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September 9, 1992
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, September 9, 1992.
CAIL TO ORDER
The meeting was called to order at 7:32 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Walter B. Flintrup, Vice President; Nonna
Zatz, Secretary; John J. Graham; L.elda Rich; Susan Brill Schreck; and Carolyn A. Anthony,
Director.
Member absent: Eva Weiner.
Observer present: Susan Hagen Land, Head, Adult Services.
APPROYAL OF THE MINUTES OF THE MEETING OF AUGUST 12. 1992
Mr. Flintrup moved that the Board of Trustees approve the minutes of the regular meeting
of August 12, 1992 as written, subject to additions and/or corrections. Mr. Graham seconded the
motion.
There being no additions or corrections the motion to approve the minutes was unanimous
and the minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATE:MENTS
LISTS OF BILLS
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
MOTION:
THAT THE FINANCIAL STATEMENTS FOR THE
GENERAL OPERATING FUND, RESERVE FUND FOR
THE PURCHASE OF SITES AND BUILDINGS, REPORT
ON THE FINE ARTS ACQUISffiON FUND, 1991
LIBRARY PROJECT FUND, THE LIBRARY NOTE
FUND, AND THE YEAR-TO-DATE BUDGETARY
STATUS BE ACCEPTED, AND THE LISTS OF BILLS
FROM THE GENERAL OPERATING FUND, AND THE
1991 LIBRARY PROJECT FUND BE APPROVED FOR
PAYMENT, SUBJECT TO AUDIT.
After discussion the roll call vote for approval of the :financial statements and lists of bills
was unanimous.
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CONSENT AGENDA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTivlENT HEAD(S)
CORRESPONDENCE C2l
Mrs. Zatz made a motion, seconded by Mr. Graham to place the Consent Agenda
items on file.
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARThffiNT HEAD(S)
4. CORRESPONDENCE (2)
Letter from Doris Kaufman
Letter from Bridget L. Lamont, Director, Illinois State Library
After discussion the motion to approve the Consent Agenda items passed unanimously.
The Board agreed that the information compiled for the "August Online Search Survey"
was very useful and that staff responsible for its development should be commended.
The practice of scheduling staff talk presentations to groups outside of Skokie was
questioned. Mrs. Anthony will discuss with staff.
PERSONNEL
The Board noted the resignation of Substitute Reference Librarian Stanley D. Moreo, Adult
Services, effective September l, 1992 and that Bruce Brigell, Coordinator of Information Services,
Adult Services, will begin October 5, 1992.
DIRECTOR'S REPORT
Usage Indicators--Circulation was down nearly five percent in August. Given the extent
of disruption due to construction on the first floor, it is not surprising that circulation of adult
materials was down more than seven percent. In Youth Services, following construction
completion, circulation was nearly six percent higher than last August. Reference and
information services were up eleven percent for the month.
Fire Alann--When Mrs. Anthony returned from vacation on August 28, she learned that
due to four false alanns in a three day period the Skokie Fire Department had taken our alarm
�3
system off-line. With a representative of National Guardian and the contractor working together,
they were able to identify a construction-activated short in the system. The problem was
corrected and we were back on line by evening that same day.
Document De.pository--Our request for Skokie Public Library to become an Illinois
Documents Depository in lieu of North Suburban Library System has been approved. The
effective date will be September 14, 1992.
The IDinois Documents Depository collection has been housed at Skokie but maintenance
of it was the responsibility of the North Suburban Library System. With the System's request
for termination of their status, and our assumption of the program, we will incur no direct costs,
however, we will have to catalog the documents and maintain them which is expected to take
approximately four to five hours per week.
New Automation System--JCPL is beginning the process of selecting a new automation
system. Camille Oeland, Assistant Director for Technical Services and Automation Coordinator,
will chair Skokie Public Library's Automation Committee and serve on the JCPL Steering
Committee for selection of the new system.
Subcommittee on Systems. ISLAC--Mrs. Anthony chaired the September 2 meeting in
Springfield of the Subcommittee on Systems of the Illinois State Library Advisory Committee.
The Committee discussed the funding formula for allocation of state funds among systems, the
concept of regional or statewide coalitions for some services such as back-up reference,
guidelines for systems interested in generating additional revenue, and reviewed the report of the
Illinois Library System Directors Organization on library system merger and realignment
Recommendations were made to the State Library Advisory Committee, whose meeting
Mrs. Anthony will attend September 23-24.
Pro,perty Tax Revenues--The property tax bills for Cook County were sent out in August.
We can expect to begin receiving revenues shortly.
�4
TERMINATION OF SYSTEM REFERENCE CONTRACT
North Suburban Library System has decided to consolidate staffing at the headquarters in
Wheeling in order to increase flexibility in use of staff. System Reference staff will work out of
Wheeling effective September 8.
It is expected that Sarah Long, Director NSLS, will ask to terminate the contract early.
The contract may only be terminated at the end of a fiscal year (June 30) by written notice prior to
January 1. Therefore, regardless of when the System vacates the premises, they would be liable
for payment of $1,000. per month through June 30, 1993, and the liquidated damage charge of
$5,000. (The cost of the construction for NSLS was bid as an alternate at $19,870.)
