1 10 3 https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/1a361251c600da410d48d1c87ce9792a.pdf?Expires=1777507200&Signature=hwXg9GtAJl4IDfLSkjvUG48dUtCmhmSEKpfZbN62rB4sKpAQ3m9ReOmOcskSCjclTu5sSqgn-1hCeNtNSPybqDd6ezSPHXIp5MTy9jL8HmCJ4KWA1liZKVu-AIvea6E2s6umMMo4NA-noEpFqxrRSWKF07v4eabog14EHXCJ6QIUC92fxZsrua5M3Hnp%7Ed5hfcVDj-5KvlJlZmEAG9K1MRstWAFe6cmsd3R92l6U-jArycM7QdN4JfVvCSkMjuN6lrh77cYK7K%7EDFFlbxn%7EUjqT30b9xhkYAwlVL8KBOU004p2o8cyACnZRR1XnxLoKa%7E-uF1GK4zAiNrmgjqMReGA__&Key-Pair-Id=K6UGZS9ZTDSZM d0c0b7494c8c87d406813560423e2f8e PDF Text Text May 11, 2022 Annual Meeting Minutes of the Annual Meeting of the Board of Trustees of the Skokie Public Library held in the Skokie Public Library Business and Community Center, May 11, 2022, immediately following the regular meeting. CALL TO ORDER Mark Prosperi, President, called the meeting to order at 8:30 pm. Members present: Mark Prosperi, President; Eugene Griffin, Vice President; Shabnam Mahmood, Secretary, Michelle Mallari; Mira Barbir; Noreen Winningham; Mary Pietrucha, participated remotely via video conference. Members absent: None Staff present: Richard Kong, Director; Laura McGrath, Deputy Director; Blythe Trilling, Finance Manager; Beth Dostert, Human Resources Manager; Suzy Rodela-Sulik, Administrative Assistant to the Director; Calin Muntean, Program Supervisor. Observers present: None COMMENTS FROM OBSERVERS There were no observers present. ELECTION OF OFFICERS Mr. Prosperi informed the Board of his intention to stay on the Board until January 2023. Mr. Kong reminded the trustees that this election will be for one-year terms. Ms. Winningham nominated Mr. Prosperi for president, Mr. Griffin seconded. A vote was taken, there were 7 ayes and 0 nays. Mr. Prosperi nominated Mr. Griffin for vice president, Ms. Barbir seconded. A vote was taken, there were 7 ayes and 0 nays. Mr. Prosperi nominated Ms. Mahmood for secretary, Ms. Mallari seconded. A vote was taken, there were 7 ayes and 0 nays. The new officers were elected by acclamation. Ms. Barbir thanked the officers for their service. APPROVAL OF FY2023 AND FY2024 BOARD MEETING CALENDAR Ms. Barbir recommended consistency to keep future Board meetings on the second Wednesday of the month as regularly as possible. At 8:38 pm, a motion was made by Ms. Winningham, seconded by Ms. Mallari: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE FY 2023 AND FY 2024 BOARD MEETING CALENDAR AS PRESENTED. A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays. �COMMENTS FROM TRUSTEES There were no comments from trustees. ADJOURNMENT At 8:39 pm, a motion was made by Ms. Barbir, seconded by Mr. Griffin, to adjourn the annual meeting. A vote was taken and the motion passed unanimously. ______________________________ Shabnam Mahmood, Board Secretary � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes - Annual Meeting, Wednesday, May 11, 2022 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy Description An account of the resource Annual meeting Date A point or period of time associated with an event in the lifecycle of the resource 2022-05-11 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20220511.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 2020s (2020-2029) Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 2 pages 2020s Annual meeting Board Officer Elections library board meetings https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/f856919479cc6159900ed112474121aa.pdf?Expires=1777507200&Signature=t2xC9g%7EhKPHNkHcHlLv110F7IMU2T1BA2H4jJNCV2%7Eo0O0Vp%7E20lnpcV3kQiCid25Io2Y1kBtm%7E4O19UCrFFdeBTEQWHl8xrU-E12sehH16tkYo-cFv-NiZDb3npXGKcBpcw-dB7FAtRsftBFhSgXfBk0hxCafQjIi7LPJ2hldTUzolg1v8PkMBJhhJGSoRiFhqCw0FhvgLCbm8cudaiL0E0IJ5PakX5gK2OlyOA54%7EHDRqVyYI89wn%7EPDsO5q%7E7VW4dg30igFoIFRMj97u78wXo2MuEQIzvNbZSObt80oKbrmBdo3CaxH8Pw4bi7EJfpTWUz2%7EzbAIHWf6jOcDsdA__&Key-Pair-Id=K6UGZS9ZTDSZM 92e6e79c21ea443857cb0f470f02f53e PDF Text Text April 14, 2021 Minutes of the meeting of the Board of Trustees of the Skokie Public Library held virtually via Zoom, Wednesday, April 14, 2021. CALL TO ORDER Mark Prosperi, President, called the meeting to order at 6:32 pm. Members present: Mark Prosperi, President; Gene Griffin, Vice President; Shabnam Mahmood, Secretary; Mira Barbir; Michelle Mallari; Magnolia Rivera-Pulex; Noreen Winningham Staff present: Richard Kong, Director; Laura McGrath, Deputy Director; Blythe Trilling, Finance Manager; Monica Chavez, Administrative Assistant to the Director Observers present: Nancy Kim Phillips; Amy Koester; Ly Nguyen; Veena Villivalam; Allyson Coan; Holly Jin; Mandy O’Brien; Lorrie Pomian Fisher; Sue Teller; Beth Dostert Guests present: Julian Prendi, Director of Finance, Village of Skokie; Andrew Berman, Andrew Berman Architect; Josh Campanelli, Shales McNutt Construction COMMENTS FROM OBSERVERS There were no comments from observers. APPROVAL OF THE MINUTES OF THE REGULAR AND CLOSED MEETINGS OF MARCH 10, 2021 Mr. Griffin made a motion, seconded by Ms. Barbir to approve the minutes of the regular meeting and amended minutes of the closed session of March 10, 2021. A roll call vote was taken and the minutes were approved unanimously and placed on file. The vote was 7 ayes and 0 nays. PRESENTATION FROM JULIAN PRENDI REGARDING PENSION LIABILITY Julian Prendi, Finance Manager for the Village of Skokie, presented to the Board regarding the Village and library’s pension liability and how that is reflected on Skokie property tax bills. Mr. Prendi left the meeting at 7:00 pm. DIRECTOR’S REPORT (Written report provided by Mr. Kong to the Board prior to the meeting) COVID-19 Reopening Update �I am pleased to report that all of the staff who expressed interest in receiving a COVID vaccination through our coordination efforts with the Village have received one. We also received some vaccinations through Erie Family Health Center, and some staff were able to secure vaccinations on their own. Of course, with the recent uptick in COVID numbers recently in Illinois and Cook County, we still want to be cautious and maintain safety measures such as requiring masks, social distancing, and limiting certain services throughout the building. Shelving, signage, custom millwork, and furniture have all been installed for Phase 3 (youth area and east side) of the renovation, and the collections that were in storage or temporarily located elsewhere in the library have been placed on the new shelving. Staff have worked diligently to prepare our new youth area and east side of the first floor for the public, and we are ready to expand in-person browsing on Monday, April 12. At this time, we will be adding a significant amount of square footage for public use, and this will allow us to increase the number of patrons allowed in the library at any given time and the time allowed per visit. We will still be on the conservative side of capacity and time limits compared to some other local libraries, but I feel that it is best to be cautious and observe how patrons use our newly renovated areas before expanding services further. Just as Governor Pritzker announced a “Bridge to Phase 5” plan for Restore Illinois, we are working on creating a plan to transition between Stages D and E of our COVID Reopening Plan. Hopefully we will see local COVID numbers improve soon as more people in the community receive vaccinations, and that will mean “dialing up” our level of services and operations. According to the April 6, 2021 SkokieNews email, Skokie's current positivity rate is 2.71 percent, down from 4.30 percent last week. In addition, 45% of Skokie’s total population, 58% of residents age 18 and above, and 84% of residents age 65 and above have received at least one dose of vaccine. Renovation Update Major construction aspects of the renovation project are essentially completed, and Shales McNutt Construction (SMC) will no longer have a daily presence on site. Some remaining work will be completed over the next month or so as we wait for parts. Andrew Berman Architect (ABA) made two visits in the past month and identified some smaller changes that they would like to see in the youth area and east side of the first floor. This includes possible lighting enhancements and shelving adjustments. We also need to wait for some remaining landscaping work that will be taken care of after the weather gets warmer. Door operators for the first floor restrooms, which will offer greater accessibility, are also expected in the next month as we are waiting for some hardware. SMC will try to group the remaining work together so that there will be minimal disturbance to public services and library operations, and they will be on-site to manage the work as needed. We are also working with local artist Jay Ryan, who designed the wrap for the bookmobile in 2016, on a design for the dome ceiling in the storytime room. The combination of lights and the design Mr. Ryan is working on will present our youth librarians with a wide array of “scenes” for kids and their families attending programs in the room. �The renovation will be completed under budget, even with the aforementioned work expected over the next month. Final closeout documents, including a budget summary, will be shared by SMC after the project is totally completed. ABA and SMC can provide a final presentation to the Board as we close out the project. Financial Outlook for FY 2020-2021 Note: An update will be provided each month through FY 2021 The projected balance sheet for the current fiscal year is presented this month, and finance manager Blythe Trilling and I expect to end the fiscal year with an excess of revenues over expenditures. We will provide an update next month and in June. Of course, we are still on track to meet our unofficial reduced (by 10%) spending target this fiscal year. All COVID-related reimbursements submitted thus far have been received. This includes $20,043.47 submitted through the Village of Skokie (CARES Act Funding), $500.00 from the LSTA Cares Act Grant, and $5000.00 from Illinois Department of Commerce & Economic Opportunity’s Coronavirus Relief Fund (CRF). These funds provide reimbursements for items such as facemasks, acrylic safety shields for public service desks, and cleaning products. Spring real estate tax collections are at $5,648,959 as of the end of March. This is 77.63% of what we budgeted for. As a comparison, at a similar point in the fall, we had received 78.21%, so collections appear to be very similar. Still, we will need to watch the revenues coming over April and possibly into May to see if we will have close to what we are projecting for the year. We anticipate receiving more of the expanded collections in April and May since the property tax deadline was extended to