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Text
October 13, 1976
Minutes of the regular meeting of the Board of Directors of the Skokie
Public Library, held October 13, 1976,. at 6:00 p. m. in the Library.
Members present:
Walter Flintrup, Diana Hunter, Richard Lindberg,
Shirley Merritt, John Wozniak, Norma Zatz and Rabbi Karl Weiner, also,
. Miss Mary Radmacher, Chief Librarian.
Meeting was called to order at 7:00 p. m. by Rabbi Weiner, with a quorum
in attendance.
Dr. Wozniak retired from the meeting at 7:15 p. m.
President Weiner asked that the first order of business for the evening
pertain to discussion of the Personnel Code with the ultimate goal of approval
so it may be completed for distribution.
Rabbi Weiner asked if the Board wished to have further discussion on that
part of the Personnel Code dealing with part-time employees.
A list of figures showing the number of hours worked by part-time people
and the weekly salaries was distributed.
Miss Radmacher asked the Board if
staff who would want a part-time salaried status are still going to be able to take
time off or are they going to be expected to be here the bulk of the year?
It was noted the specification had not been made under the Personnel Code
that in order to get one week vacation with pay an employee must work more than
half time per week and part of that has to be put in as Sunday hours.
Miss
Radmacher said putting time in on Sunday is not going to reduce the time worked.
If Sunday is included as part of the 37-1
/2,
hour work week, and staff did not work
overtime, this would mean more people would be needed because now Sunday is in
addition to the 37-1/2 hour week and in addition to part-time staff regular hours.
Rabbi Weiner qualified this by saying if a new policy is adopted that from
now on Sunday work is part of the ordinary work week, which is normally 37-1 /2
hours, it would mean automatically that anyone working less than 37-1/2 hours
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works Sunday at the regular wage but everyone else, full time, will get time and
a half.
The total hours of the people employed does not meet the needs of Sunday
opening unless some people work overtime or Miss Radmacher has to add personnel
to make up the total man hours.
The total need for manpower hours is met by the
total aggregate of part-time and full-time hours, except Sunday is an added need
for manpower.
At this point it has been met by having these people working at the
,,,
full complement coming in Sunday at overtime.
.... .,,
If we are no longer giving that
overtime and they choose not to work on Sunday then employees must be added.
Mr. Flintrup thinks the Library 1 s system favors part-time people.
In the
event employees do not work dLiring the summer he thinks that, in today 1 s labor
market, they have very little choice of elsewhere to work and, if the Library is to
establish the policy contemplated as of now, it would be that if you work 37-1 /2
hours you get overtime but if you do not you do not get overtime.
Rabbi Weiner said it might be stated, we have defined very clearly our new
rules for the 37-1 /2 hour. people, and we are concerned with creating a second
class of employees consisting of those who work twenty or more hours and who
accept the same working conditions as full-time in taking their turn on Sunday and
being expected to put in a year round work except for their vacations, the same as
anyone else.
Mr. Lindberg observed, it might be mentioned there are a number
of people who might be termed casual employees and this should be a third class
or hourly who would not get any benefits.
Mrs. Hunter expressed her opinion that initially, the general policy of
vacation benefits were accrued only to full-time employees; in setting up some
kind of a vacation area a period of longevity might be established toward a vacation plan equivalent to the time they worked and the general vacation policy; also,
there is no way you can take away a benefit which has already been given.
The
grandfather 1 s clause has been in effect and to change the rules in the middle of
the ball game can 1 t be done - if you make an error you have to live \:"Ii th it.
You
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cannot take away the terms under which someone was hired.
The easiest thing
is to set a vacation policy in terms of the part-time which will make the employees
happy.
The biggest problem is, in doing that, the Library is committing itself to
expending a sum of money which may not be available in two years.
The Library
will be taxing at its maximum next year and this decision is important in view of
the long term.
Mr. Flintrup stated in establishing such a policy the Library will
cater to the part-time instead of the full-time.
Question was asked if benefits are given to part-time people will they be paid
overtime for Sundays?
Rabbi Weiner said overtime for Sunday is out because we
expect people to work with Sunday included.
