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June 19, 2013
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, June 19, 2013.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:32p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita; Karen Parrilli, Secretary; Susan Greer; Jonathan H. Maks, MD; Mark Prosperi;
Zelda Rich; and Carolyn A. Anthony, Director.
Visitor present: Dr. Irwin Rich, 9360 Skokie Boulevard, Skokie, IL (arrived at 8:10p.m.).
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF MAY 8, 2013
Mrs. Hunter made a motion, seconded by Mrs. Parrilli, to approve the minutes of the
regular meeting of May 8, 2013, subject to additions and/or corrections. There being no
corrections, the minutes were approved and placed on file.
Review of Closed Session Minutes
A motion was made by Mrs. Hunter, seconded by Mr. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
FINDS THAT THE NEED FOR CONFIDENTIALITY STILL EXISTS
FOR THE JULY 11,2007, AUGUST 15,2007, SEPTEMBER 9, 2009,
SEPTEMBER 15, 2010, JANUARY 12, 2011, SEPTEMBER 14, 2011;
AND AUGUST 15, 2012 MINUTES AND THEY SHALL REMAIN
CLOSED.
The motion was approved unanimously.
CONSENT AGENDA (Financial Statements; Circulation Report; Library Use Statistics;
Annual Reports F.Y. 2012-2013; Report(s) from Department Head(s); Program Statistics
Fourth Quarter F.Y. 2012-2013; Gifts; Personnel)
Mrs. Hunter made a motion, seconded by Mr. Prosperi:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
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2. LIBRARY USE STATISTICS
3. ANNUAL REPORTS F.Y. 2012-2013: GENERAL OPERATING
FUND; RESERVE FUND FOR THE PURCHASE OF SITES AND
BUILDINGS; 2001 DEBT FUND; STATISTICAL SUMMARY;
PROGRAM STATISTICS; ADULT SERVICES DEPARTMENT;
CIRCULATION DEPARTMENT; TECHNICAL SERVICES
DEPARTMENT; YOUTH SERVICES DEPARTMENT
4. REPORT(S) FROM DEPARTMENT HEAD(S)
5. PROGRAM STATISTICS FOURTH QUARTER F.Y. 2012-2013
6. GIFTS: ONE OPTELEC CCTV FROM JIM JIYBBERTS; $15.26
FROM DIANA HUNTER IN MEMORY OF JAMES KAKARAKIS
FOR PURCHASE OF A BOOK; FOR SUMMER READING
PROGRAM: $500. FROM EVANSTON SUBARU IN SKOKIE;
$500. FROM HAROLD J. KRINSKY, DDS, LTD.; $500. FROM
DENGEOS, INC.; $1,000. FROM FIRST BANK & TRUST; $2,000.
FROM ROSS STORES, INC.
7. PERSONNEL: PROMOTIONS: JENNIFER WILKIN, FROM PARTTIME COMPUTER LAB ASSISTANT, YOUTH SERVICES
DEPARTMENT, TO FULL-TIME YOUTH SERVICES
LIBRARIAN, EFFECTIVE JUNE 10, 2013; JUDY PAPKE, FROM
PART-TIME DEPARTMENTAL SECRETARY, ADULT
SERVICES DEPARTMENT, TO FULL-TIME ADMINISTRATIVE
ASSISTANT, ADMINISTRATION, EFFECTIVE JULY 15, 2013;
TERMINATION: DIANA RITTER, FULL-TIME
ADMINISTRATIVE ASSISTANT, ADMINISTRATION,
EFFECTIVE JULY 26,2013.
The motion passed unanimously.
BILLS
A motion was made by Mrs. Parrilli, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
�-------~~----
3
DIRECTOR'S REPORT
USAGE----Circulation in May was 167,278 for a decrease ofless than one percent. Adult
book circulation was up nearly 2% while the circulation ofYouth books climbed 3.6%.
Boolanobile circulation was down more than 20% due to five days off the road for
repairs. Reference questions and laptop use were both up as was the gate count which
increased nearly 16% to almost 83,000. Database use was up 46% from last May
primarily due to access to digital book sources although the use of databases such as
CultureGrams was also up in May. The number of individuals logging in during the
month was up 70% from last May.
