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March 8, 1989
Minutes of the regular meeting of the Board of Trustees of the Skokie Public
Library held Wednesday, March 8, 1989.
CALL TO ORDER
The meeting was called to order at 7 :40 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Dr. John M. Wozniak, Vice President;
Shirley Merritt, Secretary; Dr. Herman S. Bloch; Walter B. Flintrup; Nonna Zatz; and
Carolyn A. Anthony, Director.
Member absent: Eva Weiner.
Guest present: G. Victor Johnson, President, Board of Directors, North Suburban
Library System (NSLS).
APPROVAL OF THE MINUTES OF THE REGULAR :rvmETING OF FEBRUARY 8,
1989 AND THE SPECIAL MEETING OF FEBRUARY 21. 1989
Mr. Flintrup moved that the Board of Trustees approve the minutes of the regular
meeting of February 8, 1989, and the special meeting of February 21, 1989, as written
subject to additions and/or corrections.
Dr. Wozniak seconded the motion.
Dr. Bloch called for a correction on Page 2, of the minutes of February 8, under
1989-90 BUDGET - PRELIMINARY CONSIDERATION; second paragraph, second
sentence should read: "He observed that with the increase in health insurance, benefit costs
represent approximately 6-1/2% of the~ budget"
The motion to accept the minutes of February 8, as corrected, and the minutes of
February 21 as written, passed unanimously. Both were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE GENERAL OPERATING
FUND, RESERVE FUND FOR THE PURCHASE OF
SITES AND BUILDINGS, REPORT ON FINE ARTS
ACQUISIDON FUND, AND YEAR-TO-DATE
BUDGETARY STATUS FINANCIAL STATEMENTS
AND TIIE GENERAL OPERATING FUND LIST OF
BILLS ON THE CONSENT AGENDA SUBJECT TO
AUDIT.
During discussion the question was raised why Schaumburg Township District
Library's Librarian, Mike Madden, is designated as the check payee (instead of the Library)
for the Spring business reference classes being offered there. Mrs. Anthony will find out.
The roll call vote for approval was unanimous.
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S)
CORRESPONDENCE
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE/LETTERS FROM:
Carol S. Gottlieb
Naomi Rushakoff, 2/8/89 and 2/16/89
Beryl Flom
Florence Burmeister
Neil King Family
Carol D.Tocld
Mrs. Hunter apprised the Board that, on the Board's behalf, she had sent a
condolence letter to Dorothy Rasmussen, former Head of Skokie Public Library Adult
Services Department, and to Liene Sorenson, winner of the Illinois Library Association
Alexander J. Skrzypek Award.
Trustees reviewed the circulation statistics, noting especially the decrease in
circulation of the SAVS administered Library of Congress Blind and Physically
Handicapped (BPH) "talking books on cassette" program and the decline in the use of large
type books.
�3
The motion to approve the Consent Agenda items passed unanimously.
LINE ADJUSTMENTS TO FY 1988-89 BUDGET
The trustees reviewed the information on the "Proposed Line Budget Transfers FY
1988-89".
After discussion Mr. Flintrup made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE LINE ITEM TRANSFERS OF
$41,800 FROM THE 1988-89 FISCAL YEAR BUDGET
AS FOLLOWS: $4,000 FROM LINE ITEM 3
(SALARIES) TO LINE ITEM 32 (FURNITURE &
EQUIPl\IBNT); $3,000 FROM LINE ITEM 4
(PROFESSIONAL SERVICES) TO LINE ITEM 7
(EQUIPl\IBNT MAINTENANCE); $9,000 FROM LINE
ITEM 8 (MAINTENANCE OF BUILDINGS &
GROUNDS) TO LINE ITEM 32 (FURNITURE &
EQUIPl\IBNT); $3,000 FROM LINE ITEM 10
(INSURANCE, HEALTH, DENTAL & LIFE) -- $1,000
TO LINE ITEM 9 (AUTO MAINTENANCE), $2,000 TO
LINE ITEM 13 (CONFERENCE, l\IBMBERSHIP,
WORKSHOP); $5,000 FROM LINE ITEM 11
(INSURANCE) TO LINE ITEM 27 (VIDEOCASSETIES);
$5,300 FROM LINE ITEM 12 (UTILITIES) -- $1,800 TO
LINE ITEM 17 (RECEPTION & ENTERTAINlvlENT),
$1,500 TO LINE ITEM 30 (JANITORIAL SUPPLIES),
$2,000 TO LINE ITEM 27 (VIDEOCASSETIES); $500
FROM LINE ITEM 16 (DATA PROCESSING) TO LINE
ITEM 34 (BANK SERVICE CHARGE); AND $15,000
FROM LINE ITEM 33 (CONTINGENCY) TO LINE ITEM
22 (BOOKS).
