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May 11, 1994
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, May 11, 1994.
CALL TO ORDER
The meeting was called to order at 7:37 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; John J. Graham, Vice President; Norma
Zatz, Secretary; Leo Friedman; Susan Brill Schreck; Eva Weiner; and Carolyn A. Anthony,
Director.
Member absent: Zelda Rich.
Observer present: Barbara Kozlowski, Associate Director for Public Services.
APPROYAL OF THE MINUTES OF THE MEETING OF APRil.. 13. 1994
Mr. Friedman moved that the Board of Trustees approve the minutes of the meeting of
April 13, 1994 as written, subject to additions and/or corrections. Mr. Graham seconded the
motion.
Mrs. Zatz requested an addition to page 8 - a last sentence to be added to the third
paragraph: "Anyone now holding office will not be affected by any change in the by-laws."
There being no further additions or corrections, the motion to approve the minutes as
corrected was unanimous. Mrs. Schreck abstained. The minutes were placed on file.
CONSENT AGENPA ITEMS
FINANCIAL STATEMENTS
LISTS OF BILLS
Mrs. Zatz made a motion, seconded by Mr. Friedman:
MOTION:
THAT THE FINANCIAL STATEMENTS FOR THE GENERAL
OPERATING FUND, RESERVE FUND FOR THE PURCHASE
OF SITES AND BUil..DINGS, REPORT ON THE FINE ARTS
ACQUISffiON FUND, AND THE LIBRARY NOTE FUND BE
ACCEPTED; AND THAT THE LISTS OF BILLS FROM THE
GENERAL OPERATING FUND AND THE RESERVE FUND
FOR THE PURCHASE OF SITES AND BUILDINGS BE
APPROVED FOR PAY?\IBNT, SUBJECT TO AUDIT.
�2
Mrs. Hunter asked if the two Redmoon Theater payments shown on the List of Bills
were reimbursable expenses through a grant to the Library. If so, an asterisk should indicate
this on the List of Bills.
After discussion the roll call vote for approval of the Consent Agenda financial
statements and lists of bills was unanimous.
YEAR-TO-DATE BUDGETARY STATUS <Not on ConsentAgencial
The Board noted the Year-to-Date Budgetary Status.
Mrs. Hunter suggested any balance remaining in the Office Expense and
Transportation line be transferred to the postage line at the end of the fiscal year.
ADOPTION OF 1994 LEvY
The Board reviewed information prepared by Mrs. Anthony - a chart "Analysis of Operating
Revenues 1990-1995" and two projected revenue/expenditures budgets for Fiscal Year 1995-96:
one based on a 5% levy increase and one based on a 6% levy increase. The difference between a
5% increase in the levy and a 6% increase is about $44,000.
If non-property tax revenues can be expected to increase more than projected, a 5%
levy may be sufficient. Ideally we would hold the property tax levy increase to 5% or less,
and realize additional revenue through other means. The Board may wish to limit the
property tax increase and develop goals for fund.raising to make up the difference in revenue.
The Director recommends a 6% increase in the levy if the Board chooses not to raise
other revenues to accommodate anticipated expenses in FY '96.
After discussion Mr. Graham made a motion, seconded by Mrs. Schreck:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE RECOM1v.IENDATION OF THE
DIRECTOR AND APPROVE A 1994 LEVY INCREASE OF
APPROXIMATELY 6% TO GENERATE $4,675,000. IN
REVENUE FOR TIIE LIBRARY'S 1995-96 BUDGET.
The roll call vote for approval was unanimous.
�3
COLA <COST-OF-LIVING ADJUSTMEND
The Village of Skokie has approved a 3.5% cost of living adjustment for all nonunion staff
effective May 1, 1994. The Skokie Pubic Library budget for 1994-95 as authorized by the Board
in April would allow for this level of COLA for Skokie Public Library staff.
