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January 17, 2001
Minutes of the special meeting of the Board of Trustees of the Skokie Public
Library held in the Skokie Public Library Board Room, Wednesday, January 17,2001.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:33p.m.
Members present: John Graham, President; Eva D. Weiner, Secretary; Susan Greer;
Zelda Rich; Richard J. Witry; John M. Wozniak and Carolyn A. Anthony, Director.
Member absent: Diana Hunter, Vice President/President Emerita.
Also present: Barbara A. Kozlowski, Associate Director for Public Services;
Allison Trimarco, Manager of Public Information and Programs; Robert Hunter, Architect,
O'Donnell Wicklund Pigozzi and Peterson and Fred Berglund, Bill Kinder, Jim Dyer, and
Brian Hannon of Fred Berglund & Sons, Inc.
DISCUSSION REPRESENTATION TO VILLAGE BOARD FEBRUARY 5
Architect Robert Hunter explained the Budget Update which is based on construction
cost estimating as developed by Fred Berglund & Sons. Jim Dyer from Fred Berglund & Sons
distributed a Preconstruction Estimate. Mr. Dyer went through each of the 19 pages with the
trustees allowing them to ask questions as he went along. Highlights of Mr. Dyer's presentation
included each trade bringing in their own crane as necessary (no one particular crane will be
sitting in the Library parking lot for a very long time); the skylight between the first and second
floors has been removed; a protective walkway canopy will be in place for approximately 6
months on the east side of the library until the third floor is up; a hazardous material abatement
survey is just beginning (Tom Marlin in charge); there is a buried tank by the northwest corner
of the building; a "green roof' would add about $90,000 to the cost, but contribute to
�2
absorption of storm water. Susan Greer left the meeting at 8:20 p.m. The trustees would like to
visit a location that has a 'green roof. Mr. Hunter will look into this.
Other points covered by Mr. Dyer included millwork, masonry, lighting replacement,
flooring, carpet replacement; installation of a fire pump and replacement of dated HVAC
equipment.
Mrs. Anthony said the Village has asked for a written report for the Village Board by
January 24 in advance of the February 5 meeting. After much discussion, the trustees decided
they will ask the Village to sell bonds for $17,500,000. The Village prefers to sell all the bonds
at one time. If there is money left over after the project it can go into the Reserve Fund, to be
used for expansion of parking.
Regarding the parking spaces requested in Mr. Rigoni's letter of January 4, 2001
(Manager, Village of Skokie) we could tell the Village that we will demolish the house we
currently own, 5241 Oakton, and put up a buffer fence for a gain of 12 additional parking
spaces. Mr. Graham said he will have a meeting with the Mayor regarding the parking issue.
The Library Board opposes using eminent domain. Dr. Wozniak inquired as to use of Village
lots or leasing parking lots for staff to park in. The lot on Niles Center Road near Traeger Furs
and the lot next to Robert's Office Supplies or St. Paul's Lutheran School's parking lot may be
possibilities. Mrs. Anthony will explore the leasing of these parking lots for staff parking.
The content and format of the February 5 presentation to the Village Board was
discussed. A 10-15 minute Powerpoint presentation was proposed, followed by questions and
answers for 5 to 10 minutes. The Library will be the main item on the Village agenda. The
Board proposed leaking to the Village the figure we will be asking for. Mr. Graham will do
introductions and Mrs. Anthony and Mr. Hunter will present. Bill Kinder or Fred Berglund will
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talk about site logistics. The presentation will be an executive summary of the project,
including a number of statistics as requested by the Village.
ARCHITECT'S E&O INSURANCE
After discussion, a motion was made by Dr. Wozniak, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE EXPENDITURE OF
$5,000,000. IN PROJECT-SPECIFIC COVERAGE WITH
A3 YEAREXTENDEDREPORTINGPERIODAT A
COST OF $37,695.
Mr. Witry said $5,000,000. was excessive but our lawyer and insurance agent are
telling us we need more. Mr. Graham also feels that $5,000,000 is excessive.
Clarification needs to be made in Mr. Hunter's mind that the 2 million stays in
place. President Graham tabled this item until the February Board meeting.
CLARIFICATION RE ARCHITECTURAL TASK 2
Mr. Witry had previously requested clarification regarding architectural task 2
from Mr. Hunter.
Mr. Hunter said Task 2 is for Additional Planning Services considered beyond the
scope of established agreements between the architect and the Library. Of$13,042.752
billed to date, OWP&P will credit $5,500. for services due to the design change to the
exterior of the building which was initiated by the architects for structural purposes. The
remaining $7,500. is for changes due to the Library's decision to make the West Entrance
primary. Mr. Witry thanked Mr. Hunter for his explanation.
ADJOURNMENT
At 9:39p.m. the meeting adjourned.
'?v-r LJ.- w~
Eva D. Weiner, Secretary
�
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Minutes -- Special Meeting, Wednesday, January 17, 2001
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Weiner, Eva D. (Secretary)
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1/17/2001
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LBM20010117_Special.pdf
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3 p.
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Public Libraries -- Illinois -- Skokie
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Skokie Public Library. Board of Trustees
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Skokie Public Library, Skokie, IL
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eng
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2000s (2000-2009)
2000s
Building project
library board meetings
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3598555302407dabeb9eeaf3c40bfaf9
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March 11, 2002
Minutes of the regular meeting of the Board of Trustees of the Skokie Public
Library held in the Skokie Public Library Board Room, Monday, March 11, 2002.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:30p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita (arrived at 7:32p.m.); Susan Greer; Zelda Rich; Dr. John Wozniak, and Carolyn A.
Anthony, Director.
Members absent: Eva Weiner, Secretary; Richard Witry.
Visitors present: Richard Spicer, Fred Berglund & Sons; Barbara A. Kozlowski,
Associate Director for Public Services and Michael V. Lukich, Gewalt Hamilton Associates,
Inc. (arrived at 7:39p.m.)
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF FEBRUARY 13, 2002
Dr. Wozniak made a motion, seconded by Mrs. Rich, to approve the minutes of the
regular meeting of February 13, 2002, subject to additions and/or corrections. There being no
additions and/or corrections, the minutes were approved and placed on file. Mrs. Greer
abstained from voting.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
BILLS
Dr. Wozniak made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE FINANCIAL STATEMENTS FOR THE MONTH
OF FEBRUARY, 2002, AND THE LISTS OF BILLS BE
APPROVED FOR PAYMENT, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
�2
Mr. Graham asked the Board to move the regular order of business and move directly to
Building Project (Items I 1,2,3). The Board agreed.
BUILDING PROJECT
Change Orders
Mrs. Hunter arrived at 7:32p.m.
The Board inquired as to how long the crane will be in the east drive. Mr. Spicer
said approximately three weeks.
The first change order is for attic stock carpet sufficient tore-carpet both lobby
areas and the lobby stairs. By ordering this now, it will be of the same dye lot as the rest
of the carpet on the first floor. Past experience has shown that, although the carpet has a
warranty of 10 years, ifthe lobby area and stairs are replaced after 7 or 8 years, the rest of
the carpet should last at least fifteen years. The lobby and stairs wear more quicldy due to
heavy traffic and winter salt. The cost of an additional 3 81 square yards of carpet is
$12,741.00.
Mrs. Hunter made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE CHANGE ORDER FROM
CAMOSY, INC. FORAN ADDITIONAL 381 SQUARE
YARDS OF CARPET FOR $12,741.00.
The roll vote for approval was unaninious.
The second change order is for electrical work in the amount of$15,865.38
occasioned by Architectural Supplemental Instructions No.4. This document contained
some additional specifications and some changes, generally representing costs that would
have been incurred anyway had the work been specified earlier. Mr. Spicer explained that
�3
the electrical drawings have been re-issued since several changes have occurred. Mr.
Graham voiced his own personal displeasure with this change order.
Dr. Wozniak made the following motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE CHANGE ORDER FROM
CONNECTIVITY SOLUTIONS FOR THE COSTS
INVOLVED IN THE REVISIONS MADE IN THE
ELECTRICAL PER ARCHITECTURAL
SUPPLEMENTAL INSTRUCTIONS NO.4 IN THE
AMOUNT OF $15,865.38.
The roll call vote for approval was unanimous.
The third change order is also for electrical work in the amount of $1,546. 72. This
is for power to the power-assist door at the entrance to Community Services, previously
approved by the Board.
Mrs. Rich made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE CHANGE ORDER FROM
CONNECTIVITY SOLUTIONS TO PROVIDE POWER
TO THE POWER-ASSIST DOOR AT THE ENTRANCE
TO COMMUNITY SERVICES IN THE AMOUNT OF
$1,546.72.
The roll call vote for approval was unanimous.
The fourth change order, again for electrical work, represents emergency repairs
already made to a cut line in the floor of the former Mary Radmacher Meeting Room.
Because GME Consultants had x-rayed the floor and marked areas safe for cutting, they
are being asked to reimburse the cost ofthis repair in the amount of$7,220.83.
Mr. Lukich entered the meeting at 7:39p.m.
Mr. Spicer explained that Connectivity Solutions did not cause the problem but
they corrected it and corrected it quickly. They incurred the costs and they should be
�4
payed what is owed them. The scan provided by GME did not show conduit in the floor.
Thus when the concrete was cut, conduit, phone lines and grounding wires were cut. Mr.
Graham asked if Mr. Spicer would file a claim with GME and at this time the Board will
defer payment to Connectivity Solutions.
