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September 11, 1996
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room Wednesday, September 11, 1996.
CALL TO ORPER
The meeting was called to order at 7:36 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Eva Weiner, Vice President; Zelda Rich,
Secretary; Leo Friedman; Susan Greer; and Carolyn A. Anthony, Director.
Marcy Goodman arrived at 7 :44 p.m.
Member absent: John Graham.
Also present, Associate Director for Public Services Barbara A. Kozlowski.
PRESENTATION BY LEO FRIEDMAN, SKOKIE CREATIVE WRITERS
Mr. Friedman presented three copies of the Skokie Creative Writers Association's most
recent publication, Words, Time and Meaning, to the Library. He noted that this is the
Association's thirteenth book.
Mrs. Hunter thanked Mr. Friedman on behalf of the Board.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF AUGUST 14, 1996
Mrs. Greer made a motion, seconded by Mrs. Rich, to approve the minutes of the regular
meeting of August 14, 1996, subject to additions and/or corrections.
Mrs. Weiner called for a correction to the third paragraph on page 5. The first sentence
should read: "Mrs. Weiner asked, since she would not utilize any of the allotted $7 5. per diem
for transportation and meals, could this be applied toward a fifth night's hotel room?"
There being no further additions or corrections, the motion to approve the minutes as
corrected was unanimously approved. The minutes were placed on file.
�2
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Mrs. Rich made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE FINANCIAL STATEMENTS FOR THE GENERAL
OPERATING FUND, RESERVE FUND FOR THE PURCHASE
OF SITES AND BUILDINGS, REPORT ON THE FINE ARTS
ACQUISITION FUND, THE LIBRARY NOTE FUND AND THE
YEAR-TO-DATE BUDGETARY STATUS BE ACCEPTED,
AND THAT THE LIST OF BILLS FROM THE GENERAL
OPERATING FUND BE APPROVED FOR PAYMENT,
SUBJECT TO AUDIT.
The roll call vote for approval of the financial statements and the list of bills was
unanimous.
AUDIT - PANDOLFI, TOPOLSKI, WEISS & CO .. LTD.
The Board reviewed the following audit information prepared by Pandolfi, Topolski,
Weiss and Co., Ltd., CPAs: Annual Financial Report for the Year Ended April 30, 1996; the
Skokie Public Library Services and Construction Act Title I Grants Project I-96-0295-103
Financial Statements, June 30, 1996; the Skokie Public Library Single Audit Report, April 30,
1996; and the Management Letter for the Year Ended April 30, 1996.
After discussion of the recommendations noted in the management letter
Mrs. Rich made a motion, seconded by Mr. Friedman, to accept all four parts of the Audit.
The roll call vote for approval was unanimous.
CONSENT AGENDA ITEMS
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S) (1)
GIFT
PERSONNEL
Mrs. Greer made a motion, seconded by Mr. Friedman:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING CONSENT
AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S) (1)
4. GIFT
$20. from Sander Rodkin, Rodkin & Associates, Inc. in
thanks for service provided
5. PERSONNEL
Promotion: Fazila Vaid, part-time Page II, to part-time
Circulation Clerk, Circulation Services Department,
effective September 16, 1996
Resignation: Laurie Popiel, part-time Circulation Clerk,
Circulation Services Department, effective September 16,
1996; Lewis Hagedorn, part-time Computer Assistant
Youth Services Department, effective August 23, 1996
After discussion all consent agenda items were unanimously approved and placed on file.
DIRECTOR'S REPORT
~--Circulation
in August was down slightly from the previous year, primarily in
Youth Services. Since the gate count was up by nearly seven percent, it is assumed that people
were using materials, services or equipment in the Library though they were not checking out as
many items.
Pay for Performance Study--We have entered into an agreement with the Executive
Service Corps for consulting services to conduct a study of the feasibility of a pay-forperformance system for the Skokie Public Library. "Pay-for-performance" is a term for a
compensation system in which annual pay increases may vary from one staff member to another,
depending on performance. The study will be conducted by a staff task force over a four month
period. This is an open-ended process which will generate a report, to be reviewed by managers
within the Library and by the Board.
