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September 8, 2004
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, September 8, 2004.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:30p.m.
Members present: John Graham, President; Zelda Rich, Secretary; Diana Hunter; Eva
Weiner; Susan Greer; and Carolyn A. Anthony, Director.
Members absent: Richard Witry, Vice President and Dr. John M. Wozniak.
Guest present: Barbara A. Kozlowski, Associate Director for Public Services.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF AUGUST 11,
2004
Mrs. Hunter made a motion, seconded by Mrs. Rich, to approve the minutes of the
regular meeting of August 11, 2004, subject to additions and/or corrections. There being
no additions or corrections, the minutes were approved and placed on file. Mrs. Greer
abstained from voting.
CONSENT AGENDA (Financial Statements; Circulation Report; Library Use Statistics;
Report(s) from Department Head(s); Personnel)
Mrs. Rich made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. PERSONNEL: TERMINATION: ABID BAIG, PART-TIME
TECHNOLOGY ASSISTANT, ADULT SERVICES
DEPARTMENT, EFFECTIVE AUGUST 20, 2004.
The motion passed unanimously.
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BILLS
Mrs. Rich made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS FOR PAYMENT, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
LIST OF BILLS FOR PAYMENT APPROVAL
Mrs. Hunter made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE LIST OF BILLS FOR PAYMENT APPROVAL,
SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
APPROVAL OF PAYMENT TO CAMOSY FOR PHASE II PARKING LOT AND
RETAINING WALL
Mrs. Anthony presented an invoice from Camosy in the amount of $57,986.00 for the
balance of the contract for the Phase II Parking Lot, repair of the Retaining Wall and
fence installation. Mike Lukich of Gewalt Hamilton has affirmed that the Village has
signed off on the work and that everything has been completed to the engineer's
satisfaction.
Although this request is accompanied by partial waivers of lien, Todd Peyron of Camosy
has the fmal waivers that he will exchange in person for the check.
The Library will still owe Camosy for the amount of the changes if approved by the
Board.
Mrs. Rich made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE APPLICATION AND CERTIFICATE FOR PAYMENT
FROM CAMOSY, INCORPORATED FOR $57,986.00 DATED
AUGUST 31,2004 PAYABLE WHEN THE LIBRARY HAS FUNDS
AVAILABLE.
DIRECTOR'S REPORT
USAGE---Circulation was up just over 4% for August, with healthy gains in the
circulation ofbooks, audio and video formats to adults as well as in circulation on the
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Mobile Library. The gate count was about the same as last year, though circulation to
reciprocal borrowers is up. Use of self-check is up nearly 50%, but it still accounts for
less than 12% of check-outs. Sixteen volunteers worked 136.5 hours this month.
GRANTS---The Library has been selected for aNextbook Jewish literature grant in the
amount of $1500. We will present a series offive book discussions on a theme, with the
discussion led by a local scholar. Cheryl Sachnoffwill be the Project Director. We are
also one of five libraries in the Chicago area selected to participate in a grant funded by
the National Library of Medicine to further patient safety. Organized by the Gaiter Health
Sciences Library and Consumers Advancing Patient Safety, each library is paired with a
hospital and we will work with Rush North Shore Hospital. The goals of the grant are to
improve communication among key players regarding patient safety awareness and
healthcare information and to improve consumer awareness about patient safety and
healthcare resources. Patient safety programs for community awareness will be presented
in the Library; a tool kit will be compiled to be used by libraries in building a patient
safety partnership and awareness pro gram; and a Web site on patient safety will be
developed and maintained. Kate Zlotnikova, selector of medical books, will work on the
project for SPL. Finally, Oakton Community College has received a grant for
programming on Isaac Bashevis Singer and has asked that one of the film programs be
presented at the Skokie Public Library this winter. Participation in the latter two grant
projects is in keeping with one of our Goals for the current period which is to "interact
with individuals, groups and institutions in Skokie to partner with them in service
development."
CARPET WARRANTY---We have experienced some problems with bubbling of the
carpet in locations on the first and second floors. There is also some discoloration of
carpet along the seam on the south side of the west building. After the installer came out
a couple times to eliminate carpet bubbles, it was decided to contact the manufacturer. A
representative oflnvison Carpet flew into town and, together with the installer, the
architect, a representative from the Maintenance Department and Mrs. Anthony, toured
the Library, looking at bubble locations. The manufacturer's representative explained that
many factors could contribute to such a problem and they pledged to investigate
thoroughly and stand by their warranty. They are involving DuPont, as the maker of the
backing, in their investigation.
