https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/cfe616ff59f866664aa780b02e210d37.pdf?Expires=1792627200&Signature=ZTibV2MZxCVUw57Y6vT6xRt05klIhKvubZLY7WJB0XmuJMu%7EWm1DU-sL%7Eh1gw%7EStJjWHVG4moGCzK1apkMfcM0ztEQuF3FkZChvDHsJSYXS23kvudvB3pCOXz9qq%7E0EXuw-uMqP7CNeT5SplYYpg4K7AZoMggQ4atI6LeEVzmrq9VPEDLjfNuRL8NP25MK5ltZKgJAzx-yZBOaJ1F1VcqgnZu0vUC1iD8Ucm6UF5PSbNJZtTbSeupuoXWWsTltqLLoOd-2t0IH0s188RgZM6SX-haR22LCQogFRqVzUsXT6RdfzVL2xsIsRY1rbNW8ysBUPnHUIWfKJUa1sgjgl1ZQ__&Key-Pair-Id=K6UGZS9ZTDSZM 91f3a6e3ac339d05e5f4774b2f53f888 PDF Text Text June 8 , 1983 ' Minutes of the regular meeting o f the Board of Trustees of the { Skokie Public Library held Wednesday , June 8 , 1 983. CALL TO ORDER The meeting was called t o order at 7:35 p . m. b y Diana Hunter , Pr es ident. Members present : Diana Hunter , President; Shirley Merritt, Secretary; Dr. Herman Bloch; Walter Flintrup ; Eva He ine r; Norma Zatz; and Mary Radmacher , Chie f Librarian . Ylember absent: Dr. John Wozniak , Vice President . Miss Radmacher announced that Dr. Wo z niak was in St. Francis Hospital and she sen t fl owers to him this afternoon. It was a l so announ c ed that Shirley Merritt would be arriving a little late for the meeting. APPROVAL OF THE MINUTES OF THE MEETING OF MAY 11, 1 983 On Page 4 , under the second motion , "Each of the four Directors shall make . . . " shoul d read " Each of the four JCPL libraries s h a ll make ... " FINANCIAL STATEMENTS & BILLS Mrs. Zatz made the following motion , seconded by Mr . F lintrup : MOTION : The rol l was called: That the finan c ial s tatements for t h e General Operating Fund , th e ~eserve Fund for the Purchase of Sites a nd Buildings , the Year t o Dat e Allocati ons a nd Expend itures for the Reserve Fund and th e Report on th e F i ne Arts Acquisition Fund be accepted, and that the lists of bills in the amounts of $34 , 046. 6 0 and $8,831.68 , be approved for payment, subject t o audit. Mr . Fl i ntrup, yes ; Dr. Bloch , yes ; Norma Zatz , yes ; Eva Weiner, yes; Shirley Merritt n ot present as ye t . The motio n passed unanimously. �-2- CIRCULATION REPORTS Mrs. Zatz noted that the bookmobile circulation was up and there was a jump in use by the Blind and Physically Handicapped and asked Miss Radmacher why. Miss Radmacher explained that there are more materials available to those patrons and also that there are more aging patrons in the community. Mrs. Zatz noted an increase in the circulation of framed art prints since they were hung on the walls. Mrs. Merritt entered the meeting. Mr. Flintrup made a motion, seconded by Dr. Bloch, that the Circulation Reports be placed on file. The motion passed unanimously. ANNUAL REPORTS Mrs. Hunter asked the board members to peruse the annual reports at home. They will be discussed at the next board meeting. Miss Radmacher stated that the annual financial reports are arranged in a format thatthe Village recommends and it is _the same format in which the auditors report will appear. Regarding the annual financial statements for the Reserve Fund for the Purchase of Sites and Buildings, Mr. Flintrup questioned the format. Miss Radmacher explained this is the accountant's accepted format for it. We did not take in any money in the course of the year except interest earned on investments and the Chubb insurance check to off set the cost of the column claddi_ng. Mrs. Hunter added that it is a procedural 1;hing. Mr. Flintrup would like to know how much we actually spent on the sidewalk. �-3- LIBRARY USE STATISTICS Mrs. Hunter stated that attendance at the musical programs is phenomenal. Shirley Merritt asked Miss Radmacher what a full house was in the auditorium. Miss Radmacher said it is 211. Mrs. Hunter thanked Mrs. Zatz and Mrs. Merritt for attending the reception to honor Song Su-nam. Mrs. Zatz said that the computer statistics (E3) were interestingly done. She noted that no college students use it but more females than males use the microcomputer. Mrs. Weiner said that most colleges have computers available for student use. CORRESPONDENCE Mrs. Hunter reported that she wrote to both Senator Alan Dixon and "How to Buy Fresh