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February 10,2010
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, February 10; 2010.
CALL TO ORDER
Diana Hunter, President/President Emerita; called the meeting to order at 7:35p.m.
Members present: Diana Hunter, President/President Emerita; John Graham, Vice
President; Zelda Rich, Secretary; Richard Basofin; Karen Parrilli; Dr. John M. Wozniak;
and Carolyn A. Anthony, Director.
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, Member absent: Susan Greer.
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Staffpresent: Barbara A. Kozlowski, Associate Director for Public Services. '
Guest present: Richard Witry, 7835 Niles Center Road, Skokie, IL 60077.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JANUARY 13,
2010
Dr~, Wozniak made a I~otion, seconded by Mrs. Parrilli; to approve the minutes of the
regular meeting of January 13, 2010, subject to additions and/or corrections.
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, There being no additions or corrections, the minutes were approved and placed on file.
CONSENT AGENDA (Financial Statement; Circulation Report; Library Use Statistics;
Report(s) from Department Head(s); Correspondence; Gifts)
Mr. Graham made a motion, seconded by Mr. Basofin:
'MOTION:,
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENT, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING·CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE: LETTER FROM JESSE WHITE,
SECRETARY OF STATE AND STATE LIBRARIAN TO
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CAROLYN ANTHONY DATED FEBRUARY 1, 2010 RE AWARD
OF PER CAPITA GRANT
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5. GIFTS: IN MEMORY OF HARRY H. HUNTER: $200 FROM
JAMES KAKARAKIS, $100. FROM CAROLINE KARR; $20.
FROM CYNTHIA FLORSHEIM FOR USE BY YOUTH SERVICES
IN APPRECIATION.
The motion was approved u~animously.
YEAR-TO-DATE BUDGETARY STATUS
The Year-to-Date-Budgetary Status report was noted.
BILLS
A motion was made by Mr. Graham, seconded by Dr~ Wozniak:
MOTION: .
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll,call vote for
approv~lwas
unanimous.
BALANCE SHEET FOR THE NINE MONTHS FROM 5/1109 THRU 1/31/10
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The Balance Sheet for the Nine Months from S/1/09 thru 1/31/10 was noted.·
Mr. Witry left the meeting at 7:43 p.Iil.
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· DIRECTOR-JS REPORT
USAGE~---Circulation in January wa~ up 25% from January 2009, led by DVD checkouts .. Nevertheless, Youth book circulation was up more than 16% and Adult books over
. 10%. Circulation from th~ Bookmobile continues to climb by more than 20% each ·
month. Youth Audio circulation was up 13% in spite of a decline ofnearly 2% in the
circulation ofthat format year-to-date. The increase in ILL. was a modest 2.5%, but
LINKin. use jumped 52% for the month. Digital formats have made impressive gains in
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, use, but are still a tiny fraction of circulation. People seem to welcome the opportunity
for digital payment, with in-house use more than doubling from last year. The Gate Count
posted an impressive 12.5% increase iJ! the number of people coming into the Library for
the month. Overall use of electronic databases was up only slightly from last January, but
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external use was up 6.5% and 2.7% more users logged in. Use of the children's database
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Tumblebook was up sharply. Two popular adult databases that weren't available last year
are Consumer Reports and Mango Languages. Still, the greatest usage is for the
Statewide Illinois Catalog and W orldCat.
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�PER CAP IT A GRANT----The Library received a letter from Illinois Secretary of State
Jesse White with the news that Skokie Public Library will receive a Per Capita G~ant in
the amount of$,64,684.64 this year, representing just over $1.00 per capita. While this is
less that the $1.25 or so per capita that the Library received in recent years, it was a
surprise to hear that the Library would get anything, given current State finances.
·Apparently, LSTA money is being used to augment the fund. for Per Capita Grants, with
about 25% of public libraries receiving their Per Capita Gr'!,nt from federal money. Those
libraries have the added burden of more forms to complete, but they will receive their
money shortly. The rest ofus, including Skokie Public Library, will have to wait'for our
money UJftil the State can pay.
EVANSTON BRANCHES TO CLOSE--:--Aldennen in Evanston voted last week to
close the two branch libraries in Evanston. One branch was on Central St. in north
Evanston and the other on Main St. in south Evanston. The closures could potentially
increase use of the Skokie Public Library. ·
Mrs. Anthony received updated news thaHhe Evanston branches received a 6 month
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reprieve and will remain open. However, $50,000. needs to be raised in that 6 month
period to keep the branches open.
