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May 12, 1999
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, May 12, 1999.
CALL TO ORDER
Diana Hunter, Vice President/President Emerita, called the meeting to order at 7:38p.m.
Members present: Diana Hunter, Vice President/President Emerita; Eva D. Weiner,
Secretary; Zelda Rich; Richard J. Witry; Dr. John M. Wozniak; and Carolyn A. Anthony, Director.
Members absent: John J. Graham, President, and Susan Greer.
Also present: Barbara A. Kozlowski, Associate Director for Public Services and Skokie
resident, Carole Riding.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF APRIL 14. 1999
Mr. Witry made a motion, seconded by Dr. Wozniak to approve the minutes of the
regular meeting of April14, 1999, subject to additions and/or corrections.
There being no additions or corrections the minutes were approved and placed on file.
CONSENTAGENDAITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Mrs. Hunter made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE FINANCIAL STATEMENT FOR THE MONTH
OF APRIL 1999, AND THE LIBRARY NOTE FUND BE
ACCEPTED, AND THAT THE LIST OF BILLS BE
APPROVED FOR PAYMENT, SUBJECT TO AUDIT.
After discussion the roll call vote for approval was unanimous.
�2
CIRCULATION REPORT
LIBRARY USE STATISTICS
PROGRAM STATISTICS 4TH QUARTERF.Y. 1998-99
REPORT(S) FROM DEPARTMENT HEAD(S) (1)
GIFTS
CORRESPONDENCE (2)
PERSONNEL
Mrs. Rich made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LffiRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. PROGRAM STATISTICS 4TH QUARTER F.Y. 1998-99
4. REPORT(S) FROM DEPARTMENT HEAD(S)
5. GIFTS
In Memory of Jane McCabe
$50 from Carol J. and Stuart L. Breitberg
$25 from Claudette L. Roberts
$100 from Mary M. and Richard J. Thennes
5. CORRESPONDENCE - Letter from Mary Radmacher; and
letter from Secretary of State and State Librarian Jesse
White
6. PERSONNEL
Resignations: Brian Herman, Network Specialist,
Technical Services Department, effective May 15, 1999;
Theresa dela Vega, Roving Technology Guide, Adult
Services Department, effective May 16, 1999; and Jon
Kadus, Reference/Serials Cataloger, Technical Services
Department, effective May 29, 1999
The motion was unanimously approved.
YEAR-TO-DATE BUDGETARY STATUS (Not on Consent Agenda)
The Board reviewed the Year-to-Date Budgetary Status report.
ADOPTION OF TAX LEVY 1999
The 1999 levy needs to be adopted for transmission to the Village. This levy will fund
the Library's 2000-2001 Fiscal Year.
�3
The levy amount includes funds needed for repayment of renovation debt ($207,241 per
year) as well as for the General Operating Fund. The levy continues to provide 89-90% of
revenues while about 4% comes from corporate replacement tax, about 3% from fines and fees,
2% from grants and 1.4% from interest.
The proposed budget includes a larger than usual increase in the Salary line to allow for
the implementation of recommendations of the Compensation Study. An extra 2% will afford
about $66,000 for salary adjustments.
During discussion Mr. Witry voiced concern over the sizeable balance in the Reserve
Fund for the Purchase of Sites and Buildings. He said we would be open for criticism if we
do not have specific plans for the Fund.
Mrs. Anthony said that given the age of the building, a sizeable cushion is needed to
be prepared for unexpected expenses, such as emergency or other major cost items such as
the replacement of the HV AC system in the original building or repairs to our roof.
After further discussion Mr. Witry made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE ADOPTION OF THE 1999 LEVY
IN THE AMOUNT OF $5,950,000.
The roll call vote for approval was unanimous.
DIRECTOR'S REPORT
Usage--Circulation in April appears down slightly from last April. However, if a typical 60%
ofTeleCirc renewals are credited to the Skokie Public Library, the circulation would actually be up
slightly. Circulation of audiovisual materials and Bookmobile use were both up considerably. The
gate count was down by a little more than three percent. There were 9,626 successful requests to the
Library homepage with the most frequent visits to Historic Non-fiction for grades 3-8, Income Tax
Information and the Skokie Newspaper Index.
�4
Food for Fines--A Food for Fines campaign was conducted during National Library
Week to benefit the Niles Township Food Pantry. The Library waived $241.30 in fines and
collected more food than last year due to the generous participation of staff.
The Board expressed appreciation to staff for their generosity.
