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Text
August 14, 1996
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room Wednesday, August 14, 1996.
CALL TO ORDER
The meeting was called to order at 7:36 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Eva Weiner, Vice President; Zelda Rich,
Secretary; Leo Friedman; and John Graham.
Susan Greer arrived at 7:40 p.m. and Marcy Goodman arrived at 7:41 p.m.
Associate Director for Public Services Barbara A. Kozlowski presided on behalf of
Director Carolyn A. Anthony vacationing in Europe.
Observer present: Kathy Routliffe, reporter Skokie Review.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF illLY 10, 1996
Mr. Graham made a motion, seconded by Mr. Friedman, to approve the minutes of the
regular meeting of July 10, 1996, subject to additions and/or corrections.
There being no additions or corrections, the motion to approve the minutes as written was
approved, Mrs. Rich abstaining. The minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Mr. Graham made a motion, seconded by Mr. Friedman:
MOTION:
THAT THE FINANCIAL STATEMENTS FOR THE GENERAL
OPERATING FUND, RESERVE FUND FOR THE PURCHASE
OF SITES AND BUILDINGS, REPORT ON THE FINE ARTS
ACQUISITION FUND, AND THE LIBRARY NOTE FUND BE
ACCEPTED; AND THAT THE LIST OF BILLS FROM THE
GENERAL OPERATING FUND BE APPROVED FOR
PAYMENT, SUBJECT TO AUDIT.
�2
After discussion the roll call vote for approval of the financial statements and the list of
bills was unanimous.
YEAR-TO-DATE BUDGETARY STATUS (Not on Consent Agenda)
The Board reviewed the Year-to-Date Budgetary Status statement.
CONSENT AGENDA ITEMS
CIRCULATION REPORT
LIBRARY USE STATISTICS
PROGRAM STATISTICS FIRST QUARTER FY 1996-97
REPORT(S) FROM DEPARTMENT HEAD(S) (1)
CORRESPONDENCE (2)
GIFTS
PERSONNEL
Mr. Graham made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING CONSENT
AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. PROGRAM STATISTICS FIRST QUARTER FY 1996-97
4. REPORT(S) FROM DEPARTMENT HEAD(S) (1)
5. CORRESPONDENCE (2)
Letter from Mr. and Mrs. E. Dino; and note from Hal
Dickens
6. GIFTS
$35. from Anthony and Barbara Bennis in memory of
Richard Meyer for the purchase of books in the area
of charitable work with the underprivileged
$10. from Selena and Bud Pestine in honor of the 50th
wedding anniversary of Mr. and Mrs. Howard
Burak for the purchase of a book on Israel
7. PERSONNEL
Appointments: Domarina Oshana, part-time Clerk,
Circulation Services Department, effective August 5, 1996;
and David P. Runge, Head, Maintenance Department,
effective September 3, 1996
Resignation: David Whittingham, part-time
Bookmobile/Clerical Assistant, Public Services, effective
September 6, 1996
�3
Mrs. Weiner complimented the Adult Services Department report for July, stating the
format makes it very interesting. She thought it was excellent.
After discussion all consent agenda items were unanimously approved and placed on file.
DISCUSSION OF CONFERENCE ATTENDANCE POLICY
Mrs. Hunter distributed the memorandum Mrs. Weiner prepared regarding trustee
conference attendance and reimbursement of expenses. In it Mrs. Weiner stressed an important
reason for trustees to attend conferences is to become more knowledgeable about the issues
facing their own library. By sharing the successes, challenges and failures of other libraries,
trustees would be better equipped to evaluate the working of their home library. She also stated
that trustees should attend sessions which broaden their prior knowledge or try to get acquainted
with areas not familiar to them. Functions considered educational should be included as
reimbursable conference expenses.
Mrs. Hunter thanked Mrs. Weiner for her proposal and noted that the trustee conference
attendance policy was last revised five and one half years ago. Mrs. Hunter read aloud the
current trustee conference attendance policy adopted at the January 9, 1991 regular Board
meeting.
During discussion Mrs. Hunter pointed out that trustee meetings at national conferences
are almost always focused for Friday, Saturday and Sunday and there would be no reason for a
trustee to stay beyond four days. Local conferences would not necessitate any hotel
accommodations.
After lengthy discussion it was the consensus of the Board that trustees who attend
conferences share information with Board members not attending; that a limit be set on the
number of conferences each trustee attends; that a per diem rate for meals and local
transportation be set; and a reasonable and appropriate hotel per diem be calculated for each
conference, due to regional cost differences. It was noted that individual constraints and cost
saving measures are incumbent upon all trustees.
Mrs. Hunter asked that each issue be handled separately.
�4
Mr. Graham suggested limiting trustee attendance to one national and one regional
conference.
Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE TRUSTEE CONFERENCE
ATTENDANCE TO ONLY TWO CONFERENCES EACH
YEAR - ONE NATIONAL AND ONE REGIONAL.
