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December 12, 2001
Minutes of the regular meeting of the Board of Trustees of the Skokie Public
Library held in the Skokie Public Library Board Room, Wednesday, December 12, 2001.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:36p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita; Eva Weiner, Secretary; Susan Greer; Zelda Rich; Richard Witry (arrived at
8:44p.m.); Dr. John Wozniak, and Carolyn A. Anthony, Director.
Visitors present: Robert Hunter and Debra Auer, O'Donnell, Wicklund, Pigozzi and
Peterson; Tracy Shields-O'Reilly, Manager, Public Information and Programs; and Barbara A.
Kozlowski, Associate Director for Public Services.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF NOVEMBER 14,
2001
Mrs. Hunter made a motion, seconded by Dr. Wozniak, to approve the minutes of the
regular meeting ofNovember 14, 2001, subject to additions and/or corrections. There being no
additions and/or corrections, the minutes were approved and placed on file.
Mr. Graham asked the Board to move the regular order of business so Tracy ShieldsO'Reilly, could address the Board. The Board agreed.
MEET STAFF MEMBER TRACY SHIELDS-O'REILLY, MANAGER, PUBLIC
INFORMATION AND PROGRAMS
Ms. Shields-O'Reilly said she previously worked for the City of Chicago since 1989.
She was one of a group of five in the Mayor's Office of Special Events and coordinated many
festivals. The Board welcomed Ms. Shields-O'Reilly to the Library and wished her well.
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Ms. Shields-O'Reilly left the meeting at 7:40p.m.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
BILLS
Mrs. Rich made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE FINANCIAL STATEMENT FOR THE MONTH
OF NOVEMBER, 2001, THE LIBRARY NOTE FUND, THE
YEAR-TO-DATE BUDGETARY STATUS REPORT AND
THE LISTS OF BILLS BE APPROVED FOR PAYMENT,
SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S) (1)
CORRESPONDENCE
GIFT
PERSONNEL
Dr. Wozniak made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY
BOARD OF TRUSTEES PLACE ON FILE THE
FOLLOWING CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S) (1)
4. CORRESPONDENCE: LETTER TO CAROLYN
ANTHONY FROM JESSIE WHITE, SECRETARY OF
STATE AND STATE LIBRARIAN, DATED
NOVEMBER 19,2001 RE PER CAPITA GRANT
5. PERSONNEL: HIRES: LARISSA VASSILIEVA,
PART-TIME TEMPORARY INVENTORY TAGGER,
CIRCULATION DEPARTMENT, EFFECTIVE
NOVEMBER 16, 2001; SHEILA TOOMEY, PARTTIME INVENTORY T AGGER, CIRCULATION
DEPARTMENT, EFFECTIVE NOVEMBER 19, 2001;
MICHAEL AHRENS, PART-TIME REFERENCE
LIBRARIAN, ADULT SERVICES DEPARTMENT,
EFFECTIVE NOVEMBER 28, 2001; WILLIAM
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BLACK, PART-TIME REFERENCE LIBRARIAN,
ADULT SERVICES DEPARTMENT, EFFECTIVE
NOVEMBER 30, 2001; DAVID MAASSEN, PARTTIME INVENTORY T AGGER, CIRCULATION
DEPARTMENT, EFFECTIVE DECEMBER 10, 2001;
MILJAN M. STANOJEVIC, PART-TIME INVENTORY
TAGGER, CIRCULATION DEPARTMENT,
EFFECTIVE DECEMBER 10, 2001; NERISSA LEVEY,
PART-TIME INVENTORY TAGGER, CIRCULATION
DEPARTMENT, EFFECTIVE DECEMBER 11, 2001;
MARILEE HAMILTON, PART-TIME READERS
SERVICES LIBRARIAN, ADULT SERVICES
DEPARTMENT, EFFECTIVE DECEMBER 13, 2001;
DEBBIE STEINBERG, PART-TIME INFORMATION
ASSISTANT, YOUTH SERVICES, EFFECTIVE
DECEMBER 17, 2001; RESIGNATION: MARY
CORBETT, PART-TIME INFORMATION
ASSISTANT/READERS SERVICES, ADULT
SERVICES DEPARTMENT, EFFECTIVE
DECEMBER 2, 2001.
The motion passed unanimously.
INVOICE NO. 11423 FROM FRED BERGLUND & SONS, INC. FOR $52,709.39 DATED
DECEMBER 6, 2001
Dr. Wozniak made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT OF INVOICE NO. 11423
FROM FRED BERGLUND & SONS, INC. FOR $52,709.39
DATED DECEMBER 6, 2001.
