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September 11, 2013
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, September 11, 2013.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:30p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita; Karen Parrilli, Secretary; Susan Greer; Jonathan H. Maks, MD; Mark Prosperi;
Zelda Rich (arrived at 7:53p.m.); and Carolyn A. Anthony, Director.
Staff present: Barbara Kozlowski, Associate Director for Public Services.
Visitors present: David Smith, Kingdom Hall-Jehovah's ·witnesses, 6730Beckwith.Road, ......... -·· ... . .
Morton Grove, IL; Steven Turner, Jehovah's Witnesses, 4572 N. Elston Avenue,
Chicago, IL; Dr. Irwin Rich, 9360 Skokie Boulevard, Skokie, IL (arrived at 7:53p.m.)
APPROVAL OF THE MINUTES OF THE REGULAR AND CLOSED MEETINGS OF
AUGUST 14, 2013
Mrs. Hunter made a motion, seconded by Mrs. Parrilli, to approve the minutes of the
regular and closed meetings of August 14, 2013, subject to additions and/or corrections.
There being no corrections, the minutes were approved and placed on file.
Mr. Graham asked the Board to move the regular order of business so that Comments
from Visitors could be first. The Board agreed.
COMMENTS FROM VISITORS
Mr., Smith and Mr. Turner :from Jehovah's Witnesses
as~ed
for pem.nssion to set up their
mobile information cart on Library property and inside the Library; they referenced their
mission on thewebsite,jw.org/info. Mr. Graham explained the Library's no soliciting
policy and would not deviate :from the policy nor take it under advisement at this time.
Mrs. Anthony was asked to provide the Library's policy in writing. Mrs. Greer left the
meeting at 7:40p.m. Brief discussion followed and Mr. Smith and Mr. Turner left the
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meeting at 7:41 .p.m.
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CONSENT AGENDA (Financial Statements; Circulation Report; Library Use Statistics;
Report(s) from Department Head(s): Program Statistics 1st Quarter F.Y. 2013-2014:
Correspondence; Gift: Personnel)
Mrs. Parrilli made a motion, seconded by Mrs. Hunter:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. PROGRAM STATISTICS 1sT QUARTER F.Y. 2013-2014
5. CORRESPONDENCE: LETTER FROM SUSAN BENTON,
PRESIDENT AND-·........ --· URBAN LIBRARIES COUNCIL TO THE
CEO,
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HONORABLE GEORGE VANDUSEN, MAYOR, VILLAGE OF
SKOKIE, DATED AUGUST 6, 2013 RE 2013 TOP INNOVATOR
6. GIFT: $20. FROM MANYA MALAMANT IN MEMORY OF
BERNICE FAINTUCH
7. PERSONNEL: TERMINATIONS: NATALIE KADDATZ, PARTTIME CIRCULATION CLERK, CIRCULATION DEPARTMENT,
EFFECTIVE AUGUST 12, 2013; KEVIN TOOMEY, PART-TIME
TECHNOLOGY ASSISTANT, ADULT SERVICES
DEPARTMENT, EFFECTIVE AUGUST 26, 2013; ANNIE
TILLMANN, PART-TIME TECHNOLOGY ASSISTANT, ADULT
SERVICES DEPARTMENT, EFFECTIVE SEPTEMBER 6, 2013;
HIRES: MARY ANN TOPPING, PART-TIME CIRCULATION
· CLERK; CIRCULATION DEPARTMENT, EFFECTIVE AUGUST·
27, 2013; ADNANAMAKAREVIC, PART-TIME TECHNOLOGY
ASSISTANT, ADULT SERVICES DEPARTMENT, EFFECTIVE
SEPTEMBER 3, 2013; RETIREMENT: ELIZABETH RESS, FULLTIME ACCOUNTS PAYABLE AND PURCHASING CLERK,
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ADMINISTRATION, EFFECTIVE SEPTEMBER 30, 2013 .
The motion passed unanimously.
