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November 11, 1987
Minutes of the regular meeting of the Board of Trustees of the Skokie
Public Library held Wednesday, November 11, 1987.
CALL TO ORDER
The meeting was called to order at 7:35 p.m. by Diana Hunter, President.
Members present:
Diana Hunter, President; Dr. John M. Wozniak, Vice
President; Shirley Merritt, Secretary; Walter B. Flintrup; Dr. Herman S. Bloch;
Eva D. Weiner; Norma L. Zatz; and Carolyn A. Anthony, Director.
Observer present:
Barbara A. Kozlowski, Associate Director for Public
Services.
Also present for the purpose of making a presentation on signage was
Dale Tubaugh of MODULEX.
Mrs. Hunter requested that the regular order of business be put aside in
order to hear Mr. Tubaugh's presentation on signage.
The trustees concurred.
SIGNAGE PRESENTATION
Mr. Tubaugh distributed a brochure to trustees and discussed the aspects
of the MODULEX interior sign system.
The system was developed by industrial
and graphic designers and is based on the LEGO principle of interchangeable
letters.
Some features are:
a variety of letter and sign sizes; color coding;
interchangeable layouts and logos which can be incorporated; pictogram
panels; and options of wall mounting and suspension.
Directional signs, identification of areas, and the flexibility of the
MODULEX system were discussed.
�2
Mr. Tubaugh stated that MODULEX signage is in place in a number of
Chicago area libraries, including the Rockford Public Library, Oak Lawn
Public Library, Ela Area Public Library District, Downers Grove Public
Library, and the Zion-Benton Public Library District.
The trustees concurred that the Skokie Public Library needs clear
signage that is easy to update and will be consistent with the quality of the
building and its furnishings.
After discussion of the procedures involved in selecting the total design,
Mrs. Hunter thanked Mr. Tubaugh for his thorough presentation of the
MODULEX signage system options available.
Mr. Tubaugh left the Board Room
at 8:00 p.m.
Mrs. Hunter returned the meeting to the regular order of business.
APPROVAL OF THE MINUTES OF THE MEETING OF OCTOBER 14. 1987
Mr. Flintrup moved that the Board of Trustees approve the minutes of
the meeting of October 14 as written subject to additions and/or corrections.
Mrs. Weiner seconded the motion and called for an addition to the last sentence
under ALA Legislative Committee on Page 4.
The sentence should read:
"Diana
Hunter is a member of the ALTA Legislative Committee and Eva Weiner is a
member of the ALTA Intellectual Freedom Committee and the ALTA Resolutions
Committee."
There being no further corrections the motion to accept the minutes as
corrected passed unanimously and the minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
SLS UNEMPLOThffiNT COMPENSATION STATEMENT
LIST OF BILLS
Mrs. Zatz made a motion, seconded by Dr. Wozniak:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE FINANCIAL STATE1\1ENTS ,
SLS UNE:tvfi>LOYMENT C01\1PENSATION GROUP ACCOUNT
CASH BASIS FOR 3 MONTHS ENDING SEPTEMBER 30,
1987 STATE1\1ENT, AND LIST OF BILLS ON THE CONSENT
AGENDA SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTlvlENT HEAD(S)
CORRESPONDENCE
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY PLACE ON FILE
THE FOLLOWING CONSENT AGENDA ITEMS:
1. CIRCULATIONREPORTS
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTfvlENT HEAD(S)
4. CORRESPONDENCE
The motion passed unanimously.
Several questions were raised by trustees regarding circulation
statistics and return on investments.
After discussion Dr. Bloch suggested that Mrs. Anthony contact SLS
(Suburban Library System) regarding the low rate of return they receive on
investments in comparison to what the Library receives.
SLS should be
getting the highest rate on their investments.
Mrs. Anthony spoke with Mr. Vogel at SLS regarding the million dollar
plus September 30, 1987 balance in the Unemployment Group Account Fund.
Mr. Vogel stated that contributions will still be made but dividends will
be
given. every 6 months or once a year.
Also, in regard to Mr. Flintrup's question last month on the possibility of
an SLS representative reviewing the Library's Personnel Code, Mrs. Anthony
determined that Beth Mueller did this for SLS only.
