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April 9, 2014
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, April 9, 2014.
CALL TO ORDER
Mark Prosperi, President, called the meeting to order at 7:32p.m.
Memberspresent: M~k Prosperi, President; Diana Htmter, Vice President/President
Emerita; Karen Parrilli, Secretary; Susan Greer; Jonathan H. Maks, MD; Zelda Rich; and
Carolyn A. Anthony, Director.
Member absent: Denis B. O'Keefe.
Staff present: Richard Kong, Deputy Director.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF MARCH 19,
2014
Mrs. Parrilli made a motion, seconded by Dr. Maks, to approve the minutes of the regular
meeting of March 19, 2014, subject to additions and/or conections. There being no
corrections, the minutes were approved and placed on file.
CONSENT AGENDA (Financial Statements; Circulation Report; Reports from
Department Heads; Gifts)
Mrs. Parrilli made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. REPORTS FROM DEPARTMENT HEADS
3. GIFTS: $100. FROM MELINDA RUBY IN MEMORY OF LOIS B.
LANGER FOR THE PURCHASE OF BOOKS; $100. FROM BRIAN
McGUIRE IN MEMORY OF WILLIAM KATZ
The motion passed unanimously.
BILLS
A motion was made by Mrs. Rich, seconded by Mrs. Hunter:
�2
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The motion passed unanimously.
DIRECTOR'S REPORT
USAGE----Circulation in March was down 5% with a drop of nearly 8% in check-out of
adult books and a decline of nearly 3% in circulation of youth titles. Use of digital
fotriiats has more than doubled for the same period. Circulation ofDVDsisdown over
6% for adults and almost 15% for youth. The Bookmobile had an increase of more than
6% in circulation, all from youth materials. Interlibrary Loan continues to decline and
LINKin use to increase. Reciprocal Borrowing was off nearly 12%. Questions at service
desks increased more than 20%, with a 7% gain in Reference queries. Computer use,
laptop check-outs and study room use was all down about 5%. Self-check continues to
gain as a percentage of overall circulation. The Gate Count was down almost 19% for a
total of 66,323 visitors for the month. Database use was down just over 3% for the
month, led by a decline of22.5% in staff use. Public use from outside the Library was up
8.7%. Hitsto OverDrive for access to eBooks were up from the website and down from
the Library catalog.
AUDIT----Village Finance Manager George Van Geem is open to continuing to solicit
audit proposals that include the Library although the Library is no longer considered a
component part of the Village audit. There should be some savings to be realized through
such an approach so we will see what the proposed cost for the Library would be.
TEEN VOLUNTEER RECOGNITION----Young Adult Services Librarian Jessi Schulte
nominated Jimmy Vickers Gonzalez, a member of the Teen Advisory Group, for the
Cook County Sheriffs Youth Service Medal of Honor and he was selected for the award.
Jimmy has been an active volunteer for TAG.
INTERNSHIP PROGRAM WITH DOMINICAN UNIVERSITY----We have frequently
had intems from Dominican University (and also from GSLIS at the University of
Illinois). Richard Kong had an idea for an expanded intemsh.ip program and convened a
meeting with Dean Kate Marek to explore the possibility. We are looking to attract three
interns for the academic year who would work on projects in one of six Library
departments, receive training in leadership and change management, and participate in
monthly cohort meetings with Dominican University academic advisors and Skokie
Public Library mentors. We consider ourselves to be a "teaching library," but this
proposal takes the experience to a new level. Dean Marek was enthusiastic about the idea
�3
and will help to promote the opportunity. It takes supervisory time to work with interns,
but the supervisors always learn from the experience as well. In the past, interns have
sometimes stayed on to volunteer for the Library and we have also hired some.
INNOVATIVE ACQUIRES POLARIS----April1 we received news that was not ajoke,
indicating that our ILS vendor Innovative Interfaces has acquired Polaris Library
Systems, another leading ILS vendor. Innovative assures that all current products and
pla~fo11JlS
will be_su,eported. Innovative commented!~at Sierra customers (of which SPL
is one) will be able to talce advantage of web-based circulation when it is incorporated
into Sierra later this year. One potential gain might be for resource sharing in RAILS and
throughout Illinois. The Heritage Library System downstate uses Polaris. There are a
number oflm1ovative and Polaris library systems in RAILS. Therefore, Im1ovative's
INN-Reach product used by LINK.in might be a useful product to overlay library catalogs
throughout the State for resource sharing.