May 3, 2021. Renovation Dedication Ceremony and Plaque With the renovation project winding down, I would like Board input on whether or not we should have a dedication ceremony to mark the project’s completion. Due to the ongoing pandemic, the event would need to be on a much smaller scale than what we would plan in normal circumstances, but it might be a good idea to do something simple possibly in June when a small gathering can be held outside before allowing guests to tour the library. We could invite Mayor Van Dusen and other local officials and perhaps some key community partners to join us. I have had some initial conversations with Andrew Berman Architect (ABA) and ASI Signage to discuss a dedication plaque, as is customary when a public building like the library undergoes a major renovation. In the past, after each building expansion or renovation, there has been a physical plaque hung on the wall somewhere in the building. ABA suggested the idea of having a film/vinyl “plaque” applied to the glass in the west vestibule. It would include the names of the Library Board members, as well as acknowledging the library director, the deputy director, architect, and construction manager. If the Board would like, it could also include the names of the former trustees who were involved with the planning of the renovation earlier on. Board guidance on a possible dedication ceremony and plaque is requested. Building Review �As previously mentioned, I would like to update our capital asset study now that so much work has been completed as part of the renovation project. The last capital asset study was completed in 2017 by Building Technology Consultants, Inc. (BTC), and it is a good idea to update this kind of study every 4-5 years. An updated building review should give us useful information to determine the condition of the building and an idea of what major capital expenditures may be needed in the next 10-15 years for maintenance. I received a proposal from BTC to update their capital asset study from 2017 at a cost of $8,000, with an additional $1,000 for an optional meeting with the Board, so it would be $9,000 total. I have also discussed a similar building review with John Shales from Shales McNutt Construction (SMC) at a cost of $8,900. There might be some advantages to continuing our working relationship with them now that they are so familiar with our building and grounds. They would bring in a team of engineers, roofing experts, elevator experts, and consult with our Renovation Project Manager Josh Campanelli and Site Superintendent Mike Glover. A field assessment would include site elements (i.e., landscaping, asphalt pavement, walkways, etc.), roofing, façade, and mechanical, electrical, plumbing, and fire protection systems and equipment. In the years ahead, SMC could also work with us on larger, complex projects such as the roofing replacement by putting together a scope of work, assisting with the bidding process, and managing the project. IMET Update Finance Manager Blythe Trilling recently attended the Annual IMET (Illinois Metropolitan Investment Fund) Participant meeting. She found out that 59.3% of the amount invested had been distributed with the last distribution occurring back in April 2020. We have received 55.64% as of December 2019, so we expect to receive an additional $4,096.87. IMET has another mediation with a third party receivership in April, as they are trying to recover additional funds. Additional updates will be provided to the Board as we get them. Short Takes for Trustees RAILS provides access to United for Libraries’ series of recorded training videos “Short Takes for Trustees” for library trustees and staff. Topics include what it means to be a trustee, how to set policy, how to evaluate the library director, board self-evaluation, and ethical and parliamentary standards for boards. Trustees can create their own login to access these training videos on the RAILS website. Information is available at https://www.railslibraries.info/services/trustee. Discussion of Director’s Report Mr. Prosperi asked about the possibility of placing some chairs on the floor, spaced out. Mr. Kong said he believes we can do that sooner rather than later. Mr. Prosperi asked how many patrons other libraries are letting inside at a time. Mr. Kong said that it varies depending on the library, anywhere from 25-200+. Ms. Barbir asked which library was permitting 200 people in at a time. Mr. Kong said that it is Gail Borden Library, which is a very large building. Ms. Rivera-Pulex asked if Mr. Kong �was aware of a rise in local COVID cases after spring break. Mr. Kong stated that he monitors the COVID metrics for the state, county, and village on a daily basis. Ms. Mahmood asked if there are any additional photos of the renovation that can be shared on social media. Mr. Kong said he would send the Board some photos taken by the library’s staff photographer. Mr. Berman provided an update to the Board regarding the renovation project. ABA is very pleased with where things stand. The project came in on time and as expected. He explained that there is still a little bit of ongoing tuning. Mr. Campanelli from SMC said they are very excited with how things have turned out and praised the team. They are working on some final punchlist items. Mr. Kong asked the Board for their thoughts regarding a renovation dedication ceremony and the mock-up of the plaque drafted by graphic designer Neil Donnelly. Mr. Prosperi’s thoughts were to wait until it is safe to increase the numbers of people in the building before holding a dedication ceremony and he expressed a desire to increase the number soon due to the size of the building. Mr. Kong proposed a small outdoor ceremony with a select group of people with the possibility of scattered tours over several days. Ms. Barbir felt that was a good idea. Ms. Rivera-Pulex said it would depend on the day of the week. Mr. Prosperi proposed a Saturday. Mr. Prosperi asked about whose names would be included in the signage. Ms. Barbir said she felt that including those that worked on the project but are no longer on the Board would be appropriate. Ms. Winningham liked the idea of tours spread out over several days. She also liked the idea of the window film versus a physical plaque. Ms. Barbir feels that it would be very meaningful to have some kind of plaque. Ms. Winningham proposed including the bookmobile as part of the celebration. Ms. Mahmood feels like window film might seem a little temporary so a physical plaque might be a good idea in addition to the vinyl. Mr. Kong asked the Board for their thoughts on an upcoming building review. Mr. Prosperi and Mr. Griffin were in favor of having SMC perform the review, given their recent knowledge of the building. Ms. Winningham asked how a capital asset study might affect the insurance for the library. Mr. Kong stated that the insurance is not given a copy of the capital asset study. Mr. Prosperi explained that it is more of a budgeting tool. Mr. Kong will follow up with SMC to get the process started. Mr. Prosperi asked for an update on the roof leaks. Mr. Kong explained that the library brought in a structural engineer and a roofing expert, Tom Hutchinson, to look at the issue. Mr. Hutchinson found some water pooling under the roof membrane at the point where the first and second floor roofs are joined. Mr. Hutchinson suggested that a total replacement of the first floor roof would probably be a good idea, if that can be accelerated. Mr. Kong asked Mr. Hutchinson if it would be necessary to make the repair to the roof if the decision is to do a full replacement �in the fall. The contractor felt that it would not be necessary but Mr. Kong is going to evaluate it more. Ms. Rivera-Pulex asked if the library has a maintenance contract with roofing companies. Mr. Kong stated that the library has roofing companies come out regularly for both inspections and repairs and had a full assessment done recently. Mr. Kong commented that he does not think that the library should wait out the entire warranty, which expires in December 2022, before carrying out the project. Mr. Prosperi asked if that would mean shutting down parts of the library. Mr. Campanelli said that there might be some disruption of service depending on the roofing system they decide on. It would be maybe a half a day or day here and there, not for any extended length of time. Ms. Mahmood left the meeting at 7:30 pm. Ms. Winningham asked if any toxic substances have been identified in former studies such as asbestos, mold, or lead. Mr. Kong stated that there have not, to his knowledge. BILLS Ms. Barbir asked a question about a payment to Dell Marketing under the technology line. Mr. Kong stated that it was for the purchase of the computers approved by the Board in February. Ms. Winningham had a question regarding the purchase of a panic device on an exterior door. Mr. Campanelli said that he believes it is for the panic device added to the new storytime door. Mr. Prosperi asked how many panic devices the library has. Mr. Kong stated that there are panic buttons set up at all the public service desks and one in the bookmobile. Mr. Prosperi also asked who is contacted when one of the devices is triggered. Mr. Kong stated that there is a phone tree that includes police and fire, as well as himself and Ms. Brooms, the library’s safety manager. Ms. Rivera-Pulex asked if there is a policy or limit with regards to the library credit cards. Mr. Kong stated that his spending limit is $10,000 without Board approval. He said that there is not any limit designated in the Finance Policy with regard to a single charge limit for credit card transactions. She asked how many credit cards the library has. Mr. Kong stated that there is a Fifth Third account primarily used by the finance office for the purchase of supplies, renewal of memberships, and other purchases when it is not possible to cut a check. There is also an American Express card that Mr. Kong carries but rarely uses. She asked if the library gets any kind of rewards or points. He stated that there are some bonus points which get used for things like gift cards or lunches for staff. Ms. Rivera-Pulex also asked about a $1,700 charge on the Amazon account. Mr. Kong said that he believes it is a purchase of items for the makerspace. Ms. Winningham asked a question about Jensens Plumbing and Heating that showed up under maintenance, capital, and renovation. Mr. Kong explained that the charge under maintenance of buildings and grounds for the repair to a manhole cover from last year, which was billed quite late. The one in the capital line was part of the renovation, which is managed