Mr. Graham-made the following motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES DEFER THE CHANGE ORDER FROM
CONNECTIVITY SOLUTIONS FOR $7,220.83 UNTIL
THE APRIL 2002 BOARD MEETING.
The motion passed unanimously.
The last three change orders reflect adjustments due to conditions. Camosy is
asking for an additional $5,609.00 for moving a soffit and additional plaster ceiling work
because the drawings of the steel structure and the room measurements were off of
alignment. Mr. Spicer advised the Board that this was a legitimate expense.
Dr. Wozniak made the following motion, seconded by Mrs. Rich:"
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE CHANGE ORDER FROM
CAMOSY, INC. FOR MOVING A SOFFIT AND
ADDITIONAL PLASTER CEILING WORK IN THE
AMOUNT OF $5,609.00.
The roll was called: Mrs. Hunter-yes; Mrs. Greer-no; Mrs. Rich-yes; Dr.
Wozniak-yes; Mr. Graham-yes. The motion passed.
The change order from Kerrigan Plumbing is for $1,274.03 to relocate roof drain
piping to avoid conflicting with existing ductwork. Mr. Spicer explained that this was
quite a bit of additional piping and Kerrigan has done other items that they have not
charged for.
Dr. Wozniak made the following motion, seconded by Mrs. Rich:
�5
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE CHANGE ORDER FROM
KERRIGAN PLUMBING FOR RELOCATING ROOF
DRAIN PIPING IN THE AMOUNT OF $1,274.03.
The roll call vote for approval was unanimous.
The final change order is from the mason Crouch-Walker Corp. They have
requested a $430.00 addition for a return and reveal inserted to mask the difference in
alignment between existing brick and new brick where the garage for the Mobile Library
abuts the building.
Dr. Woznial< made the following motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE CHANGE ORDER FROM
CROUCH-WALKER CORP. FORA RETURN AND
REVEAL INSERTED TO MASK THE DIFFERENCE IN
ALIGNMENT BETWEEN EXISTING BRICK AND
NEW BRICK WHERE THE GARAGE FOR THE
MOBILE LIBRARY ABUTS THE BUILDING IN THE
AMOUNT OF $430.00.
The roll call vote for approval was unanimous.
Mr. Spicer was asked to comment about the current state of construction. Mr.
Spicer said we are behind schedule. The readers services/community services move was
postponed due to a carpet delivery delay. Actually a quote was made for an enhanced
carpet backing but now the manufacturer says they can't manufacture the backing. Thus,
they wanted an extra $8 per square foot. So far, the trades are not meeting their deadlines.
He is still expecting Youth Services to move the first of June though. As oftoday, the
third floor move is scheduled for June 24. There have also been problems with finishes,
ceramic tile, carpet, and plastic laminate. Mr. Graham asked Mr. Spicer to stay for Items
I, 2 and 3.
�6
Proposal for Widening of Oakton Street
One of the conditions ofthe Village Board in approving plans for the Library's
parking lot expansion was the widening of Oakton Street to accommodate a left turn lane.
This is deemed necessary because of an anticipated heavy volume of traffic into the drive
west of the Library when the main entrance to the Library and the majority of public
parking is on that side of the building.
A proposal, dated December 7, 2001, from Mike Lukich, a Civil Engineer with
Gewalt Hamilton Associates for professional design services and estimated construction
costs for this project is in the Board's packet. Mr. Lukich worked with the Village on the
design of the parking lot expansion for the Library so he is familiar with the site
requirements.
Mr. Lukich has given an estimate of $250,000.-$275,000. for the construction cost
of the improvement. Engineering service and oversight during construction is an
additional 6%-7% for a total estimated cost of $265,000.-$294,250. In addition, there will
be up front costs for survey, civil engineering design and soils investigation of $30,500.
Board President John Graham has talked with the Mayor and drafted a follow-up letter re
the possibility of the Village financing this work. Initial response was favorable.
Mrs. Anthony is recommending approval ofthe engineering fees of $30,500. at
this time so that we can begin the project. As indicated in Mr. Lukich's letter, he
anticipates nearly a year for field investigation, design time and permitting from the Cook
County Highway Department. If construction is to occur next spring, we need to begin
this preparatory work now.
Mr. Lukich was introduced to the Board. He explained the process of widening of
Oakton Street to create a left turn bay into the Library, increased traffic once all homes
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7
are acquired along Park Avenue, right of way on the north side of Oakton Street, and the
public sidewalk shifting closer to the condos.
The first step is to do the survey and combine that information with what the
Village did. Once the information is collected, it will be presented to the Village and
Cook County for their feedback; then to the Library Board. Mr. Graham would like all
information to be sent to Mrs. Anthony so she can apprise the Board. Mr. Lukich will
copy Mrs. Anthony on all documents.
Mrs. Hunter spoke at length about eminent domain and her strong feelings in
favor of it. She feels that parking is the primary public concern in this building program
and that the Board should complete the lot by the time the building is finished. Mr.
Graham said the issue of eminent domain will be considered when the entire Board is
present.
The following motion was made by Dr. Wozniak, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE ENGINEERING FEES IN
THE AMOUNT OF $30,500. AS PRESENTED BY
GEWALTHAMILTON ASSOCIATES INC. FOR THE
WIDENING OF OAKTON STREET.
The roll call vote for approval was unanimous.
Proposal for Modifying West Parking Lot Driveway Entrance
Mr. Lukich recommends that modifications be made to the entrance of the parking
lot driveway on the west side of the building to facilitate vehicular egress and ingress.
Mr. Lukich recommends that these modifications be made this spring as we will realize
immediate benefit from the improvements. This work would not be disturbed or redone
with the widening of Oakton next year as that easement will happen on the north side of
�8
the street. He also stated that the number of parking spaces will not be reduced with these
modifications.
Mr. Graham asked Mr. Spicer if this was practical to do in the spring. Mr. Spicer
said that spring would be a little optimistic because of the nature of the construction on
the third floor and the fact that there are a lot of materials not yet hoisted to the third
floor. Mr. Spicer recommends holding off until the end of summer to benefit
construction.
After further discussion, Dr. Wozniak made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PLANS TO MODIFY THE
EXISTING WEST PARK.ING LOT DRIVEWAY
ENTRANCE OFF OF OAKTON STREET AS
OUTLINED IN MR. LUK.ICH'S MEMO OF JANUARY
7, 2002 IN AN AMOUNT NOT TO EXCEED $7,500.00.
The roll call vote for approval was unanimous.
Mr. Spicer gave a brief report on damage from the storm over the weekend. There
was some damage from the wind and the visquine had to be cut away. The PVC
membrane that is not mechanically adhered got tom in several places.
The Board thanked Mr. Lukich for attending th~ meeting. Mr. Luldch left the
meeting at 8:25 p.m.
INVOICE NO. 0056347 FROM O'DONNELL WICKLUND PIGOZZI & PETERSON FOR
$15,180.64 DATED FEBRUARY 12, 2002
Mr. Graham has spoken with Architect Robert Hunter and it was agreed that EnterpriseRent-a-Car and Late Charges can be deleted from this invoice. Mr. Graham informed Mr.
Hunter he could bill the Library for mileage.
The following motion was made by Mrs. Hunter, seconded by Mrs. Greer:
�9
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT OF INVOICE
NO. 0056347 FROM O'DONNELL WICKLUND PIGOZZI &
PETERSON FOR $15,180.64 DATED FEBRUARY 12, 2002
MINUS THE $378.84 CHARGE TO ENTERPRISE RENT-ACAR AND THE $301.94 LATE CHARGE. TOTAL PAYMENT
TO OWP&P: $14,499.86.
The roll was-called. The motion passed.
INVOICE NO. 12032 FROM FRED BERGLUND & SONS, INC. FOR $52,670.52 DATED
MARCH 4, 2002
Mrs. Hunter made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT OF INVOICE
NO. 12032 FROM FRED BERGLUND & SONS, INC. FOR
$52,670.52 DATED MARCH 4, 2002.
The roll was called. The motion passed unanimously.
LETTER TO CAROLYN ANTHONY FROM JACK R. LESNIAK, AlA, DIRECTOR,
CONSTRUCTION ADMINISTRATION, O'DONNELL WICKLUND PIGOZZI &
PETERSON DATED MARCH 6, 2002
APPLICATION AND CERTIFICATE FOR PAYMENT FROM CROUCH-WALKER
CORPORATION FOR $220,502.70 DATED FEBRUARY 20,2002
APPLICATION AND CERTIFICATEFORPAYMENTFROMJONES &BROWN
COMPANY FOR $146,143.80 DATED FEBRUARY 12,2002
APPLICATION AND CERTIFICATE FOR PAYMENT FROM CAMOSY
INCORPORATED FOR $245,848.00 DATED FEBRUARY 28,2002
APPLICATION AND CERTICATE FOR PAYMENT FROM G.E. RIDDIFORD CO.
FOR $90,485.28 DATED FEBRUARY 25, 2002
APPLICATION AND CERTIFICATE FOR PAYMENT FROM ALLIANCE GLASS &
METAL FOR $135,441.00 DATED FEBRUARY 18,2002
APPLICATION FOR PAYMENT FROM F.J. KERRIGAN PLUMBING CO. FOR
$57,600.00 DATED FEBRUARY 25,2002
·PAY REQUEST NO.6 FROM MONACO MECHANICAL INC. FOR $183,042.00
DATED FEBRUARY 27, 2002
�10
APPLICATION AND CERTIFICATE FOR PAYMENT FROM COMMERCIAL
ELECTRICAL SOLUTIONS OF IL LLC FOR $140,400.33 DATED FEBRUARY 22,
2002
The letter from Mr. Lesniak was noted.