Ms. Long has inquired whether we would allow a concession on the monthly lease
payment since we will have use of the space prior to June 30, 1993. We are not obligated to do
so under the terms of the lease and since we have no immediate plans for the space Mrs. Anthony
said she would not recommend such a concession. She discussed the lease termination with our
attorneys who advised it would be at the discretion of the Board whether modifications of the
present agreement would be negotiated with NSLS.
The Board discussed the Lease Agreement requirements and the request of Sarah Long to
leave one person in the System Reference Office to handle the Foreign Language Standing Order
program, which is also a part of the System Reference Service Department The Board
concurred that there is no question but that the contract should be adhered to. Special provisions
were made to accommodate NSLS during the renovation of SRS space and for them to vacate the
premises on such short notice is a great inconvenience.
RENOYATION PROJECT
The Board reviewed Payment Request No. 7 in the amount of $88,952.00; and Change
Order Number 7 in the amount of $80,336.00.
AUTOMATION
While the present Geac automation system, installed in 1986, has served our needs well, it
is time to look at acquiring a replacement system. No new software is being developed by Geac
�5
for our system, nor can additional terminals be added. No additional memory can be added to the
system at a reasonable cost and the equipment, especially terminals, is obsolete.
The first step is to have an informational meeting for the Boards of JCPL member libraries.
The meeting is proposed for October l, 7:30-9:30 p.m. and will be held at the Morton Grove
Public Library due to the recarpeting of our Petty Auditorium Handouts will be developed for
distribution at the meeting and to trustees who may not be able to attend.
LIBRARY CABLE NETWORK
The trustees noted the Library Cable Network September, 1992 Program Guide for
Cable Channel 50.
UPDATE ON CUTBACKS IN SYSTEM SERYICES
The trustees reviewed and discussed the information prepared by Mrs. Anthony
regarding cutbacks in System services.
As a result of all the changes, delivery is the only fonner core system service that Skokie
Public Library will continue to receive as it has prior to July. Changes in other programs will
result in decreased service from the System and increased workload for Skokie Public Library
staff.
To protect services to Skokie residents, Mrs. Anthony recommended that Skokie
Public Library discontinue universal access to system services and that we monitor the
expense of fees incurred for periodical articles and other services, but that we absorb these
fees at the present time rather than passing them on to Skokie patrons.
The Board concurred, and although Skokie Public Library has always been
generous with regard to resource sharing, the implications warrant immediate action.
Mrs. Zatz made a motion, seconded by Mrs. Schreck:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPI' TIIE RECOMMENDATION OF TIIE
DIRECTOR TO DISCONTINUE UNIVERSAL ACCESS TO
SYSTEM SERVICES.
The roll call vote for approval was unanimous.
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NORTH SUBURBAN LIBRARY SYSTEM
Mr. Flintrup reported on the meeting of the North Suburban Library System (NSLS)
Board of Directors, and the materials distributed to Skokie Public Library trustees.
Noted were the developments regarding Defened Compensation fund deposits of
laid-offNSLS employees; the NSLS 1992-1993 Proposed Budget; and the Report on
Merger and Realignment of Illinois Systems.
COMMENTS FROM TRUSTEES
Mrs. Zatz will contact Mrs. Anthony with information regarding a forthcoming
donation to the Library for staff members.
Mr. Flintrup suggested the Library consider giving a program for non-profit
community groups on how to obtain funding; and asked that we purchase a copy of ALTA's
Draft La,nguage for Liability Limitation Bill for trustees to read
Mrs. Hunter suggested the Board give consideration to nominating Savings of
America for "The Major Benefactors Honor Award" sponsored by ALTA because of their
continued support of our Young Steinway Concert Series. The Board concurred that the
nomination form be completed naming Savings of America as a Skokie Public Library
benefactor.
ADJOURNfylENT
The meeting was adjourned at 9:00 p.m.
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86cbab1a85d81a8405f52fc35ad4fa70
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September 9, 1992
Minutes of the executive session meeting of the Board of Trustees of the Skokie Public
Library held immediately following the regular meeting Wednesday, September 9, 1992.
CALLTOORDER
The meeting was called to order at 9:05 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Walter B. Flintrup, Vice President;
Nonna Zatz, Secretary; John J. Graham; Zelda Rich; Susan Brill Schreck; and Carolyn A.
Anthony, Director.
Member absent: Eva Weiner.
Mrs. Anthony left the Board Room after discussion of the Director's accomplishments
and performance during the year.
After further discussion the Board unanimously approved that the Director's
salary be increased to $69,492.50 for 1992-93.
ADJOURNMENT
The executive session meeting was adjourned at 9:30 p.m.
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Title
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Minutes, Wednesday, September 9, 1992
Executive Session, Wednesday, September 9, 1992
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Zatz, Norma (Secretary)
Description
An account of the resource
Executive Session
Date
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1992-09-09
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19920909.pdf
LBM19920909_Executive.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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6 p.
1 p.
1990s
Executive session
library board meetings