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June 11, 1986
Minutes of the regular meeting of the Board of Trustees of the
Skokie Public Library held Wednesday, June 11, 1986.
CALL TO ORDER
The meeting was called to order at 7:36 p.m, by Diana Hunter,
President.
Members present;
Diana Hunter, President; Dr. John M. Wozniak,
Vice President; Shirley Merritt, Secretary; Dr, Herman
s.
Bloch; Walter B.
Flintrup; Eva Weiner; Norma L, Zatz; and Carolyn A. Anthony, Director.
APPROVAL OF THE MINUTES OF THE MEETING O.F MAY 14, l986
Mr. Flintrup moved that the Board approve the minutes subject to
additions and/or corrections.
Drt Wozniak seconded the
motion~
Dr! Bloch asked that the following corrections be made;
Page 1, under CONSENT AGENDA ITEMS, in the lllotion--thqt the word
"approves " be corrected to "approve'' ~
Page 2, second paragraph_, second line, 'the word "illuminated" be
corrected to "highlighted".
Page 2, under YEAR-TO-DATE BUDGETARY STATUS, last sentence should
read: "After further discussion the trustees complimented Mrs. Anthony on her
management of the budget line
appropriations~"
Page 3, under Combining of the Fire and Police Dispatch Centers,
correct the typographical error of the word "to" in the second sentence to
the word "for'' so that the sentence reads:
"It is necessary. for us to convert
our alarm ... ".
The motion to accept the minutes as corrected passed
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
unanimously~
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MOTION:
That the Skokie Public Library Board of Trustees
.approve§"' the Financial Statements and List of
Bills dn the Consent Agenda, subject to audit.
The motion passed unanimously.
CIRCULATION REPORTS
ANNUAL REPORTS
LIBRARY USE STATISTIC~
REPORTS FROM DEPARTMENT HEADS
CORiIBSPONDENCE
Mrs. Zatz made a motion, seconded by Dr. Wozniak:
MOTION:
That the Skokie Public Library place on file
the following items on the Consent Agenda.:
· 1. Circulation Reports
2. Annual Reports
3. Library Use Statistics
4, Reports from Department Heads
5~
Correspondence
The motion passed unanimously!
GIFT OF $200 FROM WOMEN'S CLUB OF SKOKIE
Mr~.
Hunter reported on the gift of $200 from the Women '·s Club
of Skokie--which is to be earmarked for reference.
Mrs. Hunter commented at this point that she was
imp~essed
with
the Statistical Summary FY 86 prepared by Mrs. Anthony for the Bqard.
Discussion followed.
PERSONNEL
Mrs. Anthony reported the resignation of Lynn Westphal, Young
People and Children• s Department, Information Assistant, effective June . 6,
1986.
DlRECTOR'S REPORT
Purchase Orders--a purchase order system was implemented in May
for ordering all supplies, equipment and service or maintenance contracts
for the Library.
Application has been made for a federal tax exempt number
to be used in connection with purchasing.
All purchasing of goods except
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library materials is handled through the accounting office, with the approval
of the Director, ordered by Mrs. Ress, Supply Clerk, under the supervision of
the accountant, Mr. Kim.
Town funds from Niles Township for compact discs--we have just
received notice that the Library will receive $4,888 in town funds, not
Federal Revenue Sharing Funds, from Niles Township for the purpose of
launching compact disc
service~
The money will be used to purchase two
compact disc players for use in the Library and a beginning collection of
circulating compact discs.
An acknowledgement letter w.ill be sent to the Township
Board~
Fines-- May showed an increase of just over $1,500 in fine revenues,
compared to May,
l985~
Presumably the increase is attributable to adjustment
of the fine rate from 5¢ to 10¢.
The Lincolnwood Library, followi.ng our increase, increased their
basic fine to 10¢ per day
also~
Publicity can produce results ... -Bookmobile circulation in May, J.986
was up 45% for adult materials and 3.1% for children's materials over May,
1985~
Overall library circulation increased 4% for the same period!
The
Bookmobile and librarian Meg Palmer were featured in the Library ·Review
column which came out in Newskoki.e in early
have been a number of new userst
July parade!
~aYi:
Meg
~almer
reports that there
The Bookmobile will be featured in the 4th of
Our maintenance staff is sandi,ng off rust spots, pai.nti.ng and
polishing it to get the Bookmobi.le
ready~
Mr. Flintrup asked if a library representative has. been appointed
to the Skokie Centennial
Colllll}ittee~
Discussion followed.
