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November 10, 1993
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, November 10, 1993.
CAIL TO ORDER
The meeting was called to order at 6:35 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; John J. Graham, Vice President; Nonna
Zatz, Secretary; Leo Friedman; Eva Weiner; and Carolyn A. Anthony, Director.
Zelda Rich arrived at 6:38 p.m. and Susan Brill Schreck arrived at 6:45 p.m.
Observers present: Barbara A. Kozlowski, Associate Director for Public Services.
Mrs. Hunter asked the Board to approve changing the order of business and discuss the
proposed purchase of audiovisual furniture and equipment after the discussion on policy re fees
because Mr. Graham plans to leave the meeting at approximately 7:30 p.m.
The Board agreed.
DISCUSSION RE POLICY ON FEES & LIBRARY FINANCE
The Board reviewed the information from Mrs. Anthony regarding the rationale for
user fees at Skokie Public Library which was developed during the last meeting of the Long
Range Plan Steering Committee.
The Board discussed the rationale for determining what services may be offered for
free or fee.
Mrs. Anthony said that no changes to current policy are needed if the proposed
rationale for fees is adopted (A copy of the rationale is attached)
After discussion Mrs. Schreck made a motion, seconded by Mr. Friedman:
MO'TION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE RECOMMENDATION OF THE
DIRECTOR AND ADOPT THE RATIONALE AS STATED IN
THE INDENTED THREE PARAGRAPHS OF THE DIRECTOR'S
NOVEMBER 4, 1993 MEMORANDUM.
The roll call vote for approval was unanimous.
�RATIONALE FOR FEES
SKOKIE PUBLIC LIBRARY
Individual access to information is vital to a democracy. Skokie Public
Library therefore offers basic library service to Skokie residents and
taxpayers as a public good, supported by general tax revenues. Such basic
services include the lending of library materials, use of library facilities,
staff assistance in locating materials and information, and program events.
These services may be offered within or outside the Library, with or
without machine assistance.
As a cooperating member of the North Suburban Library System and the
Illinois Network of Libraries (ILLINET), many of these services are also
extended to residents of other library service areas on a reciprocal basis.
Value added services may enhance use of library resources beyond basic
services. Such services are not essential to a person's access to basic library
materials and services and are too expensive to be made available to all at
taxpayer expense. Examples include photocopy service and FAX delivery
of library information. Such services may be offered by the Library for a fee
when the cost is readily identifiable and when the fee-based service will not
negatively affect the Library's basic service operation.
Adopted November 10, 1993
Skokie Public Library Board of Trustees
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PROPOSED P!JRCHASE OF AUDIOVISUAL EQUIPMENT ANP FURNITURE
The Board discussed the proposed purchases. This was postponed at the October Board
meeting.
Mrs. Zatz made a motion, seconded by Mr. Friedman:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE RECOMlVIENDATION OF THE
DIRECTOR FOR THE PURCHASE OF SIX AN STATIONS,
SERVED BY TEN PIECES OF AUDIOVISUAL EQUIPMENT AS
PROPOSED, IN THE AMOUNT OF $66,750.
The roll call vote for approval was unanimous.
Mr. Graham made a motion, seconded by Mr. Friedman:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE RECOMMENDATION OF THE
DIRECTOR FOR THE PURCHASE OF TEN LEATHER
LOUNGE CHAIRS AS PROPOSED, IN THE AMOUNT OF
$13,492.
Mr. Graham left the meeting at 7: 10 p.m.
After discussion the roll was called. Mrs. Weiner--yes; Mr. Friedman--yes;
Mrs. Schreck--yes; Mrs. Rich--yes; Mrs. Zatz--no; Mrs. Hunter--yes. The motion was approved.
The purchase of millwork, consisting of oak-based side tables with built-in patron audio
stations was discussed.
