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June 13, 2012
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, June 13, 2012.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:30p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita; Karen Parrilli, Secretary; Susan Greer; Mark Prosperi; Zelda Rich; and Carolyn
A. Anthony, Director.
Member absent: Richard Basofin.
Staff present: Jan Watkins, Head ofYouth Services.
Visitors pres-ent: Dr: Irwin Rich, 5238 Fargo, Skokie, IL; Michael Kohl, 2211 Jenks
Street, Evanston, IL.
APPROVAL OF THE MINUTES OF THE REGULAR AND ANNUAL MEETINGS
OF MAY 9, 2012
Mrs. Rich made a motion, seconded by Mrs. Hunter to approve the minutes of the regular
and annual meetings of May 9, 2012, subject to additions and/or corrections. There being
no additions/corrections, the minutes were approved and placed on file.
Review of Closed Session Minutes
After brief discussion, Mrs. Hunter made a motion, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
FINDS THAT THE NEED FOR CONFIDENTIALITY STILL EXISTS
FOR THE JULY 11, 2007, AUGUST 15, 2007, SEPTEMBER 9, 2009,
SEPTEMBER 15, 2010, JANUARY 12, 2011, AND SEPTEMBER 14,
2011 MINUTES AND THEY SHALL REMAIN CLOSED.
The motion was approved unanimously.
CONSENT AGENDA (Financial Statements; Circulation Report; Library Use Statistics;
Annual Reports F.Y. 2011-2012; Report(s) from Department Head(s); Program Statistics
Fourth Quarter F.Y. 2011-12; Gifts; Personnel)
Mrs. Rich made a motion, seconded by Mrs. Parrilli:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATIONREPORT
2. LIBRARY USE STATISTICS
3. ANNUAL REPORTS F.Y. 2011-2012
4. REPORT(S) FROM DEPARTMENT HEAD(S)
5. PROGRAM STATISTICS FOURTH QUARTER F.Y. 2011-12
6. GIFTS: IN MEMORY OF MAURICE RASENICK: $18. FROM
· - ERICA AND MARCSTRONGIN; $18. FROM ROBERT AND.
MELISSA BILDNER; $25. FROM SUSAN KESSLER AND IRWIN
WEINBAUM; $50. FROM LEWIS SHENDER; $100. FROM
MONIE BEGLEY AND FAMILY; $250. FROM SUELLEN AND
WILLIAM LAZARIS; FOR SUMMER READING CLUB 2012:
$500. FROM MEIJER, STORE 621; $500. FROM EVANSTON
SUBARU IN SKOKIE; $500. FROM NORTH SHORE CENTER
FOR THE PERFORMING ARTS; $750. FROM DOLPHIN SWIM
· CLUB; $2,000. FROM NORTH SHORE COMMUNITY BANK
7. PERSONNEL: HIRE: MEGAN ROSOL, PART-TIME LIBRARIAN,
ADULT SERVICES DEPARTMENT, EFFECTIVE JUNE 21, 2012;
RETIREMENT: HERTA HELLER, FULL-TIME LIBRARY
ASSISTANT, TECHNICAL SERVICES DEPARTMENT,
EFFECTIVE JUNE 29, 2012.
The motion passed unanimously.
Discussion followed regarding the decline in monograph circulation, eBooks, the increase
in Bookmobile circulation, and the library card campaign with local school districts. Mrs.
Parrilli complimented staff on the Youth Services presentation of the summer reading
program.
BILLS
A motion was made by Mrs. Rich, seconded by Mrs. Hunter:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
DIRECTOR'S REPORT
USAGE----Circulationin May was 168,326 for a decrease of 5.6% from May last year.
The biggest decrease continues to be in Adult print use. Ebook circulation has tripled
from last May. Bookmobile circulation was up just 1% for the month. LINKin use was up
25%, continuing steady gains. Reciprocal borrowing has dropped from 15% to 5% of
total circulation. Reference questions increased nearly 9% and the Gate Count was also .
up 9% to 71,577.
SECOND FLOOR REMODEL----The second floor remodeling project is progressing
. well. the Relocation Advisers have helped to coordinate work between the carpet and
shelving installers according to an agreed-upon plan. The second floor was totally closed
for two days this week, but people had access to a selection of nonfiction titles on several
temporary ranges put up in the lobby. The new nonfiction continued to be available in the
Readers Services area of the west building. This phase of the project with carpeting and
stack layout was completed June 13. The installers will come back to 1aythe carpet on
the stairs the evening of July 3 so that ample time will be allowed to dissipate the fumes
from the strong adhesive necessary for the rolled carpet in that area. Wall components
from KI should arrive July 18.
