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SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
July 12, 2023 Meeting Minutes
Business and Community Center
CALL TO ORDER
Eugene Griffin, President, called the meeting to order at 6:34 pm.
Members present:
▪ Eugene Griffin, President; Mira Barbir; Michelle Mallari; Mary Pietrucha;
Ella Whitehead.
Members absent:
▪ Noreen Winningham, Vice President; Shabnam Mahmood, Secretary.
Staff present:
▪ Richard Kong, Director; Laura McGrath, Deputy Director; Leah White, Associate Director
of Organizational Development; Blythe Trilling, Finance Manager; Suzy Rodela-Sulik,
Administrative Assistant to the Director; Calin Muntean, Program Supervisor.
Guests present:
▪ Josh Campanelli of Shales McNutt Construction; Andrew Berman of Andrew Berman
Architect, virtual attendance; Alex McLean of Andrew Berman Architect.
Observers present:
▪ Skokie resident.
COMMENTS FROM OBSERVERS
A resident of Skokie expressed her concern over the chaotic and noisy behavior of youth and
teen patrons. Mr. Griffin extended an apology for the discomfort the resident experienced.
APPROVAL OF THE MINUTES OF THE JUNE 14, 2023 REGULAR AND CLOSED MEETINGS
At 6:37 pm, Ms. Pietrucha made a motion, seconded by Ms. Barbir, to approve the minutes of
the regular meeting of June 14, 2023. A vote was taken and the minutes were approved
unanimously and placed on file. The vote was 5 ayes and 0 nays.
At 6:38 pm, Ms. Whitehead made a motion, seconded by Ms. Barbir, to approve the minutes of
the closed meeting of June 14, 2023. A vote was taken and the minutes were approved
unanimously and placed on file. The vote was 5 ayes and 0 nays.
DIRECTOR’S REPORT
Mr. Kong provided updates on the CORE Chicago Area Public Library Tours which was a
preconference event for the ALA Annual 2023 Conference. The Skokie Public Library was one of
the areas featured in the itinerary, and many visitors attended.
At 6:40 pm, the meeting was paused due to a tornado warning emergency.
At 7:33 pm, the meeting resumed.
The trustees noted the Director’s Report.
1
�APPROVAL OF JUNE 2023 DISBURSEMENT REPORT
The trustees asked some clarifying questions about the disbursement report.
At 7:34 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Whitehead :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
JUNE 2023 DISBURSEMENT REPORT.
A roll call vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
CONSENT AGENDA
Mr. Griffin commented that it was nice to see June attendance exceeded pre-pandemic levels.
At 7:35 pm, a motion was made by Ms. Barbir, seconded by Ms. Mallari :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
FINANCIAL STATEMENTS, SUBJECT TO AUDIT, AND THAT THE FOLLOWING
CONSENT AGENDA ITEMS BE PLACED ON FILE:
1. REPORTS;
2. GIFTS:
3. PERSONNEL:
HIRES:
Effective July 7, 2023:
Alyssa Louie, Teen Tech Intern, Teen Services.
Hafsa Feroz, Teen Tech Intern, Teen Services.
Effective July 17, 2023:
Adam Sonderberg, Technical Services Supervisor, Access Services.
DEPARTURES:
Effective July 25, 2023:
Joyce Williams, Materials Handler, Access Services.
Effective August 11, 2023:
Leslie Lopez Holder, Bookmobile Assistant, Community Engagement.
PROMOTIONS:
Effective June 19, 2023:
PJ Misiura, Program Assistant, Learning Experiences.
Effective June 20, 2023:
Jillian Vo, Patron Services Assistant, Patron Engagement.
Adrian Ascensio-Arkin, Patron Services Assistant, Patron Engagement.
A vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
ANNUAL REPORTS FY 2022-2023
The trustees discussed and noted the annual reports.
2
�APPROVAL OF CONSTRUCTION BIDS FOR THIRD FLOOR RENOVATION
Mr. Kong reminded the trustees of the previously approved master plan. He welcomed Mr.
Campanelli who provided an overview of the construction bids received. Mr. Berman and Mr.
McLean of Andrew Berman Architect participated through video conference. The trustees
discussed the bids, alternates, duration, and scope of the project.
At 8:07 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Mallari :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
AWARD OF THE RECOMMENDED BIDS AND ALTERNATES FOR THE 2023
SKOKIE PUBLIC LIBRARY THIRD FLOOR RENOVATION PROJECT IN THE
AMOUNT OF $4,930,509 AS PRESENTED BY SHALES MCNUTT CONSTRUCTION.
A roll call vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays
Mr. Campanelli, Mr. Berman, and Mr. McLean left the meeting at 8:08 pm.
QUARTERLY INVESTMENT UPDATE
Ms. Trilling provided an overview of the investment update. The trustees noted the quarterly
investment update.
TAX LEVY DISTRIBUTIONS AND COLLECTIONS TAX YEARS 2017-2021, FISCAL YEARS 2019-2023
Mr. Kong provided an update about the tax levy collections. Ms. Barbir asked when the second
installment is expected. The trustees noted the tax levy distributions and collections update.
APPROVAL OF YEAR-END TRANSFER OF FUNDS FROM OPERATING FUND TO RESERVE FUND
Mr. Kong provided an overview of the year-end transfer of funds.
At 8:16 pm, a motion was made by Ms. Barbir, seconded by Ms. Whitehead :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE A
TRANSFER OF $3 MILLION FROM THE GENERAL OPERATING FUND TO THE
RESERVE FUND FOR SITES AND BUILDINGS
A roll call vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
APPROVAL OF HONORARY RENAMING OF BUSINESS AND COMMUNITY CENTER
Mr. Kong informed the trustees of former director Carolyn Anthony’s many years of work and
contributions to the Skokie Public Library. He recommended the renaming of the business and
community center to honor her legacy.
At 8:21 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Mallari :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
HONORARY RENAMING OF THE BUSINESS & COMMUNITY CENTER TO THE
CAROLYN A. ANTHONY BUSINESS & COMMUNITY CENTER.
A vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
The Skokie resident left the meeting at 8:21 pm.
3
�CLOSED SESSION PURSUANT TO 5 ILCS 120/2(C)(2) AND 120/2(c)(1) OF THE OPEN MEETINGS ACT
At 8:21 pm, a motion was made by Ms. Barbir, seconded by Ms. Whitehead :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES MOVE INTO CLOSED
SESSION PURSUANT TO 5ILCS 120/2(C)(2) AND 120/2(C)(1) OF THE OPEN
MEETINGS ACT.
A vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
ADJOURNMENT
At 10:12 pm a motion was made by Ms. Barbir, seconded by Ms. Whitehead:
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
RETURN TO OPEN SESSION.
A vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
COMPENSATION POLICY
The item was tabled for further discussion at a future board meeting.
SALARY SCALE
The item was tabled for further discussion at a future board meeting.
COMMENTS FROM TRUSTEES
The trustees discussed potentially rescheduling the August 2023 regular board meeting.
ADJOURNMENT
At 10:14 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Mallari, to adjourn the
regular meeting. A vote was taken and the motion passed unanimously. There were 5 ayes and
0 nays.
