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October 13, 1998
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Tuesday, October 13, 1998.
CALL TO ORDER
John J. Graham, President, called the meeting to order at 7:30 p.m.
Members present: John J. Graham, President; Diana Hunter, Vice President/President
Emerita; Eva D. Weiner, Secretary; Zelda Rich and Carolyn A. Anthony, Director.
Member absent: Susan Greer.
Also present: Circulation Department staff member Carole Riding and Skokie resident,
Edward Potash of 8710 Skokie Boulevard.
Mr. Graham expressed the Board's shock and sadness on the passing of Board member
Leo Friedman on October 6, and read Director Anthony's tribute to him for the record as
follows:
We were saddened to learn of the death of trustee Leo Friedman October 6. While Leo
was a Board member for five years, his interest in the Library extends much further back.
Leo led the Skokie Creative Writers Group which met at the Library and presented the
Library two copies of the Group's book of published writings each year. He felt that
children should be aware of the many countries represented by people in Skokie so he
made a table top flagstand for Youth Services that displays an array of national flags. He
helped public libraries secure the lists of doctors who accept Medicaid. He was a
champion of the Bookmobile and eagerly awaited the new Mobile Library. His dedication
to civic interest and welfare was noteworthy.
APPOINTMENT OF NEW TRUSTEES
Mr. Graham said the Board was encouraged with the number and quality of the
applicants to the Board. He asked for a motion from the Board to appoint Richard J. Witry to
complete the term of Leo Friedman (1993-1999) and to appoint Dr. John M. Wozniak to
complete the term of Marcy Goodman (1995-2001).
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Both men have a long history of public service to Skokie and a commitment to the
community. They promise to bring a wealth of useful experience to the Board.
Mrs. Hunter made a motion seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE APPOINTMENT OF
RICHARD J. WITRY AND DR. JOHN M. WOZNIAK
TO THE SKOKIE PUBLIC LBIRARY BOARD OF
TRUSTEES UNTIL THE CONSOLIDATED ELECTION IN
APRIL, 1999.
The motion was unanimously approved.
APPROVAL OF THE MINUTES OF THE MEETING OF SEPTEMBER 9, 1998
Mrs. Rich made a motion, seconded by Mrs. Hunter to approve the minutes of
the meeting of September 9, 1998, subject to additions and/or corrections.
There being no additions or corrections the minutes were unanimously approved and
placed on file.
CONSENT AGENDA ITEMS
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S)
CORRESPONDENCE
GIFTS
PERSONNEL
Mrs. Hunter made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE
Letter from Betty Bezman
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5. GIFTS
$4,500 (matching Illinois State Library grant) from Eva Weiner for the
purchase of updated SALS computer equipment; $20 from Rodkin &
Associates, Inc. in appreciation of Standard Rate and Data
Services; $25 from Sidney and Hanna Block in memory of Lillian
Davis; and $55 from Lee and Barbara Silver in appreciation, and, for
the purchase of a book about the Holocaust
In memory of Steve Oserman
$125 Skokie Public Library Colleagues of Steve Oserman
$25 from Sidney Fox
$10 from John and Laura Hammond
$50 from Maryann Mondrus
$25 from Ruth S. Schwab
$45 from Frances Roehm
In memory of Leo Friedman
$100 from Harmon Lisnow, Executive Director, Institute for
Career Development
6. PERSONNEL
Appointments: Sana G. Ansari, part-time Clerk, Circulation
Department, effective September 30, 1998; Brian Herman, full-time
Network Specialist, Technical Services Department, effective
November 16, 1998
Status Change: Tracy Halsema, from full-time temporary to full-time
salaried, Adult Services Department, Readers Advisory, Interlibrary
Loan, Periodicals Desk support and Digitization/Reference Assistance,
effective October 1, 1998; Mary Corbett, part-time Readers Services
Information Assistant, increase in scheduled hours per week, effective
October 5, 1998; Ardell Faulhaber, from Head of Youth Services
Department to part-time Librarian, Youth Services Department,
effective November 1, 1998
Resignations: Socorro Mucino, Substitute Information Assistant,
Youth Services Department, effective September 13, 1998; Caralee
Witteveen-Lane, Bookmobile and Readers Services Assistant, Adult
Services, effective October 2, 1998; Richard T. Trauth, Technical
Support Specialist, Technical Services Department, effective
October 17, 1998; Tracy Halsema, full-time salaried Adult Services
Department, Readers Advisory, Interlibrary Loan, Periodicals Desk
support and Digitization/Reference Assistance, effective October 30, 1998
Promotion: Sharon Weinberg, from Readers Services Information
Assistant to Readers Services Librarian, effective September 28, 1998
The Consent Agenda items were unanimously approved and placed on file.
