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April 9, 2008
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, April9, 2008.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:31 p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita; Dayle Zelenka, Secretary; Richard Basofin; Susan Greer (arrived at 7:40p.m.);
Zelda Rich; Dr. John M. Wozniak; and Carolyn A. Anthony, Director.
Staff present: Barbara A. Kozlowski, Associate Director for Public Services.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF MARCH 12,
2008
Mr. Basofin made a motion, seconded by Mrs. Rich, to approve the minutes ofthe
regular meeting of March 12, 2008, subject to additions and/or corrections. There being ..•
no additions or corrections, the minutes were approved and placed on file. · .
CONSENT AGENDA (Financial Statements; Circulation Report; Library Use Statistics;
Report(s) from Department Head(s); Correspondence; Gift)
Mr. Zelenka made a motion, seconded by Mrs. H.unter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE.FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATIONREPORT
2. LIBRARY USE STATISTICS
3. REPORT(S)FROMDEPARTMENTHEAD(S)
4. CORRESPONDENCE: LETTER FROM JESSE WHITE,
SECRETARY OF STATE AND STATE LIBRARIAN TO
CAROLYN ANTHONY DATED MARCH 17, 2008 REAWARD OF
FY 2008 PER CAPITA GRANT
5. GIFT: $100. FROM MITZI WALCHAK IN MEMORY OF BRENDA
WEISS FOR PURCHASE OF A BOOK ON CD
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The motion was approved unanimously.
BILLS
A motion was made by Dr. Wozniak seconded by Mr. Zelenka:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
DIRECTOR'S REPORT
USAGE----Circulation in March was down 4% from the same month last year with quite
even declines in the use of adult and youth materials. The Bookmobile also showed a
decrease for the month. Interlibrary lending, whether through interlibrary loan or LINKin,
continued to increase in March. It appears that a lot of the decrease is in reciprocal
borrowing which dropped about 17% for the month, ·accounting for just 13.25% of
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circulation as compared to 15.3% of circulation last March. Use of digital collections and
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self check is up. The door count was 10% lower than the same m.onth last year.. Remote
use of Library databases was up 32% over last March and the number of people who
logged in during the month increased more than 14%.
PLAIN MINNEAPOLIS----Nine staff and Mrs. Anthony attended the PLA National
Conference in Minneapolis at the end of March. The conference was a huge success in
terms of attendance and exhibits. Most were in agreement that sessions were ofcurrent
interest and application. This year for the first time, there was a concurrent virtual
conference so staff back at the Library could also take part in some sessions: Mrs.
Anthony was a facilitator for a selective preconference on leadership that was gifted to
PLA by 3M. The company had buses take 100 librarians from the conference area to their
corporate campus ca. one halfhour away and they spent the day (from 7 am) alternately
listening to presentations by some of their corporate VPs and meeting in small groups to
brainstorm strategies for major issues facing public libraries. Other sessions at the
conference considered the role of the library in the age of Google and how to make the
library experience, whether in the building or online, a richer one. Are the library and
internet complementary services? Are changes in library services advisable or are the
library's days numbered? Mrs. Anthony attended a session on workload analysis for staff,
one on The Idea Store (a totally reconceived public library for some areas in London),
and heard well-known librarian Nancy Pearl talk about "the perils of reading" (how to
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pronounce "segue"). Campaigning was limited to word of mouth and reminders to vote.
Results will be announced at the end of April or first of May.
Discussion ensued regarding the PLA Conference.
Susan Greer arrived at.7;40_p.m.
DOMINICAN ACCREDITATION----Mrs. Anthony attended an employers' panel as
part ofthe reaccreditation process for Dominican University's Graduate Library School.
Not only does the Library hire a number of Dominican grads, but the Library regularly
has staff enrolled in courses in the graduate program and we have had at least one
practicum student per year in recent years. Last spring, Mrs. Anthony invited one of the
professors to the Library to talk with staff about newer technology. The continuing
association is mutually beneficial.
STUDIO PLANNING----The Executive Committee of the Studio (formerly LCN) is
conducting planning to review how well the present business model is working and how
the service might evolve in future years. On the one hand, it appears that cable television
Ihayb~threateri~d.as'h'etworkt'elevision was before it, both losing grollhdt6the:intemet \-: "·
and the desire for individually sch.eduled programming. On the other hand, visual content
is gaining in importance as evidenced by the popularity of You-Tube and the increasing
share of audiovisual resources in the library's circulation. The library website is
increasingly becoming as significant a service outlet as a branch library and needs to be
treated as such.
