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July 11, 2001
Minutes of the regular meeting of the Board of Trustees of the Skokie Public
Library held in the Skokie Public Library Board Room, Wednesday, July 11, 2001.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:36p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita; Eva Weiner, Secretary; Susan Greer, Zelda Rich, Richard Witry, John M. Wozniak
and Carolyn A. Anthony, Director.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JUNE 13, 2001
Dr. Wozniak made a motion, seconded by Mr. Witry, to approve the minutes of the
regular meeting of June 13, 2001, subject to additions and/or corrections. Mrs. Hunter had one
correction on page 5, second paragraph from the bottom. The sentence should read: "Mrs.
Hunter would like Short Story Gems re-evaluated 'due to minimum attendance'". There being
no further additions and/or corrections, the minutes were approved and placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
BILLS
Mrs. Rich made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE FINANCIAL STATEMENT FOR THE MONTH
OF JUNE, 2001, THE LIBRARY NOTE FUND, THE YEARTO-DATE BUDGETARY STATUS STATEMENT, AND THE
LISTS OF BILLS BE APPROVED FOR PAYMENT,
SUBJECT TO AUDIT.
�2
Mrs. Hunter questioned the Robbins Schwartz invoice. Mrs. Anthony explained
that the invoice is higher this month due to meeting room policy issues, personnel issues
and the purchase of two houses.
The roll call vote for approval was unanimous.
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S) (1)
CORRESPONDENCE
GIFT
PERSONNEL
Mrs. Hunter made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY
BOARD OF TRUSTEES PLACE ON FILE THE
FOLLOWING CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S) (1)
4. CORRESPONDENCE: LETTER FROM SANDY
SHECHTER, SANDY'S NANNIES & MORE, INC. TO
CAROLYN ANTHONY DATED JULY 9, 2001
5. GIFTS: $250. FROM HARCOURT GENERAL, INC. IN
SUPPORT OF THE LIBRARY'S CONCERT SERIES;
$100. FROM ROSALYN GANZ LON.G FOR BOOKS
IN MEMORY OF HER FATHER MANDEL GANZ
6. PERSONNEL: POSITION CHANGE: DEBBY
BECKER, FROM PERIODICALS DESK CLERK,
ADULT SERVICES DEPARTMENT, TO SERIALS
LIBRARY ASSISTANT, TECHNICAL SERVICES
DEPARTMENT, EFFECTIVE JULY 9, 2001;
RESIGNATIONS: KELLEY D. SHELTON, ROVING
TECHNOLOGY GUIDE, ADULT SERVICES
DEPARTMENT, EFFECTIVE JULY 19, 2001;
SANDRA M. PELLEGRINI, INTERLIBRARY LOAN
ASSISTANT, ADULT SERVICES DEPARTMENT,
EFFECTIVE AUGUST 3, 2001.
The motion passed unanimously.
�3
INVOICE NO. 0053019 FROM O'DONNELL WICKLUND PIGOZZI AND PETERSON
FOR $103,839.75 DATED JUNE 6, 2001
Mrs. Anthony spoke with Robert Hunter, architect, regarding the Reimbursable
Expenses added onto the insurance cost (AVA Insurance Agency Inc Prof Liability) listed
on Invoice No. 0053019. Mr. Hunter agreed that OWPP should not add an expense for
reimbursables to the insurance cost and also that OWPP should bear $4,000. ofthe AVA
Insurance Agency Inc Prof Liability cost as per our signed agreement. Mr. Witry made a
motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES DEDUCT $4,000 FROM THE AVA
INSURANCE AGENCY INC PROF LIABILITY LINE OF
INVOICE NO. 0053019 FROM OWPP AND ALSO THE
ADDED EXPENSE FOR REIMBURSABLES OF
$1,884.75, AUTHORIZING PAYMENT FOR INSURANCE
OF ONLY $33,695.
The roll call vote for approval was unanimous.
Mr. Graham questioned the 5% of$61,200. under Additional Fees/Reimbursable
Expenses on the OWPP Invoice No. 0053019. Our Agreement with the Architect states that
expense for reimbursables will be charged at 1.1 times the actual expense-not at a blanket
5%. The Board would like OWPP to itemize expenses. Mr. Hunter told Mrs. Anthony that
he would try to reconstitute this to see if we have been overcharged.
After discussion, Mrs. Hunter made the following motion, seconded by Dr.
Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY WITHHOLD
PAYMENT OF $3,060. (5% of $61 ,200.) UNTIL SUCH
TIME AS THE ITEMIZED EXPENSES ARE PRESENTED
TO THE BOARD.
The roll call vote for approval was unanimous.