FAIR LABOR STANDARDS ACT REVIEW---Amendments to the Fair Labor
Standards Act went into effect August 23,2004. We have been reviewing with our
attorneys implications of the changes that might affect working and overtime policies at
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the Library. Mrs. Anthony will bring recommendations to the Board when this review is
completed.
MEDICAL INSURANCE CLAIM---The planned meeting between the fiscal agent and
health care provider which had been scheduled for late August had to be postponed so
Mrs. Anthony had no news regarding the resolution of the claim.
MARKETING COMMITTEE---Mrs. Anthony has named a new Marketing Committee
that will work on development of a Marketing Plan for the Library, assisted by Marketing
Consultant Alexis Sarkisian. The Committee will assess whom the Library is serving and
whom we are reaching with various communication tools. We will look for ways to
extend our reach in the community and to maximize both the effectiveness and costeffectiveness of our communications. The Committee will have its first meeting
September 14. Diana Hunter will represent the Board on this Committee.
ARCHKIDECTURE RECEPTION---The Board is reminded of the reception
September 9 at 4:30 for the opening of the ArchKIDecture exhibit in the Youth Services
Department. The exhibit will be up throughout September and October. OWPP and Fred
Berglund & Sons contributed to the funding of the exhibit.
Mrs. Rich and Mrs. Greer said they would be attending the reception.
LIBRARY CARD CAMPAIGN---The Youth Services Department is promoting library
card registrations for young children this fall with a "Bank on Books" theme. Children up
through 5th grade who sign up for a library card will receive a plastic savings bank in the
shape of a crayon. The bank has the Library's name and logo and also that of North Shore
Community Bank which has underwritten the cost of the banks.
COLLECTION REPORTS---Last month, one of the Board members inquired how much
money the Library has taken in due to the efforts of our collection agency. To date, of
items that have gone to collection, we have received $123,048.52 and had $30,465.18 in
materials returned. While we cannot know what we might have recovered without the
efforts of the collection agency, our lack of success with long overdues is what led us to
begin use of the outside firm. Unique specializes in library collections and Mrs. Anthony
has not had a single complaint from a person who received one of their notices.
Mrs. Hunter said that some of the east windows have moisture in between the two panes
of glass. Mrs. Anthony will check into this.
CAMOSY CHANGE ORDER REQUEST
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August 11, Mrs. Anthony received a request for a change order for a net $25,266. from
Camosy for additions to the parking lot contract. The contract with Camosy, approved by
the Board in June, 2003, was for $151,901. and included repair of the retaining wall,
fencing, curbing and development of phase II of the parking lot. This work was not
overseen by Berglund, but was coordinated by the engineering firm of Gewalt Hamilton.
In summary, the change orders are for:
Parking lot lighting
$17,218.00
Wheel stops
$2,926.00
Adjustment to accommodate light
$1,319.00
Asphalt cut and repair on condo side
$1,809.00
Additional curb and gutter on Park Ave
$1,072.00
Half cost for delay in finishing parking lot
$2,842.00
Credit for 60LF of curb and fence adjustment
-$1.920.00
$25,266.00
As work was proceeding last fall, Mrs. Anthony became aware of some of the changes
that developed in the field. Repair of the wall necessitated more digging and disruption of
the asphalt on the condo side than had been anticipated. Getting equipment to the wall
required movement of wheel stops on the condo side as well. Some were in such bad
repair that we replaced them, rather than run the risk of damage to the new fence we were
installing. We agreed to the delay in finishing the parking lot, convinced that allowing the
lot to settle over the winter before a final rolling, coating and re-striping, would
ultimately give us a more level surface.
Unfortunately, neither Gewalt Hamilton nor Camosy communicated that the lighting had
not been accounted for in the original bid. Mrs. Anthony expressed to Todd Peyron of
Camosy her dismay that he had received a quote from Meade Electric for the lighting in
September, 2003, but did not present it to the Library until August, 2004. Mike Lukich of
Gewalt Hamilton differed with Camosy on unit pricing for some of the work. Todd
Peyron agreed to reduce the requested change order by $3,466. to $21,800.00.