Dr. Wozniak made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT OF THE APPLICATIONS
AND CERTIFICATES FORPAYMENTFROMTHE
FOLLOWING:
CROUCH-WALKER CORPORATION $220,502.70
JONES & BROWN COMPANY, INC.
$146,143.80
CAMOSY INCORPORATED
$245,848.00
$90,485.28
G.E. RIDDIFORD CO.
$135,441.00
ALLIANCE GLASS & METAL
F. J. KERRIGAN PLUMBING CO
$57,600.00
$183,042.00
MONACO MECHANICAL INC
COMMERCIAL ELECTRICAL
$140,400.33
SOLUTIONS OF IL LLC
The roll was called. The motion passed unanimously.
Mr. Spicer left the meeting at 8:29p.m.
Mrs. Hunter questioned the Richard Peck bus trip and asked the net cost to the Library
since our minimum attendance was not met. Mrs. Anthony said that the theater program in
Arlington Heights was well received and the net cost to the Library was $70. Mrs. Hunter
proposed that we establish a policy for programs that we charge for with the stipulation that if
minimum attendance is not met the Library reserves thi~ right to cancel. She said that OCC, the
Botanic Garden and Art Institute have such a policy. Mrs. Anthony said that we would indeed .
follow such a practice if it appeared that the Library would incur substantial cost.
Mrs. Greer left the meeting at 8:32p.m.
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S) (1)
CORRESPONDENCE
GIFT
PERSONNEL
�11
Mrs. Hunter made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY
BOARD OF TRUSTEES PLACE ON FILE THE
FOLLOWING CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S) (1)
4. CORRESPONDENCE: LETTER TO UCGA MEMBER
FROM LOUISE MCAULAY, EXECUTIVE
DIRECTOR, LIBRARY INSURANCE
MANAGEMENT AND RISK CONTROL
COMBINATION (LIMRiCC) DATED FEBRUARY 12,
2002 RE DIVIDEND DISTRIBUTION
5. GIFT: 70 SHARES OF GE STOCK FROM SKOKIE
RESIDENT GLORIA BLOOM FOR BPH SERVICES
PROVIDED TO HER LATE HUSBAND
6. PERSONNEL: RESIGNATION: CLAIRE HEISER,
PART-TIME INVENTORY TAGGER, CIRCULATION
DEPARTMENT, EFFECTIVE FEBRUARY 15, 2002;
STATUS CHANGE: MARY TONG, PART-TIME
HOURLY CLERK, TECHNICAL SERVICES TO
PART-TIME SALARIED CLERK
The motion passed unanimously.
PROPOSED OPERATING BUDGET FY 2002-2003
Mrs. Anthony presented the draft Operating Budget for FY 2002-2003, including
revenue projections, proposed expenditures by line and salary scale reflecting adjustment of 5%
at entry and 4% at top of scale. She also spoke with Heidi Katz, our legal counsel, regarding a
disclaimer on the salary scale and Mrs. Anthony included the suggested language.
There are only a few changes in budget lines from what the Board reviewed last
month. The Contingency line has been reduced from $41,249. to $40,000., with $1,000.
added to Reception and Entertainment and $249. added to Office Expense and
Transportation. Mrs. Anthony is assUIT.ling that the Library's dedication and celebration of
our expansion will happen early in FY 2004 rather than within this Fiscal Year.
�12
Nevertheless, expenses for the Staff Day luncheon and reception of visitors has been
increasing in recent years. Similarly, expense for Transportation has been up this year,
without shared use of the Library car since September.
After brief discussion regarding the replacement ofthe Library car and staff day,
Mr. Graham reminded the trustees that the budget will need to be approved at the April
meeting. It was suggested that when the Library closes for Staff Day perhaps we could
tell the contractors that could be one of the days the building would be shut down. If
anyone has questions, please contact Mrs. Anthony prior to the meeting.
DIRECTOR'S REPORT
Usage-Circulation in February was over 100,000 for an increase oftwo percent
from February last year. We have already passed one million circulations with two months
left in the fiscal year. Mobile Library circulation continues to show strong gains. Adult
circulation is also holding its own, with particular growth in video. DVDs have rapidly
gained in popularity. Reciprocal borrowing is down slightly, perhaps due to construction,
although the gate count is only down one percent. Seventy-seven users logged onto licensed
electronic databases for 20,648 hits. The most popular resource was Reference USA,
followed by OCLC FirstSearch. Remote use tallies indicate that 7,217 people posted 22,676
hits to the Library's homepage in February.
Educate and Automate Grant-We received notice from the Illinois State Library
that Skokie Public Library has been awarded a $30,000. grant for a wireless computer
system. We plan to acquire ten laptop computers with network cards that can connect to the
Library's network without cable. This will be useful during construction to continue
computer service in temporary locations. When construction is complete, we plan to make
the laptops available to adults on the second floor so that they may take a computer into a
�13
study room or work anywhere on the floor without regard to where there are installed
computers.
Dominican GSLIS Advisory Board-Mrs. Anthony attended a meeting of the
Advisory Board to The Graduate Library School at Dominican. She got a tour of their
construction in progress as the School will be moving up to the top floor of the Library
building. There will be a computer lab and cafe down on the lower level.
Visit to Ela Area Library-Barbara Kozlowski, Deborah Grodinsky, Jan Watkins
and Mrs. Anthony all toured the new Ela Area Library as part of a special tour for area
librarians. The architect Sente & Rubel sponsored the tour and box lunch. They noted some
interesting features such as end-of-stack displays and a sound hood for teens. The Library
has a small cafe area with vending machines.
OCLC Focus Group-Mrs. Anthony participated in a focus group about trends in
public libraries, held at the Harold Washington Library. Marilyn Mason, the retired former
director of the Cleveland Public Library facilitated the discussion which was also attended
by Jay Jordan, CEO ofOCLC. We had an interesting discussion around questions such as,
"How has library service changed since 1995?" "What are the most pressing staffing
issues?"
Allie Beth Martin Award-Former SPL librarian Merle Jacob will receive the Allie
Beth Martin Award this year. The prestigious award includes a $3,000. cash gift from
Baker & Taylor, recognizing a librarian who has made a significant contribution to
connecting adults with books. Merle is now the Director of Library Collection
Development at the Chicago Public Library, but formulated the first collection
·development plan here at Skokie Public Library. The plan was one of the first for a public
library and has been widely copied since.
�14
Community Involvement-Mrs. Anthony attended a meeting of the Mayor's
Immigrant Advisory Task Force. The Regional Director of the Immigration and
Naturalization Service spoke and an immigration attorney made briefer remarks. A larger,
public program will be held at the Library at a future date.
At the invitation of Lisa Edelson, former Executive Director of the Chamber and
now School to Work Liaison for District 219, Mrs. Anthony was a judge for a story
presentation by high school students from throughout the Chicagoland area. The students
are taking an early childhood class. Winners will go on to compete at the state level.
Mrs. Anthony was a panelist for a program on Youth Outreach coordinated by
Barbara Meyer and Merle Rivenson. Her role was to talk about the Library's experience as
a community service site. It was interesting to hear from judges and social service workers
about the pioneering programs of Skokie with the peer jury system and options for
sentencing to treatment or community service.
Cost Benefit Study-Deborah Grodinsky and Mrs. Anthony attended a meeting of
the Cost Benefit Study team along with representatives from Schaumburg and Joliet public
libraries. The requirements seem manageable. They will meet again in Atlanta in
conjunction with the ALA Annual Conference.
Richard Peck-Newbery award-winning author Richard Peck will be at the Library
Tuesday, March 12. Board members are welcome to attend the program at 7:00p.m. or to
bring by books to be autographed.
Construction-General construction news is that we will not be ready to move into
the west addition March 20-22 as planned. The carpet will not be shipped until the 29th so
· we will be looking at a new schedule, perhaps the week of April 8. You may have seen the
large crane in the Library drive this week. It is here to hoist the precast up to the third floor.
�15
Patrons have to walk around a fence down by Oal<ton Street and double back to get in the
front door as the drive is completely blocked off for safety. Most patrons are adjusting well
to the hardships as are most staff who have endured more roofleaks and odors.
Vacation-A reminder that Mrs. Anthony will be on vacation March 15-30. Barbara
Kozlowski and Camille Cleland will be here throughout her time away.
Dr. Wozniak said he enjoyed the NSLS Awards Banquet. He suggests sending a
note to the Jessie White Tumblers saying how much their performance was enjoyed with
banquet attendees.
Paraprofessional of the Year-Although Tobi Oberman did not win as
Paraprofessional of the Year, she was mentioned as a "Finalist Who Made a Difference" in
the March 1, 2002 of Library Journal.
State Leadership Workshop-Linda Zeilstra and Laura McGrath were selected to be
participants in the three-session state leadership workshop entitled Synergy. Mrs. Anthony
wrote letters of recommendation for both Linda and Laura McGrath.
HEALTH, DENTAL & LIFE INSURANCE-INFORMATION ONLY
The Village, on advice of an insurance consultant, has decided to drop the Library
from its group insurance programs. Since the Village has over 400 active employees
participating in their insurance programs as well as nearly 250 retirees, Village officials
decided two years ago that they were large enough to run their own program. With
backing of a stop loss provision, the Village talces responsibility for paying out claims
and incurs a risk of claims exceeding premiums in any given year. Basically, they do not
want to assume this risk for Library employees since they don't hire our staff or have any
· authority over them. They also noted that the Library has some policies differing from
�------------------~
i
16
those of the Village such as allowing part-time employees to participate in the insurance
program.