�4
Mrs. Hunter made the following motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE FOR PAYMENT INVOICE
NO. 0053019 FROM OWPP IN THE AMOUNT OF
$94,895.00.
The roll call vote for approval was unanimous.
DIRECTOR'S REPORT
Usage-Circulation in June was 111,369 for an increase of nearly 7% over June last
year. The pace for this record circulation level was set by the Youth Services Department
which had an increase in circulation of 14.5%. Youth book circulation increased almost
13% as the summer reading program got off to a great start. The Youth Services
Department promoted the program in the schools in May, with all their hard work on
program planning paying off and their enthusiasm keeping the momentum going.
Circulation on the Bookmobile was up over 4% and Adult book circulation up 2.5%.
Interlibrary loan is down because we are not listed in OCLC during this interim between
JCPL and the load of records with Skokie Public Library's own symbol which will happen
in the fall. The door count is flat, continuing a recent trend. A total of 17,052 requests to
online databases were made by remote access users from home or office in June.
Mrs. Weiner complimented the Youth Services Department on their report.
Per Capita Grant-We will file an application for a Per Capita Grant this month
with the Secretary of State's office. This past year we received $73,377.70 from the Per
Capita Grant, representing $1.23 per person.
Volunteers-Gail Kay, Assistant Director for Human Resources, reports that 28
volunteers worked a total of 264.5 hours in June.
�5
Book Sale-The Book Sale was held Saturday and Sunday, June 9 and 10, with
residual sales Monday and Tuesday. A total of $8,869. was raised through the sale thanks to
Camille Cleland, Gin Gaiser and the staff volunteers who worked at the sale.
State ofNorthStarNet-The North Suburban Library System held a gathering on the
State ofNorthStarNet June 26 with a large number of attendees from North Suburban and
Suburban systems. Several presenters talked about developments in their libraries. It was
flattering to hear the speaker from the Brookfield Library talk about initiating a kiosk based
on the Skokie model and the speaker from Crystal Lake talk about outreach efforts using
the form and plan developed by Skokie. Frances Roehm and Gail Shaw have clearly set a
standard with SkokieNet that is worthy of emulation.
4th
of July Parade-The Library was represented in the 4th of July Parade by the
Bookmobile and a team of 13 walkers organized by Phil Carlsen and Gin Gaiser.
Participating staff wore peace and harmony tee-shirts from the Village in recognition of
Peace and Harmony year in Skokie.
ALA Annual Conference-This was an especially useful conference for Mrs.
Anthony as she spent a lot of time in exhibits, checking out furnishings and systems for the
building project. Bruce Brigell and Mrs. Anthony visited Santa Clara Library to find out
about their experience with the Checkpoint Integrated Library System. After facilitating a
Council information session on our external accreditation proposal, our committee decided
not to submit it to a vote so we'll work on refining the proposal this year and bring it back
next summer. The Capacity Building Committee of the Urban Libraries Council heard an
interesting presentation about a new leadership development program in California and
talked about staff training needs and initiatives. Mrs. Anthony attended programs on
�6
community information and emotional intelligence and listened to Lawrence Ferlinghetti
read from his poetry. He is still vital and signed a new book of verse.
Kihara Visit-Mr. Kihara, a Japanese businessman and longtime friend of the
Skokie Public Library, visited the Library with his son after the ALA conference. He gave
the Library a beautiful edition of Chaucer's Canterbury Tales, a facsimile of an original
illuminated manuscript in the Huntington Library in California. The book is number 100 of
a limited edition of200, printed in Japan. We plan to display it in a case.
Mr. Graham asked that Mrs. Anthony forward the Board's appreciation for this
magnificent gift.
Public Presentation on the Building Project-The public presentation on the
building project was held the evening of June 27 with presentations by Robert Hunter, Fred
Berglund and Mrs. Anthony. Although the audience in the Mary Radmacher Meeting
Room was not large, they were interested and asked a number of questions. A concern was
expressed about air quality during construction and a plea was made for a refreshment area.
Dr. Wozniak would like to re-visit the issue of the refreshment center. Mr. Graham
said he told the public at the meeting that the Board has not reached consensus yet on the
issue. It will be about a year from now before that room is finished. Dr. Wozniak has heard
from staff and patrons that it is a good idea. Mrs. Weiner said at Northeastern University
there is a refreshment center adjoining the library and it seems to work well. The suggestion
was made for trustees to visit various libraries and see how they handle their refreshment
centers.
