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October 12, 1994
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, October 12, 1994.
CALL ID ORDER
The meeting was called to order at 7:35 p.m. by Eva Weiner, Vice President.
Members present: Eva Weiner, Vice President; Zelda Rich, Secretary; Leo Friedman;
John Graham; Norma Zatz; and Carolyn A. Anthony, Director.
Members absent: Diana Hunter, President; Susan Brill Schreck.
Observer present: Barbara A. Kozlowski, Associate Director for Public Services.
APPROVAL OF TIIE MINUTES OF TIIE REGULAR MEETING OF SEPTEMBER 13. 1994
Mr. Friedman made a motion, seconded by Mrs. Zatz, to approve the minutes of
the regular meeting of September 13, 1994 as written, subject to additions and/or corrections.
There being no additions or corrections, the motion to approve the minutes was
unanimous and the minutes were placed on file.
APPROVAL OF TIIB MINUTES OF TIIE EXECUTIVE SESSION ?v.IEETING OF
SEPIEMBER 13, 1994
Mr. Graham made a motion, seconded by Mrs. Zatz, to approve the minutes of the
executive session meeting of September 13, 1994 as written, subject to additions and/or
corrections.
There being no additions or corrections, the motion to approve the executive session
minutes was unanimous and the minutes were placed on file.
CONSENT AGENPA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S)
GIFT
PERSONNEL
Mr. Graham made made a motion, seconded by Mrs. Zatz:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S) (1)
4. GIFT ($25. from Mr. and Mrs. Elliott Balter in memory of Grant
Roth for the purchase of Metal Casters Bible)
5. PERSONNEL
Resignation: Roberta Johnson, part-time Information Assistant,
Adult Services Department, effective September 21, 1994 ·
The motion to approve the Consent Agenda items passed unanimously.
CONSENT AGENPA ITEMS
FINANCIAL STATEMENTS
LISTS OF BILLS
Mrs. Zatz made a motion, seconded by Mr. Graham:
MOTION:
THAT THE FINANCIAL STATEMENTS FOR THE GENERAL
OPERATING FUND, RESERVE FUND FOR THE PURCHASE
OF SITES AND BUILDINGS, REPORT ON THE FINE ARTS
ACQUISmON FUND, LIBRARY NOTE FUND AND THE
YEAR-TO-DATE BUDGETARY STATUS BEACCEPrED; AND
THAT THE LISTS OF BILLS FROM THE GENERAL
OPERATING FUND AND THE RESERVE FUND FOR THE
PURCHASE OF SITES AND BUILDINGS BE APPROVED FOR
PAYMENT, SUBJECT TO AUDIT.
The roll call vote for approval of the financial statements and lists of bills was
unanimous.
DIRECTOR'S REPORT
l.ImG--Circulation was up more than 8% this month with the largest gains in the
circulation of CDs and audiocassettes. Bookmobile circulation is also up sharply because the
Bookmobile has been out on the road every day, in good mechanical repair. Reciprocal
borrowing is up to over 16% of total circulation.
PropettY Acgyisition--Closing on the property at 5241 Oakton Street was October 4 and
the balance of $149,011.14 was paid. The Village loaned us $58,964. toward the purchase, as
the balance of their commitment for a loan of $200,000. for purchase of property and
development of the parking lot We borrowed $141,036. May 6, 1993, toward the purchase of
5237 Oakton. The first loan payment was due September 30 and was paid as invoiced by the
Village.
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Literacy Class--The Library marked another first last month with the advent of literacy
class meetings in the Library. Although we have cooperated with Oakton Community College in
the Literacy Coalition for years, our role has been to supply appropriate reading materials and to
offer a tour to classes. The first class meeting in the Library consisted of fifteen tutors and
twenty students. The emphasis is on English as a second language.
Telephone--lnstallation of the new telephone system by Nortech is proceeding on
schedule and cutover Tuesday, October 11 went well. All staff received basic training in use of
the system October 6 and 7. Nortech will provide additional sessions next week to cover special
features and address any problems encountered in the opening days of use.
Interactive CD ROMS--Installation of new counters in the microcomputer room of Youth
Services was completed October 7. New computers, equipped with CD ROM drives and
speakers, have been received and will be installed shortly. The new equipment can be
demonstrated for the Board when all is in place.