SKOKIE COMMUNITY FUND----The Skokie Community Fund was established in
2010 to "foster a supportive, engaged, and dynamic community in Skokie through
meaningful giving, collaboration, and community programming." The Fund is headed by
Executive Director Kristin Winter and is affiliated with the Evanston Community
Foundation. They have $25,000 to be awarded by October, 2014. They are also seeking
donors.
ARTISTIC DISCOVERY----Congresswoman Jan Schakowsky is again holding an art
exhibition of student artwork at the Skokie Public Library as part of the annual
congressional art competition, An Artistic Discovery. Congresswoman Schakowsky will
be at the Library Wednesday, April23, at 6:30 to congratulate and recognize the students
whose work has been selected by a jury for the exhibition. Board members may want to
attend this event.
PLA ACTIVITIES----Next week, I will help to launch a new community financial
education project, led by the federal Consumer Financial Protection Bureau. The kick-off
is Monday at the Federal Reserve Bank of Chicago. Susan Hildreth, Director, Institute of
Museum and Library Services, will also participate as will Keith Michael Fiels, ALA
Executive Director.
I participated as a panel member in an invitational summit on the future of library
education at Dominican University March 21. I am invited to take part in another such
session later this month at the GSLIS at the University of Rhode Island where I received
my graduate library education.
�4
In early May, I will attend the PLA Spring Board meeting in Washington, D. C., followed
by participation in National Library Legislative Days with visits to Capitol Hill. I have
also been asked to participate in a planning meeting in Chicago for an IMLS funded
study of the National Impact of Library Public Programs to be conducted by the ALA
Public Programs Office. I am a former Chair of the Advisory Committee for that Office.
I have been invited to be a spealcer at an international conference on "Future Libraries,"
hosted by the National Taiwan Library in celebration of its lOOth anniversary. The
Conference will be November 6-7,2014. My flight and four nights' accommodation will
be covered by the hosts. This is another wonderful opportunity for me to share in the
world library community.
Discussion followed. Mr. Prosperi requested an explanation with factual data of why
there is a drop in circulation (inclusive of print and electronic). He suggested staff
investigate this and in three or four months give the Board a report as to why this is
occurring and what we can do differently. Dr. Maks suggested the report should include
not only what we are doing right or wrong but include national benchmarks and other
local libraries' statistics.
APPROVAL OF PROJECTED END OF YEAR CLOSE
Mrs. Anthony distributed the Projected Balance Sheet for Fiscal Year 2014 as of yearend. The Library may receive additional Corporate Replacement Tax within the Fiscal
Year as we have received at least $325,000. each year since FY 2009. Property Tax
collections are projected to be shmi by $120,000.-$300,000., but most of that will come
in slowly extending into the new Fiscal Year. We received a notice from the Illinois
Secretary of State that we will be awarded a Per Capita Grant for 2014 in the amount of
$80,980., but we don't know when that will be received.
On the expense side, we will be over budget in Professional Services that will be more
than offset by under spending in the Salary line. Some other lines will be somewhat
overspent including General Insurance, Furniture and Equipment, and Maintenance of
Buildings and Grounds, but the actual dollar amount of overspending is compensated for
by projected balances in other budget lines. In keeping with the Fund Balance Policy
adopted by the Board, all capital expenses this year have been from the Capital Line of
the Operating Budget, with no expense from the Reserve Fund.
Mrs. Anthony anticipates a favorable balance of about $1,175,000. at the end of the
Fiscal Year. Mrs. Anthony recommends the transfer of $1,000,000. to the Reserve Fund
for Sites and Buildings with any remaining balance to be assigned to Working Cash.
�5
A motion was made by Mrs. Hunter, seconded by Mrs. Rich:
MOTION:
THAT THE SKOK.IEPUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE TRANSFER OF $1,000,000. TO THE RESERVE
FUND FOR SITES AND BUILDINGS WITH ANYREMAINING
BALANCE TO BE ASSIGNED TO WORKING CASH.