�4
Mrs. Anthony will follow Bookmobile circulation statistics and report to
the Board.
YEAR-TO-DATE BUDGETARY STATUS
The trustees discussed the Year-to-Date Budgetary Status report which
was not a Consent Agenda item this month.
In regard to Board concerns Mrs. Anthony will review
anticipated tax receipt information for verification.
PROGRAM STATISTICS SECOND QUARTER 1987-88
The trustees reviewed and discussed the second quarter program
statistics report as prepared by Gary R. Newhouse, Coordinator of Audio Visual
Services, Adult Services.
Mrs. Anthony stated that because of poor attendance at the program
"Let's Book Lunch"
it is being offered as an evening program at 7 p.m. as
"Librarians Review--New Books".
This quarterly report will assist in evaluating the programs we offer
Library patrons and will aid in determining the types of programs that
interest them and what we should be offering the public.
At this point Dr. Bloch asked that discussion be returned to
CORRESPONDENCE, and specifically the letter from Michael L. Henthorn,
Assistant Vice President, Financial Services Center, NBD SKOKIE BANK, N.A.
in
which he discusses collateralization of the account relationships maintained
by the Skokie Public Library.
The trustees discussed the collateralization of repurchase agreements
and other deposits, third party security for collateral and the changing market
value of securities which have not yet reached the date of their par value.
Lengthy discussed ensued.
�5
The trustees concurred that Mrs. Anthony should contact a bank official
regarding the current market value of collateral.
The Board may want to adopt
a written policy concerning the value of collateral relative to investments and
other specifications for the Library's investments and security thereof. The
Board requested that Mrs. Anthony also ascertain what the fluctuating range
of interest rates on the collateralizing securities
has been during the past
sixty days.
DIRECTOR'S REPORT
Statistics--Circulation was up more than 13% for the month.
The gain
was strongest in Youth Services (up 20% ), with Bookmobile reversing recent
declines by showing an increase in adult circulation.
The volume of reference
transactions was also higher for October, 1987 than October, 1986.
In
September, the most recent month for which statistics are available, 266 uses
were logged of databases in 99 sessions at the terminal.
Reciprocal
Borrowing--Reciprocal Borrowing was up for the quarter
from July-September, 1987, with net lending of 5061 items as compared with
net borrowing of 3048 items from July-September, 1986.
Items borrowed by
Skokie residents elsewhere were down about 1500 from 1986 for the period
while items borrowed from the Skokie Public Library were up about 6500.
Registration--Registration is now at 31,511, including 25,943 registered
Skokie patrons.
Boiler Stack--One of the boiler stacks on the roof is badly corroded,
causing deposits of rust and debris to accumulate in the boiler.
Johnson Controls originally thought that the unused incinerator stack
could be moved and welded into place, but the metal is too thin to weld.
The
stack will need to be replaced next spring after the boiler is shut down for the
season.
�6
Automation--Downtime during October was less than 1% on the
circulation module and 5-6% on the public catalog and other modules.
JCPL
(Joint Computer Program for Libraries) will receive a maintenance credit of
$343 .44 for the month accordingly.
Midwest Geac Users Group--Twenty-nine persons attended the first
Midwest Geac Users Group, organized by Joyce Mitchell, Project Manager of
JCPL and held at Skokie Public Library October 16, 1987.
Non-JCPL libraries
represented were the South Central Library System (Madison, Wisconsin) and
INCOLSA, an Indiana consortium.
Don Kaiser, representing Geac, announced
the appointment of Harriet Velazquez as Senior Vice President, Library
Division (from Utlas).
helpful.
Sharing of problems, concerns and solutions was
Another meeting will be held in May, 1988.
System Task Force on Multitype Cooperation--Mrs. Anthony has been
asked to be one of two public library representatives to an ad hoc task force,
working with Robert McClarren, System Director, North Suburban Library
System (NSLS), to identify and evaluate resources for sharing among types of
libraries.
Not more than one meeting will be involved.
Book Sale--The sale last Saturday and Sunday of books which were
withdrawn from or not added to the collection generated $2,917.74.
Camille
Cleland coordinated arrangements and supervised twenty-one staff members
who volunteered their assistance with the sale.
Brief discussion followed.