Mrs. Anthony met with the Village Manager yesterday and he agreed that we
could look at the change occurring for FY 2004, rather than FY 2003 which starts in less
than two months. He assured Mrs. Anthony that the timing of the notice was due to the
timing of the consultant's report and was not intended to put an undue burden on the
Library.
Presently, the Library has 30 participants in the PPO program and 30 in the HMO.
There are also 7 retirees in the PPO and 4 in the HMO. Seventy-one staff members
participate in the dental plan. The Library provides life insurance for ninety-one
employees. The Village did offer to grandfather Library retirees if we have trouble
obtaining coverage for them.
The matter of insurance coverages has significant financial implications for the
Library and is of vital concern to employees. There may be issues of lack of coverage for
an existing condition, a need for change of physicians or hospitals, etc. which could be a
serious issue for employees. We will begin looking into possible alternatives
immediately, including investigation of other groups for which we may be eligible such
as a cooperative run by the North Suburban Library System or a return to the North
Suburban Employee Benefit Cooperative. Out goal will be to conclude this investigation
within a few months so that employees will know what is proposed with ample time to
make personal decisions. Some may choose to enroll in a program for which a spouse is
eligible.
Mr. Graham commended Mrs. Anthony for speaking with the Village Manager
and keeping the Library attached to the Village's insurance until FY 2004. Mrs. Anthony
�1
I
17
said she has spoken to Tom English, our insurance consultant, regarding his
advice/suggestions in this matter. Discussion followed.
Mrs. Anthony will keep the Board informed of progress.
SALE OF SKOKIE HISTORY BOOKS FOR CHILDREN
Trustees may recall that the Village launched a series of historical books for
children as a millennium project. The Village paid for aprinting of 5,000 copies of Little
Rabbit Finds His Way: A Story of Historic Skokie-early 1800s. Three thousand copies
were distributed to elementary schools in Skokie and the Library received a number of
copies also. A second book is nearly ready for publication.
It is proposed that the book be available for sale at the Library and Historical
Society for $10.00 per copy. Proceeds would go towards the printing of additional titles.
The Village will still subsidize distribution of 3,000 copies to the schools. The Village
will also handle all paperwork related to filing sales tax. The Library would simply turn
over receipts to the Village every month or two.
Mrs. Anthony does not think sales will be unduly burdensome as these titles will
not be best sellers. Since the Library has supported research for the stories, it is
appropriate that they be sold here. Mrs. Anthony recommends approval by the Board.
The Board approved this recommendation.
"SHORTCHANGING LIBRARIES", THE NEW YORK TIMES, FEBRUARY 25, 2002
Dr. Wozniak brought this to the Board's attention. Brief discussion followed.
LIBRARY CABLE NETWORK CHANNEL 24
The March Library Cable Network Channel24 brochure was noted.
�18
NORTH SUBURBAN LIBRARY SYSTEM
The report from Pat Groh was noted.
COMMENTS FROM TRUSTEES
There were no comments.
ADJOURNMENT The meeting adjourned at 9:04p.m.
--1/_
~4"<-1
Eva Weiner,
.
Sec~y'
,(
cLI.vvci_,
�
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Minutes, Monday, March 11, 2002
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Weiner, Eva D. (Secretary)
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Public Libraries -- Illinois -- Skokie
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Skokie Public Library, Skokie, IL
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Minutes, Wednesday, April 10, 2002
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Weiner, Eva D. (Secretary)
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Public Libraries -- Illinois -- Skokie
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Skokie Public Library, Skokie, IL
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library board meetings
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April 11, 2001
Minutes of the regular meeting of the Board of Trustees of the Skokie Public
Library held in the Skokie Public Library Board Room, Wednesday, April 11, 2001.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:31 p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita; Eva Weiner, Secretary; Susan Greer, Zelda Rich, Richard Witry, John M. Wozniak
and Carolyn A. Anthony, Director.
Also present: Barbara A. Kozlowski, Associate Director for Public Services, Jessica
Goodman, Reference Librarian and Steven Jablonski, Reference Librarian.
The trustees agreed to move the regular order of business so that Jessica Goodman
and Steven Jablonski could make their presentation on the new Innovative catalog.
AUTOMATION
Jessica Goodman introduced herself to Board. She has been with the Library
approximately two years and is currently working on digitization of the proposed Nazi
March in Skokie. Steven Jablonski has been with the library as a student and through his
Ph.D., working summers. He then received his library degree. Both are full time members
of the reference staff.
Steven debuted the catalog for the Board. One nice thing about the new system is
that we have just one catalog whereas before we had five catalogs. The catalog also
integrates with our Web site. Patrons can now reserve a title from home, view their own
record, and renew items. They can now make purchase suggestions and soon will be able
�2
to place their own interlibrary loans. Other features include searching catalogs from other
libraries; looking up materials in different languages and creating a list of multiple
materials and pulling them all together. A catalog search may be limited to Audio Visual
Resources, Youth collection or Periodicals and you can now search magazines by subject.
Susan Greer left the meeting at 7:50p.m. Mr. Graham asked about patron reaction.
Mrs. Anthony reported that patrons have acclimatized themselves very quickly to the new
system which went live on March 21. The Board thanked Steven and Jessica for their
informative presentation. Steven and Jessica left the Board Room at 8 p.m.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF MARCH 14,2001
Dr. Wozniak made a motion, seconded by Mrs. Hunter, to approve the minutes of the
regular meeting of March 14, 2001, subject to additions and/or corrections. Mrs. Hunter noted
on page 10 the word "Pace" should be corrected to "Peace". The minutes were then approved
and placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
BILLS
Mrs. Rich made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE FINANCIAL STATEMENT FOR THE MONTH
OF MARCH, 2001, THE LIBRARY NOTE FUND,
THE YEAR-TO-DATE BUDGETARY STATUS, AND THE
LISTS OF BILLS, BE APPROVED FOR PAYMENT,
SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
�3
INVOICE NO. 0052214 FROM O'DONNELL WICKLUND PIGOZZI &
PETERSON FOR $51,764.33 DATED MARCH 9, 2001
Mrs. Anthony explained that OWP&P has been paid 67% of their total fee so far.
By the time construction starts they will have been paid 80% of their fee. We just
received the architectural contract and it has not yet been signed.
After brief discussion, Dr. Wozniak made the following motion, seconded by
Mrs. Rich:
MOTION:
THAT INVOICE NO. 0052214 FROM O'DONNELL
WICKLUND PIGOZZI & PETERSON FOR $51,764.22
DATED MARCH 9, 2001, BE APPROVED FOR
PAYMENT, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT{S) FROM DEPARTMENT HEAD(S) (1)
CORRESPONDENCE
GIFTS
PERSONNEL
Mrs. Hunter made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY
BOARD OF TRUSTEES PLACE ON FILE THE
FOLLOWING CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT{S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE: MEMORANDUM FROM
ROBBINS, SCHWARTZ, NICHOLAS, LIFTON &
TAYLOR, LTD. TO RSNL&T CLIENTS DATED
MARCH 15,2001 RE RAISE IN HOURLY RATES;
LETTER TO ILLINOIS FUNDS PARTICIPANT FROM
JUDY BAAR TOPINKA, ILLINOIS STATE
TREASURER DATED MARCH 28, 2001 RE
AUDITED FINANCIAL STATEMENTS OF THE
ILLINOIS FUNDS, MONEY MARKET FUND FOR
FISCAL YEAR 2000.
�4
5. GIFTS: $250. FROM LEON MANELIS IN MEMORY
OF HIS PARENTS FOR CONCERT SERIES; $100.
FROM JUDITH LEMBERGER IN MEMORY OF HER
MOTHER DOLLY CARMONA; $40. FROM FRIENDS
OF ROSALYN GANZ LONG IN MEMORY OF
MANDEL GANZ FOR PURCHASE OF BOOKS ON
WORLD HISTORY OR POLITICAL SCIENCE; $50.
FROM SKOKIE VALLEY CHAPTER OF LYRIC
OPERA FOR THE PURCHASE OF OPERA
MATERIALS.
6. PERSONNEL: HIRE: ANNA CARAN, TECHNOLOGY
SPECIALIST II, TECHNICAL SERVICES,
EFFECTIVE APRIL 2, 2001; STATUS CHANGE:
RAYMOND PODGORNIAK, FROM FULL-TIME
CUSTODIAN, MAINTENANCE DEPARTMENT, TO
PART-TIME CUSTODIAN, MAINTENANCE
DEPARTMENT, EFFECTIVE APRIL 9, 2001.
The motion passed unanimously.
CLOSE-OUT OF FY '01 BUDGET AND ADOPTION OF FY '02 BUDGET
Mrs. Anthony explained that she anticipates a positive balance of over $450,000. at
year's end and therefore recommends the transfer of$400,000. to the Reserve Fund for
Sites and Buildings. The following motion was made by Mrs. Rich, seconded by Mrs.
Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES TRANSFER $400,000. TO THE RESERVE
FUND FOR SITES AND BUILDINGS.
The roll call vote for approval was unanimous.
Dr. Wozniak made the following motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ADOPT THE FY 2001-2002 BUDGET IN
THE AMOUNT OF $7,007,000. AS PROPOSED BY THE
DIRECTOR. (copy attached)
The roll call vote for approval was unanimous.
