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July 14, 1993
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, July 14, 1993.
CALLTOORDER
The meeting was called to order at 7:35 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; John J. Graham, Vice President; Nonna
Zatz, Secretary; Leo Friedman; Eva Weiner; and Carolyn A. Anthony, Director.
Members absent: Zelda Rich and Susan Brill Schreck.
Observer present: Barbara A. Kozlowski, Associate Director for Public Services.
Skokie Public Library Legal Counsel, Heidi A. Katz arrived at 7:50 p.m.
APPROVAL OF THE MINUTES OF THE MEETING OF JUNE 9, 1993
Mrs. Zatz moved that the Board of Trustees approve the minutes of the meeting of
June 9, 1993 as written, subject to additions and/or corrections. Mr. Friedman seconded the
motion.
There being no additions or corrections, the motion to approve the minutes was
unanimous and the minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEI\IBNTS
LISTS OF BILLS
Mrs. Zatz made a motion, seconded by Mr. Graham:
MOTION:
11IAT THE FINANCIAL STATE!v.IENTS FOR THE GENERAL
OPERATING FUND, RESERVE FUND FOR THE PURCHASE
OF SITES AND BUILDINGS, REPORT ON THE FINE ARTS
ACQUISmON FUND, 1991 LIBRARY PROJECT FUND,
LIBRARY NOTE FUND, AND THE YEAR-TO-DATE
BUDGETARY STATUS BE ACCEP'IED; AND THAT THE LIST
OF BILLS FROM THE GENERAL OPERATING FUND BE
APPROVED FOR PAYMENT, SUBJECT TO AUDIT.
After discussion, the roll call vote for approval of the financial statements and the list
of bills was unanimous.
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CONSENT AGENPA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARThIBNT HEAD(S)
CORRESPONDENCE (2)
PERSONNEL
Mrs. Zatz made a motion, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARYUSESTATISTICS
3. REPORT(S) FROMDEPARTivlENTHEAD(S) (1)
4. CORRESPONDENCE (2)
Letter from Susan M. McGowan
Letter from Tobi Oberman, Supervisor, Circulation Services
5. PERSONNEL
Appointments: Adult Seryices Department
Mark Andersen, Substitute Reference Librarian,
effective July 6, 1993; Deborah Groclinsky, part-time
Reference Librarian, effective July 12, 1993; and
Laura M. Johnson, Substitute Reference Librarian,
effective June 24, 1993
Resignation: Laura M. Johnson, Substitute Reference
Librarian, Adult Services Department, effective
July 10, 1993
Status Change: Judy Zartman, from full-time Information
Assistant, Youth Services Department (Leave of
Absence), to part-time Periodicals Desk Assistant, Adult
Services Department, effective July 6, 1993
After discussion the motion to approve the Consent Agenda items passed
unanimously.
GIFTS
The two gifts received in appreciation of the use of our facility were noted: $150.
from Japan Arts and Communications and $50. from Skokie Valley Chapter of Lyric Opera
for purchase of materials pertaining to the forthcoming Lyric Season.
DIRECTOR'S REPORT
~--Circulation
was up sharply over June, 1992. Lending through interlibrary loan
is up considerably while ILL borrowing has dropped. Audiovisual materials continue to
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increase in circulation. Reference statistics are down as they have been each month since
completion of renovation. Reference use is now being measured on certain random sample
days rather than every day.
Lobby Carpet--The lobby carpet was replaced over the 4th of July weekend as scheduled.
It appears to be a good match and has none of the shading differential previously evident.
Aggregate Wa1kway--The aggregate walkway in front of the Library was cleaned
July 4-5. It was also sealed to protect it from soiling.
Warranty Work on Renoyation--Stromberg is continuing to address warranty issues.
The chief problem has been with the veneer on some of the service desks. The problem veneer
will be replaced.
Sewer Line--A significant blockage in the sewer line (probably due to tree roots) was
rodded out by a plumber after much effort. They will submit a proposal for an additional access
spot that could be added at the time of parking lot renovation.
July 4th Parade--The Bookmobile and a number of staff took part in Skokie' s 10th
annual July 4th parade. Brochures, balloons and candy were distributed by staff wearing teeshirts for the youth and adult summer reading clubs.
