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February 10, 1993
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, February 10, 1993.
CALLTOORDER
The meeting was called to order at 7:33 p.m. by Dr. John M. Wozniak, Vice
President.
Members present: Dr. John M. Wozniak, Vice President; Norma Zatz, Secretary;
John J. Graham; Eva Weiner; and Carolyn A. Anthony, Director.
Members absent: Diana Hunter, President, and Zelda Rich.
Susan Brill Schreck arrived at 7:40 p.m.
Observers present: Barbara A. Kozlowski, Associate Director for Public Services;
and Mike Isaacs, Skokie Review reporter.
APPROYAL OF 1HE MINUTES OF THE MEETING OF JANUARY 13. 1993
Mr. Graham moved that the Board of Trustees approve the minutes of the meeting of
January 13, 1993 as written, subject to additions and/or corrections. Mrs. Zatz seconded the
motion.
There being no additions or corrections, the motion to approve the minutes was
unanimous and the minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LISTS OF BILLS
Mrs. Zatz made a motion, seconded by Dr. Wozniak:
MOTION:
THATTHEFINANCIALSTATEMENTSFOR THE
GENERAL OPERATING FUND, RESERVE FUND FOR
THE PURCHASE OF SITES AND BUil.DINGS, REPORT
ON THE FINE ARTS ACQUISmON FUND, 1991
LIBRARY PROJECT FUND, LIBRARY NOTE FUND,
AND THE YEAR-TO-DATE BUDGETARY STATUS BE
ACCEPTED, AND THE LISTS OF BILLS FROM THE
GENERAL OPERATING FUND AND THE 1991 LIBRARY
PROJECT FUND BE APPROVED FOR PAYMENT,
SUBJECT TO AUDIT.
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After discussion the roll call vote for approval of the financial statements and lists of
bills was unanimous.
Mrs. Anthony recommended the transfer of $40,000. from the Reserve Fund for the
Purchase of Sites and Buildings to the Library Project Fund.
Mr. Graham made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AU'IHORIZE THE TRANSFER OF $40,000.
FROM THE RESERVE FUND FOR THE PURCHASE OF
SITES AND BUILDINGS TO THE LIBRARY PROJECT
FUND AS RECOM1vlENDED BY THE DIRECTOR.
The roll call vote for approval was unanimous.
CONSENT AGENDA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S) (1)
CORRESPONDENCE
PERSONNEL
Mrs. Zatz made a motion, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARYUSESTATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S) (1)
4. CORRESPONDENCE (3)
Letter from Richard J. Witry, President, Skokie Historical
Society
Letter from Geraldine B. Stutman
Letter from Patrick Quinn, Treasurer of the State of Illinois
4. PERSONNEL
Appointment: Naomi Pruchnik, part-time Intermediate
Clerk and Reception Desk, Adult Services,
effective February 1, 1993
The motion to approve the Consent Agenda items passed unanimously.
Mrs. Schreck arrived at 7:40 p.m.
PROJECTED BUDGET FOR FISCAL YEAR 1993-94
The projected budget was discussed.
Mrs. Anthony apprised the Board that the Per Capita Grant has not as yet been
received from the State.
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Mrs. Anthony suggested the Board may want to consider adding another line item to
the budget to cover increasing expenses due to access and reciprocal borrowing fees.
Discussion ensued regarding the need to look at additional financing for the Library.
Mrs. Anthony suggested the Board meet as a whole with focus on financing as the Long
Range Plan Committee and its subcommittee meet this year to develop the new 1994-99 Long
Range Plan.
Some ideas mentioned to generate additional income were selling T-shirts or other
items with the Library logo, or other items that would be found in a "library shop."
The formation of a Friends Group or a Foundation was suggested.
GIFTS
The gift of $500. from Susan Brill Schreck for the purchase of books was noted, and
the $100. gift from the Woman's Club of Skokie for the purchase oflarge print books and
tapes for the visually impaired was noted.
