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January 13, 1988
Minutes of the regular meeting of the Board of Trustees of the Skokie Public
Library held Wednesday, January 13, 1988.
CALL TO ORDER
The meeting was called to order at 7 :05 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Dr. John M. Wozniak, Vice President;
Shirley Merritt, Secretary; Walter B. Flintrup; Eva D. Weiner; Norma Zatz; and Carolyn
A. Anthony, Director.
Member absent: Dr. Herman S. Bloch.
Observers present: Barbara A. Kozlowski, Associate Director for Public Services;
and David Rubin, 5026 Suffield Court, Skokie, Illinois 60077.
Also present was Daniel D. Brown, Director of Parks and Recreation, Skokie Park
District, at the invitation of the Board.
Mrs. Hunter requested that the regular order of business be put aside in order to
hear Mr. Brown's presentation.
The trustees concurred.
After Mr. Brown's presentation on the District's renovation plans for Oakton and
Emily Parks, the trustees and Mrs. Hunter thanked him.
Mr. Brown left the meeting at 7:45 p.m.
Mrs. Hunte~ recognized Skokie resident, David Rubin of 5026 Suffield Court.
Mr. Rubin related a presentation to theVillage Board with regard to a type of
benefactor plan whereby donated monies which have been set aside for funding non-profit
organizations can be disbursed to government bodies for a particular project not funded by
tax revenues, fines and fees.
After discussion Mrs. Hunter thanked Mr. Rubin for his concern and interest and
for taking the time to present his thoughts to the Board
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Mr. Rubin left the meeting at 7:50 p.m.
Mrs. Hunter returned the meeting to the regular order of business.
APPROVAL OF TIIE MINUTES OF THE MEETING OF DECEMBER 9, 1987
Mr. Flintrup moved that the Board of Trustees approve the minutes of the meeting
of December 9, 1987 as written subject to additions and/or corrections.
Mrs. Zatz seconded the motion.
There being no additions or corrections the motion to place the minutes on file as
written passed unanimously.
CONSENT AGENDA ITEMS
FINANCIAL STATE:rv.IENTS
LISTS OF BILLS
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE FINANCIAL
STATEMENTS, AND LISTS OF BILLS ON THE
CONSENT AGENDA SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S)
CORRESPONDENCE
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY PLACE ON
FILE THE FOLLOWING CONSENT AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTh1ENT HEAD(S)
4. CORRESPONDENCE
The motion passed unanimously.
1988-89 BUDGET -- PRELIMINARY CONSIDERATION
The trustees reviewed the"Projected Budget for Fiscal Year 1988-99" and discussed
revenues and expenditures including possible salary adjustments.
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Mrs. Anthony stated she would like to raise the beginning salary of entry level
librarians to a more competitive figure, an increase of about 10%, or to $20,600 per
annum.
Mrs. Anthony has investigated the possibility of extending Sunday hours through
the summer months and included salary costs in the preliminary budget.
The trustees discussed the financial implications of these changes and Mrs.
Anthony's suggestion of overtime pay beginning after 40 hours, instead of the present 371/2 hours.
After discussion it was the consensus of the Board to consider the feasibility of
these changes after further study. Mrs. Anthony will provide more detailed information,
such as, daily traffic and circulation statistics and the budget implications of alternate
changes in hours when the first draft budget for FY '88-'89 is presented at the February
Board meeting.
Discussion ensued regarding the Library's holdings, currently at approximately
360,000 books. Mrs. Anthony stated 20,000 new books were purchased during the last
fiscal year and she would like to increase that line of the budget.
GIFT OF $50.00 FROM PAT AND OLLIE HOWELL IN MEMORY OF DANIEL
LAPINS
The donors requested these funds be used for the purchase of recorded classical
piano music.
PERSONNEL
The trustees noted the resignation of Mary Jane Anderson, full time Children's
Librarian, Youth Services, effective January 9, 1988.
DIRECTOR'S REPORT
Statistics--Circulation showed a modest increase of less than 1% in December over
December, 1986. Youth Services circulation was up 12% for the month and the year-to-
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date increase for overall circulation is still nearly 10%. Snow storms and cold weather in
December, 1987, probably account in large part of the modest monthly increase. Reference
services continued to climb, up nearly 15% for the month and 11 % for the year-to-date.
Discussion ensued regarding bookmobile circulation statistics. Mrs. Anthony has
been following the trend and will continue to watch statistics.
The suggestion was made to evaluate Bookmobile stops, to consider changes and
additional stops. Mrs. Anthony will investigate these possibilities.
New Look for Youth Services--Mrs. Anthony reported that Youth Services has a
new look. Stacks, service desks and tables have been rearranged to facilitate quiet study
and improve arrangements of materials. Youth Services staff made the plans and carried
out the shifting with help from the custodians. The drapes have been mended and cleaned.
Public reaction has been favorable.
Shelving. Etc. in Adult Services--Adult Services staff have also been busy
improving arrangements. New videos have been grouped by broad subjects. The compact
discs have been moved to new display shelving next to the large type books, where they
are now arranged in Dewey order.
Final Acceptance of Geac System--JCPL staff have conducted response time tests
on three Sundays and have found that response time for both circulation and catalog
transactions more than meets specifications. Mrs. Anthony anticipates that the JCPL Board
will approve final acceptance of the Geac system at their Board meeting Friday, January
15.
Mrs. Anthony reported we were having disc drive problems for a few days, but
despite this, overall, we have had relatively good experience with Geac.