Mrs. Zatz suggested we contact Chicago House or Aids Hospices to donate
the leftover books.
MFLA--Mrs. Anthony made a presentation on library planning at MFLA
and participated in a discussion group of directors from the larger area
resource libraries in Illinois.
She attended programs on using computers
�7
with the disabled, managing change in the Library, the librarian in the
political process (Herbert White), a talk on leadership by Margaret Chisholm,
and a presentation by author Maya Angelou.
PERSONNEL
The trustees noted the resignation of Lisa Uzarewicz, part-time
Intermediate Clerk, Adult Services, effective October 23, 1987; Susan Dickens,
Administrative Secretary, Administrative Office, effective October 31, 1987;
Ann Briody, part-time Reference Librarian, Adult Services, effective
November 29, 1987; and the termination of Dawn Nole, part-time Circulation
Clerk, effective November 3, 1987.
AUDIT
After discussion of the Peat Marwick Main and Company audit it was
recommended that Mrs. Anthony request the auditors include the dollar value
of the Skokie Public Library's collection in the fixed asset report.
Mrs. Anthony stated that the appraisal firm of Marshall and Stevens
includes the value of the books in the annual update of our appraisal, and the
value of the collection is included in our insurance papers.
The accrual accounting system was discussed and the trustees agreed the
Year-to-Date Budgetary Status statement seems to be sufficient at present.
INSURANCE
The trustees reviewed the insurance quotations from Tom English of
Boyle, Flagg and Seaman.
Mr. English recommends we stay with Northbrook
Insurance because of its reputation and our experience with them.
AUTOMATION
Mrs. Anthony wanted the trustees to be aware of the difference in the
initial configuration statistics as originally proposed for JCPL and the actual
�8
figures.
The trustees discussed options available in view of the lack of
additional
capacity.
SKOKIE ACCESSIBLE LIBRARY SERVICES CSALSl
The trustees reviewed the October, 1987 "Monthly Report, Community
Services Section:
Services to Persons with Disabilities", and noted the SALS
manual "A Brief Guide to Serving Persons With Disabilities in the Public
Library".
LIBRARY CABLE NETWORK
We will increase the amount of programming on the Library Cable
Network channel from eight hours a week to twelve hours or more.
DISCUSSION OF CO:MPENSATION REVIEW
The report of the meeting of the Compensation Committee October 30
prepared by Mrs. Anthony indicated that it was agreed that concerns are for
cost control, recognition of merit, overall salary levels and staff morale.
Additionally, as expressed at the October Board meeting, any change should be
minimal and/or gradual as staff has just adjusted to the present system.
Cost control is possible at present with a compensation management
system which was demonstrated on the computer by Eric Telingator at the
Compensation Committee meeting.
The system can project maximum salary
liability for a fiscal year, including merit step increases.
It can also project
the cost of a cost-of-living adjustment.
Dr. Bloch presented his proposals for the conversion to a grade/range
compensation
system.
Lengthy discussion ensued.
The importance of performance reviews and the recognition of work
which exceeds expectations were discussed.
�9
Mr. Flintrup distributed materials obtained at a program at the Midwest
Federation of Library Associations (MFLA) conference on merit pay systems.
All acknowledged more difficulties than benefits with a merit pay system.
Concerns included time involved in administration, importance of extensive
training for all staff involved in evaluation, establishment of performance
standards, and inability to significantly alter pay to a degree that would serve
as
motivator or recognition of outstanding performance.
After further discussion Dr. Bloch made a motion, seconded by Dr.
Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PROCEED TO DRAW UP A SPECIFIC
PROPOSAL INCLUDING THE POINTS MADE IN THE
COMMITTEE REPORT OF OCTOBER 30, FOR
PRESENTATION ATTHENEXTBOARD:MEETING. TIIlS
WOULD BE A SPECIFIC PROPOSAL OF THE FORM WHICH
THE NEW SYSTEM WOULD TAKE-IT WOULD NOT BE THE
FINAL PROPOSAL BECAUSE THE ACTUAL NUMBERS TO
BE INCLUDED IN THE GRADFJRANGE SCALE WOULD
REQUIRE FURTHER STUDY SO THAT IT WOULD BE
COMPETITIVE.