After discussion Mr. Graham made a motion, seconded by Mrs. Zatz:
MOTION:
TIIAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE A COST OF LIVING INCREASE OF
3.5% FOR ALL STAFF, RETROACTIVE TO MAY 1, 1994.
The roll call vote for approval was unanimous.
CONSENT AGENDA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
PROGRAM STATISTICS FOURTH QUARTER F.Y. 1993-94
REPORT(S) FROM DEPARTMENT HEAD(S)
CORRESPONDENCE
Mrs. Zatz made a motion, seconded by Mr. Graham:
MOTION:
TIIAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. PROGRAM STATISTICS FOURTH QUARTER F.Y. 1993-94
4. REPORT(S) FROM DEPARTMENT HEAD(S) (1)
5. CORRESPONDENCE (5)
Letter from Elizabeth Stearns, Coordinator of Public
Information/Marketing, Skokie Park District
Letter from George H. Ryan, Secretary of State and State
Librarian
Letter from Sandy Kraus, School District 68
Letter from Wilbur Rosenkranz, Head Librarian, Niles
North High School re Skokie Public Library Book
Award
Memorandum from Maryann Mondrus re Illinois Library
Day
After discussion the motion to approve the Consent Agenda items passed unanimously.
DIRECTOR'S REPORT
Usage--Circulation for the month was up only about one percent from circulation in
April last year, but total circulation for the year was up nearly nine percent to a record 980,842.
Information services increased sharply in both adult and youth services for the month, while
reflecting a more modest gain of less than four percent for the year.
�4
Demonstration Librai:y in Sprinweid--Steve Oserman and Maryann Mondrus represented the
Skokie Public Library at the working demonstration library in the rotunda of the Capitol Building
April 13. Maryann's report on the event was included in the Consent Agenda correspondence items.
Tel~hone
System Bids--Our consultants from Indaplex, Inc. have developed
specifications for a new telephone system for the Library.
A bidders' conference is scheduled May 13, with bids due back May 31. Responses will
be presented to the Board in June.
Book Award--Maryann Mondrus has completed arrangements for a Skokie Public
Library Book Award, to be given to one senior at Niles North and one at Niles West who have
demonstrated a love of books and reading and who have enthusiastically and effectively used
library resources in the pursuit of their studies. Recipients will receive a certificate and a
Random House Unabridged Dictionary at school awards assemblies May 25 and May 26.
Students selected are Heena Khatwani, Niles North and Glenn Gutierrez, Niles West.
Book Sale--The Library Book Sale will be held Friday and Saturday June 3 and 4.
Camille Cleland is again organizing the event and would welcome assistance from any
volunteers.
National Libraiy Week--The artist-in-residence program with Redmoon Theater, Skokie
fourth graders and Acting Up was a successful kickoff to National Library Week. NBD Skokie
Bank hosted a well-attended reception. Mrs. Anthony participated in a local personality read
aloud program at Jane Stenson Elementary, reading stories to a class of kindergartners.
Festiyal of Cultures--The Festival of Cultures will be held May 21-22 in Oakton Park.
Skokie Public Library will have a table at the Festival. We have again prepared the Passport with
information about participating cultures. Mrs. Anthony was a panelist on a program on the cable
access channel about the Festival. The program will air twice a week throughout May. Board
members are cordially invited to opening ceremonies May 21at11 a.m.
Acbieving Breakthrough Service--Sixteen staff members will attend an ALA video
conference on Achieving Breakthrough Service Thursday afternoon May 12. Staff will attend at
�5
either Oak:ton Community College or Northeastern University, listening to presentations by ALA
President Hardy Franklin and others.
State Library Meetings--Mrs. Anthony will be in Springfield May 10 for a meeting of the
Subcommittee on Systems and again May 25-26 for the Illinois State Library Advisory
Committee.
Architect. Paul Steinbrecher--Mr. Steinbrecher is leaving the employ of Hammond Beeby
and Babka, Inc. He is going out on his own to do free lance work and will be available to us to
finish up any loose ends.