This is no longer a problem unless
you must have people working over the 37-1/2 hours, then they will get overtime.
The Board has decided on a new philosophy, and with new personnel, we expect
Sunday to be no different from any other day of the week.
Miss Radmacher said
working Sundays should be a part of their agreement of employment.
works full-time works 37-1 /2 hours regardless of when.
Anybody who
If four hours on Sunday
means he cannot be here Tuesday or some time Wednesday or Thursday, this calls
for added personnel or paying them for Sunday.
It means urider this new ruling the
part-time person has the disadvantage because he does not stand a chance of getting
time and a half lut the full-tirr:ie person may get time and a half.
When asked what would be the worst thing that could happen if the Board decided
to eliminate vacations and overtime for Sunday for part-time employees, what kind
of ramifications would be caused on the staff, Miss Radmacher replied as soon as
Sunday hours are included as a part of the 37 -1 /2 hour week more bodies will be
needed or more manpower hours.
She talked with department heads about this and
the three that have a public service department estimated the need as equivalent
to two full-time people.
Rabbi Weiner said until the Library had Sunday hours, the
staff at that time filled all the positions during the six days of the week the Library
was open and additional personnel was not needed.
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It was stated by Mrs. Hunter that the Board wanted Sunday not to be considered extraordinary but part of the seven-day week.
The Board does not object
to the people who work 37-1/2 hours but the part-time should not get time and a
half and it should be part of the scheduling to work one Sunday a month.
In other
words, continue paying the 37-1/2 hour people overtime once a month but not the
part-time.
It is a condition of employment to work on Sunday.
Miss Radmacher
said it ha:S been clarified tonight that no more time and a half will be paid to parttime people for Sunday, but that Sunday is overtime for full-time personnel.
As
of now, 37-1/2 is the work week and anyone who exceeds that gets overtime and
anyone who works part-time gets no overtime.
She explained, under the present
set-up, the Library pays time and a half after 40 hours.
Since the Personnel
Code states a 37-1 /2 hour work-week, Mr. Flintrup made the following motion
which was seconded by Mrs. Hunter.
Motion:
That Skokie Public Library establish the work week at
37-1 /2 hours and anything beyond that will be considered
time and a half.
An addendum was made to the motion as follows:
Addendum: Part-time employees working at least 21 hours per week
will be required to work their turn on Sunday as any other
day as part of their regular schedules.
On roll call vote;· 'the motion and addendum carried unanimously.
Mr. Lindberg retired from the meeting at 7:55 p. m.
The Board was asked if it wanted to create a second category such as permanent
part-time employees to share in some way in the benefits of the full-time employees
in contrast to hourly workers who get paid for the hour and no fringe benefits of any
kind.
When asked, Miss Radmacher mentioned she thinks the grandfather 1 s clause
should not be left in the Personnel Code.
It would be more just to say no more
vacations than to leave those four in after all this time and not give to the rest.
It
could happen there would be more people who would elect to be in that category if
given the opportunity.
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Rabbi Weiner said the Board must first decide whether to establish a different category for this group which represents one for which there is no classification.
Just doing for the four on the grandfather 1 s clause is not fair and not
workable.
Mr. Flintrup mentioned it is very easy to give and hard to take away and
asked what would be considered a permanent part-time employee - after one year,
two years or three years?
Miss Radmacher explained prior to 1967 the Library
had a permanent part-time category with vacation benefits after one year of employment.
Mrs. Hunter suggested giving one week regardless of how many years
employed, but stressed the need to differentiate between professional and clerical;
·!
also, the importance of not making part-time so attractive people will prefer parttime work.
Rabbi Weiner emphasized that the Library has personnel who, by their
performance, show their responsibility for their jobs.
When it was pointed out
that because of consideration for four people sixteen will be added, Rabbi Weiner
said we are talking about nothing but vacations and this makes it a lesser magnitude.
In Mrs. Merritt's opinion, part-time people should be required to be employed
for a longer
peri~d
of time but let everybody be included in the benefits.
Have a
period of time as hourly before the employee becomes part-time salaried.
She
mentioned the trend nationwide is to split jobs.
After further discussion concerning benefits, the following motion was made
by Mrs. Hunter.
