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Text
June J.3, J.984
Minutes of the regu l ar meeting of the Board of Trustees of the Skokie
Public Library held Wednesday , June 13, 1984.
CALL TO ORDER
The meeting was called to order at 7:34 p.m . by President , Diana Hunter.
Members present:
Diana Hunter , Pres ident ; Dr. John M. Wozniak, Vice
President; Shirley Merritt , Secretary; Dr . Herman S. Bloch; Walter ·B . Flintrup;
Norma L . Zatz; and Mary Radmacher, Chief Librarian .
Member absent:
Eva Weiner.
Mrs , Weiner entered the meeting at 7:40 p .m.,
after the call to order.
CORRECTION OF THE MINUTES OF THE MEETING OF APRIL 4, 1 984
Mrs. Hunter pointed out that the correction she had requested on Page 5
of the April 4, 1984 Board meeting minutes under REPORT FROM WALTER FLINTRUP RE
PHOTOCOPYING MACHINES, was worded inaccurately.
The correction should read :
"The discussion of photocopiers was tabled until the May Board meeting because
~
preference for American manufactured photocopying machines was voiced.
A
request was made that pric ing information on Xerox machines be made available."
APPROVAL OF THE MINUTES OF THE MEETING OF MAY 9, 1 984
Mrs. Hun t er a sked that the May, ..1984 minutes be corrected as fol lows:
Page 2, under CORRESPONDENCE 1 the second paragraph be corrected to read " ... he would discuss with Mr . Eppley, Vi llage Manager , our request for the
Yi l lage to house the bookmobi l e in the Public Works garage . "
Dr . Bloch asked for the following correction :
Page 4, under SALARY
SCALES AND BENEFITS, the second paragraph be corrected to " ... based on merit ,
etc., should be above that amount, averaging between 2 % and 3 %, to thos e who . . . "
(adding the word averaging) .
�-2-
Then, both Mrs. Zatz and Mrs. Merritt brought to the Board's attention
that Mrs. Zatz's name and "yes" vote were omitted on Page 6, after the motion re
bereavement pay; and Mrs. Merritt's name and "aye" vote were omitted from the top
of Page 7, after the motion re acceptance of the Johnson Controls Custom
Program Maintenance Agreement.
Mrs. Hunter
TRUSTEES:
al~o
This information
w~ll
be added.
requested ·a correction on Page a,·under COMMENTS FROM
"The trustees would like Miss Radmacher to ascertain whether self-
payment of health insurance for Library trustees could be included in the group
plan."
And, further, Mrs. Hunter asked that the following sentence be added
under COMMENTS FROM TRUSTEES, on Page 9, at the end of the
''Suggestion
paragraph~
was made by Mrs. Zatz to discuss additional compensation at the June Board
meeting."
Mrs. Hunter then pointed out that the last sentence of the Annual Meeting
minutes needed clarification and suggested it be corrected to read:
";Following
the election of officers the Board approved an annual salary of $52,000 for
Chief Librarian, Mary Radmacher.
The Board also voted that the position of Chief
Librarian, after 25 years of service, would receive five weeks paid vacation."
Mr. Flintrup moved to approve
the minutes of April 4, l984, May 9, l984
and the Annual Meeting minutes of May 9, l984 as corrected, seconded by Dr. Wozniak.
The motion passed unanimously.
Mrs. Hunter added on behalf of the Board that they are appreciative
of the good job that Miss Radmacher has done this year and that they hope she
will enjoy the additional week vacation.
Miss Radmacher thanked Mrs. Hunter and the Board of Trustees.
�-3-
FINANCIAL STATEMENTS & BILLS
The Board reviewed and carefully scrutinized the financial statements
and bills, and after a lengthy discussion a motion was made by Mr. Flintrup,
seconded by Dr. Wozniak:
MOTION:
That the financial statements for the General Operating
Fund, the Reserve Fund for the Purchase of Sites and
Buildings, and the Fine Arts Acquisition Fund be
accepted, and that the lists of bills from the General
Operating Fund in the amounts of $46,296.95 and
$11,088.37, and that the bill from the Reserve Fund
for the Purchase of Sites and Buildings in the amount
of $2,000.00, be approved for payment, subject to audit.
The roll was called:
Mr. Flintrup--yes; Dr. Bloch--yes; Mrs. Weiner--yes;
Dr. Wozniak--yes; Mrs. Zatz--yes; Mrs. Merritt--yes.
The motion passed
unanimously.
CIRCULATION REPORTS & LIBRARY USE STATISTICS.
The Circulation Reports and the Library Use Statistics were examined
by the Trustees.
Mrs. Weiner, in response to comments she had heard from
regular Skokie Public Library Bookmobile patrons, recommended that the
Bookmobile Driver, Margaret Palmer, be complimented on the fine job she is
doing.
