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February 8, 2012
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, February 8, 2012.
CALL TO ORDER
Diana Hunter, President/President Emerita, called the meeting to order at 7:37p.m.
Members present: Diana Hunter, President/President Emerita; John Graham, Vice
President; Zelda Rich, Secretary; Richard Basofin; Susan Greer; Karen Parrilli; and
Carolyn A. Anthony, Director.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JANUARY 11,
2012
Mrs. Parrilli made a motion, seconded by Mr. Basofin to approve the minutes of the
regular meeting of January 11, 2012, subject to additions and/or corrections. There being
no additions/corrections, the minutes were approved and placed on file.
CONSENT AGENDA (Financial Statement; Circulation Report; Library Use Statistics;
Report(s) from Department Head(s); Gifts)
Mrs. Rich made a motion, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENT, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATIONREPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. GIFTS: $18. FROM BARBARA KEER IN MEMORY OF BRENDA
B. WEISS FOR PURCHASE OF A BOOK ON CD; $100. FROM
DAN AND KAREN PARRILLI IN HONOR OF DR. JOHN
WOZNIAK WITH APPRECIATION FOR HIS YEARS OF
SERVICE AND DEDICATION TO THE SKOKIE PUBLIC
LIBRARY; $3,000. FROM COLE TAYLOR BANK IN SUPPORT
OF NATIONAL LIBRARY WEEK.
The motion passed unanimously.
�2
YEAR-TO-DATE BUDGETARY STATUS
After brief discussion, Mr. Graham made a motion, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ACCEPT THE YEAR-TO-DATE BUDGETARY STATUS AS
PRESENTED.
The motion passed unanimously.
BILLS
A motion was made by Mr. Graham, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
BALANCE SHEET FOR THE NINE MONTHS ENDING FROM 5/1111 THRU 1/31/12
The Balance Sheet for the Nine Months Ending from 5/1/11 thru 1/31/12 was noted.
DIRECTOR'S REPORT
USAGE----Circulation was down nearly 6% in January. Reciprocal Borrowing is down
by two thirds to 5% of total circulation, a pattern that has become consistent since the
limits on RBP by the Board in September. Bookmobile circulation continues to climb,
especially for Adult materials. Also, circulation of eBooks is up more than three-fold
from last January. Inter-library borrowing through LINKin continues to increase while
traditional Interlibrary Loan is down. The gate count was up more than 12%, probably
owing to the mild weather in January (and the blizzard at the end ofthe month last year).
BOARD NEWS----Karen Parrilli has been selected by ALTAFF (ALA's trustee group)
for an award of $850. to attend the ALA Annual Conference in Anaheim. Karen applied
for the grant which is for a Board member who has not attended a national conference. It
is funded by Gale.
The Board congratulated Mrs. Parrilli on her award.
YOUTH MEDIA LAB OPENED----Two Mac computers have been installed in the
Youth Media Lab, along with microphones and a keyboard so that middle school students
may have access to this technology. They have been asking for an opportunity. The
Youth Lab is always staffed when in use so the students will be supervised.
�3
ROOF LEAKS----Three roof leaks became evident in January. Inspectors came out under
the terms of the warranty to identify the location of the leaks and the faulty seams have
been repaired.
DAMAGED SCULPTURE----Our Ted Gall sculpture "View from McCormick" which
was on the exterior wall near the west entrance has been taken down and will be shipped
to the artist for repairs. It was vandalized during the weekend of January 21-22, when two
copper tube extensions were broken off. The vandalism may have been committed by a
metals scavenger. We learned that an outdoor metal sculpture at a school in Lincolnwood
was vandalized the same weekend. Both a Police report and an insurance claim have been
filed.