The Board thanked Mrs. Schreck for her generosity.
DIRECTOR'S REPORT
~--Circulation in
January set a record for the month at more than 82,000 as patrons
rerumed after the two week closing at the end of December. The tremendous gain in circulation
of youth periodicals and audiocassettes may be attributed to their increased visibility in the new
departmental arrangement. Circulation of children's videocassettes has also been high, but
cannot be broken out from the general videocassette figure listed under Adult. Circulation of
materials for the blind and physically handicapped has plummeted with the State's
implementation of a plan to serve BPH users directly from the regional BPH centers. Service
has suffered during the transition to operation from the DuPage Library System headquarters.
Buildin~--Numerous
building issues surfaced in January in the wake of renovation work.
The leaks, broken buzzer and other such concerns have been remedied. The parquet floor in the
area of the former Board Room is being completed this week. Due to the subcontractor's error in
calculation, we have no carpet overrun for attic stock. A number of punch list items have yet to
be finished. The contractor has received a written report from the air balancer. After the architect
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and engineer have also reviewed the report, all parties, including Johnson Controls, will meet to
discuss building temperature, problems and possible solutions.
Fire Depanment Inspection--The Fire Department has advised that we need some
additional exit signs and emergency lights. The architect and engineer are working out a plan for
placement of the additional devices. The Fire Department also advised that we need to clear
hallways and stair landings. Many things were stored in temporary locations and now need to be
moved or eliminated.
Temporaty Custodial Help--A custodian from Manpower started working with us
January 19. He will work sixteen hours per week until Raymond is able to return to work.
'IDD--A telephone device for the deaf, received as part of a grant to the Chicago Public
Library, has been installed in the lower pay phone near the circulation desk. When connection
with a remote 'IDD is made, the TDD at the pay phone will automatically open. The Library's
TDD for use in serving hearing-impaired patrons has been installed on a dedicated line apart from
the Library's main telephone number for improved service to users.
Workers Compensation--A representative of Alexis Risk Management came out to review
our new coverage under the Illinois Public Risk Fund. He had some specific suggestions such
as formation of a safety committee at the Library. They offer speakers and videotapes for safety
training sessions.
American Libraty Association Midwinter Conference--Mrs. Anthony attended meetings
of the ALTA Board, the ALTA/PLA Common Concerns Committee and the Metropolitan
Libraries Section Executive Committee. She also spent time in the exhibits with automation
vendors, looking at integrated systems for our catalog and circulation and also at CD Rom
products for reference. At the Denver Public Library she saw the new self check-out system
from 3M. The President's Program featured Paul Saffo, an information guru from Silicon
Valley. From his talk and RMG's program featuring the CEO's of the major automation vendors,
it is clear that technological applications in libraries are continuing to evolve. Connectivity
among systems is important and therefore adherence to standards. There was much talk of the
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library as a service rather than a place and of the virtual library as technology opens windows for
the user to a multitude of information sources throughout the nation.
Long Range Plan--The Long Range Plan Committee met for the first time January 28.
The Steering Committee will meet throughout the calendar year, assisted by four subcommittees
on Public Services, Material Resources, Use of Technology and Information Gathering.
IPTIP Dividend--The Illinois Public Treasurer's Investment Pool declared a dividend in
December, 1992. Our share for balances in the Project Fund and Reserve Fund was $75.80.
Thermoscan--February 18, Thennoscan personnel will use infrared photography on each
of our electrical boxes. This was recommended because some panels in the original building are
quite old The infrared photos will pinpoint any problem areas we might have.
CLOSING FOR JULY 4
Because Independence Day (July 4) falls on a Sunday this year and the Village Parade
will be on that day, it is the Director's recommendation that the Library close Sunday, July 4,
and be open on July 5, 1993, Monday.
