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September 13, 1989
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, September 13, 1989.
CAIL TO ORDER
The meeting was called to order at 7:40 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Dr. John M. Wozniak, Vice President;
Walter B. Flintrup, Secretary; Dr. Herman S. Bloch; Zelda R. Rich; Eva Weiner; Norma Zatz;
and Carolyn A. Anthony, Director.
Observer present: Barbara A. Kozlowski, Associate Director for Public Services.
APPROVAL OF THE MINUTES OF THE MEETING OF AUGUST 2. 1989
Dr. Bloch moved that the Board of Trustees approve the minutes of the meeting of
August 2, 1989 as written subject to additions and/or corrections. Mr. Flintrup seconded the
motion.
There were no additions or corrections and the motion to accept the minutes of the
meeting of August 2, 1989 as written passed unanimously. The minutes were placed on
file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Mr. Flintrup made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE FINANCIAL STATEMENTS FOR 1HE
GENERAL OPERATING FUND, RESERVE FUND FOR
THE PURCHASE OF SITES AND BUil..DINGS, REPORT
ON 1HE FINE ARTS ACQUISffiON FUND, AND THE
YEAR-TO-DATE BUDGETARY STATUS BE ACCEPTED,
AND THAT 1HE LIST OF BILLS FROM THE GENERAL
OPERATING FUND BE APPROVED FOR PAYMENT,
SUBJECT TO AUDIT.
During discussion of bills Dr. Bloch asked that we check last year's water bills to
compare costs with this summer's water bills.
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The roll call vote for approval of the financial statements and list of bills was
unanimous.
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S)
CORRESPONDENCE (6)
Mrs. Zatz made a motion, seconded by Dr.Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUS1EES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3 REPORT(S) FROM DEPARTh1ENT HEAD(S)
4. CORRESPONDENCE (6)
Letter from Patricia Cox Hecker, Program Coordinator,
CONNECTIONS, Oakton Community College
Letter to the Editor/Skokie Life from Myrna Fogarty
Letter from Anne Solar
Letter from Sidney Krieger
Letter from Ron Glenner
Letter from Eleanor J. Rodger, Executive Director, Public
Library Association
The motion to approve the Consent Agenda items passed unanimously.
Discussion ensued regarding Mr. Glenner's request that the Board reconsider
reciprocal borrowing with Chicago Public Library.
After discussion it was the consensus of the Board that Mrs. Hunter write to
Mr. Glenner on behalf of the Board stating that his request was discussed, however, the
Board found no valid reason to reverse its 1976 decision to rescind reciprocal borrowing
with Chicago.
EMPLOYEE BENEFITS
The Board discussed health and dental benefits costs; number of employees
participating in each of the plans offered (ID\10 Illinois, Pru Care and the Village planNorth Suburban Employee Benefit Cooperative); and the information compiled by
Mrs. Anthony "Health Benefits Comparison for Selected Public Libraries", as requested by
the Board at the August meeting.
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After lengthy discussion regarding the high cost of health benefits presently
confronting employers throughout the country it was the consensus of the Board that the
Skokie Public Library has made a conscientious effort to contain costs and will continue to
do so.
Mr. Flintrup made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE MAINTAINING THE PRESENT
INSURANCE BENEFIT PACKAGE FOR EMPLOYEES.
With the Board's approval Dr. Bloch amended the motion to read:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE MAINTAINING THE PRESENT
INSURANCEBENEFITPACKAGEFOREMPLOYEES
FOR THE COMING YEAR AND THAT IT BE REVIEWED
EACH YEAR.
The roll call vote for approval was unanimous.
Tax Free Reimbursement Account Under Internal Revenue Code Section 125
The trustees discussed the Village proposal to implement a tax free reimbursement
account as a benefit for Village employees, which would allow employees to put a certain
amount of pretax earnings aside in a special account from which the employee would be
reimbursed for eligible expenses for day care and medical insurance costs. No money is
contributed to the account by the Library or the Village.