Camosy did a good job as the General Trades Contractor on our building project and they
were fair in their negotiation of issues that arose. Todd Peyron apologized for allowing
these change requests to accumulate. Mrs. Anthony recalls last fall that there was a lot of
back-and-forth with Camosy, Gewalt Hamilton, the electrical engineer from OWPP and
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the Village, trying to finalize plans and get the work done before the asphalt plants closed
for the season.
Mrs. Anthony recommends that the change order request for $21,800. be approved.
Discussion followed.
Mrs. Rich made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVETHECHANGEORDERTOTHEPARKINGLOT
CONTRACT FROM CAMOSY IN THE AMOUNT OF $21,800.
The roll call vote for approval was unanimous.
LOAN FROM THE VILLAGE
Mrs. Anthony distributed a memo from Village Finance Director Bob Nowak to Village
Manager AI Rigoni re the short-term loan request from the Library. The text of the
proposed Ordinance authorizing the loan was also distributed. This Ordinance came
before the Village Board at the meeting Tuesday, September 7 and will again on Monday,
September 20.
Key factors to note about the proposed loan are:
•
The authorized amount is $1,500,000.
•
Draw requests are to be made in writing on an as needed basis.
•
The interest rate is based on the average 90-Day-Treasury-bill yield (currently
1.58%).
•
Full repayment, including interest, is due by February 28, 2005, but can be anytime
sooner.
Library counsel Heidi Katz has reviewed the proposed Ordinance and has no changes to
suggest. Mrs. Anthony requested the Board's approval of the terms of the Ordinance.
Mr. Graham and Mrs. Anthony attended the Village Board meeting on Tuesday,
September 7 and were not asked any questions.
After discussion, Mrs. Hunter made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE ORDINANCE AUTHORIZING A SHORT-TERM TAX
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ANTICIPATION LOAN BETWEEN THE VILLAGE OF SKOKIE AND
THE SKOKIE PUBLIC LIBRARY.
The roll call vote for approval was unanimous.
ADOPTION OF TAX LEVY 2004
The Board needs to adopt a tax levy for transmission to the Village of Skokie. The 2004
levy will be introduced as part of the Village's Levy Ordinance in early December and
acted on by the Village Board before the end of December. This levy will fund the
Library's 2005-2006 Fiscal Year.
The 2003 levy was $8,486,500., an increase of 5.5% over the 2002 levy of $8,044,000.
The Library's debt payment for construction bonds in FY 2006 will be $1,444,552.
Collections in the past two years have been short as follows:
FY 2003
$137,192.
(1.8% of collection)
FY2004
$187,614.
(2.3% of collection)
Our working cash position has been tight in recent years because of these shortages and
because in FY 2002 we needed to begin payment on the construction debt although we
did not begin receiving the 2001 levy with provision for debt payment until FY 2003.
Payment on the debt in advance of revenues was $269,250. in December 2001 and
$403,876. June 1, 2002.
Further contributing to depressed revenues in recent years have been reduced Corporate
Replacement Tax collections due to the weak economy and diminished interest earnings.
In FY 2004, Corporate Replacement Tax collections were up 24% over FY 2003,
hopefully signaling a return to a healthier business climate.
The balance in the Reserve Fund for Sites and Buildings as of May 1, 2004 was
$544,950.48. The Project Fund (bond revenue) was completely spent during the Fiscal
Year. The balance in the General Operating Fund at the start ofthe Fiscal Year was
$2,089,768.14, about $400,000. less than was in the GOF at the start ofthe year. This
amount is sufficient for a little more than three months operation, short of the four month
cushion desired by the Board. Given experience with the delays in the mailing of the
property tax bills, we may need to consider an operating cash fund sufficient for at least
five months.
The property tax levy continues to provide 90-91% of revenues. A history of Library
revenues from FY 2000 through 2004 was distributed.
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Mrs. Anthony prepared a general statement of revenues and expenditures for FY 20052006, based on a 2004 levy of $8,995,690., an increase of 6% over the 2003 levy of
$8,486,500. Given that property tax collections in the past two years have been short an
average of2%, this increase should enable us to collect 4% more in taxes than in FY
2005. A 7% increase, netting 5% more would result in a levy of$9,080,555. The
additional $85,000. would help improve the Library's cash position.
In regard to expenditures, please note that the FICA/IMRF line is projected to increase by
28% in FY '06. This follows an increase of33% in FY '05 and is due to increasing
contributions for IMRF. The rate of employer contributions for 2005 will increase from
5.18% to 7.81 %. In FY '04, expenditure for FICA/IMRF was $469,311. In FY '06, we
are projecting an expenditure of $736,000. for FICA/IMRF, an increase of 57% in just
two years.