�SKOKIE PUBLIC LIBRARY BUDGET FOR FY 2001/2002
A
1
~
~
~
~
8
BUDGET I FY 2001-2002
ACCOUNT NAME
~ale~~ie~
_
_ _
Pr()f~ssional Services
~~diL_ _
~i~~Lng__ _ __ __
_ __
~
~ ~~i-~~~-r1-~rl_C?e ~f ~q~ip~~~~--- ___
.. __ _
__
~ Cor1f~~~n~e. Memb~r~hip, 'J\!~rkshop.~tc
~Postage
~ Prin!l~g_ ~n.d _
P!.!bli~i~
~ 1:)~!~-~~~c~~sin.g________ _______
----~!QOO_
_ -~---------~~~Q_QQ_
..
____________________ _!~Q!QQQ
____________________ S.~9QQ_
___________ -----~-~Q.OO_Q
~8!909
------------------~?!.Q.QQ
__ ------~~~~_QQ
2~!090
______________4~!.QQ9_ _
_________ _ ~------ ____________?_?_QQ_
1
16 Reception & Entertainment
,...___ ----------------------------------- - --- ---- - ···-------- ---17 Programming
,...___ -·---------------------------- ··------------- ----------18 Copier Lease Purchase
,...___ --------------·--------------- ------- -····--·--------- --.
·---------~-
~
.. _ _ _______
$
$
$
$
$
$
$
$
$
()f
~ f\{1~i~!~!:'_a!1~~
~l!i!~!r19.~ ~-§~()~nds
~ fylai~~~!!~n9e of ~':l!~-~quip~~r1t
~ ln_st.:~~~r1-~~ (Health, p~ntal_8t_~if~)
10 Insurance
~ Ut!!iti~s~--
____________ ~~?~Q~_QQQ
35!0QQ
-~~~QQ
$
$
$
$
12,000
---------------------------$
32,000
·------------------------$
·-··
28,000
-----~------------------
!LL a~_~_t\cc~_~s Fees
______________________________ _! ___________________________'LOOQ_
20 ----------- ----------------- ---------- ··----- •···· --- -· -------------------1
JCPL Operating & Capital (Closed Account)
~ !~~no!Qgy~N~tw_Q~~-------·------ ____ ------·-··· _________ _ -~- _______ ·-----------------~2~!QOO_
~ Ci:!~~-------- -······· ............ _ ______ ______
___ ·--------·· __ -~ -·--··- ·------. -·------·-·-·-··-----3~ ,OQQ_
23 Books
----------···· .... ----·24 Periodicals--· Microforms
& ... - -.
1--- -·-··------- .
~ ~.c?r11?~!!}~M~terials _-· _
26 Electronic-· Resources
1--- .
·········
..
-.27 Small Equipment
1 - - - - - ·----------- -···- -- -28 Library Supplies
1---- ------------ ·-··•····· -.
~ ~~!.!~!~!!~U?_~ppli~~ ____
. . ..... _ _
..
30- -Office - - - - - - - - - -and - - - - - ___ .. __ .
Expense - - - - Transportation
1------31 Furniture and Equipment
1--- -----·--·-------··-------···
. --·-32 Advertisement--·····--------------- --. - - ---------of Vacant Position
---- ---33 Contingency
,...___ ------------------- ·-· ----- -----------------34 Employers' FICA and IMRF
35 OPERATING FUND TOTAL
1 - - - - -·-----------
~ -~--------
*
g~ru~rvlces·~-Repayment____
38 TOTAL
SPL
$
$ -.
-~ ·--·- .
$
$
---$ ------$
$
·-- -$
--$
··-······
$
$
590,500
102,500
----- ·-··· ---------- -·
_ ---~Q~!Q9.9.
118,000 .
12,000
----- ------------68,000
. ---- - - - - - ?.4,QQQ
3,000
.. ·- ------··
25,000·
---10,000
-------·--· ----------·
75,059
400,000
----- --·- ····· ------------ ··--··------------
---------~-------
------~·-·-·····-------·-----------------·
$
6,449,759
·- ·--------------- ------- -}----------- ------ ----------~~~~$
7,007,000
Approved 4.11.01
�SKOKIE PUBLIC LIBRARY
SALARY SCALE FOR THE FISCAL YEAR 2001/2002
30!~1?
17,664
19,432
21,375
23,512
25,862
28,448
31,294
9.97
10.96
12.06
13.26
14.59
16.05
7.95
8.73
9.61
10.58
11.64
12.80
CANyk
28,985
17.04
18.75
20.62
- - .
22.69
-------·--·
24.96
27.45
33~2~7
. ~1.88~35,071
27!407
~6.5~~
38,579
. --·----·42,437
46,681
.
-
17.99
19.78
. ---21.76
23.94 :·:
40,219
·~4!?~~.
48,664
53,529
-
13.68
15.04
16.55
18.20
·-
~----
~~.~80
···-
23.06
. 25.37
27.90
3'?!147
54!~~?
~3!16~
5~~9~3
36,479
-·-··- ---·--·-
·--
...
---
19.86
21.86
24.02
~-------
--~----
--
13.63
·-
-
17.97
19.79
Approved 4.11.01
�5
A motion was made by Dr. Wozniak, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE SALARY SCALE FOR
FISCAL YEAR 2001/2002 AS PRESENTED AND
ALSO APPROVE A 3% COST OF LABOR INCREASE
FOR ALL STAFF EFFECTIVE APRIL 23,2001 (copy
attached).
The roll call vote for approval was unanimous.
DIRECTOR'S REPORT
Usage-Circulation in March appears to be down nearly 7% over last year, but that
is an estimated figure based on circulation through March 20 on the old Epixtech system.
Circulation on the Innovative system which began March 21 included data from training
and practice days earlier in the month so it was an inflated figure not used. We should be
able to get reliable data for April and thereafter. There is no point in closer analysis of the
estimated March figures. Forty-seven people accessed licensed databases remotely in
March, completing 92 sessions.
Innovative Implementation-As mentioned above, we began circulation on the
Innovative system March 21 and introduced the Innovative web-based catalog at the same
time. The public has been accepting and positive in their comments about the new system
due, in no small part, to the hard work of many staff members who customized design,
language and parameters, worked out the glitches, prepared training and documentation and
in other ways assured a relatively smooth transition. Camille Cleland, Gail Shaw, Lee
Myers, Gin Gaiser and Chris Rich were instrumental from Technical Services; Teri Room,
Jessica Goodman and Linda Zeilstra from Public Services and Tobi Oberman and Eileen
Coulombe for Circulation. Other staff deserve credit for persevering through training
�6
sessions and keeping a positive outlook. We will soon be implementing the Acquisitions,
Serials and Interlibrary Loan modules.
CD Diagnostic Equipment-The Library is a beta site for testing a new CD
diagnostic machine from RTI, located in Lincolnwood. We have used their tape-check
machine for videotapes for a number of years. The new CD check machine will inspect
CDs and identify problem areas. Eventually, it will also clean and burnish the CDs to keep
them in good working order.
JCPL-The JCPL directors met for their last regularly-scheduled Board meeting
this month and went to lunch to celebrate sixteen years of successful consortium operation.
We will meet again in late July or early August to review the annual and close-out audits
and other final details of the cessation of operations.
Marketing Class-Allison Trimarco and Mrs. Anthony made a presentation about
the Library's marketing efforts to a class from Roosevelt University. Sally Chapralis, who
served as a marketing consultant to the Library in development of our marketing plan,
brought the class here to see an example of a not-for-profit. The whole concept of why a
public library would need to market its services was new to some of them.
National Library Week-National Library Week at SPL has been quite successful
as judged by the attendance at special library programs and comments received. The week
started off with a Young Steinway Concert, followed by a public reception. Authors David
Gleicher and Kevin Luthardt presented to adults and children respectively. Jazz guitarist
and folk musician Jim Kanas, our artist-in-residence, led 25 Skokie 4'11 graders in an
amazing and energetic musical performance. The children made many of their instruments
from panpipes and shakers to dulcimers. LCN videotaped the performance and we also
�7
burned a CD of the music. The staged reading by the ShawChicago Theater Company was
entertaining and introduced attendees to a new type of program at the Library. Throughout
the week, librarians staffed a table next to Circulation, passing out information about the
Library and answering questions. The visible station attracted a steady stream of Library
visitors.
Advocacy-Mrs. Anthony will be attending ILA Advocacy Day in Springfield
April18 and heading to Washington, D.C. at the end ofthe month for ALA's National
Legislative Days as well as a symposium with the Urban Libraries Council on "Getting the
Work Done Well." Mrs. Hunter will also travel to Washington, D.C. for ALA's National
Legislative Days.
BUILDING PROJECT
Mr. Graham asked trustees to check out the samples of proposed new lighting
installed as you walk into the Staff Room. Sample diffusers have also been installed.
The services of Relocation Advisers, Ltd. were first brought to our attention by
Board Member Dick Witry. While individual component services are available from
other vendors, the combination package constitutes an unusual professional service which
could serve the Library well, given the complexity of the phased construction and
occupancy over an eighteen month period.
Services to be provided include: furniture survey; design of the move plan; bid
package development; vendor selection; pre-move preparation; on-site supervision; and
post-move consultation.
After brief discussion, a motion was made by Mrs. Hunter, seconded by Dr.