LIBRARYAWARE AWARD----Personnel representing the firms Ebsco and Novelist
came to Skokie Ma¥ ?O to present the Village the second place award in the
LibraryAware competition. Under the auspices of Library Journal, this new award
recognizes communities that are aware of, and use, the services of the public library in
their community. The presentation was made at a Village Board meeting and the bronze
plaque will hang in Village Hall. The Library received a check for $7,500. and a quantity
ofLibraryAware clings that people can put in their windows.
GRANT FROM NLM----The Library has been awarded a grant of $4,496. by the
National Library of Medicine for an Outreach Express project "Health Information
Outreach to the Skokie Assyrian Community." Kate Belogorsky worked with agencies in
the community to prepare the grant proposal which will provide easy-to-read
health/medical materials on diabetes, anatomy and nutrition and assist in the development
of marketing materials to improve awareness of area healthcare resources.
EGYPT TRIP----Mrs. Anthony's trip to Egypt went smoothly and was definitely a
memorable experience. She made three different presentations in four cities over five
days, with one presentation each day Sunday through Thursday. Topics were
programming in libraries (particularly for adults), planning for library service (a 4 hour
workshop), and the role of professional library associations in the U.S. Aside from the
presentation at the U.S. Embassy in Cairo which was in English only, simultaneous
translation to and from Arabic through headphones was made available elsewhere. People
were very friendly and she had a couple fans who came to all three of her Cairo-area
presentations. Librarians in Egypt face some unique problems due to their political
situation. Former First Lady Suzanne Mubarek was a strong supporter of public libraries
in the Cairo area which now suffer from the "taint" of that administration with
consequent problems in obtaining funding and support from the current government. The
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librarians were interested in library service in the U. S. and inquired about opportunities
for exchanges. One librarian had attended the Mortensen program at the University of
illinois. The presentations took Mrs. Anthony north to Alexandria and east several hours
along the delta to a university town with a library school program. A driver from the
Embassy took her everywhere in a van. Mrs. Anthony was treated to a VIP tour of the
new library/museum in Alexandria which is impressive. She also had dinner with some
librarians from the Alexandrian Library and a chance to talk about what their work life is
like. When her presentations were done, she had the opportunity to visit the Pyramids and
Sphinx at Giza, the Egyptian Museum, the Souk (market), and the old section of Cairo
which included visits to houses of worship from the Coptic Christian, Greek Orthodox,
Jewish, and Muslim faiths. There were no demonstrations when she was in Cairo, but the
subway at Tahrir Square was closed off and there were numerous concrete barricades
blocking access to the U.S. Embassy. The sense she got was that people feel their country
is still in transition. ·
ULC INNOVATION AWARD----Skokie Public Library will receive an honorable
mention award for the Business and Career Center at the Urban Library Council's
breakfast session Friday morning, June 28. The award is part of the Urban Library
Council's Innovation program which seeks to highlight creative and responsive public
library service developments.
EDGE INITIATNE----The Library will be one of twenty-five libraries in Illinois to
participate in the EDGE initiative this summer. Edge is a management and leadership tool
for public libraries related to the use of technology to meet community needs. The Edge
initiative was developed by a national coalition of leading library and local government
organizations, funded by the Bill and Melinda Gates Foundation, and led by the Urban
Libraries Council. This summer, staff will conduct an assessment which is designed to
determine not just what technology is in use, but how it is employed in furthering service
to the community. Outcomes will be reported to the Board.
NILES TOWNSHIP PROPERTY TAX COALITION----Mrs. Anthony attended a
meeting of the Niles Township Property Tax Coalition, a group representing local taxing
bodies that continues to work with the law firm ofFranczek Radelet to challenge property
tax appeals by area corporations. Appeals continue to be more Tax Objection Complaints
than PTAB. We always get a report on recent activity re appeals as well as legislative
initiatives related to the property tax. For example, there was a bill SB 1403 that would
have amended the property tax code to allow a delay in the paying of property taxes if an
appeal has been filed. The bill was deferred, but could return. Although the Coalition's
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action has frequently reduced the final settlement and refund, over the years these
repeated appeals have reduced the portion of the property tax paid by corporate entities,
thereby increasing the portion paid by homeowners. Skokie Public Library's share of
expense for appeals this past year was $2,928.68.