The roll call vote for approval was unanimous.
PERSONNEL
The trustees noted the appointment of Gayl Liebman, part-time Information
Assistant, Adult Services, effective March 21, 1989; the promotion of Sara Groh, from
part-time Page to part-time Page/Projectionist, Youth Services, effective February 17,
1989; and the resignation of Irene Jacobs, part-time Information Assistant, Youth Services,
effective March 6, 1989.
�4
DIRECTOR'S REPORT
Library Statistics--Circulation was up again in February, with gains in children's
book circulation leading the way. Microcomputer use is up, particularly by adults since we
acquired an IBM compatible.
Legal Counsel--Mrs. Anthony spoke with Fred Lifton of Robbins, Schwartz,
Nicholas, Lifton & Taylor, Ltd, the firm selected by the Board for legal counsel.
Mr. Lifton said that the firm wanted one of the principals to be designated as primary
contact for the Library and he was interested in assuming the responsibility. Mrs. Anthony
agreed to that arrangement and will meet with him March 13.
Bookmobile--The Bookmobile was off the road for repairs totalling $2,684 this
past month. The Bookmobile, purchased in 1981, was in the shop for service 14 times in
18 months. Mrs. Anthony has written to the Village, requesting that servicing and some
repair work be provided at cost by the Village garage.
Postage Meter--We have ordered a postage meter for processing of Library mailings
and some slugs for cancellation that promote library use.
Online Catalog Use and Training--Gary Newhouse broke out statistics on use of the
online public catalog by age group from the user survey. Users outnumbered nonusers by
a considerable margin for all age groups except 65 and over, for which 38% indicated that
they had used the online catalog. Based on this information and observation by staff
providing catalog assistance in February, online catalog training and assistance for the
public will be continued At the start of twelve daytime programs during March and April a
cataloger will announce that an orientation session to the online catalog will be provided for
all who are interested immediately following the program. The catalog assistance desk will
be staffed on Saturdays from 11 a.m.-4 p.m. and Sunday 1-5 p.m. During weekends and
evenings in February, staff at the catalog assistance desk helped 508 people use the catalog
and answered 380 miscellaneous information requests.
�5
Mrs. Zatz complimented Camille Cleland, Assistant Director for Technical SeIVices
and Automation Coordinator, on her expertise with the Bibliofile and her successful
manner in explaining its use to patrons.
Florence Burmeister's Retirement--There will be a public reception for Florence
Burmeister, Head, Youth SeIVices, on Sunday, April 30, from 4-6 p.m. Invitations will
be sent. A Chicago Tribune reporter spent six hours at the Library recently, gathering
information for an article on the Library, to feature Florence Burmeister and Preschool
Story Time. The article will appear in a special supplement on Skokie, April 5, 1989.
Sunday Activity--Recent Sunday afternoons at the Library have been exceedingly
busy with times when all catalogs were in use and nearly every seat taken. Staff have been
doing their best to check patrons out quickly, but there are still long lines.
During discussion several ideas were presented, including extending Sunday hours
and closing on the morning of the day the Library is least used. Mrs. Anthony will pull
information from statistics compiled in 1988.
Ideas suggested by trustees for Mrs. Anthony to discuss with staff include
additional public address announcements at 15 minute inteIVals to remind patrons that the
Library is closing and "please check out your materials to avoid the rush"; printing a
bookmark promoting "Be an Early Bird/Checkout Early"; looking into the feasibility of a
checkout station in Youth SeIVices, and in other areas of the Library; and the possibility of
a special "express checkout" station.
Mrs. Anthony will discuss with staff.
Assistance to Skokie Historical Society--Ginny Boggs, Cataloger, provided several
hours of assistance to the Skokie Historical Society, advising them on the assignment of
subject headings to photographs and other nonprint materials.