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Dr. Bloch suggested a letter be addressed to the Centennial
Conunittee offering them the resources of the Library.
In the event the Centennial Committee invites a
representativ~
from
the Library to join the conunittee, Mr. Flintrup volunteered to participate
as our representative.
Increase in discount from Baker and Taylor--Baker and Taylor has
increased discounts to members of NSLS this year.
on trade books is up from 42%. to
Mass market and trade paperbacks
42~4%.
will be discounted 40% rather than
The maximum discount
30%~
Bqker and Taylor has agreed to
provide free shipping, which should help us -realize an annual savings
of about $1,300.
Rec'iprocal Borrowing Progra.m.... -our latest check for $6.89. 70, received
for reciprocal borrowing program imbalances July-December,
iqss
compared to other. six month payments..
refle~ts
The small imbalance
was small
the
fact that from July-September, the Skokie Public Library was a net borrower
of 170
items~
While there are
nu..~erous·
factQrs· which play a :,role in
reciprocal borrowing; including the availability of parking, to a certain
extent i.t rep.resents a t.tvote wi.th. the feet'' by residents of the North Shore.
Libraries which regularly show a high irobalance of loans to borrowings
include Wilmette, Arlington Hei.ghts and Northbrookt
Jq.nuary~March
figures
for the last three years· show an encoura9i.ng s:teady decrease in borrowing
by Skokie residents and a somewhat erra/tic pattern of loans~
The RBP
figures_ give some indication of user perception of the Li.b:rary and, as such,
are worth monitoring.
Discussion followed.
The question was raised whether all North
Suburban Library System (.NSLS). libraries count items in the same manner. lt
was suggested that the System issue guidelines to insure uniformity in data
collection.
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Library of Congress budget cuts--Skokie Public Library was
mentiqned in Dr. Beverly P. Lynch's· testimony before the Joint Committee on
the Library regarding the impact of budget cuts at the Library of Congress.
The quotation "I am aware. that most original cataloging is done at LC and that
it is the resource of last resort used in obtaining obscure and hard to find
materials for our patrons" ca.'Ue from a letter by Skokie staff member Coralie
Ginsburg.
Mrs,, Ginsburg's letter was addressed to several legislators in-
cluding Representative Sidney Yates and Senator Paul Simon,
received the
Jim Edgar also
letter~
Reduction in assessment levels on conunercial
property~-
The Cook
County Board recently accepted a proposal by County Assessor Thomas Hynes
to reduce assessment levels for commercial
property~
over the next four
years, reductions in assessment levels. for commercial businesses would drop
from 40% to 38%, and on industrial property from 40%. to 36%.
clearly have an impact on the Personal
~roperty
This will
Replqcement Tqx and on the
Village's assessed valuation.
System Study-.-.The Illinois State Library has contracted hbw associates,
inc. to conduct an evaluation study of the e.ighteen Illinois Library Systems.
They are looking at services provided, :l;unding and possible methods of ongoing evaluation of the
systems~
The consultant firm has held town hall
meetings qt each. systa111, visited several member and affiliate libraries
in each system and distributed a questionnaire to other libraries to.get
input for their study.
The evaluation study is to be completed by December,
1986.
AUTOMATION
Mrs. Anthony reported on the progress being made with linking)
that the Waukegan Public Library plans to go online first, in the middle
of July, and that the Skokie Publi.c Library hopes to follow four to six
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weeks later.
SKOKIE ACCESSIBLE LIBRARY SERVICES (SALS)
Dr. Bloch, Mrs. Hunter, Dr. Wozniak and Mrs. Zatz attended the
June 3 SALS Anniversary Reception program held in the Library,
Speakers at the program included:
Skokie Mayor, Albert J. Smith;
Mr. Robert Winn, President, Hadley School for the Blind and SALS Advisory
Committee member; Mr. Robert R. McClarren, System Director, NSLS; Liene
Sorenson, SALS Project Manager; John
Tieberg~Bailie,
Head of Skokie
Public Library Circulation Department and SALS Project Director; Mrs. Anthony
and Mrs. Weiner.
The June 4 workshop was well attended,
Mrs. Weiner reported on the
highlights of the workshop and on the success of the program and project.
The Board reviewed the letter from Bridget L. Lamont, Director,
Illinois State Library informing Mrs. Anthony that the Skokie Public
Library's proposal for second year funding of the SALS project will be
contingent on the availability of Library Services. and Construction Act (LSCA).
funds.