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CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIBRARY INSURANCE MANAGEMENT AND RISK CONTROL COMBINATION
(LIMRICC) ANNUAL FINANCIAL REPORT
LIST OF BILLS
Mrs. Rich made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE FINANCIAL STATEMENT FOR THE MONTH OF
SEPTEMBER, 1998, THE LIBRARY NOTE FUND, THE YEARTO-DATE BUDGETARY STATUS AND THE LIBRARY
INSURANCE MANAGEMENT AND RISK CONTROL
COMBINATION (LIMRICC) ANNUAL FINANCIAL REPORT
BE ACCEPTED AND THAT THE LIST OF BILLS BE
APPROVED FOR PAYMENT, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
DIRECTOR'S REPORT
Usage--Total circulation in September was unchanged from circulation for September,
1997. Within categories of types of material, circulation patterns were also remarkably
consistent, although adult video circulation was up over twenty percent. Interlibrary loans
were also up nearly twenty-eight percent. The gate count was down slightly, by a little more
than three percent. The Library's website had 7,077 successful requests in September for an
average of236 requests per day.
Dedication of Mobile Librarv--The new mobile library was dedicated Sunday, October 4.
A steady flow of people from the Farmers' Market stopped by to tour the new vehicle, listen to
music and have some refreshments. Children delighted in the games and buttons, sporting
designs by artist Norris Hall who was on hand to autograph his work. Phil Carlsen, Laura
Hammond and Gail Dunlap took the Bookmobile to the National Conference in Ohio this past
weekend.
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Exterior Painting--The West building has been painted on the exterior over the past
week. The East building will receive a similar treatment in the spring.
Contact with the Schools--Several students and a teacher from District 69 came to
interview Mrs. Anthony about the Library as part of a school project to learn more about
businesses and agencies in Skokie. Mrs. Anthony attended a "Business After Hours" at
McCracken School and talked with the superintendent and librarian about possible areas of
cooperation. At a Rotary meeting the Superintendent of District 73-1/2 asked if someone from
the Library could give a presentation about the Internet to the PTA. Bruce Brigell and Silvia
Kraft-Walker were happy to oblige.
WYCC TV Interview--Joey Rodger of the Urban Libraries Council and Mrs. Anthony
were interviewed by Channel 20 on the topic of "The Role of the Library Today" for a program
that will air in mid-November.
LCN 1srn Anniversarv--Library Cable Network celebrated its 15th anniversary at the
Skokie Public Library October 8 with presentations by radio personality Aaron Freeman, Rabbi
Barry Schechter and Jim Szczepaniak, Public Affairs Director of Ameritech-New Media. A
panel answered questions about trends in cable technology and programming. The audience
viewed a tape of LCN program highlights which ended with a message of Congratulations
from NSLS Director Sarah Long who was unable to join us for the evening.
Focus Group on Literacy--Laura McGrath, Reference Librarian, and Mrs. Anthony
participated in focus groups on the Library's role in literacy programming conducted by the
Graduate Library School of the University of Illinois.
21 sT Century Information Literacy--The Public Policy Committee of ILA (Illinois
Library Association) has developed a proposal for 21st Century Information Literacy which
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ILA hopes will be approved and funded by the State legislature by May, 1999. It will be
presented to the ILA membership at the Conference later this month.