After discussion, Mrs. Greer made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT AN OPERATING TAX LEVY IN THE AMOUNT OF
$9,080,555. FOR THE YEAR 2004, REPRESENTING A 7% INCREASE
OVER THE 2003 LEVY.
The roll call vote for approval was unanimous.
ETHICS/GIFT BAN ORDINANCE
The Library is required by the State to adopt a new ethics and gift ban policy in the form
of an "Ethics Ordinance." Mrs. Anthony distributed a letter from Library Attorney Heidi
Katz and language as developed by Attorney General Lisa Madigan. Ms. Katz is of the
opinion that the Library does not need an Ethics Commission or Ethics Advisor so she
suggests deleting Articles 15 and 20.
The various limitations on political activity all apply only to activity conducted on
compensated time.
This Ordinance would replace the Skokie Public Library Gift Ban and Ethics Policy
adopted by the Board in July, 1999.
After brief discussion, Mrs. Hunter made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT THE ETHICS I GIFT BAN POLICY AS PRESENTED BY
LIBRARY LEGAL COUNSEL WITH THE EXCEPTION THAT THE
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WORD 'ORDINANCE' BE REPLACED BY THE WORD 'POLICY'
THROUGHOUT THE DOCUMENT. THIS POLICY REPLACES THE
SKOKIE PUBLIC LIBRARY GIFT BAN AND ETHICS POLICY
ADOPTED IN JULY 1999. (New policy attached)
The motion passed unanimously.
MANAGEMENT PROFILE I SKOKIE PUBLIC LIBRARY I FY 2002-2003
The Management Profile for Skokie Public Library FY 2002-2003 prepared by the
Library Research Center at the University oflllinois was noted. The trustees questioned
why the salary of a beginning librarian was not included or any other professional staff
other than the Head Librarian.
COMMENTS FROM TRUSTEES
Mrs. Hunter finds the new telephone notification system for reserves very disconcerting.
The system does not tell you what item is to be picked up or when it was reserved. Mrs.
Anthony said as of now it is not possible to change this but she will check if Innovative
can modify the system.
Mr. Graham wanted to make it clear that at last month's meeting he was the one who
suggested the Director contact local banks regarding a bank loan.
ADJOURNMENT
At 8:07p.m. a motion was made by Mrs. Rich, seconded by Mrs. Hunter to adjourn the
regular meeting. The motion passed unanimously.
~ Zelda R. Rich, Secretary
�SKOKIE PUBLIC LIBRARY
ETHICS POLICY
PREAMBLE
WHEREAS, the Illinois General Assembly has enacted the State Officials
and Employees Ethics Act (Public Act 93-615, effective November 19, 2003, as
amended by Public Act 93-617, effective December 9, 2003), which is a
comprehensive revision of State statutes regulating ethical conduct, political
activities and the solicitation and acceptance of gifts by State officials and
employees; and
WHEREAS, the Act requires all units of local government and school districts,
within six months after the effective date of Public Act 93-615, to adopt ordinances or
resolutions regulating the political activities of, and the solicitation and acceptance of
gifts by, the officers and employees of such units "in a manner no less restrictive" than
the provisions of the Act; and
WHEREAS, it is the clear intention of the Act to require units of local government
and school districts to implement regulations that are at least as restrictive as those
contained in the Act, and to impose penalties for violations of those regulations that are
equivalent to those imposed by the Act, notwithstanding that such penalties may exceed
the general authority granted to units of local government to penalize policy violations;
and
WHEREAS, it is the clear intention of the Act to provide units of local government
with all authority necessary to implement its requirements on the local level regardless
of any general limitations on the power to define and punish policy violations that might
otherwise be applicable;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE SKOKIE PUBLIC LIBRARY, AS FOLLOWS:
SECTION 1: The Policies of the Board of Trustees of Skokie Public Library are
hereby amended to add the following provisions:
ARTICLE 1
DEFINITIONS
Section 1-1. For purposes of this policy, the following terms shall be given these
definitions:
"Campaign for elective office" means any activity in furtherance of an effort to
influence the selection, nomination, election, or appointment of any individual to any
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federal, State, or local public office or office in a political organization, or the selection,
nomination, or election of Presidential or Vice-Presidential electors, but does not include
activities (i) relating to the support or opposition of any executive, legislative, or
administrative action, (ii) relating to collective bargaining, or (iii) that are otherwise in
furtherance of the person's official duties.