Wozniak:
�8
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE PROPOSAL FROM
RELOCATION ADVISERS FOR THEIR SERVICES
FROM MAY 2001 THROUGH COMPLETION IN 2003
AT A DISCOUNTED HOURLY RATE OF $45. WHICH
WILL INVOLVE 943 CONSULTANT HOURS FOR A
"NOT-TO-EXCEED" TOTAL OF $42,435.00.
The roll call vote for approval was unanimous.
OWP&P excluded design and specification of cabling for data and
telecommunications from their architectural contract. We approached INDAPLEX, an
independent consulting firm on telecommunications, with which we had a positive
experience in the 1991 renovation. OWP&P then came forward with a proposal to
provide infrastructure-cabling design through their "expanded technology engineering
services."
The proposal from OWP&P is $8,000. for cabling system design and an estimated
$8,000-$11,000. for project management. INDAPLEX proposes to provide needs analysis
and cabling system design and specifications; preparation of an RFP, bidders' conference,
analysis of responses and negotiation and project management including 'on site'
progress visits and working through the final "punch-list" for a cost not to exceed
$11,550.
The following motion was made by Mr. Witry, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE PROPOSAL FROM
INDAPLEX FOR TELECOMMUNICATIONS
CONSULTING AS OUTLINED IN THEIR PROPOSAL
AT A COST NOT TO EXCEED $11,550.
The roll call for approval was unanimous.
�9
POLICY RE UNATTENDED CHILDREN IN THE LIBRARY
After brief discussion, the following motion was made by Mr. Witry, seconded by
Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE POLICY RE
UNATTENDED CHILDREN IN THE PUBLIC LIBRARY
(copy attached).
The motion passed unanimously.
MEETING ROOM POLICY
Mrs. Anthony reported that the Meeting Room Policy is brought to the Board's
attention for review in light of recent happenings at the Schaumburg Township District
Library concerning requested use of the library's meeting room for a presentation by
Matthew Hale from the World Church of the Creator. The Chicago Tribune reported that
the STDL Board denied the meeting room request, citing fear of a disruption of library
services. Reverend Hale has subsequently brought a suit against the library.
After inquiry, Mrs. Anthony learned that the request for use of the library meeting
room was made by a resident of Hoffman Estates and approval was initially given by the
library. The Board subsequently reviewed the request and voted to withdraw approval for
the meeting, citing problems at the Wallingford Public Library when Reverend Matt Hale
spoke there. The Board referenced a line in Schaumburg's meeting room policy, "The
meeting room may not be used for activities likely to disturb regular library functions."
Our attorney Heidi Katz obtained a copy of the complaint filed against
Schaumburg Township District Library from the library's attorney John Juergensmeyer.
�...
Unattended Children in the Public Library
The Skokie Public Library welcomes the use of its facilities and services by children.
Library staff members are committed to the well-being and safety of children, and are
happy to help children use the library for the following purposes:
1 -Finding materials for school assignments and recreational reading.
2- Providing an environment that encourages study and intellectual curiosity.
3- Providing programs that inform and enrich.
Library facilities, however, are not licensed or designed to provide basic childcare needs
such as physical exercise, nutrition, or emergency care. Any public place may be
dangerous for a child who is left unattended. It is impossible for the library staff to
guarantee a safe environment.
The Skokie Public Library encourages parents to consider the safety and well-being of
their children and the needs of other library users of all ages. Children under age eight
must be attended by a parent or other responsible caregiver (high school age and
older) at all times while in the library.
If at any time the child under eight is unattended, the following will occur:
1)
The parent or caregiver will be paged in order to determine if he or she is in the
library . If so, he or she will be asked to stay with and supervise the child.
2)
If it is determined that the child is in the library without an adult caregiver, a
staff member will call the parents and request that they pick up the child. If the
parents are not at home, we will ask the child for the name and number of
another relative or caretaker. The police will be called to assume responsibility
if the parents or caretaker cannot be reached in one half hour.
Unattended children eight and over are free to use the library's resources as long as
needed, provided that their behavior is not disruptive to other patrons or staff members.
We encourage parents to talk to their children about appropriate behavior in the library.
Library staff are required to notify the appropriate authorities if they have reason to
suspect that there is evidence of abuse or neglect.
Adopted 4/11/01
Skokie Public Library Board of Trustees
�10
The complaint includes counts for Violation of First Amendment Rights, Violation of
Equal Protection Rights and Violation of Civil Rights-42 U.S.C. section 1983.
Heidi Katz has reviewed the Library's Meeting Room Policy and recommends no
change at the present time.
Discussion followed regarding Skokie Public Library's Meeting Room Policy, the
Library Bill of Rights and the different interpretations of the Library Bill of Rights. The
Board would like to know from Heidi Katz if the reference to Article Five (5) of the
Library Bill of Rights could be omitted from our policy.
Mrs. Anthony will speak with our legal counsel. This item will be put on the May
Agenda.
RENEWAL OF HV AC MAINTENANCE AGREEMENT
Mrs. Anthony explained that the Library's HVAC maintenance agreement runs on
our Fiscal Year. With the complexities of a building project looming, she thought it
advisable to remain with our current vendor rather than accept competitive proposals this
year.
Our current agreement is for $3 8,952. A three percent increase in labor costs
would bring that to $40,116. Added to that is the cost of maintenance on the Graham
frequency drives at $1,248. for a total of$41,364. Deleted from that is the cost of
maintenance on two boilers and four heating pumps at $4,634. New boilers will be
installed before the start of the next heating season. The resultant renewal cost is $36,730.
After brief discussion, the following motion was made by Dr. Wozniak, seconded
by Mrs. Hunter:
�11
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE RENEWAL OF OUR
AGREEMENT WITH NORTHTOWN MECHANICAL
FOR MAINTENANCE OF HVAC EQUIPMENT IN
THE AMOUNT OF $36,730.
The roll call vote for approval was unanimous.
ARTICLES
The three articles "Librarian's Site a Hit with Job-Seekers", "Choosy Tots get a
Jump on Reading" and "Teen Library Volunteer Wins Award" were noted by trustees.
LIBRARY CABLE NETWORK CHANNEL 24
The April Library Cable Network Channel24 brochure was noted.
NORTH SUBURBAN LIBRARY SYSTEM
The report from Pat Groh was noted.
COMMENTS FROM TRUSTEES
Mr. Graham reported that he and Ken Randle, Executive Director, Niles
Township Department of Special Education, will pick up former U.S. Senator Paul Simon
on May 16 for the dedication of The Jeanne and Paul Simon Braille Collection. Mr.
Graham also mentioned that Mrs. Anthony's daughter has been awarded a Fulbright
Scholarship.
Mrs. Hunter suggests that Corle Ginsburg and Pat Groh attend the Human
Genome program at Northwestern University this Saturday from 9 a.m. to 12:30 p.m.
Panel members will include staff from the University of California at Berkeley.
Dr. Wozniak would like to commend Frances Roehm for "picking up the baton
where Steve Oserman left off and running with it."
�12
Mrs. Anthony commended Allison Trimarco, Manager, Public Information and
Programs, for getting the Library in an article in the Tribune.
Mr. Witry sends his appreciation to Frances Roehm and Jane Hagedorn for their
assistance with the chronology.
ADJOURNMENT
The meeting adjourned at 9:27 p.m.
Eva Weiner, Secretary
�
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Minutes, Wednesday, April 11, 2001
Contributor
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Weiner, Eva D. (Secretary)
Description
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Includes attachment: Unattended Children in the Public Library
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4/11/2001
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LBM20010411.pdf
Extent
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15 p.
Subject
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Public Libraries -- Illinois -- Skokie
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Skokie Public Library, Skokie, IL
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eng
Temporal Coverage
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2000s (2000-2009)
2000s
Building project
library board meetings
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Text
April14, 2004
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, April14, 2004.
CALL TO ORDER
John M. Wozniak, President, called the meeting to order at 7:29 p.m.
Members present: John M. Wozniak, President; Zelda Rich, Secretary; Jolm Graham;
Diana Hunter, President Emerita; Eva Weiner; and Carolyn A. Anthony, Director.
Members absent: Richard Witry, Vice President; and Susan Greer.
Guests present: Jim Dyer, Berglund Construction; Gail Kay, Assistant Director for
Human Resources; and Barbara A. Kozlowski, Associate Director for Public Services.
APPROVAL OF THE MINUTES OF THE REGULAR AND CLOSED MEETINGS OF
MARCH 10, 2004
Mr. Graham made a motion, seconded by Mrs. Rich, to approve the minutes of the
regular and closed meetings of March 10, 2004, subject to additions and/or corrections.
There being no additions or corrections, the minutes were approved and placed on file.
Mrs. Hunter and Mrs. Weiner abstained from voting.
Dr. Wozniak asked the Board to move the regular order of business and move directly to
Building Issues. The Board agreed.
BUILDING ISSUES
Mrs. Anthony reported that we still have balances due to three contractors as follows:
Camosy
$40,000.
Connectivity
$50,000.
Monaco
$51,781.
Some progress has been made on punch lists, but Mrs. Anthony can also tell from emails
that some issues remain.
Connectivity is pressing to reduce their retainage to only $10,000., claiming that the only
matter outstanding is the lights on the west building exterior. There are some other issues,
however, such as the light wall in the AV area, the back door of Circulation, and training
on the Microlite system which controls the lights in the building. Mrs. Anthony believes
�2
they regard some of these as warranty issues rather than punch list issues and therefore
feel they are entitled to more of the contract amount due them.
There is still a list of approximately $55,000. of disputed punch list items and about
$8,300. in unaccepted back charges from Camosy to Connectivity which are on the table.