Miss Radmacher pointed out that John
Tieberg~Bailie,
Circulation
Department Head, has designed and introduced a new format of listing the
Circulation statistics, but if the Board has any problems in adjusting to
this· new form we will return to the previous style.
Mrs. Hunter called for a motion to place the Circulation Reports
and the Library Use Statistics on file which Dr. Wozniak moved and Mrs. Zatz
seconded.
The roll was called
~
all
ayes~
The motion passed unanimously.
�-4-
GIFTS
The gifts were noted by the trustees as follow:
$15.00 from David
Rabens in appreciation of the Librarians Review program presented by Steve
Oserman on "Popular Psychology" in May; $10.00 from Mr. and Mrs. Ronald Reich
in memory of Sarah Lasser; and $5.00 from Mr. and Mrs. David Afton in memory
of Harriet Martin and Samuel Pearl.
CORRESPONDENCE
The letter from Mayor Albert J. Smith, in response to Mrs. Hunter's
letter inquiring about the possibility of the Village Public Works Department
housing the Bookmobile was duly noted.
In essence, the reply was not positive
and gave no suggestions to assist us with the housing of our Bookmobile in
order to preserve its body.
Mr. Flintrup then raised the question as to the practicality of a
written request when approaching the Village for assistance - that perhaps
a meeting - a verbal request would warrant a different response.
Mrs. Hunter said that the Village definitely has no place to house
our Bookmobile.
She also stated that over the years, she has made requests
for assistance, both verbal and written, and there is no reason to prefer
one method over the other - each case should be judged on its merit.
REPORTS FROM DEPARTMENT HEADS
Mrs. Hunter suggested re-evaluating the need to continue Department
Heads' reports in view of the length of time spent in preparation and the
effort each Department Head contributes toward the completion of the report.
The Board discussed the merits of the reports since their inception.
They voiced their appreciation of the Department Heads' efforts and indicated
that the Board has become aware of some aspects of Library operations that were
not known to them before.
�-5 -
Mrs . Merritt stated that the reports are very interesting and she
would like them continued .
Dr . Wozniak stated that the reports are quite
informative .
Mrs . Merritt then asked about the " continued weeding of the collection"
presently being conducted in the Young People and Children ' s Department , as
listed in the Department Head report submitted to the Board .
Miss Radmacher informed the Board that the Young People and Children's
Department weeding project has been going on for a long time (preparing for
automation) ; that the discarded books are being stored in the Receiving Room;
that there are no immediate plans for a book sal e because the staff is involved
in retroconversion and other Library activities and now in the fourth of July
parade preparations .
Miss Radmacher added tbat we wou ld be deli9hted to have some worthy group
or individual haul
the withdrawn b ooks away.
f./
f> f<._ouJ
to the -Mex 11er School, in Chicago .
She felt
Mrs. Zatz volunteered to bring some
.f31fl.o wfJ
,S~r
School would definitely benefit.
Mr, F l intrup then mentioned that it is incumbent u pon the Board to read
Department Heads ' Reports thoroughly each month, and to do something about any
requests stated therein.
Mr . Flintrup explicitly added that the Department
Heads are wasting time and effort if the Board does not read their reports .
Further, that in effect, the Board gets a status report relative to what is
going on in each Department , and it is important for them to review the reports,
and to learn from them.
Mr . Flintrup suggested that the Board look at the reports before each
me eting and then dsicuss the contents at each meeting.
(The Department Heads '
Reports should be mail ed to Board members prior to the meeting) .
�-6-
Mrs. Hunter moved on to the next item on the Agenda and discussed Carl Westphal's
development of the program "Graphics Primer", (a microcomputer program described·
in the Young People and Children's Department Head Report).
Mrs. Hunter indicated that the Reports would continue since it is the
consensus of the Board that the reports are informative; noting again, that
the Board is appreciative of staff efforts in the preparation; and that the
Board has reaffirmed its desire to continue receiving these reports.
CONSIDERATION OF INSURANCE FOR 1985
Miss Radmacher explained that Insurance was put on the Agenda because
Mr. Flintrup had suggested we review the Library's insurance policies early
enough in the year for the Board to make an intelligent decision regarding
renewing insurance with the same companyf or pursuing other carriers for
our coverages. ·
Mrs. Zatz recalled Mr.
Flintrup~s
concern with insufficient time for
review for renewal in November or December, l983.
Mr. Flintrup stated that perhaps the premiums for our coverages are
entirely in line and staying with the same company we have now may well be
the best way to go, however, it behooves the Board to invite other carriers
to bid, or to present quotations to us, in order for the Board to make its
decision regarding insurance.
Miss Radmacher said our agent, Boyle, Flagg & Seaman, does get quotes
on our behalf each time to get the best coverage for the premium.