Short Story Gems--Two programs in the Short Story Gems series were held since the
last Board meeting. The program April 29 was attended by eight people, including six from
Skokie, one from Morton Grove and one from Chicago. The program May 6 was also attended
by eight people, including five from Skokie, one from Morton Grove and two from Chicago.
Three individuals attended both programs offered, while five attendees were new to the second
program.
Congress on Professional Education--Mrs. Anthony attended the Congress on
Professional Education, held in Washington April30-May 1. Delegates were expected to read
a number of papers posted to the website prior to the Congress. At the Congress itself,
provocative panel presentations alternated with small group discussions. We heard that the
supply of librarians is decreasing while usage of libraries and the demand for librarians is
increasing. The point was made that, as librarians are in shorter supply, their work will be
more professional and managerial with a greater need for support staff. Barriers to recruiting
and re~ning the desired professional staff included compensation, image, time (for training,
etc.), rapid changes in the field, the geographic distribution of library and information science
programs and misperceptions about what librarians do. The session concluded with
brainstorming strategies for change with various strategies identified for employers,
professional associations, alumni and library educators. For employers, key strategies were
better, competitive salaries; continuing education; support for MLS study; partnerships with
library schools and marketing of the profession.
�5
National Legislative Days--Mrs. Hunter and Mrs. Anthony attended National Legislative
Days in Washington May 3 and 4. Illinois had the largest delegation with 86 participants. We
visited with Congresswoman Jan Schakowsky. There is considerable sentiment in Washington for
reigning in the Internet in the wake of the Littleton, Colorado, tragedy, augmented by a radio talk
show host who objects to a website recommended by ALA. The legislators visited appear to be
strong library supporters.
Community Activities--Head of Youth Services Nancy Shlensky and Mrs. Anthony attended
a meeting at Timber Ridge School about educational standards. Community support is sought for
and effort to use coordinated standards in District 65 and District 202. Mrs. Anthony, staff
members Maryann Mondrus, Silvia Kraft-Walker, and Board members Mrs. Hunter and Mr. Witry
attended a community meeting called by the Park District to consider response to the happenings in
Littleton, Colorado. About 70 people representing most of the Village institutions, clergy, press
and concerned parents attended. The forum was a speak out with plans for future strategy
development.
NCES Advisory Meeting--Tuesday, May 11, Mrs. Anthony attended a special meeting
called by the National Center for Educational Statistics which is looking for input about the kinds of
statistics that should be kept for libraries as services change.
Ravinia Tickets--The Library will again participate in the Ravinia ticket program, providing
tickets for a number of classical and jazz concerts to participants in the adult summer reading
program.
Young Steinway Concert Series--We have selected another outstanding lineup of young
talent for the 1999-2000 Young Steinway Concert Series. Our long-time sponsor, LaSalle
Bank, is no longer willing to support the program due to commitments to larger metropolitan
functions.
�6
Mrs. Hunter reported that she is actively pursuing another supporter, and will keep the
Board apprised.
Upcoming Events--The Board is reminded to attend the Volunteer Reception this
Sunday afternoon, May 16 and on the following weekend, May 22 and May 23, the 9th Annual
Skokie Festival of Cultures. The Bookmobile will be at the Festival.
June Board Meeting--Mrs. Anthony will be on vacation June 7-18. It is suggested that
the June Board meeting be moved to Wednesday, June 23.
Mrs. Rich will not be able to attend. She will be in New Orleans.
LONG RANGE PLAN REPORT
The Board reviewed the "Long Range Plan for the Skokie Public Library 1999-2004".
The next step in the process is for the Board to approve the Service Responses, Mission, and
Goals.
During discussion Mrs. Rich suggested shortening the Mission statement by deleting
the second sentence. She feels the remaining two statements are clear and concise and would
be sufficient.
After lengthy discussion Mr. Witry made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE ADOPTION OF THE SERVICE
RESPONSES, THE MISSION STATEMENT AND THE
GOALS AS PRESENTED FOR THE 1999-2004 LONG
RANGE PLAN. (copy attached)
The roll was called. Mr. Witry--yes; Mrs. Rich--no; Dr. Wozniak--yes; Mrs. Weiner--yes;
Mrs. Hunter--yes.
The motion passed.