in the pay apps by �Mr. Campanelli. Mr. Kong explained that the construction pay app and the bills are two separate things. A motion was made by Ms. Rivera-Pulex, seconded by Mr. Griffin: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE BILLS, SUBJECT TO AUDIT. The roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. Mr. Campanelli left the meeting at 7:38 pm. APPROVAL OF CONSTRUCTION PAY APPLICATION #16 The Board reviewed Construction Pay Application #16 and change orders #184, 211, 213-219, 222224, 226 and 229. None were in amounts requiring Board approval. Mr. Prosperi asked if this is the final pay application. Mr. Kong stated that there may be two more. Mr. Griffin asked about the change in formatting. Mr. Kong said that SMC puts it together so that would be a question for them. A motion was made by Ms. Barbir, seconded by Ms. Winningham: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE CONSTRUCTION PAY APPLICATION #16, SUBJECT TO AUDIT. A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. Mr. Berman left the meeting at 7:42 pm. CONSENT AGENDA (Financial Statements; Reports; Personnel) Mr. Griffin made a motion, seconded by Ms. Mallari: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT, AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE PLACED ON FILE: 1. REPORTS; 2. PERSONNEL: HIRE: FRANCES KANG, PART-TIME PATRON SERVICES ASSISTANT, PATRO SERVICES DEPARTMENT, EFFECTIVE MARCH 30, 2021; PROMOTIONS: DENISE HUDEC, FULL-TIME COLLECTION DEVELOPMENT SUPERVISOR, ACCESS SERVICES DEPARTMENT, EFFECTIVE APRIL 12, 2021; SOPHIA LAWRENCE, FULL-TIME MATERIALS HANDLING ASSISTANT SUPERVISOR, ACCESS SERVICES DEPARTMENT, EFFECTIVE MARCH 1, 2021; MONICA MIRELES, PART-TIME MATERIALS HANDLER, ACCESS �SERVICES DEPARTMENT, EFFECTIVE MARCH 22, 2021; DEPARTURES: FARIHA MANGRIO, PART-TIME MATERIALS PAGE, ACCESS SERVICES DEPARTMENT, EFFECTIVE MARCH 13, 2021; AMBER SMITH, PART-TIME PATRON SERVICES ASSISTANT, PATRON ENGAGEMENT DEPARTMENT, EFFECTIVE MAY 12, 2021; RETIREMENT: LUKIE MARRIOTT, PART-TIME ADVISORY SERVICES SPECIALIST, PATRON ENGAGEMENT DEPARTMENT, EFFECTIVE APRIL 30, 2021. A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. PROJECTED YEAR-END BALANCE Mr. Kong said that he expects there will be an excess in revenues over expenditures this year in the operating fund. Ms. Rivera-Pulex asked what is done with that excess at the end of the year. Mr. Kong explained that in past years the Board has agreed to transfer the excess to the reserve fund. Last year, the excess stayed in the operating fund. The Board usually decides what to do with the excess in June. Mr. Prosperi asked what account the excess would go into. Mr. Kong explained that there are a number of different accounts, which he and Ms. Trilling manage on a month-to-month basis. The Board noted the projected year-end balance. QUARTERLY INVESTMENT UPDATE (Written memo provided by Mr. Kong to the Board prior to the meeting) The investment policy states that the director shall prepare a quarterly report on investments and their returns. The library’s Reserve Fund for Sites and Buildings includes the following accounts, with their respective balances at the end of the 1st Quarter 2021. • Fifth Third Bank Reserve Fund ($1,095,007) • IL Funds Reserve Account ($5,418,375) • IMET Reserve Fund ($571) • North Shore Community Bank Max Safe 4 CDs ($1,068,319) • First Bank Chicago CD 0436 ($1,076,936) • First Bank Chicago CD 2083 ($1,082,122) The total balance of the Reserve Fund as of March 31, 2021 is $9,741,331. This is a 5.33% decrease from the balance one year ago on March 31, 2020 due to the 2019 Bond Debt Service payments made on June 1, 2020 and December 1, 2020. �The spreadsheet provided to the Board includes more detail about the accounts that make up the Reserve Fund and their returns. Ms. Rivera-Pulex asked about how the banks are chosen. Mr. Kong said that the criteria are in the library’s investment policy. There are many different factors considered. The library tries to use banks with a local community presence. The Board noted the quarterly investment update. APPROVAL OF TEMPORARY EXPANDED FAMILY AND MEDICAL LEAVE POLICY DUE TO COVID-19 (Written memo provided by Mr. Kong to the Board prior to the meeting) In June 2020, the Board approved the Family and Medical Leave (FMLA) Expansion and Emergency Paid Sick Leave Policy mandated by the Families First Coronavirus Response Act (FFCRA). These provisions applied through December 31, 2020, when the FFCRA expired. In January 2021, the Board approved a temporary policy to expand FMLA benefits for staff through March 31, 2021. This action allowed library staff to be eligible to use the expanded FMLA if they are unable to work (or telework) due to the need to care for their child when the child’s school or place of care has been closed or their childcare provider is unavailable because of a COVID-19 related reason. Each library staff member was given up to 12 weeks of leave to use from April 1, 2020 to March 31, 2021, paid at 2/3 of their regular rate of pay. Library staff who have already utilized expanded FMLA hours from FFCRA last year will have their leave time treated as we would normally handle FMLA and not have their time “reset” for 2021. Since the Board approved a separate temporary paid sick leave policy earlier during the December Board meeting, staff already have the option to request up to two weeks of paid sick leave during 2021. Only a very small number of staff have used this expanded FMLA benefit thus far (241.75 hours for a total amount of $4,377.93), but since the challenges of the pandemic continue to affect library staff, another extension of this temporary policy would be very helpful to those who may need it through June 2021. Mr. Kong recommended Board approval of the Temporary Expanded FMLA Policy. A motion was made by Ms. Barbir, seconded by Ms. Rivera-Pulex: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE TEMPORARY EXPANDED FAMILY AND MEDICAL LEAVE POLICY DUE TO COVID19 AS PRESENTED. A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. �APPROVAL OF INTERGOVERNMENTAL AGREEMENTS FOR SCHOOL EDUCATOR CARDS (Written memo provided by Mr. Kong to the Board prior to the meeting) In June 2018, the Board approved intergovernmental agreements for school educator cards. Lorrie Pomian Fisher, School Services Librarian, worked on some changes to the current agreements. The first attachment provided to the Board shows the changes to the current agreements with comments, and the subsequent attachment shows the new proposed intergovernmental agreements. There is one agreement for use with local school districts, and another for use with local private schools. The library currently issues cards to administrators, teachers, and staff who work directly with students or supervise such work. In doing so, our goal is to provide services to the educators who support the education of Skokie’s students, but do not live within the boundaries served by our library. At the start of each year, the library works with each school district, as well as private schools serving Skokie residents, to identify individuals who wish to obtain an educator library card that is valid for one full school year. The cards are used for borrowing materials for educational purposes only. This is just one of a number of services we offer to support the education of Skokie students and schools. In order to comply with state statutes and administrative codes related to issuing library cards to educators, it is recommended that the library adopt intergovernmental agreements with our local schools and school districts. The intergovernmental agreements adopted in 2018 were reviewed by our attorney, and no significant changes requiring further legal review were made. Mr. Kong recommended approval of the revised intergovernmental agreements for school educator cards. Ms. Pomian Fisher provided a brief explanation of the IGAs to the Board. Ms. Mallari asked if the agreement only pertains to schools. Ms. Pomian Fisher explained that there are two agreements, one for public school districts and one for private schools. Mr. Kong asked if Ms. Mallari had another entity in mind. She asked if the park district’s preschool program, for example, has access to the library. Ms. Pomian Fisher explained that the early childhood centers and home daycares have business library cards, so the library does serve them, they just do not have IGAs because they tend to be for-profit entities. Ms. Mallari asked if this includes preschools run by churches or other faith-based entities. Ms. Pomian Fisher reiterated that it is her understanding that all of those entities are served through the business library card program. Mr. Kong explained that the privileges are very similar to those of individual cardholders. Ms. Rivera-Pulex asked what kind of feedback the library receives from the educators for being allowed to use these cards. Ms. Pomian Fisher said that, by and large, they express their appreciation for not only the materials but also their access to staff people to help save them time and curate book bags for them. �Ms. Winningham said that she was very impressed with the reciprocity with the schools. It is sort of a megaphone into the community for the library. She asked what the benefit of the business card program is to the library. Mr. Kong explained that it has helped form great relationships with our local businesses and results in things like sponsoring of our summer reading program, among other things. Mr. Griffin thanked Ms. Pomian Fisher for her work on the IGAs. He asked why schools are not giving the library copies of textbooks to add to the collection anymore. Ms. Pomian Fisher explained that actually, students are not using textbooks anymore. They are able to access the resources from their online devices and the textbooks just aren’t being used anymore. He asked if there is any advantage to the library getting online access to the textbooks so that students could come to the library for that access. Ms. Pomian Fisher explained that the students can access those directly through the schools, sometimes with help from staff at the library, but she does not see a need for the library to have additional access. On the contrary, the schools use the library’s subscriptions to augment their resources for their students. A motion was made by Mr. Griffin, seconded by Ms. Rivera-Pulex: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE REVISED INTERGOVERNMENTAL AGREEMENTS FOR SCHOOL EDUCATOR CARDS. A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. APPROVAL OF FY 2021-2022 OPERATING BUDGET (Written memo provided by Mr. Kong to the Board prior to the meeting) With the new