_____________________________________
Shabnam Mahmood, Secretary
4
�
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Title
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Minutes, Wednesday, July 12, 2023
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy
Description
An account of the resource
Call to Order; Comments from observers; Approval of the minutes of the June 14, 2023 regular and closed meetings; Director's report; Annual reports FY 2022-2023; Approval of construction bids for third floor renovation; quarterly investment update; Tax levy distributions and collections tax years 2017-2021, fiscal years 2019-2023; approval of year-end transfer of funds from operating fund to reserve fund; Approval of honorary renaming of business and community center; Closed session pursuant to 5 ILCS 120/2(C)(1) of the Open Meetings Act; Adjournment; Compensation policy; Salary scale; Comments from Trustees; Adjournment.
Date
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2023-07-12
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM20230712.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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2020s (2020-2029)
Medium
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Serial publication, paper document
Extent
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4 pages
2020s
business and community center
tax levy distributions
third floor renovation
-
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62d437dca485ffc1f107b1730aa2f474
PDF Text
Text
SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
June 14, 2023 Meeting Minutes
Business and Community Center
CALL TO ORDER
Eugene Griffin, President, called the meeting to order at 6:31 pm.
Members present:
▪ Eugene Griffin, President; Shabnam Mahmood, Secretary; Mira Barbir; Michelle Mallari;
Mary Pietrucha; Ella Whitehead.
Members absent:
▪ Noreen Winningham, Vice President.
Staff present:
▪ Richard Kong, Director; Laura McGrath, Deputy Director; Leah White, Associate Director
of Organizational Development; Blythe Trilling, Finance Manager; Suzy Rodela-Sulik,
Administrative Assistant to the Director; Calin Muntean, Program Supervisor.
Observers present:
▪ None
COMMENTS FROM OBSERVERS
There were no comments from observers.
APPROVAL OF THE MINUTES OF THE REGULAR AND ANNUAL MEETINGS OF MAY 10, 2023
At 6: 31pm, Ms. Pietrucha made a motion, seconded by Ms. Mahmood, to approve the
minutes of the regular meeting of May 10, 2023. A vote was taken and the minutes were
approved unanimously and placed on file. The vote was 6 ayes and 0 nays.
At 6:32 pm, Ms. Pietrucha made a motion, seconded by Ms. Whitehead, to approve the
minutes of the annual meeting of May 10, 2023. A vote was taken and the minutes were
approved unanimously and placed on file. The vote was 6 ayes and 0 nays.
DIRECTOR’S REPORT
Mr. Kong updated the trustees on the hiring of the new Building Services Manager, the ALA PR
XChange awards won by the Communications and Multimedia Engagement team, and
upcoming Juneteenth events. The trustees asked some clarifying questions and noted the
Director’s Report.
APPROVAL OF THE MAY 2023 DISBURSEMENT REPORT
The trustees asked some clarifying questions about the disbursement report.
At 6:56 pm, Ms. Pietrucha made a motion, seconded by Ms. Mallari :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
MAY 2023 DISBURSEMENT REPORT.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
1
�CONSENT AGENDA
The trustees discussed the statistics reports.
At 7:08 pm, the consent agenda was approved by unanimous consent :
▪ ACTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
FINANCIAL STATEMENTS, SUBJECT TO AUDIT, AND THAT THE FOLLOWING
CONSENT AGENDA ITEMS BE PLACED ON FILE:
1. REPORTS;
2. GIFTS:
3. PERSONNEL:
HIRES
Effective May 16, 2023:
Kevin Toy, Custodian, Building Services.
Effective June 5, 2023:
Brenna Murphy, Supervisor of Advisory Services, Patron Engagement.
Effective June 7, 2023:
Cain Stone, temporary Materials Page, Access Services.
Maria Tacmo, temporary Materials Page, Access Services.
Mustafa Faez, temporary Materials Page, Access Services.
Effective June 14, 2023:
Vinny Tangherlini, Building Services Manager, Building Services.
DEPARTURES
Effective May 16, 2023:
Phumin Sathornkich, Lead Materials Handler, Access Services.
Effective May 18, 2023:
Shannon Parker, Human Resources Manager, Administration
Effective May 20, 2023:
Maridsa Choute, Patron Services Assistant, Patron Engagement.
Effective May 21, 2023:
Lynna Gaines, Program Assistant, Learning Experiences.
Effective May 26, 2023:
Alen Cvitanovic, Materials Handler, Access Services.
Effective June 9:
Jackie Chacko, Safety Officer, Safety.
RETIREMENT
Effective June 2, 2023:
Cathy Maassen, Youth Services Librarian, Youth Services.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
ANNUAL REPORTS
Ms. Pietrucha commented that she appreciated seeing the individual detailed reports. The
trustees asked some clarifying questions and noted the annual reports.
2
�APPROVAL OF THE NIGHT CLEANING SERVICE PROPOSAL
Mr. Kong updated the trustees on the current night cleaning services and recommended
approval of the night cleaning service proposal. The trustees asked some clarifying questions.
At 7:20 pm, Ms. Mallari made a motion, seconded by Ms. Whitehead :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
PROPOSAL FROM COMPLETE CLEANING FOR A TOTAL COST OF $424,440
OVER THREE YEARS.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
APPROVAL OF ADMIN COPIER REPLACEMENT
Mr. Kong provided a summary of the copier replacement. The trustees asked some questions
about recycling decommissioned equipment, the lifespan of the copier, and maintenance.
At 7:27 pm, Ms. Pietrucha made a motion, seconded by Ms. Barbir :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
PURCHASE OF THE XEROX PRIMELINK C9070 FROM COTG AT A TOTAL COST
OF $30,784.00.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
ACTION ON PARTICIPATION IN NON-RESIDENT FEE PROGRAM
Mr. Kong recommended that the trustees once again vote to decline participation in the state’s
non-resident fee program since it is not applicable to the library.
At 7:30 pm, the agenda item was approved by unanimous consent:
▪ ACTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES DECLINE
PARTICIPATION IN THE STATE’S NON-RESIDENT FEE PROGRAM.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
CLOSED SESSION PURSUANT TO 5 ILCS 120/2(C)(1) OF THE OPEN MEETINGS ACT
At 7:30 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Mallari :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES MOVE INTO CLOSED
SESSION PURSUANT TO 5ILCS 120/2(C)(1) OF THE OPEN MEETINGS ACT.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
ADJOURNMENT
At 8:33 pm a motion was made by Ms. Barbir, seconded by Ms. Whitehead :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
RETURN TO OPEN SESSION.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
REVIEW OF CLOSED SESSION MINUTES OF: September 10, 2014; June 14, 2017; July 12, 2017;
December 13, 2017; May 28, 2020; February 10; 2021; March 10, 2021; July 14, 2021; September
8, 2021; November 10, 2021; December 8, 2021; January 12, 2022 (2 sessions); February 9, 2022;
March 16, 2022; April 5, 2022; April 13, 2022; May 11, 2022; June 14, 2022; July 13, 2022; August
3
�10, 2022; October 12, 2022; October 20, 2022; November 9, 2022; December 14, 2022; January
11, 2023; February 15, 2023; March 15, 2023.