BUILDING COMMON GROUND----Building Co11llllon Ground is the grant-funded
initiative which the Library has undertaken in partnership with Turning Point. The grant
of $2,500. was awarded by the ALA Public Programs Office with funding from the
Fetzer Institute. The purpose of the grant is to engage the co11llllunity in dialogue about
mental health issues, enhancing awareness and compassion. The first event will be a
Town Hall Meeting Friday, February 10 at 1O:OOam at the Library. A number of elected
officials will be in attendance and Board members are encouraged to join in. Other
programs will include a film viewing and discussion at the Library and two discussion
programs in the C011llllunity, facilitated by Amita Lonial of our staff and a staff person
from Turning Point. The program will conclude at the Festival of Cultures.
DOWNTOWN SEWER PROJECT----The Village has undertaken a project to improve
and update the sewer system in the downtown area. From Tuesday through Friday next
week, sewage from the Library will be routed through a large hose to allow work on the
in-ground pipes. The Oakton Street entrance to the Library parking lot will be blocked
and traffic will be directed to Park Avenue. We certainly hope that work proceeds
uneventfully as planned.
PERSONNEL CHANGES IN NEARBY LIBRARIES----You have probably all heard
that Mary Dempsey has stepped down as Co11llllissioner of the Chicago Public Library.
She will be replaced by Brian Brumon, a senior staff member from the San Francisco
Public Library who is an expert with technology. Brian was a Fellow in the PLA
Leadership Development Program that Mrs. Anthony has worked with so we are
acquainted. Su Bochenski, former RAILS Assistant Director, will be the new Director of
the Lincolnwood Public Library as of next week. Paula Moore, Director of the Arlington
Heights Public Library, announced her retirement at the end of June.
�4
OPEN MEETINGS ACT TRAINING----Board members are reminded of the need to
complete Open Meetings Act training in compliance with Public Act 97-504. Three
Board members have completed the training on a computer here in the Administrative
Office. If you have completed the training elsewhere, please let Susan Dickens know. She
can also make arrangements if you wish to come to the Library for the online training.
EARLY CLOSING FOR SNOW----The Library closed early at 6pm Friday, January 20
due to the severe snow storm and poor road conditions.
MIDWINTER----The length of ALA conferences has been shortened to save expense so
Mrs. Anthony was away just three nights in Dallas for the Midwinter meetings. Mrs.
Anthony chaired a meeting of the PLA Leadership Development Task Force, attended a
meeting of the PLA Budget and Finance Committee, a meeting of the ALA Public
Programs Advisory Committee, and a reception held by the Urban Libraries Council at
the Dallas Public Library. Mrs. Anthony also volunteered to facilitate a discussion table
as part of a program initiated by ALA President Molly Raphael. More than 100 librarians
participated in a discussion ofhow our communities are changing and how library
services should also change. Librarians from every type oflibrary engaged actively in the
exchange. Although Midwinter does not include programs like at Annual Conference,
Rich Harwood of the Harwood Institute gave an inspiring talk about community
engagement. Mrs. Anthony also attended an interesting session at which the Director of
the Kansas State Library talked about their process of changing their eBook vendor while
retaining rights to the titles. Attorney Mary Minow commented on legal issues re First
Sale.
CAMPAIGN FOR PLA PRESIDENT----Mrs. Anthony is one of two candidates for
President of the Public Library Association. The ballot will be out in mid-March and
voting will be open for about one month. If elected, Mrs. Anthony would be Presidentelect in 2012-2013 and President 2013-2014 when there will be a PLA National
Conference in Indianapolis. Candidates are not allowed to print flyers or issue buttons to
campaign, but social media cannot be prohibited. Mrs. Anthony has a Facebook page
<https//www.Facebook.com/CAA4PLA/> so please "like" me, vote and pass the word.
DRAFT BUDGET FOR FY 2013
Mrs. Anthony distributed a draft budget for 2012-2013 that also reflects up-to-date
expenses for the current Fiscal Year for comparison. With the current year 75%
completed, it is easier to project estimated year-end expense.