Mr. Graham made a motion, seconded by Mrs. Schreck:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE RECOJvll\.IBNDATION OF THE
DIRECTOR AND CLOSE THE LIBRARY SUNDAY,
JULY 4, 1993 IN OBSERVANCE OF INDEPENDENCE DAY,
AND HAVE THE LIBRARY OPEN ON MONDAY,
JULy 5, 1993.
The roll call vote for approval was unanimous.
AMERICANS WITH DISABILITIES ACT CADA) SELF STUDY
The completed Self-Evaluation Form was reviewed and accepted by the Board. It will be
made available to the public.
LONG RANGE PLANNING PROCESS
A new planning process to develop a plan for the Library for the year 1994-1999 has
begun. A Steering Committee and four subcommittees have been appointed to do the primary
work of developing the plan.
Two Board members are on the LRP Steering Committee and two Board members will
serve on subcommittees. The Board will receive a summary of progress on the planning process
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at each Board meeting. The Board as a whole will be asked to review the Library's mission and
roles. Mrs. Anthony would like the Board to consider development of a financial plan for the
Library. This would involve strategies for assuring adequate revenue and policies for categories
of expenditures.
Mrs. Schreck asked to serve on the Information Gathering Committee. This will be
arranged.
Mrs. Schreck and Mr. Graham asked to observe some of the focus group sessions, if
possible without disturbing participants.
RENOVATION PROJECT
The renovation is completed. Mrs. Anthony will meet with the architect and the contractor
next week to discuss punch list items.
AUTOMATION
The Board reviewed the JCPL (Joint Computer Program for Libraries) 1993-94
Budget and the JCPL Growth Fund 1993-94 Budget.
After discussion Mrs. Schreck made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE JCPL 1993-94 BUDGET AS
PRESENTED IN THE AMOUNT OF $574,325. WITH
$241,950.02 AS SKOKIE PUBLIC LIBRARY'S SHARE.
The roll call vote for approval was unanimous.
Mr. Graham made a motion, seconded by Mrs. Schreck:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE JCPL GROWTH FUND 1993-94
BUDGET AS PRESENTED WITH AN ESTilvIATED ENDING
FUND BALANCE OF $1,177,100.
The roll call vote for approval was unanimous.
LIBRARY CABLE NE1WORK
The trustees noted the Library Cable Network February, 1993 Program Guide for
Cable Channel 50.
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Mr. Graham reported that he addressed the TCI Representative at the meeting January 26
of the Skokie Cablevision Board with the problems encountered by the Library. The meeting was
well-attended and grievances were aired. TCI has 30 days to respond to the Village.
A channel change is expected in April, 1993 for the Library.
NORTH SUBURBAN LIBRARY SYSTEM
There was no report due to the absence of Mrs. Rich.
COMMENTS FROM TRUSTEES
Mr. Graham asked if there has been an increase in loans by Evanston Library card holders.
Mrs. Anthony said there is no way to determine the number, but Adult Services has reported an
increase in use by Evanston residents.
Mrs. Weiner distributed her report on attending the American Library Association
Midwinter Conference in Denver.
Mrs. Zatz would like to attend Legislative Day in Springfield She said it was decided
during last years trip to invite all local legislators to the Library at one time, rather than try to meet
with them in Springfield when time is short.
Dr. Wozniak called for a short recess at 8:50 p.m. before convening the Executive
Session.
Mrs. Kozlowski and Mr. Isaacs left the Board Room.
EXECUTIVE SESSION
Land Acquisition
Executive Session was called at 9:00 p.m.
Land acquisition was discussed.
The Board returned to open session at 9:15 p.m.
A motion was made by Mr. Graham, seconded by Mrs. Zatz, to sign a contract for
purchase of the property at 5237 Oakton Street for $158,000., with a contingency regarding
arrangement of financing.
The roll call vote for approval was unanimous.
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ADJOURNMENT
The meeting was adjourned at 9:25 p.m
�
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Title
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Minutes, Wednesday, February 10, 1993
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Zatz, Norma (Secretary)
Date
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1993-02-10
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19930210.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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8 p.
1990s
library board meetings