fiscal year starting in May, the proposed FY 2021-2022 Operating Budget was presented for Board consideration. Finance Manager Blythe Trilling assisted Mr. Kong in preparing this information, which includes the projected revenues and expenditures sheet and a more detailed proposed operating budget spreadsheet. Due to uncertainty stemming from the ongoing economic impact from the pandemic, the library is being conservative with its projections for revenue. In total, the projected revenue for FY 2022 is $550,000 less than what was projected for FY 2021. A large portion of this comes from the projected difference in property tax revenue compared to last year at a total of $269,500 for the fall 2020 and spring 2021 collections combined. Revenue from corporate replacement taxes (i.e., personal property replacement taxes collected from corporations, partnerships, trusts, and public utilities) is also projected to be lower by $100,000. We also significantly reduced projected revenue from interest from our interest-bearing accounts and donations in comparison to last year. �It is also important to note that projections for property tax revenue are based on a 0% increase from the total levy amount from the prior year. The total amount of the 2020 levy, approved by the library Board in September 2020, is $13,474,986, which is the same amount it has been since 2017. This is the third year in a row that the library did not increase its total tax levy amount. This projected reduction in revenue of $550,000, in addition to increases that are required in some budget lines (e.g., Insurance), needs to be accounted for in the operating budget for the next fiscal year. Here are some key points to understand how this was handled in the proposed budget: • The Programming budget is significantly reduced because we do not expect to have many inperson programs inside the building for at least the first part of the fiscal year. Even with this reduction, we anticipate a strong level of service with programming, including strategic increases from this current year to support EDI events for the community, reading programs, collaborative opportunities with community partners, and experiential learning services (i.e., Studio and BOOMbox). Mr. Kong expects this budget line to return to prior levels in FY 2023. • There is a decrease in the Salaries line by $200,000 compared to last year’s approved budget. The proposed budget of $6,900,000 would cover salaries and wages at our current levels, as well as return to the full staffing levels we will need as we expand our services and operations as expected. For additional context, it is important to note that during FY 2021, all library employees received full wages for normally scheduled hours regardless of their ability to work while the building was closed, and no one was laid off or furloughed due to the pandemic. All eligible employees also received a merit increase and COLA increase during FY 2021. Still, we will end this current fiscal year underspent in our Salaries line because not all vacant positions were immediately filled this past year. Mr. Kong expects there will be a need to hire additional staff to get closer to pre-pandemic levels as library services and operations expand throughout FY 2022. Merit and COLA increases are not factored into the Salaries line in this proposed FY 2022 operating budget since the Board has not yet approved increases, but the Board may choose to approve increases and amend the operating budget later during the fiscal year if desired. • The Continuing Education and Memberships budget line is significantly lower than last year’s approved amount because we expect most library conferences will be held virtually at least for the start of the fiscal year. Still, we are budgeting enough to send a large group to the National Public Library Association Conference, to be held in Portland, OR, in March 2022. Mr. Kong expects this budget line to return to prior levels in FY 2023. • In earlier drafts of the projected budget, the Physical Content (i.e., physical books, movies, etc.) budget was significantly reduced, but with our circulation already increasing as we open up the library for expanded in-person browsing, this budget line was increased to $800,000 in this final proposed budget. This is still a small reduction compared to last year’s approved budget for Physical Content. The materials processing budget was also reduced by $30,000 compared to last year. The Leased Content (digital materials like eBooks and streaming content) budget was also increased by $50,000 from the prior draft of the budget since use of these materials continues to rise. �• • The Printing and Publicity budget is reduced from the current year’s approved operating budget. This projected budget will still allow for a robust communications plan, including our print newsletters, special brochures, print signage, and new cardholder welcome materials. Once it is safe to bring back all of our services in the library, we will have a significant campaign to spread the word and really highlight the completed renovation. The Capital budget is lower compared to last year’s approved budget, but there is also a potential “Utilization of Reserves” noted in the projected revenues and expenditures. Though the renovation will be completed soon, recent roofing issues may accelerate the library’s plans to replace at least the roof from the original building this fiscal year. Certain areas of the budget need to be increased: • The Professional Services budget was increased since the March draft of the operating budget by $30,000, and overall is significantly higher than the budget last year. We expect to incur more legal fees this next fiscal year, and there is also funding set aside for EDI (equity, diversity, inclusion) work and possibly assistance with our next strategic planning process. This line may also cover the fees for a construction or engineering firm to create a new capital asset plan or building review to revise our long-term projections for capital expenses. • A large portion of the Maintenance of Equipment budget line usually goes to the cost of maintaining our RFID and materials handling equipment from Bibliotheca. Last year, to coincide with new equipment purchased for the newly renovated areas, we signed a new agreement that included a one-year waiver of the maintenance fees on the new equipment. During the next fiscal year, maintenance fees will go up. This line also includes copier costs. • As discussed during prior Board meetings, the costs for our LIRA insurance coverage increased for 2021, so we have adjusted the Insurance line to factor in this and another potential increase for 2022. In summary, Mr. Kong projects $12,298,186 in general operating expenditures and an additional $2,000,000 in anticipated expenditures from the 2019 bond proceeds for remaining renovation expenses. The 2019 bond debt payment will be $1,198,300, and there is a potential “Utilization of Reserves” of $1,000,000. Total expenditures for the general operating budget, renovation expenditures from the 2019 bond, the 2019 bond debt payment, and potential “Utilization of Reserves” is $16,496,486. Board approval of the budget was requested. Mr. Prosperi asked how much the roof projects are anticipated to cost. Mr. Kong said that the first floor roof is projected to cost $960,000 and the second floor $750,000. Ms. Rivera-Pulex asked why Mr. Kong is only allocating a potential utilization of reserves of $1,000,000 if both roofs will cost more than that. Mr. Kong explained that he was anticipating the replacement of the lower roof only in the immediate future but will confirm that after discussing with the roofing expert. He expects to bring a proposal to the Board at the next meeting for a decision to be made. The utilization of reserves can be amended at a future date if necessary. �Ms. Rivera-Pulex asked why there is no allocation for the summer/winter reading programs. Mr. Kong explained that there will be a significant summer reading program, it is just being run differently than last year with more online and at-home projects and learning opportunities, versus having every child in Skokie come to the library in a one-week period to pick up shirts and badges. The decision was also made to not approach businesses for donations this year considering the change in format. Ms. McGrath explained that there is money in the programming line for summer reading and there will be a significant program. A motion was made by Ms. Rivera-Pulex, seconded by Ms. Barbir: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE FY 2021-2022 OPERATING BUDGET AS PRESENTED. A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. APPROVAL OF CHANGE TO ELECTION CYCLE FOR BOARD OFFICERS (Written memo provided by Mr. Kong to the Board prior to the meeting) In 1988, the Board changed the length of officer terms to two years instead of one, and officer elections have been held in even numbered years since then. Our attorneys recently recommend that we have officer elections within 60 days after an April consolidated election, which take place in odd numbered years. Doing this will put us in compliance with 75 ILCS 5/4-6, which reads: (75 ILCS 5/4-6) (from Ch. 81, par. 4-6) Sec. 4-6. Within 60 days after their election or appointment, the trustees shall take the oath of office and meet to organize the board. The required oath may be taken and subscribed before the Secretary or Secretary pro tempore of the library board, the County Clerk of the county containing all or a larger portion of the library, the Judge entering the order for the establishment referendum or before any other person authorized to administer oaths. The first action taken at the organizational meeting of the board shall be the election of a President and a Secretary and such other officers as the board may deem necessary, and the board shall further provide in the bylaws of the board as to the length of the terms in office. The trustees shall determine the time and place of all official meetings of the board at which any legal action may be taken and shall post notice thereof at the public library maintained by the board and at not less than one public place within the corporate confines of the area of library service one day in advance thereof. (Source: P.A. 85-751.) Here are two options for the Board to consider if the Board wants to maintain two-year terms: �1. Keep our existing officers’ terms in place expiring in May 2022, when the Board can hold an election for one-year terms (i.e., 2022-2023). This would mean the Board would then have another officer election in 2023 after the April consolidated election, getting back to two-year terms (i.e., 2023-2025). This would put us on the odd numbered year schedule to align with the April consolidated election cycle. 