https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/72d69262f6133012b0b640b763375e3e.pdf?Expires=1785369600&Signature=HaFnFwcD2jw6JNUx3EPSXYuIRKY1qoOfQgVkhdMBm7YJ74xpAbv198jN8ZPbkCIS18412DyCKDrjbCMCYSi2EWYPfiGtnBaMSpI3bV%7EMug6SAnOALQl2g9tDUlc5B%7ESyBJLjgab9g5Nkyd63zR39WWQNnn86k28J6j%7E5wr%7EjTJfJqHUMzFeuFj-D27WlEYpoUmW6XL0qyTF7rewAwicyNok7rOj898g1aI3NsAOKdESFrwxwgK2EMPUpFCTUIdvmi3lv-PZ6P2o3EvqSj5wjk1wrXHnq4nGJX9asqT5EXnNAzOtjWxv3rEBZYR3aCqur6miOKZGaysZVcvh-t7Trqw__&Key-Pair-Id=K6UGZS9ZTDSZM f65231d761c660ee0ce31b121d67bf61 PDF Text Text SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES January 10, 2024 Meeting Minutes Carolyn A. Anthony Business and Community Center CALL TO ORDER Eugene Griffin, President, called the meeting to order at 6:33 pm. Members present: ▪ Eugene Griffin, President; Mary Pietrucha, Secretary; Mira Barbir; Michelle Mallari; Ella Whitehead; Amanda Lichtenstein. Members absent: ▪ Shabnam Mahmood, Vice President. Staff present: ▪ Richard Kong, Executive Director; Laura McGrath, Deputy Director; Amy Koester, Director of Public Services; Nancy Kim Philips, Director of Community Engagement; Alyson Doubek, Finance Manager; Suzy Rodela-Sulik, Administrative Coordinator; Calin Muntean, Learning Experiences Supervisor. Guests present: ▪ Josh Campanelli, Shales McNutt Construction; Andrew Berman and Alex McLean, Andrew Berman Architect LLC. participated remotely via video conference. COMMENTS FROM OBSERVERS There were no comments from observers. APPROVAL OF THE MINUTES OF THE DECEMBER 13, 2023, REGULAR AND CLOSED MEETINGS At 6:33 pm, a motion was made by Ms. Whitehead, seconded by Ms. Mallari, to approve the minutes of the December 13, 2023, closed meeting. A vote was taken and the minutes were approved unanimously and placed on file. The vote was 6 ayes and 0 nays. At 6:34 pm, a motion was made by Ms. Mallari, seconded by Ms. Whitehead, to approve the minutes of the December 13, 2023, regular meeting. A vote was taken and the minutes were approved unanimously and placed on file. The vote was 6 ayes and 0 nays. DIRECTOR’S REPORT Mr. Kong provided updates on the third-floor renovation, the Bluepoint Security system implementation, the documentary filming crew visit, the budgeting process, strategic planning current priorities, Skokie Police Chief Baker’s retirement, and the quarterly employee recognition awards. The trustees asked some clarifying questions and noted the Director’s report. APPROVAL OF DECEMBER 2023 DISBURSEMENT REPORT The trustees asked some clarifying questions about the disbursements. At 6:45 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Barbir : ▪ MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE DECEMBER 2023 DISBURSEMENT REPORT. A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. 1 �APPROVAL OF CHILLER REPLACEMENT PAY APP #3 Mr. Kong provided a summary of the chiller replacement pay application. At 6:47 pm, a motion was made by Ms. Whitehead, seconded by Ms. Pietrucha : ▪ MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE CHILLER REPLACEMENT PAY APP #3 AT A TOTAL COST OF $113,830.47. A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. APPROVAL OF CONSTRUCTION PAY APP #4 Mr. Kong provided a summary of the construction pay application. At 6:48 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Whitehead : ▪ MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE CONSTRUCTION PAY APP #4 AT A TOTAL COST OF $523,109.56. A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. CONSENT AGENDA Ms. Kim Phillips provided some details on the strategic plan current priorities and report. The trustees discussed the strategic plan priority and the statistics reports. At 7:05 pm, a motion was made by Ms. Lichtenstein, seconded by Ms. Mallari : ▪ MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE FINANCIAL STATEMENTS, AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE PLACED ON FILE: 1. REPORTS; 2. GIFTS: 3. PERSONNEL: HIRES: Effective January 14, 2023: Jeffrey Oribek, Information Specialist, Patron Engagement. RETIREMENT: Effective January 1, 2024: Rico Robinson, Building Services Lead, Building Services. A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. QUARTERLY INVESTMENT UPDATE The trustees noted the quarterly investment update. APPROVAL OF PETTY AUDITORIUM UPGRADE PROJECT Mr. Kong said he appreciated the feedback received from the trustees during the December 13, 2023, board meeting and highlighted some areas of the project. Mr. Berman summarized the upgrade process of the upgrade project. Ms. Koester provided additional information about the project. The trustees discussed the proposed upgrades and asked some clarifying questions. At 7:44 pm, a motion was made by Ms. Barbir, seconded by Ms. Mallari : 2 �▪ MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE PETTY AUDITORIUM UPGRADE AT A PROJECTED COST OF $998,061.00. A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. APPROVAL OF ARCHITECTURAL FEES PROPOSAL At 7:45 pm, a motion was made by Ms. Lichtenstein, seconded by Ms. Whitehead : ▪ MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE ARCHITECTURAL FEES PROPOSAL FROM ANDREW BERMAN ARCHITECT AT A TOTAL COST OF $63,000.00 A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. APPROVAL OF CONSTRUCTION MANAGEMENT FEES PROPOSAL At 7:46 pm, a motion was made by Ms. Whitehead, seconded by Ms. Lichtenstein : ▪ MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE CONSTRUCTION MANAGEMENT FEES PROPOSAL FROM ANDREW BERMAN ARCHITECT AT A TOTAL COST OF $163,321.00 A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. COMMENTS FROM TRUSTEES Ms. Mallari and Ms. Barbir expressed their excitement for the Petty Auditorium upgrades. Ms. Mallari expressed her appreciation and gratitude for the staff recognized in the quarterly staff recognition awards. ADJOURNMENT At 7:49 pm a motion was made by Ms. Barbir, seconded by Ms. Whitehead : ▪ MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES ADJOURN THE REGULAR MEETING. A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. _____________________________________ Mary Pietrucha, Secretary 3 � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes, Wednesday, January 10, 2024 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Pietrucha, Mary (Secretary) Rodela-Sulik, Suzy Description An account of the resource Call to Order; Approval of the Minutes of December 13, 2023, Regular and Closed Meetings; Director's Report; Approval of December 2023 Disbursement Report; Approval of Chiller Replacement Pay App #3; Approval of Construction Pay App #4; Consent Agenda; Quarterly Investment Update; Approval of Petty Auditorium Upgrade Project; Approval of Architectural Fees Proposal; Approval of construction Management Fees Proposal; Comments from Trustees; Adjournment Date A point or period of time associated with an event in the lifecycle of the resource 2024-01-10 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20240110.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 2020s (2020-2029) Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 3 pages 2020s Petty Auditorium upgrades