BILLS
A motion was made by Mrs. Hunter, seconded by Mr. Prosperi:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
DIRECTOR'S REPORT
USAGE----Circulation in August was down nearly 3% from last year, although the
circulation of digital eBooks to adults more than doubled from August 2012. Between all
the road work on Oakton and the Bookmobile's generator problems, it is not surprising
that use dropped a bit last month. The door count was down by nearly 13%. Reciprocal
borrowing, Reference requests, and use of self-check were all up in August. Database use
was also up by 13% for the month, with an increase of 15% in the number of individuals
. --who-logged on. The pattern ofdecreases in building use indicators and increases in-'.--·· ..... -.... . --- ......... -.. .
virtual use may suggest that the virtual option is helpful when people are thwarted in
physical use of the Library. The Library's website recorded 41,765 visits from outside the
Library in August, while 13,150 visits to the catalog were made from outside the Library.
EAV FOR SKOKIE-----In preparation for submission of the Per Capita Grant
application, we received the latest statement of equalized assessed valuation for Skokie
from Cook County. The value was down $200,000,000. from last year to $2,361,606,436.
CAPITAL NEEDS----The State is conducting an inventory of capital needs in libraries
and other public buildings and would like a submission of needed work by October 25.
Mrs. Anthony will work with staff to identify possible upcoming projects. Board input to
the report is welcome.
BOOKMOBILE PROBLEMS----The Bookmobile had generator problems in August and
early September. It seems th~t the heat is at least a,. contributing factor. A new radiator
was ordered and installed and the Bookmobile returned to service the afternoon of
September 5. Long-time Bookmobile Librarian Phil Carlsen has been out with an
extended illness. Staff and patrons all wish him well. We also thank the other
Bookmobile staff who have rallied to keep operations going.
COLLECTION----The last VHS videotapes have been withdrawn from the collection.
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Collection Development Manager Teri Room has streamlined the selection process for ·
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materials, involving fewer staff to expedite ordering and free the staff up for
programming, community work, and other projects.
Mrs. Hunter suggested the withdrawn videotapes be sent to the William Leonard Library
in Robbins.
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EDGE INITIATIVE----The Library is participating in the pilot ofthe Edge Initiative, a
project of the Urban Libraries Council, PLA and others, with support from the Gates
Foundation. The Edge initiative is intended to provide a tool for technology assessment,
planning, continuous improvement, and resource allocation. Virtual Services Coordinator
Toby Greenwalt and Head of Technical Services Chris Lazaris led the Library's
assessment this summer. The process helps to pull together activity in different
departments, reflecting not just an inventory of equipment, but the ways in which the
technology is used, how training is provided for staff and community members, and the
difference that access to the technology makes in the lives of community members.
Areas of growth for Skokie Public Library include: determining the level of Internet
access to homes in Skokie and gathering information about the technology needs in the
--"'·eommunity,--assisting-people-in-aceessing eGovemment resources,. providing.-instruction-- .. ., . -- ...... "·--=- ----,...,~
regularly in using the Internet for navigating health and wellness resources, improved
data on the number of wireless sessions conducted in the Library, and ensuring the
Library website is compliant with disability standards. A strength of the tool is that it is
not for comparison purposes, but for goal-setting by individual libraries.
Mrs. Anthony distributed Emergency Preparedness bookmarks from the Skokie Fire
Department.
Mrs. Greer returned to the meeting at 7:45p.m.
DEPUTY DIRECTOR----Richard Kong has been hired as the new Deputy Director and
will start in mid-October.
CENSUS OF ADULT PATRON ACTIVITY
For some months now, Adult public services staff have been engaged in roving, that is
~' leaving the service desk to walk around the depart~ent to see ~hat is h~ppening and who
may need help. Since being a "third space" is a prominent role for the public library in
recent years, many people come to the Library to spend time without necessarily
interacting with a librarian or checking out library material. By roving, librarians can get
a better idea of who is in the department and what they are doing.