Materials Availability Survey--The Board reviewed information on the Materials
Availability Survey conducted April 24-29. Results were interpreted to mean that more than 56%
of title searches were successful, nearly three quarters of searches for material by a certain author
or on a particular subject were successful; and those users looking around without a particular
focus found something of interest almost 86% of the time. Fifteen hundred surveys were
completed and the list of all comments received was distributed to the Board.
Mrs. Hunter suggested extracting the numerous positive comments about the Library, staff,
collection, etc. for publishing in the Newskolde or elsewhere.
EXPANSION OF PARKING
Mrs. Anthony's letter of April 22, 1994 to Village Manager Albert J. Rigoni requested
assistance with financing the Library's acquisition of 5241 Oakton Street and notes that both the
small house on the Library grounds (5219 Oak:ton) and the 5237 Oakton Street house would be
demolished for parking lot expansion according to Plan G prepared by the Village and accepted by
the Library Board. (The 5241 property would remain R-4 as the residence of our on-grounds
custodian.)
The May 4 letter from Library Counsel Irving M. Funk indicates that if we intend to utilize
5241 either solely or primarily for residential purposes a tax-exempt status might be denied and
advises the Board to consider that uncertainty.
�6
Mr. Rigoni' s letter of May 3 in response states that the Village Board met May 2 to discuss
the Library's request for a $200,000. loan and that the Board was favorable to the request.
However, the Village Board felt that the request should be made by the Library Board President at
an open meeting of the Village Board - June 6.
After lengthy discussion Mr. Graham made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES UTILIZE THE EXISTING COMMITMENT OF
$60,000. FROM THE VILLAGE OF SKOKIE FOR THE
PURCHASE OF THE PROPERTY AT 5241 OAKTON STREET
AND BUDGET FOR WHATEVER ADDIDONAL MONEY IS
NEEDED, AND DEFER PARKING LOT EXPANSION FOR ONE
YEAR.
The roll was called. Mr. Graham--yes; Mrs. Weiner--abstain; Mr. Friedman--abstain;
Mrs. Schreck--yes; Mrs. Zatz--Yes; Mrs. Hunter--yes. The motion passed.
DISCUSSION OF SKOKIE PUBLIC LIBRARY BY-LAWS AMENDhIBNT
The Board discussed the proposed amendment to the By-Laws of the Board of Directors of
the Skokie Public Library.
Mr. Graham made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE AMENDl\.ffiNT AS PROPOSED AT
THE APRIL BOARD 1v1EETING. (copy attached)
The roll call vote for approval was unanimous.
There was also a suggestion last month from Mrs. Rich that the election of officers have the
same alignment as the general election of trustees.
Mrs. Hunter advised that such an alignment could be a problem with continuity should
three newly elected trustees come on the Board at the time new officers are elected. The next
trustee election is in April 1995 when terms expire for Mrs. Rich and Mrs. Zatz.
The Board concurred such an alignment was not necessary.
ILLINOIS TAX FACTS MARCH-APRIL 1994
The Board noted the March-April, 1994 issue of Illinois Tax Facts.
�By-Laws
of the
Board of Directors
of the
Skokie Public Library
Skokie, Illinois
1944
Article I •• Organization
Sec. 1
The Skokie Public Library is established and organized under authority of
the Statutes of the State of Illinois. The Board of Directors is vested with
the powers and duties set forth in the Public Library Act.
Article II -- Meetings
Sec. 1
The regular monthly meeting of the Board shall be held on the second
Wednesday of each month, at 7:30 p.m. in the Library. At all meetings four
directors shall constitute a quorum of the Board; Proyided, however, that a
meeting lacking a quorum may adjourn to a later time.
Sec.2
The annual meeting shall be held at the time of the regular monthly meeting
for the month of May at the usual place.