Mrs. Hunter suggested that-the impact on Skokie Public Libr~ry of the possibiiity of
Evanston branch closings should be discussed at Strategic Planning Committee meetings.
STRATEGIC PLANNING----The Strategic Planning Committee met twice in January
and each of the subcommitte~s on Technology, Marketing and Outreach has also met at
least.once. The Planning Committee heard from key informants Steve Marciani,
Demograpl}er from the Village Planning Department; Maureen DiFrancesca, Head of
Human Services for the Village; Corrie Wallace, Head of the English Language Learners
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Center for Niles Township Schools; Ann Tennes, Head of PR and Communications for
Skokie; and Howard Meyer, Executive Director ofthe Skokie Ch~mber of Commerce.
All were well informed and articulate, giving the committee a shared picture of current
conditions in Skokie in their areas of expertise. Skokie's une1l.1ployment rate has been
hovering a little over 8%, about 2% less than the State average, but nearly double the
usual rate ofunemployment in the Village. The increase in the number ofpeoplein
financial distress and/or foreclosure crosses all socioeconomic levels. The committee got
soine preliminary results from CIVICTechnologies regarding the mapping of library use,
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related to market segments within the community. Stafflook forward to a more complete
report from Marc Futterman when he will be here in person February 18. He will address
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the Strategic Planning Committee from 12:30-2:30 in the Mary Radmacher Meeting
Room. Board members are welcome to attend, but please let Susan Dickens know so that
we'll be prepared with enough chairs and refreshments.
COMING TOGETHER IN SKOKIE----This new collaboration with District 219, the
Village, Oakton
Communit~
College, Skokie Hospital arid the Indian Community of
Niles Township got off to a great start with the Republic Day observance at Niles West
High School and.three library book discussions. Circulation of Motherland has been
brisk, but it is generally possible to find a copy for check-out. Press_ coverage has ~een
excellent in both the. local and ethni·c press.
ALA MIDWINTER----Mrs. Anthony had good meetings in Boston for ALA Midwinter.
Attendance was down somewhat as is membership in both ALA and PLA, a sign ofthe
current recession. PLA also expects a reduced attendance at the National Conference in··.
Portland. in March. The issue of the settlement with Google was still the most talked
about matter. Google has been digitizing books in several of the largest academic and
public libraries and proposedto make· a single station available in each library for access
t~ the materials, with limitati'ons on printing and use. Issues of access and copyright
continue to be argued.
SNAP -SHOT DAY----Skokie PublicLibrary will participate .in Snap Shot Day February
10, sponsored by the Illinois Library Association. This is a marketing campaign to
capture the activity in libraries throughout the State on a given day as a way of
cominunicating the extent of use o_flibraries and the value people rece~ve from them.
NSLS LEGISLATIVE BREAKFAST_:_ __ The annual NSLS Legislative Breakfast will be
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held Monday, February 15 at the Arboretum Club. It will be interestin,gto hear what the
legislators have to say about the growing insolvency of the State and potential remedies.·
SEPTEMBER BOARD MEETING----Looking ahead on the calendar, the September · .
meeting ofthe Library Board would fall on September 8. As Rosh Hashanah begins that
evening at sundown, the Board inay' wish to. reschedule the meeting.
The Board unaniniously agreedthat September 15,2010 will be the date ofthe
September Board meeting.
DRAFT OF FY 2011 OPERATING BUDGET
Mrs. Anthony said that some economic indicators for calendar 2009 have been posted.
The Consumer PriCe Index for 2009 is up 2.7%. This is the figure that determines the
allowable increase for tax-capped districts. The Bureau of Labor Statistics reports that
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_compensation for workers in private indu~try increased 1.2% in 2009. The Library, ,
however, has used the Employment Cost Index for wages and salaries for state and lbcal
government workers which is up 2.0% for twelve months ending December 2009.
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At this point in the Fiscal Year, we can also look at the nine month statement of revenues
and expenses for a more accurate projection of year-end outcomes and implications for
FY 2011. The Library has received 98% of the fall collection, although later than usual.
The late issue date of the fall tax bills, slower rate of collection and distribution and low
interest rates have contributed to. depressing interest income to a nearly negligible factor.