· ··· · · Throughout the month of July, staff kept brief records of their observations-at fouf tllhes
of day in the morning, early afternoon, late afternoon and evening. Making observations
at consistent times yields more comparable results than random time samples. This
experiment yielded some interesting results. On the second floor, 34% of patrons were
observed to be young adults, 11% seniors and the remaining 55% adults neither young
nor older. In Readers Services, 16% of patrons were observed to be young adults, 22%
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seniors and 62% adults. It is noteworthy that persons in the fiction area are somewhat
older on average than those on the second floor. By activity, it was surprising to learn that
53% of persons on the second floor were observed using an electronic device (laptop
computer, tablet or smart phone) as these observations did not include persons in the
computer commons or computer lab. An equal number of persons (17%) were observed
reading books and magazines. Five percent were engaged in conversation and 4% were
looking in the stacks. Activity in Readers Services was quite different with 31% of
people observed to be browsing, 24% reading books, and 24% using electronic devices. It
is possible that the latter might also include persons reading eBooks or magazines in
digital format. Also, 9% of people were engaged in conversation, the higher percentage
consistent with the livelier, noisier activity ofthe first floor.
observations b:)rdafanatimeo!aafshowed ·wednesday to be.the busiest -day and late
afternoon the busiest time. Evening showed consistently lower use than the other times of
day (occasionally higher than morning times) which would tend to indicate that there is
not pent up demand for longer evening hours.
The Roving Census is part of our attempt to collect new data reflecting the changing roles
of the public library. It should assist in the planning of staffing levels and other decisions
related to resource allocation such as space planning and seating. It has been decided to
repeat this study quarterly at seasonal intervals for one week at a time to see how use may
differ at various times of the year.
Brief discussion followed.
APPROVAL OF ADOPTION OF TAX LEVY
Mrs. Anthony stated that at this meeting, the Board needs to adopt a tax levy for
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transmission to the Village of Skokie. The 2013 levy will be introduced as part of the
Village's Levy Ordinance in early December and acted on before the end of December.
This levy will fund the Library's 2014-2015 Fiscal Year.
The 2012levy was $12,632,752.00, representing an increase of 1% over the 2011levy of
$12,507,675.00. Last month, Mrs. Anthony reported in some detail on the Library's
current standing in terms of revenue collections; the Reserve Fund, and expenses· from'
the General Operating Fund for the past seven Fiscal Years.
The Library's fmancial standing continues to be strong. Our cash position is unusually
good for this time of the year because the property tax bills for the Fall were sent out so
early again by Cook County.
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As the Board agreed at the August meeting, Mrs. Anthony recommends a 2% increase in
the levy for 2013, yielding anticipated revenue of$12,885,407., inclusive offunds for
bond debt repayment. Board approval of the 2013 levy in the amount of $12,8 85, 407. is
requested.
A motion was made by Mrs. Parrilli, seconded by Mr. Prosperi:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT AN OPERATING TAX LEVY IN THE AMOUNT OF
$12,885,407.00 FOR THE YEAR 2013, REPRESENTING A 2%
INCREASE OVER THE 2012 LEVY.
The roll call vote for approval was unanimous.
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--Mrs. Himter
asked ifthe bonddebfcan be prepaid: Mrs. .Aritliony·sa:idit could be prepaid
but the Library refinanced recently with a low interest rate. The bond is due to be paid in
full in 2020. Mrs. Anthony will provide more information at a future date regarding
prepayment of the bond debt.
Dr. Irwin and Zelda Rich entered the meeting at 7:53p.m.
APPROVAL OF RENEWAL OF MAINTENANCE FOR AUTOMATED MATERIALS
HANDLING SYSTEM
The Library purchased and installed the Automated Materials Handling System for
circulation returns in 2011. The first year, the system was under warranty and we prepaid
the first year's maintenance for 2012-2013 at a cost of$22,120. 3M has advised that it is
time to renew maintenance on the system for the period from November 2013-0ctober
2014 at a cost of$22,707.99.
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There are both computer controls and multiple moving parts to the automated return and
sorter system. Tobi Oberman, Head of Circulation Services, recommends and Mrs.
Anthony concurs that a maintenance agreement for the Automated Materials Handling
System is advisable.
Board approval of the maintenance renewal for one year at $22,707.99 is requested.