After discussion Dr. Bloch made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE 1HE VILLAGE PROPOSAL TO
IMPLEMENT A TAXFREEREIMBURSEMENT
ACCOUNT UNDER SECTION 125 OF THE INTERNAL
REVENUE CODE IF APPROVED BY THE VILLAGE.
Further discussion ensued.
Mr. Flintrup moved to table the vote until the October Board meeting, which will
allow time for the Village to act on the proposal at their Board meeting.
The Board concurred to postpone their vote on the motion until the October meeting.
�4
Federal Metro Credit Union
The Board discussed the possibility of Skokie Public Library staff members joining
the Federal Metro Credit Union in which the Village participates. Dr. Bloch made a motion,
seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE PARTICIPATION OF
SKOKIE PUBLIC LIBRARY EMPLOYEES IN THE
FEDERAL l\IBTRO CREDIT UNION.
The roll call vote for approval was unanimous.
SUMMARY OF REVENUES
The Board reviewed the chart listing revenues received for the 1988-89 fiscal year,
the largest portion, 83.13%, coming from property taxes. Sources include 6.34% corporate
replacement tax; 2.01 % per capita grant from the State; and .64% federal grant for
Accessible Services. Other miscellaneous sources, including gifts and grants, comprise
7.88% of our revenue.
GIFrS
The trustees noted the gift of $45.00 from the 49ers Reunion Committee in memory
of Joan Haut and the gift of $25.00 from Anne R. Solar in honor of staff member Corie
Ginsburg.
DIRECTOR'S REPORT
New Reference Coordinator--Tom Kem joined the staff August 28 as Coordinator of
Reference Service. He was employed most recently as Information Specialist at the Rolling
Meadows Public Library. Mr. Kem is a native of the Chicago metropolitan area with an
undergraduate degree in English from the University of Virginia and an :MLS from the
University of Chicago.
Summer Sunday Use--Use of the Library on Sundays during the summer 1989 was
almost unchanged from summer 1988. The average circulation per hour this summer was
�5
241, compared to 239 in 1988. The average hourly gate traffic was 152 in 1989, compared
to 153 in 1988.
Statistics--Circulation statistics showed a modest increase of just under 2% in
August. Youth circulation had a stronger gain of nearly 6%. Youth Services had a banner
year with the summer reading program, registering 379 children. Attention should be called
to the extraordinary 53% increase in youth circulation on the Bookmobile. Phil Carlsen,
Bookmobile Librarian, has been doing an outstanding job on the Bookmobile. A local
resident called Mrs. Anthony yesterday to praise Phil, citing his constant cheerful attitude,
patience in listening to children's book reports and helpfulness in filling patron requests.
Professional Liability Insurance--Professional liability insurance coverage for staff
and Board was renewed September 1 at a cost of $4,140., the same cost as last year. The
aggregate policy limit is still $1,000,000. with a $2,500 deductible.
Illinois Arts Council Grant--The Illinois Arts Council reversed itself and awarded the
Library a grant of $1200. towards a residency and performance by the Illustrated Theatre
Company in connection with National Library Week 1990. Notice of the grant award
followed news of state funding allotted to the Illinois Arts Council.
Vandalism to Library Car--The Library car was damaged during the night of
August 29 while parked in front of Mrs. Anthony's house in Skokie. Repairs to the back
gate of the station wagon cost nearly $600., covered by insurance with the exception of a
$100. deductible.
Flooding--Mrs. Anthony talked again with Wayne Hanson, Director of Building,
Housing and Zoning for the Village of Skokie, about the Library's flooding situation. He
feels that the flood control system currently being installed by the Village will alleviate our
problem. Specifically, the storage tanks being installed under the Galitz parking lot will
handle the overload on our drain. Also, the sewage water pipes on Oakton will be much
larger in diameter. He further pointed out that the Library is at the end of the sewer system
and therefore should be one of the last buildings to have a flooding problem.
�6
Legal Matters--A meeting August 23 with Fred Lifton, Allen Schwartz and Heidi
Katz, of Robbins, Schwartz, Nicholas, Lifton and Taylor, Ltd. was helpful in clarifying
procedures regarding use of the firm's legal services. Given the number of changes in recent
years affecting employment practices, they strongly recommend a review and revision of the
Personnel Code at this time. Mr. Schwartz was most helpful in making specific suggestions
for change.
