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September 17, 1986
Minutes of the regular meeting of the Board of Trustees of the
Skokie Public Library held Wednesday, September 17, 1986.
Prior to the regular meeting the Skokie Public Library Board of
Trustees met in executive session to
ev~luate
the Library Director utilizing
a questionnaire developed by Mrs. Zatz and Dr. Bloch.
After examining goals and objectives set by the Board for Carolyn A.
Anthony's first year, as well as other pertinent data, the.Board voted a
$3,000 increase to the Director conunencing on her employment anniversary.
CALL TO ORDER
The regular meeting was called tb order at 7:46 Po:m. by Diana Hunter,
President.
Members present:
Diana Hunter, President; Dr. John M. Wozniak, Vice
President; Walter Flintrup; Dr. Herman
S~
Bloch; Eva Weiner; Norma L. Zatz;
and Carolyn A. Anthony, Director.
Shirley Merritt, Secretary, arrived later.
APPROVAL OF THE MINUTES OF THE MEETING OF AUGUST 13, l986
Mr. Flintrup moved that the Board approve the minutes as written
subject to additions or corrections.
Dr. Bloch seconded the motion.
Mrs. Hunter called for any additions or cor.rections and Dr. Bloch
asked that the following corrections be
made~
Page 5, under. DIRECTOR•s REPORT, Investments, second sentence should
read:
"The interest rate is 8-.-70% which should yield more than $1,100 than
investing the same money in repurchase agreements."
Page 12, under
t.~e
addition to the motion, the sentence should read:
"The roll call vote for approval of the motion as amended was unanimous."
·There being no further corrections the motion to accept the minutes as
corrected passed unanimously and the minutes were placed on file.
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CONSENT AGENI;>A ITEMS
FINANCIAL STATEMENTS
LISTS OF BILLS
Mrs. Zatz made a motion, seconded.by Dr. Wozniak:
MOTION:
That the Skokie Public Library Board of Trustees
approve the F.inancial Statements and the Lists of
Bills on the Consent Agenda, subject to audit.
The roll call vote for.approval was unanimous.
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORTS ·FROM DEPARTMENT HEADS
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
MOTION:
That the Skokie Public Library place on file
the following items on the Consent Agenda;
1. Circulation Reports
2. Library Use Statistics
3. Reports from Department Heads
The roll call vote for approval was unanimous.
Mrs. Hunter read Congressman Sidney
E~
Yates~
letter of August 29
and Senator Alan J. Dixon's letter of September 3 , in re:sponse to the Board's
August 18 letter which expressed concern about the proposed reduction in the
budget of the Library of .co·ngress Blind and Physically Handicapped Program.
GIFTS
The trustees noted the $350 gift from the Feldman Family in memory
0£ Helen Feldman, designated for the purchase of large print books; and the
$1,000 gift from the Relations Foundation, Sylvia Radov, to be used for Skokie
Accessible ·Library Services
(.SALSl~
PERSONNEL
The appointments· to the Young People and Children's Department were
noted:
Wilma Wolk, part-time Information Assistant, and Mary Jane Anderson,
full-time Information Assistant.
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The trustees noted the scheduled retirement of Nancy A. Hermes,
Circulation Department, effective October 1, 1986.
DIRECTOR'S REPORT
Online-Circulation online began Thursday, September 11 and
Much credit goes to Soong Yi, Assistant Librarian
everything went smoothly.
in Charge of ·Technical Services; John Tieberg-Bailie, Head, Circulation
Department; and Eric Telingator, Computer Consultant, in the team effort to
get everyone trained and the hardware in
place~
The support from Joyce
The public seems to be accepting
Mitchell of JCPL throughout was excellent.
it readily.
Local Records Conunission of Cook
County-~We
received notice in July
that we are required by law to file an Application for the Disposal of Public
Records with the Local Records Cormnission of Cook County.
The Commission
prepared an inventory of our records with a reconunendation for length of retention for each type of
record~
We are in compliance in all areas.
Crystal Night Display. at· Holocaust
Museum~~The
Holocaust Museum has
requested our assistance in preparation of a display of photographs
ing Crystal Night.
Sandra Palmore, Community Services Librarian, identified a
number of photographs in books
has
arrang~d
commemorat~
a~d
magazines in the
.to have them photostatted.