Sec. 3
Special meetings may be called by the President, or upon the written request
of three members for the transaction of business stated in the call for
meeting. No business shall be transacted at such special meeting except
such as is stated in the call.
Sec.4
The order of business at regular meetings shall be as follows:
1 - Call to order
2 - Reading and approval of minutes
3 - Approval of Treasurer's report
4 - Report of Librarian
5 - Approval for payment of bills
6 - Communications
7 - Approval of book list
8 - Reports of Special Committees
9 - Unfinished business
�2
Sec. 5
Sec. 6
10 - New business
11 - Adjournment
At any meeting the ayes and nays shall be called upon any question before
the Board at the request of one Director. For passage the motion must have
affirmative votes of a majority of those present.
The Librarian shall appear before the Board of Directors at all meetings.
Article III -- Officers
Sec. 1
The officers of the Board shall be chosen at a regular annual meeting of the
Board or at such time as a vacancy may occur and shall consist of a
President, a Vice President and a Secretary, each of whom shall hold office
for two years. In the case of a vacancy in one of the offices, the Board shall
elect an officer to :fill the vacancy for the unexpired term.
Sec.2
An officer may be elected to the same office for no more than two (2)
consecutive terms.
Article IV -- Duties of Officers
Sec. 1
Sec.2
The President, or in his absence, the Vice President, shall preside at all
meetings, appoint all committees, certify all bills approved by the Board,
authorize calls for any special meetings, and generally perform the duties of
a presiding officer. In the absence of both President and Vice President the
Secretary shall preside.
The Secretary shall keep a true and accurate account of all proceedings of
the Board at all meetings; shall issue notices of all regular meetings, and, on
the authorization of the President, of all special meetings; shall have custody
of the minutes, and other records of the Board.
Article V -- Committees
Sec. 1
Special committees for the study and investigation of special problems and
to deal with special subjects, may be created by majority vote of the Board
which may also discontinue such special committees when the purpose of
their creation has been accomplished. The President shall appoint the
members of such special committees unless they are appointed by the vote
of the Board.
�3
Sec. 2
Committees shall meet on call of their respective chairman or of two
Sec. 3
members thereof.
In case of the absence of the chairman of any committee, or of his inability
to act, his duties shall be assumed by the next member of the committee in
order of appointment thereto.
Sec.4
A majority of any committee shall constitute a quorum for the transaction of
business under its supervisor or property referred to it.
Article VI -- Amendments
Sec. 1
These by-laws may be altered, amended, or repealed by a majority vote of
the Board at a regular meeting, provided that any such proposed changes
shall have been presented for consideration at the regular meeting prior to
the one at which action shall be taken.
Article VII -- Miscellaneous
Sec. 1
The rules of parliamentary practice comprised in Robert's Rul.es of Order
shall govern the proceedings of the Board in all cases to which they are
applicable, and in which they do not conflict with these by-laws.
Sec.2
The fiscal year of the Library shall be from the first day of May to the last
day of April, inclusive.
Sec. 3
The following courtesies and privileges are extended to directors with the
understanding that they will not be abused and with the knowledge that
corresponding obligations devolve upon the directors:
1.
Borrowing. No fines shall be charged for overdue books loaned to
a director or to members of his immediate family.
2.
Reserves. Books shall be reserved free of charge for directors.
3.
Interloan. Books may be borrowed for directors from neighboring
libraries without any fee.
4.
Purchase of books for personal use. Books may be ordered for
directors as a part of the book buyer's regular duties with the same
discount allowed to directors as is made to the Library.
1944
Rev. 3/8/67, 6/14/89, 5/11/94
�7
AUTOMATION
We are in the process of establishing a central Local Area Network within the Library that
will form the backbone of all automated systems for staff and the public. Chief among these will
be the Dynix system for catalog access, reserves, circulation and acquisitions. Another system will
be a group of CD ROM information products. The Macintosh LAN for staff use in word
processing, graphic production, booklists, newsletters, etc. will also be integral to the central Local
Area Network. There will be an electronic mail system for intralibrary communications and for
interlibrary communications. Pathways out of the building will allow staff and public to use the
INTERNET.