Mr. Flintrup said tha.t we should get some insurance people to attend
a Board meeting; to discuss costs, new and fresh ideas, and to present a bid.
Miss Radmacher will invite some insurance people to do so.
�-7-
Discussion continued and it was decided to pursue the possibility of
greater explanation of our coverages, and the costs of the Library's insurance
policies.
Dr. Bloch said it will be useful to have a list of all the policies;
what they cover and how much the coverage is for; when they expire; and how
much the premiums are.
Miss Radmacher will have photocopies available for the next Board
meeting of the Boyle, Flagg & Seaman insurance booklet that she had with her for
this meeting for the Board to review.
These photocopies are to be mailed with
the Board materials in order for the trustees to look over the papers prior
to the July meeting.
Mrs. Hunter reminded the Board that! in all fairness., we have had
many claims in the past; each one
and all of this must be taken into
bein~
handled expeditiously and judiciously,
account~
Miss Radmacher will have Insurance on the Agenda next month ..
REVENUE SHARING
Miss Radmacher indicated we have received notification of a,n
allocation of
$11,133~9l
from the Niles Township Administrati'on.
Mrs. Hunter will send a thank you to Thomas McElligott.
This money
will be used toward the projection booth remodeling in the Petty Auditorium.
LEGAL OPINION RE EMPLOYEE RIGHTS TO COt-jPUTER PROGRAMMING
Miss Radmacher distributed the letter from our attorney, Donald Lyon
giving a legal opinion regarding an employee '·s right to use a computerized
acquisition system the ·employee and Mrs. Soong Yi, As.sis·tant Librarian in
Charge -o~ Technical Services .Department .had programmed· f:or our Library.
�.-8-
The employee, starting in i980- as a high. school student, was
later assigned to this
project~
After lengthy discussion of Eric Telingator'·s request for permission
to use this program in developing a more sophisticated library acquisitions
system, Dr. Bloch made the following motion, seconded by Dr. Wozniak;
MOTION:
The Board asks Mr. Telingator to present
his request in the form of a legal
agreement for consideration.
The roll was called and the motion pass.ed unanimously.
Dr. Bloch stated that this development should be discussed with
the JCPL (Joint Computer Program for Libraries). consortium and the JCPL
attorney, Ned Griffin should draw up some type of policy.
Mr. Flintrup then suggested that Mi.ss Radmacher report the situation
to the JCPL Governing Board and ask the attorney to prepare documents relative
to this subject as this situation will undoubtedly arise in the future for
the consortium.
BUILDING
Miss Radmacher reported that the nine window lites have been replaced
and that there is no deductible on the plate glass insurance.
Eight of these
windows were damaged by vandals and the ninth. a replacement on the second floor
was necessitated by the original
problem~
REPORT ON INCLUSI.ON OF TRUSTEES IN HEALTH. INSURANCE PLAN
Mr. Flintrup said that this had been discussed a number of times in
the past few years.
insurance company.
Don Lyon said that the decision rests with the individual
When a deduction for the Skokie Public Library's portion
is made,a participant would be issued a W-2 form for the amount the Library
contributes to insurance on its behalf.
for compensation.
However, trustees are not eligible
And, after some discussion the Board decided to wait for the
reply of the North Suburban Library System (NSLS) attorney, John Jurgensmeyer,
�-9-
regarding this question.
SIGNAGE IN THE LIBRARY
The Board reviewed the papers submitted by Michael Glass Design, Inc.
which were distributed at the May Board
meeting~
However, this item was tabled
then, and has been put on the June Agenda.
Miss Radmacher recommends Michael Glass of Michael Glass Design, Inc.
to do the signage for the Library because she was very impressed with his
knowledge and with the variety of his clients.
He seemed to have a feeling
for this building and would undoubtedly work in keeping with our architecture.
Discussion ensued and the Board requested a survey be made to ascertain
the number of signs presently in the Library; and whether they are directional,
instructional, or functional.
Mrs. Weiner suggested the Board members visit the
O~kton
Connnunity
College to view their si9nage, which is qui.te good.
It was decided that all Board nembers would pick one building from
the Michael Glass Design, Inc. list of clients to visit and report to the Board
with their findings.
Request will be made for Mr. Glass to submit a sample of the type of
lettering and the materials he
plqns~
to us:e for the Skokie Public Library· signage.
REPORT ON UNEMPLOYMENT INSURANCE FUND
In response to the question concerning the Library's contributions to
the Unemployment Compensation Group Account Fund Mrs. Younghee Kim, Library
Accountant, prepared a statement listing the Library ''s contributions to the
fund since l978.
During the first three years every participating. organization
contributed a much larger portion.
~fter
this initial phase, and build up of
funds, contributions were prorated in relation to claims, and therefore, the
amount of our contribution has decreased substantially.