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After brief discussion, a motion was made by Mrs. Hunter, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE RENEWAL OF THE MAINTENANCE FOR THE
AUTOMATED MATERIALS HANDLING SYSTEM FOR ONE YEAR,
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NOVEMBER 2013-0CTOBER 2014, FROM 3M IN THE AMOUNT OF
$22,707.99.
The roll call vote for approval was unanimous.
APPROVAL OF CONSULTANT FOR LIBRARY REORGANIZATION
After talking with different people and investigating recommendations, Mrs. Anthony has
selected Paula Singer of The Singer Group as the consultant for our Library
Reorganization. Paula Singer, PhD, is owner and President of The Singer Group, a
management consulting firm she founded in 1983. She has particular expertise in
compensation, organization development, strategic planning, and change management
and has worked with clients in the public, private and non-profit sectors. Her
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highly -interactive- and--collaborative. -Prior--to- founding The- Singer.-.Group;-· ----~-~~,.-- --~;-···------· --· -···.
Paula was Manager of Human Resources for a subsidiary of the Bendix Corporation,
worked in the corporate HR Department of Commercial Credit Company, and served as
Executive Director of a public sector union in Maryland.
Her doctorate is in Human and Organizational Systems from The Fielding Institute in
Santa Barbara. She also has an MA in Organizational Development from The Fielding
Institute as well as a Master of Administrative Sciences from The Jolms Hopkins
University. HerBS is in Industrial and Labor Relations from Cornell University. She is
the author of several books including Developing §: Compensation Plan for Your Library,
Winning with Library Leadership: Enhancing Services with Connection, Contribution
and Collaboration, and Succession Planning in the Librarv.
Her library clients include most of the library systems in Maryland, Carnegie Library of
Pittsburgh, District of Columbia Public Library, Durham Public Library, NC, Gwinnett
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County Public Library, GA, Johnson County Public Library, KS, Peoria Public Library,
IL; Metropolitan NY Council of Libraries, Rochester Hills Public Library, MI,
Sacramento Public Library, Tulsa City-County Public Library, OK, Iowa: Library
Association, Missouri Library Association, and the Public Library Association (PLA),
among others. The Executive Director of the Eastern Oklahoma District Library System
commented that, "The .Singer Group is all about communicating with pe.ople;. making , ,...
. sure everyone understands.the process and how their input is needed and used. Since
everyone contributes-everyone owns the outcome."
Paula Singer has agreed to work with Skokie Public Library at a rate of $2,500. per day
for an estimated four days. She is tentatively scheduled to come here for 1.5 days later
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this month. A second, shorter visit is anticipated. Other work will be completed
electronically and by phone. Expenses for travel and hotel are in addition to her fees.
Board approval of the retention of Dr. Singer as an HR consultant to advise on the library
organization and new classification is requested at an expense of up to $12,000.
Discussion followed. Mr. Prosperi asked for Mrs. Anthony's questions/issues regarding
the reorganization that will be presented to Dr. Singer. Mrs. Anthony will send this to the
Board.
A motion was made by Mrs. Greer, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE RETAINING PAULA SINGER OF THE SINGER GROUP
,,,_AS tfiE--CONSDLTA.NTTOADVISEONTHE LIBRARY'S ---·
ORGANIZATION AND NEW CLASSIFICATION AT AN EXPENSE
OF UP TO $12,000.
The motion passed unanimously.
APPROVAL OF DIRECTOR'S COMPENSATION
Mr. Graham stated this item was discussed at the August Board meeting.
A motion was made by Mrs. Hunter, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES SET
LIBRARYDIRECTORCAROLYN ANTHONY'S SALARY AT
$174,787.00. FOR 2013-2014, EFFECTIVE AS OF MRS. ANTHONY'S
ANNIVERSARY DATE OF SEPTEMBER 19.
The roll call vote for approval was unanimous.
APPROVAL OF CONSIDERATION OF USE OF ELECTRONIC BOARD PACKETS
As the Library has adopted eBooks and other digital formats, we have continued to rely
on hard-copy printed Board packets. The packets each month are photocopied, collated
and hand delivered to each Board member's home.