The roll call vote for approval was unanimous.
The Board suggested putting a note in the file regarding anticipated major expected
expenses: 1. Replacing HVAC building automation system; 2. Replacement of
bookmobile; 3. Replacement of Library vehicle.
APPROVAL OF NEW SALARY SCALE AND WAGE ADJUSTMENT
Due to major changes in staff hierarchy and positions with the staff realignment effected
in January, Administrative staff contracted with the Management Association of Illinois
to develop a: competitive compensation structure using benchmarking analysis of the
appropriate regional labor market. The purpose is to ensure that intemal positions are
ranked appropriately within the organization and that the job rates are externally
competitive in the broader market. The Board's adopted Compensation Philosophy
(revised and re-adopted on 7/9/2008) states that salaries for Skokie Public Library staff
will be in the 75th percentile of the market for comparable Chicago metropolitan area
libraries.
The Management Association of Illinois conducted a bench marking analysis using
compensation data from the following surveys:
•
Management Association's 2013 Library Survey
•
Management Association's 2013 Non-Profit Survey
•
Management Association's 2013 Salary Survey
•
Management Association's 2013 Wage Survey
•
Economic Research Institute (ERI)
•
2013 LACONI Survey (Library Administrators Conference ofNorthem Illinois)
Job descriptions from the Skokie Public Library were reviewed by the compensation
analyst and were used to benchmark positions to the surveys. During this analysis,
particular attention was paid to the actual job duties being performed by each job.
Compensation data from the surveys was adjusted to May 1, 2014. Adjustments were
made :6.-om libraries that have a 40 hour work week as compared to Skokie Public
Library's 37.5 hours per week and 1950 hour work year.
�6
MAl developed an integrated pay structure for all Library positions using regression
analysis and standard statistical calculations. The competitive pay structure includes a set
of pay ranges with minimums and maximums of each pay range which have been set at
20% above and 20% below the midpoints. The structure was increased 12% to account
for the Library's desire to pay above local market competitors.
Skokie Public Library positions were slotted into the pay grade structure based on the
survey data compiled for each position. Positions were assigned a pay grade by
identifying the pay grade midpoint that most closely matched the market rate for each
job. The custom pay grade structure for SPL has one pay grade that is empty. This grade
will remain on the structure in case positions are restructured, need to be reanalyzed, or if
new positions are created.
All positions grades 8 and above were determined to be exempt and positions grades 7
and below non-exempt by the compensation analyst according to the Fair Labor
Standards Act (FLSA), and current Illinois wage and hour laws.
The proposed new salary scale was distributed, showing Job Titles, and Ranges,
including Minimum, Midpoint and Maximum for each Range. To help the Board
compare ranges in the current salary scale to those in the proposed scale, some
comparisons are offered as follows:
Current
Grade
S1
S4
M2
P3
P6
Title
Shelver
Circulation Clerk
(Customer Serv Asst)
Security Guard
Librarian (MLS)
Department Manager
Current Range
New
Grade
Proposed Range
$9.31-$16.55
$14.91-$22.03
1
5
$9.47-$14.20
$16.50-$24.75
$19.11-$28.24
$23.18-$35.96
$30.85-$45.59
6
8
10
$18.96-$28.43
$23.40-$3 5.1 0
$28.75-$43.13
To implement the new scale, adjustments will be needed to 46 staff for internal equity
($37,016) or to meet the new range minimum ($50,210) for a total of $87,226.
To give 91 staff, not at or above the top of the new range, a 1.1% Cost of Labor
adjustment would cost $38,966.
With the new scale, 24 employees will be at or above the top of scale compared with 22
employees who are currently at or above the maximum. No employee's pay would be
reduced if the new Salary Scale is adopted. The Library will save $11,747 in staff who
will not be eligible for a cost of labor adjustment in moving to the new Scale.
�7
Mrs. Anthony recommends that the Board adopt the new integrated Salary Scale as
presented with an implementation cost of$87,226. Mrs. Anthony also recommends that
those staff who are not receiving a special adjustment and are not at or above the top of
the new scale receive the 1.1% cost of labor adjustment approved by the Board at the
March meeting.
