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October 11, 2000
Minutes of the regular meeting of the Board of Trustees of the Skokie Public
Library held in the Skokie Public Library Board Room, Wednesday, October 11,2000.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:33 p.m.
Members present: John Graham, President; Diana HWlter, Vice President/President
Emerita; Eva D. Weiner, Secretary; Richard J. Witry; John M. Wozniak and Carolyn A.
Anthony, Director.
Also present: Robert Hunter, Architect, O'Donnell Wicklund Pigozzi and Peterson;
Fred Berglund, President, Fred Berglund & Sons, Inc.; Pat Cermak; Vice President, who
will serve as project executive along with Fred Berglund; Ed Siemsen, Site Superintendent;
Bill Kinder, Senior Project Manager.
Members absent: Susan Greer, Zelda Rich.
CONSTRUCTION MANAGER SELECTION
Mrs. Anthony, Dr. Wozniak, Mr. Witry and Mr. Graham met October 10 with teams
from three different construction management firms. The fourth, Gil bane, decided not to
submit a proposal. After much deliberation, BerglWld was asked to come back tonight and
make a brief presentation. The committee recommends that Fred Berglund & Sons be
retained as Construction Manager for this project.
Fred Berglund gave an overview of his company, the relevant experience they have,
his team's qualifications, and his construction management organization chart. Three
members of his construction team then spoke each explaining what their responsibility
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would be during library construction. Two members of the team, Jim Dyer, estimator, and
Bill Hardland, full-time safety director were not present. The different phases of the project
all the way through the closeout punch list were discussed.
Mr. Graham hopes that for the November meeting we will have completed contracts
with Berglund & Sons and with the architect. Mr. Graham appointed Mrs. Hunter as the
board liaison to review the contracts.
At 8:28p.m. Mr. Graham called for a five-minute recess and thanked Mr. Berglund
and his staff for their presentation.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF SEPTEMBER 13,
2000
Mrs. Hunter made a motion, seconded by Dr. Wozniak, to approve the minutes of the
regular meeting of September 13, 2000, subject to additions and/or corrections.
There being no additions or corrections, the minutes were approved and placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Dr. Wozniak made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE FINANCIAL STATEMENT FOR THE
MONTH OF SEPTEMBER, 2000, THE LIBRARY NOTE
FUND, THE YEAR-TO-DATE BUDGETARY STATUS
AND THE LIST OF BILLS BE APPROVED FOR
PAYMENT, SUBJECT TO AUDIT.
Mrs. Hunter commented on how quickly the transmission went out on the Library car.
It could be due to multiple people driving it.
The roll call vote for approval was unanimous.
�3
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S) (1)
CORRESPONDENCE
PERSONNEL
Mrs. Hunter made a motion, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY
BOARD OF TRUSTEES PLACE ON FILE THE
FOLLOWING CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE: Letter from Jesse White,
Secretary of State and State Librarian re FY 2001 Illinois
Public Library Per Capita Grant
5. PERSONNEL: Hires: Beth McCormick, part-time
Librarian, Youth Services Department, effective
October 5, 2000; Carolyn Thompson, full-time Librarian,
Youth Services Department, effective October 5, 2000;
Resignations: Alpana Shah, part-time Circulation Clerk,
Circulation Department, effective September 22, 2000;
Silvia Kraft-Walker, Assistant Department Head, Youth
Services, effective October 27, 2000.
After noting the increase in videos in both juvenile and adult and periodicals,
Mrs. Hunter suggested we write to the MacArthur Foundation to let them know how well
documentary and educational videos circulate. It may lead to another grant for more
videotapes (a grant not just for Skokie Public Library but for other libraries as well.)
The motion to place the Consent Agenda items on file was unanimously approved.
DIRECTOR'S REPORT
Usage-Circulation in September was 96,236 for an increase of nearly 7% over
last September. The largest gains were in circulation of videos and Bookmobile
circulation, but there were modest increases in book circulation also. Loans to the schools
were up sharply in September. The gate count was also up to 53,461 for the month. The
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increase in visits to pages on the Library website was up 26% over last September, with
booklists, Favorite Poem Project, and Internet sites for book lovers among the most
popular.
Human Genome Project-Skokie Public Library has been selected as one of ten
public libraries to participate in the Human Genome Project Grant at NSLS. The System
received $225,000. from the Department of Energy to help disseminate information about
the Human Genome Project and its implications through public libraries. We will receive
materials and host programs in connection with the grant. Allison Trimarco, Manager,
Public Information and Programs, wrote our successful proposal for participation. Pat
Groh, Coordinator of Community Services, and Corle Ginsburg, Adult Services
Librarian, will carry out the Library's responsibilities for the project. We received
enthusiastic letters of support from Rush North Shore Hospital and District 219 who will
be cooperating partners with us.
Water Main Break-A break in the major water main serving the Library
occurred over the last weekend at the Library. When the plumbers came to repair the leak
early Tuesday morning, they indicated that the water would need to be shut off until midafternoon. The Library was closed to the public until 3:30 p.m., but staff stayed and
worked throughout the day. We have had other problems with that water line in recent
years and it is only a three-inch pipe so we may want to look into installing a new, larger
four-inch pipe and/or establishing a second water connection to the building as part of the
construction project.
�5
Transmission Repair-This was the month for breakdowns. The transmission on
the Library car began slipping, necessitating a repair of over $2,000. The car is six years
old and has 54,000 miles on it.