Skokie Chronology Celebration-An event was held celebrating the position of the
Skokie Chronology on the Library's Web page and recapping other highlights in the
�7
development of the local history resource. More than forty people including Mayor Van
Dusen and former Chief Librarian Mary Radmacher attended. Staff members Frances
Roehm and Jane Hagedorn who have been involved with the Chronology coordinated the
event. Board member Dick Witry was one of those recognized for contributions to the
Chronology.
BUILDING PROJECT
Mr. Witry questioned point 26 in "An Ordinance Amending the Previously
Approved Special Use Permit to allow the Expansion of the Library Parking Lot". Point
26 states "All overhead utilities serving the site shall be placed or relocated
underground." Mrs. Anthony said that Andy Pigozzi, architect with OWPP, is handling
this.
After much discussion, the Board agreed not to seek a Live & Learn Construction
Grant because: every aspect of the project would have to be approved by the Secretary of
State's office; a consultant would need to be retained; some borrowing privileges with
Chicago Public Library would need to be established; the project would not commence
until August 2002.
TECHNOLOGY PLAN 2001-2002
After discussion, Mrs. Greer asked that ADA accommodations be added to the
Technology Plan 2001-2002. The Board concurred and approved the Technology Plan for
2001-2002.
INTELLIGENT LIBRARY SYSTEM FROM CHECKPOINT
Since last month, Mrs. Anthony attended the ALA Annual Conference in San
Francisco where she had an opportunity to comparison shop on the exhibit floor. Several
�8
new vendors were introducing radio-frequency systems, attesting to the effectiveness of
this technology. One could not get the system to operate correctly in the booth. Another
admitted that the system was not quite ready, but should be fully available in six months
or so. She was all the more impressed with the Checkpoint system which has had two
years of experience with the RFID System in libraries such as Rockefeller University,
Farmington Community Library in Michigan, the University of Pennsylvania and Santa
Clara, California They now have more than twenty installed systems, building on thirty
years of experience in the security industry. Checkpoint Systems, Inc. is a $750. million
company operating in 27 countries and a leader in the development of RFID technology
across all industries.
Mrs. Anthony and Bruce Brigell visited the Santa Clara Public Library while out
in California to hear first-hand about their experience with the Checkpoint RFID System.
They have been operational since February with the system and are very pleased. They
feel that the system is significantly more efficient, estimating a 50% gain in productivity.
With an annual circulation of 1. 7 million, they can frequently operate with only two
people on the Circulation Desk (in addition to a self-check machine) whereas three had
previously been the minimum.
Tobi Oberman has spoken with staff at Farmington and Canton, Michigan, who
report similar gains in productivity due to the ease of operation. Based on these reports,
we feel that the system, with three self-check machines, will enable us to handle a second
entrance without a significant addition of staff. It this turns out to be true, the system will
pay for itself within a few years.
�9
Mrs. Anthony recommends purchase of the Intelligent Library System from
Checkpoint, with components as outlined on the attached page, installation and freight for
a total of$533,492. She also recommends a 3-year service agreement which, with the
warranty for one year, would cover the system for four years. The annual cost will
represent a $10,000. per year operating expense increase over the present maintenance of
the more limited 3M system.
Although the entire system is described for a comprehensive view of costs, actual
expense would be incurred over the next two years and we would not be billed for
equipment until it is installed.
We would begin with tagging the collection which is estimated to take about
eighteen months with three tagging stations in operation 37.5 hours per week. Tagging
will be done by student workers.
Mrs. Hunter made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEESAPPROVETHEPURCHASEOFTHE
INTELLIGENT LIBRARY SYSTEM FROM
CHECKPOINT, WITH COMPONENTS AS OUTLINED
ON THE ATTACHED PAGE, INSTALLATION AND
FREIGHT FOR A TOTAL OF $533,492. THE BOARD
ALSO APPROVES A 3-YEAR SERVICE AGREEMENT
WHICH, WITH THE WARRANTY FOR ONE YEAR,
WOULD COVER THE SYSTEM FOR FOUR YEARS.
The roll call vote for approval was unanimous.