After discussion the role was called.
Mrs. Zatz--no; Dr. Wozniak--yes; Mrs. Weiner--no; Dr. Bloch--yes; Mr.
Flintrup--yes; Mrs. Merritt--yes.
The motion passed.
INFOTRAC II
Mrs. Anthony advised the Board that a motion is necessary at this time
in order to lease purchase the INFOTRAC II Periodical Index on CD Rom with
monthly updates at the sale price of $4,050. per year, including lease purchase
of equipment.
This has proved advantageous on a free demonstration basis.
After discussion Mr. Flintrup made a motion seconded by Dr. Wozniak:
MOTION:
That the Skokie Public Library Board of Trustees
authorize the purchase of INFOTRAC II for one year
at a cost of $4,050.
�10
The role call vote for approval was unanimous.
DISCUSSION OF POSSIBILITY OF PROVIDING VIDEOCASSETIES ON RBP
Due to the already late hour, the discussion of the possibility of
providing videocassettes on a reciprocal borrowing arrangement was tabled
until
December.
ADOPTION OF STATEMENT ON EMPLOYEE HANDBOOKS AS CON1RACTS
Because the Illinois Supreme Court recently determined that the
language in an employee handbook may be sufficient to create contractual
obligations, and in particular language that a nonprobationary employee
could be discharged only after written notice was sufficient to create a form of
tenure of employment John E. Juergensmeyer, legal counsel of the North
Suburban Library System recommended the following language be
incorporated in employee handbooks or explanatory leaflets:
TIIlS EXPLANATORY MATERIAL FOR EMPLOYEES DOES NOT CONSTITUTE A
CONTRACT OF EMPLOYMENT WITH THE LIBRARY, AND DOES NOT CHANGE
OR MODIFY... (SEE ATIACHED)
After brief discussion Dr. Wozniak made a motion, seconded by Mr.
Flintrup:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ADOPT THE STATEMENT ON El\1PLOYEE
HANDBOOKS AS RECOMMENDED BY MR.
JUERGENShIBYER, LEGAL COUNSEL FOR NSLS, TO BE
INCLUDED IN THE SKOKIE PUBLIC LIBRARY
PERSONNEL CODE.
The role call vote for approval passed unanimously.
�ADDENDUM TO PERSONNEL CODE, SKOKIE PUBLIC LIBRARY
This explanatory material for employees does not constitute a contract of employment with
the Library, and does not change or modify any agreements between the Library and the
employee. The sole purpose of the handbook is to provide general information regarding
the personnel program, and the information provided may not apply in any particular case.
In particular, unless otherwise indicated in a written contract between the employee and the
Library, all personnel are considered employees at will, and any or all language which
might be construed to the contrary is hereby specifically disclaimed Nothing in this
explanatory material shall be interpreted as an offer of employment or promise of continued
employment. Continued employment of all employees is subject to the general discretion
of the Board of Trustees with respect to all aspects of employment and benefits.
Adopted 11/11/87
�11
DISCUSSION OF MULTITYPING
The North Suburban Library System Joint Trustee Continuing Education
Committee and the Regional Library Advisory Council are presenting a
program Monday evening, November 30, 1987 at the NSLS Headquarters.
Anthony will moderate this program "Multityping:
Library".
Mrs.
the Potential for Your
Mrs. Anthony suggested all the trustees attend this meeting.
NORTH SUBURBAN LIBRARY SYSTEM
Mr. Flintrup reported on the NSLS Board of Directors' meeting.
The trustees reviewed the "NSLS Legislative Notes" 87-21, November 3,
1987.
Mr. Flintrup highly recommended the trustees attend the Multityping
meeting at the System.
COMMENTS FROM TRUSTEES
Mrs. Merritt suggested two excellent articles to fellow trustees which
she considered recommended reading.
Mr. Flintrup reported that he considered the MFLA Conference quite
worthwhile.
ADJOURNMENT
The meeting was adjourned at 11 :00 p.m.
�
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Title
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Minutes, Wednesday, November 11, 1987
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Merritt, Shirley (Secretary)
Date
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1987-11-11
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
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LBM19871111.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1980s (1980-1989)
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12 p.
1980s
library board meetings