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July 8, 2009
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board -Room, Wednesday, July 8, 2009.
CALL TO ORDER
Diana Hunter, President/President Eme!ita, called the meeting to order at 7:32p.m.
Members present: Diana Hunter, President/President Emerita; John Graham, Vice
President; Zelda Rich~ Secretary; Richard Basofin; Susan Greer; Karen Parrilli; Dr. John
M. Wozniak; and Carolyn A. Anthony, Director.
Staff present: Barbara A. Kozlowski, Associate Director for Public Services.
Guests present: Marlene Williams, Clerk, Village of Skokie; Dan and Dave Parrilli, 5000
Oakton Street, Skokie, IL.
APPOINTMENT OF NEW TRUSTEE KAREN PARRILLI I OFFICIAL SWEARING
IN BY VILLAGE CLERK MARLENE WILLIAMS
Marlene Williams, Clerk, Village of Skokie, swore in Karen Parrilli as library trustee.
Mrs. Hunter thanked Ms. Williams for coming to the Board meeting. Ms. Williams, Dan
and Dave Parrilli left the meeting at 7:34p.m: Mrs. Hunter said the Board met as a
committee of the whole on June 22 to select a candidate. In attendance were Mrs. Hunter,
Mr. Graham, Dr. Wozniak and Mr. Basofin. By consensus they selected Mrs. Parrilli. The
Board welcomed Mrs. Parrilli. Mrs. Hunter asked that Library legal counsel be contacted
regarding notification to Cook County about Mrs. Parrilli's appointment.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JUNE 10, 2009
Mr. Graham made a motion, seconded by Dr. Wozniak, to approve the minutes of the
regular meeting of June 10, 2009, subject to additions and/or corrections ...
There being no additions or corrections, ~he minutes were approved and placed on file.
CONSENT AGENDA (Financial Statements; Circulation Report; Library Use Statistics;
Report(s) from Department Head(s); Personnel)
Mr. Graham made a motion, seconded by Mr. Basofin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
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1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. PERSONNEL: HIRE: KEITH DUNLAP, PART-TIME
CUSTODIAN, MAINTENANCE DEPARTMENT, EFFECTIVE
JUNE 23, 2009.
The roll call vote for approval was unanimous.
BILLS
A motion was made by Mr. Graham, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
. APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
DIRECTOR'S REPORT
USAGE----Circulation in June was up nearly 19% from last June. While it is not
surprising that use ofDVDs is up with the dropping of the $1.00 fee, book circulation for
adults and youth is also up by double digits. Interestingly, a more detailed analysis shows
that some of the biggest gains were in use of adult non-fiction which typically drops in
use in the summer. Eight of eleven adult non-fiction categories set five-year highs for
June. Use ofself-check is up more than 50%. Gate count was up 4% to 77,692 for the
month.
SERVICES ENDING----The end of June marks the end of two cooperative services in
which the Library has participated for many years. NightOwl reference was an afterhours reference service available by telephone. The shared participation made it possible
to contract with a couple librarians to provide later evening answers to questions at a
relatively small cost to each participating library. In recent years, due to the availability
of the Internet, the number of reference requests at many public libraries has plummeted
while the volume at the Skokie Public Library has been sustained. Even in NightOwl
reference, most participating libraries referred fewer than 10 questions per month to
NightOwl, but Skokie posted over 50 questions in May. We will try to meet the need for
after-hours answers through virtual reference service in AskAway illinois.
The other service ending as of the end of June is the Studio, formerly known as Library
Cable Network. The programs have developed a following and staff will attempt to keep
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the PEG channels at Comcast and RCN through broadcast of programs from the Library,
drawing on archived programming and the slides shown on plasma screens in the Library,
with limited original production. In time, the Library may draw on programming
'
produced by residents in the Digital Media Lab to supplement other sources.
NILES TOWNSHIP PROPERTY TAX COALITION-~-- The Niles Township Property
Tax Coalition had its semiannual meeting June 18. There was an update on appeals from
CornEd for which evidence has been submitted for tax years 2002 through 2005
involving nearly 1850 PINs in Cook County, including at least 45 in Niles Township. The
case is on the PTAB (Property Tax Appeal Board) docket. There was some discussion of
settlements which have been: completed with DuPage County. In other news, the illinois
Supreme Court has granted a request by two taxing bodies to ln.tervene in a tax objection
complaint ("TOC'') as long as the requirements for intervention in the Code of Civil
Procedure are met. The Circuit CoUrt that was asked to determine if the petitions for
intervention met the requirements has issued a positive ruling for taxing bodies. The
Coalition is asking that the Boards of participating agencies issue an authorization for
approval for Franczek Radelet P.C. to represent them in cases involving Tax Objection
Complaints. The three Tax Objection Complaints identified for intervention concern
taxpayers Old Orchard Shopping Center, Rand McNally & Co. and PC Skokie, LLC. The
pattern of refunds approved in Cook County shows a decrease in 2006 and 2007 over the
number approved in 2005. In the past year, 12 PTAB cases of concern to the Skokie
Public Library were appealed by the Coalition, for which expense to the Library was
$879.02.
