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Text
January 30, 1978
Minutes of the special meeting of the Board of Directors of the Skokie
Public Library held at 7:30 p. m., Monday, January 30, 1978 in the Library.
Members present:
Diana Hunter, Richard Lindberg, Shirley Merritt
and Norma Zatz, also Mary Radmacher; Chief Librarian.
Walter Flintrup and
Karl Weiner joined the meeting at a later time.
The meeting was called to order at 7:45 p. m. with Vice President Diana
Hunter presiding.
Mr. Walter Flintrup joined the meeting at 7:50 p. m.
Mr. Lindberg suggested setting aside the subject for discussion this
evening, which is security systems, until the regular Board meeting, at which
time a full complement of the Board should be present.
The following motion
was made by Mr. Lindberg and seconded by Mrs. Merritt.
Motion:
That the subject for discussion is far too important to
be acted upon by less than the full Board and that the
agenda for this meeting be included in the regular
February 8 meeting.
In discussion Mr. Lindberg mentioned his visitations to libraries to check on the
security systems and his reaction.
Libraries visited were Arlington Heights,
Park Forest and Woodson Branch of Chicago Public Library.
Voting on the motion was as follows:
Mr. Flintrup, no; Mr. Lindberg, yes;
Mrs. Merritt, -no'; Mrs. Zatz, no and Mrs. Hunter, no.
Motion was def,eated.
Mr. Lindberg retired from the meeting at 7:55 p. m.
Discussion was opened on the subject of purchase of a security system.
Miss Radmacher furnished a cost analysis for withdrawn m'aterial incorporating
fiscal years 1975-76, 1976-77 and May 1, 1977 through January 23, 1978.
Mrs.
Hunter said she was advised by the State Library there is a rule of thumb that
approximately 9 o/o of library collections are unaccounted for because the material
is mis -shelved.
Miss Radmacher said that Skokie Public Library spends a lot of
money employing pages to shelf books and to read the shelves, etc, and in this
�- 2 Library, mis-shelving is at a µiinimum, far below 9 o/o.
The Illinois State Library
does not have that ·kind of page help_.~'. An inventory would be difficult to take because
the circulation charges are on microfilm.
Discussion of the cost analysis followed.
Miss Radmacher explained the price is no longer being put on the book pocket because the replacement cost is taken from the current BOOKS IN PRINT.
11
The
lost in circulation!' represents books that have been checked out and have not been
returned.
The calculation for volumes withdrawn as missing is based on reserves
placed on books that cannot be filled because the books have not been returned and
after six months the books are withdrawn as missing.
Some of the
11
lost in circulation 11 material the Library hopes t.o recover with
the new Village Ordinance.
Much of the withdrawn as :missing would be apprehended
by the security system.
Mrs. H;unter said tob.ight the only concern is with "missing 1 ' materials rather
than with those
11
lost in circulation.
11
Miss Radmacher explained the only way to
take a complete inventory is to close, and that would be doing our patrons an injustice.
The disadvantages far
outweigh~the
advantages.
Rabbi Weiner joined the meeting at 8:15 p.m.
Mr. Flintrup observed that the book is considered missing only if a reserve
is placed on it and it is not available.
The total mis sing could be much greater
than that.
Reference was made to the CETA grant, 10 o / o or $4500 to $5000 of which
can be allocated to the cost of the targets used in any security system.
It was ob-
served ·that the security system would be paid for in two years with the cost of
missing volumes.
Rabbi Weiner said to base it on that, it must be presumed all
that is missing is stolen and with security system nothing further will be lost.
That is impossible.
Mrs. Zatz mentioned the statistics issue of LIBRARIES quotes the largest
amount of circulation in the State belongs to NSLS, etc.
Most of the libraries in
the same category with the Skokie Public Library are working into security systems.
�- 3 -
This must have some bearing on this Board's thinking because if these libraries
are on the same level and others have found the need, Skokie is fooling itself if
it does not look into this.
Mr. Flintrup said Skokie is one of the few major
libraries without a security system.
Mrs. Hunter mentioned the difficulty of installing a security system in this
Library's lobby.
Rabbi Weiner said at the time the Library was built security
system was discussed and the objection was philosophical.
The general rule has
changed and there is a greater acceptance that you cannot trust anybody and are
well served by having security.
Another objection was the aesthetics.
the Library cannot lose its investment.
investment in four years.
Most of all
Protection against the loss will return the
At this point, if the philosophy of reluctance is discarded
then the argument must be for security.
Mrs. Hunter feels adopting this kind of protection requires salesmanship.
Mr. Flintrup said that during installation several position statements could be
issued explaining why the Library is going into security.