STATE FUNDING FOR LIBRARIES----Before adjourning May 31, the illinois
Legislature approved increased funding for libraries that will mean increases in the area
and per capita grants to systems and also an increase in the per capita grants for illinois
public libraries. The move started in the House on Memorial Day with an amendment to
House Bill (HB) 214 that increased library funding from $8,782,400 to $12,482,400. The
ILA Legislative Advocacy Network sprang into action with calls and the amendment
passed out of committee and was voted by the House the next day. The bill passed the
full senate May 31.
VILLAGE OF SKOKIE NEWS----Village Manager AI Rigoni will retire from his
position at the end of December this year after 37 years with the Village including about
25 years as Village Manager. Within the past year, the Village Finance Officer and
another key position in that office have turned over so we are dealing with significant
change in some of the key positions for Library interaction with the Village. On an
unrelated note, Mrs. Anthony learned that the Village is planning on having a mobile
police van that will visit neighborhoods, modeled on the Library's Bookmobile.
ALA ANNUAL CONFERENCE----Mrs. Anthony will attend the ALA Annual
Conference in Chicago June 27-July 2. Tuesday morning, July 2, she will be installed
officially as the President of the Public Library Association for a term of one year. She is
already engaged in advancing her primary project with the formation of a PLA
Performance Measures Task Force that will recommend a set of measures that capture
library services offered by a majority of public libraries and the impact of those services
on the community. Although this project will take more than one year, it is time that
public libraries move beyond circulation and reference as measures of their service.
SUSAN DICKENS IS LIMRiCC SECRETARY----Susan Dickens, Administrative
Assistant to the Director, has been elected Secretary of the LIMRiCC Board ofDirectors
in a term that extends to 2015. LIMRiCC runs the Purchase of Health Insurance Program
(PHIP) in which the Library participates and also the Unemployment Compensation
Group Account (UCGA).
APPROVAL OF STRATEGIC PLAN 2013-2016
�6
Mrs. Anthony reported that a Strategic Planning Committee, comprised of representatives
of the Library Staff and Board, met five times from February-April. It was recognized
that a new Strategic Plan will take the Library through a major transition. Changes in the
reading habits of individuals, in the publishing industry, in people's expectations of the
Library, in technology and in the demographics of Skokie are all contributing to
fundamental changes in library operations, services, and allocation of physical space.
For years, the Skokie Public Library was known for its outstanding reference collection,
while only about 20% of those print materials remain. Ranges ofbound periodicals have
been withdrawn along with the multi-volumed printed indexes that pointed to articles on
various topics. For more than two decades, circulation of materials in print and
audiovisual formats continued to increase. With the trend to digital formats and use of
eReaders, that pattern will not continue. Some suggest that public library collections will
be largely digital within ten years. Perhaps all public libraries will have a shared
collection in the Digital Public Library of America. Film formats will be streamed
following the digital distribution of music which is already widespread.
While these changes will not be complete within three years, we are headed toward a
time when public libraries may look very different than they do today, and the Strategic
Planning Committee considered such questions as: What are the evolving roles for the
public library? What services will the public need for their lifelong learning, information
seeking and discovery? How can the library help people make sense of ever-increasing
bits of information they are consuming? Will the library's importance as a community
center increase? What are the major concerns of the community in regard to issues such
as economic development, work-force development, health, and immigrant integration
and how might the library contribute to addressing those priorities?