"Candidate" means a person who has filed nominating papers or petitions for
nomination or election to an elected office, or who has been appointed to fill a vacancy
in nomination, and who remains eligible for placement on the ballot at a regular election,
as defined in section 1-3 of the Election Code (1 0 ILCS 5/1-3). "Collective bargaining"
has the same meaning as that term is defined in Section 3 of the Illinois Public Labor
Relations Act (5 ILCS 315/3).
"Collective Bargaining" has the same meaning as that term is defined in Section
3 of the Illinois Public Labor Relations Act (5 ILCS 315/3).
"Compensated time" means, with respect to an employee, any time worked by or
credited to the employee that counts toward any minimum work time requirement
imposed as a condition of his or her employment, but for purposes of this Policy, does
not include any designated holidays, vacation periods, personal time, compensatory
time off or any period when the employee is on a leave of absence. With respect to
officers or employees whose hours are not fixed, "compensated time" includes any
period of time when the officer is on premises under the control of the employer and any
other time when the officer or employee is executing his or her official duties, regardless
of location.
"Compensatory time off" means authorized time off earned by or awarded to an
employee to compensate in whole or in part for time worked in excess of the minimum
work time required of that employee as a condition of his or her employment.
"Contribution" has the same meaning as that term is defined in section 9-1.4 of
the Election Code (10 ILCS 5/9-1.4).
"Employee" means a person employed by the Skokie Public Library, whether on
a full-time or part-time basis or pursuant to a contract, whose duties are subject to the
direction and control of an employer with regard to the material details of how the work
is to be performed, but does not include an independent contractor.
"Employer" means the Skokie Public Library.
"Gift" means any gratuity, discount, entertainment, hospitality, loan, forbearance,
or other tangible or intangible item having monetary value including, but not limited to,
cash, food and drink, and honoraria for speaking engagements related to or attributable
to government employment or the official position of an officer or employee.
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"Leave of absence" means any period during which an employee does not
receive (i) compensation for employment, (ii) service credit towards pension benefits,
and (iii) health insurance benefits paid for by the employer.
"Officer" means a person who holds, by election or appointment, an office
created by statute or ordinance, regardless of whether the officer is compensated for
service in his or her official capacity.
"Political activity" means any activity in support of or in connection with any
campaign for elective office or any political organization, but does not include activities
(i) relating to the support or opposition of any executive, legislative, or administrative
action, (ii) relating to collective bargaining, or (iii) that are otherwise in furtherance of the
person's official duties.
"Political organization" means a party, committee, association, fund, or other
organization (whether or not incorporated) that is required to file a statement of
organization with the State Board of Elections or a county clerk under Section 9-3 of the
Election Code (1 0 ILCS 5/9-3), but only with regard to those activities that require filing
with the State Board of Elections or a county clerk.
"Prohibited political activity" means:
(1) Preparing for, organizing, or participating in any political meeting,
political rally, political demonstration, or other political event.
(2) Soliciting contributions, including but not limited to the purchase of,
selling, distributing, or receiving payment for tickets for any political fundraiser,
political meeting, or other political event
(3) Soliciting, planning the solicitation of, or preparing any document or
report regarding anything of value intended as a campaign contribution.
(4) Planning, conducting, or participating in a public opinion poll in
connection with a campaign for elective office or on behalf of a political
organization for political purposes or for or against any referendum question.
(5) Surveying or gathering information from potential or actual voters in an
election to determine probable vote outcome in connection with a campaign for
elective office or on behalf of a political organization for political purposes or for
or against any referendum question.
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(6) Assisting at the polls on election day on behalf of any political
organization or candidate for elective office or for or against any referendum
question.
(7) Soliciting votes on behalf of a candidate for elective office or a political
organization or for or against any referendum question or helping in an effort to
get voters to the polls.
(8) Initiating for circulation, preparing, circulating, reviewing, or filing any
petition on behalf of a candidate for elective office or for or against any
referendum question.
(9) Making contributions on behalf of any candidate for elective office in
that capacity or in connection with a campaign for elective office.
(1 0) Preparing or reviewing responses to candidate questionnaires.