Also, final action is contingent on a contract signed by Secretary
of State and State Librarian, Jim Edgar.
The letter asked that no publicity be released on the grant until the
contract has been signed by all
parties~
BUILDING
The Board reviewed the letter from Daniel
Wi
Ryan, Director of Finance,
Village of Skokie, and the information regarding construction of a wheelchair.
accessible door at the library entrance (including bid information}.
It was his recommendation that the Skokie Public Library Board award
the contract to the sole compliant bidder--Damar Door, Inc.
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The Village will administer the funds and process grant payments
for the wheelchair accessible entrance and water fountain.
Discussion ensued.
Mrs. Anthony described details
regard~ng
the wheelchair accessible
entrance door and water fountain.
After further discussion Mrs. Hunter called for a motion.
Dr. Wozniak make the motion, seconded by Mr. Flintrup:
MOTION;
That the Skokie Public Library Board of
Trustees accepts the ~acommendation of
Daniel w·. Ryan to award the contract for
the construction of a wheelchair accessible
door at the Library entrance to the sole
compliant bidder, Damar Door 1 Inc.
The roll call vote for approval was unanimous.
VENDING MACHINE LEASE PURCHASE
The trustees reviewed Mrs. Anthony ~·s proposal regcu-ding the lease
purchase of two vending machines: for the· staff
one candy and snacks.
This would be a stq.ff
·room~~ne
pro~ect,
·run by a CQIIJil\ittee,
which. would sele.ct stock, decide prici_ng, fill mac;hines·,
could choose to sell at cost plus expense / or make a
for staff
soda and juice,
The connnittee
etc~
·~p,rofi t ·~
to be .used
purposes.~
Lengthy discussion
followed~
It was the consensus of the Bc>a,rd that Mrs.. J\nthony get staff
input as· to their· interest in a candy/s:nack vendi.ng roc;chi_ne !or the s.taff
room before a decision
is-made~
1\nd, :t>ecause the staff room already has
a soft drink machine which is· heavily· us.ea, the Boal!d agreed the s.oda./jui.ce
machine purchase was acceptable.
After discussion, Mrs.. Zatz made a
motion~
seconded ·by
Dr~
Bloch;
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MOTION:
That the Skokie Public Library Board of
Trustees approves the direct purchase of one
Cl) soda/juice vending machine from Fawn
Vending Systems, as outlined by the Director,
by advancing to the staff the amount of
$3,722.65 with the stipulation that this
amount be paid back f ram the net income
first, and at prevailing CD rates.
The roll was called:
Mr. Flintrup--yes; Dr. Bloch--.yes; Mrs.
Dr. Wozniak-.-yes; Mrs. Zatz--yes; Mrs. Merritt--.abstain ~
Weiner-~abstain;
The motion
passed~
REPORT ON NORTH SUBURBAN LIBRARY· SYSTEM
Mrs ~ Hunter thqnked Mrs. Weiner on b.ehqlf of the Skoki.e l?ublic
Library
Bo~d
for her role as Sl<;okie l?ubli.c Li.brary·'·s representative to
the NSLS Board, and NSLS Board Secretary-,
Mrs. Weiner reported further on some of.the.p;r:oblems confronting
the North Suburban Lil>rary
S.ys.t~ !.
The· trus:tees reviewed the memol!andllltl from
RBP rei.mbursements July .l
Interconnect Enhancement
~· Dece~er
Nor~easter'·' Vol~
McClc,,rren re
3.1, 19.85, and the Mell)orandum re NSLS
Cqmmittee~
Also noted were the '-'NSLS Leg:j._slati.ve
and "The
~obert
Notes'~
86 .... 2, lt1ay 24, '1986.
16, April/May·, 1986,
COMMENTS FROM TRUSTEES
Mrs·~
Hunter advised the Boqrd that
D~ ..
Bloch and.
been appointed to develop recommendations for a written
Director, tor presentation to the Board in
~rs.
Zatz have
evaluc~ti.on
of the
~ugust.
It is the opinion of the Board that the Director should be evaluated
each year prior to her anniversary date.
ADOURNMENT
The meeting adjourned at 9;30
p.,m~
Shirley
�
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Title
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Minutes, Wednesday, June 11, 1986
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Merritt, Shirley (Secretary)
Date
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1986-06-11
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19860611.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1980s (1980-1989)
Extent
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8 p.
1980s
library board meetings