Loren Slutzky's sense of this is that the more of the contract price that is paid out, the less
incentive there will be to pursue a dispute resolution process.
Mr. Dyer updated the Board on the three contractors. Camosy has some items to finish,
for example, sealcoating the parking lot and the bins for the east vestibule. Camosy will
submit a final bill when all items are complete.
Monaco is 100% finished. They are owed $51,781. less $2,718.50 in credits due the
Library. The total owed to Monaco is: $49,062.50. After all proper documentation has
been received Mr. Dyer recommends payment to Monaco.
After further discussion, Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE FINAL PAYMENT TO MONACO MECHANICAL IN THE
AMOUNT OF $49,062.50 PENDING RECEIPT OF PROPER
DOCUMENTATION.
The roll was called. The motion passed unanimously.
Mrs. Anthony explained there are two issues from Connectivity. First, they are asking to
be paid down from what they are owed on the base contract. Second, are the additional
still disputed items that were never approved; some agreed to, some partially accepted
and some rejected by Connectivity.
After discussion, Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES PAY
COMMERCIAL ELECTRICAL SOLUTIONS OF IL LLC $26,000.
TOWARD THEIR BASE CONTRACT UPON PROPER
DOCUMENTATION.
The roll was called: Mrs. Hunter-no; Mr. Graham-yes; Mrs. Rich-yes; Mrs.
Weiner-abstain; Dr. Wozniak-yes. The motion passed.
Mr. Dyer left the meeting at 8 p.m.
CONSENT AGENDA (Financial Statements; Bills; Circulation Report; Library Use
Statistics; Report(s) from Department Head(s); Personnel)
�3
Mrs. Rich made a motion, seconded by Mr. Graham:
MOTION:
THAT THE FINANCIAL STATEMENTS AND THE BILLS BE
APPROVED, SUBJECT TO AUDIT, AND THAT THE FOLLOWING
CONSENT AGENDA ITEMS BE PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. PERSONNEL: PROMOTIONS: HEITI LIN FROM FULL-TIME
SHELVER/CLERK, CIRCULATION DEPARTMENT, TO FULLTIME LIBRARY ASSISTANT, TECHNICAL SERVICES
DEPARTMENT, EFFECTIVE MARCH 22, 2004; MEL MILLER,
FROM FULL-TIME SHELVER, CIRCULATION DEPARTMENT
TO FULL-TIME SHELVERICLERK, CIRCULATION
DEPARTMENT, EFFECTIVE APRIL 5, 2004; CHAN PARK,
FROM FULL-TIME SHELVER, CIRCULATION DEPARTMENT
TO FULL-TIME SHELVERICLERK, CIRCULATION
DEPARTMENT, EFFECTIVE APRIL 5, 2004; PATRICIA JUDGE,
FROM FULL-TIME PROJECT ASSISTANT/DATA ENTRY
CLERK, ADULT SERVICES DEPARTMENT TO FULL-TIME
HEAD OF ACQUISITIONS, TECHNICAL SERVICES
DEPARTMENT, EFFECTIVE APRIL 14, 2004; HIRES: JANELLE
0. WILSON, PART-TIME CIRCULATION CLERK,
CIRCULATION DEPARTMENT, EFFECTIVE APRIL 2, 2004;
GUDRUN H. PRIEMER, FULL-TIME LIBRARIAN, YOUTH
SERVICES DEPARTMENT, EFFECTIVE MAY 3, 2004;
TERMINATIONS: CHRIS STORTENBECKER, PART-TIME
CLERK, CIRCULATION DEPARTMENT, EFFECTIVE MARCH
28, 2004; CRYSTAL LEROY, PART-TIME COMPUTER
ASSISTANT, YOUTH SERVICES DEPARTMENT, EFFECTIVE
MAY2, 2004.
The motion passed unanimously.
LIST OF BILLS FOR PAYMENT APPROVAL
Mr. Graham made a motion, seconded by Mrs. Rich:
�4
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE LIST OF BILLS FOR PAYMENT APPROVAL,
SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
INVOICE NO. 0064012 FROM O'DONNELL WICKLUND PIGOZZI AND
PETERSON FOR $1,319.50 DATED MARCH 10,2004
INVOICE NO. 0064278 FROM O'DONNELL WICKLUND PIGOZZI AND
PETERSON FOR $4,329.50 DATED APRIL 6, 2004
Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE INVOICE NO. 0064012 FOR $1,319.50 AND INVOICE NO.
0064278 FOR $4,329.50 BOTH FROM O'DONNELL WICKLUND
PIGOZZI AND PETERSON FOR PAYMENT.
The roll call vote for approval was unanimous.
APPROVAL OF PROJECTED OPERATING BUDGET FOR FY 2005
Mrs. Anthony presented the Operating Budget for FY 2005. The projection is within the
approved 2003 levy of$8,486,500. of which $1,446,752. is for debt payment on the
construction bonds.
Some considerations reflected in the proposed Operating Budget:
•
Salaries-The line allows for a 3% Cost of Labor adjustment for approximately
$130,500. and about $87,000. for step increases at 2%. No new positions are
budgeted.
•
Professional Services-We squeezed this line this year to provide more money for
health insurance. This year we had higher than usual costs in this area due to a
number oflegal issues. At $47,000., the projected expense reflects that for the line in
FY '03.
•
Audit-This line was increased to $4,200. per Bob Nowak, Village Finance Officer,
as the change for the Library's component of the audit will be up $200. this year.
•
Maintenance of Equipment-This line was not fully expended this year, and there
should be sufficient monies for normal price increases and new maintenance
agreements on some ofthe audiovisual equipment.
�5
•
Maintenance of Buildings and Grounds has been restored to a level of funding it had
prior to the building project. During the construction this line was reduced because
some normal maintenance was not needed due to new installations.
•
Maintenance of Auto Equipment-With a one year old car and a relatively new
Mobile Library, expenses were below budget this year.
•
Insurance (Health, Dental and Life)-Due to some people leaving the employ of the
Library or making other arrangements for insurance, we have 13 fewer participants in
the program than we had as of May 1, 2003. Although we don't know the rate
increases yet (and may not till June since NSLS renews in July), the amount budgeted
is sufficient for a double digit price increase and some improvement in the Library's
contribution rate.
•
Insurance-This line is increased to reflect additional anticipated costs in the
Library's insurance package and worker's compensation. Workers compensation is
estimated at $35,760. for 2004, a 21% increase from 2003. The increase is partially
due to a larger salary line and partially due to our experience rating.
•
Utilities-This line has been increased to better reflect expenditures in the current and
last years.
•
Conference, Memberships & Workshops-The budgeted amount is a modest increase
which should be sufficient since it is not a PLA Conference year. The ALA Annual
Conference is in Orlando and Midwinter will be in Boston.
•
Printing and Publicity-In addition to rising costs, we're generating more print
communications such as newsletters to the schools, listing of adult programs, etc. So
far, these additional publications appear to be well received.
•
Reception and Entertainment-This line was higher in FY '04 to allow for the Grand
Reopening and other entertainment related to tours of the new building.
•
Copier Lease line reflects more accurately the anticipated costs, based on this year's
experience. Mrs. Anthony does not anticipate the leasing of additional equipment.
The cost of current leasing is offset by usage and associated revenues from the public
copiers and printers.
•
Technology/Network-The increase in this line will allow for the purchase of a new
software program from Innovative in the amount of $13,000. The Webridge software
will direct users from a search in our catalog to relevant articles in licensed databases.
�6
•
Materials budget lines (Books/Periodicals/Nonprint Materials/Electronic
Resources)-We have decreased books (specifically Standing Orders) by $8,000. in
order to increase Periodicals by the same amount. This will enable us to purchase
some microfilm of the Chicago Sun-Times that Reference staff have wanted to
acquire. The increase in Electronic Resources reflects both price increases and some
additional products.
•
Small Equipment-The line has been increased a bit to more realistically reflect
expenditures.
•
Library Supplies-This line was decreased by 30% this year to move money into
health insurance. It is being restored to a level closer to expenditures in FY '03.
•
Employer's FICA and IMRF-This line has been increased significantly to reflect the
jump in the employer's contribution to IMRF. The rate in 2004 is 5.18%, compared to
2.59% in 2003 and 1.85% in 2002.
•
Contingency and Capital-These two lines have been adjusted to allow more money
for IMRF. The lines provide our primary cushion in the event of a shortfall of
revenues.
After brief discussion, Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT THE FY 2004-2005 BUDGET IN THE AMOUNT OF
$7,864,563. AS PROPOSED BY THE DIRECTOR (COPY
ATTACHED).
The roll call vote for approval was unanimous.
Discussion ensued regarding the future of Library Cable Network.
APPROVAL OF WAGE AND SALARY ADJUSTMENT
Mrs. Anthony reported that in the principles adopted with the compensation review
several yeas ago, the Board adopted the concept of an annual increase based on the
increase in the cost of labor rather than the consumer price index. Mrs. Anthony
distributed a chart from the U.S. Department of Labor showing an increase in the
Employment Cost Index for civilian workers of2.9% in 2003. Mrs. Anthony
recommends that the Board adopt a 3% Cost of Labor adjustment for all staff, effective
May 2, 2004. The cost of this increase will be about $130,500.