(11) Distributing, preparing for distribution, or mailing campaign literature,
campaign signs, or other campaign material on behalf of any candidate for
elective office or for or against any referendum question.
(12) Campaigning for any elective office or for or against any referendum
question.
(13) Managing or working on a campaign for elective office or for or
against any referendum question.
(14) Serving as a delegate, alternate, or proxy to a political party
convention.
(15) Participating in any recount or challenge to the outcome of any
election.
"Prohibited source" means any person or entity who:
(1) is seeking official action (i) by an officer or (ii) by an employee, or by
the officer or another employee directing that employee;
(2) does business or seeks to do business (i) with the officer or (ii) with an
employee, or with the officer or another employee directing that employee;
(3) conducts activities regulated (i) by the officer or (ii) by an employee, or
by the officer or another employee directing that employee; or
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(4) has interests that may be substantially affected by the performance or
non-performance of the official duties of the officer or employee.
ARTICLE 5
PROHIBITED POLITICAL ACTIVITIES
Section 5-1. Prohibited political activities. (a) No officer or employee shall
intentionally perform any prohibited political activity during any compensated time, as
defined herein. No officer or employee shall intentionally use any property or resources
of the Skokie Public Library in connection with any prohibited political activity.
(b) At no time shall any officer or employee intentionally require any other officer
or employee to perform any prohibited political activity (i) as part of that officer or
employee's duties, (ii) as a condition of employment, or (iii) during any compensated
time off (such as holidays, vacation or personal time off).
(c) No officer or employee shall be required at any time to participate in any
prohibited political activity in consideration for that officer or employee being awarded
additional compensation or any benefit, whether in the form of a salary adjustment,
bonus, compensatory time off, continued employment or otherwise, nor shall any officer
or employee be awarded additional compensation or any benefit in consideration for his
or her participation in any prohibited political activity.
(d) Nothing in this Section prohibits activities that are permissible for an officer or
employee to engage in as part of his or her official duties, or activities that are
undertaken by an officer or employee on a voluntary basis which are not prohibited by
this Policy.
(e) No person either (i) in a position that is subject to recognized merit principles
of public employment or (ii) in a position the salary for which is paid in whole or in part
by federal funds and that is subject to the Federal Standards for a Merit System of
Personnel Administration applicable to grant-in-aid programs, shall be denied or
deprived of employment or tenure solely because he or she is a member or an officer of
a political committee, of a political party, or of a political organization or club.
ARTICLE 10
GIFT BAN
Section 10-1. Gift ban. Except as permitted by this Article, no officer or
employee, and no spouse of or immediate family member living with any officer or
employee (collectively referred to herein as "recipients"), shall intentionally solicit or
accept any gift from any prohibited source, as defined herein, or which is otherwise
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prohibited by law or ordinance. No prohibited source shall intentionally offer or make a
gift that violates this Section.
Section 10-2. Exceptions. Section 10-1 is not applicable to the following:
(1) Opportunities, benefits, and services that are available on the same
conditions as for the general public.
(2) Anything for which the officer or employee, or his or her spouse or immediate
family member, pays the fair market value.
(3) Any (i) contribution that is lawfully made under the Election Code or (ii)
activities associated with a fundraising event in support of a political organization or
candidate.
(4) Educational materials and missions.
(5) Travel expenses for a meeting to discuss business.
(6) A gift from a relative, meaning those people related to the individual as father,
mother, son, daughter, brother, sister, uncle, aunt, great aunt, great uncle, first cousin,
nephew, niece, husband, wife, grandfather, grandmother, grandson, granddaughter,
father-in-law, mother-in- law, son-in-law, daughter-in-law, brother-in-law, sister-in-law,
stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half
sister, and including the father, mother, grandfather, or grandmother of the individual's
spouse and the individual's fiance or fiancee.
(7) Anything provided by an individual on the basis of a personal friendship
unless the recipient has reason to believe that, under the circumstances, the gift was
provided because of the official position or employment of the recipient or his or her
spouse or immediate family member and not because of the personal friendship. In
determining whether a gift is provided on the basis of personal friendship, the recipient
shall consider the circumstances under which the gift was offered, such as: (i) the
history of the relationship between the individual giving the gift and the recipient of the
gift, including any previous exchange of gifts between those individuals; (ii) whether to
the actual knowledge of the recipient the individual who gave the gift personally paid for
the gift or sought a tax deduction or business reimbursement for the gift; and (iii)
whether to the actual knowledge of the recipient the individual who gave the gift also at
the same time gave the same or similar gifts to other officers or employees, or their
spouses or immediate family members.