ILA (Illinois Library Association) Public Policy Hearings--The ILA Public Policy
Committee will hold a hearing August 6 to gather input from ILA membership in advance of
preparing the 1994 legislative agenda. NSLS (North Suburban Library System) is hosting
discussion sessions to gather ideas July 29 from 9:30-11 :30 a.m. and 7 :30-9:30 p.m.
Live and Leam--Govemor Edgar signed legislation enacting Live and Learn into law
July 9. The act will restore most system funding cut last year and will also increase the public
library per capita grant from .97 to $1.25.
Per Capita Grant--Mrs. Anthony has prepared the Per Capita Grant request for 1994,
including a description of the use of 1993 funds and proposed use of funds in 1994. This year
the State required a description of progress in meeting two standards in Avenues .tQ Excellence,
the ADA Self Evaluation and a report of the document delivery measure. Document delivery
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assesses the length of time needed to fill requests for materials not immediately available whether
filled by interlibrary loan, reserve or purchase.
A resolution of intent to file a Per Capita Grant request was approved.
Israeli Yisitor--Uri Bloch, a professor at Haifa University, arrived at Skokie Public
Library June 14 and will be with us through July 23. Our library is one of four U.S. public
libraries he is visiting during his sabbatical to observe delivery of information services.
AMA Lecture--On June 15, Mrs. Anthony attended a lecture sponsored by the American
Management Association. Edwin Crego talked about Total Quality Service and what it has done
for American business.
ALA Conference--Mrs. Anthony attended ALA in New Orleans from June 24-June 29
along with seven staff members and three board members. Her official responsibilities included
chairing the ALTA/PLA Common Concerns Committee, serving as PLA' s representative to the
ALTA Board and as a member of the Executive Committee of the Metropolitan Libraries Section
of PLA. Having now completed those assignments, as of Midwinter, she will serve on PLA' s
Finance Committee and as a member of ALA Council.
Mrs. Zatz said she was apprised at the Conference that an acknowledgement letter was
never sent to us from the ALTA Awards Committee regarding our nomination of Savings of
America for the Major Benefactor Award, nor were we notified of the results of the awards.
Since then she has received a letter of apology from Ronald Harley, Chairman of the ALTA
Awards Committee, which she copied for Rick Bowman of Savings of America. Mr. Bowman
said he was pleased we had nominated Savings of America.
We are encouraged by Mr. Harley to re-submit our nomination next year.
Robbins, Schwartz, Nicholas, Lifton and Taylor, Ltd. attorney Heidi A. Katz entered the
Board Room at 7 :50 p.m.
Mrs. Hunter asked for a motion to go into Executive Session for the purpose of
discussion of land acquisition with Counsel.
Mr. Graham made a motion, seconded by Mrs. Zatz, which was unanimously approved.
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EXECUTIVE SESSION
After discussion of land acquisition, Ms. Katz left the Board Room at 8:35 p.m.
A motion was made by Mr. Graham, seconded by Mrs. Zatz to return the meeting to the
regular order of business.
The motion was unanimously approved.
PARKING LOT DEVElDPMENT
The Village has offered to engineer and oversee development of the parking lot expansion
on the property of 5237 Oakton Street A zoning change is needed and the process takes 60-90
days. The Board could request a change of zoning from R-4 (multifamily residential) to B-5
(central business district) or request a Special Use Pennit (allowing special use for parking
and/or library in R-4 zoning). Both requests involve similar processes and time frames. Robert
Molumby, Director of Planning for the Village, has talked with Mrs. Anthony about the
procedures and would be glad to meet with the Board, if desired.
The design of the parking also needs to be determined. The Village has prepared two
designs. The cost estimate for construction for Alternate A is $25,000. Any variations would
increase the cost up to $33,000. for Alternate AA.
In addition to layout of the parking lot, other design and cost issues need to be addressed,
which include additional lighting, landscaping, and moving the fence.
After discussion Mr. Graham made a motion, seconded by Mrs. Weiner:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPLY FOR A B-5 (CENTRAL BUSINESS
DISTRICT) REWNING OF THE LIBRARY PROPERTY AT
5237 OAKTON STREET.
The motion was unanimously approved.
During discussion it was suggested that an overlay be made on one of the designs prepared
by the Village which would show the design our Board prefers so that Mr. Schattner can render
drawings to present to the Zoning Board We should be prepared to present drawings with and
without vacation of the alleyway.