�5
The biggest budget category is Personnel. Bureau of Labor figures for Wages and
Salaries for State and Local Government Workers for calendar year 2011 were also
distributed, showing an increase of 1% in employment costs for all workers. This is the
same as last year and Mrs. Anthony will recommend that the Board again make a 1%
adjustment across the scale at the start ofthe Fiscal Year in May. Staff would still be
eligible for an adjustment at the time of their annual review. If this adjustment is
continued at 2%, the maximum increase any staff member would receive for the year is
3%. Those at top-of-scale would just get 1% more as adjusted in May.
We'll take a closer look at other budget categories next month. Richard Simon, Head of
Maintenance, has advised Mrs. Anthony of two anticipated expenses from the Capital
line- one being a need to replace the controllers for the public elevator doors and the
other a replacement ofthe all-terrain-vehicle used for snow plowing.
After brief discussion, Mr. Basofin asked to see a copy of the LACONI salary survey.
APPROVAL OF CHILLER REP AIRS
In November, the Board approved an overhaul of one of the Library's two chillers at a
cost of $48,584.00. This amount included $7,000. for the replacement of four bearings, at
least one of which had failed, causing the service interruption. North Town has been
working on the chiller overhaul, disassembling the chiller and inspecting various parts.
The bearing which was bad had slipped just a bit, damaging the impeller. North Town
sent the part back to the manufacturer to see if it could be modified/repaired. These are
precision parts that need to fit within exacting specifications. The manufacturer advised
against reinstalling the impeller. North Town has provided a quote for a new impeller
which is an upgrade from the original and will require a new thrust assembly and thrust
sensor. The cost of these components is $16,921. and the lead time for shipping is four
weeks.
Given the lead time to obtain the part and the need to ensure that work is completed
before the cooling season begins in April, the Board was canvassed electronically for
approval to order a new impeller.
Subsequently, North Town discovered the need to replace the labyrinth seal at a cost of
$2,398. Together with the cost of the impeller and related parts, the cost of the proposed
repairs is now $18,779. Board approval of this expense is requested.
Together with the approved quote for labor on the chiller overhaul and replacement of the
four bearings, the total expense for chiller repairs will be $67,3 63. A replacement chiller
�6
would cost $200,000. to $250,000. Repairs are warrantied for one year. While there is no
lifetime warranty on the chiller, installed in 1998, North Town believes that the chiller
should continue to function for many years.
Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE QUOTE FROM NORTH TOWN MECHANICAL TO
REPLACE THE IMPELLER AND RELATED PARTS IN THE
AMOUNT OF $16,921. AND THE ADDITIONAL QUOTE TO
REPLACE THE LABYRINTH SEAL IN THE AMOUNT OF $2,398.
FOR A TOTAL COST OF $18,779.
The roll call vote for approval was unanimous.
USE OF SKOKIE PUBLIC LIBRARY BY STUDENTS AT EDUCATIONAL
INSTITUTIONS IN SKOKIE
Recent requests related to student use of the Skokie Public Library raise questions about
the boundaries of Skokie Public Library's service community.
Mrs. Anthony was visited by a mother of a student at Arie Crown School. She said that
they live in Northbrook, but her son attends Arie Crown School in Skokie. She works in
the area and said that her medical appointments and much of her activity is Skokiecentered. She feels it is a hardship that her son has limited check-out privileges from the
Skokie Public Library.
Marijo Natividad of the Northwestern Institute of Health & Technology visited last week
to see if there might be some type of cooperative agreement with the Skokie Public
Library. The school is located east of here on Oakton Street and trains students for
careers in allied health fields such as radiology and phlebotomy. They also have to take
general studies classes and lack a library to provide resources. They are seeking
accreditation for their program and need to address the question oflibrary resources.
Presently they have about 150 students, but they hope to grow to have 600 enrolled.