Tax Bills--Mrs. Anthony noted that because the second installment of the property tax
bills were mailed out late, the Library has not received adequate revenues to cover expenses.
With the Board's approval, for the short term, it is recommended that we borrow from the
Reserve Fund for the Purchase of Sites and Buildings to meet bills, until such time as
anticipated tax revenues are received.
The Board unanimously approved.
EXTENSION OF OPEN HOURS
The Library has been open 72 hours per week for many years with a schedule of Monday Friday 9-9, Saturday 9-5 and Sunday 1-5. Evening and weekend use is consistently higher than
weekday use, with the greatest volume of traffic on Sunday afternoon. It is not unusual for about
as many people to use the Library during the four hour Sunday opening as during a twelve hour
Friday.
For a number of years the Board has proposed that we consider extending Sunday hours.
The projected costs involved in adding two hours to the Sunday schedule and one hour to the
Saturday schedule for weekend hours have been reviewed. (Saturday 9-6 and Sunday Noon-6).
The additional hour Saturday from 5-6 is proposed to effect a consistent weekend closing time of
6 p.m. Departments would require some additional part-time hours to accommodate this schedule
as it is proposed that the six-hour work day on Sunday (including one 20 minute break) would be
compensated as a full, 7 .5 hour work day with employees scheduled for Sunday being given
another day off during the week.
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Department Heads have anticipated their need for additional hours to effect this change in
scheduling as follows:
Circulation
Adult
Youth
Custodial
2 staff
1 MLS staff and 1 Info. Asst.
1 Info. Asst.
1 staff
15 hrs.
20 hrs.
20 hrs.
20 hrs.
per week
per week
per week
per week
The additional part-time hours would be distributed throughout the week, with a mix of
full-time and part-time staff working any given Sunday.
The cost of these additional part-time hours would be $1,280 per week or $66,560 per year.
In addition, 20 hour per week staff would be eligible for prorated benefits after one year of service.
It is expected that the expense would be offset somewhat by a reduction in the cost of
overtime wages as full-time staff have been paid overtime for Sunday work, which has been an
addition to their regular work week. Expense for overtime has been consistently about 3% of the
personnel line or about $56,000 in 1997. While some overtime pay would still be used for staff
who work longer hours when colleagues are sick, to complete special projects, etc., the amount of
overtime pay would be considerably reduced.
Considering both the costs involved in implementing this schedule change and the benefits
to the Library user, it is the Director's recommendation that the Board implement a 75-hour per
week schedule as proposed, beginning the week of January 4, 1999. The first longer Saturday and
Sunday hours would be January 9 and 10, 1999.
Mrs. Anthony advised the Board that after discussion earlier in the week with some of the
Department Heads, it was recommended that until September 1, 1999, staff be given the choice of
overtime pay or a compensatory day. Several staff members regularly choose to work Sundays
because they rely on the overtime pay. It would also give Department Heads the opportunity to
phase in the scheduling of compensatory days.
�8
During discussion, it was the consensus of the Board to defer action until it is determined
how many staff members would opt for overtime pay; how many would prefer time off; and what
the costs would be. The Board should also consider what will happen when overtime is no longer
an option in September, 1999.
Mrs. Anthony will prepare information for the November 11 Board meeting.
MICROFILM READER-PRINTERS
The Library's eight microfilm reader-printers are of varied age and condition - the oldest
machines are 6, 7, 8 and 10 years old. Two machines are 4 years old and another two are 2 years
old. As the machines have aged the service contracts have increased in price.
Minolta has given us a quote on four new digital microfilm reader-printers in the amount of
$36,595. With a lease/purchase plan, the four new units could be acquired, together with a service
contract for six microfilm reader-printers at a cost of $1,126.73 per month, or $13,520.76 per year
for five years. The proposal would enable us to have six units (2 analog and 4 digital), each with
universal carrier, zoom lens, prism, coin box and card reader, all covered by a service contract.