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The Board may want to consider moving to an electronic Board packet. There would be
savings in printing and distribution of Board materials, and some other benefits would
also accrue:
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Ability to easily refer to materials from a previous meeting
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Backfile of Board minutes reactions taken
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Resource material such as Board Bylaws and Policies readily at hand
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Ability to make last-minute changes to the agenda without having to reprint pages
Administrative Assistant Susan Dickens attended a webinar on the advantages of
electronic Board packets and was convinced that the idea was worth the Board's
consideration. Initially, she looked at Boardbook which is software for use by Boards of
cities, colleges, corporations, schools and nonprofits. The cost ofBoardbook is $3,000.
per year for set-up, training, use and support. The Gail Borden Library uses Boardbook.
Our LAN staff suggested that the Board might instead consider purchasing an iPad for
each Board member. The initial estimated cost for ten iPads would be $7,470., but there
would be no annual costs. A savings over Boardbook would be realized if the iPads were
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used for three or more years. Susan Dickens bro.ught a sample to the meeting for the
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Board to view. It has folders for the levy, budget, strategic plan, policies, Board minutes,
etc. In addition to the cost advantage, all Board members would have the sa_me device,
facilitating training and support.
Related to this, our attorneys at Robbins Schwartz recommend that public bodies
establish their own rules prohibiting members from using their personal electronic
devices and accounts during meetings or using them to discuss public business. In
addition, public bodies are encouraged to provide/establish electronic devices and
accounts for their members to use as the exclusive channel for discussing public business.
Mrs. Anthony recommends that the Board adopt the practice of using an electronic Board
packet on Library-provided iPads. Mrs. Anthony also recommends that rules prohibiting
use of personal electronic devices of Board meetings or for discussion of public business
be adopted by the Board.
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Discussion followed. Mrs. Hunter has concerns about using electronic Board packets in
regard to the closed meeting minutes, citing the recent Edward Snowden events. Who
would have access to the information on the iPads (only the Board, Director, recording
secretary); no information goes via the Internet, Board packets and minutes are pushed
out to the iPads using software that searches for the specific address of each iPad. All
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, items, placed on. the iPads (minutes, Board packets, policies, etc.) are static PDF. ....
documents that cannot be changed.
A motion was made by Dr. Maks, seconded by Mr. Prosperi to table this issue until the
October Board meeting. The motion passed unanimously.
APPROVAL OF EATING IN THE LIBRARY/HEALTHY VENDING MACHINES
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In April, 2005, the Board approved a change in policy to allow covered beverages in the
Library. With 8.5 years' experience, there have been no problems with this policy. We
vend hot and cold beverages for the public in the book sale area of Readers Services.
As public libraries increasingly become "third spaces" in the community where people
can go to collaborate, work quietly, use computers, or attend a program, people spend a
longer time in the Library on their visits. They expect to be able to have a snack during
these extended visits. Many public libraries have cafes within the building. Others have
vending machines with items such as granola bars or pretzels. Skokie Public Library is
one of the few public libraries in the area that officially does not permit food.
By maintaining such a policy we, in effect, encourage patrons to surreptitiously consume
were
snacks throughout the building. If we -- - to permit food. and provide vending machines
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with snacks in the book sale area, people would be drawn to the area that has a tiled floor
and tables for their snack break.
Mrs. Anthony distributed a proposal from HR Manager Beth Dostert for vending
machines with healthy snacks for staff and the public. The company will not provide a
machine solely for staff as it doesn't pay to service it. Mrs; Anthony recommends that the
Board consider a change in policy to allow the eating of snacks and other cold food items
in the Library .
. A brochure regarding healthy vending machines from Fresh & Healthy was distributed.
This is a cost-free program for the Library that is often referred to as a "Healthy Grocery
Store", intended to educate the community from junk food to natural and organic snack
and drink options. As a means to do so, Fresh & Healthy provides brand-new, energy
efficient, state-of-the-art (accepts debit/credit) vending machines fully stocked with only
the top healthy snack and drink options. This is a completely hands-off system on the
Library's end, and the professional local operator will deliver and install, maintain and
replenish the machine.