Before the new Fiscal Year begins, the Board determines a level of increase for staff who
meet or exceed expectations at the time of their annual review. In recent years that
increase has been 2%. The cost of a 2% increase for all eligible staff at the time of their
review would be approximately $120,000. Because the salary increase level has been flat
for several years due to the economic recession, the Board may want to consider a larger
increase for eligible staff, not at or above the top of the range. The cost of a 2.5% merit
increase would be approximately $148,000. Eitherincrease level can be accommodated
within the Operating Budget for FY 2015 as proposed. Board action is required to set a
level of increase.
A motion was made by Mrs. Rich, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT THE NEW INTEGRATED SALARY SCALE WITH AN
IMPLEMENTATION COST OF $87,226. AS PRESENTED.
The roll was called and the motion passed unanimously.
A motion was made by Dr. Maks, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT A 1.1% COST OF LABOR ADillSTMENT FOR 91 STAFF
WHO ARE NOT RECEIVING A SPECIAL ADillSTMENT AND ARE
NOT AT OR ABOVE THE TOP OF THE NEW SCALE.
The roll was called and the motion passed unanimously.
Mrs. Greer made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE A 2.0% INCREASE FOR ALL ELIGIBLE STAFF AT THE
TIME OF THEIR PERFORMANCE REVIEW FOR FISCAL YEAR
2015.
The roll call vote for approval was unanimous.
APPROVAL OF PROPOSED GENERAL OPERATING BUDGET FOR FY 2014-2015
�8
At this meeting, the Board needs to approve an Operating Budget for FY 2015. The
largest portion of the Operating Budget is accounted for by Salaries, covered by a
separate action item on this agenda. With no increase from the FY 2014 budget, the
Salaries line is sufficient to cover implementation of the new pay scale, a 1.1% Cost of
Labor adjustment for eligible employees whose salaries are not adjusted for the new
scale, and a merit increase of up to 2.5%. Other lines for FICA and IMRF are dependent
on salaries. These lines are sufficient for the increased rate for IMRF, incorporating
rep-ayment to the Village for funds advanced to avoid interest payments on an extended
rate increase.
The library materials lines have been adjusted as discussed at the March Board meeting.
New lines are for Physical Content which is owned and represents multiple formats,
Leased Content representing digital titles, Research representing licensed electronic
databases, and Learning representing digital platforms for self-paced learning and online
access to homework help.
There is a healthy allowance in the Capital line for expense which may be needed for
building projects such as improvements in the heating, ventilating, and air conditioning
systems.
Mrs. Anthony requested the Board's approval ofthe Proposed General Operating Fund
Budget for FY 2014-2015.
A motion was made by Mrs. Parrilli, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT THE FY 2014-2015 BUDGET IN THE AMOUNT OF
$12,442,260. AS PROPOSED BY THE DIRECTOR (COPY
ATTACHED).
The roll call vote for approval was unanimous.
APPROVAL OF INTERNET USAGE POLICY
Last month, the Board asked for a review of the Library's Internet Usage Policy, which
was last revised in October 2010. Mick Jacobsen (Manager of Learning Experiences),
Erika Kallman (Digital Literacy Supervisor), and Richard Kong (Deputy Director)
reviewed the current policy and drafted the revision for the Board's review.
The Library offers free, high-speed Internet access through its computers and wireless
netvvork. Adults may use the 2nd floor Computer Commons and Lab, 1st floor Digital
Media Lab, and laptops for in-library use only. Teens may use the adult computing
�··------·---
--------------·---------------------
. ~Budget-for FY 2014-201'5
Skokie Public Library._
Budget Line
Salaries
Professional Services
Audit
Materials Processing & ILL fee
Maintenance of Equipment
Maintenance of Buildings & Grds
JYlc;Ii_ntenance qf.6L1t9 E;quiQment __
Insurance (Health, Dental & Life)
Genral Insurance
Utilities
Conference, Mbrshps, Wkshps
Postage
Printing and Publicity
Data Processing
Reception & Entertainment
Programming
Copier Lease
Technology/Network
· Cal5lelM.e.dia Lab
P!wsical Content
Leased Content
I
•..