The Board commented on how great the carpet looks. Mrs. Anthony praised staff and
contractors who worked together so efficiently.
WATER FOUNTAIN FLOOD---- A plastic filter housing in the drinking fountain on the
second floor broke in the night in late May, fortunately before work on carpet
replacement began. Rich Simon, Head of Maintenance was quick to call in outside help
to contain the flood which had saturated a large area ofthe carpet on the second floor and
leaked through to Youth Services on the first floor, wetting both carpet and the ceiling of
the story time room. Thanks to quick action, the ceiling in the story room was saved. The
cost of the repair was over $6,000., which was paid by insurance, less our $1,000.
deductible. The plastic filter housings in all the drinking fountains have been replaced
with stainless steel as advised by the repairmen for equipment with the amount of use
seen in the Library.
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FESTIVAL OF CULTURES----The Library participated in the Festival of Cultures again
this year with both the Boolanobile and the Children's Tent. The weather was sunny and
mild for a change so attendance was steady and everyone seemed to have a good time.
Staff tested out the new display tablecloth and canopy, the latter coming in handy for
protection from the sun.
DIRECTOR'S ACTIVITIES----Mrs. Anthony attended a meeting of the GSLIS Advisory
Board at Dominican University, the Assyrian thank-you dinner at Niles West, a LACON!
Administrators' meeting regarding eBooks, a meeting of the Chamber Board, a meeting
of the Skokie Valley Rotary Board, and a meeting of the North Suburban Healthcare
Foundation Board.
CHINESE VISITORS----The Skokie Public Library will again host two visiting Chinese
librarians f!om the program at the Jyfortense~ Center of the University of Illinois.
Th~
visitors will arrive in Skokie June 16 and leave for Anaheim and the ALA Conference
June 20. They will make a presentation about library services in China Tuesday, June 19,
at 3pm. Board members are welcome to attend.
ALA ANNUAL CONFERENCE----Mrs. Anthony will attend the ALA Annual
Conference in Anaheim, leaving late in the day June 20 and returning to work Tuesday,
June 26. She continues to be involved at this point with the PLA Leadership Task Force
and the ALA Public and Cultural Programs Advisory Committee. While some
overlapping activities will be possible during the coming year as President-Elect ofPLA,
Mrs. Anthony will divest herself of other activities before assuming her duties as
President ofPLA in July 2013.
DEERFIELD PUBLIC LIBRARY FURNITURE AUCTION----Due to renovation,
Deerfield Public Library has some mid-Century modem furniture listed on a government
auction website including Bmo chairs, marble tables, file cabinets, stacking chairs, etc.
Some of the classic pieces would be nice additions to Skokie Public Library's seating and
study options. Mrs. Anthony will submit a bid and advise the Board of the outcome.
HAPPENINGS/DEVELOPMENTS IN YOUTH SERVICES I PRESENTATION BY
JAN WATKINS, HEAD OF YOUTH SERVICES
Jan Watkins, Head of Youth Services, said that as of 6pm there are 2,141 children
registered for summer reading. Ms. Watkins talked about the trophy for the school that
reads the most minutes during summer reading, the prizes available, the generosity of
sponsors, the fitness component, and summer reading volunteers.
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Mr. Kohl entered the meeting at 7:59p.m.
She also discussed Voice ofYouth Award books, and Booking with a Buddy at the ELL
Center (which is coordinated by Dominican intern Paula Shapiro). Ms. Watkins showed a
sample box which has been delivered to some Skokie pediatrician's offices filled with
board books, a joyful beginnings bibliography, and a brochure on how to obtain a library
card.
The Board suggested writing to First Lady Michelle Obama about our food and fitness
summer reading program.
The Board thanked Ms. Watkins for her presentation and she left the meeting at 8:09p.m.
COMMENTS FROM VISITOR
Mr. Kohl, an Evanston resident, addressed the Board on the Library's policy limiting 3
items per nonresident. The old policy was more helpful to him and he would appreciate it
if that policy could be reinstated. Discussion followed. Mr. Graham stated the Library
Board is committed to re-examining this policy on an annual basis and the Board will
look at it again in the next 4-5 months. He will call Mr. Kohl and discuss the background
of this issue.
The Board thanked Mr. Kohl for his comments and Mr. Kohl left the meeting at 8:23
p.m.
APPROVAL OF REPORTER AND DECISION CENTER PRODUCTS
Innovative Interfaces, the Library's Integrated Library System vendor, has two products
available that will enable Skokie Public Library staff to obtain greater insight into the
transactional data continually being produced by its Millennium system.
Reporter provides libraries with high-level insight into expenditure trends, operational
statistics, patron and material usage analysis, and more. Facets and filters such as date
range, location, format, patron type, or language can be applied to built-in report options.