·A motion was made by Dr. Wozniak, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
CONTINUE TO WORK WITH THE NILES TOWNSHIP PROPERTY
TAX COALITION AND SPECIFICALLY AUTHORIZE FRANCZEK
RADELET, P.C. TO PURSUE TAX OBJECTION COMPLAINTS.
The motion passed unanimously.
GREAT BOOKS
soTH ANNIVERSARY----We had a wonderful 50th Anniversary
observance for the Great Books Discussion Group that has completed 50 years of
continuous meeting at the Skokie Public Library. Although Allen Schwartz who led the
group. for 40 years before passing away was not present, the other discussion leaders were
· at the event as were some original participants. The occasion was well covered by the
Skokie Review.
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WLY SCHEDULE----Mrs. Anthony is off to Germany, leaving June 30 and returning to
work July 7. She will be involved in meetings at the ALA Almual Conference in Chicago
from July 9- 13, back in the office July 14 and 15 before leaving for Maine July 16. She
will return to work August 4.
ALA ANNUAL CONFERENCE----Mrs. Anthony will be attending the ALA Annual
Conference in Chicago, meeting with the Library Support Staff Certification group,
attending a PLA invitational Leadership Work Shop intended to identify what leadership
looks like in public libraries, speaking on a panel about the IMLS National Medal,
attending the 40th Almiversary Gala for the Freedom to Read Foundation, attending a
PLA Budget and Finance Committee meeting and meeting with the Library's LINKin
partners and Innovative about that service.
CAPITAL REVENUE----Mrs:· Anthony was infonned by Representative Lou Lang that
he put $50,000. (from federal funds) in the Capital budget for Skokie Public Library for
infrastructure improvements. Mrs. Anthony had given him information about the
Librarts need for increased network storage at $90,000., improvements to the Petty
sound system for $40,000., and a dedicated air conditioner for the adult computer lab for
$12,000. It remains to be seen how the budget will finally shake out and what the
Governor will sign.
AUTOMATED TIMECARD AND HR MANAGEMENT SYSTEM
The Library currently utilizes paper time cards and employees have a paper employment
folder. This is not the most efficient or effective method for tracking employee time or
employment information. Beth Dostert, Manager of Human Resources (HR), would like
to purchase an HRManagement System. The benefits of utilizing an HR Management
System are as follows:
This will save time for HR and Department Heads in the following ways: tracking time
off, generating reports, eliminating the need to correct human error, allowing employees
to look at their time off balances online, and employees will be able to make changes to
their personal information (address, phone number, etc.) on their own.
Improve efficiencies because employees can request time off online and managers can
approve time off online also. This will reduce human error because once the time is
approved it will automatically update the employees balance in the system.
An HR Management System will improve compliance.
Moving to an automated system will reduce the use of paper.
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Ms. Dostert researched five products and narrowed it down to two based on cost. The
other companies quoted a cost of $40,000 or more. Ms. Dostert is recommending the
People Trak product for the following reasons:
•
It is user friendly.
•
It has features that are standard that would cost extra with the Pro Data system.
•
All references stated how responsive and customer focused they are.
•
They say that they can customize the timecard and we will not pay for the
customization until it is complete.
•
This is the least expensive option.
•
An allotment has been budgeted in the Technology line of the budget for this project.
Discussion followed. With the HR system, the Library would be able to upload material
from our automated system to the Village payroll system. Mr. Nowak, Village Finance
Director, said he is open to the Library processing its own payroll. The Board asked if the
HR system is compatible with a number of payroll systems. Ms. Dostert will check on
this.
Mrs. Rich made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ACCEPT THE PROPOSAL FROM TECHNICAL DIFFERENCE, INC.
FOR PEOPLE TRAK HR MANAGEMENT SYSTEM IN THE
AMOUNT OF $15,031.25.
The roll was called: Mr. Basofin-yes; Mfs. Rich-yes; Mrs. Greer-abstain; Mrs.
Parrilli--yes; Mr. Graham-yes; Dr. Wozniak-yes; Mrs. Hunter-yes. The motion
p;:tssed.
REFERENCE POLICY, STANDARDS & GUIDELINES
Mrs. Anthony said that the Reference Policy, Standards & Guidelines were last
thoroughly reviewed in 2000. Bruce Brigell, Coordinator of Information Services, and
Deborah Grodinsky, Head of Adult Se!Vices, have revised the document for Board
approval. The updates generally reflect current practice. For example, reference to
NightOwl service has been eliminated while mention of LINKin has been included. The
section on computer competencies for staffhas been updated and streamlined. The
section on online searching has been changed to reflect that we don't have to pay for
online searches anymore, but may offer to purchase an online magazine article for a ·
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Skokie cardholder if that is the best way to get their needed infonn.ation in a timely
manner.