They have over 500 different products and dual-temperature controlled machines that are
stocked with affordable healthy snacks and drinks. Some of the products include: Naked
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juices,.::r.azo.t~as,,:Vitamin-W.aters,
organic..milks;,andBack to.Nature.juices. Some. of:the.,.- ,...... ,.,," •... ,.,,
snack choices include: ClifBars, Luna Bars, Pirates Booty, baked chips, Stacy's pita
chips, fruit cups and even fresh veggies. Items in the machine range from .75 cents to $3
and average cost will be $1.25.
Ms. Dostert recommends installing the machines in the book sale/eating area on the first
floor and in the Staff Lounge on the third floor for the following reasons:
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They have a Location Agreement that offers flexibility on machine placement, which
means that the Library is not locked into a contract. If this isn't working or it isn't
being utilized enough to make it profitable for Fresh & Healthy, then they will
remove the machines within 45 days. This will allow us to introduce this on a trial
basis and we can re-evaluate in six months.
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Obesity rates across the country are astronomical and contribute significantly to the
health care costs. This would allow us to offer healthy snacks and beverages to staff.
In addition, as a library, one of our purposes is to help educate the public. These
machines will educate the community on what healthy snacks and drinks are.
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To assist with keeping the Library clean we are able to choose the types of products
that go into the machine, such as beverages that have re-sealable lids and snacks that
are· not overly messyAn-addition, we can strengthen the signage in the public area .to- . ,, __ --·- . -------·-··
indicate that all food must be consumed in that area only.
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Each machine comes with profit sharing each month of 15% of the net coming back
to Skokie Public Library.
Lengthy discussion followed regarding the furnishings in the building, parental control of
children, the burden on staff/maintenance if eating were allowed, and food allergies.
Mrs. Greer made a motion, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE INSTALLING TWO HEALTHY VENDING MACHINES IN
THE LIBRARY (ONE IN THE BOOK SALE/EATING AREA ON THE
FIRST FLOOR AND ONE IN THE STAFF LOUNGE).
The roll was called: Dr. Maks-no; Mrs. Rich-no; Mrs. Greer-no; Mrs. Parrilli-no;
'Mrs. Nunter-no; Mr. Prosperi-no; Mr. Graham-no. The motion-failed;
REVIEW OF MARKETING, PROMOTION AND COLLABORATION FOR PER
CAPITA GRANT
For the 2014 Per Capita Grant application which is to be submitted by October 15, the
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State requires that the Board review Chapter 10 of the Standards for Illinois. Public.
·-tibrar'ies:· :Mis:Ailthoriy'distiibUtecrarev-iew· oftlie Chapter,· point'oy·p·orrrt~ Willi
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commentary by Christie Robinson regarding the way(s) the Library addresses the
standard. We clearly meet or exceed each standard.
Another section of the application asks for a description of "what the library is doing to
position itself as a vital service to the community." The Library provides physical and
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virtual service to all Skokie neighborhoods, including Bookmobile service 5 days per
week. Extensive programming is offered for all ages with increasing emphasis on
experiential learning. The Digital Media Lab and the Business Center have been
developed to meet emerging needs. The Library also has study and meeting rooms for
public use as well as desktop and laptop computers. Individual consultation is available
on many topics. Programs in early literacy for very young children and adult/family
literacy classes are offered. The Library has an extensive partnership network with local
schools and community organizations. Barbara Kozlowski has enumerated some of these
points which Mrs. Anthony distributed.
Finally, the application asks for identification of promotional tools used by the Library.
Christie Robinson has identified the following promotional vehicles: Quarterly print
·-newsletter mailed to airhcniselioids;Toc·armedia outrefs, prmt-ciricfelectroriic;. three . .
Facebook pages; Twitter; blogs, email marketing of programs; Tumblr; Flickr; YouTube;
Pinterest; partnerships with local schools and other organizations.
A motion was made by Mrs. Hunter, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ACCEPT ALL ITEMS AS PRESENTED IN THE REVIEW OF
MARKETING, PROMOTION AND COLLABORATION FOR THE
PER CAPITA GRANT.