The Library has always been more than a collection center, but it is clear that some roles
that have been less important will gain in prominence as they become primary vehicles
for meeting community needs. To inform the process of selection of a new Vision,
Mission, Values, Areas of Strategic Focus, and Goals, the Strategic Planning Committee
conducted an environmental scan, reviewing demographic information
~om the
2010
U.S. Census and GIS and marketing data from CommunityConnect as well as hearing
presentations from the Village Planning Supervisor Steve Marciani, District 219
Superintendent Dr. Nanciann Gatta, and English Language Leamer Parent Center
Director Corrie Wallace.
�7
Some significant demographic developments were noted by the Strategic Planning
Committee. The Skokie age distribution is the flattest in fifty years. The biggest growth
sector from 2000-2010 was in the "Baby Boomers" from 46-65. There are significantly
more 20-34 year olds in the community, most living at home with a parent. Dr. Gatta
noted that one third of students graduating from District 219 stay in the community and
attend Oakton Community College at least one year. The number of 65-80 year olds has
declined and there are 1.38 children for every senior in Skokie. One third ofhouseholds
have a child under 18 while 34% ofhouseholds have a senior (fewer living alone). A
majority (54.4%) of children in public scbool speak one of91languages, the top two
being Spanish and Assyrian.
The Director also invited about 45 people to a Community Conversation on the Future of
the Public Library. Seventeen people engaged in thoughtful dialogue about changes in
publishing and the ways information is accessed, their use of the Library and service
expectations, and their own patterns of reading digitally, in print and through audiobooks. Participants expressed appreciation for the Library as a source of information and
activities for families, for access to computers, support for students, Summer Reading,
the Bookmobile, and for assisting recent immigrants in adjusting to life in the U.S. and
Skokie. Some liked conveniences such as audiobooks for use in commuting, being able to
use a smart phone to access the catalog, downloading digital books, and reserving books
and movies online. There were observations about the differences in the way younger
people consume media e.g., almost no one under 30 reads a print newspaper, but they
consult online services. Sensitivity was expressed toward the cost of proposed Library
service developments and the importance of the Library maintaining a position of
authority and neutrality.
Another source of information for the Strategic Planning Committee is the Reading and
Digital Use Survey conducted from mid-January to early March, 2013. This is the fourth
annual survey the Library has completed. Participation was generally proportional to
community demographics, with slightly higher participation by 30-49 year olds
(including parents, as youth under 18 were under-represented). Most people read in print,
as is also reflected in library circulation reports. However, about one third also read
eBooks, slightly more than those who listen to audiobooks. (Downloadable audiobooks
have a smaller, but growing, use). National reports of the popularity of tablets and
eReaders are confirmed in our local survey.
Six subcommittees met and considered areas of emerging importance in library service
including:
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•
Access Services- This encompasses how people identify, find, and obtain needed
information resources whether in person or remotely, physical or digital. How do
people discover the electronic databases to which the Library subscribes? Selfpublished digital titles? Are the Library's hours suited to the community? Does the
Bookmobile provide sufficient access to those who have trouble getting to the
Library?
•
21st Century Literacy and Training - Skills needed for success in the 21st century are
varied including literacy in English, numeracy, and the ability to use information
technology. Opportunities to create with technology and to engage in the use ofsocial
media are important as well as the ability to find and evaluate information. Skills in
critical thinking and civic literacy contribute to people's ability to live an independent
and engaged life. How can the Library facilitate the continuous acquisition of skills .
central to lifelong learning for personal and career success?
•
Partnership and Group Work- The Library and its staff have only a portion of the
resources required to address the broad needs of individuals and the community. To
achieve goals and effect change, the Library needs to work with partners in education,
business and throughout the community. Partnerships enable skills and resources to
be leveraged. Working with groups offers an economy of scale and targeted access to
people with similar needs. With whom should the Library be working? How can staff
free up the time needed for successful partnership work? Do staff have the skills
needed for this work?
•
Consulting Librarians- People faced with complex problems such as long-term
unemployment, or people engaged in research involving information from the predigital era cannot simply enter a term on Google and find an answer. Even a request
for the best recent titles on a topic is a challenge at a time when over 300,000 titles
are published each year, many self-published or by independent presses. How can
SPL Librarians most effectively use their expert searching skills and experience to
help those who could benefit from them?