Mr. Friedman made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACcEPr THE RECOMlVIENDATION OF THE
DIRECTOR FOR THE PURCHASE OF MILLWORK FROM
CONTINENTAL WOODWORKING FOR THREE OAK VENEER
SIDE TABLES IN THE AMOUNT OF $5,400.00.
The roll was called. Mrs. Weiner--yes; Mr. Friedman--yes; Mrs. Schreck--yes;
Mrs. Rich--yes; Mrs. Zatz--abstain; Mrs. Hunter--yes. The motion passed.
APPROVAL OF THE MINUTES OF THE MEETING OF OCTOBER 13, 1993
Mrs. Zatz moved that the Board of Trustees approve the minutes of the meeting of
October 13 1993 as written, subject to additions and/or corrections. Mr. Friedman seconded
the motion.
�3
Mrs. Rich asked that the minutes be corrected on page one and page seven to show
her as being absent, not as arriving at 10:04 p.m. after the meeting was over.
There being no further additions or corrections, the motion to approve the minutes
as corrected was unanimous and the minutes were placed on file.
AUDIT
The Board reviewed the Skokie Public Library, Illinois, Management Letter for the
Year Ended April 30, 1993; the Skokie Public Library, Illinois, Component Unit Annual
Financial Report for the Year Ended April 30, 1993; and the letter from Wolf & Company.
Mr. Friedman made a motion, seconded by Mrs. Schreck to accept the Wolf &
Company audit
The motion was approved unanimously and the audit placed on file.
YEAR-TO-DATE BUDGETARY STATUS (Not on Consent Agenda)
Budget lines were discussed including professional services and printing.
Mrs. Anthony asked the Board to let her know who will be attending the Annual
American Library Association Conference, Miami and the Public Library Association
Conference, Atlanta in 1994.
Mrs. Hunter, noting the budget and economy, requested trustees choose only one of
the conferences to attend.
ALA Midwinter, Los Angeles should only be attended by trustees on ALA
Committees, as it is a working conference.
CONSENT AGENDA ITEMS
FINANCIAL STATE:rvlENTS
LISTS OF BILLS
Mrs. Zatz made a motion, seconded by Mrs. Rich:
MOTION:
1HATTHEFINANCIALSTATE:rvlENTSFOR THE GENERAL
OPERATING FUND, RESERVE FUND FOR THE PURCHASE
OF SITES AND BUILDINGS, REPORT ON THE FINE ARTS
ACQUISIDON FUND, AND LIBRARY NOTE FUND BE
ACCEPIBD; AND 1HAT THE LIST OF BILLS FROM THE
GENERAL OPERATING FUND BE APPROVED FOR
PAYMENT, SUBJECT TO AUDIT.
�4
After discussion the roll call vote for approval of the Consent Agenda list of bills and
the financial statements was unanimous.
CONSENT AGENDA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
PROGRAM STATISTICS SECOND QUARTER F.Y. 1993-94
REPORT(S) FROM DEPARThIBNT HEAD(S)
CORRESPONDENCE
PERSONNEL
Mrs. Rich made a motion, seconded by Mrs. Zatz:
MOTION:
1HAT TIIE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. PROGRAM STATISTICS SECOND QUARTER F.Y. 1993-94
4. REPORT(S) FROM DEPARThIBNT HEAD(S) (1)
5. CORRESPONDENCE (2)
Letter from James A. Carlson, President, NBD Skokie Bank
6. PERSONNEL
Appointment: Louise A. Barnett, Information Assistant, Youth
Services Department, effective November 8, 1993
Re-appointment: Karolyn Fukuda, part-time Clerk Typist,
Youth Services Department, effective October 27, 1993
Resignations: Part-time Circulation Clerks - Circulation
Services Department: Brian Benson, effective
November 9, 1993 and Kathy Boedefeld, effective
November 5, 1993
Circulation statistics were reviewed and discussed.
The motion to approve the Consent Agenda items passed unanimously.