The trustees discussed the closed minutes for review and reached a consensus to open
the minutes of the closed meetings of JUNE 14, 2017; JULY 12, 2017; JULY 14, 2021;
SEPTEMBER 8, 2021; NOVEMBER 10, 2021; DECEMBER 8, 2021; JANUARY 12, 2022; FEBRUARY 9,
2022; MARCH 16, 2022; APRIL 5, 2022; APRIL 15, 2022; MAY 11, 2022; JUNE 14, 2022; JULY 13, 2022;
AUGUST 10, 2022; OCTOBER 12, 2022; JANUARY 11, 2023; FEBRUARY 15, 2023; AND APRIL 12, 2023
with the additional instruction to redact the identifying information of individuals named
therein; and to keep closed the minutes of the closed meetings of SEPTEMBER 10, 2014;
DECEMBER 13, 2017; MAY 28, 2020; FEBRUARY 10, 2021; MARCH 10, 2021; OCTOBER 20, 2022;
NOVEMBER 9, 2022; DECEMBER 14, 2022; AND MARCH 15, 2023.
At 8:59 pm, Ms. Mallari made a motion, seconded by Ms. Pietrucha :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES OPEN AND KEEP
CLOSED THE MINUTES AS DISCUSSED.
A vote was taken and the motion passed unanimously. The vote was 6 ayes and 0 nays.
APPROVAL OF DESTRUCTION OF AUDIO RECORDINGS OF CLOSED SESSION MINUTES OF: July 14,
2021; September 8, 2021; November 10, 2021; December 8, 2021; January 12, 2022.
At 9:00 pm, Ms. Pietrucha made a motion, seconded by Ms. Mallari, to approve the destruction
of the audio recordings of the closed session minutes of July 14, 2021; September 8, 2021;
November 10, 2021; December 8, 2021; January 12, 2022. The vote was 6 ayes and 0 nays.
APPROVAL OF DESTRUCTION OF AUDIO RECORDINGS OF OPEN SESSION MINUTES OF: June 9,
2021; July 14, 2021; August 11, 2021; September 8, 2021; October 13, 2021; November 10, 2021;
December 8, 2021; January 12, 2022.
At 9:00 pm, Ms. Pietrucha made a motion, seconded by Ms. Barbir, to approve the destruction
of the audio recordings of the open session minutes of June 9, 2021; July 14, 2021; August 11,
2021; September 8, 2021; October 13, 2021; November 10, 2021; December 8, 2021; January 12,
2022. The vote was 6 ayes and 0 nays.
COMMENTS FROM TRUSTEES
Mr. Griffin asked Mr. Kong about the process of selling library-acquired artwork. Mr. Kong
explained that it is part of the library’s finance policy. Mr. Griffin recommended holding off
making any decisions on any artwork until the art acquisition policy is discussed.
ADJOURNMENT
At 9:04 pm, a motion was made by Ms. Mallari, seconded by Ms. Mahmood, to adjourn the
regular meeting. A vote was taken and the motion passed unanimously. There were 6 ayes and
0 nays.
_____________________________________
Shabnam Mahmood, Secretary
4
�
Text
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Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Minutes, Wednesday, June 14, 2023
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy
Description
An account of the resource
Call to Order; Approval of the minutes of the regular and annual meetings of May 10, 2023; Director's Report; Approval of the May 2023 disbursement report; Consent agenda; Annual reports; Approval of the night cleaning service proposal; Approval of Admin Copier replacement; Action on participation in non-resident fee program; Closed session pursuant to 5 ILCS 120/2(C)(1) of the Open Meetings Act; Adjournment; Review of closed session minutes; Approval of destruction of audio recordings of closed session minutes; Approval of destruction of audio recordings of open session minutes; Comments from Trustees; Adjournment.
Date
A point or period of time associated with an event in the lifecycle of the resource
2023-06-14
Format
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PDF
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Identifier
An unambiguous reference to the resource within a given context
LBM20230614.pdf
Publisher
An entity responsible for making the resource available
Skokie Public Library, Skokie, IL
Language
A language of the resource
eng
Temporal Coverage
Temporal characteristics of the resource.
2020s (2020-2029)
Medium
The material or physical carrier of the resource.
Serial publication, paper document
Extent
The size or duration of the resource.
4 pages
2020s
night cleaning service proposal
non-resident fee program
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cb36307ba3b821ccafa8161733e5f4c3
PDF Text
Text
SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
May 10, 2023 Annual Meeting Minutes
Business and Community Center
CALL TO ORDER
Eugene Griffin, President, called the meeting to order at 9:21 pm.
Members present:
▪ Eugene Griffin, President; Noreen Winninham, Vice President; Shabnam Mahmood,
Secretary; Mira Barbir; Michelle Mallari; Mary Pietrucha; Ella Whitehead.
Staff present:
▪ Richard Kong, Director; Laura McGrath, Deputy Director; Leah White, Associate Director
of Organizational Development; Blythe Trilling, Finance Manager; Suzy Rodela-Sulik,
Administrative Assistant to the Director; Calin Muntean, Program Supervisor.
APPROVAL OF FY 2024-2025 BOARD MEETING CALENDAR
Ms. Barbir commented that she would prefer board meetings to fall on the second Wednesday
of the month whenever feasible. Mr. Kong explained that some board meetings fall on the third
Wednesday of the month to provide adequate time to compile the financial reports.
At 9:24 pm, a motion was made by Ms. Mallari, seconded by Ms. Mahmood :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
FY 2024-2025 BOARD MEETING CALENDAR AS PRESENTED.
A roll call vote was taken, and the motion passed unanimously. There were 7 ayes and 0 nays.
ELECTION OF OFFICERS
▪ Ms. Pietrucha nominated Mr. Griffin for president, Ms. Mahmood seconded.
A vote was taken; there were 7 ayes and 0 nays.
▪ Ms. Pietrucha nominated Ms. Winningham for vice president, Ms. Mahmood seconded.
A vote was taken; there were 7 ayes and 0 nays.
▪ Ms. Winningham nominated Ms. Mahmood for secretary, Ms. Pietrucha seconded.
A vote was taken; there were 7 ayes and 0 nays.
The new officers were elected by acclamation. Ms. Mallari thanked the officers for their service.
ADJOURNMENT
At 9:27 pm, a motion was made by Ms. Mallari, seconded by Ms. Whitehead:
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES ADJOURN THE
ANNUAL MEETING.
A vote was taken, and the motion passed unanimously. There were 7 ayes and 0 nays.
_____________________________________
Shabnam Mahmood, Secretary
1
�
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Minutes -- Annual Meeting, Wednesday, May 10, 2023
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy
Description
An account of the resource
Call to Order; Annual meeting. Approval of FY 2024-2025 Board Meeting Calendar, Election of Officers; Adjournment.
Date
A point or period of time associated with an event in the lifecycle of the resource
2023-05-10
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM20230510_Annual.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
Temporal characteristics of the resource.
2020s (2020-2029)
Medium
The material or physical carrier of the resource.
Serial publication, paper document
Extent
The size or duration of the resource.
1 page
2020s
board election
Board meeting calendar
-
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e098ea366746121b618b0480c7682a94
PDF Text
Text
SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
May 10, 2023 Meeting Minutes
Business and Community Center
CALL TO ORDER
Eugene Griffin, President, called the meeting to order at 6:32 pm.
Members present:
▪ Eugene Griffin, President; Noreen Winningham, Vice President; Shabnam Mahmood,
Secretary; Mira Barbir; Michelle Mallari; Mary Pietrucha; Ella Whitehead.
Staff present:
▪ Richard Kong, Director; Laura McGrath, Deputy Director; Leah White, Associate Director
of Organizational Development; Blythe Trilling, Finance Manager; Thalma Brooms, Safety
Manager; Amy Koester, Learning Experiences Manager; Nancy Kim Phillips, Community
Engagement Manager; Suzy Rodela-Sulik, Administrative Assistant to the Director; Calin
Muntean, Program Supervisor.