The roll was called. The motion passed unanimously.
LETTER TO CAROLYN ANTHONY FROM JACK R. LESNIAK, AlA, DIRECTOR,
CONSTRUCTION ADMINISTRATION, O'DONNELL WICKLUND PIGOZZI &
PETERSON RE ACP NO.3 DATED DECEMBER 5, 2001
The letter from Mr. Lesniak was noted.
APPLICATION AND CERTIFICATE FOR PAYMENT FROM CROUCH-WALKER
CORPORATION FOR $6,930.00 DATED NOVEMBER 19,2001
Mrs. Rich made a motion, seconded by Mrs. Greer:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT OF THE APPLICATION
AND CERTIFICATE FOR PAYMENT FROM CROUCHWALKER CORPORATION FOR $6,930.00 DATED
DECEMBER 5, 2001.
The roll was called. The motion passed unanimously.
APPLICATION AND CERTIFICATION FOR PAYMENT FROM JONES & BROWN
COMPANY, INC. FOR $184,362.30 DATED NOVEMBER 26, 2001
Mrs. Hunter made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT OF THE APPLICATION
AND CERTIFICATION FOR PAYMENT FROM JONES &
BROWN COMPANY, INC. FOR $184,362.30 DATED
NOVEMBER 26, 2001.
The roll was called. The motion passed unanimously.
APPLICATION AND CERTIFICATE FOR PAYMENT FROM CAMOSY
INCORPORATED FOR $126,427.00 DATED NOVEMBER 26,2001
Dr. Wozniak made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT OF THE APPLICATION
AND CERTIFICATE FOR PAYMENT FROM CAMOSY
INCORPORATED FOR $126,427.00 DATED NOVEMBER 26,
2001.
The roll was called. The motion passed unanimously.
APPLICATION AND CERTIFICATE FOR PAYMENT FROM MCDANIEL FIRE
SYSTEMS FOR $6,651.00 DATED NOVEMBER 15,2001
Mrs. Rich made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT OF THE APPLICATION
AND CERTIFICATE FOR PAYMENT FROM MCDANIEL
FIRE SYSTEMS FOR $6,651.00 DATED NOVEMBER 15,
2001.
�5
The roll was called. The motion passed unanimously.
APPLICATION AND CERTIFICATE FOR PAYMENT FROM F.J. KERRIGAN
PLUMBING CO. FOR $73,350.00 DATED NOVEMBER 26,2001
Mrs. Hunter made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT OF THE APPLICATION
AND CERTIFICATE FOR PAYMENT FROM
F.J. KERRIGAN PLUMBING CO. FOR $73,350.00 DATED
NOVEMBER 26, 2001.
The roll was called. The motion passed unanimously.
PAY REQUEST NO.3 FROM MONACO MECHANICAL INC. FOR $129,577.50 DATED
NOVEMBER 21,2001
Mrs. Hunter made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT OF PAY REQUEST NO.3
FROM MONACO MECHANICAL INC. FOR $129,577.50
DATED NOVEMBER 21,2001.
The roll was called. The motion passed unanimously.
DIRECTOR'S REPORT
Usage-Circulation in November was up almost 9% over the same period last year.
There were healthy gains of 6% and 8% respectively in adult and youth book circulation,
while the Mobile Library circulation increased by 10 percent. The gate count was up almost
14 percent to nearly 60,000. Eighty-seven people used licensed electronic resources
remotely in November, registering 14,951 requests to nineteen databases. Our Web site
registered 6,338 unique visitors who made 21,627 successful hits on the site. There were
67,397 hits on SkokieNet, the community database managed by the Library. It is great to
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know that traditional library services have not been diminished by the growing role of
online services.
Levy Hearing-Mrs. Anthony attended the Village Board meeting December 3 for
the hearing on the 2001 levy for the Library and the Village. Village Finance Officer Bob
Nowak introduced the levy requests. There were no comments or questions from attendees.
The final reading and adoption of the levy will occur at the Village Board meeting
December 17.
Bond Debt Payment-On December 1, the last payment was made toward bond
debt for the 1990 Library renovations and also the first payment of $269,250.43 on the
bond issue for current construction. We borrowed from the Reserve Fund to make the
payment, but will be able to reimburse ourselves from the 2001 levy.
Construction-The binder coat for the new parking lot was completed at the
eleventh hour before the shutdown of the asphalt plants for the winter. Staff are delighted to
be able to park there even if they have to walk along Oakton Street to the main entrance.
The former staff parking area is now a designated hard-hat zone as they erect steel for the
west addition and trench the south drive for burial of cable.
Removal of the cooling tower will necessitate about $3,200. in abatement. J.P.