Cabling of the Local Area Network will be 10 base T Ethernet, level 5. We investigated
optical fiber and found that it would be up to twice as expensive and that we might not realize
benefits because it would be within this building only (fiber is particularly useful in connecting
buildings on a campus or in a school district) and because the gains in response time possible with
fiber are realized only when fiber is used exclusively throughout the system including each
connection, not merely trunk lines. An optical fiber connection must be terminated and cannot be
left open in the way that some of our lines are envisioned for future use.
Al Chavoen, cabling consultant with Indaplex, Inc., the firm we hired for consultation on a
new telephone system, has developed specifications for all cabling throughout the building,
including telephone and audiovisual as well as data. The estimated cost for Skokie Public Library,
independent of JCPL is $33,600. Expense for the cabling will come from the JCPL growth fund.
Mrs. Anthony asked for permission to solicit bids and to accept the lowest qualified bid if
within the cost estimate so that this work may proceed.
After discussion Mr. Graham made a motion, seconded by Mrs. Weiner:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE DIRECTOR'S REQUEST TO
SOLICIT BIDS AND TO ACCEPT THE LOWEST QUALIFIED
BID WITH THE PROVISION THAT THE SKOKJE PUBLIC
LIBRARY PORTION DOES NOT EXCEED $33,600.
The roll was called. Mr. Graham--yes; Mrs. Weiner--yes; Mr. Friedman--abstain;
Mrs. Schreck--yes; Mrs. Zatz--yes; Mrs. Hunter--yes. The motion passed.
�8
HVAC CONSULTANT
Professional Engineer and Certified Energy Manager Paul Gilson proposes additional
services with regard to upgrading the Library's mechanical systems at an estimated total cost of
$15,070.
Additional Proposed Services include: 1) Review repair/upgrade requests and costs
submitted by new maintenance contractor. 2) Investigate areas of nonuniform temperature in the
Library to analyze conditions and recommend modifications to provide satisfactory cooling and
ventilation. 3) Prepare project scope specifications and cost estimate for new chiller installation and
modifications required to air handling equipment 4) Prepare specifications for upgrade of the
temperature control and building management system. 5) Recommend modifications and evaluate
costs to provide continuous outdoor air intake of 20 cfm.
After discussion Mrs. Zatz made a motion seconded by Mr. Friedman:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE SERVICES COVERED IN NO. 1, 2,
AND 5 ONLy AT nns TIME IN THE AMOUNT OF $3,190.,
WITH THE BALANCE OF THE PROPOSED SERVICES TO BE
CONSIDERED AT A LATER DATE.
The roll call vote for approval was unanimous.
A short recess was called at 9:05 p.m.
BOOKMOBILE
The meeting resumed at 9: 10 p.m.
The Bookmobile's condition has been assessed by three garages.
Skokie Public Works recommends replacing the gas engine with a diesel engine,
overhauling the transmission and repainting the vehicle at an estimated cost of $23,000.
Hillerich' s Car Care in Morton Grove, recommended by Mr. Friedman, observed oil leaks
from the engine and suggested possible causes and noted that the rear left inside tire has a worn
tread. They do not have large enough service bays or lifts to repair the Bookmobile. They would
be able to do routine maintenance such as oil changes.
Delf's Garage and Service, Inc. in Waukegan has maintained three Gerstenslager
bookmobiles for the Waukegan Public Library. They recommend removing the engine and
�9
replacing it with a rebuilt engine, replacing the water pump, fuel pump, distributor cap rotor,
ignition wires, belts and hoses. They would install a new starter and ring gear and transfer the
carburetor and distributor as both are quite new. The cost estimate for the engine replacement is
$7 ,092. and approximately $1,500. more if the transmission is also rebuilt.