---··-··
-·
Le.EJrntng
H:§:S$?·~ch
:;$ifth'?t1)!2'quipment
; :KU;id:rf}Y:::$,l:Jp:pl ies
:-~~oi±o'ri'Etl:::$-upplies
.O:tffiiJ:)etJ;xp~nse and Transportation
F0'f!liftir.e 2frrd Equipment
Employer's IMRF
Employer's FICA
Contingency
Gemral Operating Total
Capital
2001 Bond Debt Repayment
TOTAL
I
Budget
FY 2014-2015
I
6,241,657
40,000
12,000
40,000
48,000
197,000
20,000
680,000
142,000
....
80,000-100,000
24,000
70,500
3,000
17,000
66,000
8,000
470,000
10',500
1,000,400
120,000
68,000
184,000
16,000
90,000
36,000
2,000
32,000
631,000
445,000
75,000
10,96.9,057
1,473,203
1,264,475
13,706,735
I
Adopted 04-09-2014
I
�9
options, plus several Apple desktops in the High School Lounge. Children may use the
Youth Computer Lab and adjacent Youth Digital Media Lab. All users are required to
sign-in with a library card, "Computer Use Only" card, or a guest pass provided by staff.
Segregating adult and youth users is a primary means of keeping children from viewing
inappropriate adult content. Digital Literacy staff is always present in the Youth
Computer Lab, assisting children and helping to maintain a safe environment. Staff also
use_1vfyV~siol} software to supervise l1ow ~~~en are using Library computers. This
works well and there are not many incidents involving children viewing inappropriate
content. We are also seeing fewer reports of adults viewing obscene content and, in fact,
there has not been a single complaint since the beginning of the year.
However, it should be noted that there is currently no way for staff to monitor how
patrons of any age use personal devices like laptops, smartphones, and tablets throughout
the Library. Studies of patron activity throughout the building show that many patrons aJe
now bringing their own devices to use on the Library's wireless network. Furthermore,
patrons are not only accessing information via the Internet, but creating and uploading
their own content (e.g., videos, photos, documents). The idea that the Library can. monitor
what people access, create, or share on the Internet is becoming increasingly unrealistic.
Mr. Kong recommends the re-adoption of the cunent Internet Usage Policy with the
following changes:
•
Remove first paragraph since the consequences of violating the policy are already
clearly stated at the end of the policy.
•
In the first example of unacceptable use, reference Skokie Village Ordinance 70-242
addressing "Obscene material" in order to direct staff and patrons to a clearer
definition of what is considered obscene by local community standards.
•
In the third exan1ple of unacceptable use, specify that attempting to install or run
unauthorized software on Library computers is unacceptable. There may be instances
when staff authorize the installation of specific software upon patron request.
•
In the last paragraph, broaden consequences of violating the policy to include
possible suspension or revocation of Library privileges instead of just Library Internet
access privileges. Though the usual first response for most minor violations of the
policy will begin with loss of access to Library computers, more serious violations or
repeat violations may result in a Library-wide suspension for a specific length of
time.
Discussion followed.
�10
Mrs. Greer made a motion, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE INTERNET USAGE POLICY AS REVISED (COPY
ATTACHED).
The roll was called: Dr. Males-yes; Mrs. Rich-yes; Mrs. Greer-yes; Mrs. Parrilliyes; Mrs. Hunter-yes; Mr. Prosperi-no. The motion passed.
APPROVAL OFPRUPDSED OBJECTIVES-pY2015
Mrs. Anthony distributed the proposed objectives from staff which will constitute our
work plan for FY 2014-2015. There is an increased emphasis on measurement and, where
possible, assessment of outcomes. Young children continue to be a target audience as we
strive to promote kindergarten readiness and grade-level reading by grade three, widely
accepted educational goals. We also will continue to support "avoiding the summer slide"
through a more rigorous summer reading program that benefits students of all ages.
A new Library website is still a work-in-progress, but should be rolled out this fall. We
will be looking at SkoldeNet, the community information system, and considering ways
to make it more integrated with other digital library offerings. We will also assess the
cmrent state oflntemet access in Skokie homes; find out how people benefit from
Internet use; and participate in an expanded community Wi-Fi project in the downtown
Skokie area.