Mr. Flintrup suggested contacting the Suburban Library System (SLS) to have their
attorneys review our personnel manual, which is a part of the service SLS provides to
libraries participating in the Unemployment Compensation Group Insurance
Credit Union Membership--Library employees are now eligible to join Metro Federal
Credit Union because the Village has entered an agreement with the credit union. Staff
members will be able to make deposits to savings accounts or share draft accounts through
payroll deduction, obtain CASH STATION cards, loans and other financial services through
the Credit Union. A representative of the Credit Union will meet with staff groups next
week.
Upcoming Meetings--Later this month, Mrs. Anthony will attend a two day meeting
of the State Library Advisory Council in Springfield and a one day meeting of the System
Subcommittee in Chicago. We will have some additional meetings of the Joint Computer
Program for Libraries (JCPL) Board as we begin to negotiate a contract for the 9000 System
with Geac. Rob McGee of RMG Associates will spend 2-3 days with the JCPL Board,
advising on contract specifications.
Insurance Package--Mrs. Anthony asked the Board's direction with regard to the
renewal of the Library's insurance package (due in December). Shall we apply to the
System's Insurance Pool with a $300 application fee for the Hartford Insurance Company-contact other brokers besides Boyle, Flagg and Seaman?
Mr. Flintrup requested we invite another insurance agent to bid on our insurance
package.
�7
ElvlPLOYEE AWARDS
The Board reviewed the nomination form which was developed by last year's
Awards Committee. The form was developed to facilitate the nomination process and to
encourage comparable nominations.
All nominations should be made on this form and must be received in the
Administrative Office by October 15 to be considered Award recipients will be selected
among nominated candidates by the Awards Committee. Presentation of the awards will
again be made at the annual holiday luncheon.
AUTOMATION
Mrs. Anthony reported that Rob McGee will spend two or three days developing
contract specifications in preparation for the Joint Computer Program for Libraries (JCPL)
upgrade to the Geac 9000 computer.
We will investigate if there is a market for the 8000.
SPACE UTILIZATION PROCESS
Mrs. Anthony reported that Robert Rohlf, Professional Library Consultants, P.A.,
met with representatives from the staff and Board September 11 for an extended meeting
regarding "possibility-thinking" for internal rearrangement of collection and service areas.
The group identified different types of library use and the amount of time spent in the Library
for each. Location of major collection areas and services according to patron convenience
and the relative location among services was also debated The meeting concluded with a
review of a generic program outline, making adjustments tailoring it to the Skokie Public
Library.
Robin Johnson attended as a paid observer from Hammond, Beeby and Babka.
LIBRARY CABLE NETWORK
The trustees noted the September, 1989 "Program Guide Cable Channel 22".
�8
NORTH SUBURBAN LIBRARY SYSTEM
Mr. Flintrup reported that the North Suburban Library System Board of Directors did
not meet in August.
The trustees reviewed the memoranda from Robert R. McClarren, System Director:
one regarding Reciprocal Borrowing Program imbalances; and one concerning the
postponement of Section 89 requirements.
COMMENTS FROM 1RUSTEES
Mrs. Zatz asked if we will provide a list of banned books in connection with our
Banned Books program.
Mrs. Zatz noted that the reference area floor display cases have not been in use for
several months and asked Mrs. Anthony to see if some type of display could be put in them
each month rather than have them empty. Mrs. Anthony will discuss this with Lydia Smx,
Coordinator of Programs and Exhibits.
Mrs. Hunter said the annual review of the Director will be at the October Board
meeting. Evaluation forms will be mailed to trustees.
ADJOURNMENT
The meeting was adjourned at 10: 12 p.m.
�
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Title
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Minutes, Wednesday, September 13, 1989
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Flintrup, Walter (Secretary)
Date
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1989-09-13
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19890913.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1980s (1980-1989)
Extent
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8 p.
1980s
library board meetings