After discussion Mr. Friedman made a motion, seconded by Mrs. Schreck:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE RECOMNIENDATION OF THE
DIRECTOR TO HAVE DELF'S GARAGE AND SERVICE INC.
REPAIR THE BOOKlvIOBILE AS SUGGESTED FOR A COST
NOT TO EXCEED $10,000.
The roll call vote for approval was unanimous.
We will use Hillerich' s Car Care in Morton Grove for routine maintenance.
PROVIDING SUPPORT FOR JOB SEEKERS AND CAREER CHANGERS
The Board noted the copy of the article by Steve Oserman and Joan Durrance in the Spring
1994 issue of RQ.
LIBRARY CABLE NE1WORK
The Board noted the Library Cable Network May 1994 TCI Cable Guide and the list
of cable productions for 1993-94.
NORTH SUBURBAN LIBRARY SYSTEM
There was no report from Mrs. Rich due to her absence, however Mrs. Anthony
asked for the Board's input on behalf of Mrs. Rich regarding the establishment of an NSLS
Foundation.
After discussion it was the consensus of the Board that they do not support the
establishment of an NSLS Foundation because the System would be in direct competition
with member libraries for funds--that one of the primary purposes of a library system is to
provide support to member libraries, to coordinate and collect information on a variety of
topics pertinent to libraries and hold seminars so individual libraries do not have to duplicate
efforts.
�10
COMMENTS FROM TRUSTEES
Mr. Graham suggested we contact Mrs. Soler as soon as possible to let her know that
she may remain in the house for the next 6-12 months and that an agreement be prepared to
that effect when the Library obtains the title to 5241 Oakton Street.
The Board concurred.
Mr. Graham made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES NOTIFY MRS. SOLER THAT SHE MAY REMAIN
IN THE HOUSE FOR UP TO 6-12 MONTHS AND THAT AN
AGREEvlENT BE PREPARED WHEN THE LIBRARY
OBTAINS TITLE TO THE PROPERTY AT 5241 OAKTON
STREET, TO THE EFFECT THAT SHE MAY REMAIN AS A
TENANT, PAYING ALL COSTS, I.E. INSURANCE, TAXES,
UTILITIES, UPKEEP EXPENSES, ETC., WITH NO LIABILITY
ON THE LIBRARY'S PART, AND THAT THE PROPERTY
MAY NOT BE SUBLET. NINETY DAYS NOTIFICATION OF
THE LIBRARY'S INTENT OF POSSESSION WOULD BE
GIVEN.
The motion was approved unanimously.
Further discussion included the concept of a token rent such as $100. per month.
ADJOURNMENT
The meeting was adjourned at 9:35 p.m.
Nonna Zatz, Secre
/
I
�
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0dab29086424698609689c14aea757a5
PDF Text
Text
May 11, 1994
Minutes of the annual meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, May 11, 1994 immediately after the regular meeting for the purpose of
election of officers.
The Director and minutetaker were asked to leave the room for the annual meeting.
Mrs. Zatz, Secretary, took notes.
CAI ,JI TO ORDER
The meeting was called to order at 9:30 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; John J. Graham, Vice President; Norma
Zatz, Secretary; Leo Friedman; Susan Brill Schreck; and Eva Weiner.
Member absent: z.elda Rich.
Nominated President Diana Hunter, Vice President Eva Weiner, Secretary John J.
Graham.
APJOURNMENT
The meeting was adjourned at 9:37 p.m.
�
Text
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Title
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Minutes, Wednesday, May 11, 1994
Annual Meeting, Wednesday, May 11, 1994
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Zatz, Norma (Secretary)
Description
An account of the resource
Annual Meeting, Attachment: Board of Director By-Laws 1944
Date
A point or period of time associated with an event in the lifecycle of the resource
1994-05-11
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19940511.pdf
LBM19940511_Annual.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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13 p.
1 p.
1990s
Annual meeting
library board meetings