Investment Policy-Last month when the Board approved the Library's
participation in the Prime Fund of the Illinois Funds, it appeared that changes to the
Library's Investment Policy might be needed. However, a review of the Policy as revised
in November, 1999, confirmed that language as modified at that time will allow
participation in the Prime Fund without further change.
Second Congress on Professional Education-The American Library Association
is convening a Second Congress on Professional Education November 17-19 in Chicago.
The First Congress focused on graduate education and Mrs. Anthony attended as a
general delegate of ALA. This one will focus on continuing education and Mrs. Anthony
will attend as the representative for the Public Library Association.
ILA Conference in Peoria-Mrs. Anthony will attend the ILA conference in
Peoria October 14-17. It will be a much easier conference this year as Past-President than
last year when she was "on deck" continuously. Six other staff will attend the conference
or a portion thereof.
Innovative Interfaces Directors Meeting-Mrs. Anthony will attend a meeting of
the public library directors of libraries using Innovative Interfaces' Integrated Library
Automation System October 21-22 in Berkeley, California. This is only the second such
conference they have held. Speakers will address the future development plans of the
company and other issues of potential interest to directors. It should be a useful time for
Mrs. Anthony to learn more.
�6
Systems Funding-Mrs. Anthony reported that system funding has not increased
in ten years. NSLS is predicting it will have a deficit again this year; the second year in a
row. Mrs. Anthony asked for volunteers willing to talk to legislators. The goal is to cover
every legislator in the State. Mrs. Hunter and Mr. Witry agreed to speak with Ira
Silverstein, Lou Lang and Julie Ramos (and others as needed.) Mrs. Anthony will inform
Sarah Long, Director, North Suburban Library System.
BUILDING PROJECT
After discussion, the Board decided that they have to come to a consensus at some
point on topics that have not been decided upon. For example, food service in the Library
and washroom design and location. Mrs. Hunter suggested visual aids such as a
mockette-not only for the Library Board to see but also as we present our case to the
Village and to the public. The Board agreed Architect Bob Hunter needs to come back to
meet with them with visual aids.
After further discussion, a motion was made by Mr. Witry, seconded by
Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE SELECTION OF FRED
BERGLUND & SONS, INC. AS THE CONSTRUCTION
MANAGEMENT SERVICE. BERGLUND'S PROPOSED
FEE, BASED ON FIFTEEN MONTHS OF
CONSTRUCTION, WOULD BE APPROXIMATELY
$908,000.
The roll call vote for approval was unanimous.
Lorence Slutsky, one of the Library's attorneys, will be present at the November
Board meeting to go over the architect's contract as well as the construction manager
contract.
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NEW YEAR'S EVE 2000
Discussion ensued about how many people would be in the Library on New
Year's Eve. Mrs. Anthony said she doesn't anticipate a lot of use. After further
discussion, a motion was made by Mrs. Hunter, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES CLOSE THE LIBRARY SUNDAY,
DECEMBER 31,2000, FOR NEW YEAR'S EVE. THIS
IS A CLOSED DAY, NOT A HOLIDAY. NO STAFF
WILL BE COMPENSATED FOR THE DAY, NOR
RECEIVE COMPENSATORY TIME IF THEY WOULD
HAVE BEEN SCHEDULED TO WORK THAT DAY.
All trustees voted in favor of the motion, except Mr. Witry. The motion passed.
AUTOMATION
After brief discussion, a motion was made by Dr. Wozniak, seconded by
Mrs. Weiner:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE AGREEMENT BETWEEN
SKOKIE PUBLIC LIBRARY AND INNOVATIVE
INTERFACES, INC. FORAN INTEGRATED LIBRARY
SYSTEM IN THE AMOUNT OF $291,993. AS
PRESENTED IN RIDER E.
It was noted that Library attorneys, Heidi Katz and David Kopersky of Robbins,
Schwartz, Nicholas, Lifton and Taylor, Ltd., have reviewed this contract as well as Mrs.
Anthony and Camille Cleland, Assistant Director for Technical Services and Automation
Coordinator.
Mrs. Weiner would like a workshop for trustees at some point in the future that
explains how the new system will work.
The roll call vote for approval was unanimous.
�8
TIME CAPSULE AT THE LIBRARY
Mr. Graham, as the representative of the Library, along with the Mayor of Skokie
and members of the Skokie Historical Society, have set out to develop a time capsule to
be opened in 25 or 50 years. One question that came up was the location of the time
capsule. The first choice was the Library, second choice Village Hall and third choice
Skokie Historical Society.
After much discussion, the Board will accept the time capsule, but the Library
Board reserves the right to designate the time capsule's location and notes it may have to
be moved "x" number of times due to construction.
LIBRARY CABLE NETWORK CHANNEL 24
The October 2000 Cable Guide was noted by the trustees.
NORTH SUBURBAN LIBRARY SYSTEM
The report from Pat Groh was noted.
COMMENTS FROM TRUSTEES
Mrs. Hunter announced that U.S. Representative Sidney Yates (IL) passed away
recently. He was a champion for the National Park System, endangered species
(especially the spotted owl), museums, and libraries. He backed funding to Israel and for
the Holocaust Museum in Washington. He was a unique gentleman and we will miss
having a spokesman like Congressman Yates in Washington. Mrs. Hunter suggests
sending a resolution to his family acknowledging his many contributions. The Board
concurred.
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ADJOURNMENT
At 9:41p.m. the meeting adjourned. The Director's self-assessment will be put on
the November agenda.
�
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Title
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Minutes, Wednesday, October 11, 2000
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Hunter, Diana (Secretary)
Date
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2000-10-11
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM20001011.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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2000s (2000-2009)
Extent
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9 p.
2000s
library board meetings