Guests present:
▪ Pramod Shah, Village Clerk; Brian Baker, Chief of Police (remote participation); Jake
McNutt, BluePoint Alert Solutions (remote participation).
ADMINISTRATION OF OATH OF OFFICE FOR LIBRARY TRUSTEES
Village Clerk Pramod Shah in attendance. Mr. Shah administered the Oath of Office to elected
trustees Eugene Griffin, Michelle Julaton Mallari, and Mary Pietrucha. Mr. Shah administered the
Oath of Office to newly appointed trustee Ella Whitehead.
Mr. Shah left the meeting at 6:39 pm.
APPROVAL OF BLUEPOINT RAPID EMERGENCY RESPONSE SYSTEM PROPOSAL
Chief of Police Brian Baker. Jake McNutt of BluePoint Alert Solutions, and Safety Manager Thalma
Brooms in attendance. Mr. McNutt provided an overview of BluePoint Rapid Response System.
Chief Baker provided an overview of how the system activation addresses and assists the police
in their response. Ms. Brooms expressed how implementing such a system would benefit the
library and staff in communication and security. The trustees discussed the system and asked
some clarifying questions. Highlighting the library’s strong and positive relationship with first
responders, Ms. Winningham recommended approval of the system, but excluding the green
medical response stations.
At 7:29 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Barbir :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
PROPOSAL FROM BLUEPOINT ALERT SOLUTIONS AT A TOTAL INITIAL COST
OF $58,210 AND ADDITIONAL ANNUAL COSTS TOTALING $3,455.
A roll call vote was taken and the motion passed. There were 6 ayes and 1 nays.
Chief Baker, Mr. McNutt, and Ms. Brooms left the meeting at 7:29 pm.
1
�APPROVAL OF THE MINUTES OF REGULAR AND CLOSED MEETINGS OF APRIL 12, 2023;
AND THE SPECIAL MEETING OF APRIL 14, 2023
At 7:31 pm, Ms. Barbir made a motion, seconded by Ms. Winningham, to approve the minutes
of the regular meeting of April 12, 2023. A vote was taken and the minutes were approved
unanimously and placed on file. The vote was 7 ayes and 0 nays.
At 7:31 pm, Ms. Barbir made a motion, seconded by Ms. Winningham, to approve the minutes
of the closed meeting of April 12, 2023. A vote was taken and the minutes were approved
unanimously and placed on file. The vote was 7 ayes and 0 nays.
At 7:32 pm, Ms. Barbir made a motion, seconded by Ms. Winningham, to approve the minutes
of the special meeting of April 14, 2023. A vote was taken and the minutes were approved
unanimously and placed on file. The vote was 7 ayes and 0 nays.
DIRECTOR’S REPORT
Mr. Kong updated the trustees on the upcoming Festival of Cultures and Staff Day. The trustees
asked some clarifying questions and noted the Director’s Report.
APPROVAL OF THE APRIL 2023 DISBURSEMENT REPORT
The trustees asked some clarifying questions about the disbursement report.
At 7:48 pm, a motion was made by Ms. Winningham, seconded by Ms. Mahmood :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
APRIL 2023 DISBURSEMENT REPORT.
A roll call vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
ANALYSIS OF THE GENERAL OPERATING FUND FOR THE SEVEN FISCAL YEARS
Mr. Kong informed the trustees that this analysis is provided every year. The trustees noted the
report.
CONSENT AGENDA
The trustees discussed the quarterly strategic update and the recently released library podcast.
At 7:58 pm, a motion was made by Ms. Mallari, seconded by Ms. Winningham:
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
FINANCIAL STATEMENTS, SUBJECT TO AUDIT, AND THAT THE FOLLOWING
CONSENT AGENDA ITEMS BE PLACED ON FILE:
1. REPORTS;
2. GIFTS:
3. PERSONNEL:
HIRES:
Effective April 24, 2023:
Khadija Quadri, temporary Adult Program Specialist, Learning Experiences
Effective May 16, 2023:
M. R. Halloran, Production Specialist: Photographer, Communications and
2
�Multimedia Engagement.
Rivka Musat, Materials Page, Access Services.
DEPARTURE:
Effective April 28, 2023:
Andy Garcia, Building Services Manager, Building Services.
A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
APPROVAL OF BIBLIOTHECA SERVICE CONTRACT
Ms. McGrath emphasized the importance of the system, welcomed questions, and
recommended approval of the Bibliotheca service contract. The trustees asked some clarifying
questions.
At 8:06 pm, a motion was made by Ms. Mahmood, seconded by Ms. Whitehead :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
ANNUAL SUPPORT AND MAINTENANCE CONTRACT WITH BIBLIOTHECA
FOR A TOTAL COST OF $35,268.63
A roll call vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays
DISCUSSION OF CULTURAL PROGRAMMING PLANNING PROCESS
Mr. Kong introduced Ms. Koester and Ms. Kim Phillips. Mr. Griffin updated the group with some
context for the discussion. Ms. Koester provided an overview of the programming planning
process. Ms. Kim Phillips provided an overview of how community input and feedback are
gathered. The trustees asked some clarifying questions and discussed the process.
ADJOURNMENT
At 9:20 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Mallari, to adjourn the
regular meeting. A vote was taken and the motion passed unanimously. There were 7 ayes and
0 nays.
_____________________________________
Shabnam Mahmood, Secretary
3
�
Text
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Dublin Core
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Title
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Minutes, Wednesday, May 10, 2023
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy
Description
An account of the resource
Call to Order; Administration of oath of office for library trustees; Approval of Bluepoint Rapid Emergency Response System proposal; Approval of the Minutes of regular and closed meetings of April 12, 2023 and the special meeting of April 14, 2023; Director's Report; Approval of the April 2023 disbursement report; analysis of the general operating fund for the seven fiscal years; Consent agenda; Approval of Bibliotheca service contract; Discussion of cultural programming planning process.
Date
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2023-05-10
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM20230510.pdf
Publisher
An entity responsible for making the resource available
Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
Temporal characteristics of the resource.
2020s (2020-2029)
Medium
The material or physical carrier of the resource.
Serial publication, paper document
Extent
The size or duration of the resource.
3 pages
2020s
Bibliotheca
board members-swearing in
cultural programming
-
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93caaf112ef48ac462e6f890a69629a5
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Text
SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
April 12, 2023 Meeting Minutes
Business and Community Center
CALL TO ORDER
Eugene Griffin, President, called the meeting to order at 6:34 pm.
Members present:
▪ Eugene Griffin, President; Noreen Winningman, Vice President; Shabnam Mahmood,
Secretary; Mira Barbir; Michelle Mallari; Mary Pietrucha.
Staff present:
▪ Richard Kong, Director; Laura McGrath, Deputy Director; Blythe Trilling, Finance
Manager; Suzy Rodela-Sulik, Administrative Assistant to the Director; Rick Sawdon,
Program Assistant.
Guests present:
▪ None.
Observers present:
▪ None
COMMENTS FROM OBSERVERS
There were no comments from observers.
APPROVAL OF THE MINUTES OF THE MARCH 15, 2023 REGULAR AND CLOSED MEETINGS
At 6:34 pm, Ms. Mahmood made a motion, seconded by Ms. Mallari, to approve the minutes of
the closed meeting of March 15, 2023. A vote was taken and the minutes were approved
unanimously and placed on file. The vote was 6 ayes and 0 nays.