MAGEE EXHIBIT----The Alan Magee exhibit is hung and the Board is encouraged to
come meet the artist and his wife Sunday at 1:30. The exhibit got great coverage in the
local paper. Alan's work has many ties to the printed word so the Library is a most
appropriate venue for a show of his work.
Mr. Graham asked the Board to consider purchasing one of the tapestries for the
Library's permanent art collection. The Board was asked to contact Mrs. Hunter by the
middle of next week if a certain piece stands out.
ILLINOIS LIBRARY LEGISLATIVE DAY----Mrs. Anthony will go to Springfield
Thursday for Illinois Library Legislative Day. While she is frequently in touch with our
legislators, it is good to have a big showing of support for library funding and other
causes in this annual gathering.
OTHER PROFESSIONAL ACTNITY----Mrs. Anthony attended the NSLS Awards
dinner and heard former SPL librarian Eugenia Bryant lauded for lifetime achievement.
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She has made significant contributions at several NSLS libraries over the years. Evanston
Public Library has a new Director Mary Johns who is from Nebraska and has worked in
Arizona and other western states. Mary came for a tour and lunch one day last month as
she begins to familiarize herself with the NSLS community.
INCREASE IN BUILDING ORDINANCE INSURANCE
Mrs. Anthony reported that when Tom English, the Library's insurance agent, delivered
the documents for the Library's insurance coverages, they sat down and reviewed them
together. While they both felt satisfied with most ofthe coverages, there were a couple
issues that he wanted to look into further.
As outlined in the letter and accompanying material distributed by Mrs. Anthony, Mr.
English is recommending an increase in the insurance coverage related to compliance
with building ordinances. The need for this is further explained in the materials he has
sent.
Mrs. Anthony recommends that the Board increase Building Ordinance coverage to ·.·. ·
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$1,ooo;ooO; ancl add:tlie additiohalDebrisRemcr\Tal Coverage of$1,000,000. for $2,000. ·
and $250. respectively or a total cost of $2,250.00. ·
A motion was made by Dr. Wozniak, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY APPROVE INCREASING
BUILDING ORDINANCE COVERAGE TO $1,000,000.00 AND ADD
ADDITIONAL DEBRIS REMOVAL COVERAGE OF $1,000,000.00
FOR $2,000. AND $250. RESPECTIVELY FOR A TOTAL COST OF
$2,250.00.
The roll call vote for approval was unanimous.
PROJECTED YEAR-END FINANCIAL STATUS
Mrs. Anthony distributed a balance sheet for the current year as of March 31. The Library
received the award letter from the Secretary of State for a Per Capita grant in the amount
of$76,695.42, so the check should follow shortly. At this time last year, we were 6%
short of anticipated revenue collections and at the same time in 2006 we lacked 7%. The
gap this year is obviously greater at 9%. In absolute dollars, the Library has taken in
about $280,000. more this year than at this point last year. The Library also has over
$300,000. more remaining to be collected than at this time last year.
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Last year the Library received an additional $450,000. from the property tax levy in
April. If the Library receives at least that much this April, together with the Per Capita
grant, and a typical revenue flow from fines and fees, our Accounts Receivable would be
$450,000. or less.
On the expense side, the Library is currently underspent in the budget by 21%. We
should have at least $150,000. left in the Salary line at year end. Though some lines will
be slightly overspent, staffhave spent little (intentionally) of the money allocated for
Capital expense and other lines will also have some balance.
Mrs. Anthony is predicting a year-end balance of about $1,300,000. Mrs. Anthony
recommends that $1,000,000. be transferred to the Reserve Fund for Sites and Buildings
as of April30 and that any remaining balance be transferred to the Working Cash Fund.
Mrs. Hunter made a motion, seconded by Dr. Wozniak:
MOTION:
APPROVE-THAT $1~000!000.00 BETRANSFERREDTO THE
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THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
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RESERVE FUND FOR SITES AND.BUILDINGSAS OF APRIL 30
AND THAT ANY REMAINING BALANCE BE TRANSFERRED TO
THE WORKING CASH FUND.
The roll call vote for approval was unanimous.
WAGE AND SALARY ADJUSTMENT
The Board has adopted the practice of basing the annual wage increase for staff on the
increase in the cost of labor rather than the consumer price index. Mrs. Anthony
distributed a chart from the U.S. Department of Labor showing an increase in Wages and
Salaries for State and Local Government Workers of 3.5% for the calendar year 2007.
Mrs. Anthony recommends that the Board adopt a 3.5% cost oflabor adjustment for all
staff effective April 28, 2008. The cost of this increase will be about $184,000.
As in prior years, the pay scale will be adjusted across the Board to reflect this change.