Audiovisual Center--Equipment and furnishings for the new Audiovisual Center were
installed October 10 and 11. The Board can tour this area this evening after the meeting.
Lekotek Exhibit--The Library will feature an exhibit of Lekotek toys, designed for use by
children with disabilities, in late October. The exhibit will call attention to our SALS (Skokie
Accessible Library Services) program.
Llbnu:y Cable Network--The Library's cable channel 24 has experienced poor picture
quality the past month. Mrs. Anthony attended a hearing on TCI cable service at Village Hall
September 27 and spoke with TCI General Manager Sue Dean. We have finally achieved a
resolution of the technical difficulties. Ms. Dean also provided helpful information for dealing
with any problems in the future.
New Residents Coffee--Mrs. Anthony greeted newcomers to Skokie at the New
Residents Coffee at Village Hall September 29. About 100 people attended Several brought
babies along and others were young marrieds without children. Three of these young adults
mentioned that they had grown up in Skokie and were moving back. One couple with three
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school age children have relocated from Long Island. Others indicated that they had relocated
from Park Ridge, Evanston and Chicago.
Yestibule--Mrs. Hunter and Mrs. Anthony met with Bernard Babka of Hammond, Beeby
and Babka, Inc. September 16 to discuss problems with the vestibule floor. Parts of the floor
loosen regularly, causing potentially hazardous unevenness in the surface. Some small strips of
the grid have broken off entirely. Mr. Babka promptly directed a letter to the contractor.
We are waiting to here from b. Stromberg.
After discussion Mr. Graham made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE THE DIRECTOR TO SEEK ADVICE
OF COUNSEL IF THE VESTIBULE FLOOR PROBLEMS ARE
NOT RESOLVED TO THE LIBRARY'S SATISFACTION
WITHIN SIXTY (60) DAYS.
The motion for approval was unanimous.
Illinois State Library Adyismy Committee OSLACl--Mrs. Anthony spent three and onehalf days in Springfield (in two trips) this past month in meetings for the Illinois State Library
Advisory Committee and has completed her two year term as Chair of ISLAC. Other meetings
were of the Subcommittee on Library Systems and a Task Force on the Unserved. ISLAC has
approved discontinuation of the transfer provision for public libraries on the border of a system.
Specific changes in legislation and rules to provide for periodic boundary adjustments by the
State Library were approved and will be introduced in the legislature as soon as possible. The
Task Force on the Unserved will have a joint meeting with a similar group from the Public Policy
Committee of ILA to resolve differences and issue a single proposal to the Illinois library
community for consideration.
Personnel--Roberta Johnson, part-time Information Assistant, Adult Services
Department, resigned this past month to accept a full-time position at Morton Grove Public
Library.
Aillfu--The ~t audit has been received. We expect to receive the completed audit report
for the November Board meeting.
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YOICES Brochure--Mrs. Anthony distributed the "Welcome to Skokie" brochure which
provides useful information about the Village, Park Distict, Schools and the Library in English.
The brochure will also be printed in Russian and Korean. The brochure is funded by Cole Taylor
Bank, Pel-Pro Inc., NBD Skokie Bank, N.A., Rush North Shore Medical Center, Skokie
Human Relations Commission, Skokie Rotary Oub and The Prudential.
Tax Leyy--We will need to discuss our levy at the November Board meeting as the·
Village Board will set the levy in December.
HVAC PRQPOSAL
The boiler for the original building will need extensive repairs to put the unit back into
operating condition for winter.
Quotations were solicited from our HVAC maintenance company, North Town, and from
Cleaver-Brooks Boiler Service, Inc.
The Cleaver-Brooks estimate is approximately $11,500.00, the lowest estimate.
After discussion Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE THE REPAIRS TO THE BOILER, AS
NOTED IN THE CLEAVER-BROOKS ESTIMATE DATED
OCTOBER 12, 1994 AT A COST NOT TO EXCEED $11,500.
The roll call vote for approval was unanimous.
REVIEW OF LOAN POLICIES
Changes in loan policies, non-resident fees and fines have been made over the years. With
the introduction of a new automation system and forthcoming capability of patrons renewing books
over the telephone, some circulation policies need to be re-addressed.
In the past, there were two types of borrowers card applications - juvenile and adult.
Although our circulation policy still states we issue juvenile and adult borrowers cards we now
have only one application card for everyone. Persons under age 16 are required to have a parent's
signature on the application card, but we no longer identify "juvenile" or "adult", and it is
recommended that we eliminate the designation of a "juvenile card."
