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October 6, 2015
Minutes of the special meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, on Tuesday, October 6, 2015.
CALL TO ORDER
President Mark Prosperi called the meeting to order at 6:08 p.m.
Members present: Mark Prosperi, President; Diana Hunter, Vice President/President
Emerita; Karen Parrilli, Secretary; Eugene Griffin; Jonathan H. Maks, M.D.; and Zelda
Rich.
Member absent: Susan Greer.
Guest present: Heidi A. Katz, Attorney with Robbins Schwartz, Nicholas, Lifton &
Taylor, Ltd.
President Prosperi began the discussion explaining the purpose for the special meeting of
the Board of Trustees, which is to formulate the course of action the Board will take to
hire an Executive Director to replace Carolyn Anthony, who will retire in July 2016.
Ms. Katz, attorney for Skokie Public Library, was invited to attend this meeting to assist
the Board in complying with the Illinois Open Meetings Act and the Freedom of
Information Act. Also discussed were the proper procedures regarding residency
requirements, state certification requirements, interview procedures, the finer points of
the contract for hiring the Executive Director, and contracting with a search firm.
Ms Katz left the meeting at 7:35 p.m.
PROCESS FOR HIRING EXECUTIVE SEARCH FIRM
The Board agreed that a search firm should be hired to assist with recruitment and
selection of the Executive Director. This will be a nationwide search for the best
candidates. The following steps will be taken:
1. President Prosperi and.Vice President Hunter will conduct preliminary interviews of
search firms who specialize in library staffing.
2. Afterwards, six or seven search firms will be chosen to receive the Request for
Proposal (RFP). They will then have thirty days in which to respond and submit the
RFP.
3. From those, the three top search firms will be chosen to be interviewed by the Board.
4. The search firm receiving the majority of votes by the Board will be awarded a
professional services contract.
�REVIEW OF REQUEST FOR PROPOSAL
The Board was asked to review the " Letter to Prospective Search Firms" draft. Mr.
Griffin presented a list of changes. Once the changes are made, President Prosperi will
forward the draft to Ms. Katz for review.
COMPENSATION FOR THE NEW DIRECTOR
The Board reviewed comparable director salaries of libraries within the north
metropolitan area. It was agreed to include the salary as a minimum amount in the job
description.
President Prosperi and Mr. Griffin will draft an employment contract for Board approval.
The contract will be written as a two-year agreement with an at-will statement and
include a buy-out provision. President Prosperi recommended that a signing bonus be
offered as well, rather than paying relocation expenses.
The time table for hiring the Executive Director is June 15, 2016.
President Prosperi asked the Board members to review the following and be ready to
discuss these items at the next regular Board meeting on Wednesday, October 14,20 15 :
1. Desirable Skills and Traits of a Director for Skokie Public Library
2. Library Director (Exempt) Job Description
3. Brochure Copy about Skokie and the Skokie Public Library
It was agreed that there will be discussions at future meetings about a succession plan in
the event a director leaves, compensation for the interim director, and a policy regarding
the position of deputy director.
President Prosperi asked the Board to consider creating an employment application that
would include specific questions to help "weed" out applicants.
The special meeting of the Board ofTrustees adjourned at 9:03p.m.
~~;lJ!
Ml£
~
Karen Parrilli, Secretary
�
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Title
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Minutes, Tuesday, October 6, 2015
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Parrilli, Karen (Secretary)
Description
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Includes process for hiring executive search firm
Date
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10/6/2015
Extent
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PDF
2 p.
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM20151006.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
2000s (2000-2009)
Medium
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Serial publication, paper document
2010s
director search
library board meetings