This will allow staff at all levels to create meaningful presentation-ready reports of key
performance indicators.
Decision Center takes statistical reporting several steps further by providing targeted
recommendations based on the interpretation of our Millennium data. Decision Center
uses algorithms to identify opportunities to increase circulation with collection weeding
or expansion based on community demand and usage. Skokie Public Library staff can
define thresholds and performance targets for operational effectiveness.
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At this time Innovative Interfaces is offering an incentive to license these products
together. The regular combined annual fee for Reporter and Decision Center is $22,250
per year. If Skokie Public Library agrees to a five-year licensing commitment, the annual
fee for both products is $13,400. There is an additional one-time installation charge of
$4,500 for either the regular or the promotional purchase option.
More information about the products and pricing proposal may be found in the quotation.
Gail Shaw, System Administrator, recommends that Skokie Public Library license
Reporter and Decision Center from Innovative Interfaces.
Lengthy discussion followed. Mrs. Rich made a motion, seconded by Mr. Prosperi:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ACCEPT THE QUOTE FROM INNOVATIVE INTERFACES TO
PURCHASE REPORTER AND DECISION CENTER FOR FIVE
YEARS (YEAR 1 COST $17,900 AND YEARS 2-5 $13,400 EACH) AS
PRESENTED.
The roll was called: Mrs. Greer-no; Mrs. Parrilli-no; Mrs. Hunter-no; Mr. Prosperino; Mrs. Rich-no; Mr. Graham-no. The motion failed.
APPROVAL OF NON-RESIDENT SERVICES
Public library Boards must annually decide and take action on whether to participate in or
opt-out of the n5m-resident reciprocal borrowing program. This law pertains only to the
possibility of providing service to persons "residing outside of a public library service
area" and does not affect practice regarding the sale of cards to non-residents of areas
already served by a public library. Therefore it would not affect our sale of cards to
Chicago residents.
The Board first discussed this in 2004 due to a revision of the lllinois compiled statutes
Chapter 75 Act 5, Section 4-7, Paragraph 12 in January, 2002. The effective change was
as follows:
A person residing outside of a public library service area must apply for a nonresident library card at the public library located closest to the person's principal
residence. The non-resident cards shall allow for borrowing privileges at all
participating libraries in the regional library system only at the library where the card
\vas issued. (New text is underlined. Expired text is lined through.)
Since Skokie does not have a significant neighboring unserved population, Mrs. Anthony
has recommended that the Board approve participation in the program. Since the "closest
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public library'' is determined by school district and the close-by area of Golf does not
have public library service, there is a small number (estimated at 50) of students from
Golf who attend Niles North and might want to purchase a Skokie Public Library card. In
fact, we sold thirty-eight (38) non-resident borrowers' card in 2011, twenty-seven (27)
non-resident borrowers' cards in 2010, and thirty (30) non-resident borrowers' cards in
2009. Typically, not more than one or two of these cards are sold to Golf residents each
year, a volume which does not present a problem. At the present time, there are no Golf
residents holding fee cards for the Skokie Public Library, but three Golf residents
registered as reciprocal borrowers from Glenview.
Mrs. Anthony recommends that the Board renew approval of participation in theN onresident Services program for the year from July 1, 2012-June 30, 2013.
A moti()J.?. was made by !Vfrs. Hunter, seconded by Mr. Prosperi:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
RENEW PARTICIPATION IN THE NON-RESIDENT SERVICES
PROGRAM FOR THE YEAR FROM JULY 1, 2012-JUNE 30, 2013.
The motion passed unanimously.
APPROVAL OF FINAL REPORT ON GOALS & OBJECTIVES FY 2011-2012
The report of Outcomes on Goals and Objectives for FY 2011-2012 shows what a busy
and productive year this has been. Major activities and accomplishments included the
completion of 3M RFID implementation and Automated Materials Handling, planning
for re-use of the second floor space, implementation of Encore Synergy Discovery
platform with integrated article search, and completion of a highly successful Coming
Together in Skokie program with focus on the Assyrian community.
A major and continuing focus is on digital formats. This past year we started circulating
eReaders for youth and also Playaway View. Staff increased the number of circulating
adult eReaders to seventeen. Staff also held many instruction sessions in the Library and
the community to help people use digital readers.
Staff in Youth Services made strides in providing services to youth in and through the
schools. The successful library card in the school program was extended to two more
school districts for a total of four. Librarians worked more closely with school personnel
on projects for leisure reading. Staff took programming out to two after school SPACE
programs. Staff also worked with the ELL Center to help immigrant moms lead
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storytimes; to offer computer skill classes at the ELL Center; and to start a book group
among immigrant adults.