DocumentDelivezy--Document Delivery sample taken in April, 1987, indicated that
about 15% of items which are not readily available can be supplied in one week and about
54% in one month. We were not happy with these results which were down from about
22% in seven days and 60% in 30 days the previous year. Problem areas were identified
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as: procedures for handling reserves, procedures for handling requests for materials
shown as "in-library" on the catalog, and crowded, messy shelves. Objectives were set to
address each of these areas. Recent compilations from a retest done in November show no
change from April, 1987. While this is disappointing, we are looking for ways to improve
the situation and will continue to monitor results at six month intervals. Target fill rates are
25% in seven days and 70% in 30 days.
Holiday Luncheon--Mrs. Anthony reported that the staff enjoyed a holiday
luncheon on December 31, postponed from December 15 due to snow and a power outage
at the caterer's.
Illinois Subcommittee on Systems--Mrs. Anthony attended a meeting of the Illinois
Subcommittee on Systems in Springfield, December 14. The group discussed a survey of
system directors regarding essential system services, the development of a strategy for
evaluation of systems and consideration of eligibility of state institutions for system
membership.
Reception for Jackie Gorell--Trustees Eva Weiner and Herman Bloch and Mrs.
Anthony attended a reception for New Mayor Jackie Gorell following the Village Board
meeting January 4.
ALA Midwinter--Mrs. Anthony attended ALA Midwinter, January 5 - 12, 1988 in
San Antonio, Texas. She made a presentation on measurement, evaluation and taking
action at a workshop for State Library Development consultants and others who will be
assisting librarians with the new Public Library Development Program. She also attended
meetings of the Public Library Association Board as an elected Director-at-Large.
Staff members Merle Jacob and Sandra Palmore also attended ALA Midwinter as
did former staff members Dorothy Rasmussen and Eugenia Bryant. (Note: Eugenia
Bryant still works occasionally as a substitute librarian for the Skokie Public Library.)
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CONSIDERATION OF FEE FOR DEFACING OR REMOVING OF BAR CODE
LABELS
Mrs. Anthony reported that a few patrons return overdue materials with bar code
labels either entirely removed or defaced, perhaps with the thought that by doing so the
Library will not be able to trace the material to them. In an effort to discourage this practice
she suggests instituting a fee to be paid by the patron when this type of vandalism is
perpetrated.
The trustees agreed this is an act of malicious damage and warrants the levying of a
fee. Dr. Wozniak made a motion, seconded by Mr. Flintrup:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD
APPROVES THE DIRECTOR'S RECOlMlVIENDATION
TO ASSESS A FINE OF $3.00 FOR ANY BAR CODE
LABEL WlllCH IS DEFACED OR REMOVED FROM
SKOKIE PUBLIC LIBRARY MATERIAL.
The roll call vote for approval was unanimous.
After discussion, it was the consensus of the Board the policy be put into effect
immediately and that Mrs. Anthony add this information to the flyer presently being
developed which lists current Skokie Public Library fees, fines and loan periods.
SKOKIE ACCESIBLE LIBRARY SERVICES CSALS)
The trustees noted the "Monthly Report, Community Services Section: Services to
Persons with Disabilities, December, 1987" and the first issue of SALSLETTER.
LIBRARY CABLE NE'IWORK
The trustees noted the "Program Guide Cable Channel 22, January 1988".
DISCUSSION OF COMPENSATION REVIEW
The Compensation Review Committee had not met after the December Board
meeting and in view of Dr. Bloch's absence there was no discussion regarding
compensation.
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Mr. Flintrup recommended that the Library Trustees read the article in the winter
issue of Public Libraries, "Productivity Efforts", which addresses the problems the Board
seeks to resolve.
PROPOSED USE OF AT & T INFORMATION SYSTEMS SI1E
The trustees noted the excerpted page from the Skokie Plan Commission minutes of
November 23, 1987 regarding projected tax revenues from this property.
PROPOSED SKOKIE PUBLIC LIBRARY SMOKING POLICY
In view of the new smoking ordinance passed by the Village of Skokie, all places
of employment must adopt and implement a written policy by March 3, 1988.
After review and discussion of the preliminary draft, Mrs. Zatz made a motion,
seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
1RUSTEES ADOPT THE SMOKING POLICY AS
RECOlVUvIBNDED BY 1HE DIRECTOR WITH THE
CHANGES DISCUSSED (COPY ATIACHED).
The motion passed unanimously.
NORTH SUBURBAN LIBRARY SYSTEM CNSLS)
Mr. Flintrup reported there was no North Suburban Library System Board of
Directors' meeting in December, however he would like the Library Board's thoughts on
the proposal presented by the Mount Prospect Public Library with regard to a RBP nonresident user fee. This issue will undoubtedly be discussed at the next NSLS Board
meeting.
After discussion the Board concurred that they did not see a need to charge fees or
change the RBP policy at this time.
COMI\IBNTS FROM TRUSTEES
The trustees discussed the possibility of a book rack poolside when the Park
District's Oakton Park renovation plans have been completed, and a book rack at the new
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Skokie Swift Station when that is completed. Other ideas discussed included a book sale
rack and paperback exchange system.
Mrs. Weiner reported on her attendance at the American Library Association (ALA)
Midwinter Conference, held in San Antonio, Texas. She attended several meetings
covering a variety of topics, including the Geac Director's meeting.
Mrs. Merritt suggested a sunscreen shade be placed on the watercourt door in an
effort to diffuse the sunlight which shines directly in the librarian's eyes at this time of year
at the Readers' Advisory Desk. Mrs. Anthony will look into this.
ADJOURNMENT
The meeting was adjourned at 9:40 p.m. and the trustees proceeded to Youth
Services to see the new arrangement.
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Title
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Minutes, Wednesday, January 13, 1988
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Merritt, Shirley (Secretary)
Date
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1988-01-13
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19880113.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1980s (1980-1989)
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8 p.
1980s
library board meetings