DIRECTOR'S REPORT
Usage--Circulation in October was up almost 8% in spite of the extensive downtime for
the Bookmobile. While audiovisual materials continue to lead the increase in circulation, adult
and youth book circulation is also up significantly. Interlibrary loan lending continues to
increase at a faster rate than borrowing. It was a busy month for reference and information
services.
Glass--Three windows in the staffroom developed cracks and have been replaced We
have learned that the specialty glass used in the Library lites is no longer made. Through
conversation with the insurance agent and Globe Glass, we are looking into the possibility of
�5
buying any remaining stock which was purchased by a third party. Many buildings in the
Chicago area are in our same predicament. Ultimately, we will need to change all the glass in the
building. A strategy will be to replace one wall at a time. Our insurance agent noted that the
salvage value of the glass is high and may cover as much as 70% of the cost of replacement
NBD BANK--Eighteen directors, officers and senior staff of NBD Bank met at the
Skokie Public Library October 20 for about one hour and fifteen minutes. Mrs. Anthony gave
the group an abbreviated tour and discussed current library services, emphasizing service to
ethnic groups as requested by President Jim Carlson.
Gift of Sight--For the next two months, the Library will serve as a collection point for
used eyeglasses in cooperation with the Lions Club and Lenscrafters. The glasses are analyzed
for prescription and matched with needy individuals in third world countries.
Atkinson Symposium--November 2 and 3 Mrs. Anthony attended the first invitational
symposium on networking in lliinois, held in Urbana, in honor of Hugh Atkinson, late Director
of Libraries at the University of illinois. Academic, public and special libraries are remarkably
close in their thinking about the future of networking in lliinois. Priorities included INTERNET
access, a gopher (guide to locating information on the INTERNET) for Illinois, and a smart
"front end" to assist users in defining their search at a library terminal. Since the University of
Illinois and other academic institutions currently on LCS (a home grown automation system) will
be requesting proposals for a new automation system from vendors, it is possible that they could
negotiate for development of software needed to facilitate networking among Illinois libraries.
McDona1d's--Lydia Stux, Manager, Public Information and Programs and Mrs. Anthony
met with the Marketing Coordinator for McDonald's to discuss possible support for Library
programs and promotional opportunities in connection with the opening of the totally renovated
McDonald's at Dempster and Niles Center Road McDonald's has agreed to post Library news,
distribute flyers, use tray liners imprinted with library information and support the winter reading
club. Readers in Youth Services "Go Fish" club, starting in January, will earn coupons for
drinks, fries and fish sandwiches among other reading incentives. The new store is state of the
�6
art, featuring a robot to prepare french fries and two interactive CD Rom stations for children.
One of the stations has games and the other has an interactive encyclopedia.
Mrs. Zatz said that Pizza Hut presently has a "Book It" program for fourth through sixth
graders. She suggested we look into this program.
School Plannin~--Mrs. Anthony will assist District 219 and District 68 with their
planning processes to develop a school improvement program as required by the State. Twoway communication at the planning level will benefit the Library as well as the school districts in
coordinating programs, developments in technology and sharing information about the
community and user groups.
INSURANCE PROPOSAL
After review and discussion of the Skokie Public Library Insurance Proposal for 1993-94
prepared by Boyle, Flagg & Seaman, Inc., Insurance Consultants, Mrs. Zatz made a motion,
seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF LIBRARY
TRUSTEES ACCEPT THE INSURANCE PROPOSAL AS
PRESENTED BY BOYLE, FLAGG & SEAMAN, INC. FOR AN
ANNUAL PREMIUM OF $43,489.
The roll call vote for approval was unanimous.
Mrs. Hunter called for a short recess at 7 :50 p.m.
TELEPHONE CONSULTANT PROPOSAL
The meeting resumed and returned to the regular order of business at 8 p.m.
Associate Director for Public Services Barbara Kozlowski addressed the Board. Her
memorandum indicated the time has come to implement the Library's Goal II, Objective 10 for
FY 1994, developing specifications for replacement of the telephone system.