•
Programming- Programming has become an important part of lifelong learning for
adults as well as for children. Individuals learn, not just by passively listening to a
speaker, but by hands-on experience such as in video gaming and through
opportunities to discuss issues and ideas from the Civil War to immigration policy.
People may consume more information in isolation at their computer or tablet, but
they make sense of that information through engagement with others. What is the
Lib:rary's role in civic engagement? How can the Library leverage its resources to
maximize program offerings and the number of people participating?
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•
Local Information- Within the foreseeable future, public libraries may draw on
external resources such as the developing Digital Public Library of America for most
of our collection needs. Broad, general resource bases miss local resources such as
the local newspaper index and the files of the Skokie Historical Society. We already
recognize the Library's unique role in gathering the ongoing contemporary local
information in SkokieN et. What other local information might be valuable to persons
in this region and beyond if it were organized and digitized for access? Is there a role
for the Library in encouraging writing and publishing by local persons?
Each subcommittee presented both an oral report to the Strategic Planning Committee as
well as a written report. The written reports were provided in full to the Library Board.
Some suggestions which came through quite strongly were for:
•
Library visibility and branding (need for graphic designer)
e
Importance of food to "library as
•
Extension of Sunday hours to 9pm
•
Training and cross-training for staff
•
Welcome desk and assistance with direction-finding
•
Library's role in skill development in technology, critical thinking, problem-solving,
and other 21st Century skills
•
Personalization of service
•
Community involvement and cultivation of useful partnerships
•
Meeting people where they are
•
Need for outcomes and evaluation tools
•
Greater commitment to library programming
•
Local information as a way for the community to remain invested in the Library
•
Guidance in how to take on new projects without overextending
3rd
place" role
The Strategic Planning Committee also reviewed the ideas which were brain-stormed at
StaffDay 2012 as mixed groups ofstaffmet to consider changes which have occurred in
Skokie and the wider world in recent years and the implications for the Library. Some
thoughts that came up clearly were:
•
Meet people where they are-in the community and at their need and convenience
•
More and better use of volunteers
•
People's need for tutorials and one-to-one assistance
•
Continue digital advance without losing personal touch
•
Focus on applied job skills
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•
People staying longer at the Library and need food
•
Life skills classes
•
Opportunities for idea exchanges
•
Cross-training staff
•
Gear services to specific user groups
•
Consider bandwidth issues and free Internet in Skokie
Taking in all these ideas from various sources and reviewing them in light of current
conditions in Skokie and the Library's capacity to respond, the Strategic Planning
Committee developed the following Vision (for the community and the Library's role in
it), Mission (drives the Library), Values (what is important to the Library), Strategic
Focus Areas (opportunities for the Library to have maximum impact in the community),
and Goals (guides for development of annual work objectives for the planning period).
The broad value areas of Providing Access, Fostering Learning, and Building
Community outline the ways in which the Library can best serve the community. They
also suggest ways to align staff efforts and allocate Library resources to achieve desired
outcomes.
Mrs. Anthony asked for the Board's approval of the Vision, Mission, Values, Strategic
Focus, and Goals as prepared by the Strategic Planning Committee.
A motion was made by Mrs. Rich, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE VISION, MISSION, VALUES, STRATEGIC FOCUS,
AND GOALS FOR FY 2013-2016 AS PREPARED BY THE
STRATEGIC PLANNING COMMITTEE.
The motion passed unanimously.
APPROVAL OF PROPOSED OBJECTIVES FY 2013-2014
Mrs. Anthony presented the proposed objectives for FY 2013-2014 in support of each of
the goal areas in the new Strategic Plan. These objectives outline proposed new initiatives
and constitute a work plan for the year.
Several of these objectives are strategic, taking advantage of newly-emerging.
opportunities and/or needs. For example Goal III, Objective 3 regarding improving
access to healthcare for the Assyrian Community, builds on the Skokie Health
Department's top priority in The Skokie Community 2012 Health Plan which is
"Improving access to healthcare." Access to healthcare was also the top concern
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identified by Skokie residents during the Community Health Plan development process.