General will take the opportunity of a new permit to remove some asbestos in the basement
that was inaccessible previously, but was within the original scope of work.
Press Coverage-We were sorry to hear that Kathy Routliffe, reporter for the
Skokie Review, has been assigned Evanston as her primary area of coverage now. She will
�7
have about ten hours per week to devote to Skokie which previously had been her principal
assignment.
Niles Township Property Tax Appeals Cooperative-The Cooperative seems to
have been quite successful in contesting commercial property tax appeals. Mrs. Anthony
has appended a summary of resolved cases for trustee information. Fifty-five cases have
been resolved for a settlement ratio of 47%. Six cases have been withdrawn and fifty-five
appeals are pending. There has been a movement by the Illinois Property Tax Appeal Board
(PTAB) to argue for a median or a 2-112: 1 level of assessment, either of which would
significantly reduce the assessed valuation. John Stroger, President of the Board of
Commissioners of Cook County is challenging the median and ratio-based approach to
valuation, arguing that Cook County has a Real Property Assessment Classification
Ordinance which states the assessment level as an explicit percentage. The law firm of
Franczek Sullivan P .C. is representing the Niles Township Property Tax Appeals
Cooperative and introducing an amicus curiae on behalf of the Cooperative.
Brief discussion followed. Mrs. Anthony said on the whole this is very worthwhile.
Mrs. Greer left the meeting at 7:48p.m.
Staff Day-The Library will be closed Friday, December 14 for Staff Day, to be
held at the Holiday Inn. Barbara Rinella, Book Dramatist, will transform herself into
characters from a number of books to present "living literature." Breakout sessions will
focus on the art of reading people, patron confidentiality and a construction update. Our
attorney Heidi Katz will present the session on patron confidentiality and Rich Spicer,
Debra Auer and the Relocation Advisers will speak at the construction update. As usual, we
will have a holiday luncheon and longevity awards. Credit for a great program goes to Staff
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Day Committee Co-Chairs Susan Dickens and Tobi Oberman and committee members
Louise Barnett, Gin Gaiser, Holly Kahn, Gail Kay, Laura McGrath, Ricki Nordmeyer,
Tracy Shields-O'Reilly, Rich Simon and Judy Zartman.
Bomb Threat- On Sunday, December 9 at approximately 12:13 p.m. a bomb threat
was called in to the Library. The female caller said she overheard that someone was going
to bomb the Library. Unfortunately, the call could not be traced as it was a blocked number.
It may have either come in through the Internet or the number was deliberately hidden.
Police and Fire Department personnel checked the Library and indicated that it was clear
and safe for people to return after an hour.
BUILDING PROJECT
Interiors
Debra Auer and Robert Hunter were welcomed to the meeting to discuss interiors.
Mrs. Greer returned to the meeting at 7:51 p.m.
Ms. Auer presented the border tiles to be used in the washrooms-these would be
accent colors and something entirely different than what was first proposed. She also
presented samples of the countertops, toilet partitions and flooring.
Ms. Auer presented a board which showed samples of Youth Services chairs, the
materials to be used on the chairs and stools, benches and the different furniture and
fabrics for each section of Youth Services. Mrs. Greer asked how many tables in Youth
Services are wheelchair accessible.
Ms. Auer said that in Adult Services we will be using some of the MR chairs and
reupholstering them in black and also introducing the Ceska chair with arms. Ceska
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chairs will be upholstered in different colors in different areas. There will also be lounge
seating in Adult Services and a couple of love seats in Youth Services.
Ms. Auer reported some classic Knoll pieces won't be used and we might want to
consider putting them on the auction block. Mrs. Hunter said she knew of a place on
Ridge between Lake and Wilmette Avenues that may have a way of marketing them for
sale. Mrs. Hunter was asked to investigate further.
The next sample board presented was primarily the third floor and office areas.
Mrs. Anthony and Ms. Auer viewed a furniture system called Inscape at the Merchandise
Mart. It was of very good quality and reasonably priced. While generally neutral, the
system offers local color in task-board accents. Ms. Auer also presented Staff Room and
Board Room interior suggestions.
Over the past month, Mr. Hunter has met with staff to obtain their input for the
design of service desks for Circulation, Reference, Readers Advisory, Youth Services and
Audio-Visual Service.
Mrs. Hunter commented that she liked the gold color scheme better than the
mustard that was previously presented. She would like to see some of the furnishings.
Mr. Hunter said that decisions need to be made soon about furnishings. Samples
of chairs will be arriving at the Library for staff and Board to try.