Motion:
Vacation policy for part-time salaried personnel shall
allow two weeks vacation pro-rated for professionals
and, depending upon length of employment, one or two
weeks vacation pro-rated for supportive staff, making
it equivalent to one-half of the benefits for full-time
personnel.
Rabbi Weiner said this would mean we do recognize a professional status for parttime salaried people and we give them a vacation benefit on a certain ratio.
rejects the possibility of first deciding whether we want such a category.
It
It
�l
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I
recognizes three types of employees, full-time salaried, part-time salaried and
the hourly and, secondly, it sets a ratio which is for part-time salaried as onehalf of the full-time.
Mrs. Zatz seconded the motion.
To clarify the parpose of the action the question was asked if a supportive
staff member has worked for tm years would he still get only one week?
Mrs.
Hunter's idea is to give part-time employees a pro-rated half of the beneiits for
full-time salaried.
Fifty percent is being given to part -time salaried.
There is concern by Mr. Flintrup that the Board is creating a classificati on for which there is no demand from the employees and the only purpose is to
increase the annual budget.
Voting on the motion was as follows:
Mr. Flintrup, no; Mrs. Hunter, yes.
Mrs. Merritt, yes; Mrs. Zatz, yes;
M'otion carried.
Mr. Flintrup reminded the Board that the Library offers IMRF and health
insurance to all part-time employees which he thinks is a good benefit.
In discussion of defining the part-time salaried status, the following motion
was made by Mr. Flintrup which was seconded by Mrs. Hunter and, on roll call
vote, carried unanimously.
Motion:
To become eligible for the classification of part-time
salaried staff member the employee must work at least
twenty hours per week.
Motion by Mr. Flintrup which was seconded by Mr.s. Hunter and, on roll
call vote, carried unanimously.
Motion:
Relative to the vacation benefit, regardless of whether
they are professional or supportive staff, an employee
must be with the institution for three years and, within
that three year period, must have worked a minimum of
20 hours per week for fifty-two weeks of the year and must
meet the requirement of the minimum of twenty hours per
week for the preceding three consecutive year periods.
Motion by Mrs. Zatz, seconded by Mrs. Hunter which, on roll call vote,
carried unanimously.
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Motion:
To be eligible for the two week pro-rated vacation
an employee must be employed at the Skokie Public
Library for ten consecutive years.
Miss Radmacher then asked for the Board 1 s opinion on granting holidays to
part-time people explainip.g that up until now if a holiday fell on a scheduled day
i
for part-time salaried employees to work, they were paid for it.
Mrs. Zatz
!
expressed her opinion that with a seven day week if there is a holiday, it is easy
to make up the time by rescheduling and working a different day.
She feels there
should be no holiday benefits and if the holiday falls on regularly scheduled time
to work they may work on another day with the discretion of the department head.
Motion by Mr. Flintrup.
Motion:
If a holiday falls on a regularly scheduled day to work,
Library personnel, either supportive or prefessionaL
part-time, will get this benefit after three consecutive
years of employment.
Mrs. Hunter seconded the motion and voting was as follows:
Mr. Flintrup, yes; Mrs. Zatz, no; Mrs. Merritt, yes.
Mrs. Hunter, yes;
Motion carried.
On the question of the effective date for the new Personnel Code, Mr.
Flintrup made the following motion:
Motion:
That the new Personnel Code take effect Janua::ry 1, 1977.
Motion was seconded by Mrs. Zatz and voting was as follows:
Mrs. Hunter, yes;
Mr. Flintrup, yes; Mrs. Zatz, yes; and Mrs. Merritt, yes.
Regarding sick leave and floating holidays, Miss Radmacher explained there
are ten holidays observed by Skokie Public Library and, in addition to that, fulltime employees are granted three days a year for fl:aating holidays, to be arranged
with the consent of the department head.
Mrs. Hunter recommended sick leave and
floating holidays are benefits for only the full-time personnel.
Mr. Flintrup made
the following motion which was seconded by Mrs. Zatz and, on roll call vote,
carried unanimously.
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~otion:
The ruling concerning floating holidays will be left as it
is in the p~esent personnel code in that part-time employees
are not eligible for floating holidays.