Compensation to Artist--The Library will pay $750., half the declared value of
"Sampler," to the artist Judy Walter to compensate her for her quilt which was lost from the
travelling exhibit of the Textile Arts Centre Faculty Show last fall.
�6
Rotaty Plagues--The Rotary Club has two plaques from their charter and
achievement in contributions which they would like to hang in a public place. The
President, William Miller, has asked if a wall or corner in the Library might be available to
community service groups for display of such plaques.
After discussion it was the consensus of the Board that this precedent should not be
set.
Illustrated Theatre--We have had a preliminary meeting with principals from the
Illustrated. Theatre who are interested in conducting a week's residency for National Library
Week 1990. The troupe is part of the Illinois Arts Tour and has many credits including a
performance of Beauty and the Beast with the Chicago Symphony. Under the terms of the
Illinois Arts Council grant program to which we will apply this month, we would be
eligible to receive two thirds of the $2,000 fee for the residency of two actors from the
Illustrated. Theatre.
This year's National Library Week program is well under way. Twenty Skokie
fourth grade students are doing creative writing and drawing with Arnold Aprill, founder
and artistic director of City Lit, which will be developed into a multi-media performance
entitled Skokie Lives: Traces of History, and presented on April 9, 3:00 p.m. and
April 10, 7 :00 p.m.
How to Get the Veiy Best--Six staff members will attend PLA's (Public Library
Association) workshops on "How to Get the Very Best", March 30-31. Mr. Flintrup will
be a speaker and Mrs. Anthony will be moderator at a panel discussion in the workshop on
political communication.
Display Shelving--After much looking for display shelving compatible with our
present shelving, Mrs. Anthony found a new Estey product available through the Bradford
Systems. Mrs. Anthony proposed purchasing 18 units of this black steel display shelving
for the new books area, audiocassettes and Youth Services periodicals. The cost including
shipping is $6,700.
�7
After discussion Dr. Wozniak made a motion, seconded by Mrs. Merritt:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE THE PURCHASE OF
SHELVINO AS RECOMMENDED BY 1HE DIRECTOR.
Further discussion ensued. It was the consensus of the Board to get an additional
quote on identical shelving and quantity from another Estey distributor and to postpone the
motion until the April Board meeting.
Landscaping--Mrs. Anthony met with John Mariani of Mariani Landscape Design
regarding improvements to the Library's landscaping. Considerable pruning of the Library
trees and shrubs is necessary; and some plantings need to be replaced or removed in order
to restore and enhance the existing plantings. There is a discount if pruning is done this
month. The contract would be worded not to exceed a specific amount Mrs. Anthony
requested the Board's authorization to proceed with landscaping improvements.
After discussion Mr. Flintrup made a motion, seconded by Dr. Wozniak:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE 1HE FIRM OF MARIANI
LANDSCAPE DESIGN TO BEGIN LANDSCAPING
IMPROVEMENTS WITH PRUNING OF THE TREES
AND SHRUBS, AS NECESSARY, IN BOTH OF THE
LIBRARY'S COURTYARDS AND ON THE NORTH
AND WEST SIDES OF THE LIBRARY FOR A COST
NOT TO EXCEED $8,000.
The roll was called. Mrs. Zatz--abstain; Dr. Wozniak--yes; Mrs. Hunter--yes;
Dr. Bloch--abstain; Mr. Flintrup--yes; Mrs. Merritt--no.
Dr. Bloch asked his vote be changed from abstain to yes.
The motion passed.
It was requested that a Parliamentarian review Robert's Rules of Order and advise
the Board of the ruling on abstention votes in the case of a failed or tied motion.
LACONI Trustee Dinner--The Library Administrators' Conference of Northern
Illinois (LACONI) Trustee dinner will be Friday, April 28, at the Drake Oak Brook Hotel,
7 :00 p.m. The speaker will be mystery writer Sara Paretsky.
�8
Reception for Bob McClarren--We have received notice from NSLS that the System
Board will sponsor a reception for Robert R. McClarren, retiring Director, North Suburban
Library System, Sunday, June 11, in the afternoon at the NSLS System Center. Details
will follow.