Mrs. Hunter made a motion seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PROPOSAL AS PRESENTED FOR FOUR
MICROFILM READER-PRINTERS AND SERVICE FOR SIX
MACHINES AT A MONTH COST OF $1,126.73 FOR A TOTAL
OF $67,603.86 OVER FIVE YEARS.
The roll call vote for approval was unanimous.
VIDEO LOAN PERIOD
Currently non-fiction videos and youth videos circulate for one week while adult feature
films circulate for three days. Many feature films at Blockbuster are now available for five-day
loan. A loan period of one week is necessary to offer videos on the Mobile Library. Staff have
�9
suggested that a longer loan period may help with overcrowding on the video shelves since people
will keep videos out longer. It will also help people who come in to the Library early in the week,
but want to borrow a video for the weekend. It is proposed that all videos and similar formats (e.g.
Digital Video Disks) have a uniform loan period of one week. There would still be no reserves or
renewals for feature films and the overdue fine would continue to be $1. 00 per day. The nonrefundable insurance fee of $1.00 per title on feature film videos would also remain.
Mrs. Hunter made a motion, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE UNIFORM LOAN PERIOD OF
ONE WEEK FOR ALL VIDEOS AND SIMILAR FORMATS
AS PROPOSED.
The motion was unanimously approved.
The policy will be effective November 1, 1998.
AUTOMATION I JCPL
There was nothing to report.
NORTH SUBURBAN LIBRARY SYSTEM
The Board reviewed the report from Pat Groh, noting the success of the System's
Literary Circle Series and the annual retreat scheduled for October 16 and 17 at the
Schaumburg Holiday Inn.
Mrs. Hunter suggested a congratulatory letter be sent to Sarah Long, Director, on the
successful author series.
Ms. Groh has been appointed to the NSLS Member Relations Committee.
�IO
COMMENTS FROM TRUSTEES
Mrs. Weiner said she received an urgent action alert regarding the revival of the Istook
Amendment from Don Wood, American Library Association. She felt the Board might want to
review the document this evening.
Mr. Graham suggested that photocopies be made for the Board to review as a closed
meeting was scheduled immediately after the regular meeting.
ADJOURNMENT
The meeting was adjourned at 8:05 p.m.
The visitors, Mrs. Anthony and the minute taker left the Board Room.
Eva D. Weiner, Secretary
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c28bab7bbdbfc90a40d01af165d6d206
PDF Text
Text
October 13, 1998
Minutes of the executive session meeting of the Board of Trustees of the Skokie Public
Library held immediately after the regular meeting, Tuesday, October 13, 1998.
Members present: John J. Graham, President; Diana Hunter, Vice President/President
Emerita; Eva D. Weiner, Secretary; Zelda Rich; and Richard J. Witry.
Members absent: Susan Greer and Dr. John M. Wozniak.
At 8:30 p.m. a motion was made by Mrs. Hunter, seconded by Mrs. Weiner to go into
closed session for the purpose of discussing the performance and compensation of the Director.
The motion was unanimously approved.
At 8:45 p.m. a motion was made by Mr. Witry to return to open session, seconded by
Mrs. Rich.
The motion was unanimously approved.
Upon resumption of the open meeting a motion was made by Mrs. Rich, seconded by
Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE AN INCREASE IN THE
DIRECTOR'S SALARY TO $99,000. ANNUALLY,
RETROACTIVE TO SEPTEMBER 1, 1998, AND ALSO,
THAT HER PORTION OF THE HEALTH INSURANCE
PREMIUM COSTS BE PAID BY THE SKOKIE PUBLIC
LIBRARY.
The roll call vote for approval was unanimous.
ADJOURNMENT
At 8:50 p.m. a motion was made by Mr. Witry to adjourn.
The motion was unanimously approved.
Eva D. Weiner, Secretary
�
Text
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Title
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Minutes, Tuesday, October 13, 1998
Executive Session, Tuesday, October 13, 1998
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Weiner, Eva D. (Secretary)
Description
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Executive Session, Attachment: Director's Report
Date
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1998-10-13
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19981013.pdf
LBM19981013_Executive.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
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10 p.
1 p.
1990s
Executive session
library board meetings