Tobi Oberman, Head of Circulation, and Mrs. Anthony met with Ms. Natividad and told
her that students were welcome to use the Skokie Public Library in person, and to use
computers here, but that students would be subject to check-out policies which limit nonSkokie suburban students to 3 items at one time and allow no check-out for Chicago
residents unless they purchase a fee card ($300 for one year or $150 for a student card).
About 60% of their students come from Chicago.
�7
Sanford Brown is a similar school in downtown Skokie that also prepares students for
careers in the health field. We have numerous parochial schools and the Hebrew
Theological Seminary located in Skokie. Students from the Hebrew Theological
Seminary regularly request use of the Skokie Public Library. Some of their students live
in dormitories in Skokie while others are in dorms in Chicago. There is also the DeVry
Technical Institute, the ORT program on Howard Street, National Louis University and
Oakton Community College. The latter two institutions have substantial library facilities.
Nevertheless, Mrs. Anthony had a request just this week from a teacher of English 101
for non-native speakers at Oakton who inquired about use of materials from Skokie
Public Library as she finds that we have more appropriate materials for her students.
A question even comes up for students in District 69 where the Library is located and
also for District 219 since Niles West is so close by. Students from Morton Grove and
Lincolnwood who attend those schools come to the Skokie Public Library because it is
convenient and they are with friends from Skokie, but then find that they are limited in
the number of books they can check out.
Very soon, the Skokie Swift stop at Oakton and Skokie Boulevard will open, making it
that much easier for students to study in the downtown Skokie area. Mrs. Anthony finds
herself questioning whether we should try to make some temporary accommodation for .
students of Skokie schools as we try to do for workers who are employed by local
businesses. This is an issue to be pondered for future consideration.
After discussion, the Board agreed that this is a complex issue and more information is
needed. The Board invited input from staff.
APPOINTMENT OF LIBRARY TRUSTEE
After brief discussion, a motion was made by Mr. Graham, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPOINT MARK PROSPERI AS TRUSTEE TO THE SKOKIE
PUBLIC LIBRARY TO FILL THE VACANCY CREATED BY DR.
JOHN WOZNIAK'S RESIGNATION.
The roll call vote for approval was unanimous.
Mrs. Hunter will contact Mr. Prosperi and the other two candidates. Village Clerk
Marlene Williams will be asked to swear in Mr. Prosperi before the March Board
meeting.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
�8
Taken from the RAILS website, video of the Board meeting, the board meeting packet,
and email communications, Mrs. Parrilli reported on the following highlights of the
January 27, 2012 RAILS Board of Directors meeting and recent news:
The following are the major decisions made by the RAILS Board at their January 27,
2012 meeting:
•
The Board approved a recommendation for a standardized counting methodology that
all RAILS Delivery locations will use to count items delivered and picked up from
RAILS member libraries. This is in response to a suggestion made by the RAILS
Board Delivery Committee.
•
The Board approved the selection ofBradbury Gossage Sager as the search firm to
work with the Board on the RAILS Executive Director search.*
•
The Board approved a motion to change both RAILS Talking Book Centers from
Sub-regionals to Advisory Outreach Centers in current or new RAILS facilities, and
to transfer the physical collections to Springfield. RAILS is assessing the implications
of these developments and will provide more information soon. These changes will
not take effect until FY2013 and RAILS will do everything possible to ensure for a
smooth transition and continuity of services to patrons when the changes take place.
•
The Board approved a motion to close the current RAILS Rockford facility on
American Drive and to move to a smaller, less expensive and better suited location on
Colt Road in Rockford.
•
The Board approved the membership application of the American Islamic College in
Chicago. The application must be approved by the illinois State Library before the
membership is official. The Board also approved the withdrawal from membership of
the American College of Education due to its move from Chicago to Indiana. The ISL
will also need to approve this withdrawal from membership.
New board member Murray Barr, a public library trustee, (also from the MLS library
system) was seated at this meeting. Director Barr was appointed to fill a vacancy due to
the resignation of Jolm Chrastka.