This objective will also enable Library staff to begin to forge a relationship with the Erie
Family Health Center which will be moving to its permanent home near McCormick and
Dempster this summer.
Another objective (Goal I, Objective 5) will foster the development of a writers' support
group, acknowledging the growing interest in writing and self-publishing made possible
with eBooks. Yet another objective (Goal I, Objective2) builds on the Library's growing
relationship with the small business community by starting a discussion group for
business books.
Work on website redevelopment and customizing Encore will give users new
opportunities to interact with these library tools as well as improving patrons' success in
retrieving information. Other objectives further early childhood literacy and development
of21 st century literacy, both of which are continuing priorities.
Taken as a whole, the objectives support the new Library mission and are in keeping with
Library values concerning Access, Learning and Community.
Discussion followed. A motion was made by Mrs. Parrilli, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PROPOSED OBJECTIVES FOR FISCAL YEAR 20132014 AS PRESENTED.
The motion passed unanimously.
APPROVAL OF OUTCOME REPORT ON GOALS AND OBJECTNES FY 20122013
The Outcome Report on Goals & Objectives FY 2012-2013 was distributed by Mrs.
Anthony. Major accomplishments for the year include the implementation of Sierra, a
new open services platform for our integrated library services platform; the opening of
the Business and Career Center; and the production of the first Media Festival of works
produced in the Digital Media Lab and theYouth Digital Media Lab,
Coming Together in Skokie with a focus on the Greek culture was a big success with
over 5,000 people attending one of sixty programs. Also continuing was the Penny
Severns grant program, a family literacy and orientation program for 35 recent immigrant
adults and children. The expansion of the Booking with a Buddy program to the ELL
Center was a further service to immigrant children.
�12
The Library Kid Campaign was launched to encourage children and their parents to show
respect for the Library and to exhibit appropriate behavior while in the Library.
Librarians in Adult Services experimented with types of civic engagement programming
to see which might work best here in Skokie.
Librarians in Youth Services introduced initiatives in support of preschool teachers and
home daycare providers. The campaign to increase the number of children with cards by
working through the schools made gains in several districts.
Implementation ofRDA (Resource, Description and Access), the new cataloging rules
which will replace AACR2, has begun and staff attended numerous training sessions to
prepare for and implement the change.
Some objectives such as the redevelopment of the Teen Comer and reconfiguration of
collections in the Readers Services area were not completed, but planning was done in
anticipation of changes to occur in FY 2014.
FY 2013 was the last year in the prior planning period so this Outcome Report represents
the final achievements for the plan covering FY 2010..,2013. Improvements in service
delivery and expansion of service capacity were realized.
Mrs. Greer made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ACCEPT THE OUTCOME REPORT ON GOALS AND OBJECTIVES
FOR FY 2012-201.3 AS PRESENTED.
The motion passed unanimously.
APPROVAL OF PAVEMENT REPAIRS
Richard Simon, Head of Maintenance, reports that a number of pavement issues are.in need
ofrepair or modification.
The sidewalk on the south side of the Library by the book returns needs to be modified in
order to accommodate the planned purchase of two larger book returns which will replace the
two lower book returns we currently have. To permit the book returns to be functional for
persons in smaller vehicles, the base of concrete under the returns needs to be lowered.
It is proposed to remove a section of sidewalk concrete, pour a lower height sidewalk slab
and slope the pavement to the drive. Sloping the edge of the sidewalk will permit both the
capability to have front door access for bins to the book returns as well as an access to the
driveway for the Library snow plow. Currently, there is not a good way to get the snow plow
�13
on and off the drive without having two men put a ramp there and an additional person to
stop oncoming traffic.
There are large sections of the parking lot's asphalt pavement on the main drive (west and
south sides) that are deteriorating significantly and pose a potential safety risk. The last
investment in these areas was prior to the 2003 renovation. Some areas of curb have also
been damaged by snow plowing and are in need of repair.
Photos were distributed showing some of the areas to be modified and/or repaired and three
quotes from local municipal contractors.