AUTOMATION
The Director's Report indicates the Joint Computer Program for Libraries' (JCPL)
growth fund will have approximately $275,000 at the end of the fiscal year. Plans are to
double monthly contributions to the JCPL growth fund in FY 1990, adding at least
$150,000 to the joint account
The JCPL Board agreed to purchase an equipment package for $8,000 to test the
operation of a new terminal controller system available from Geac. If the controller works,
as promised, it could enable us to acid more terminals to the system without adversely
affecting response time. This could be a partial solution to one of the biggest limitations we
now face.
Our CD Rom catalog on Bibliofile has been through the first remastering after five
months. Interim changes are added to the hard disk. Pubic response to Bibliofile
continues to be extremely favorable.
LONG RANGE PLANNING PROCESS
The Board will review the Long Range Plan Report of the March 3 meeting, which
includes a revised mission statement reflecting the Board's suggestion that reference be
made to the Library's integral role in the community and lists the goals and objectives
developed by the Committee.
At the next meeting of the Long Range Plan Committee, March 28, the proposed.
objectives will be reviewed and prioritized.
LIBRARY CABLE NE1WORK
The trustees noted the March, 1989 "Program Guide Cable Channel 22".
�9
Because of the length of the meeting it was the consensus of the Board to postpone
viewing the Library Cable Network clips until the April board meeting.
NORTH SUBURBAN LIBRARY SYSTEM
Mr. Flintrup deferred to G. Victor Johnson, President, Board of Directors, North
Suburban Library System.
Mr. Johnson thanked the trustees for allowing him to make a presentation. He
spoke on the variety of services provided by the North Suburban Library System (NSLS),
Suburban Audio Visual Services (SAVS), Central Serial Services (CSS) and Metropolitan
Periodical Services (MPS).
Mr. Johnson reported on the progress of the NSLS System Director Search
Committee and on the status of the System's conversion from a "cooperative public library
system to a multitype library system".
The NSLS Board of Directors approved the conversion at its regular February,
1989 meeting, adopting a motion requesting the Board of Trustees of each public library
member of the NSLS to approve or disapprove the action of the NSLS Board, and to report
such action, with its record of vote, to the Board of Directors, NSLS, on the form provided
by the NSLS, on or before 5 p.m., Monday, April 10, 1989.
The conversion has been discussed by the Skokie Public Library Board of Trustees
on several occasions and Mr. Flintrup made a motion, seconded by Dr. Wozniak:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE CONVERSION OF THE
NORTH SUBURBAN LIBRARY SYSTEM FROM A
COOPERATIVE PUBLIC LIBRARY SYSTEM TO A
MULTITYPE LIBRARY SYSTEM
The roll call vote for approval was unanimous.
After discussion regarding the need for an increase in state funding to the System
Mr. Flintrup made a motion, seconded by Dr. Wozniak:
�10
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES SEND AN ADVISEMENT TO THE
SECRETARY OF STATE THAT THE BOARD IS IN
FAVOR OR AN INCREASE OF 15% IN SYSTEM
FUNDING.
The motion passed unanimously.
Also discussed was the closing of Fort Sheridan Army Base and questions arose
regarding the disposition of the library's two million volume collection. More details will
follow after clarification of the facts.
Mr. Flintrup advised the Board of an upcoming program May 13, 1989, at NSLS
"How to Function as a Board Member" which will benefit both new and current trustees.
The Board thanked Mr. Johnson for his presentation.
COMMENTS FROM TRUSTEES
There was discussion of the lack of parking, and the need to look to the near future
when Oakton Street will be reduced to one lane traffic.
Mrs. Zatz reported on the progress of the plans for the brunch in Mrs. Merritt's
honor, Sunday, April 2.
As this is Mrs. Merritt's last meeting in attendance as a Board member, Dr. Bloch
moved and Dr. Womiak seconded that the Board adopt a resolution congratulating
Mrs. Menitt for her dedicated service, charm, and educational contribution to the Board.
The resolution was approved unanimously.
ADJOURNMENT
The meeting was adjourned at 10:10 p.m.
�
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Title
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Minutes, Wednesday, March 8, 1989
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Merritt, Shirley (Secretary)
Date
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1989-03-08
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19890308.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1980s (1980-1989)
Extent
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10 p.
1980s
library board meetings