Vegetables," Senator Edward Kennedy requesting the pamphlet, because in trying to order it through the Library it was reported out of print. Mrs. Hunter said she received 25 copies of the pamphlet from ·senator O.ixon and hundreds of the pamphlet from Senator Kennedy. She said we can give them out at the Farmers' ·Market during July and August on the same days the Library has puppet shows. Mrs. Zatz asked Miss Radmacher to thank Mrs. Hamilton for her letter to the Board. It was greatly appreciated. Mrs. Hunter conunented that as yet she has heard nothing from Shelley Duvall regarding the letter she sent to her. PERSONNEL Miss Radmacher reported on the resignation of Evelyn Hurst, a very valuable long standing part-time employee. Both she and her husband are retiring and will be moving to the State of Washington. She will be missed. Because Soong Yi has made some reassignments and because of the OCLC terminals, we will not need to replace Mrs. Hurst at the moment. �-4- AUTOMATION PROJECT Dr. Bloch reported on his visit to Northwestern University Library. Dr. Bloch said that he was very impressed with what he saw. They have an automation system which centralizes the cataloging of the four libraries which they have scattered about campus. They have worked out a system of instructions and signs in the computer which are very simple which.even freshmen can use without fear of the computer--the system is widely used. Dr. Bloch suggested that when we have the new revision of the RFP we should send it to Northwestern University to see how they feel their system would fulfill our requirements. They .are committed. The computer is very handy (Evanston) in that it is close for training our employees. Northwestern is also willing to pretrci:i.nJCPL employees on their equipment before our system goes into operation. Dr. Bloch said the disadvantage of this system is that it has been used only in university libraries. same~ Needs may not be exactly the but they did provide useful information in scanning and their record of performance for on time is 99.5 plus percent. Dr. Bloch also stated the university has committed its resources to this venture. Mrs. Weiner was also impressed by Northwestern's system. was different from DataPhase. She said it She said an advantage was that the big computer has been reduced in size so much. Miss Rac;lmacher reported that she attended a meeting at Northwestern with Sue Whetstone, Joan Stewart, Head Librarians of Deerfield and Morton Grove Public Libraries; and Jack Hicks, Head of Adult Services at the Deerfield Public Library yesterday. She said that the system has not been programmed for cross references, yet, only subject headings, authors and titles. NOTIS will have an exhibit in Los hotels, ~ngeles during ALA at one of the �-5- Mrs . Hunter then read the following part of a report on Montgomery Cou nty in Maryland and asked it be added to the minutes : "We are in favor of the capital expendi t ure of $ 4 5 , 000 , p r ovid ed in the FY 83 budget , for port abl e data entry terminal s as a temporary i mprov e me n t to t h e comp uterized circulati o n system. That system was i nstalled to p r o vide better service tofue p u b l ic as well as to t h e library staff , but it f ai l s to operate proper ly too much of the time. When t h e system is down , books have to be checked out in handwriting , causing de l ays to bor rowers , and loan records must be entered by hand on termi nals l ater , causing much extra work for the staff . The c omp u ter system has t ur n ed out to be the sorest point wi th library users when i t fails , u nder pressure , at peak bor rowing times . We h ope that you will permit the earliest purchase of the new terminals as an emergency measure to reduce the circul ation downtime to a minimum . You have doubtless read (in the Montgomery Jou rnal of March 18 , 1982) how c l ose the compu ter system came to destr u c t ion of its records t hrou gh t h e contractor ' s p r o g rammi ng a destru ction d ate into the system. W k now e now t hat the system is both i n put and o u tput limited , with a comp uter and its memories which are too