Motion by Mr. Flintrup
Motion:
Part-time employees are not eligible for paid sick leave.
Motion was seconded by Mrs. Hunter and voting was as follows:
yes; Mrs. Zatz, yes;
~rs.
Merritt, no; and Mrs. Hunter,
Mr. Flintrup,
yes.
Motion carried.
Minuies ·of the September 8, 1976 meeting were approved and accepted upon
·'"''
motion by Mrs. Zatz, seconded by Mr. Flintrup.
Motion carried.
Motion by Mrs. Hunter, seconded by Mrs. Zatz which, on roll call vote,
I
carried unanimously._
·I
Motion:
I
That the financial statements for the General Operating
Fund, Reserve Fund for the Purchase of Sites and Buildings,
and Library Construction Fund be accepted and the lists of
bills for the General Operating Fund in the amounts of $25, 931. 53
and $714. 10 be approved for payment.
The regular monthly Circulation Report for September, 1976, Statistics on
Reciprocal Borrowing Program with NSLS and Chicago Public Library, and Circulation Breakdown for Skokie-Chicago-NSLS were accepted ahd ordered placed on file.
Library Use Statistics were furnished to the Board for the members 1
information.
The Skokie Public Library received a gift of $100 from Mrs. Edward Leon
in memory of Mary Lovett Stoohs.
Resignations and appointments of personnel were discussed.
Mr. Schrapla of the Village is concerned about Skokie Public Library driveway
bein~_used
as a thoroughfare and would like to do something about it.
Discus-
sion followed about closing off the driveway at the end that exits to Galitz Street
so traffic must exit at the west side.
In other words reversing the driving pattern
from the main entry and at the end:.:of the building turn right and exit through the
west parking lot.
The consensus was to leave this up to the Village to work out
as they think best.
Mr. Flintrup reporting on the North Suburban Library System Board meet-
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ing said two things were of importance.
The System will not pay for the lost books
under RBP until January or February of next year because, hopefully, some of the
books will show up.
The other piece of information was, it was mentioned that the
Friends of the Library for Lincolnwood were to appear before the Village Board of
Lincolnwood to make a bonafide request from that municipality for the monies necessary for the special type of grant they are negotiating.
The next day a call was
made to Mr. Arends requesting if and when the Friends are to appear on the agenda,
Skokie Public Library be notified so a representative from this Library can be present to know what is asked by the Friends and what com es from the official body so
we know the amount of money Lincolnwood would be willing to pledge and what trend
the Friends would take.
Mr. Arends agreed to do this.
The alternative to. the effect
that the municipality would not fund would be they would then go to referendum for
the $60, 000.
Mr. Flintrup attended the special NSLS meeting on Saturday, September 9,
for trustee training.
The Library received two bomb threats September 24, 1976, one prior to
opening and one at 9:45 a. an:o.. Fire Department was summoned but no bombs found .
. Copies of the adopted Birthday Party Policy were distributed.
On·
the issuing of summer reading certificates, Mrs.· Merritt suggested if
letters are sent next year include the certificate and not require the child to appear
personally to receive it.
day of the program.
Mrs. Zatz suggested handing the certificate out the last
Rabbi Weiner suggested discussing this closer to next summer
on the merits of whether reading needs any
re~ard.
Miss Radmacher reported the Library was very well represented at the
Village Open House.
A good space had been assigned to the Library and reports
have been very enthusiastic about the Library 1 s participation.
Publicity of the initial distribution of the plastic
~ags
was discussed and it was
decided that Wednesday, October 20, at 3:30 p. m. be set as the day and time for
�- 10 -
press photographers to get pictures of any Board members who could be present
walking around displaying the bags.
Miss Radmacher recommended closing the Library Sunday, December 26
and January 2, 1977 /
She feels those days will be very quiet and the Library
could save those dollars.
The Board was in:.agreement.
Mrs. Zatz inquired about the Library putting on a program at the holiday
time similar to last year.
Miss Radmacher will look into this.
Mrs. Zatz also
suggested a program for parents might be held simultaneously to lessen the confusion in the auditorium.
