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October 24, 1991
Minutes of the special meeting of the Board of Trustees of the Skokie Public Library
held Thursday, October 24, 1991. The meeting was called to consider renovation project finishes
and review bid specifications.
CALLTOORDER
The meeting was called to order at 7:30 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Walter B. Flintrup, Vice President; John J.
Graham; Z-elda Rich; Susan Brill Schreck; Eva Weiner; and Carolyn A. Anthony, Director.
Board Secretary Norma Zatz arrived at 7:50 p.m.
Observers present: Barbara A. Kozlowski, Associate Director for Public Services; Camille
Cleland, Assistant Director for Technical Services and Automation Coordinator; Susan Hagen
Land, Head, Adult Services; Brenda Murphy, Head, Youth Services; Tobi Oberman, Supervisor
of Circulation Services; and Pat Groh, Coordinator of Community Services.
Also present: Robin A. Johnson and Michelle Riefle from Hammond Beeby and Babka,
Inc.
REVIEW AND DISTRIBlITION OF PROPOSED SCHEDULE
Robin A. Johnson discussed bidding requirements and procedures for bidder drawing
pickup; walk through process; addenda process; bid receipt process (noting that it is necessary to
date and time stamp bids upon receipt); and the bid opening.
Ms. Johnson advised that each bidder signing up at Hammond Beeby and Babka, Inc.
will receive three sets of plans and three sets of drawings upon receipt of a $300. certified check
made payable to the Skokie Public Library. Bidders must visit the site and are encouraged to
come to the Library for a walk through with the architects, meeting afterward in the Petty
Auditorium for discussion and/or to clarify questions and requirements.
Sealed bids will be received until 2:00 p.m. on November 25, 1991 at the Skokie Public
Library and opened publicly with oversight by the Library's attorney at 3:00 p.m.
�2
Ms. Johnson said that the estimate for installation of a ceiling sprinkler system in the
original building was extremely low because it was based on a straightforward installation,
without regard for the baffles. Further investigation pushed the cost up approximately two times
more than the original estimate of $59,000. Because the drop ceiling baffles would impede the
effectiveness of a sprinkler system in the ceiling, and installing additional sprinkler heads beneath
the baffles for effective water distribution is prohibitively expensive, Ms. Johnson recommended
withdrawing the alternate bid entirely. A sprinkler system will still be installed in the mechanical
room.
The Board concurred.
During discussion the Board again expressed concern that the Library remain open as
much as possible during the renovation project.
Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE SOLICITING SEALED BIDS, IN THE
FORM OF TIIE NOTICE TO BIDDERS AS PREPARED AND
PRESENTED BY HAMMOND BEEBY AND BABKA, INC.,
ARCHITECfSFORTHERENOVATIONSTOTHESKOKIE
PUBLIC LIBRARY, AS SET FORTH IN THE BID
SPECIFICATIONS.
The roll call vote for approval was unanimous.
Mrs. Hunter called for a short recess at 8: 15 p.m. during which time Ms. Johnson set up a
display of samples of coordinating marble, carpeting, fabric and wood for the Board to look at.
At 8:25 p.m. the meeting resumed with general discussion of the materials presented. The
Board indicated that it was not interested in carpet tiles. The Board will look to Ms. Johnson and
the Director for recommendation of finishes.
ADJOURNMENT
The meeting adjourned at 8:50 p.m.
�
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Title
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Minutes -- Special Meeting, Thursday, October 24, 1991
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
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Zatz, Norma (Secretary)
Description
An account of the resource
Special Meeting
Date
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1991-10-24
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19911024_Special.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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2 p.
1990s
library board meetings