INCREASE IN DVD LOAN LIMITS
After brief discussion, Mr. Witry made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE INCREASING THE DVD LOAN
�________________________
~~~a~m~t
July 5, 2001
Intelligent Library System Marketing Incentive Proposal
For
Skokie Public Library
The Intelligent Ubrary System
Unit Price
Your Price
9
$ ·3,500.00 $ 31,500.00
Intelligent Sensors
2
300.00 $
$
Sound Blaster Cards
600.00
$ 2,570.00 $ 23,130.00
9
Staff Station Readers with Scanner
(Circulation Desk Checkout & Returns)
2
$ 5,995.00 $ 11,990.00
Unking Station
(For linking CircuJation Circuits to system)
2
$ 6,275.00 $ 12,550.00
Inventory wands
3
$19,995.00 $ 59,985.00
Intelligent Patron Self-Checkout
1
$ 6,295.00 $ 6,295.00
ILS Controller, Ethernet Hub & Modem
$ 9,995.00 $ 9,995.00
1
Intelligent Application SoftWare
$
0.85 $ 382,500.00
450,000 Circulation arcuits
$
0.06 $ 27,000.00
450,000 Custom Printed Cover Label
1
Custom Print Plate Charge (one time)
$
200.00 $
200.00
$ 2,995.00 $ 8,985.00
3
Tag Programmer
(For programming retrospective collection - can be rented)
350.00 $
2
$
Patron Counter
700.00
Investment
$ 575,430.00
Zone 1
$ (5i,S43.00)
$ 517,887.00
10%
MARKETING INCENTIVE
INVESTMENT WITH MARKETING INCENTIVE
Installation
Freight
$ 11,915.00
$ 3,690.00
$ 533,492.00
INVESTMENT
Maintenance:
I
I
lnerudes: Parts, Labat, nave~ to repair the system and softWare support fOt tfle applicatiOn server.
1 Year
Cliecksetv Agreement
zone 1
$ 17,175.00
3 Year
Checkserv Agreement
Zone 1
$ 46,372.50
5 Year
Checkserv Agreement
Zone 1
$ i2,993.i5
Notes:
• Skokie Public Library to negotiate directly with Innovative for interface hookup price
• All power and network cabling will be the responsibility of Skokie Public Library
• Allow 12-16 weeks for equipment delivery, 10 weeks for UN-programmed tags and 16 weeks for proprogrammed tags.
• Pricing above DOES NOT include applicable sales ta."C.
• F. O.B. Thorofin-e, NJ
• Financing available
• Initial Training Included.
• Warranty 1 year
• Installation and servicing technicians are non-union
___
1
�10
LIMIT TO TWO PER BORROWER EFFECTIVE
AUGUST 1, 2001.
The motion passed unanimously.
I-NET AGREEMENT
Mrs. Rich left the meeting. Discussion ensued regarding a proposed
intergovernmental agreement among the participants in Skokie's I-Net, a fiber optic link
installed by RCN as part of their cable franchise agreement. Fiber is in place to each of
the governmental entities and some, but not all, of the connections between entities are in
place.
This technology will enable such connections as an online meeting among school
librarians and librarians in Youth Services or a transmission from Youth Services to all
schools re summer reading. This year, librarians visited every school in May. A video
connection would be more cost effective, saving on time and getting a uniform message
out.
The Board would like to know the annual fiscal obligation for I-Net participation.
Mrs. Anthony said that annual costs have not yet been determined, but initially will be
primarily for maintenance. No staff will be hired. The Board will be informed as more
details are known.
Mr. Witry noted that an organization could leave the consortium with written
notice of 180 days.
Mr. Witry made the following motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE LIBRARY'S
PARTICIPATION IN THE I-NET COOPERATIVE.
�II
The motion passed unanimously (Mrs. Rich was not present to vote).
PRIZES FOR SUMMER READING PROGRAM
Mrs. Rich returned to the meeting. The trustees noted the Prizes for Summer
Reading Program and praised Holly Kahn for her remarkably fine job.
LIBRARY CABLE NETWORK CHANNEL 24
The July Library Cable Network Channel24 brochure was noted.
NORTH SUBURBAN LIBRARY SYSTEM
The report from Pat Groh was noted.
COMMENTS FROM TRUSTEES
Mr. Graham asked for the Board's permission for two purposes: 1) when a change
order, under $10,000 arrives, to allow two Board members to approve it and 2) when bids
come in within or below the budgeted amount, to allow two Board members to approve
the bids. The two Board members would be John Graham and Diana Hunter.
The trustees concurred.
Susan Greer thanked the Board for the lovely plant she received recently.
ADJOURNMENT
The meeting adjourned at 9:10p.m.
Eva Weiner, Secretary
�
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Title
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Minutes, Wednesday, July 11, 2001
Contributor
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Weiner, Eva D. (Secretary)
Description
An account of the resource
Includes attachment: Checkpoint Intelligent Library System Marketing Incentive Proposal
Date
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7/11/2001
Identifier
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LBM20010711.pdf
Extent
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12 p.
Subject
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Public Libraries -- Illinois -- Skokie
Creator
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Skokie Public Library. Board of Trustees
Publisher
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Skokie Public Library, Skokie, IL
Format
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PDF
Language
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eng
Temporal Coverage
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2000s (2000-2009)
2000s
Building project
library board meetings