�-10-
REPORT ON AUTOMATION
Miss Radmacher reported that the JCPL attorney is getting closer
to having the GEAC contract
signed~
MEETING ROOM APPLICATION REVISION
President Hunter left the Board roOlll at 10
P~1ll~,
after turning the
meeting over to Vice President Dr. Wozniak.
Miss Radmacher explained the proposed changes in the Library ~·s
meeting room policy, recommending the addition of the HOLD HARMLESS CLAUSE.
After a brief discussion, Mr,_ Flintrup moved and Mrs·. Zatz seconded,
to adopt the meeting room policy as revi.sedt
The roll was called, and the motion passed unanimously._
REPORT FROM EVA WEINER RE KURZWEIL REAbING MACHINE (.KR!.'1)
Mrs. Weiner reported on the letter from United States Senator
Charles
H~
Percy
in regard to assistance in obtaining funds for the purchase
of a KRM for the Skokie Public Library.
Senator Percy will be in touch w.i.th Mrs.. Weiner when he receives
further word regarding his request to the Department of Education with. regard
to possible sources of funding.
Mrs! Hunter returned to the-meeting!
REPORT ON NORTH. SUBURBAN LIBRARY SYSTEM
Mrs. Weiner has been nominated for the position of s·ecretary of the
Board of Directors, North Suburban Library System, however, she has not as
yet been
elected~
Mrs. Weiner stated that there were very few NSLS repres.entatives
present for the Board meeting of May 29, 1984 1 due to it being the Memorial
Day holiday,
Mrs. Weiner also reported that she attended the By-Laws Committee and
the Management Affairs Committee meetings..
�- 11-
COMMENTS FROM TRUSTEES
erritt asked if Miss Radmacher had anything to report regarding
Mrs . M
obtaining THE READER for distribution in the Library .
Miss Radmacher said that Mary Jo Madden, Operations Manager at THE
READER will ge t b a ck to us - there is a very long waiting l ist of organizations
interested in becoming a distribution point for THE READER .
Mr. F l intrup mentioned that THE READER is available at Gold Standard
Liquor s in Skok ie and at other places throughou t the area.
Dr. Wozniak said the vesti bule carpeting has become quite shoddy in
appea rance and asked if anything can be done to the area ,
Miss Radmacher
indicat e d that the carpeting in the vestibule is scheduled t o be repl aced on
July l, l984 .
Mrs. Merritt suggested the possibility of installing Italian
marbl e at some time in the futu re becau se of the heavy traffic through the
area.
Dr, Wozniak a l so commended the qua l ity and workmanshi p of the new
plaque mounted inside the Library
on the east wall ,
Dr, Wozniak opened for discu ssion the question of increasing the salar y
of
Special Projects Pu blicity Coordinator, Ch arlene Louis ,
Varied aspects were discussed by the Board members in regard to
her workload; the frequency of special projectsi and the actu al time spent .
It was the consensus of the Board that a job description should be
deve l oped and presented to the Board , and also, that Mrs . Louis attend Board
meetings periodically, at the discretion of the Board.
Mrs. Weiner stated Mrs . Louis perhaps has a log book wherein
she has kept a record of t he time spent on variou s projects, and th i s could
be of assistance in determining what
Mrs.
increase to recommend.
- n~ o l~ d!..J: n
Urn
Weiner.A!a'E ~~r-i:f--Mi'S':-f~~~::O::~~~~i~ v~~ v~e~ i~~~~~~.z;w.
M -A "1 ~ IC Am Pee::-- ,
<)
.
the Kurzwei l Reading Machine O<F.M) )/\ The Board was apprised of Mrs . Louis '
0 el<ouJ 4Tt:0 ~ Y (Ru~ rc=eS.
�-12-
0
f,{)0/.J t
availability for all special~pub licity~ f~mbe-~~
~~ cts .
The Board postponed reachi ng a decision with regard to the amount
of increase to recommend until further information is made available to them
in order to arriv e at a fair and equitable figure.
SKOKIE PUBLIC LIBRARY PARTICIPATING IN THE FOURTH OF JULY PARADE
Miss Radmacher informed the Board that the Library will participate
at this year's 4th of July parade - as a BOOKWORM .
Staff members will participate
in walking the WORM and passing out balloons and bookmarks and carrying a
banner.
ADJOURNMENT
Motion was made by Dr. Wozniak, at l0:34 p . m. to adjourn , seconded by
Mr . Flintrup .
Shirley Me
itt
Secretary
�
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Title
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Minutes, Wednesday, June 13, 1984
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Merritt, Shirley (Secretary)
Date
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1984-06-13
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19840613.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1980s (1980-1989)
Extent
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12 p.
1980s
library board meetings