At 6:34 pm, Ms. Winningham made a motion, seconded by Ms. Barbir, to approve the minutes
of the regular meeting of March 15, 2023. A vote was taken and the minutes were approved
unanimously and placed on file. The vote was 6 ayes and 0 nays.
DIRECTOR’S REPORT
Mr. Kong updated the trustees on the upcoming Legislative Breakfast at the library scheduled on
4/14/23. The trustees noted the Director’s Report.
APPROVAL OF MARCH 2023 DISBURSEMENT REPORT
The trustees asked some clarifying questions about the disbursement report.
At 6:43 pm, a motion was made by Ms. Mallari, seconded by Ms. Pietrucha :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
MARCH 2023 DISBURSEMENT REPORT.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
APPROVAL OF FY 2024 SALARY AND WAGE INCREASE FOR NON-UNION ELIGIBLE EMPLOYEES
Mr. Kong recommended approval of the salary and wage increase for non-union eligible
employees.
1
�At 6:45 pm, a motion was made by Ms. Mallari, seconded by Ms. Mahmood :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE
A 2.5% SALARY AND WAGE INCREASE FOR NON-UNION ELIGIBLE
EMPLOYEES, AND UP TO A 1.0% MERIT INCREASE FOR ALL NON-UNION
ELIGIBLE EMPLOYEES FOR THE FISCAL YEAR 2023-2024.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
APPROVAL OF FY 2023-2024 OPERATING BUDGET
Mr. Kong provided details about different sections of the operating budget. The trustees asked
some clarifying questions.
At 7:00 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Winningham :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE
THE FY 2023-2024 OPERATING BUDGET AS PRESENTED.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
CLOSED SESSION PURSUANT TO 5 ILCS 120/2(C)(3) OF THE OPEN MEETINGS ACT
At 7:01 pm, a motion was made by Ms. Barbir, seconded by Ms. Pietrucha :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES MOVE INTO CLOSED
SESSION PURSUANT TO 5 ILCS 120/2(C)(3) OF THE OPEN MEETINGS ACT.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
ADJOURNMENT
At 9:16 pm a motion was made by Ms. Barbir, seconded by Ms. Mahmood :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
RETURN TO OPEN SESSION.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
APPOINTMENT OF LIBRARY TRUSTEE TO FILL THE REMAINDER OF MARK PROSPERI’S TERM
ENDING IN 2025
At 9:16 pm a motion was made by Ms. Barbir, seconded by Ms. Winningham :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPOINT ELLA
WHITEHEAD TO FILL THE REMAINDER OF MARK PROSPERI’S TERM AS
LIBRARY TRUSTEE ENDING IN 2025.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
CONSENT AGENDA
At 9:18 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Barbir :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
FINANCIAL STATEMENTS, SUBJECT TO AUDIT, AND THAT THE FOLLOWING
CONSENT AGENDA ITEMS BE PLACED ON FILE:
1. REPORTS;
2. GIFTS:
$100.00 from Thomas Ward, for the General Operating Fund, in honor of
Board Vice President Noreen Winningham.
2
�3. PERSONNEL:
HIRES:
Effective March 31, 2023:
Junia Jung, Experiential Learning Specialist, Learning Experiences.
Effective April 10, 2023:
Humna Bukhari, temporary Information Specialist, Learning Experiences.
Amy Giacomucci, temporary Information Specialist, Learning Experiences
DEPARTURES:
Effective April 2, 2023
Bradley Bibbs, Information & Research Librarian, Learning Experiences.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
PROJECTED YEAR-END BALANCE
The trustees noted the projected year-end balance.
QUARTERLY INVESTMENT UPDATE
The trustees asked some clarifying questions and noted the quarterly investment update.
APPROVAL OF STRATEGIC PLAN
Mr. Kong thanked Ms. Winningham and Ms. Mahmood for their participation in the core
committee of the strategic planning process. Mr. Kong. The trustees asked some clarifying
questions and discussed key aspects of the strategic plan.
At 10:02 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Winningham :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
2023-2026 STRATEGIC PLAN AS PRESENTED.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
COMMENTS FROM TRUSTEES
Mr. Griffin mentioned that he would like future discussion in terms of process and policy on how
we engage cultural community groups.
ADJOURNMENT
At 10:05 pm, a motion was made by Ms. Winningham, seconded by Ms. Mallari, to adjourn the
regular meeting. A vote was taken and the motion passed unanimously. There were 6 ayes and
0 nays.
_____________________________________
Shabnam Mahmood, Secretary
3
�
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Minutes, Wednesday, April 12, 2023
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy
Date
A point or period of time associated with an event in the lifecycle of the resource
2023-04-12
Format
The file format, physical medium, or dimensions of the resource
PDF
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Identifier
An unambiguous reference to the resource within a given context
LBM20230412.pdf
Publisher
An entity responsible for making the resource available
Skokie Public Library, Skokie, IL
Language
A language of the resource
eng
Medium
The material or physical carrier of the resource.
Serial publication, paper document
Extent
The size or duration of the resource.
3 pages
2020s
Board vacancy
library board meetings
non-union employees
operating budget
salaries and wages
Strategic plan
-
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PDF Text
Text
SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
April 14, 2023 Special Meeting Minutes
Mary Radmacher Meeting Room
CALL TO ORDER
Eugene Griffin, President, called the meeting to order at 8:08 am.
Members present:
▪ Eugene Griffin, President; Noreen Winningman, Vice President; Mira Barbir; Mary
Pietrucha; Ella Whitehead.
Staff present:
▪ Richard Kong, Director; Laura McGrath, Deputy Director; Blythe Trilling, Finance
Manager; Suzy Rodela-Sulik, Administrative Assistant to the Director; Nancy Kim Philips,
Community Engagement Manager; Amy Koester, Learning Experiences Manager;
Shelley Sutherland, Youth Services Manager; Laurel Dooley, Teen Services Manager;
Lynnanne Pearson, Patron Services Manager; Annabelle Mortensen, Access Services
Manager; Holly Jin, Community Engagement Supervisor.
Guests present:
▪ Josina Morita, Ram Villivalam, Vetun Hasku, Patrick Whalen, Liam Harding, Atour Sargon,
Kevin Olickal, Leslie Combs.
Observers present:
▪ None
COMMENTS FROM OBSERVERS
There were no comments from observers.
LEGISLATIVE BREAKFAST
Library staff provided presentations about various library services. The trustees, guests, and staff
discussed library services over breakfast.
ADJOURNMENT
At 9:38 am, a motion was made by Ms. Winningham, seconded by Ms. Whitehead, to adjourn
the special meeting.
_____________________________________
Shabnam Mahmood, Secretary
1
�
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Minutes -- Special Meeting, Friday, April 14, 2023
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy
Description
An account of the resource
Special meeting, Legislative breakfast held at Skokie Public Library
Date
A point or period of time associated with an event in the lifecycle of the resource
2023-04-14
Format
The file format, physical medium, or dimensions of the resource
PDF
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Identifier
An unambiguous reference to the resource within a given context
LBM20230414_Special.pdf
Publisher
An entity responsible for making the resource available
Skokie Public Library, Skokie, IL
Language
A language of the resource
eng
Medium
The material or physical carrier of the resource.