�4
Plumbing Leak--A plumbing leak developed in a hot water pipe in the first floor
women's washroom this past month and part of the washroom wall had to be disassembled to
gain access to the broken pipe. Both the problem vertical pipe and an adjoining horizontal pipe
have been replaced with copper.
Computer V andalism--This past month, the Library experienced difficulty with a patron
using computers in the Library in inappropriate ways, gaining access to command levels,
changing file names and other such activities. Passwords have been changed and the patron's
library privileges have been suspended. All public computers have a warning notice posted that
tampering with Library equipment is vandalism.
New Head Custodian--David Runge joined the staff as Head of the Maintenance
Department September 3. Richard Simon did an excellent job as acting department head during
the seven weeks Leo Ramirez was off before his retirement became effective September 3. In
recognition of his service above and beyond during this period and also last winter when Leo was
out for twelve weeks with foot surgery, he will receive a bonus.
Library Cable Network--Library Cable Network will air "Crossroads Cafe", a series of
twenty-six videotapes produced by a consortium of states including Illinois, targeted to the
English as a Second Language audience. The Series will be aired by PBS throughout the State
except for the Chicagoland area. The first show date is expected to be in November.
LCN has begun to maintain a log of viewer comments. In the past month, they received
calls from seven Skokie viewers with praise for the Irving Cutler show, the bagpipe show and
show variety; requests for the guide, larger printing of dates in the guide and information on the
arthritis show. The feedback on shows will be useful in future program planning.
�5
Minimum Wage--Some Board members had questions about the potential impact on the
Library of the phased-in increases in the minimum wage as passed by Congress. The Library
will not be directly affected by these changes as even page trainees currently earn $5.27 per hour,
a higher hourly wage than the $5.15 approved as the new minimum.
YOUTH SERVICES AUDIO-SHELVING
The Board reviewed the revised purchase recommendation for Youth Services
Department audiovisual shelving, which was previously approved by the Board at the August 14
regular meeting.
Mrs. Anthony explained that there was a misunderstanding about the capacity of some of
the units - that more units are needed to get the number of storage drawers required. Therefore,
the total cost of the purchase would be $15,360.07, not $13,884.91 as approved by the Board last
month.
After discussion, with the approval of the movers, Mrs. Greer made a motion to amend
the August motion, seconded by Mr. Friedman as follows:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE PURCHASE OF AV SHELYING
FOR YOUTH SERVICES AS PROPOSED, IN THE AMOUNT
OF $15,360.07 TO REFLECT THE ERROR IN
SPECIFICATIONS, THEREBY AMENDING THE AUGUST 14
MOTION.
The roll call vote for approval was unanimous.
HVAC REPAIRS AND IMPROVEMENTS
Consulting Engineer Paul Gilson recommends the following HYAC repairs for
completion by North Town Mechanical Services - replacement of: the outdoor air dampers for
the S3 fan in the original building - they are worn and ineffective - cost $3,357; condensate pump
in the basement of the original building, which is corroded and does not function reliably - cost
�6
$1,917; and the installation of a C02 sensing and recording device to measure the level of carbon
dioxide in the air - cost $1,478. Total Cost $6,752.
After discussion Mrs. Greer made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE THREE HVAC REPAIRS AS
RECOMMENDED FOR A TOTAL COST OF $6,752.
The roll call vote for approval was unanimous.
AUTOMATION
The Board reviewed information regarding the JCPL audit and the Ameritech Library
Services Network consultants two day visit with JCPL member library staff in late August.
LIBRARY CABLE NETWORK
The Board noted the August 1996 Library Cable Network Cable Guide.
NORTH SUBURBAN LIBRARY SYSTEM
Mrs. Rich reported there is no meeting scheduled during August of the NSLS Board of
Directors.