The Archivan, which is a van containing architectural information for the.
public 1 s information and enlightenment, cannot be acc0mmodated by the Village,
and the request was made to have it parked on the west side of the Library building
from November 10 to
~4,
1976.
The request was granted by the total agreement
of the Board.
Miss Radmacher will make reservations for any Board members wishing to
attend any of the Illinois Library Association programs.
Mrs. Hunter reported on legislators( voting records on library legislation
printed in the ILA REPORTER.
Mrs. Hunter feels it is very important to send a
letter thanking le.gislators in ou~ area for their vote and support of library bills.
Senator Nimrod did not vote for any library bills, and Mrs. Hunter asked if the
Board~\.vould l~ke to write Senator N:imrod and ask to meet with him to find out why
he does not see merit in library bills.
The letter might be worded to ask if thi:s
Board could get together with him to show him the necessity for
bills.
pass~ge
of these
The Board approved and Rabbi Weiner said, if it is the Board 1 s pleasure,
the letter will have members 1 signatures attached.
Stuart Oserman, a college student, who works part-time for the Library
and has been employed since his high school years, arrived at the Library at
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12:45 Sunday,October 10 for work and discovered a barrel of 18 6/6 hydrochloric
acid that had been used as a barricade by the men who worked on the sidewalk
had tipped over and the acid spilled.
They washed the acid down the drain.
He called the Fire Department to come over.
He took time to write a note to Miss Radmacher
explaining what happened and his action.
and conscientious.
Stuart is a pre-med student, very alert
Miss Radmacher wanted a notation of this to be included in the
minutes of this meeting.
The recommendation was made that on behalf of the Board,
to thank Stuart Oserman and commend him for his alterness, conscientious interest
and efforts toward the Skokie Public Library in safeguarding the users of the Library.
Mrs. Merritt inquired about the status
o~
Board members being included in
the Library 1 s health insurance plan and details of coverage.
Miss Radmacher does
not have the answer at this time.
Mrs. Merritt attended the meeting of Transcendental Meditation and said
there were about ten people in .attendance. The meeting was conducted by a very
erudite young man, very low keyed, who discussed the program and went into the
cost and number of hours required to take the program.
Her attendance was
primarily to assess whether this was a solicitation for money.
It was very low
keyed but the Library could very well refuse them on the basis of soliciting money.
Rabbi Weiner was interested in whether it was a program of instruction or recruitment.
As presented, one must take the entire course, committing oneself finan-
cially and timewise or no benefit would be derived.
The question was asked if the
purpose of attendance is to find out whether to get involved and if you didn't, would
you be satisfied that you got some information?
not seem to be any religious implication.
The answer was yes, but there did
The young man conducting the meeting was
well t:i;:ained and could answer any question asked. He would have had a
for any question.
11
pat 11 answer
People attend the meeting and then sign up if they want to continue.
In Mrs. Merritt 1 s opinion, the Library could refuse permission to meet here because
they are asking for money to join.
�- 12 -
Rabbi Weiner said no decision will be made tonight but the Board should
take more time to think about the situation.
The Enoch Pratt Library report will
be given at the next meeting and, in the meantime, we will find out how it is
handled elsewhere.
Miss Radmacher gave a very big thank-¥ou to the Board for the elegant
reception given in her honor on September 12, 1976 to celebrate her twenty years
with the Skokie Public Library.
The Board members received copies of four press rel.eases, October
C::alendar of Events, Great Books Newsletter, October, 1976, "Books Good for
Discussion,
11
"If Elected I Promise- - - ,
11
''The Tempting Tomato and the Fabulous
Fish," -''B:elected List of Recent Acquisitions, September, 1976, and a copy of a
story from THE NEWS on Allan Schwartz as a Great Books leader.
Meeting adjourned at l 0: 17 p. rn. on tiiotion by Mrs. Hunter.
G/ohn
Wozniak(/~
Secretary
�
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Title
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Minutes, Wednesday, October 13, 1976
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Wozniak, John (Secretary)
Date
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1976-10-13
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
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LBM19761013.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1970s (1970-1979)
Extent
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12 p.
1970s
library board meetings