Lorusso Cement Contractors
$40,675.00
L.C.B. Construction
$42,930.00
Haley Asphalt and Concrete
$43,400.00
Lorusso Cement Contractors, the low bidder, was recommended by Bill Bablitz, Construction
Projects Manager, Village of Skokie, who is overseeing the Oakton Street renovation project.
Mrs. Anthony recommends Board acceptance of the proposal from Lorusso Cement
Contractors in the amount of$40,675.00 for the pavement work as outlined.
A motion was made by Mrs. Hunter, seconded by Mr. Prosperi:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PROPOSAL FROM LORUSSO CEMENT
CONTRACTORS FOR PAVEMENT WORK IN THE AMOUNT OF
$40,675.00.
The roll call vote for approval was unanimous.
APPROVAL OF UNLOCKERS FOR DVDs
The unlocking devices for use with DVDs at check-out have been problematic in that
they do not work reliably every time. Staff have been able to adapt to the quirks and work
with the devices for staff-assisted check-out. However, patron encounters with the
unlockers at the self-check machines have contributed to lower-than-expected use of the
self-check equipment. Nearly 658,000 items were checked out at self-check machines in
FY 2013 representing approximately one-third of total eligible circulation (e.g.,
excluding eBooks and Bookmobile). Other libraries with self-check machines have
achieved 75%-90% or more of circulation through self-check.
�14
Since January, we have been beta-testing some new DVD unlockers from 3M that are
easy to operate and function reliably. The new unlockers are now available for purchase
and 3M has offered to sell them to the Library at a 35% discount. The purchase of six
new unlockers (one for each self-check station) at the discounted price will be
$26,002.00.
Mrs. Anthony requested Board approval of this purchase.
A motion was made by Mrs. Parrilli, seconded by Mr. Prosperi:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PURCHASE OF SIX (6) NEW UNLOCKERS (ONE
FOR EACH SELF-CHECK STATION) FROM 3M IN THE AMOUNT
OF $26,002.00.
The roll call vote for approval was unanimous.
APPROVAL OF NON-RESIDENT SERVICES
Public library Boards must annually decide and take action on whether to participate in or
opt-out of the non-resident reciprocal borrowing program. This law pertains only to the
possibility of providing service to persons "residing outside of a public library service
area" and does not affect practice regarding the sale of cards to non-residents of areas
already served by a public library. Therefore it would not affect our sale of cards to
Chicago residents.
We first discussed this in 2004 due to a revision of the lllinois compiled statues Chapter
75 Act 5, Section 4-7, Paragraph 12 in January, 2002. The effective change was as
follows:
A person residing outside of a public library service area must apply for a nonresident library card at the public library located closest to the person's principal
residence. The non-resident cards shall allow for borrowing privileges at all
participating libraries in the regional library system only at the library where the card
'.vas issued. (New text is underlined. Expired text is lined through.)
Since Skokie does not have a significant neighboring unserved population, I have
recommended that the Board approve participation in the program. Since the "closest
public library'' is determined by school district and the close-by area of Golf does not
have public library service, there is a small number (estimated at 50) of students from
Golf who attend Niles North and might want to purchase a Skokie Public Library card. In
fact, we sold (thirty) 30 non-resident borrowers'cards in 2012, thirty-eight (38) non-
�15
resident borrowers' cards in 2011, and twenty-seven (27) non-resident borrowers' cards
in 201 0. Typical!y, not more than one or two of these cards are sold to Golf residents
each year, a volume which does not present a problem. At the present time, there are no
Golf residents holding fee cards for the Skokie Public Library, but three Golf residents
registered as reciprocal borrowers from Glenview.
Mrs. Anthony recommends Board renew approval of participation in the Non-resident
Services program for the year from July 1, 2013-June 30,2014.
A motion was made by Dr. Maks, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
RENEW PARTICIPATION IN THE NON-RESIDENT SERVICES
PROGRAM FOR THE YEAR FROM JULY 1, 2013-JUNE 30,2014.
The motion passed unanimously.