Serial publication, paper document
Extent
The size or duration of the resource.
1 page
2020s
legislative breakfast
library board meetings
special meeting
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b1b0c0f044069ab35ed7e765142b4bd9
PDF Text
Text
SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
March 15, 2023 Meeting Minutes
Business and Community Center
CALL TO ORDER
Eugene Griffin, President, called the meeting to order at 6:33 pm.
Members present:
▪ Eugene Griffin, President; Noreen Winningman, Vice President; Shabnam Mahmood,
Secretary; Mira Barbir; Michelle Mallari; Mary Pietrucha.
Staff present:
▪ Richard Kong, Director; Laura McGrath, Deputy Director; Leah White, Associate Director
of Organizational Development; Blythe Trilling, Finance Manager; Suzy Rodela-Sulik,
Administrative Assistant to the Director; Calin Muntean, Program Supervisor.
Guests present:
▪ Andrew Milleville of Grumman Butkus LLC.; Ron Passarelli; both participated remotely.
Observers present:
▪ None
COMMENTS FROM OBSERVERS
There were no comments from observers.
APPROVAL OF THE MINUTES OF THE FEBRUARY 15, 2023 REGULAR AND CLOSED MEETINGS
At 6:33 pm, Ms. Pietrucha made a motion, seconded by Ms. Winningham, to approve the
minutes of the regular meeting of February 15, 2023. A vote was taken and the minutes were
approved unanimously and placed on file. The vote was 6 ayes and 0 nays.
At 6:34 pm, Ms. Barbir made a motion, seconded by Ms. Mahmood, to approve the minutes of
the closed meeting of February 15, 2023. A vote was taken and the minutes were approved
unanimously and placed on file. The vote was 6 ayes and 0 nays.
DIRECTOR’S REPORT
Mr. Kong updated the trustees on the third-floor renovation, the upcoming legislative breakfast
on April 14, 2023, and the recent safety-related concerns. The library is taking steps to examine
security systems and protocols. A staff day is planned for safety training and drills. Mr. Kong also
mentioned Ms. Patricia Kretchmer, a longtime library volunteer that recently passed away.
The trustees noted the Director’s Report.
APPROVAL OF FEBRUARY 2023 DISBURSEMENT REPORT
The trustees asked some clarifying questions about the disbursement report.
At 6:57 pm, a motion was made by Ms. Barbir, seconded by Ms. Mahmood :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
FEBRUARY 2023 DISBURSEMENT REPORT.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
1
�CONSENT AGENDA
The trustees discussed the programming and circulation statistics.
At 7:10 pm, a motion was made by Ms. Winningham, seconded by Ms. Mallari :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
FINANCIAL STATEMENTS, SUBJECT TO AUDIT, AND THAT THE FOLLOWING
CONSENT AGENDA ITEMS BE PLACED ON FILE:
1. REPORTS;
2. GIFTS:
$40.00 from Leslie B. Goldstein.
3. PERSONNEL:
DEPARTURES:
Effective March 6, 2023:
Charlie Phillips, Experiential Learning Specialist, Learning Experiences.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
APPROVAL OF CHILLER REPLACEMENT BID
Mr. Kong introduced the trustees to Andrew Millville from Grumman Butkus. Mr. Millvlle has been
very helpful in designing the project and assessing the bid results. The trustees asked some
clarifying questions about the chiller replacement.
At 7:26 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Winningham :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
BID FROM OAK BROOK MECHANICAL SERVICES FOR THE CHILLER
REPLACEMENT AT A TOTAL COST OF $809.600.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays
Mr. Millville left the meeting at 7:27 pm.
APPROVAL OF STAFF DAY CLOSURE
Mr. Kong recommended board approval of the library closing for a staff day focused on safety
training and drills. The trustees asked some clarifying questions.
At 7:35 pm, a motion was made by Ms. Mahmood, seconded by Ms. Mallari :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
CLOSING OF THE LIBRARY ON FRIDAY, MAY 12, 2023 FOR A STAFF DAY.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
CLOSED SESSION PURSUANT TO 5 ILCS 120/2(C)(2) OF THE OPEN MEETINGS ACT
At 7:36 pm, a motion was made by Ms. Mahmood, seconded by Ms. Winningham :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES MOVE INTO CLOSED
SESSION PURSUANT TO 5ILCS 120/2(C)(2) OF THE OPEN MEETINGS ACT.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
2
�ADJOURNMENT
At 9:50 pm a motion was made by Ms. Mallari, seconded by Ms. Winningham :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
RETURN TO OPEN SESSION.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
Mr. Passarelli left the meeting at 9:50 pm.
APPROVAL OF TENTATIVE COLLECTIVE BARGAINING AGREEMENTS
At 9:51 pm a motion was made by Ms. Pietrucha, seconded by Ms. Mahmood :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE TENTATIVE COLLECTIVE BARGAINING AGREEMENTS.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
COMMENTS FROM TRUSTEES
There were no comments from trustees.
ADJOURNMENT
At 9:51 pm, a motion was made by Ms. Winningham, seconded by Ms. Barbir, to adjourn the
regular meeting. A vote was taken and the motion passed unanimously. There were 6 ayes and
0 nays.
_____________________________________
Shabnam Mahmood, Secretary
3
�
Text
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Title
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Minutes, Wednesday, March 15, 2023
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy
Date
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2023-03-15
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM20230315.pdf
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Skokie Public Library, Skokie, IL
Language
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eng
Medium
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Serial publication, paper document
Extent
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3 pages
2020s
Chiller replacement
library board meetings
Staff day
tentative collective bargaining agreements
-
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PDF Text
Text
SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
February 15, 2023 Meeting Minutes
Business and Community Center
CALL TO ORDER
Gene Griffin, Vice President, called the meeting to order at 6:31 pm.
Members present:
▪ Eugene Griffin, Vice President; Shabnam Mahmood, Secretary (remote participation);
Mira Barbir; Michelle Mallari; Noreen Winningham; Mary Pietrucha.
Staff present:
▪ Richard Kong, Director; Laura McGrath, Deputy Director; Leah White, Associate Director
of Organizational Development; Blythe Trilling, Finance Manager; Annabelle Mortensen,
Access Services Manager (left the meeting at 7:18 pm); Suzy Rodela-Sulik, Administrative
Assistant to the Director; Calin Muntean, Program Supervisor.
Observers present:
▪ Sue Laue; and Paul Luke (observers left the meeting at 7:18 pm)
COMMENTS FROM OBSERVERS
There were no comments from observers.
APPROVAL OF THE MINUTES OF THE JANUARY 11, 2023 REGULAR AND CLOSED MEETINGS
At 6:31 pm, Ms. Winningham made a motion, seconded by Ms. Barbir, to approve the minutes
of the regular meeting of January 11, 2023. A roll call vote was taken and the minutes were
approved unanimously and placed on file. The vote was 6 ayes and 0 nays.
At 6:32 pm, Ms. Pietrucha made a motion, seconded by Ms. Mallari, to approve the minutes of
the closed meeting of January 11, 2023. A roll call vote was taken and the minutes were
approved unanimously and placed on file. The vote was 6 ayes and 0 nays.