The staff is 100 o/o in favor
0£ a security system.
The public service depart-
They know the figures are very small
ments are very much concerned over losses.
compared to what is really missing.
Mr. Flintrup asked the Board's opinion of contacting Mr. Hammond relative
to handling a security system in the lobby.
amount of structure.
~That
could be done with a minima,!
Rabbi Weiner agreed to the idea of spending a little more
money to protect the appearance of the lobby.
Mr. Flintrup made the following
motion:
Motion:
That the Skokie Public Library install a security system
with the aid of our architect in designing and implementing
the ingress and egress flow at the lobby. The choice of
system will be made at the regular meeting.
Motion was seconded by Mrs. Zatz and voting was as follows: Rabbi Weiner, yes;
Mr. Flintrup, yes; Norma Zatz, yes; Shirley Merritt, no; and Diana Hunter, yes.
�- 4 -
Motion carried.
Mr. Flintrup feels the security system is somewhat secondary to the
aesthetics of the building and would be willing to spend as much on the aesthetics
as the installation of the system.
On financing, Rabbi Weiner said the system must go out on public bids.
Mr. Flintrup suggested at this particular time could assign $28, 000 to leaseThe monies in the
purchase and borrow the money for a period of five years.
Building Fund are for hardware or improvements to this building.
Rabbi Weiner
mentioned the Library has funds that are expendable for this and asked whether
the Board wanted to make a decision at this meeting.
Mr. Flintrup said if the
Library did not want to take $28, 000 from the Reserve Fund or Construction
Fund, it could be borrowed at 4 o/o interest, an option open to municipalities.
Discussion about financing continued and Rabbi Weiner asked the Board to prepare
to make a decision and if a committee should be appointed to consider the financing
for the purchase of the security system.
The opinion was expressed this would
not be necessary and no committee was appointed.
Mr. Flintrup made the
following motion:
Motion:
Motion
tioned.
That the staff review the systems that have been presented
to the Board and formulate some recommendations as to
what they think would be the best systems applicable to
Skokie Public Library.
was.~seconded
by Mrs. Zatz.
In discussion the following points were men-
Mr. Hammond 1 s suggestions could influence the type of system purchased,
whether one system would lend its elf better to the aesthetic features of the Library,
and the staff"lives" there and will work with the system and should be consulted.
The staff has seen all four systems presented to the Board.
pared a list of questions to be answered by the vendors.
attached and copies were distributed to Board members.
Mr. Lindberg pre-
A copy of that list is
Rabbi Weiner suggested
this list be used in the study of the security systems and the Board 1 s recommendati on for its choice of system.
Rabbi Weiner said Mr. Lindberg did a remarkable
job and his list of questions should be included in the process of the study.
Also,
�- 5 -
it might be worthwhile to follow Mr. Lindberg's suggestions and ask each
representa~~
tive to answer these questions.
Voting on the motion was unanimously affirmative and the motion carried.
Motion by Mr. Flintrup, seconded by Mrs. Hunter which, on roll call
vote, carried unanimously.
·Motion:
That the Librarian be instructed to contact Mr. Hammond
with the idea in view that Skokie Public Library is considering the installation of a security system and the Board
has serious concern as to the aesthetic ramifications to the
building and would ask him to give us his suggestions as
to the correct aesthetic flow at the lobby.
Meeting adjourned at 9:30 p. m.
Secretary
�January 30, 1978
QUERY
LIST
1..
Effect on pacemakers?
2.
Wiping off of casettes or sound film with magnetic sound track 8 track cartridges.
3.
False alarm incidents - percentage.
4.
Time for sensitizing and de-sensitizing.
Where done?
Separate units?
5.
How and where is target placed?
Ease of removal?
Ease of application?
Can target be jammed?
Is there any way in which a book can be de-sensitized while on the shelf?
6.
How long to deliver.
7.
Warranties.
8.
Financing?
9.
Service contracts?
Lease/Purchase?
10.
How much is sensitizing unit?
11.
What is the field?
Fi.equency? - _
12.
Carefully drawn specifications?
13.
Hardware?
14.
Layout for traffic?
15.
Proper clearances from the .FCC received?
16.
How_ can system be by-passed?
17.
State ways in which a non-sensitized volume can go through the checking
gate without triggering the signal.
�
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Title
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Minutes -- Special Meeting, Monday, January 30, 1978
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Wozniak, John (Secretary)
Description
An account of the resource
Special Meeting, Attachment: Query List
Date
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1978-01-30
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19780130_Special.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1970s (1970-1979)
Extent
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6 p.
1970s
library board meetings