Kathy Routliffe left the Board Room at 8:20 p.m.
After further discussion it was agreed that the policy need not be so specific as to
denote national and/or regional conferences. "Two" conferences would suffice.
With the approval of Mr. Graham and Mrs. Rich the motion was amended to read:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE TRUSTEE ATTENDANCE TO TWO
REIMBURSED LIBRARY CONFERENCES EACH YEAR.
The roll call vote for approval was unanimous.
Miscellaneous conference expenses outside of hotel charges were discussed.
Mr. Graham made a motion, seconded by Mrs. Goodman:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE MISCELLANEOUS EXPENSES
INCLUDING MEALS AND LOCAL TRANSPORTATION BE
LIMITED TO $75. PER DAY.
The roll call vote for approval was unanimous.
Mrs. Hunter noted that, in addition, the Library would still prepay conference registration
fees and provide a per diem hotel allowance.
It was suggested that trustees meet early each fiscal year to discuss the schedule of library
conferences, generally published for an entire year, to determine which conferences s/he plans to
attend.
�5
After discussion regarding setting a limit on the number of days the Library would
provide reimbursement for national conference attendance Mr. Graham made a motion, seconded
by Mr. Friedman:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE ATTENDANCE AT NATIONAL
CONFERENCES BE LIMITED TO FOUR (4) DAYS.
The roll was called. Mrs. Weiner--abstain; Mr. Graham--yes; Mr. Friedman--yes;
Mrs. Greer--yes; Mrs. Goodman--yes; Mrs. Rich--no; Mrs. Hunter--yes. The motion passed.
Mrs. Weiner asked since she would likely not spend the entire $7 5. per diem
transportation/meals allowance on transportation and meals, could it be applied toward a fifth
day's stay? Mrs. Hunter said that trustees could certainly stay at any conference beyond the
policy being set this evening at their own expense, that Mrs. Weiner's point is well taken. The
Board concurred that if this be the case the per diem allowance could be applied toward a fifth
day. Each situation would need individual consideration.
Mrs. Hunter said Director Anthony had asked for clarification as to whether limousine
expenditures are to be considered a reimbursable transportation expense.
After discussion the Board concurred that limousine expenditures are inappropriate and
should not be reimbursed.
Mrs. Hunter thanked the Board for their prudent and conscientious thought in setting this
up-to-date policy for trustee conference attendance.
PROPOSAL FOR YOUTH SERVICES AV SHELVING
The Board reviewed information presented by Mrs. Kozlowski and Ginny Boggs, A/V
Materials Specialist, for the purchase of audiovisual shelving to alleviate the current space
crunch for AV materials in Youth Services.
�6
After discussion Mrs. Greer made a motion seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE PURCHASE OF AV SHELVINO
FOR YOUTH SERVICES AS PROPOSED, IN THE AMOUNT
OF $13,884.91.
The roll call vote for approval was unanimous.
LIBRARY CABLE NETWORK
The Board noted the August 1996 Library Cable Network Cable Guide.
NORTH SUBURBAN LIBRARY SYSTEM
Mrs. Rich reported that on Monday, July 22, the NSLS Board of Directors approved a
Memorandum of Understanding with the Chicago Tribune. This is an experimental program for
one year linking the NorthStarNet to the Chicago Tribune and the Tribune to the NorthStarNet.
They will contribute $10,000 for equipment and other support for NorthStarNet and will share
technical expertise with NSLS staff and member libraries. NSLS will promise not to enter into a
similar relationship with any other newspaper or newspaper-like organization for one year.
COMMENTS FROM TRUSTEES
Mrs. Hunter said tax bills this year are due September 11; asked what impact the new
minimum wage will have on the Library budget; and reported that Mrs. Weiner will be in charge
of the methodology for the Director's performance review.
Mr. Friedman suggested we look into renting computers instead of buying them due to
"planned obsolescence" noted in the article "Can't stop buying 'em Keeping up with the
I
Gateses"; asked why his group is never listed on the calendar, nor is the room open for the
meeting - that he needs to get a custodian to open the room; when will the bookcase be moved
from in front of the watercourt sculpture (Swans); and reported we will soon have citizenship
classes in the Skokie Public Library.
�7
Mr. Graham reminded Mr. Friedman that these are issues that should be taken up with the
Administration, not the Board.
Mr. Graham said upon Mrs. Anthony's return he, John Wozniak, Mrs. Weiner and
Mrs. Anthony will take Mary Radmacher, former Skokie Public Library Chief Librarian,
on an art gallery tour to purchase a piece or art work with the funds collected for that purpose.
ADJOURNMENT
The meeting was adjourned at 9:01 p.m.
~'t?
---~=-e_ij...
Rich, Secretary
�
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Title
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Minutes, Wednesday, August 14, 1996
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Rich, Zelda (Secretary)
Date
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1996-08-14
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19960814.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
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7 p.
1990s
library board meetings