DIRECTOR’S REPORT
Mr. Kong reintroduced the trustees to Associate Director of Organizational Development Leah
White, and Access Services Manager Annabelle Mortensen. Mr. Kong provided updates on the
plumbing issues; the recent visit from Andrew Berman Architect; and Learning Experiences
Manager, and ALSC President, Amy Koester’s presentation at the ALA Youth Media Awards. The
awards presentation was streamed globally and presenting them was a monumental
achievement and honor for Ms. Koester. The trustees noted the Director’s Report.
APPROVAL OF JANUARY 2023 DISBURSEMENT REPORT
The trustees asked some clarifying questions about the disbursement report.
At 6:42 pm, a motion was made by Ms. Winningham, seconded by Ms. Pietrucha :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
JANUARY 2023 DISBURSEMENT REPORT.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
1
�YEAR-TO-DATE BUDGETARY STATUS
The trustees asked some clarifying questions and noted the budgetary status.
BALANCE SHEET FOR THE NINE MONTHS ENDING FROM 5/1/22 THRU 1/31/23
The trustees noted the balance sheet.
CONSENT AGENDA
The trustees discussed the gate count, programs, and digital resources.
At 6:59 pm, a motion was made by Ms. Barbir, seconded by Ms. Winningham :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
FINANCIAL STATEMENTS, SUBJECT TO AUDIT, AND THAT THE FOLLOWING
CONSENT AGENDA ITEMS BE PLACED ON FILE:
1. REPORTS;
2. GIFTS:
$10,000.00 from Lillian G. Rubenstein’s Declaration of Trust.
3. PERSONNEL:
HIRES:
Effective January 12, 2023:
Jillian Vo, part-time Materials Handler, Access Services.
Effective February 16, 2023:
Shannon Parker, full-time Human Resources Generalist, Administration.
DEPARTURES:
Effective January 31, 2023:
Kimberly Jones, Custodian, Building Services
Effective February 8, 2023:
Chris Ameneiro, Experiential Learning Specialist, Learning Experiences.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
UPDATE ON ANTICIPATED CAPITAL PROJECTS
Mr. Kong provided an update on the chiller replacement project. The trustees asked some
clarifying questions and noted the anticipated capital projects.
PROJECTED FY 2023-2024 BUDGET
Postponed
APPROVAL OF RESOURCES SELECTION POLICY
Ms. Mortensen provided details on the changes to the policy as recommended by the
American Library Association. The trustees commented on the changes and asked some
clarifying questions.
At 7:18 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Winningham :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE
THE REVISED RESOURCES SELECTION POLICY AS PRESENTED.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
Ms. Mortensen left the meeting at 7:18 pm.
2
�DISCUSSION OF BOARD VACANCY
Mr. Kong reminded the trustees of the board vacancy timeline and process. The trustees
discussed the interview process and noted the board vacancy.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
Mr. Kong informed the trustees that the RAILS Board recently appointed Monica Harris as
Executive Director. Ms. Harris had been serving as Interim Director. The trustees noted the RAILS
report.
ELECTION OF OFFICERS
Mr. Griffin reminded the trustees that former Board President Mark Prosperi stepped down as of
February 1st, 2023. Mr. Griffin opened the floor for nominations.
Ms. Barbir nominated Mr. Griffin for president, Ms. Winningham seconded.
A roll call vote was taken, the vote was 6 ayes and 0 nays.
Ms. Barbir nominated Ms. Winningham for vice president, Ms. Pietrucha seconded.
A roll call vote was taken, the vote was 6 ayes and 0 nays.
The new officers were elected by acclamation.
CLOSED SESSION PURSUANT TO 5 ILCS 120/2(C)(2) OF THE OPEN MEETINGS ACT
At 7:31 pm, a motion was made by Ms. Barbir, seconded by Ms. Pietrucha :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES MOVE INTO CLOSED
SESSION PURSUANT TO 5ILCS 120/2(C)(2) OF THE OPEN MEETINGS ACT.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
Ms. Laue and Mr. Luke left the meeting at 7:31 pm.
ADJOURNMENT
At 8:23 pm a motion was made by Ms.Barbir, seconded by Ms. Mallari :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
RETURN TO OPEN SESSION.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
COMMENTS FROM TRUSTEES
There were no comments from trustees.
ADJOURNMENT
At 8:26 pm, a motion was made by Ms. Winningham, seconded by Ms. Pietrucha, to adjourn the
regular meeting. A roll call vote was taken and the motion passed unanimously. There were 6
ayes and 0 nays.
_____________________________________
Shabnam Mahmood, Secretary
3
�
Text
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Dublin Core
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Title
A name given to the resource
Minutes, Wednesday, February 15, 2023
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy
Date
A point or period of time associated with an event in the lifecycle of the resource
2023-02-15
Format
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PDF
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Identifier
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LBM20230215.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Medium
The material or physical carrier of the resource.
Serial publication, paper document
Extent
The size or duration of the resource.
3 pages
2020s
Board vacancy
library board meetings
resource selection policy
-
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PDF Text
Text
SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
January 11, 2023 Meeting Minutes
Business and Community Center
CALL TO ORDER
Mark Prosperi, President, called the meeting to order at 6:31 pm.
Members present:
▪ Mark Prosperi, President; Eugene Griffin, Vice President; Shabnam Mahmood, Secretary;
Mira Barbir; Michelle Mallari; Noreen Winningham; Mary Pietrucha.
Staff present:
▪ Richard Kong, Director; Laura McGrath, Deputy Director; Blythe Trilling, Finance
Manager; Suzy Rodela-Sulik, Administrative Assistant to the Director; Calin Muntean,
Program Supervisor, Van Rosenbaum, Visual Design Supervisor (left meeting at 7:24 pm)
Guests present:
▪ Susan Prosperi (left the meeting at 7:24 pm; returned to the meeting at 7:59 pm)
Observers present:
▪ Lisa Khabeer (joined meeting at 6:35 pm, left meeting at 7:24 pm)
COMMENTS FROM OBSERVERS
There were no comments from observers.
APPROVAL OF THE MINUTES OF THE DECEMBER 14, 2022 REGULAR AND CLOSED MEETINGS
At 6:31 pm, Mr. Griffin made a motion, seconded by Ms. Barbir, to approve the minutes of the
regular and closed meetings of December 14, 2022, as amended. A vote was taken and the
minutes were approved unanimously and placed on file. The vote was 7 ayes and 0 nays.
DIRECTOR’S REPORT
Mr. Kong updated the trustees on the real estate tax revenues, budget planning, and the Skokie
Chamber of Commerce Board Installation and Leadership Luncheon. The trustees asked some
clarifying questions and noted the Director’s Report.
APPROVAL OF DECEMBER 2022 DISBURSEMENT REPORT
The trustees asked some clarifying questions about the disbursement report.
At 6:35 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Mahmood:
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
DECEMBER 2022 DISBURSEMENT REPORT.
A roll call vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
CONSENT AGENDA
The trustees commented on the gifts, circulation statistics, and gate count.