The Board concurred.
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Present policy sets no limit on the number of library materials that may be borrowed. Most
people are considerate in taldng out only as many materials as they feel they can use in a loan
period. Occasionally, however, a patron will check out over 100 books.
It is recommended that the policy be changed to include a statement that the Library
reserves the right to limit the number of materials checked out to one person and that no more than
ten books in the same Dewey classification may be checked out without pennission of a librarian.
After discussion Mr. Graham made a motion seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE ADDmON OF THE FOLLOWING
STATEMENTTOTHESKOKIEPUBLICLIBRARY
CIRCULATION POLICY:
"The Library reserves the right to limit the number of materials
checked out to one person."
The motion was unanimously approved
Mr. Graham made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE ADDmON OF THE FOLLOWING
STATEMENT TO THE SKOKIE PUBLIC LIBRARY
CIRCULATION POLICY:
"The Library will limit the number of books in the same Dewey
classification (consisting of three digits and the first number after the
decimal) to no more than ten (10) to be checked out by one person
without pennission of a librarian in the department"
The motion was unanimously approved
Also approved unanimously - single renewal, to be implemented at time of introduction of
telephone renewals.
REVIEW OF POLICY RE EATING, DRINKING, SMOKING
Mrs. Anthony reported that we continue to have problems with patrons eating in the
Library.
After lengthy discussion the Board concurred they were not in favor of allowing the
public to consume food or beverages in the Library. Establishing a public area in the Library
for this purpose is not feasible. Therefore, the policy will remain unchanged - there will be
no eating, drinking or smoking in the Library.
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FEE CARD FOR BUSINESSES
From time to time a question comes up regarding the sale of a Skokie Public Library
borrower's card to a business outside Skokie. Recently a company representative inquired
whether a corporate card could be purchased and used by designated individuals.
After discussion it was recommended that a corporate card be made available to
businesses outside of Skokie for an annual fee for one to three designated employees, with
an additional charge for each additional member.
Mrs. Zatz made a motion, seconded by Mr. Friedman:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE REC01\1MENDATION OF THE
DIRECTOR AND INSTITUTE THE SALE OF A CORPORATE
CARD FOR BUSINESSES OUTSIDE OF SKOKIE FOR AN
ANNUAL FEE OF $500. FOR ONE TO THREE DESIGNATED
EMPLOYEE USERS, WITH AN ADDffiONAL CHARGE OF
$200. FOR EACH ADDffiONAL DESIGNATED EMPLOYEE
USER.
The roll call vote for approval was unanimous.
AUTOMATION
Mrs. Anthony reported that the new Dynix system will be in place for a demonstration to
the Board at the November 9 meeting. This new automation system will enable staff and
public to access the catalog, Internet, CD Roms, Local Area Network and a number of other
reference tools. Dial in access will be available after the system is stable.
We will have several terminals designated solely for users to look up titles.
LIBRARY CABLE NE1WORK
The Board noted the Library Cable Network October 1994 TCI Cable Guide.
NORTH SUBURBAN LIBRARY SYSTEM
Mrs. Rich reported there was no meeting of the NSLS Board of Directors.
COMMENTS FROM TRUSTEES
Mr. Graham complimented staff members once again for their patience with users.
He is often in the Library and has observed staff dealing with the public.
Mrs. Zatz distributed information she received at the Trustee Workshop October 1.
The Board discussed the section ''Factors in Evaluating Library Directors."
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Mrs. Zatz noted that most libraries do not evaluate the Director in conjunction with
salary increase consideration.
After discussion the Board concurred new evaluation procedures should be developed
and discussed by the Board. A Committee on Evaluation was formed to begin this process.
Mrs. Zatz, Mr. Graham, and Mrs. Anthony will meet to draft new guidelines for evaluating
the Director and report to the Board. The Committee on Evaluation should be an agenda item
each month until the Board approves the revised evaluation process.
It was suggested that a staff survey also be developed for the Board to assess staff
attitudes toward their work and the Library.
ADJOURNMENT
The meeting adjourned at 9: 14 p.m.
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Title
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Minutes, Wednesday, October 12, 1994
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Rich, Zelda (Secretary)
Date
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1994-10-12
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19941012.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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8 p.
1990s
library board meetings