2. Hold an officer election this May, essentially cutting short the two-year terms (i.e., 20202022) currently held by our three officers. This would allow the Board to keep the two-year election cycle moving forward but switch to an odd numbered year schedule to align with the April consolidated election cycle. If the Board would like to move to an annual election of officers, instead of electing officers for twoyear terms, that would work as well. However, the Board would need to make a change to the current Board Bylaws. Board action was requested. Mr. Prosperi stated that he is planning on being President for only one more year to finish out his currently existing term. Mr. Griffin proposed waiting until next year to hold another officer election once Mr. Prosperi’s term is up. A motion was made by Mr. Griffin, seconded by Ms. Mallari: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES CARRY OUT THEIR CURRENTLY ELECTED TERMS AND THAT ANOTHER OFFICER ELECTION BE HELD IN 2022 FOR ONE YEAR TERMS, AND SUBSEQUENTLY ANOTHER ELECTION IN 2023 AFTER THE APRIL CONSOLIDATED ELECTION FOR TWO YEAR TERMS. A roll call vote was taken and the motion passed unanimously. There were 5 ayes and 1 abstention (Mr. Prosperi). REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS) RAILS Board of Directors Meeting Summary Friday, March 26, 2021 The following are highlights from the March 26, 2021, RAILS Board of Directors meeting’s supporting documents and recorded video conference via Zoom. Opening greeting and call to order at 1 pm: Michael Campbell, President Roll call by Emily Fister �Financial Report: Mr. Jim Kregor presented the financials covering eight months, ending February 28, 2021. The highlights are that the revenues remain above budget and expenditures well below. He reported that due to deferral of expenditures and savings resulting from the pandemic, the Area and Per Capita Grant revenues are above budget by about $300,000. Mr. Kregor stated that not listed on the statement is an additional payment of $1,936,144.00 in March, which is the federally funded portion of the grant. Revenues will remain above budget for the year and the remaining funds to be received are all from the Live and Learn portion of the grant. He stated that they are all put in as vouchers to the comptroller's office for dispersal, but didn’t know when those payments will be made. Mr. Kregor stated however, that the outlook on this has improved primarily because the federal government has just passed their support act (the American Rescue Plan 2021), which is going to be funneling a considerable amount of funds to the federally funded portion of the state libraries and also to the state and local governments for additional support for the pandemic. Hopefully this may reduce the backlog of bills and make the state payments faster. Mr. Kregor said that the investment income remains well below budget due to low interest rates. Expenditures were almost $740,000 below budget. Last month the board approved granting retroactive salary increases and purchasing laptop computers, so beginning in March the spending favorableness will decrease a bit as these things are incorporated, but he still expects to remain below budget on expenditures for the year. The last item was the recovery of the fraudulent checks. There were three checks stolen and cashed. All three checks and all stolen funds have been recovered. No President’s Report Advocacy Committee Report, Jenna Nemec-Loise: Committee met on Thursday, March 11. Discussion included feedback from the ILA Legislative Meet Ups. Overall feeling is that there is a general lack of legislator support, so there was discussion about how that could be changed. The committee meeting also focused on collecting school library data and how they might be able to become more engaged with the Illinois State Board of Education and help out with the school library data collection process. The rest of their discussion was about trying to figure out just more globally how -- whether it be for academic libraries, public libraries, school libraries or specialized libraries -- they can reach those who are not currently advocating for libraries. Consortia Committee has not met since last RAILS meeting, but will be meeting on Monday, April 19. The EDI committee has not met since last RAILS meeting, but will be meeting on April 21 and again on June 15. However, they reported that since the last RAILS meeting the committee has �created three subcommittees: the Staff Training, Leadership Advocacy subcommittee, the Recruitment, Hiring and Retention subcommittee, and the Programs & Outreach subcommittee. They are formulating a calendar for each of those to meet via Zoom. Executive Committee, Policy Committee, Resource Sharing Committee, Universal Service Committee have not met since last RAILS meeting. Consortia Committee has not met since last RAILS meeting, but will be meeting on Monday, April 19. RAILS Monthly Report, Deirdre Brennan: A sheet was provided which covered the American Rescue Plan 2021 (referenced earlier in the financial report). It highlights what the library funding summary is. What/how money is coming to Illinois is still being figured out. There are a lot of funds going to state and local governments for broadband and education. ILA is leading the effort to form a plan what is needed and how to access the funds. Also included in the RAILS report are the quarterly reports from the LSAPS, which give information on their services. Ms. Brennan also gave an update on REALM. There was a meeting this week with members of the CDC vaccine team and she will be sending all the information from that meeting to RAILS members. She stated that the CDC is also planning a webinar in April. Someone from RAILS will either tag on to the webinar or RAILS will have somebody from the CDC vaccine team at one of their member updates. Today (March 26) is the final day for board nominations to be submitted. Ms. Brennan stated that a lot of nomination have been received and the committee’s request for diversity definitely paid off in terms of geography, job title, and ethnicity. A summary of an ALA report on vaccines was also presented. The fuller report was presented at the ALA Council. MEMBER ENGAGEMENT: Dan Bostrom provided members with documents. He gave an introduction and overview of approaches used to recruit members. He discussed the challenges of engaging every type of member (geographic type, priorities, things like hours, the different types of libraries, etc.), networking groups, presentations, town halls, and symposiums. He stated that member engagement is a mixture of four things: outreach, customer service, marketing and communications. His presentation was followed-up with brief discussion and Q&A with members. State Library/Secretary of State Jesse White: Greg McCormick reported that the Secretary’s budget has moved forward through the committee hearing processes sustaining funding at the FY2021 levels �for library and literacy programs. He also mentioned the American Rescue Plan/funding. They met with other state library agencies with IMLs regarding their initial expectations for this funding (and the ongoing LSTA appropriation funding) that will need to be expended by September 30, 2022. They will be meeting with them again, including LSTA coordinators, to discuss this and put together some high level plans of how the funding might be implemented. As in other states, this will be incorporated into the state’s budgetary process, but that is already underway. There was general discussion and Q&A about the possible uses and allocation of funds and grants. NEW BUSINESS: Dan Bostrom proposed The Center for Change School for membership. He thanked Ann Slaughter, Jenifer Cellene, and Chritine Schaaf who had already started the conversation with this school before presenting it to Dan. He gave a brief background of the school and their expectations (they already have considerable knowledge of RAILS). They also wish to join the Rock River Library Consortium and can only do so if they are if they are a part of RAILS. Hallie Cox made a motion to approve The Center for Change School for full membership in RAILS and requested for final approval from the Illinois State Library, seconded by Sarah McHone-Chase. Motion carried. The next item discussed was joint meetings with IHLS and ISL. This was something that was tabled previously. All believe it would be a good idea to revisit this and begin having the meetings, especially since meeting virtually makes it easier to schedule and get participation. Next item discussed was FY2022 budget. Preliminary conversation. Deidre Brennen stated that they obtained the Area Per Capita Grant application from the State Library and it is due June 1. This is the main funding source. Ms. Brennen mentioned that the budget is constructed from the ground up every year. Jim Kregor continued the conversation of the building of the budget with an overview of the process and all it includes, strategic plans, etc. General discussion and Q&A of budget process followed. Proposed plan is presented to committee in April and approved in May so it can go to the State Library by June 1. Next item is strategic planning. Consultants were brought in for the first strategic plan in 2013-14. Consultants have not been used since. There was discussion about it being time to look at bringing someone in again who can objectively look at it since it’s been so long and much has changed over the years, especially now with the pandemic. A list of proposals from consultants is in the works. Next item is virtual and in-person meetings – committee feedback about planning for future meetings based on where we are in Restore Illinois (phase 4+ of the five phase plan) and beyond. In-person vs. virtual or in-person combined with virtual, taking into consideration the Open Meeting Act and all state laws/requirements for quorum, etc. �UNFINISHED BUSINESS: • Very in-depth discussion about the Board Engagement Survey results. A follow-up report of the discussion will be drawn up and presented to the board. • Discussion on the statewide database proposal. • Discussion on the Unserved in Illinois report and Universal Service • Discussed agenda building for next meeting Meeting adjourned at 3:30 pm. Next meeting: 1 pm, Friday, April 23, 2021 via Zoom. Respectfully submitted, Cheryl Szucsits COMMENTS FROM TRUSTEES Mr. Griffin and the rest of the trustees congratulated Ms. Mahmood and Ms. Winningham on their elections. ADJOURNMENT At 8:28 pm a motion was made by Ms. Mallari, seconded by Ms. Winningham to adjourn the regular meeting. A roll call vote was taken and the motion passed unanimously. Shabnam Mahmood, Board Secretary � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes, Wednesday, April 14, 2021 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Mahmood, Shabnam (Secretary); Chavez, Monica Date A point or period of time associated with an event in the lifecycle of the resource 2021-04-14 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20210414.