(8) Food or refreshments not exceeding $75 per person in value on a single
calendar day; provided that the food or refreshments are (i) consumed on the premises
from which they were purchased or prepared or (ii) catered. For the purposes of this
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Section, "catered" means food or refreshments that are purchased ready to consume
which are delivered by any means.
(9) Food, refreshments, lodging, transportation, and other benefits resulting from
outside business or employment activities (or outside activities that are not connected to
the official duties of an officer or employee), if the benefits have not been offered or
enhanced because of the official position or employment of the officer or employee, and
are customarily provided to others in similar circumstances.
(1 0) Intra-governmental and inter-governmental gifts. For the purpose of this Act,
"intra-governmental gift" means any gift given to an officer or employee from another
officer or employee, and "inter-governmental gift" means any gift given to an officer or
employee by an officer or employee of another governmental entity. (11) Bequests,
inheritances, and other transfers at death.
(12) Any item or items from any one prohibited source during any calendar year
having a cumulative total value of less than $100.
Each of the exceptions listed in this .Section is mutually exclusive and
independent of every other.
Section 10-3. Disposition of gifts. An officer or employee, his or her spouse or an
immediate family member living with the officer or employee, does not violate this Policy
if the recipient promptly takes reasonable action to return a gift from a prohibited source
to its source or gives the gift or an amount equal to its value to an appropriate charity
that is exempt from income taxation under Section 501 (c)(3) of the Internal Revenue
Code of 1986, as now or hereafter amended, renumbered, or succeeded.
ARTICLE 15
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ARTICLE 20
[This Article intentionally left blank.]
ARTICLE 25
PENALTIES
Section 25-1. Penalties. (a) A person who intentionally violates any provision of
Article 5 of this Policy may be punished by a term of incarceration in a penal institution
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other than a penitentiary for a period of not more than 364 days, and may be fined in
an amount not to exceed $2,500.
(b) A person who intentionally violates any provision of Article 10 of this Policy is
subject to a fine in an amount of not less than $1,001 and not more than $5,000.
(c) Any person who intentionally makes a false report alleging a violation of any
provision of this Policy to the local enforcement authorities, the State's Attorney or any
other law enforcement official may be punished by a term of incarceration in a penal
institution other than a penitentiary for a period of not more than 364 days, and may be
fined in an amount not to exceed $2,500.
(d) A violation of Article 5 of this Policy shall be prosecuted as a criminal offense
by an attorney for the Skokie Public Library by filing in the circuit court an information, or
sworn complaint, charging such offense. The prosecution shall be under and conform to
the rules of criminal procedure. Conviction shall require the establishment of the guilt of
the defendant beyond a reasonable doubt. A violation of Article 10 of this Policy may be
prosecuted as a quasi-criminal offense by an attorney for the Skokie Public Library or, if
an Ethics Commission has been created, by the Commission through the designated
administrative procedure.
(e) In addition to any other penalty that may be applicable, whether criminal or
civil, an officer or employee who intentionally violates any provision of Article 5 or Article
10 of this Policy is subject to discipline or discharge.
SECTION 2: Repeal of original gift ban provisions. The Skokie Public Library
Gift Ban and Ethics Policy as previously adopted by the Skokie Public Library Board of
Trustees on July 14, 1999, is hereby repealed.
SECTION 3: This Policy shall be in effect upon its passage and approval as
provided by law.
Adopted by the Skokie Public Library
Board of Trustees, September 8, 2004
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Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Original Format
The type of object, such as painting, sculpture, paper, photo, and additional data
Serial publication, paper document
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Minutes, Wednesday, September 8, 2004
Contributor
An entity responsible for making contributions to the resource
Rich, Zelda R. (Secretary)
Description
An account of the resource
Includes attachment: Skokie Public Library Ethics Policy
Date
A point or period of time associated with an event in the lifecycle of the resource
9/8/2004
Identifier
An unambiguous reference to the resource within a given context
LBM20040908.pdf
Extent
The size or duration of the resource.
17 p.
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Publisher
An entity responsible for making the resource available
Skokie Public Library, Skokie, IL
Format
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PDF
Language
A language of the resource
eng
Temporal Coverage
Temporal characteristics of the resource.
2000s (2000-2009)
2000s
Building project
library board meetings
tax levy