The motion passed unanimously.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
Mrs. Parrilli reported on the highlights from the August 16, 2013, RAILS Board of
Directqrs meeting held at the. Geneva Service Center.
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Treasurer's Report: Jim Kreger reported that at the end of July 2013 (the first month of
FY2014) the cash and investment balance amounted to $15.1 million, which represents
nearly18 months of operating revenue.
Executive Director's Report: Dee Brennan stated that as she and staff look to the future,
·"""' -- , · , ......- .... there will be increases.in.st~ffin the-,areas ofadministration, outreach,.. and technology. "·"" .....-, ..,... .....,:'.'
With the grant ($889,685) for the eBook project, a trainer/coordinator will be hired, one
for RAILS and one for the Heartland Library System. (Ms. Brennan's reports and
thoughts on the Strategic Plan, outsourcing, and serving the underserved can be found in
her blog on the RAILS website.)
�13
Illinois State Library Report: An ISL representative reported on next year's budget for
the state's libraries. With most line items from the upcoming fiscal year budget remaining
the same or reduced somewhat, the Public Library Per Capita grant was increased by
$3,487,663 from last year's budgeted amount of$11,972, 399.
Outsourcing Delivery and Sorting: After reviewing three bids for outsourcing sorting and
delivery for the four routes from Burr Ridge Service Center, the Delivery Committee
recommended accepting the proposal from Continental Transportation Services (CTS).
The committee expressed confidence that memb>er libraries and RAILS staff will see a
significant savings in time and money. After review and approval of the contract for a
two year pilot program, the committee expects outsourcing through CTS to start on
November 1. During this experiment, delivery staff will be let go and vehicles will be
used by 6ther..ser\rice-centers. Representatives from' the Burr Ridge sorting and deliver;'"
staff expressed their desire to submit a counter proposal in order to prove that delivery by
current staff can be cost effective and more efficient than outsourcing. The owner of CTS
spoke to the Board by beginning with a statement that if "doing delivery is done better
internally, then do it internally." She went on to argue that CTS, because of its logistics
experience, state-of-the-art technology, and staff efficiency, can offer superior service
and customer satisfaction. She also mentioned that CTS serves all of Illinois, as well as
Wisconsin and Michigan, so they can serve the entire area of RAILS members
efficiently.
With several Board members expressing their concern with not having enough data or
"hard numbers," the proposal for outsourcing delivery and sorting was postponed until
more comprehensive information can be distributed to Board members.
The next RAILS meeting wiU be held S~pternber 27, 2013, at theNew Lenox Public
Library.
Mrs. Parrilli added that in the September 4 RAILS eNewsletter: "RAILS received a
payment of$2,145,000 on August 29. This represents Live and Learn payments 4 and 5
($1,072,500 each) of RAILS' FY2013 Area and Per Capita Grant (July 2012- June
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2013). RAILS has now received $8,806,609.95,. or 89.15% of our FY2013 ..APC Grant."
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The cost to outsource delivery services for all of RAILS is $2.5 million with CTS
(Continental Transportation Services) ofMichigan.
COMMENTS FROM TRUSTEES
Mrs. Hunter would like to see attendance statistics on Maker Master Challenge programs.
''''-''.
�14
Mrs. Hunter would like statistics on the Business Center-how many people are using the
Business Center and how many are connected with the Skokie Chamber.
ADJOURNMENT
At 8:38p.m. a motion was made by Mr. Graham, seconded by Mrs. Rich to adjourn the
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Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Minutes, Wednesday, September 11, 2013
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Parrilli, Karen (Secretary)
Description
An account of the resource
Includes Census of Adult Patron Activity, approval of Adoption of Tax Levy
Date
A point or period of time associated with an event in the lifecycle of the resource
9/11/2013
Extent
The size or duration of the resource.
PDF
14 p.
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Identifier
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LBM20130911.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
2000s (2000-2009)
Medium
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Serial publication, paper document
2010s
library board meetings
reorganization
tax levy