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 2020s (2020-2029) Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 19 pages 2000s 2020s Board Officer Elections COVID-19 library board meetings Renovation 2020 https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/a93bb5a6404217befb2878a60d9ee333.pdf?Expires=1777507200&Signature=G%7EykUil7tmRemEq9Qx0bmooJoAjL0PWTDEhDgHf72x6QKHvjzJDnKe4qPbmQ8YwHeBVYduewaxN7wDktu8rAXwoWUvZ1ZN%7E6GXa89lc4aSayfpuknVUNpc1jmvgFvDX8OohggQK3Pywcz%7Ee7AWP4xSOdfIZC2CDKHKu%7EvdGdJs9TT81viRmhJRQQWdc0SAPTCZTn4O3MNzZL0PFpEHgVGMFhSulSn2bMQUOioYhlwZkCMHSOBXytFP6pAU2Xsf3SYUOcSUtWXVIzLqG1KedS2D%7EzKM3xX9djQewEzAlSKhecnR0P2VdX41x-OVMmd9Ua42Yk0jQW18-DbWyti9LHQA__&Key-Pair-Id=K6UGZS9ZTDSZM 33d63a576e5dadb27a9364bd2a08b554 PDF Text Text March 10, 2021 Minutes of the meeting of the Board of Trustees of the Skokie Public Library held virtually via Zoom, Wednesday, March 10, 2021. CALL TO ORDER Mark Prosperi, President, called the meeting to order at 6:34 pm. Members present: Mark Prosperi, President; Eugene Griffin, Vice President; Mira Barbir; Michelle Mallari; Magnolia Rivera-Pulex; Noreen Winningham; and Richard Kong, Director Member absent: Shabnam Mahmood, Secretary Staff present: Laura McGrath, Deputy Director; Blythe Trilling, Finance Manager; Monica Chavez, Administrative Assistant to the Director Observers present: Jarrett Dapier; Amy Koester; Veena Villivalam; Jimmy Gonzalez-Vicker; Amanda; Rachael; Rory Fanning; Allyson; David Grossman; Ly Nguyen; Scott Harrod; Megan Rosol; Nancy Kim Phillips; Pam Levitt; Tiffany Breyne Guests present: Andrew Berman COMMENTS FROM OBSERVERS Rory Fanning, a Skokie resident, made a comment asking the library to support the unionization of the library workers. David Grossman, a Skokie resident, also made a comment in support of the unionization of the library staff. APPROVAL OF THE MINUTES OF THE REGULAR AND CLOSED MEETINGS OF FEBRUARY 10, 2021 Ms. Barbir made a motion, seconded by Mr. Griffin to approve the minutes of the regular meeting of February 10, 2021. A roll call vote was taken and the minutes were approved unanimously and placed on file. The vote was 6 ayes and 0 nays. Ms. Rivera-Pulex made a motion, seconded by Ms. Mallari to approve the minutes of the closed session of February 10, 2021. A roll call vote was taken and the minutes were approved unanimously and placed on file. The vote was 6 ayes and 0 nays. DIRECTOR’S REPORT (Written report provided by Mr. Kong to the Board prior to the meeting) �COVID-19 Reopening Update We are approaching the one-year mark since the library’s emergency closure last March. Our region (10) moved out of Tier 1 mitigations last month and into Phase 4 of the Restore Illinois plan. Our current service model is going well, and many patrons are expressing appreciation for being able to browse for books and more in the library. People are also picking up print jobs, tax forms, and some program supply kits near the west entrance. We are seeing more people coming in to use computers on the second floor as well. As more people in the community receive vaccinations and COVID-related metrics continue to trend in a more positive direction, we will examine when it makes sense to expand services in a safe way. For now, though, there are still limitations on the total number of patrons allowed at any given time as well as time restrictions for visits. When the renovation of the youth area and the east side of the first floor are completed, and safety measures (e.g., desk shields, stanchions, hand sanitizer) are set up, we will open the youth collections to the public for in-person browsing. Program rooms such as the Petty, MR Room, Activity Room, BOOMbox, and Storytime Room, will all remain closed until we determine it is safe to begin in-person programs. Library staff continue to assist with calls made to the Village’s COVID hotline, and we are also supporting AARP volunteers to provide tax filing assistance to the community. Renovation Update We are nearing the end of our major renovation project, with Phase 3 of the renovation on the east side of the first floor scheduled for completion at the end of the month. Most of the ceiling and flooring has been completed, and we are waiting for some custom millwork for staff service points and other areas. We are also working with local artist Jay Ryan, who designed the wrap for the bookmobile in 2016, on some artwork for the domed ceiling and possibly the walls of the new Storytime Room. Andrew Berman Architect (ABA) visited for several days to examine progress throughout the building, and expressed great satisfaction with what they saw. They will work closely with Shales McNutt Construction (SMC) and the library to close out the punchlist for the project over the next month or so. Over the next few weeks, we will see shelving installed, collections moved in from storage and temporary locations, and furniture delivered. Staff will need a significant amount of time to prepare the collections areas in the youth area for public use. This will be complicated by social distancing requirements, so there will likely be a need to close the library for in-person browsing in parts of or all of the first floor near the beginning of April. We would still try to make holds pickup and computer use available to patrons. We are still projected to complete the renovation on budget, with the allowances and contingency budget in a good position with one month left in the project, but we will likely have some late adjustments needed for the shelving and lighting on the first floor. Closeout documents will be shared by SMC after the project is completed, and I will ask ABA and SMC to provide a final presentation to the Board as we close out the project. Financial Outlook for FY 2020-2021 Note: An update will be provided each month through FY 2021 We are still on track to meet our significantly overall reduced (10%) spending target this fiscal year, though we may be slightly overspent on the reduced salary line (still underspent when looking at the actual budget for the fiscal year). Also, as reported earlier, a few other lines, such as the printing and �publicity line and the capital line, will be overspent when looking at the unofficial reduced budget. Overall, we expect to end the fiscal year well within our approved operating budget. Board Officer Elections In 1988, the Board changed the length of officer terms to two years instead of one, and officer elections have been held in even numbered years since then. Our attorneys recently recommend that we have officer elections within 60 days after an April consolidated election, which take place in odd numbered years. Here are two options for the Board to consider: 1. Keep our existing officers’ terms in place expiring in May 2022, when the Board can hold an election for one-year terms (i.e., 2022-2023). This would mean the Board would then have another officer election in 2023 after the April consolidated election, getting back to two-year terms (i.e., 2023-2025). This would put us on the odd numbered year schedule to align with the April consolidated election cycle. 2. Hold an officer election this May, essentially cutting short the two-year terms (i.e., 2020-2022) currently held by our three officers. This would allow the Board to keep the two-year election cycle moving forward but switch to an odd numbered year schedule to align with the April consolidated election cycle. ILA Library Trustee Forum The Illinois Library Association (ILA) Trustee Forum is planning a series of webinars this spring. Topics will include, “One Year On – Where is Your Library and How Can You Prepare for a PostCOVID World,” “Equity, Diversity and Inclusion: What Library Trustees Need to Know,” and “Boot Camp for Trustees.” The dates are March 13, April 17, and May 15. More details and registration information will be shared on the ILA website soon. Please let me know if you are interested in the library registering you for these webinars. Equity, Diversity, Inclusion (EDI) Update During the December Board meeting, the Board asked me to have further discussions internally about our EDI efforts and report back in three months. Due to other pressing matters related to managing our overall COVID-19 response, wrapping up Phase 3 of our renovation project, and addressing other urgent issues, I have not had enough time to fully assess our EDI efforts and prepare a revised recommendation in regards to what aspects of our work may require assistance from a consultant. I will work with staff and community members to identify how we can pursue EDI in alignment with the library’s vision and mission. I welcome Board input, and will incorporate any comments and feedback into another update hopefully in the summer after the renovation project is wrapped up. Discussion of Director’s Report Mr. Berman commented on the recent visit by ABA to the library. He said it was a productive visit. The project remains on schedule. ABA will be back at the library again on two more occasions to close out the punchlist and on an as-needed basis thereafter. Things are going well, the team remains focused. He expressed a desire to be able to walk around the library together once the project is completed in the not too distant future. �Mr. Prosperi suggested that the Board make a decision regarding Board officer elections at the April meeting. Mr. Kong will add it to the agenda. APPROVAL OF CONSTRUCTION PAY APPLICATION #15 The Board reviewed Construction Pay Application #15 and change orders #145r1, 207, 208r1, 209, 210, and 212. None were in amounts requiring Board approval. Ms. Rivera-Pulex asked a clarifying question about a balance on line 9 of the pay application. Mr. Kong confirmed that that is the balance remaining for the rest of the project, and that the change orders are a part of that. Mr. Prosperi explained that a portion of that balance is a retainage that will not be paid out to contractors until the completion of the project. A motion was made by Mr. Griffin, seconded by Ms. Barbir: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE CONSTRUCTION PAY APPLICATION #15, SUBJECT TO AUDIT. A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. Mr. Berman