Dr. Rich entered the meeting at 8:01p.m.
eBOOKS
The briefing paper, Libraries, Publishers and Public Access toE-Books, from the Urban
Libraries Council, was noted.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
Mrs. Parrilli reported on the RAILS Board ofDirectors meeting May 24, 2013 held at the
Burr Ridge facility and hightlights from the May 29, 2013 RAILS E-News and the May 24
Board of Directors meeting packet:
Treasurer's Report: Treasurer Jim Kregor announced the balance is $15,800,000 as of
April30, 2013, which includes the deposit of$2,145,000 from the APC Live and Learn
fund and the net proceeds from the sale of the Wheeling and Shorewood service centers
in the amount of$1,499,993.96. The balance reflects twenty-one months ofoperating
revenue. The mortgage debt on the East Peoria property has been paid in full in the
amount of$1,112,031.88.
Executive Director's Report: Dee Brennan announced that an offer was made for the
Geneva Service Center. She will bring the final offer to the June Board meeting. She
reported on the status of the Strategic Planning process. A staff retreat has been
scheduled at Starved Rock Lodge on July 25, followed by a Board planning session on
July 26 at the LaSalle Public Library.
�16
Illinois State Library Report: Anne Craig reported on the various grants awarded and to
be awarded throughout the state, including a $50 million grant for state-wide construction
projects. The board members discussed at length the importance oflibraries to
communities and the communities' support of their libraries.
Area and Per Capita Grant Application: The FY2014 APC application, along with the
RAILS long-range plan (2013-2015), was submitted to the Illinois State Library for their
review and approval. The long-range plan included the FY2014 estimated budget, listing
the revenue at $12,116,306 and the expenses at $10,098,567. The proposed budget also
reflects a 3% salary increase to all staff, and $1 million set aside for additional services,
such as consulting and LLSAPs.
Delivery and Sorting Request For Proposal: The RAILS Board voted to issue an RFP
with various options for outsourcing delivery at the RAILS Burr Ridge service center.
The RFP was issued on May 29 and responses are due July 17. RAILS is going through
the RFP process to ensure that delivery service is as efficient and cost-effective as
possible. The primary goal is improved service to members. RAILS is not obligated to
accept any proposal.
Resource Sharing Policy: The Illinois State Library has approved the RAILS revised
resource sharing policy, and it is now the official policy that each RAILS full member
library is expected to follow to remain a member of RAILS in good standing. The policy
is posted in the Resource Sharing section of the RAILS website.
Next meeting: June 21, 2013, at Burr Ridge Service Center.
In addition, Mrs. Parrilli reported that in today's RAILS electronic newsletter, the
Secretary of State and Illinois State library have awarded a grant to RAILS and the
Illinois Heartland Library System (IHLS) for theE-books for Illinois Project. The award
amount is $985,219. Mrs. Anthony has heard that larger libraries with circulation of
1,000,000+ would be excluded.
COMMENTS FROM TRUSTEES
Mrs. Hunter mentioned the constant decline of circulation of periodicals. Suggestions
were made to highlight magazines in a display; put some of the magazines around the
library with books on the same/similar subject; or in displays on the west side.
Mrs. Parrilli mentioned the traffic situation on Oakton Street and that signage is really
needed. The Village informed Mrs. Anthony that signage will go up when the project is
completed.
�17
ADJOURNMENT
At 8:22p.m. a motion was made by Mr. Graham, seconded by Mrs. Rich to adjourn the
regular meeting. The motion passed unanimously.
+..~~
Karen Pamlh, Secretary
�
Text
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Dublin Core
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Title
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Minutes, Wednesday, June 19, 2013
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Parrilli, Karen (Secretary)
Description
An account of the resource
Includes approval of Strategic Plan 2013-2016, approval of Proposed Objectives FY 2013-2014, approval of Outcome Report on Goals and Objectives FY 2012-2013
Date
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6/19/2013
Extent
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PDF
17 p.
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM20130619.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
2000s (2000-2009)
Medium
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Serial publication, paper document
2010s
library board meetings
Strategic plan