Mrs. Anthony said by the January Board meeting she should have a
comprehensive budget for project expenses outside the scope of construction already
approved. Areas to be covered include furnishings, custom millwork, audio-visual
equipment, additional lighting, graphics/signage, security, cabling, and moving.
�10
Computer expenses will be covered within the Technology Line of the operating budgets
for FY 2002 and 2003, supplemented by grant funds.
Ms. Auer and Mr. Hunter left the meeting at 8:33 p.m.
Proposal for Widening of Oakton Street
Mrs. Anthony explained that one of the conditions of the Village Board in
approving plans for the Library's parking lot expansion was the widening of Oakton
Street to accommodate a left tum lane. This is deemed necessary because of an
anticipated heavy volume of traffic into the drive west of the Library when the main
entrance to the Library and the majority of public parking are on that side of the building.
Mrs. Anthony presented the Board with a proposal from Mike Lukich, a Civil
Engineer with Gewalt Hamilton Associates for professional design services and estimated
construction costs for this project. Mr. Lukich worked with the Village on the design of
the parking lot expansion for the Library so he is familiar with the site requirements.
The work will not need to be completed until closer to the end of the construction
project so it is not necessary to approve the proposal at this time. Mrs. Anthony requested
the information now for budget and planning purposes. Early estimates at the time of the
Village hearings were approximately $250,000. for the widening of Oakton and creation
of a left tum lane. Mr. Lukich's proposal indicated that construction expense for the road
project would be $250,000.-$275,000. There would be $30,000. in professional fees for
planning and design work and another 6%-7% of construction expense for professional
oversight. Since the project will take about twelve months to complete, Board action on
the proposal will be needed within the next 2-3 months.
Additional Contract Work
�II
In preparing to remove the cooling tower from the roof, workers encountered
asbestos, confirmed by RCM Laboratories. J.P. General Construction, Inc. which has
done the rest of the abatement has given a quote of$4,300.00 for abatement of the
cooling tower asbestos, including the $1,100. permit fee. They need a new permit to do
this work because the old permit has expired.
While J.P. General is here, they will also abate an additional area of the basement
which was inaccessible when they were here previously. This work is within the scope of
their original contract.
A motion was made by Mrs. Greer, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE BID FROM J.P. GENERAL
CONSTRUCTION INC. TO PERFORM ASBESTOS
ABATEMENT WORK IN THE AMOUNT OF $4,300. AS
PRESENTED IN THEIR PROPOSAL DATED
DECEMBER4, 2001.
The roll was called. The motion was approved unanimously.
DEFIBRILLATORS
Mr. Witry arrived at 8:44p.m.
Mr. Graham said the Board has received information regarding defibrillators and
will take no action.
CIRCULATION POLICY FOR CD-ROMS
Mrs. Anthony reported that CD-ROMs have had some circulation protections in
consideration of the status of the format as a new and developing collection. Staff
recommend that we revise the circulation policies for CD-ROMs since the collection has
grown and we now want to encourage circulation.
�12
The proposed policy would be to let CD-ROMs circulate to all Library patrons
(including RBP) for three weeks; make them reservable, renewable, carry of limit of five
and have a $1.00 overdue charge per day.
Mrs. Rich made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE PROPOSED POLICY FOR
CD-ROMs. CD-ROMs WOULD CIRCULATE TO ALL
PATRONS (INCLUDING RBP) FOR THREE WEEKS;
THEY WOULD BE RESERVABLE, RENEWABLE,
CARRY OF A LIMIT OF FIVE AND HAVE A $1.00
OVERDUE CHARGE PER DAY.
The motion passed unanimously.
LIBRARY CABLE NETWORK CHANNEL 24
The December Library Cable Network Channel 24 brochure was noted.
NORTH SUBURBAN LIBRARY SYSTEM
The report from Pat Groh was noted.
COMMENTS FROM TRUSTEES
Mr. Witry showed photos of the SPL roof tour he recently took.
Mr. Graham, Dr. Wozniak and Mr. Witry will attend the Public Library
Association Conference in Phoenix in March.
ADJOURNMENT
The meeting adjourned at 9:09 p.m.
~0:{
'W~
Eva Weiner, Secretary
�
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Minutes, Wednesday, December 12, 2001
Contributor
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Weiner, Eva D. (Secretary)
Date
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12/12/2001
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LBM20011212.pdf
Extent
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12 p.
Subject
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Public Libraries -- Illinois -- Skokie
Creator
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Skokie Public Library. Board of Trustees
Publisher
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Skokie Public Library, Skokie, IL
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PDF
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eng
Temporal Coverage
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2000s (2000-2009)
2000s
Building project
library board meetings