Assuming that next year will be similar, but that we will have some funds invested at a
slightly higher rate of return, Mrs. Anthony has revised_projected interest revenue. for FY
2011 down from $25,000. to $15,000. Mrs. Apth~ny has also decreased projected
revenue from Grants down from $130,000:to $110,000. Mrs. Anthol].y is assuming that
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there will still be a Per Capita Grant at some level, but will not expect any new member
initiative grants. The Library will still have some carryover from the Coulson grant yet to
collect.
On the projected expense side, Mrs. Anthony has revised the increase in the salary' line
down from 4% to 3%. This could allow for a 2% Cost of Labor adjustment and a 1%
increase at the time·ofthe annual review for those staff not yet at top of scale. The IMRF_
contribution rate for 2010 is 8.5%, up from 7.28% in 2009 for an increase of 1.22%. This
increase adds about $70,000. to the FICA & IMRF line so Mrs. Anthony has adjusted that
line to accommodate the increase.
Based on nine months expense, Mrs. Anthony has increased the Materials Processing line
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/by $1,000. and Maintenance·ofBuildings and Grounds by $4,000. The Health Insurance
line at $,570,000. should allo~ for ~n increase ofup to 14% in the insurance cost,
reflecting a combination of higher rates and increased participation. Expense in the
Copier/Lease line is based on the new agreement for copiers approved last month by the
Board. Budget lines for libtary materials have been adjusted slightly to allow for
· increased costs of digitizing the newspapers and growth in use 6f AV formats; inCluding
Blu-Ray which is a developing new copection. Office Expense and Transportation has
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been reviseti downward, reflecting a decrease in the IRS compensation rate from .55 to
.50 per mile.
Overall, excluding the Capital line, the Operating Budget is still under $10,000,000. and
. less than 2% more than the b_udget for FY 2010.
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Mr. Gr~ham would li~<e to know the equalized assessed valuation of Skokie for 2007 and
2008.
POLICY RE FOOD IN LIBRARY
Mrs. Anthony explained that every winter, the issue of eating in the Library gains
prominence. While in warmer weather staff can always advise someone to "please go .
outside to eat your sandwich," on longwinter days, people feel that they have nowhere to
go. A person who spends long hours in the Library frequently does want to take a break
for refreshment.
It is proposed that the book sale room an:)a on the first floor be designated as a place
wher~
people may take a food break. There ·is no carpet on the f1oor in this area and there
are lanl.inate tables and chairs. The beverage machines are also in this area. The area
could be posted, with a reminder not to take food out into the Library.
Staff think that, by not offering a designated area for food consuni.ption, we are
encouraging Library users to sneak food into other areas, perhaps leading to more crumbs
in the carpet. Board consideration ofthis policyproposal.was request~d.
After discussion, Mrs. Parrilli made a motion, seconded by Mr. Basofin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ALLOW FOOD IN THE BOOK SALE AREA AS LONG AS THE
ROOM IS MONITORED BY THE MAINTENANCE STAFF AND
SIGNAGE IS POSTED.
The roil was called: Mr. Basofin-yes; Mrs. Rich-yes; Mrs. Parrilli-yes; Mr.
Graham-abstain; Dr. Wozniak-yes; Mrs. Hunter-no. The motion passed.
RENEWAL OF INN-REACH WITH INNOVATIVE INTERFACES
Mrs. Anthony said it is tiine once again for renewal of the software license for INNReach with Innovative Interfaces at the continuing cost of $24,000. for the year from
February 1, 201 0 - January 31, 2011. This is the software that allows the Library to offer
immediate and direct borrowing of materials from other area libraries using Innovative,
witho~t
the
sta~f intervention
of an jnterlibrary loan request. The local cooperating group,
known as LINKin, consists ofthe Arlington Heights Memorial Library, the Gail Borden
Library in EJgin, the Cook Memorial Library, and soon the Deerfield Public Library.
This service is quite popular, increasing in use each year. So far this year, borrowing
thro1,1gh LINKin is up 24% and lending is up 65% for an overall increase of nearly 50%
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in use. Projecting a year's use based on year-to-date figures, total use would be about
11,236 tran$actions for Skokie Public Library at a cost per transaction of $2.14.