She reported on the progress of the NSLS NorthStarNet I Chicago Tribune project, noting
that there are Tribune computer experts available to project participants.
She is also now a committee of one to the NorthStarNet Committee in addition to being
Secretary of the Management Affairs Committee.
COMMENTS FROM TRUSTEES
Mrs. Hunter reported on the progress of her endeavor to have a kiosk placed in the Old
Orchard Shopping Center. In attendance at a meeting in the Skokie Public Library on the matter
August 23, 1996 were Bob Koys and Chacko Sleeba from, Urban Properties Company Old
Orchard Center; NSLS representatives, Director Sarah Long, Judith Ream and Dawn Tortorella;
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and Skokie Public Library LAN Administrator Gail Shaw, Mrs. Anthony and Mrs. Hunter. It
was a very productive and encouraging meeting.
Mrs. Hunter said this progressive prototype shows much promise and should prove to be
an exciting partnership. A computer operated by a customer service representative will initially
be placed in the food court area and will combine homepages for Old Orchard and member stores
with SkokieNet and NorthStarNet. A kiosk for direct use by the public should be ready by
Spring, 1997. The possibilities of this undertaking are far reaching and very encouraging.
ADJOURNMENT
The meeting was adjourned at 8:30 p.m.
EXECUTIVE SESSION
A motion was made by Mr. Friedman, seconded by Mrs. Goodman to go into executive
session for the purpose of evaluating the performance of the Director.
�
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b14ce66b74de305085a45b48464de53b
PDF Text
Text
September 11, 1996
Minutes of the executive session of the meeting of the Board of Trustees of the
Skokie Public Library held in the Skokie Public Library Board Room Wednesday,
September 11, 1996.
CALL TO ORDER
The meeting was called to order at 8:35 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Eva Weiner, Vice President; Zelda Rich,
Secretary; Leo Friedman, Marcy Goodman, Susan Schreck Greer and Carolyn A. Anthony,
Director.
Member absent: John Graham.
Mrs. Weiner read the evaluation response she prepared. The Board agreed to place it on
file with the execitive session minutes.
A motion was made by Mr. Friedman, seconded by Mrs. Goodman to return to open
session.
ADJOURNMENT
The meeting was adjourned at 8:50 p.m.
..
Q,~
~Secretary
�Evaluation Response
September 96
Leadership and Planning
Sets goals and objectives with Board and staff input.
The director is a delegator, who is at the same time involved in all aspects of
the library. She herself continues to be involved with the ever changing
technology.
She manages to balance the changing technological advances with the current
and still expanding print collection by working with staff knowledgable in a
specific field, sharing their knowledge with her own. She is fully cognoscente
that all is in flux and has to be revaluated. Staff is encouraged to avail
themselves of training, whenever possible. To feel comfortable in their role as
librarians,which then enables staff to give courteous and efficient customer
service.
Only by encouraging cooperation and working together among staff can these
goals be accomplished.
The role and involvement of the board is hard to assess as a board member.
It is the function of the director to share issues and concerns with the board.It
is the obligation of each individual board member to gain understanding of the
ever changing role of the library.
The director is outstanding in her involvement in the community. She is an
excellent advocate for the library. By sharing with diverse groups,she also
encourages them to more discuss their needs and concerns.
She manages the budget efficiently. She prepares it in consultation with the
financial staff and presents it to the board. We the members of the board
should at all times bring our questions. and. concerns.
The director attempts to provide a well maintained building and grounds.
The input of all board staff and patrons can only be helpful.
�
Text
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Dublin Core
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Title
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Minutes, Wednesday, September 11, 1996
Executive Session, Wednesday, September 11, 1996
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Rich, Zelda (Secretary)
Description
An account of the resource
Executive Session, Attachment: Director's Report
Date
A point or period of time associated with an event in the lifecycle of the resource
1996-09-11
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19960911.pdf
LBM19960911_Executive.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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7 p.
2 p.
1990s
Executive session
library board meetings