Mrs. Anthony distributed the proposed new pay scale. For reference, a beginning MLS
Librarian (P3) would earn $41,668. (compared to $40,259. this year) and a starting
Circulation Clerk (S4) would earn $26,795. (compared to $25,889. this year) under the
proposed new scale.
Most staffhave another opportunity for an adjustment in pay each year at the time of the
annual performance evaluation. (Twenty-two staff members are at top of scale and are
therefore not eligible for this increase in the coming year.) For the past five years, this
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increase has been 2%, given at the time of the annual performance review. Given the
continuing high cost of employee benefits, Mrs. Anthony recommends that the increase at
the time of the performance review again be 2% for Fiscal Year 2009, resulting in a total
increase of 5.5% for most staff.
A motion was made by Mr. Zelenka, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE A 3.5% COST OF LABOR ADJUSTMENT FOR ALL
STAFF EFFECTIVE APRIL 28,2008, AND A 2% INCREASE AT THE
TIME OF AN EMPLOYEE'S PERFOMRANCE REVIEW FOR FISCAL
YEAR 2009 AS RECOMMENDED BY THE DIRECTOR.
the roll call vote for 'approval was l.manimous.
The Board would like a major review of the Library's salary scale (where the Library
stands in the marketplace, analyze the structure of what the Library does, reexrunine
.. ·fringe henefits,.·impact salaries have on retirement, incentives,. etc~). Mrs~ Anthony. said ~. ·
· ' '·F·' · ... · ;tlult'Betli:Dostert, Manager of Human Resources, will begin this project at the e:nd.:df' ·
May. Mr. Basofin offered to meet over lunch with Ms. Dostert.
BUDGET FISCAL YEAR 2008-2009
Mrs. Anthony distributed the proposed Operating Budget for the Library for FY 2009,
along with a table of projected revenues and expenditures. Given the increase of 6% in
the 2007 tax levy which will fund FY 2009, the Library can expect to collect 4-5% more
in property taxes in FY 2009 than this FY 2008. Considering general conditions and
direction in the economy, Mrs. Anthony thinks it is advisable to scale back projections
for collections from the Corporate Replacement Tax and also from Interest. Meanwhile,
she has boosted the projection for collections from Fines & Fees a bit since the Library
will realize over $300,000. in that category this year. The net effect of these adjustments
· is to reduce total projected revenues by $60,000.
On the expense side, Mrs. Anthony has increased the Utilities line by $1 0,000.,
acknowledging projected increases in the cost of natural gas. Mrs. Anthony also added a
minor $1,000. to Maintenance of Equipment which had been scheduled for no increase.
The Capital line has been reduced by $71,000., reflecting $60,000. in decreased revenues
and $11,000. in additions as described to the Operating Budget. The result is a total
projected Operating Budget just a bit under $11,000,000. or, without the Capital line,
$9,372,012. Excluding capital expense, salaries make up 59% of the proposed: Operating,.,,··(.;,, '· , ...
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Budget while total expense for personnel, including health insurance and retirement,
would be 73% of projected operating expense.
A motion was made by Dr. Wozniak, seconded by Mr. Zelenka:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
MOTION:
ADOPT THE FY 2008-2009 BUDGET IN THE AMOUNT OF
$10,976,809.00. AS PROPOSED BY THE DIRECTOR (COPY
ATTACHED).
The roll call vote was for approval was unanimous. The Board thanked Mrs. Anthony for
her hard work in preparing the budget.
BUDGET, RESERVE FUND FOR SITES AND BUILDINGS
The Board has not adopted an annual budget for the Reserve Fund for Sites and Buildings
in the past, but with major work anticipated for the completion of the parking lot, Mrs.
Anthony thought it would be good to budget for anticipated expenses this year. Figures
inCluded for·d~ril6litiofi ili(fd8fistfu.d1onate based on estimates by Todd Peyron b{
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Camosy ConsttU.ction: ·p:revidus parking lot· work was coordinated and managed by· ·
Gewalt Hamilton, an engineering firm. Todd has suggested that Camosy .could provide
this service. The decision about how to proceed with completion of the lot can be made at
a future date. It appears that costs of construction will be well in excess of $200,000.,
even without fees from Commonwealth Edison or the Metropolitan Water Reclamation
District.
Mrs. Anthony has also included anticipated possible expense for additional heating
elements on the first floor and for major chiller work on the older of the two chillers.
Another possible capital expense in FY 2009 is for some components for a public media·
lab (specialized computer equipment for editing and manipulating audio and visual
elements). This idea is not sufficiently developed for budgeting at this time.
Since the Board approved the transfer of$1,000,000. from the Operating Fund to the
Reserve Fund for Sites and Buildings, the Library should start FY 2009 with close to
$2,000,000. in the Reserve Fund and end the year with nearly $1,500,000. in the Fund.