Library~s
collection and
The exhibit will run from November 9
to the middle of December.
Tour for Evanston Public Library Trustees--Six trustees of the
Evanston Public Library toured the Skokie Public Library, .Saturday, September 6
at the request of Donald E ~ Wright, Librarian, to gain ideas for Evans.ton
expansion plans.
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Definition of Capital Expense--If agreeable to the trustees, "capital
outlay for fixed assets" will be defined in accordance with the definition
on the Annual Report form for the Illinois State Library as "those things which
are not consumed in use, can be expected to last at least five years, and cost
at least $.1,000."
New definition was accepted
by the Board ..
New library materials--Compact discs and new paperbacks for adults
and children were put out for the public on September ll and were well
received as indicated by extensive usage'!
Director's travel and professional invol vement--Mrs·. Anthony asked
the Board of Library Trustees for direction in handling expenses when she
attends the Enoch Pratt Free Library•s Centennial Conference November 19-21,
which she would like to combine with some vacation time.
After lengthy discussion it was the consensus of the Board that the
primary reason for the trip·at this time is to attend a professional meeting
and therefore the Director's travel expenses would be covered by the Library.
After further discussion r.egard.ing the r.>irector accepting professional
speaking engagements during the year Dr. Bloch made a motion, seconded by
Mr. Flintrup:
MOTION:
It is the policy of the Board that the Director be
encouraged to accept professional speaking engagements
which would enhance her reputation and that of the
Skokie Public Library, that if a group which invites
her does not pay her travel expenses, the expenses
be paid for by Skokie Public Library funds and that all
honoraria be returned to the conference expense fund.
Further discussion ensued with the result that Dr. Bloch amended
the motion adding:
and that she report all such trips to the Board in advance.
The roll was called.
Mr.
Flintrup~-yes;
Dr.
Bloch-~yes;
yes; Dr. Wozniak--yes; Mrs. Zatz--no; Mrs, Merritt--no.
amended passed.
Mrs, Weiner--
The motion as
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GOALS AND OBJECTIVES FOR THE SKOKIE PUBLIC LIBRARY FY
~87
The trustees reviewed the list of Goals and Objectives prepared by
Mrs. Anthony, and were unanimous in support of working with a defined plan.
The trustees commented on some of the specific points.
They were in
agreement that the objectives which. would make an economic impact be presented
to the Board with an estimate of their cost and prioritized.
The trustees
also requested that '·'Goals and Objectives" be maintained on the Agenda each
month.
Further discussion
ensued~
Dr. Bloch asked the Director to consult
with. staff to get their ideas as to what they feel are top priorities.
He
also voiced concern with financial ramifications.
Mrs~
Anthony stated that the goals listed can be realized within
current budget; at a point where ·objectives lead to specific recommendations
incurring significant expense, those recommendations will be brought to the
Board for consideration.
The Director will try to anticipate such expenses
and include them in the annual budget preparation.
The trustees supported the concept of the Goals and Objectives as
presented--a projected plan for the Skokie Publi.c Library,
The· Board requested
details. be given along with the costs, as appropriate, nearer to the .time of
implementation.of the respective goal.
VACATION POLICY
Mrs. Anthony distributed a copy of the Employee Benefits Section
of the Personnel Code covering vacations, highlighting recommended clarifications and changes.
(A copy is attached.)
After discussion Mr. Flintrup made a motion, seconded by D.r
'!
Bloch;
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MOTION:
That the Skokie Public Library Board of Trustees
accept the Director's recommended changes to the
Vacation section of the Personnel Code relative
to the vacation period extending throughout the
year, from the employee's anniversary date of employment to the anniversary date in the following
year. Also adding that a maximum of five (5)
days of vacation may be taken in units of ·days ·
singly or in combination. And, further, that a
full-time employee who has completed the probation
period but not the first year of employment may be
permitted up to one ·week paid vacation and one
week unpaid vacation if such absence does not
interfere with the operation of the Library.
However, if the employee does not complete one
year of employment with the Library, the Library
may deduct up to five (~) days salary from the
·employee's final paycheck, according to the number
of vacation days used .
The roll call vote for approval was unanimous.
