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Text
October 12 , 1983
Minutes of the regular meeting of the Board of Trustees of the
Skokie Publ i c Library held Wednesday , October 12, 1 983 .
CALL TO ORDER
The meeting was called to order at 7 :45 p.m . by Diana Hunter ,
President .
Members present :
Diana Hunter , President; Dr . John M. Wozniak ,
Vice President; Shirley Merritt , Secr etary ; Dr . Herman Bloch; Walter Flintrup;
Eva Weine r; Norma Zatz ; and Mar y Radmacher , Chief Librarian .
APPROVAL OF THE MINUTES OF THE MEETING OF SEPTEMBER 21 , 1 983
Dr. Bloch noted that the spelling of the word " stanchions " has
to be corrected on page #4 , th ird paragraph .
Dr . Bloch made a motion, seconded by Mr . Flintrup to approve the
minutes as corrected .
The motion passed unanimous l y .
FINANCIAL STATEMENTS & BILLS
Mr . Flintrup made the following moti on , seconded by Mrs . Zatz :
MOTION :
That the financial statements for the Gen eral
Operating Fund, the Reserve Fund for the Purchase
of Sites and Buildings, the Year to Date Allocations
a nd Expenditures for the Reserve Fund for the Purchase
of Sites and Buildings , and the Report on the Fine
Arts Acquisition Fund be accepted, and that the l ists
of bills from the General Operating Fund in the amounts
of $35, 115 . 57 a nd $9 , 72 1 .5 1, and the list of bil l s
from the Reserve Fund for t h e Purchase of Sites and
Bui ldings in the a mount of $1 , 27 6 . 50 be approved for
payment , subject to aud i t .
The rol l was called and the motion passed unanimously.
ANNUAL AUDIT
The trustees looked over the London Witte & Company Annual
Financi al Report for year ended Apri l 30, 1983 .
Mr . Flintrup questioned
the " Changes i n accounting principl es " new method, as reported on page 5,
and Dr . Bloch questioned how the accountants arrive at the figures under
Fund Balance on page 3.
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The trustees asked Miss Radmacher to get a letter from Dan Ryan,
Village of Skokie Finance Director, addressing both of these questions
as the trustees need a fuller explanation of these changes.
Mr. Flintrup
conunented that he thinks the Board should be informed before, rather
than after the fact, when changes are made .
ENERGY .AUDIT
Mr. Flintrup made the following motion, seconded by Dr. Wozniak:
MOTION:
The Board of Trustees requests that Miss
Radmacher make .arrangeme_nts to have an
energy audit made at the Skokie Public Library.
The motion passed unanimously.
CIRCULATION REPORTS & LIBRARY USE STATISTICS
The trustees commented that all the statistics were up and that
it is difficult to evaluate the reasons for the "up" and "down" trends.
A motion was made by Mr. Flintrup, seconded by Mrs. Zatz, to accept the
Circulation Reports and Library Use Statistics and they shall be placed
on file.
The motion passed
unanimously~
CORRESPONDENCE
The letter to Miss Radmacher from Richard McCauley, Chairman of
the Council on the Handicapped, was. duly noted.
The trustees discussed
how the Library can improve its handicapped facilities and asked Miss
Radmacher to invite Jack Greenberg to come to a Board meeting and
discuss how the handicapped can be served best at the Library.
Miss Radmacher explained the letter from Deborah Miller,
Director Governmental Services of the Illinois Library Association, regarding
the contribution of $100 sent to the Legislative-Lib rary
Developme~t
Cammi ttee of the ILA wl:iich will ·be refunded :because the .iaw' .sui.t was ,not -necessary.
The letters from Mrs. Jack Bezman and from Helen Panos were also
duly noted.
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AUTOMATION PROJECT
Mrs. Hunter reported on the automation project meeting held
September 29 at the Skokie Public Library.
suggested for the
Ag~eement
She said that changes were
for a more fair distribution among the libraries
of payment for computer space.
Also there was a recommended change in the
formula regarding the cost of telephone lines to be a four-way split equally
among the libraries, and our Library's share will be 25% instead of almost 40%.
Miss Radmacher reported that the proposals submitted were evaluated
by libraries individually and then will be evaluated by the JCPL libraries
collectively.
She said that dates have been set for demonstrations by two of
the vendors.
Miss Radmacher reported on her trip to Cleveland with the other
three librarians of the JCPL to see the computers in the Cleveland Public
Library and the Cuyahoga County Libra:i::y ..
She reported that in both cases the
librarians spoke well of their systems.
Mrs. Weiner commented that if it doesn't look as- if the project
can work out to our satisfaction, we should take another· look. at CLSI ..
Dr. Bloch said that in order to figure out what a fair rental will
be for the computer space it has to be decided what the ground rules will be
for a reasonable rental and asked Miss Radmacher to bring to the next Board
meeting hard figures of operating costs of the Library·.