At 6:40 pm, a motion was made by Ms. Barbir, seconded by Mr. Griffin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
FINANCIAL STATEMENTS, SUBJECT TO AUDIT, AND THAT THE FOLLOWING
CONSENT AGENDA ITEMS BE PLACED ON FILE:
1. REPORTS;
1
�2. GIFTS:
$100.00 from Robert Martin, in memory of Rose Laurie
$500.00 from Julie Heinzel, in memory of Rose Laurie
$500.00 from Pearson Management Group, Rose Laurie
$50.00 from Gretchen Wening, in honor of Eun Ki Park
$50.00 from Karla Keehn, in memory of Rose Laurie
$36.00 from Faye and Hillel Meyers
$100.00 from Tracey Deutsch
$25.00 from Laurie Derse, in memory of Neal Greenfield
$25.00 from Mary Shannon, in memory of Neal Greenfield
$500.00 from Brett Laurie, in honor of Rose Laurie
$25.00 from J. Ryan, in memory of Neal Greenfield
$100.00 from Miriam Pollack, in memory of Neal Greenfield and Kim Karsen
$25.00 from Naomi Yale, in memory of Neal Greenfield
$50.00 from Ellen and Bill DuPuy, in memory of Neal Greenfield
$300.00 from Evelyn Siegel, in appreciation of audiovisual and adult
services
3. PERSONNEL:
HIRES:
Effective December 20, 2022:
Dominic Kang, part-time Materials Handler, Access Services.
Sheena Roque, part-time Materials Handler, Access Services.
Alexandra Muntean, part-time Materials Handler, Access Services.
Mark Knabb, part-time Materials Handler, Access Services.
DEPARTURES:
Effective December 16:
Megan White, part-time Production Specialist: Photographer,
Communications and Multimedia Engagement.
PROMOTIONS:
A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
QUARTERLY INVESTMENT UPDATE
The trustees asked some clarifying questions about interest rates and noted the quarterly
investment update.
APPROVAL OF REPLACEMENT OF DOMESTIC WATER BOOSTER PUMP SYSTEM
The trustees asked some clarifying questions about the life span and warranty of the domestic
water booster pump system.
At 6:49 pm, a motion was made by Ms. Winningham, seconded by Ms. Barbir:
▪ MOTION::
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
REPLACEMENT OF THE DOMESTIC WATER BOOSTER PUMP SYSTEM AT A
TOTAL COST OF $40,465.
A roll call vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
2
�DISCUSSION OF ART ACQUISITIONS PROCESS
Mr. Kong introduced Van Rosenbaum, Visual Design Supervisor, to the trustees and provided a
brief overview of their work at the library, and added that they’ve been working together to
diversify the art collection. Ms. Winningham and Ms. Pietrucha expressed their interest in
participating in the process. The trustees discussed and noted the art acquisitions process.
DISCUSSION OF BOARD VACANCY
Mr. Kong updated the trustees on Board President Prosperi’s intention to vacate his seat. He
reminded the trustees that a new trustee must be appointed for the remainder of Mr. Prosperi’s
term. The trustees discussed the board vacancy.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
The trustees noted the RAILS report.
▪
Ms. Khabeer, Ms. Prosperi, and Van Rosenbaum left the meeting at 7:24 pm.
CLOSED SESSION PURSUANT TO 5 ILCS 120/2(C)(2) OF THE OPEN MEETINGS ACT– COLLECTIVE
NEGOTIATING MATTERS
At 7:24 pm, a motion was made by Ms. Winningham, seconded by Ms. Mallari:
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES MOVE INTO CLOSED
SESSION PURSUANT TO 5ILCS 120/2(C)(2) OF THE OPEN MEETINGS ACT.
A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
ADJOURNMENT
At 7:58 pm a motion was made by Ms. Barbir, seconded by Ms. Mallari:
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
RETURN TO OPEN SESSION.
A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
▪
Ms. Prosperi returned to the meeting at 7:59 pm.
COMMENTS FROM TRUSTEES
There were no comments from trustees.
ADJOURNMENT
At 8:00 pm, a motion was made by Ms. Winningham, seconded by Ms. Mahmood, to adjourn
the regular meeting. A vote was taken and the motion passed unanimously. There were 7 ayes
and 0 nays.
_____________________________________
Shabnam Mahmood, Secretary
3
�
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Minutes, Wednesday, January 11, 2023
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy
Date
A point or period of time associated with an event in the lifecycle of the resource
2023-01-11
Format
The file format, physical medium, or dimensions of the resource
PDF
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Identifier
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LBM20230111.pdf
Publisher
An entity responsible for making the resource available
Skokie Public Library, Skokie, IL
Language
A language of the resource
eng
Medium
The material or physical carrier of the resource.
Serial publication, paper document
Extent
The size or duration of the resource.
3 pages
2020s
art collection
Board vacancy
domestic water booster pump system
library board meetings
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cd39499811a1d2c7d00616de0f78fc39
PDF Text
Text
October 18, 2017
Minutes of the closed meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, on Wednesday, October 18, 2017, pursuant to
5ILCS 120/2(c)1 of the Open Meetings Act (The appointment, employment
compensation, discipline, performance, or dismissal of specific employees of the public
body, including hearing testimony on a complaint lodged against an employee to
determine its validity.)
CALL TO ORDER
President Mark Prosperi called the meeting to order at 6:51 p.m.
Members Present: Mark Prosperi, President; Diana Hunter, Vice President/President
Emerita; Karen Parrilli, Secretary; Susan Greer; Eugene F. Griffin; Jonathan H. Maks,
MD; and Richard Kong, Director.
Staff present: Laura McGrath, Deputy Director (via phone).
CLOSED SESSION
During the April 2017 Board meeting, the Board approved paying the library's portion of
health insurance premium for the remainder of the 2017 calendar year.
worked as the library's business manager from July 2003 to April 2017. In
July 2016, she was diagnosed
that prevented her from
working, and she later informed us that she would not be able to return to work.
and
her husband recently informed Mr. Kong that her health has not improved significantly
during the past six months. Due to ongoing costs related to her care and family
circumstances, they requested an extension of the library paying the employer portion of
her health insurance premium.
According to our human resources manager, Beth Doste11, the cost for the library would
be $7,599 if we were to pay the employer portion for the entire 2018 calendar year.
As a reminder, the library has made two exceptions in the past to pay for the library's
insurance portion after a long-time employee was unable to work due to illness. In both
cases, this action helped the employee retire early since both were within 18 months of
retirement age. The Board's approval of continued coverage for
for the remainder
of 2017 was different because it was not based on getting her to the point of retirement
age.
�-illness last year was completely unexpected, and she was an excellent employee
for many years. Mr. Kong recommends that the Board approve an exception to pay the
library's portion of her insurance premium for the 2018 calendar year.
Discussion followed. Consensus was reached.
ADJOURNMENT
At 6:58 p.m. a motion was made by Mr. Griffin, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADJOURN FROM CLOSED SESSION AND RETURN TO OPEN
SESSION.
The motion passed unanimously .
.��
Karen Parrilli, Secretary
Opened December 14, 2022
�
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
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Title
A name given to the resource
Minutes -- Closed Meeting, Wednesday, October 18, 2017
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Karen Parilli (Secretary)
Description
An account of the resource
Closed meeting. Minutes opened December 14, 2022 board meeting. Some text in this document has been redacted.
Date
A point or period of time associated with an event in the lifecycle of the resource
2017-10-18
Format
The file format, physical medium, or dimensions of the resource
PDF
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Identifier
An unambiguous reference to the resource within a given context
LBM20171018_Closed_Redacted.pdf
Publisher
An entity responsible for making the resource available
Skokie Public Library, Skokie, IL
Language
A language of the resource
eng
Temporal Coverage
Temporal characteristics of the resource.
2010s (2010-2019)
Medium
The material or physical carrier of the resource.
Serial publication, paper document
Extent
The size or duration of the resource.
2 pages
2010s
Closed meeting
library board meetings