small , that the s o ftware packages cannot a ll be used together , but must be u sed in certain prioriti es , and that t h e soft ware is so s l ow and so overlaid with patches that efforts at correction adversely affect daily operations . Since SCI , the contractor , has never met the specifications and is now bankrupt, we recommend that the county speed up legal processes to resolve matters so that library staff or another contractor can be employed to make the system work properl y ." Mrs . Hun ter fee l s t h is is a n import a n t art icl e . All t h e fears of going wi t h a s ma l l company that is under capitalized and falls apart are shown here . Dr . Bloch made a proposal in order to expedite al l the steps that have to be gone through we should select contractors to carry out the subsequent steps . He thinks we to fo l low this thin~ shou l d l ook for the manager right now and hire a person through. Otherwi se , littl e wi l l be done month by month . Mrs . Hunter thi nks this is a good idea and a meeting of JCPL tr u stees , representatives and librarians is in order b u t a decision to get a manager is not only up to the Skokie Public Library Board . Thus , no motion was made . �- 6- Mrs . Hunter will make a suggestion for the agenda when the presidents and librarians meet as to the progress of JCPL and getting a manager, Mr . Flintrup asked Miss Radmacher why we need a manager if we already have Joe Matthews . Miss Radmacher explained that Joe Matthews He provides guidelines writes the specif ication s and helps evaluate the bids. for the four libraries' evaluation teams; he also does the negotiating with Mrs. Mr . Flintrup then commented that we were back to square one . the vendor. Zatz said to Mr. Flintrup that we have to reevaluate. Dr . Bloch said that we are going through the same motions, but they will be done more quickly . The question arose at what point should this person (manager) be hired to partici pate in the selection process. Mrs. Merritt asked if the manage r would be a library person with computer experience. Miss Radmacher answered in the affirmative and added that the manager must have some background in technical services and business management. to be very difficult to come by. Mrs. Hun ter said that this person i s going Dr. Bloch said that with so many contractors the burden shouldn ' t be on Miss Radmacher but on the nanager. Mrs . Weiner said that the manager should take the heat and be the unifying force. Miss Radmacher said the manager would be AN OIJ ~g would have the time and e xperti se to settle problems. going employee. He/she For example , the manager would work with the technical ser vicesdepartment head in establishing authority fi l es and c riteria for data entry . At present th ere are differences of opinion . Miss Radmacher said the earlier we get the manager the earlier the problems would be settled . Mrs. Weiner then asked about pay for the manager . Who would take a job '2. six months before the system would be operational, -...1 \vho would q uit a job they already have1 ti e • 11 :c l 11 re �- 7BUILDING Stage Floor Mrs. Hunter reported that only one bid for the wood f l oori ng was received - that one from Feurich Construction . get the materials in time to etart ii' this month . Mrs . Merritt asked if he can autail: complete it before the 26th of Miss Radruacher reported we hope so, but the Board must accept the bid before the contractor wil l order the material. size had handicapped any programs . Dr. Bloch asked if the stage Mrs. Hunter said the size is adequate and we don ' t need to consider enlarging the floor . Dr. Bloch made the following motion, seconded by Mrs . Merritt. MOTION : That .the Skokie Publ ic Library Board of Trustees accepts the bid from Peter Feurich, Feurich Construction Company , in the amount of $ll , 250 to install a wooden stage floor in the Auditorium . The roll was called : Mr . Flintrup, yes; Dr. Bloch, yes; Mrs. Zatz, yes; Mrs . Weiner , yes; and Shirley Merritt , yes. The motion passed unanimously . Lighting Miss Radmacher reported that Jack Brod of Brod Electric and Mr . Koga of Dimatronics