�LONG RANGE PLAN FOR THE SKOKIE PUBLIC LIBRARY 1999-2004
In the spring of 1997, 150 people from the Illinois Library community met at the invitation of the
Illinois Library System Directors' Organization (ILSDO) to consider the future needs of libraries in
Illinois. Of five priorities developed by the group, the number one was to define and market what we do
as libraries. This recommendation reflects the ambiguous situation of libraries at the close of the 20th
Century. Are buildings and books still necessary in an age of electronic information? How is the role of
librarians changing? When people can buy discounted books and a cup of coffee at a convenient megabookstore, what do they look to the public library to provide?
In this context, the Board and staff of the Skokie Public Library entered an intensive Long Range
Planning process at the start of 1999. A general Long Range Plan Committee consisting of two Board
members and ten representative staff of different levels and lengths of service met six times from
January through April. A community survey, administered in the Library and at a local supermarket,
helped to inform the discussions. Three other committees of combined staff and board members
accepted charges for Information Gathering, Marketing and Personnel Review. All seven board
members and thirty-one staff members participated on a committee. The Information Gathering
Committee has completed its assignment. The other two committees will continue their work over the
coming months.
Methodology
The Long Range Plan Committee followed the process as developed by the Public Library Association
and published in Planning for Results: ~Public Librarv Transformation Process (ALA, 1998). The
process calls for beginning with a study of the community to ensure that the Library is aware of and
responsive to current community needs. To help in identification and assessment of these needs, the
LRP Committee reviewed data presented by the Information Gathering Committee, results of the survey
which collected information about respondents and their use of the Library, the Community Needs
Assessment conducted by the United Way of Skokie Valley in 1997 and input from several key
community informants. People invited to share their observations about the community and
implications for library service included Meryl Rivenson, Director of Human Services, Village of
Skokie; Tom Thompson, Director of Economic Development, Village of Skokie; Lisa Edelson,
Executive Director, Skokie Chamber of Commerce; Dr. Griff Powell, Superintendent, District 219;
Dr. Roger Stein, Principal, Niles West High School and Dr. Thomas Kersten, Superintendent, District
68.
Developed Products and Statements
The LRP Committee worked through an analysis of the Strengths, Weaknesses, Opportunities and
Threats for the Village of Skokie and developed a vision for ideal developments in Skokie. A similar
focus was directed to the Library. In addition, Long Range Plan Committee members developed
statements of Key Issues, Concerns and Projected Needs for key areas of library operations. Both
community and library studies were then reviewed to develop Service Implications of the Community
and Library Review. This summary included significant community findings/trends, perceived
needs/opportunities and resource implications.
The next step was to consider the thirteen service responses as described in Planning for Results to
determine which should be priorities in the coming planning period. It was agreed that the Library
provides elements of each of the service responses and fulfills General Information thoroughly (Skokie
Public Library is an example of this service response in the book). While local citizens look to the
1
�Library to continue this service, it will not take a major initiative or redirection of resources to do so.
Other service responses to be continued at a maintenance level for the new planning period include
Basic Literacy, Formal Learning Support and Lifelong Learning.
Service responses which could be modified or expanded to address current community needs and were
therefore selected for emphasis in the upcoming planning period include:
Business and Career Information - While there is a continuing general need for
these services, at a time of extremely low unemployment, there is an
opportunity to refocus the Employment Resource Center on the needs of small
and home-based businesses. Such businesses represent a growing portion of
the economic activity in Skokie. It was suggested that we could also do an inservice session for high school guidance counselors to point out the Library's
career resources.
Community Referral - The need for better information about area services was
mentioned by the Village Director of Human Services and also in the United
Way Needs Survey. SkokieNet could be further developed. Community
kiosks may extend the Library's reach into the community. We could look for
other ways to let people know that the Library can be helpful in providing
human service information.
Cultural Awareness - It was agreed that more could be done in this area, given its
importance in the community at this time. We could feature more artwork and
cultural programs of different cultures. The Committee wanted to integrate the
Commons response with this role, using the physical facilities of the Library as
a gathering place, enabling people of different cultures to interact.
Current Topics and Titles- We do a good job with this response as it relates to
print materials, but could focus more on improving our Audiovisual offerings.
We could also explore the possibility of providing more personalized and
customized service, for example alerting people to titles they might enjoy,
based on previous selections. The web site could offer interactive
opportunities for peer reviews, book chat, etc.
Information Literacy - Although the Library has offered Internet instruction and
assistance in using databases, there is much more that could be done to help
people of all ages acquire skills related to finding, evaluating and using
information effectively. Of all agencies in the community, the Library is
uniquely equipped to address this need.