Community work will be pursued physically as well as virtually as the Community
Engagement staff take the pulse of the community and work in collaborative partnerships
toward realization of broader community goals. Each distinct target audience has a lead
librarian to plan and implement appropriate services.
Fostering independent learning and the acquisition of 21st century skills are key Library
goals which will be furthered this year through development of a STEAM leaming lab
geared for middle-schoolers through adults. Aspiring writers will also be encomaged and
suppmied in their creative endeavors.
Organizational objectives will deal with the continuing implementation of the staff
realignment, training and cross-training as needed to enable staff to take on new
responsibilities and to work more efficiently. Two leaming and development
oppmiunities will include an intemalleadership development program and a more
formalized intemship program with Dominican University.
Mrs. Anthony asked the Board to approve the objectives for FY 2014-2015 as presented.
�INTERNET USAGE POLICY
Internet access is provided by the Library to ensure universal access to this vast and vital source
of information and communication. Skokie Public Library has no control over the information
accessed through the Internet and cannot be held responsible for its content.
The computing resources offered by Skokie Public Library are to be used in accordance with
principles of respect for other users ofthe system and the equipment. Examples ofunacceptable
use include, but are not limited to:
• Conducting illegal activity; accessillg illegal materiaJs or.-exmoHfri.g materTals-whichare
considered obscene by local community standards as defined by Skokie Village
Ordinance 70-242
• Violating another user's privacy
• Attempting to install or run unauthorized software on Library computers
• Violating computer system security
• Tampering with Library computer hardware or software
Though the Library makes every effort to maintain a secure network through use of virus
protection and firewalls, it cannot guarantee the complete privacy of transmitted personal
information such as credit card and Social Security numbers. Users are advised to give personal
information only through websitesthat encrypt data with Secure Socket Layering (SSL).
As with other library materials, restriction of a child's access to the Internet is the responsibility
of the parent or legal guardian. Because wireless Internet access is unfiltered and may be
accessed through computers and devices not owned by the Library, parents and guardians are
hereby notified and encouraged to place appropriate controls or restrictions on the use of
personal mobile devices that their children may use in the Library.
The Library assumes no responsibility for damage, theft, or loss of any kind to a user's personal
equipment, software, or data files.
It is the responsibility of the user to respect copyright laws and software licensing agreements.
Violation of these terms may result in suspension or revocation of Library privileges. Use ofthe
computers for illegal activity may also be subject to prosecution by law enforcement authorities.
Adopted by Skokie Public Librruy Board of Trustees June 8, 2005
Revised October 13, 2010; April9, 2014
�11
A motion was made by Mrs. Parrilli, seconded by Dr. Males:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE OBJECTIVES FORFY 2014-2015 AS PRESENTED.
The motion passed unanimously.
APPROVAL OF RENEWAL OF HVAC MAINTENANCE FOR FY 2015
We are about to enter year 5 (the last year) of a multi-year Maintenance Agreement with
-·-··
----·.
----
NorthTown Mechanical for maintenance of the Library's heating, ventilating and air
conditioning (HV AC) equipment We continue to be pleased with the service received
from NorthTown. They consistently send the same technician for maintenance checks
and repairs so he is very familiar with our systems.
By the ten11s of our multi-year agreement with NorthTown, increases each year will be
limited to the changes in the Local597 union wage and benefit package. The cost each
year of the contracthas been as follows:
Year One 2010-2011
$64,500.
Year Two 2011-2012
$67,080.
Year Three 2012-2013
$69,720.
Year Four 2013-2014
$71,820.
For Year Five 2014-2015, a rate of$72,672. has been proposed, representing an increase
of1%.
Mrs. Anthony recommends Board approval of the proposed HV AC Maintenance
Agreement with NorthTown Mechanical for $72,672., payable monthly in FY 20142015.
For the Board's inf01111ation, but not for approval at this time, NorthTown is also
recommending some cleaning and repair work outside the scope of the Maintenance
Agreement for FY 2015. Briefly, these additional projects would include:
•
Replacement of deteriorated cooling tower strainer screens $1,140.