More infonnation and a link to watch a recording of the meeting can be found in the
Meeting Packet available from the Board Meetings section of the RAILS website.
Official meeting minutes, when approved, will be published on the RAILS website.
*This contract amounted to $18,000 and called for the new Executive Director to be in
place by July 2012. The search committee will consist of five Board members, including
President Alan Davidson.
�9
During the Committee Reports of the meeting, discussion ensued regarding members
attending the legislative breakfasts occuni.ng on President's Day, February 20. Board
President Alan Davidson encouraged everyone who can attend these breakfasts do so in
order to represent their libraries and express to our legislators the importance of
supporting this integral part of our communities.
An lllinois State Library member presented SUSI-Single Unifonn Source of
Information. This new State program requires library systems to validate library members
through an annual certification process by complying with a nine-step criteria. According
to ISL's written report, "SUSI is intended to automate the State Library's grant
management process ...by establishing a safe-source for all information needed to
support ISL grant management activities ... "
Important to note, members who do not become certified and do not meet standards risk
losing eligibility for grants and services from ISL, including the System Area and Per
Capita Grant. The Board of Directors will entertain a motion at their February meeting to
support SUSI.
In recent communications from Renee Anderson of RAILS Communication Department,
it was announced that Su Bochenski has resigned as RAILS Associate Executive
Director, effective January 27, 2012. Ms. Bochenski is currently the IMRF Authorized
Agent. Barbara Brooks, Human Resource Manager, will replace her in this position.
Also announced fi.·om the RAILS website: As a result ofmember input in the recent
Conununications Survey, RAILS is offering more venues for members to post iriformation.
In addition to Free/For Sale Offers, RAILS members can now post information about
Continuing Education and Library News on the RAILS website. Anyone may view posted
announcements, but you must be signed into the RAILS website using the email address
associated with your Library Learning (L2) account and your L2 password in order to
post information or subscribe to email alerts. RAILS is also considering beta testing a
new platfonn for an online discussion group for library members.
Executive Director Michael Piper reported on facilities planning and the timetable
currently taking place, the financial report and the need to increase staff in the
Accounting Department, the Area Per Capita grant development timetable, and
membership application (American Islamic College) and member withdrawal notice
(American College ofEducation).
Brief discussion followed.
�10
COMMENTS FROM TRUSTEES
Mrs. Parrilli complimented Virtual Services Coordinator Toby Greenwalt for helping her
husband with his new Nook during an individual eBook training session recently.
Mrs. Hunter suggested a series of seminars on employment and financial information
after the second floor remodeling project is complete. Possible speakers could be
arranged through a partnership with the North Suburban Business Foundation.
Mrs. Hunter said that Xavier University has a lecture series with Cook County Sheriff
Tom Dart who speaks on "Justice Through the Eyes ofthe Sheriff'. Mrs. Hunter
suggested he be asked to speak at the Library.
Finally Mrs. Hunter suggested asking the Chicago Tribune if the Library could partner
with them to be a second site for the series of talks they are sponsoring at Chase Bank
downtown. The current series is "Chicago Forward: Is Our City Safe?" Panelists include
Chicago Police Superintendent Garry McCarthy, Cook County Board President Toni
Preckwinkle, Walgreens VP Steve Pemberton and CeaseFire violence interrupter Ameena
Matthews.
ADJOURNMENT
At 8:49p.m. a motion was made by Mr. Graham, seconded by Mrs. Rich to adjount the
regular meeting. The motion passed unanimously.
~-$L:f(:cA,
Zelda Rich, Secretary
�
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Minutes, Wednesday, February 8, 2012
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Skokie Public Library. Board of Trustees
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Rich, Zelda R. (Secretary)
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2/8/2012
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PDF
10 p.
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Public Libraries -- Illinois -- Skokie
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LBM20120208.pdf
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Skokie Public Library, Skokie, IL
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eng
2000s (2000-2009)
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2010s
library board meetings