BUILDING
Miss Radmacher reported that NSLS/SRS has been·no.tified that the space
designated for them is ready and they have been asked to move into it; that
the front doors are finally completely repaired; that the stage elevation
will be painted now, there wasn't time to paint it before the dedication of
the stage floor.
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LIBRARY PUBLICITY
Mrs . Merritt said that she wants to see the Library get more publicity
in the newspapers and in the community and aske d the trustees for suggestions
as to how to accomplish this .
Mrs . Hunter said that Charlene Louis is handling
publicity on major projects and also wri t ing the Vi llage Report items .
If she
would put in more time and effort the Board should consider increasing her
compensation .
It was suggested that the brochures and cal endars of events of other
libraries be brought in and looked over by the trustees for ideas on how these
libraries reach their communities with publicity .
Mr . Flintrup suggested meeting with members of the press .
The trustees would like the Li brary to hold a reception for the
newcomers in Skoki e as an annual project .
Dr. Bl och suggested that these
new residents be presented with Library car ds in a ceremony at the reception .
REPORT ON THE GUS GIORDANO DANCE TROUPE PROGRAM
Mrs . Merritt said the Gus Giordano Dance program and reception to
~
dedicate the new stage floor ....,... outstanding and highly successful.
11tfJSt'
peopleVfill -
again .
~or
A6A1# &&' ALC..otJei ll
the ais l es of the
ro
auditori~t not b e al 1m79d to
People standing in the aisles are a fire hazard.
However,
h appeg
The occupancy limit
must be set by the number of seats avai l ab l e i n the aud i torium and tickets
should be given to the audience as the people e n ter.
When the seats are
fi l led no one else would be allowed in during the performance .
It was also suggested t hat s omeone in authority - from the Police
or Fire Departments be on hand, or an Andy Frain usher be in charge at the
entrance.
Also, a sign should be posted showing occupancy limit.
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INSURANCE
Miss Radmacher told the trustees that if anything is to be done
about asking for insurance proposals from other brokers it must be done
very soon as the Library insurance policies. will be up for renewal
December 17.
The following motion was made by Mrs. Zatz, seconded by
Mr. Flintrup:
MOTION:
The roll was called.
The Board
to invite
Library's
proposals
Library's
package).
of Trustees asks Miss Radmacher
a number of brokers plus the
present broker to submit insurance
to the trustees for each of the
insurance coverages (not as a
Mr. Flintrup, yes; Dr. Bloch, yes; Mrs. Weiner, abstain;
Dr. Wozniak, yes; Mrs. Zatz, yes; Mrs. Merritt, yes.
The motion passed.
It was then approved to get Dan Ryan'·s recommendation on handling
the insurance.
BOOK STORAGE SPACE
Miss Radmacher said that the Library is running out of shelf space
and suggested the possiblity of inquiring about space available at the Niles
East High School building.
The trustees suggested that some things be put on
microfilm, and that Miss Radmacher communicate with. the other libraries in
the area to see if a joint effort could be launched to see if these books can
be distributed so that they are not duplicated and occupying space in all the
libraries.
It was the general consensus of the trustees that they did not want
to store the library books out of the building.
The following motion was made by Mrs·. Merritt, seconded by Mr. Flintrup:
MOTION:
The Board of Trustees moves· that a lett~r
be sent to Mr. Robert McClarren, System
Director, North Suburban Library System, to
state the following:
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"In order to be aware of the total resources in
the NSLS , as one ' Avenues to Excellence ' project
the Skokie Public Library suggests that L'l'SLS put
together a union catalog of the books th'at exist
within the NSLS for al l the System libraries . "
The rol l was called and the motion passed unanimously.
REPORT ON NORTH SUBURBAN LIBRARY SYSTEM
Mrs . Weiner reported that she attended four different meetings with
NSLS during the month and is finding it very interesting and a good way of
interacting between the System and the Skokie Public Library .
She reported
on the NSLS health insuran ce problems that were discussed at the Management
Affairs meeting .
COMMENTS FROM TRUSTEES
Mrs . Merritt asked Miss Radmacher to have an air purifier to use in
the Board room by the next meeting.
Mrs . Zatz commented that she would like to see the meetings follow the
Robert's Rules of Order more closely .
She wants time limits placed on discussions
requiring no motion .
Dr. Wozniak asked Miss Radmacher if the Library's rare books are kept in
a special place .
Miss Radmacher said we do not have what is really known as
rare books - but we do have some very expensive books for which there can not be
enough security if they are to be available for patrons ' use .
ADJOURNMENT
The meeting adjourned at 10:40 p . m.
,. .
Shirley
itt
Secretary
�
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Title
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Minutes, Wednesday, October 12, 1983
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Merritt, Shirley (Secretary)
Date
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1983-10-12
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19831012.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1980s (1980-1989)
Extent
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6 p.
1980s
library board meetings