met this morning but could not get back to us with a cost figure before tonight . We will have a cost of electrical work necessary to repl ace the stage lighting equipment by next meeting. REPORT ON NORTH SUBURBAN LIBRARY SYSTEM Mrs. Weiner said there are all kinds of trouble with SAVS . said she w z s bl JS s 13 a 1 She ft D voted against the proposal on videocassettes becau se it would not fulfill the things that we wou l d like it to fulfil l. Mrs. W einer then read 1 ' Policy 3 " to the members of the Board : "The NSLS-CCCS Database is the official and principal database for the North Suburban Library System in its interlibrary loan and cooperative resource sharing activity ; therefore , the NSLS has a financial responsibility for the provision to that database of management , housing , utilities, and maintenance of environment . " �-8- This is a poor situation and makes " second class citizens " of libraries not included . COMMENTS FROM TRUSTEES Mrs. Merritt commented on the posters in the Library . She especially likes the ALA poster with the cross - stitch and the one with the quilt. She also brought in an article from the Chicago Sun -Times which says that the Downers Grove Public Library has a computer that can be checked out by its patrons. Mrs . Zatz said the newspapers have been giving Mrs . Hunter exceptionally good coverage . She proposes an enlarged picture of Mrs . Hunter getting her trustee citation award be put in the front vestibule display case . Mrs . Hunter mentioned seeing a plaque at the Botanical Garden s a n d feels it is time we get one for the Library. The Botanical Gardens bought their plaque from Marsh Bank Service, 132 2 Main Street , Melrose Park , Illinois 60160 . The contact person is Shanon Bard . Miss Radmacher will l ook into this matter and receive a cost estimate from them . Mrs. W ein er commented that maybe the presidents with their dates of service could have a s tar, or be set off in some way from the rest of the trustees. Mrs. Weiner said she attended a microcomputer workshop at the SchaUt"llburg Public Library. has 2 , 500 cassettes . along the wall. They just opened a new audio visual center which The display cabinets have plastic containers that move We do not have th e space to accommodate this equipment. Schaumburg also has a very professional art department. profss i:e1 al : but in a di fforsrt Bers is 2 so ITO""ii' 11; . Mrs. Weiner also mentioned that she attended a conference in Tallahassee , Florida , for Library Service to Disabled Students. population is disab l ed in some way. About 25 percent of the world She a l so discussed an A pple computer with a large screen and other equipment for the sight impaired. �-9- Dr. Bloch said that h e was very unhappy with the p ublicity h eadline that read, " Hun ter Calls For Libra r y Funding." adverse l y on the Village . He sai d the headl ine r efl e cts M s . Hunter said that she was intervj_ewed by the r reporter and had no say over what he p ut into the artic l e . Mi ss Radmacher said the TTY/TDD te lecommun ications device arrived today. It permits telephone communications for the deaf. we should give really good PR to this . Mrs. Weiner said Mr. Flintrup said that we should p ut the TDY number on everything we p ut o u t. Mrs . Hunter announced that Will Norman will perform a t the Librar y ' s Scottish Festival on September l B, l 983 . ADJOURNMENT The me eting adjour ned at 9;2l p . m. ' ~V~7ti Shi r ley Merritt - Secretary � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Original Format The type of object, such as painting, sculpture, paper, photo, and additional data Serial publication, paper document Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes, Wednesday, June 8, 1983 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Merritt, Shirley (Secretary) Date A point or period of time associated with an event in the lifecycle of the resource 1983-06-08 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM19830608.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 1980s (1980-1989) Extent The size or duration of the resource. 9 p. 1980s library board meetings