According to the sequence suggested in Planning for Results, the Committee worked from the selected
service responses to develop a Mission appropriate to the current planning period.
2
�MISSION
Skokie Public Library provides the community ofSkokie with a broad selection ofmaterials of
current interest and offers assistance in developing skills for finding, evaluating and using
information effectively. Responding to local needs and priorities, the Library furnishes
resources in support ofarea businesses, supplies information about community services and
organizations and fosters residents ' appreciation of the many cultural heritages represented in
Skokie.
The Library is a forum for the exchange of ideas, for the gathering of individuals and for the
building ofcommunity.
Six service goals and one management goal were proposed for the next few years.
1. The public will receive consistent, quality service.
2. The public will become more aware of services and collections offered by the
Library and the potential benefit of those services.
3. The community will become actively involved in the shaping and delivery of
library services.
4. The community will look to the Library as an important information resource,
particularly with regard to information about the community and information
appropriate to businesses and career selection.
5. The public will receive training in information literacy, appropriate to their needs.
6. The different cultures of the community will use the Library as a gathering place
and a resource for development of multicultural awareness and appreciation.
7. The Library will allocate resources in support of established priorities and goals.
Implementation
These goals are broad statements of desired ends which admittedly will never be completely realized.
However, this year and each subsequent year, specific, measurable objectives will be developed for
each goal. While the Long Range Plan Committee deliberated and developed vision statements,
mission and goals, the objectives are developed by department heads and coordinators. Specific
activities and strategies for completing the objectives will be suggested by an even broader group of
staff.
The Board will be involved in the management goal of dealing with the allocation of resources in
support of established priorities and goals. While sufficient financial resources are needed to carry out
plans, questions concerning allocation of space and personnel must also be considered.
The Marketing Committee and Personnel Committee will continue to meet, identifying issues and
priorities to be addressed in further studies. Proposals from consultants have been obtained in the areas
of marketing and compensation. Once these contracts have been signed, the Marketing and Personnel
Committees may be disbanded or retained as advisory bodies to the consultants.
3
�As the first step in the implementation process, the Board will be asked to approve the Service
Priorities, Mission and Goals proposed by the Long Range Plan Committee for the period 1999-2004.
However, we are not locked into this plan for five years. If, at any time in the semiannual review of
progress in achieving objectives, it is observed that the current goals are no longer relevant or that the
community conditions on which they are based have changed, then a new long range planning process
may be proposed.
CAA:kk
LRP Finall999-2004
Rev. 5/6/99
Attachments:
Committee charges and membership
Skokie - SWOT
Community Vision Statement
Community Survey Implications
SWOT Analysis of the Library
Key Issues, Concerns and Projected Needs for Key Areas
Library Vision Statement
Service Implications of Community and Library Review
Long Range Planning Information Gathering Committee Report
Interim Report for the Marketing Committee
4
�7
PROPOSED APPROACH TO A COMPENSATION STUDY
The Board approved soliciting proposals for an outside consultant to assist with a broad
compensation review for several reasons: the Board pledged to review the option of overtime
for Sunday work in September; to review pay for performance again at an unspecified date;
because of some current employee compensation and benefit issues; and the questions raised
by the Long Range Plan Personnel Committee.
The two proposals received were from the Management Association of Illinois and
from Strategic HR Solutions, Inc.
Management Association of Illinois was recommended by NSLS which has engaged
the firm to answer a certain number of personnel-related questions on behalf of member
libraries. Their proposal is to phase the project, with phase one being a review of pay
structures for market competitiveness at a cost of $6,000.
Strategic HR Solutions, Inc. was suggested by Hewitt Associates where Lynne Peters
was a managing consultant from 1978 to 1992 before becoming an independent consultant.
Ms. Peters' proposal is more comprehensive and inclusive of the Library's compensation
issues. It includes 8.5 consulting days over three months, four of which would be at the
Library, for a "not to exceed" budget of $7,200 plus shipping costs.
After further discussion, Mr. Witry made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE PROPOSAL FROM STRATEGIC
HR SOLUTIONS, INC., AT THE TERMS SPECIFIED, AS
RECOMMENDED BY THE DIRECTOR.
The roll call vote for approval was unanimous.
�8
ART ACOillSITIONS POLICY
The Board revisited the proposed Art Acquisition Policy, which was tabled because a
full Board was not present at the February meeting.
The Board discussed the guidelines proposed for the acquisition of new artworks by the
Library. We already have an Art Gift Policy in place, which was adopted in 1995, but there is
no policy for the purchase of art for the Library. It would be advisable to adopt an Art
Acquisition Policy for that purpose.