•
Factory-recommended five year internal chiller maintenance including eddy testing,
tube brushing and vibration analysis at $6,240. per chiller for a total of $12,480.
•
Steam cleaning of preheat coils which heat unfiltered air from the Library $2,940.
�12
Rich Simon concurs with the need for these HVAC maintenance projects outside the
scope of the regular Maintenance Agreement for an additional cost of $16,560. The
cooling projects would be done in the fall at the end of the cooling season.
A motion was made by Mrs. Hunter, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PROPOSED HVAC MAINTENANCE AGREEMENT
WITH NORTHTOWN MECHANICAL FOR $72,672., PAYABLE
MONTHLY IN FY 2014-2015.
The roll call vote for approval was unanimous.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
Mrs. PaJ.Tilli reported on the highlights from the March 28, 2014 Board of Directors
meeting held at the BuJ.T Ridge Service Center. The following information was taken
from the RAILS March 5 eNewsletter, the meeting's agenda, and supporting Board.
documents:
Treasurer's Report: Treasurer Jim Kregor presented his financial report ending February
28, 2014. The General Fund of cash and investments totaled $16,200,000, representing
just over twenty months of operating funds. RAILS continues to receive the Area and Per
Capita Grant payments from the State consistent with payments received in FY 2013.
With receipts of the sales ofthe East Peoria and Geneva Service Centers, he projected
having over 23 months of operating funds this fiscal year.
Innovation Experts Proposal: Executive Director Brennan asked the Board to consider
forming a partnership with Innovation Experts (IE), a non-profit organization formed in
2006 through the Nmih Suburban Library System. They provide fee-based services to
member libraries, such as "arranging group purchases ofLexisNexis databases; they
manage the Overdrive MyMediaMall program; they operate the Museum Adventure Pass
Program that is underwritten by Macy's; and they conduct the LACONI Salary Survey."
Ms. Brennan feels that it is wmihwhile to consider tllis to expand the services RAILS
would like to provide in the coming years as prui of their strategic plan. The RAILS
attorney presented his opinion on the practical, legal, and liability aspects of such a
partnership. This pruinership would eventually lead to the dissolution of Innovation
Expe1is. A motion was passed for the Board to "evaluate the assignment of contracts
and/or the partial transfer of assets of Innovation Expe1is." Anne Craig interjected that
this partnership is not currently in FY 2015 Plan of Service and amendment is required.
�13
Executive Director's Report: Executive Director Dee Brennan stated that the East Peoria
Service Center was sold at a price of $1,603,254.55.
2015 Area and Per Capita Grant: A draft of the Plan of Service and Area and Per Capita
Grant application was presented. The Illinois State Library instructed RAILS to budget
for FY 2015 with the same amount at the previous year level of$9,879,310.
Employee Retention Incentive Plan: The Board continued to have questions and
-reservations-regarding the revised Emplo:y.:ee -Retention lncentive Plan. This item .was
tabled until future costs could be determined. (As ofFY 2014, RAILS has 102
employees.)
On May 13,2014, the Illinois State Library will host a combined ali-day meeting of the
Board of Directors from RAILS and Heartland Library Service. An agenda was included
in the Board packet.
Next meeting: May 23, 2014, at the East Peoria Service Center
COMMENTS FROM TRUSTEES
There were no comments from Trustees. The Board watched two short videos
(bookmobile and Young Steinway series) produced by Library Production Specialist
Taylor Ervin.
ADJOURNMENT
At 9:05p.m. a motion was made by Mrs. Rich, seconded by Mrs. Greer to adjourn the
regular meeti~~e motion ~assed unanimously.
~j;Mt~
.. CKaren Parrilli, Secretary
.
�
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Title
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Minutes, Wednesday, April 9, 2014
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Parrilli, Karen (Secretary)
Description
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Includes approval of Skokie Public Library Budget FY 2014-2015, approval of Proposed Objectives FY 2015, attachment: Internet Usage Policy
Date
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4/9/2014
Extent
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PDF
15 p.
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM20140409.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
2000s (2000-2009)
Medium
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Serial publication, paper document
2010s
library board meetings