Because the purchase of a new phone system is most complex it is recommended we hire a
telecommunications consultant to assist in the process.
Mrs. Kozlowski has consulted with the Village Purchasing Manager, Bill Sarley and the
consultant who worked with the Village on their project. It is her recommendation to work with
the consultant from Diettrich Telcom Consulting Group who has submitted a proposal of $8,000.
or less.
�7
Mrs. Zatz made a motion, seconded by Mrs. Schreck:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE RECOMMENDATION OF THE
ASSOCIATE DIRECTOR TO HIRE A
TELECOMMUNICATIONS CONSULTANT IF THE FEE FOR
THE PROPOSAL IS LESS 1HAN $8,000.
During discussion Mrs. Zatz suggested contacting AT & T who give consulting services
free.
The roll was called. Mrs. Schreck--yes; Mrs. Weiner--yes; Mr. Friedman--yes;
Mrs. Rich--yes; Mrs. Zatz--no; Mrs. Hunter--no. The motion passed.
Mrs. Hunter questioned this expenditure at this ti.me, stating her concern with Bookmobile
mechanical problems.
LONG RANGE PLANNING PROCESS UPDATE
After Board input into the proposed Mission and Goals for the new planning period and
the opportunity to discuss the draft statement with other staff, members of the Long Range
Planning Steering Committee made some changes to these statements.
Mrs. Rich asked that the Committee correct both sentences for greater clarity in meaning.
The Director will suggest this to the Steering Committee.
RENOVATION
The purchase of audiovisual equipment and furniture was discussed earlier in the
meeting.
AUTOMATION
The Request for Best and Final Offer was sent to three automation vendors.
Based on all the documentation received from vendors, input from staff advisory groups,
and information gleaned from the recent visits of each of the vendors, the JCPL Board will meet
December 1 to select a system for recommendation to the respective library boards.
LIBRARY CABLE NE1WORK
The trustees noted the Library Cable Network November, 1993 Program Guide for
Cable Channel 15 and the LCN Mission Statement and Goals.
�8
NORIHSQBURBANLIBRARYSYSTEM
Mrs. Rich distributed an Ethics Statement for Public Library Trustees, Mission
Statement of the Illinois Library Association Trustees Forum and a Materials Complaint
information sheet.
She reported on the meeting of the NSLS Board of Directors and the System's Draft
Long Range Plan.
COMMENTS FROM TRUSTEES
Mrs. Hunter commended staff responsible for the development of the Readers
Advisory bookmarks and the Homebound Delivery bookmark.
ADJOURNI\IBNT
The meeting adjourned at 8:42 p.m.
Mrs. Hunter asked for a motion to go into executive session for the purpose of
discussion of land acquisition.
Mrs. Zatz made a motion, seconded by Mrs. Schreck, which was unanimously
approved.
EXECUTIVE SESSION
After discussion Mrs. Zatz made a motion, seconded by Mrs. Schreck to return the
meeting to open session, which was unanimously approved.
Mrs. Schreck made a motion, seconded by Mr. Friedman:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE CHANGES IN THE OPTION
AGREEMENT AS DELIVERED TO THE MEETING BY LEGAL
COUNSEL HEIDI KATZ, AND THAT THE BOARD DIRECT
THE PRESIDENT AND SECRETARY OF THE BOARD TO
SIGN THE DOCUMENT.
The roll was called. Mrs. Weiner--yes; Mr. Friedman--yes; Mrs. Schreck--yes;
Mrs. Zatz--no; Mrs. Hunter--yes. The motion passed.
ADJOURNMENT
The meeting adjourned at 9:00 p.m.
�
Text
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Title
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Minutes, Wednesday, November 10, 1993
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
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Zatz, Norma (Secretary)
Description
An account of the resource
Attachment: RATIONALE FOR FEES
Date
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1993-11-10
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19931110.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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9 p.
1990s
library board meetings