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Mr. Graham made a motion, seconded by Mrs. Weiner:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PETITION TO VACATE THE ALLEY ABUTIING
THE PROPERTY PURCHASED AT 5237 OAKTON STREET AT
THE SAME TIME WE REQUEST REZONING.
The roll call vote for approval was unanimous.
The Board authorized Mrs. Anthony to pursue these matters with the assistance of
Robbins, Schwartz, Nicholas, Lifton and Taylor, Ltd.
LONG RANGE PLANNING PROCESS
The Long Range Plan Steering Committee met June 23 with Dr. Carolyn Anderson,
Assistant Superintendent from High School District 219. July 1 the Committee met with Meryl
Rivenson, Director of the Office of Human Services, Village of Skokie.
School district enrollment trends, languages spoken at home, as well as the District's
financial projections and program were discussed.
Ms. Rivenson emphasized that the Office of Human Services is not just for seniors
although the fastest growing population is that 75 years and older. Programs of the Office on
Aging were reviewed and areas for possible cooperation with the Library were highlighted,
including unemployment program, home delivered meals and service to diverse populations.
She suggested an Agency Day in Skokie and recommended cooperation on a grandparent fair
and/or a retirement fair.
The results of the User Survey have been compiled. The Steering Committee is
considering a follow-up mini survey conducted via touch screen tenninal.
RENOYATION PROJECT
The lobby carpeting was replaced over the July 4 weekend and some of the stairway
carpeting will be reglued.
AUlPMATION
Mrs. Anthony reported the JCPL (Joint Computer Program for Libraries) Board continues
to go through the proposals and expects to make a recommendation some time in August
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Primary concerns are connectivity and access.
LIBRARY CABLE NE1WORK
The trustees noted the Library Cable Network July, 1993 Program Guide for Cable
Channel 15.
NQRTH SJJBURBAN LIBRARY SYSTEM
Due to the absence of Mrs. Rich there was no report on the meeting of the NSLS
Board of Directors.
Reciprocal Borrowing
Mrs. Anthony reported that claims for lost materials through reciprocal borrowing
could be submitted to the North Suburban Library System for compensation until July, 1992,
when the System discontinued this practice. In the interim, the System policy has been that
the home library is responsible for losses attributed to its patrons. No money has been
exchanged pending an analysis of actual figures for the year.
The RBP Tenet Implementation Task Force recommended at the June 17 PLA Forum
meeting that the lending library be responsible for recovering materials loaned to reciprocal
borrowers; that the threshold for being placed on the NSLS Delinquent List be lowered from
$500. outstanding to $200.; that the lending library accept liability for unrecovered materials
and not bill the home library; and circulation managers develop a procedure for home libraries
cooperating and aiding the lending library in the recovery of RBP materials long overdue.
Loss of Skokie Public Library materials by reciprocal borrowing was $4,253. from
July, 1992 - June, 1993. Losses by Skokie patrons for the same period were $1,629.
At this time, Mrs. Anthony recommends no changes in our RBP participation. We
take measures to protect loans by asking all RBP borrowers to present two forms of
identification when they register to use the Skokie Public Library. After the initial use of the
Skokie Public Library by a newly registered reciprocal borrower, the home library is
contacted by telephone to check the borrower's record.
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It was suggested that the Circulation Department consider requesting a photo
identification card and also contact the Secretary of State's office to ascertain what forms of
identification driver's license facilities require to issue a license.
Mrs. Anthony suggested that continuation of reciprocal borrowing imbalance
payments be linked to the RBP Tenet Implementation guidelines so that compensation for
imbalances is continued although compensation for lost materials is ended. It was also
suggested that the System review these guidelines after a year.
During discussion the Board concurred that the subject should be placed on next
month's agenda for discussion when Mrs. Rich is present.
COMMENTS FROM TRUSTEES
Mrs. Zatz and Mrs. Weiner commented on their participation at the American Library
Association Conference in New Orleans.
Mrs. Hunter reminded the Board that when a member is unable to attend the Board
meeting either she or the Administrative Office should be notified to that effect A quorum is
required to conduct a Library Board meeting.
ADJOURNMENT
The meeting was adjourned at 9:58 p.m.
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Title
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Minutes, Wednesday, July 14, 1993
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Zatz, Norma (Secretary)
Date
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1993-07-14
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19930714.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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8 p.
1990s
library board meetings