Another big community success was the launch of the SkokieServes portal and database
enabling community organizations in search of volunteer help to connect with willing
volunteers.
Programming included the launch of a successful quarterly science program and
experiments with civic engagement programming. LitLounge became firmly established
as a book group for younger adults.
The technology area saw a major upgrade of the Library's Wi-Fi network, introduction of
a mobile app for all major smartphone platforms, the completion and launch of video
tours, implementation of video bootcamp for staff, stepped up training and assistance in
the Digital Media Lab for adults, the establishment of a Digital Media Lab for. youth,
implementation of the SkokieStories project, adoption ofhandheld electronic devices for
public desk use to facilitate roaming and the use of Google Analytics for analysis of
online use statistics.
Developments took us further along the road of working with targeted user groups to
better meet community needs.
In regard to eBooks, Mr. Prosperi would like to see an interim plan or an update every
three months as to the status of eBooks with publishers/libraries, etc.
The Board was impressed with the job that staff has done with meeting objectives. The
Outcome Report was placed on file.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
Mrs. Parrilli reported on the RAILS Board of Directors Meeting held May 25, 2012 at the
Shorewood Center.
Items for the completion of the FY2013 System Area and Per Capita Grant (SAPCG)
application were the bulk of this meeting's agenda. With Board's approval the
application will be submitted to Anne Craig of Illinois State Library (ISL), which is due
June 1. It includes a projected financial statement of $11,911,548 in revenue and
$8,794,667 in estimated expenditures, with an excess of$3,116,881. It was mentioned
that RAILS at this point has received 45% of the FY2012 funds. Part of the application
contained information on the current status of RAILS vehicles. There are 39 vehicles, of
which 10 are scheduled for replacement in FY20 12 and FY20 13.
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The next year's list of meetings was approved, with 11 meetings during the year. The
Board will not meet in December.
The Personnel Committee submitted the Secondary Employment Report on RAILS
employees. Thirty-three employees had outside jobs which were deemed "no conflict"
with their RAILS' duties and responsibilities.
Mary Witt presented a report and asked for Board approval on the updated membership
list that is included in the FY2013 SAPCG application. Seven more libraries recently
complied with full membership criteria, including two lllinois Department of Corrections
youth center libraries in St. Charles and Warrenville, the lllinois Institute of Art Library,
and a mental health facility library in Rockford.
The remainder of the meeting consisted of long discussions regarding the employment
policies, i.e.., salary increases,- COLA, severance pay, paid holidays, which are a. large.
part of the SAPCG application.
Interim Executive Director Michael Piper reported that RAILS signage is being
considered for the centers still in operation. A RAILS logo will also be placed on all
vehicles.
Anne Craig, lllinois State Library, did not have any new information on the current status
ofiSL's budget.
She did say that it is "a very, very serious situation" with the state's budget. Anyone
interested in the state's financial status can go into the websites for the state's
Comptroller Office and The Commission on Government Forecasting and
Accountability.
A demonstration of the upcoming revised RAILS website was presented. Staff hopes it
will be ready in early June. (Note: As of June 5, 2012, it was not up and 1unning.) There
will be direct links to library members for the latest news to be submitted by library
directors.
In her latest email, Communications Specialist Renee Anderson reported that the
Executive Director Search Committee has chosen three finalists, who will each have an
in-person interview on June 19 at the Burr Ridge headquarters. The Interim Executive
Director, Michael Piper, was not one of the finalists.
COMMENTS FROM TRUSTEES
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Mrs. Hunter was pleased to see the bibliography on The Hunger Games. She was alarmed
to read that the American Community Survey conducted by the U.S. Census Bureau may
be eliminated. Mrs. Anthony confirmed that ALA and others are speaking out against
this. She has contacted Illinois' Senators on the matter.
Mr. Graham commended Mr. Basofin for sharing the article, The North West London
Blues by Zadie Smith.
Mr. Prosperi congratulated Mrs. Parrilli for the great press about her ALA grant.
ADJOURNMENT
At 8:55 p.m. a motion was made by Mrs. Rich, seconded by Mrs. Hunter to adjourn the
.·-·-......_,
regul~ Th~assed unanimously.
.'"-tau4' 4',;Z4tl!tti. . . ..
Karen Parrilli, Secretary
�
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Title
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Minutes, Wednesday, June 13, 2012
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Parrilli, Karen (Secretary)
Date
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6/13/2012
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PDF
10 p.
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Public Libraries -- Illinois -- Skokie
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LBM20120613.pdf
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Skokie Public Library, Skokie, IL
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eng
2000s (2000-2009)
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2010s
library board meetings