left the meeting at 6:53 pm. BILLS Mr. Griffin asked a question about an item listed as Skokie Cares account. Mr. Griffin was asking because in the bills, the money coming in was not shown, only the outgoing payments. Mr. Kong and Ms. Trilling explained that because Skokie Cares is not its own financial entity, the library is functioning as a pass-through account taking in tuition and paying out facilitators. Ms. Barbir asked about a payment to Mittera Group. Mr. Kong explained that it is a regular payment for printing and mailing of the library newsletter every two months. Ms. Rivera-Pulex asked how many are printed and mailed. Mr. Kong explained that it goes out to every Skokie household. Mr. Prosperi asked about a payment to the New York Times. Mr. Kong explained that it is a research database to get access to the online version of the newspaper. Mr. Prosperi asked if it includes access to the archives. Mr. Kong said he would look into it. Ms. Rivera-Pulex asked what population in the community uses the financial database Mergent Inc. Mr. Kong said that a significant number of patrons who invest or who are curious about business data and information use those databases. She asked if it was an annual subscription. Mr. Kong said that it is. �Dr. Winningham asked about several entries related to Fifth Third Bank. Mr. Kong explained that those are charges being made on a Fifth Third credit card. The pages at the end of the bills list out each of the charges on the card. A motion was made by Ms. Barbir, seconded by Dr. Winningham: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE BILLS, SUBJECT TO AUDIT. The roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. CONSENT AGENDA (Financial Statements; Reports; Gifts; Personnel) Ms. Rivera-Pulex asked a question about the amount on the financial statement under miscellaneous income. Ms. Trilling explained that it was an insurance reimbursement for the renovation pipe repair. Mr. Prosperi asked when the library would receive the spring tax payments. Mr. Kong stated that the library has already received about $4.2 million so far. Taxes are due to be paid by residents on May 1. Mr. Prosperi asked how long after May 1 the library will have an idea of what total amount is anticipated to be received. Mr. Kong stated that hopefully the bulk of it will come before May 1. Mr. Prosperi asked when the library will have an idea of how much of a reduction in tax collection the library will incur this year. Mr. Kong stated that the library should have a good idea of what the full collection will be in May. Mr. Griffin made a motion, seconded by Ms. Mallari: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT, AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE PLACED ON FILE: 1. REPORTS; 2. GIFTS: $20 FROM RAMER RAFI IN APPRECIATION FOR THE LIBRARY’S SERVICES; 3. PERSONNEL: PROMOTIONS JOEL HERNANDEZ, FULL-TIME ACCESS SERVICES ASSISTANT, ACCESS SERVICES DEPARTMENT, EFFECTIVE FEBRUARY 15, 2021; VINCENT KAO, FULL-TIME ACCESS SERVICES ASSISTANT, ACCESS SERVICES DEPARTMENT, EFFECTIVE FEBRUARY 15, 2021; IQRA YOUSAF, FULL-TIME IT SPECIALIST, INFORMATION TECHNOLOGY DEPARTMENT, EFFECTIVE MARCH 8, 2021: DEPARTURE: FRANNIE MILLER, PART-TIME EXPERIENTIAL LEARNING SPECIALIST, LEARNING EXPERIENCES DEPARTMENT, EFFECTIVE MARCH 5, 2021. A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. �APPROVAL OF RENEWAL OF COLLECTIONHQ The library’s three-year subscription to CollectionHQ is up for renewal; we would like to renew for another three years effective May 2021. CollectionHQ is an online software tool that assists our staff in collection management and evaluation, most notably using usage statistics to focus weeding projects and to help identify overstocked and understocked areas. It also has modules for scheduling reports and staff tasks, determining budget allocation, identifying well-worn titles that may need replacement, and highlighting collection trends. The tool is simple to use and organizes information in a useful manner, helping our staff work with greater efficiency and effectiveness in maintaining our extremely large collection. We provide checkout data to CollectionHQ through a bi-monthly file download listing each item in the collection and aggregate circulation information; no patron data is shared with the company. The library paid $13,000 per year in its previous CollectionHQ contract. In acknowledgement that the tool could not be used as effectively during our emergency closure and while the library was closed to patron browsing in this past summer, the company has offered the library a three-year renewal contract at a discount of $9,999 per year. CollectionHQ also partners with Better World Books, the organization we use to divert many withdrawn books and DVDs. Because proceeds of the sale of the library’s weeded materials through Better World Books can be applied to our CollectionHQ account, the actual yearly invoice for the product will be lower than the quoted amount. (For example, in 2020 we received a $2,000 credit for our CollectionHQ invoice from Better World Books sales.) Mr. Kong recommended that the Board approve a three-year renewal of CollectionHQ for a total cost of $29,997. Dr. Winningham asked if the library’s attorneys had reviewed the membership terms and conditions. Mr. Kong said that the he always reviews the library’s contracts and he believes that this specific contract was reviewed by the attorneys three years ago. Much of the language is boilerplate used by many vendors with which the library has subscriptions. A motion was made by Ms. Barbir, seconded by Ms. Rivera-Pulex: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE A THREE-YEAR RENEWAL OF COLLECTIONHQ FOR A TOTAL COST OF $29,997. The roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. PROJECTED FY 2021-2022 BUDGET �In January, Mr. Kong presented the Board with a first look at the projected operating budget for FY 2021-2022. No changes were made to the projected budget in the second look presented last month, but there is a slight change in the projected budget this month due to a $10,000 decrease in projected interest revenue. This is reflected in a reduction of the projected capital line. A slightly revised projected budget for FY 2021-2022 was provided to the Board, including estimates for anticipated revenues and expenditures. In addition, upon Board request, Mr. Kong provided two other versions of the projected budget, each with a 1% reduction ($123,000) shown in the total operating budget. One version shows the 1% reduction taken from the capital line and no other lines adjusted. The other version shows the 1% reduction taken from various budget lines, including programming, materials processing, physical content, reception and meetings, library supplies, maintenance of equipment, maintenance of buildings and grounds, janitorial supplies, furniture and equipment, and capital. Though we are only factoring in a possible $300,000 utilization of the Reserve Fund for FY 20212022, this may change if we determine that a large roofing project is needed sooner than planned (i.e., FY 2022-2023). We recently discovered some leaking issues on the east side of the second floor and the youth courtyard/BOOMbox area. Mr. Kong hopes to determine by April’s Board meeting whether the library will need to take on the roofing project next fiscal year. If that is the case, the library will need to increase the utilization of the Reserve Fund significantly. Mr. Kong will ask the Board to approve the final version of the recommended operating budget in April. Ms. Barbir asked if Mr. Kong has a sense at this time how much a roof replacement project would cost. Mr. Kong explained that because of the tiered roofs, the projections are that the upper roof would cost about $750,000 and the lower would cost about $960,000 for a total of $1.8 million. Mr. Prosperi asked where that money would come from. Mr. Kong said that it would have to come from the Reserve Fund. Mr. Prosperi asked if it would affect the budget. Mr. Kong explained that the only way it would affect is that when money is used from the Reserve Fund, it should be noted that the money is being appropriated from the Reserve Fund. If something were to come up during the year the Board can always take action at that time to pull money from the Reserve Fund, but if there is something that is known ahead of time, it is preferable to have it included in the operating budget that is approved in April. Ms. Mallari asked what the cost for the recent roof repairs was. Mr. Kong explained that the library has not been billed yet as the roofers were out today. Ms. Barbir asked about the difference in the capital lines in the working budget and the 1% reduced version of the budget. Ms. Trilling explained that the calculation for the reduced budget is a 1% reduction in the total operating budget, subtracted from the capital line in the first alternate version. Mr. Griffin asked a clarifying question about the way expenditures are broken out in the two iterations of the operating budget. Mr. Kong asked the trustees if they would prefer that the insurance and HSA lines be broken out in the projected expenditures sheet so that all personnel costs are �grouped together. The Board expressed that they would like this change. PER CAPITA GRANT REQUIREMENTS The application for the Per Capita Grant from the Illinois State Library is due on March 15, 2021. Requirements for FY 2021 include the review of Serving Our Public 4.0: Standards for Illinois Public Libraries. Public libraries must show that they will either meet or show progress toward meeting the Illinois library standards as most recently adopted by the Illinois Library Association (75 ILCS 10/8.1). The library director and Board of Trustees for each public library are required to review the standards, which have already been made available to the Board. Library staff and Mr. Kong have carefully reviewed and discussed the standards. The following is a summary of how the library either meets or has plans to make progress on the standards. Chapter 1: Core Standards The library meets all Core Standards. In regards to Appendix C (Topics Recommended for Inclusion in Board Bylaws), there are some details that can be added to the existing Board Bylaws. Mr. Kong will work on a revision of the Board Bylaws and present to the Board for consideration during an upcoming meeting. Chapter 2: Governance and Administration The library meets all components of the Governance and Administration checklist, with the exception of having a written succession plan in place to fill anticipated needs for library leadership and other key personnel. The