After lengthy discussion, the Board concurred to eliminate the second provision "The
focus of acquisition will be work by contemporary Illinois artists" and to correct the last
provision to read " ... all selections must be approved by five members ofthe Board."
Mr. Witry made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ADOPT THE ART ACQillSITION POLICY AS
AMENDED. (copy attached)
The motion was unanimously approved.
LIBRARY CABLE NETWORK CHANNEL 24
The Board reviewed the May, 1999 Cable Guide.
NORTH SUBURBAN LIBRARY SYSTEM
The Board reviewed Pat Groh's report on the April NSLS Board meeting in which she
noted that the NSLS Board will vote on their 1999-2000 budget at the May meeting; and that
NSLS staff are developing a system which would allow patrons to place their own interlibrary
loan requests. They will be looking for a library to serve as a pilot project site.
In a memorandum to Library Directors, Mary Witt, Assistant NSLS Director, stated
that the NSLS service ofRBP (Reciprocal Borrowing Program) was adopted in 1971 and at
that time the rules stated that, subject to the availability of funds, the system would compensate
�Skokie Public Library
ART ACQUISITIONS POLICY
•
Any member of the Board, staff or community may propose
purchase of an artwork for consideration by the Board
•
Factors such as the size and medium of a work and suitability of
the work for display in a public space will be considerations in
addition to artistic merit
•
In addition to donated funds from the community, the Board may
allocate resources from the General Operating Fund toward the
purchase of an artwork
•
While a selection advisory committee including recognized
authorities of art in the Chicago artistic community may be
convened by the Board, all selections must be approved by five
members of the Board
Carolyn A. Anthony
Director
Adopted 5/ 12/99
Board of Library Trustees
Skokie Public Library
5215 Oakton Street
Skokie. Illinois 60077
847.673.7774
84 7.67 3. 7797 fax
�9
libraries that lent more materials to other libraries' registered users than their registered users
borrowed from other libraries.
In 1992, NSLS worked with an RBP Implementation Task Force to revise the rules and
"Basic Tenets For A Revised Reciprocal Borrowing Program" was approved by the NSLS
Board of Directors.
President of the NSLS Board Robert Lyons has now recommended that the program be
discontinued. He proposes two forms be discussed. 1) NSLS would no longer reimburse
members libraries for RBP imbalances but would continue to collect RBP statistics on a
monthly basis, or 2) they would no longer reimburse member libraries and would also
discontinue collecting of RBP statistics.
Mrs. Anthony asked direction from our Board to relay to NSLS.
After lengthy discussion, it was the consensus of the Board that no change be made in
the RBP program.
Mr. Witry made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES DO NOT APPROVE ANY CHANGES TO THE
NSLS RBP PROGRAM.
The motion was unanimously approved.
COMMENTS FROM TRUSTEES
Mr. Witry said he attended a meeting at Devonshire Park, Friday, May 7, along with a
number of parents, teachers and community leaders, who are all concerned with the culture of
violence pervading our society. Participants agreed that there are many contributing factors to
the shocking and tragic events at Littleton, Colorado.
�10
He expressed his deep concern with the roll libraries play in readily providing videotapes
containing gratuitous violence. He distributed a videotape to each trustee exemplifying the
variety of videos with a violent theme available at our Library.
Mr. Witry asked fellow trustees to seriously think about their roll as voting members of
the Board. Although he does not believe in censorship, he would prefer that our Library elect
not to select videotapes containing gratuitous violence; that our Library not provide this venue.
There are many other places for our patrons to go to rent these videos. He left the Board with
the question, "Is it necessary for the Library to provide such material?"
Other Board members questioned who would decide which videos were gratuitously
violent vs. having violence as an integral part of a larger purpose.
Mrs. Weiner said Mayor George VanDusen sent her an acknowledgment letter
expressing his appreciation to her for remaining on as an Ex Officio Member of the Disability
Council.
Mrs. Weiner also said that trustees have an obligation to share information to keep each
other informed. She has stated this many times that when a trustee attends a meeting or program
a written report would be a benefit for those members who were not in attendance.
ADJOURNMENT
The meeting was adjourned at 9:35p.m.
Eva D. Weiner, Secretary
�
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Title
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Minutes, Wednesday, May 12, 1999
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Weiner, Eva D. (Secretary)
Date
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1999-05-12
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19990512.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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15 p.
1990s
library board meetings