This budget will be polished and resubmitted for Board approval in a month or two.
LIBRARY PRODUCTION STUDIO CHANNEL 24
The March 2008 Cable Guide was noted.
NoRTH sUBURBAN trnR.AR:Y 'sY:stEivt
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�Skokie Public Library Budget for FY 2008-2009
ACCOUNT NAME
Salaries
Professional Services
Audit
Materials Processing & ILL Fee
Maintenance of Equipment
Maintenance of Buildings & Grounds
JV!aintenance of A!Jto Equipment
Insurance (Health, Dental & Life)
General Insurance
Utilities
Conference, Membership, Workshop,etc
Postage
Printing and Publicity
Data Processing
Reception & Entertainment
Programming
Copier Lease
Technology/Network
Cable (LCN)
B.ooks
Periodicals
. Nonprint Materials
Electronic Resources
Small Equipment
qbrary Supplies
Janitor-ial Supplies
Offi9~ .J::.XR~ns.~ 1=1m:l Trl:lnsportation
Furniture and Equipment
Advertisement of Vacant Position
!;rnpiQy~_r_;;' FICA and IMRF
Contingency
OPERATING FUND TOTAL
Capital
2001 Bond Debt Repayment
TOTAL
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
PROJECTED BUDGET I FY 2008-2009
5,512,500
25,000
2,500
32,000
38,000
140,000
20,000
522,000
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$
$
$
$
$
$
$
$
$
$
I$
I$
$
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··--~00,000
90,000
95,000
26,000
54,000
2,800
14,000
47,000
21,000
400,000
37,000
743,600
78,000
160,000
194,000
15,000.
94,000
33,000.
2,200
27,000
3,500
775,000
67,912
9;372,012
1,604,797
1,450,000
12,426,809
Adopted 4/09/08
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Mr. Zelenka did not attend the NSLS meeting due to illness.
COMMENTS FROM TRUSTEES
There were no Comments from Trustees.
CLOSED SESSION
At 8:10p.m. a motion was made by Mrs. Hunter, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES GO
INTO CLOSED SESSION TO DISCUSS LAND ACQUISITION.
The motion passed unanimously.
Discussion followed.
Adjournment
At 8:31 p.m. a motion was made by Mrs. Hunter, seconded by Dr. Wozniak:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARYBOARD.OF TRUSTEES
ADJOURN FROM. CLOSED SESSION AND RETURN TO OPEN
SESSION.
The motion passed unanimously.
ADJOURNMENT
At 8:31p.m. a motion was made by Mrs. Rich, seconded by Dr. Wozniak to adjourn the
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483b377b20da452b62f4486764a564d5
PDF Text
Text
April9,2008
Minutes of the closed meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, April 9, 2008.
CALL TO ORDER
John Graham, President, called the meeting to order at 8:10 p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita; Dayle Zelenka, Secretary; Richard Basofin; Susan Greer; Zelda Rich; John M.
Wozniak; and Carolyn A. Anthony, Director.
Staff present: Barbara A. Kozlowski, Associate Director for Public Services.
LAND ACQUISITION
In December 2007 the Library secured an appraisal of 793 5 Park A venue by appraiser
Darwin Dietrick. It was his opinion that the highest and.bestuse ofthe property was land
··, ·only because it was a non..,comforming lot. The owners decided to .secure .their own
appraisal. The Library has yet to hear from the owners regardirigtheir. appraisaL
In the meantime, Library legal counsel suggested the Library get another appraisal from
an MAl appraiser, as Mr. Dietrick is not. The new appraisal was distributed to the Board.
The owners' attorney also argues that there should be a premium paid for being the last
parcel.
The Board asked Mrs. Anthony to contact Library legal counsel and give the owners 30
or 45 days to make a decision. If there is no response, the Board will proceed with
eminent domain. Mr. Graham asked the Board to be available with 48 hours notice in the
event a special meeting needs to be called.
ADJOURNMENT
At 8:31 p.m. a motion was made by Mrs. Hunter, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADJOURN FROM CLOSED SESSION AND RETURN TO OPEN
SESSION.
Opened: 12-10-2008
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Minutes, Wednesday, April 9, 2008
Closed meeting for Wednesday, April 9, 2008
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Zelenka, Dayle (Secretary)
Description
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Closed meeting
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4/9/2008
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PDF
9 p.
1 p.
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Public Libraries -- Illinois -- Skokie
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LBM20080409.pdf
LBM20080409_Closed.pdf
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Skokie Public Library, Skokie, IL
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eng
2000s (2000-2009)
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budget
Closed meeting
library board meetings