library will create a written succession plan and share it with the Board by the end of the calendar year. Chapter 3: Personnel The library meets all components of the Personnel checklist. Chapter 4: Access The library meets all components of the Access checklist. Chapter 5: Building Infrastructure and Maintenance The library meets all components of the Building Infrastructure and Maintenance checklists. Chapter 6: Safety The library meets all components of the Safety checklist, but some steps (e.g., updating floor plans with new locations of emergency equipment such as fire extinguishers) will need to be taken after the library’s current major renovation is fully completed. Chapter 7: Collection Management The library meets all components of the Collection Management checklist. Chapter 8: System Member Responsibilities and Resource Sharing �The library meets all components of the System Member Responsibilities and Resource Sharing checklist. Chapter 9: Public Services: Reference and Reader’s Advisory Services The library meets all components of the Public Services checklist. Chapter 10: Programming The library meets all components of the Programming checklist. Chapter 11: Youth/Young Adult Services The library meets all components of the Youth/Young Adult Services checklist. Chapter 12: Technology The library meets all components of the Technology checklist, with the exception of providing a link to the CARLI academic library catalog (I-Share) since the library is not affiliated with CARLI and interlibrary loan (ILL) requests from academic libraries are handled through our own ILL system. Chapter 13: Marketing, Promotion and Collaboration The library meets all components of the Marketing, Promotion and Collaboration checklist. In addition to the review of these aforementioned standards, the library is required to file an Illinois Public Library Annual Report (IPLAR) each year. Our current report, submitted in June 2020, is on file with the Illinois State Library. The Board noted the Per Capita Grant requirements. REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS) RAILS Board of Directors Meeting Summary Feb 26, 2021 The following are highlights from the February 26, 2021, RAILS Board of Directors meeting, supporting documents, and recorded video conference via Zoom. RAILS Financial Report - Jim Kregor ● Mr. Kregor reported RAILS was in a good position financially. ● $16.4 million cash balance in general fund, which would fund nearly 17.7 months of operations. ● $5,000,000 grant payment received in October 2020. ● $1,125,370 revenues above budget due to these payments. Remaining payments would total nearly $8.4 million of the fiscal 21 grant. ● Investment Income continues $83,706 below budget. ● Expenditures of $734,420 through January, below budget. �● Special Revenue Funds have concluded two programs recently 1.) Census 2020 2.) L2 replacement which was budgeted at $35K. At the moment the ebook project is currently active having been granted federal funds in the amount of $125,000; will be used to purchase special content for e-read programs. ● Fraudulent checks update: $33,171 was reimbursed for one check. Investigation shows the checks were stolen at the post office. Advocacy Committee – Jenna Nemec-Loise ● Committee met on February 11, 2021 to discuss future ILA meetings. ● Collaboration between high school and academic libraries to help transition students from high school to college. ● Potential partnerships opportunities between schools and academic libraries; collaboration has been difficult due to pandemic. ● Committee is trying to find common ground with partners- e-resources among library types; need more school data to see how to help. Consortia Committee -- Did not meet EDI (Equity, Diversity, Inclusion) Committee -- Diane Hollister ● Committee meeting held February 18, 2020. ● EDI consultant, Lindsey Ryan Biz, facilitated a number of training opportunities, including a toolkit to help staff and members. Discussed timeline for training. ● Potential sub-committees: ○ Staff Training, Leadership, Advocacy ○ Recruitment, Hiring, Retention ○ Collection and Cataloguing ○ Programs and Outreach ○ Building Web Design and Accessibility ○ Patron-Focused Policies ● RAILS can support four sub-committees at this time. Following a poll these top three subcommittees were chosen * Staff Training, Leadership, Advocacy * Recruitment, Hiring, Advocacy * Programs and Outreach ● Each sub-committee will draft a charge to determine leader(s). Universal Service Committee -- Sue Busenbark, Deirdre Brennan ● Committee met February 5, 2021. �● The committee is charged to recognize the importance of extending service to the approximately one million underserved residents of Illinois. ● Deirdre explained the benefits of the Pulse Page on RAILS website. ● Mary Witt gave Talking Points to taxpayers about why giving free library cards to students is a good idea and to justify providing additional library services to non-residents. ● Greg McCormick gave legislative updates about Cards for Kids-no fees for library cards to non-residents K-12 students who fall at or below US Dept of AG income eligibility guidelines. * E-resources card which allows non-residents to access to digital content that the closest library can provide at no cost and the disabled veterans standard homestead exemption where non-residents fee shall not apply to veterans with service-connected disability. ● Deirdre talked about how community colleges might serve as “public” libraries to underserved non-residents. Academic licensing determines accessibility. RAILS Monthly Report -- Deirdre Brennan ● Quarantine changes to 24 hours. Urban Library Council survey about quarantine hours, shows all libraries are struggling with this. ● Pulse Page is on the website. ● Networking meetings are continuous and have great support from legislators. ● Great proposals for “My Library Is...” grant. EDI Activities -- Joe Filapek, Monica Harris ● Rails Climate Team - ten volunteer staff members, role of group is to work with Biz and give insight into the culture of RAILS. ● First Phase: Recognize four core relationships○ RAILS-to-members ○ RAILS-to-one another ○ RAILS-to-partner organizations ○ RAILS-to-board Looking at what is working and what is not. Toolkit-prepared with Biz which looks at four core relationships, gives foundational Information. Asking questions such as: “How does RAILS board reflect diversity of membership?” Provide training to all RAILS staff. �● EDI Board Committee-diversity in roles as well as individuals ● EDI Initiatives found on Pulse Page State Library -- Greg McCormick ● ● ● ● Updates: Governor’s budget address included the level funding for library funding. Sent reminders to public libraries for funding applications. Funding will be released absent of any statutory language change. April 15 deadline for Public Library Construction Grant applications. Moving forward with those who applied earlier and were accepted: e.g., Galesburg Library. *Galesburg Library had a fire and has been located in a temporary facility since the 1960s. ● System funding early next week. ● Federal funding for RAILS over $1.9 million, shall be in the state's clearing account and paid out in the next fourteen days. New Business -- Dan Bolstrom ● Deferred expenditures in FY20-21 Budget ● Possible cuts depending on pandemic on big expenditures and will be reassessed. ○ New laptops are needed for $125K ○ New vehicle ○ Staff raises- wishes to match Heartland’s raise for their staff at 3%. ○ Paul Mills motioned to go forward with staff raises, new vehicles. Seconded by Becky ○ The Executive Director is not included in this. ○ The entire board wholeheartedly agreed to staff raises ○ Diedre requested to have the raises retroactive from July 2020. ○ Jim Gregor said finances allowed this. ○ Paul Mills amended his motion to reflect retroactive raise. Seconded by Becky. ○ Animated unanimous vote by board 8.2 - Statewide Databases -- Deirdre Brennan ● ILA decided not to ask for money. ● Statewide database purchase, new funding, decided by a committee of statewide libraries, offered to residents, libraries who can’t afford databases. ● We are one of two states in the nation who does not do this. ● E.g. Ohio spent $7 million and saved libraries $57 million/year. ● Board agreed to purchase as it would show commitment of RAILS to this and its importance to member libraries. ● Unanimously approved by the board. �OSHA Complaint ● On Feb. 8, 2021 RAILS received a complaint from OSHA from East Peoria Library. ● On Feb. 12, 2021 RAILS sent response addressing: ○ Frequency of bins ○ Timeline of training provided for COVID-19 compliance. Unfinished Business ● Board Engagement Survey- need fifteen responses. Suggestion made to offer to public libraries for their boards. ● Board Election & Nomination Committee- Bylaws are vague and need to be reassessed. ○ Board is actively seeking diverse individuals for board seats. ○ Diversity in individuals and job titles. Delivery RFP ● Status of report in progress Board Development ● Academic Library- Trends & Challenges ○ Diversity of academic libraries ○ Focusing on accessibility Next meeting: Friday, March 26, 2021, at 1 pm via Zoom. Agenda Items: ● ● ● ● Legislation RAILS plan for extending service for all Report of Universal Services Committee Bylaws Respectfully submitted, Shabnam Mahmood CLOSED SESSION PURSUANT TO 5ILCS 120/2(c)2 OF THE OPEN MEETINGS ACT Deliberations concerning salary schedules for one or more classes of employees. �A motion was made by Mr. Griffin and seconded by Dr. Winningham to enter into closed session pursuant to section 2(c)2 of the Open Meetings Act. The roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. The Board entered into closed session at 7:25 pm. The Board resumed open session at 8:25 pm. COMMENTS FROM TRUSTEES There were no comments from the trustees. ADJOURNMENT At 8:27 pm a motion was made by Mr. Griffin seconded by Ms. Rivera-Pulex to adjourn the regular meeting. A roll call vote was taken and the motion passed unanimously. Shabnam Mahmood, Board Secretary � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes, Wednesday, March 10, 2021 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Mahmood, Shabnam (Secretary); Chavez, Monica Date A point or period of time associated with an event in the lifecycle of the resource 2021-03-10 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20210310.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 2020s (2020-2029) Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 14 pages 2000s 2020s Board Officer Elections CollectionHQ COVID-19 Equity Diversity and Inclusion (EDI) library board meetings RAILS Renovation 2020