PER CAPITA GRANT
Mrs. Anthony stated there are several
pro~osed
uses. for FY
.~ 87
Per Capita Grant funds including library signage, the purchase of printers
for the online catalog., a burster to separate data mailers and foreign
language books.
Monies will also be used for a community survey or focus
groups to obtain broad community input into the long range planning process
and matching funds for a possible grant for programmi:ng durin_g National
Library Week,
1987~
AUTOMATION
Mrs. Anthony reported that the functional performance test has
been completed on the system with the exception of the inventory function
which will be noted in a letter to Geac.
JCPL will begin paying maintenance
charges on hardware and software ninety days from the date of completion of
the functional performance test.
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SKOKIE.ACCESSIBLE LIBRARY SERVICES (.SALS)
The trustees reviewed the audit report from Peat, Marwick,
Mitchell and Company and the two bibliographies "Skokie Public Lib.rary
Books on Cassette" and "Skokie Public Library Closed Captioned Videotapes."
INSURANCE
Mrs. Anthony reported that Calvert Insurance is not going to
come through with a quotation on Errors and Omissions insurance within the
next few weeks and therefore s.uggested to the Board that they approve signing
with the ALA sponsored company to bind coverage with an annual premium of
$2,582.
After discussion Mrs. Zatz made a motion seconded by Dr. Wozniak:
MOTION:
That the Skokie Public Library Board of Trustees
authorize the Di.rector to bind coverage with
payment of the $2,582 annual premium for the American·
Library Association (ALA). sponsored Specialty Errors
and Omissions Liability Insurance policy with the
Hartford issued through Kirke-Van Orsdel,
The roll was called.
Mrs. Zatz--.yes; Dr. Wozniak... --yes; Mrs. Weiner-.-
yes; Dr, Bloch--yes; Mr. Flintrup.-....no,; Mrs.
Merritt""'-.yes~
The motion passed.
REPORT ON NORTH SUBURBAN LIBRARY SYSTEM
Mrs. Weiner reported that there was no Management Affairs Committee
meeting in August and that Susan Mikalauskis, ·Treasurer of the NSLS Board
of Directors has resigned her post.
held.
·Public
A meeting to elect a treasurer will be
Mrs. Weiner reminded the trustees that her maximum term as Skokie
Library~s
representative to the North Suburban Library System Board
will expire next year.
The trustees reviewed "The· Nor 'easter'', July / 19.86 i.ssue, and commented
on the good coverage given our Skokie Acces.sible Library Services and other
Skokie Public Library programs under '·'Tracings .• ".
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'COMMENTS- FROM . TRUSTEES
Mrs. Merritt made a motion, seconded by 11.rs. Zatz;
MOTION:
That the Skokie Public Library Board of Trustees
reconsider the motion passed at the August 13 1 .19.86
Board meeting and reopen the discussion .relative to
reimbursement of conference expenses ..
Mrs. Merritt questioned the propriety of allowing trustees to attend
the full six day ALA Convention, expenses paid 100%. (Formerly the trustees
received $500 to utilize for ALA hotel costs, meals, etc,, in addition to
air fare and one night's hotel advance payment.)
The trustees discussed this issue.at length.
Mrs. Hunter called for a vote on the motion for
Mrs. Zatz--no; Dr. Wozniak--yes; Mrs.
Weiner-~no;
Dr.
reconsideration~
Bloch~~no;
Mr. Flintrup--
The motion passed'!
yes; Mrs. Merritt-.-yes; Mrs. Hunter--yes ~
After discussion by the trustees Dr. Bloch made a motion, seconded
by Mrs. Weiner:
MOTION:
That the word "justifiable" be substituted for
"reasonable'' in the motion approved unanimously
at the August .13, 1986 Board meet.ing, as noted on
Page 15 of the minutes.
The motion to read: That the Skokie Public Library
Trustees be reimbursed for justifiable out~of~pocket
expenses, ·travel, room and sustenance while at the
American Library Association (ALA).. Conference, and the
Public Library Association (PLA) Conference~
Mr. Flintrup-..-.yes; Dr. Bloch-.....yes.; Mrs. Weiner-.-
The roll was called.
yes; Dr. Wozniak--yes; Mrs. Zatz--yes; Mrs.
on the record as voti.ng no.
Merritt--no~
Mrs. Hunter asked to be
The motion passed.