Other updates reflect changes in policy. For example, the ILL policy has been amended
to reflect the eligibility ofDVDs for lending. The illinois Documents Collection will not
be maintained as a Depository Collection of print materials after July. Staff will continue ·
to select some print publications from state agencies, but many are now issued only in
electronic form.
Mrs. Anthony requested Board approval of the Reference Policy, Standards and
Guidelines. Separate approval ofAppendix D Interlibrary Loan Policy Statement is also
requested. The change is to include DVD as a format eligible for ILL. Appendix E
regarding Telefacsimile Policy has been revised to eliminate references to JCPL (the ·
former automation consortium) and to reflect the fact that documents are more likely to
be sent electronically rather than via FAX at the present time. Appendix F regarding
Inappropriate Use of Library Internet computers has not been changed in substance, but
updated to remove reference to DOS commands, for example. Appendix G Skokie Public
Library Terms of Internet Access has been amended to delete the statement, "though the
Library makes every effort to maintain a secure network through use of virus protection
and firewalls, it cannot guarantee the complete privacy of transmitted personal
information such as credit card and Social Security numbers." Today, there is greater
confidence in the security of online transmissions and many government agencies require
applications and forms to ·be submitted electronically, as do many employers.
Board approval of these amended appendices is requested.
A motion was made by Dr. Wozniak, seconded by Mr. Basofin: .
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVES THE REFERENCE POLICY, STANDARDS AND
GUIDELINES AND ALL AMENDED APPENDICES AS PRESENTED.
The motion passed unanimously.
APPOINTMENT OF FOIA OFFICER
Mrs. Anthony stated that the June Newsletter from Library attorneys at Robbins,
Schwartz, Nicholas, Lifton & Taylor outlines pending changes of some significance to
the Freedom of Information Act (FOIA) in illinois. Senate Bi11189, if signed by the
Governor, will take effect January 1, 2010. Senate Bill189 amends the illinois
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Governmental Ethics Act and also the Open Meetings Act, the Attomey General Act and
the Freedom of Information Act. It has passed both Houses.
There are proposed changes regarding the A~t's purpose, policy and presumptions;'
defined terms; procedures for responding to requests for disclosure of public records;
fees; public body freedom of information officers; denial of requests; exemptions froni
disclosure; exempted security information; and civil penalties. Senator Jeff Schoenberg
was one of the sponsors of the legislation in the Senate while Representatives Beth
Coulson and Lou Lang were among the House sponsors.
Board President Diana Hunter and Vice President John Graham received copies of the
newsletter from RSNL&T about the pending changes. While the Board can review some
of the changes in more detail after the legislation is signed, it. seems advisable to take a
step which will be required, but is a good idea anyway. Every public body will need to
designate one or more officials or employees to serve as its FOIA officers. The FOIA
officer must note the date on which the public body receives the request, compute the
date on which the response period ends and note that date on the request, maintain
electronic or paper copies of the request, and create a file for all documents and
comrimnication related to the request. FOIA officers also must electronically complete an
annual FOIA training program prepared by the Attomey General's Public Access
Counselor.
Since it seems prudent to designate a FOIA officer whether or not the legislation is
signed by the Govemor, Mrs. Anthony recommends that the Board designate Susan
Dickens as FOIA officer for the Skokie Public Library. She has indicated a willingness to
serve in this role and our attomey Heidi Katz supports the designation.
After brief discussion, Mr. Graham made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
DESIGNATES SUSAN DICKENS, ADMINISTRATIVE ASSISTANT
TO THE DIRECTOR, AS FOIA OFFICER FOR THE SKOKIE PUBLIC
LIBRARY.
The motion passed unanimously.
NORTH SUBURBAN LIBRARY SYSTEM
Mr. Basofin did not attend the June NSLS Board meeting. Mr. Basofin has applied for the
positon ofNSLS representative.
COMJvffiNTS FROM TRUSTEES
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Mrs. Hunter distributed copies of various articles: In Web Age, libraries as important as
ever; State minimum wage going up a quarter; and Frugal readers drive up library
circulation 3 0%.
The Board asked if use oftexting would be documented. Mrs. Anthony said statistics are
being kept.
Dr. Wozniak commended Bruce Brigell and Deborah Grodinsky for their work on the
Reference Policy.
ADJOURNMENT
At 8:10p.m. a motion was made by Dr. Wozniak, seconded by Mrs. Greer to adjourn the
regular meeting. The motion pass_e.~animously.
,· ' :----~ ::t<, ~' o···
~o~~~ ~
.
~elda Rich, Secretary
· ·
�
Text
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Title
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Minutes, Wednesday, July 8, 2009
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Rich, Zelda R. (Secretary)
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7/8/2009
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PDF
8 p.
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Public Libraries -- Illinois -- Skokie
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LBM20090708.pdf
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Skokie Public Library, Skokie, IL
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eng
2000s (2000-2009)
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2000s
library board meetings