INN-Reach continues to make possible a real bargain in resource sharing. Mrs. Anthony
recommends approval of the $24,000. renewal of the INN-Reach software and continued
parti.cipation in the LINKin consortium.
A motion was made by Dr. Wozniak, seconded by Mrs. Rich:
MOTION:
"THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE RENEWAL OF THE INN-REACH SOFTWARE IN THE
AMOUNT OF $24,000. AND CONTINUED PARTICIPATION IN THE
LINKIN CONSORTIUM.
The roll call vote for approval was unanimous.
RENEWAL OF MAINTENANCE AGREEMENT FOR CHECKPOINT SECURITY
SYSTEMS
The Library's Maintenance Agreement for our Checkpoint System encompassing our
RFID security and loan systems, self.;check machines and vestibule security cameras is
due for renewal with the start of the new Fiscal Year.
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Several years ago, the 3M company bought the service cof.ltract for Checkpoint and they
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have been servicing our equiplilent. Most recently, the Library has been under a three
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year maintenance agreement which began in May, 2007. At that time, we were offered a
10% discount on Maintenance for prepayment of three years at $46,243.00 for an annual
prorated fee of$17,127.50. ,
Recently, Library staffJilet with personnel from 3M to talkabout our future with RFID.
· There have been advances in the field since we installed our system in 2002 and our
present system is no longer standard. We should anticipate replacement of our RFID
system within the next year or two. With this in mind, Mrs. Anthony asked 3M if they
. would be willing to extend the Library's current Maintenance Agreement for another year .
at the same rate and they agreed.
Therefore, Mrs. Anthony asked for the Board's approval of a one year extension on th.e
Maintenance ofthe RFID system at a cost of$17,127.50.
After discussion,-Mr. Grahan1 made a motion, seconded by Dr. Wozniak:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE A ONE-YEAR EXTENSION OF THE MAINTENANCE OF
THE RFID SYSTEM FROM 3M IN THE AMOUNT OF $17,127.50.
The roll call vote for approval was unanimous.
ILLINOIS OPEN MEETINGS ACT
Last month,.new State legislation made significant changes to the Freedom of
Information Act and the Illinois Open Meetings Act. While the Board designated a staff
representative and back-up to be Free.dom oflnformation Officers for the Library, it is
also necessary that the Library designat~ individuals to receive electronic training in the
Open Meetings Act. All public bodies must provide the names of designated individuals
to the Public Access Counselor in the Attorney General's Office. The initial tnlining must
be completed by June30, 2010, with annual training to be completed thereafter,.
Training will, cover such topics as the definition of a public meeting, public notice,
meeting agenda, times and location of meetings; recqrding of a meeting, closed meetings,
attendance by phone or videoconference, violations ofthe'Open Meetings ft...ct, review
and penalties.
Mrs. Anthony recommends that the Board name Susan Dickens and Karolyn Fukuda,
Administrative Assistants, to receive the electronic training on the Open Meetings Act. for '
the Skokie Public Librar;y.
After brief discussion, Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:·
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
NAME SUSAN DICKENS AND KAROLYN FUKUDA,
ADMINISTRATIVE. ASSISTANTS, TO RECEIVE THE ELECTRONIC
TRAINING ON THE OPEN MEETINGS ACT UPON SUCCESSFUL
COMPLETION OF THE TRAINING, EACH WILL RECEIVE A $100.
BONUS.
The m.otion was approved unanimously.
NORTH SUBURBAN LIBRARY SYSTEM
Report from Mr. Basofin
Mr. Basofin reported that North Suburban Library System received 30 percent of the
funds from the State seven months into their fiscal year. NSLS has laid-off four staff
members and had to borrow $600,000.
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COMMENTS FROM TRUSTEES
There were no Comments from Trustees.
ADJOURNMENT
At 8:40p.m. a motion was made by Dr. Wozniak, seconded by Mrs.· Parrilli to adjourn
the regular meeting. The motion p~~d unanimously.
~~~ri<.E~J
. · · Zelda: R. Rich, Secretary
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Title
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Minutes, Wednesday, February 10, 2010
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Rich, Zelda R. (Secretary)
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2/10/2010
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PDF
9 p.
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Public Libraries -- Illinois -- Skokie
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LBM20100210.pdf
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Skokie Public Library, Skokie, IL
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eng
2000s (2000-2009)
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2010s
library board meetings