Dr. Bloch suggested that the Board discuss reimbursement of conference
expenses prior to each conference so that they can set a
ing to the conference site and
program~
s~9gested
The Board concurred.
;eigure accord-
�-9-
ADJOURNMENT
There bei.ng no further business, or comments from trustees
Mrs. Hunter adjourned the meeting at io:OO
p~m . .
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EMPLOYEE BENEFITS:
VACATIONS
Regular salaried employees who have been employed for at least one (1)
year are eligible for a paid vacation.
A salaried employee's vacation eligibility year shall be the twelve (12)
month period immediately preceding the anniversary of the employee's
most recent date of hire.
Vacation allowance for full-time salaried professional staff is four
(4) weeks
annually after o ne (1) year of service; for full-time salaried supportive
staff two (2) weeks annually after one (1) year of service; three (.3)
weeks annually after five (5) years of service and four (4) weeks annually
after ten (10) years of service.
Vacation allowance for part-time salaried professional staff is two (2)
weeks annually after one (1) year of service; for part-time salaried
supportive staff one (1) week annually after one (1) year of service and
two (2) weeks annually after ten (10) years of service.
In all cases the term week applies to the regular workweek schedule.
Hourly employees do not receive vacation time with pay, but unpaid vacation
time may be granted by the Supervisor.
The vacation period extends throughout the year, from the employee's
anniversary date of employment to the anniversary date in the following
year.
A maximum of five (5) days of vacation may be taken in units of
days, singly or in combination.
For the balance of vacation allowance,
normally, no less . than fiv e (5) consecutive working days shall .be taken
at one time: and in no ·case more than a .one year's vacation entitlement
at one time.
Vacation entitlement shall acc rue each month on a pro-rated basis of
l / 12th of the vacation allowance for which each employee is eligible
based upon continuous years of service.
A reduction of vacation entitle-
ment due is caused by a change of employment status, or leaves of
absence.
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I
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/
2.
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Vacation time is not cumulative and shall ordinarily be taken during the
anniversary year in which it falls.
Employees shall not be financially
compensated for vacation time not taken during the twelve (12) month
period following their anniversary dates.
Except in the case of an emergency, a request for vacation time shall
ordinarily be submitted at least one (1) month in advance.
Full-time employees in each department with the greatest length of
service with the Library shall have the preference of vacation period.
However, to insure the effective operation of the Library, it hereby
reserves the right to limit the nwnber of employees who will be permitted
to be on vacation at any one time, to decide vacation periods, and to
change scheduled vacations.
Supervisors shall rotate vacation schedules
if staff members' vacation plans coincide.
In all cases department scheduling must be acconunodated.
If a paid holiday, as defined herein, falls within a full-time employee's
vacation period, an extra day may be taken as arranged with the Supervisor.
Personal leave or floating holidays shall not be combined with the vacation
time nor holiday time.
No vacation pay will be paid in advance of being earned,
In the event a salaried staff member's employment is terminated before
receiving the vacation to which the employee has become entitled, as of
the employee's most recent anniversary date, payment for such vacation will
be made at the time of termination.
In addition, the employee will be paid for vacation time which has accrued
during the current eligibility year since the most recent anniversary
date.
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3.
A full-tim e employ ee who has comple ted the probati on period but not
the
first year of employm ent may be permit ted up to one week paid vacatio
n
and one week unpaid vacatio n if such absence does not interfe re with
the
operati on of the Library . Howeve r, if the employ ee does not comple
te
one year of employm ent with the Library , the Library may deduct up
to
five (5) days salary from the employ ee's final payche ck, accord ing
to
the number of vacatio n days used.
In additio n to the entitle d paid vacatio n time up to two weeks unpaid
vacatio n may be taken as long as the smooth functio ning and effecti
ve
operati on of the Library can be mainta ined.
Permis sion to deviate from these proced ures must be reques ted of
the
Chief Librari an through the Superv isor.
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Title
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Minutes, Wednesday, September 17, 1986
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Merritt, Shirley (Secretary)
Description
An account of the resource
Attachment: Vacation Policy
Date
A point or period of time associated with an event in the lifecycle of the resource
1986-09-17
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19860917.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1980s (1980-1989)
Extent
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12 p.
1980s
library board meetings