�SKOKIE PUBLIC LIBRARY BUDGET FOR FY 2004-2005
B
A
ACCOUNT NAME
1
2 Salaries
Professional Services
4 Audit
5 Binding
6 Maintenance of Equipment
7 Maintenance of Buildings & Grounds
8 Maintenance of Auto Equipment
9 Insurance (Health, Dental & Life)
10 Insurance
11 Utilities
12 Conference, Membership, Workshop,etc
13 Postage
14 Printing and Publicity
15 Data Processing 16 Reception & Entertainment
17· Programming
18 Copier Lease
19 ILL and Access Fees
20 Technology/Network
21 Cable (LCN)
22 Books
23 Periodicals
24 Nonprint Materials
25 Electronic Resources
26 Small Equipment
27 Library Supplies
28 Janitorial Supplies
29 Office Expense and Transportation
30 Furniture and Equipment
31 Advertisement of Vacant Position
32 Employers' FICA and IMRF
33 Contingency
34 OPERATING FUND TOTAL
35 Capital
36 2001 Bond Debt Repayment
3
37 TOTAL
-
BUDGET I FY 2004-2005
4,730,304 I
47,000
4,200
2,000.
45,000
120,000
6,000
415,000
100,000
115,000
75,000
25,000
44,000
2,500
11,000
35,000.
33,000
500
258,000
34,000
643,040
88,000
121,070
158,000
14,349
85,000
26,000
2,600
15,000
4,000
575,000
30,000
7,864,563
90,000 -1,447,951
$
$- - - ---- $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
9,402,514
Adopted 4/14/04
�7
As in prior years, the pay scale will be adjusted across the board to reflect this change.
Mrs. Anthony distributed the proposed new pay scale. For reference, a beginning MLS
Librarian (P3) would earn $37,023. (as compared to $35,945. this year) and a starting
Circulation Clerk (S4) would earn $23,809. (as compared to $23,116. this year) under the
proposed new scale.
Most staff have another opportunity for an adjustment in pay each year at the time of the
annual performance evaluation. (Note that eighteen staff members are at top of scale and
are therefore not eligible for this additional increase in the coming year.) Until last year,
those staff eligible for an increase and approved by their supervisor have received an
additional3% increase. With the 3% cost oflabor adjustment and slight compounding
because the annual review occurs at the anniversary date rather than the start of the Fiscal
Year, many staff received an annual adjustment of 6% or slightly higher. In light of
tighter economic times and increasing cost of employee benefits, last year the Board
approved an increase of2% at the time ofthe performance review in FY 2004. With the
same rationale (cost of employee benefits is up 6.3% according to the Bureau of Labor
Statistics), Mrs. Anthony recommends that the increase at the time of the performance
review again be 2% for Fiscal Year 2005.
Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE A 3% COST OF LABOR ADJUSTMENT FOR ALL STAFF
AND A 2% INCREASE AT THE TIME OF AN EMPLOYEE'S
PERFORMANCE REVIEW FOR FISCAL YEAR 2005 AS
RECOMMENDED BY THE DIRECTOR.
The roll call vote for approval was unanimous.
The Board took a break at 8:21 p.m.
DIRECTOR'S REPORT
The meeting resumed at 8:28p.m.
USAGE---Circulation in March was up nearly 20% over the same month last year. While the
percentage increases are greatest for circulation of audiovisual materials to adults, the
circulation ofbooks to adults was up 13% and ofbooks to youth up 10%. The gate count
shows that over 27% more visits were made to the Library this March for a total of73,478
visits for the month. Circulation from the Mobile Library was also up more than 6%.
�8
HOUSE DEMOLITION---The house and garage at 7929 Park Avenue were demolished
April 8. Camosy will fill in and stone the site and put up a board fence along the remaining
private property owner's boundary to protect her privacy. There is no plan to asphalt the site
at this time.
LEGISLATIVE DAYS---Mrs. Anthony will participate in ILA Advocacy Day in Springfield
April21 and ALA Legislative Days in Washington, DC May 3 and 4. These are great
opportunities to remind our legislators of library concerns and renew acquaintances.
SUN TIMES PUBLICITY---Zay Smith, a reporter for the Chicago Sun Times interviewed
Mrs. Anthony, Bruce Brigell and several reference librarians for an article on the Library's
reference service that is to appear in Sunday's paper. He said that he has used our Reference
service for more than twenty years and has found it to be invaluable. He further commented
that sometimes what you want to know is that information is not available (e.g. the number of
soccer moms in the U.S.) and that if he's asked Skokie Reference and we can't find the
infonnation, he feels confident that no stone has been left untumed.
STRATEGIC PLANNING---Another meeting of the Strategic Planning Committee will be
held Friday, April16. The Committee will hear from Superintendent Neil Codell of District
219 and also Meryl Rivenson of the Skokie Office of Human Services. Building on the
knowledge we have developed about Skokie at this point in time and the Library's strengths,
we will begin to describe a vision of the role the Library will play in the community in the
commg years.
NATIONAL LIBRARY WEEK---April18-24 is National Library Week. Board attendance
at special programs during the week is welcome. If you have the opportunity, please thank
our National Library Week sponsor Cole Taylor Bank for their support.
APPROVAL OF COMPENSATION PHILOSOPHY AND STRATEGY
Mrs. Anthony reported that in September 1999, the Board approved a document of
Compensation Philosophy and Strategy that is to guide the Library's compensation
program. At that time, it was agreed that the document would be periodically reviewed by
the Board. It was to be reviewed in January, 2003, but was postponed due to construction
1ssues.
In general, the Library has operated within the philosophy and strategy as outlined. We
implemented several years ofpayscale adjustments to achieve equity in pay between fulltime and part-time employees and also to raise the mid-point of the ranges. We have used
the Federal cost-of-labor figures as the basis for annual scale adjustment.
�9
The Compensation Strategy calls for periodic assessments of external competitiveness.
Gail Kay, Assistant Director for Human Resources, has conducted a market study,
gathering data from ten other area libraries and, for non-MLS positions, additional data
from the Village of Skokie and Rush North Shore Hospital. Libraries included in the
comparison group are: Arlington Heights, Des Plaines, Evanston, Glenview, Naperville,
Niles, Northbrook, Palatine, Park Ridge and Schaumburg. Comparisons were made with
sixteen different positions. In all cases except two, Skokie Public Library salaries were
above average. In the two cases in which the Library's salaries were not above average,
the positions are single occupant and there is reason to question the comparability
between libraries.
Five positions with multiple incumbents were selected for closer review. These include
the Shelver (Sl), Circulation Clerk (S4), Secretary (S5), Custodian (Ml) and Librarian
(P3). Comparisons were made by looking at the minimum and maximum pay for each
position and also at the midpoint. Results are attached so that the Board may see the
differences in breadth of range. Although we did make our ranges somewhat narrower
through several years of increasing the bottom of the range more than the top, our ranges
are still broader than those of some other libraries. Since we do have many employees
who stay with the Library for a number of years, the breadth ofrange enables them to
have salary growth over time.
The Board's target was to be in the top quartile of pay. While the examples show that the
Library is consistently above average, it does not always achieve the top quartile of pay
status. In the case of the Shelver position, the Library would have top pay position if not
for the Trainee level wage paid to students in their first job. When that wage is factored
in, the midpoint of the Library's pay range puts us in fifth place out of eleven libraries or
in the middle of the group. For the Circulation Clerk (S4) position, Skokie's pay by
midpoint is third out of eleven, close to the top quartile. For the Secretary (SS) position,
Skokie's pay is fourth out of eleven. We are third out of nine for the Custodian (Ml)
position. For the beginning Librarian (P3), Skokie is fifth out of eleven, as gauged by the
mid-point.
If the Board wants to improve the Library's competitive pay position by increasing the
midpoint of the salary range, further adjustment of the entry level rate would help to
achieve this goal. The Board may not feel this
full ranges of pay.
~s
necessary if a comparison is made of the
�10
In the benefits area, the Library is comparable to other libraries with the exception in the
area ofhealth benefits. We would like to make a proposal for an adjustment in that area
after new rates are announced, probably in June.
We considered, but did not adopt, a performance-based merit system and we have not
implemented spot awards. The Board's thoughts on incentive compensation are welcome.
Board review of the Compensation Philosophy and Strategy is requested with action to
affirm the document or to revise it.
Ms. Kay explained the procedure she used for gathering data for her assessment of
external competitiveness. She noted that although some libraries use the same title as we
do for a certain position, the duties vary from library to library.
After further discussion, Mrs. Hunter made a motion, seconded by Mr. Grahm:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES READOPT THE COMPENSATION PHILOSOPHY AND STRATEGY OF
SEPTEMBER 8, 1999 WITH NO CHANGES.
The motion passed unanimously. The Board commended Ms. Kay for her thorough
report.
Ms. Kay left the meeting at 8:42p.m.
APPROVAL OF HVAC MAINTENANCE
Mrs. Anthony explained that typically we re-bid the HVAC maintenance contract every
three to five years and, since we last did so in 2002-2003, Mrs. Anthony asked John
Domenz for a quotation. He has given us a figure of$4,165. per month or $49,980. for
the year, representing a 5.2% increase over the current year.
Increases are based primarily on the increasing cost of labor which, according to the fee
schedule provided, is up 4.5% for weekday labor and 6.5% for weekends and evening.
Given that we received a quote of$49,020. from one ofthe bidders on the contract for
FY '03, Mrs. Anthony thinks we are still getting a competitive price from North Town.
Mrs. Anthony recommends the Board's approval of the proposed maintenance contract
from North Town for FY 2005.
Mr. Graham made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ACCEPT THE PROPOSAL FROM NORTHTOWN MECHANICAL OF
�11
$49,020. FOR MAINTENANCE OF THE LIBRARY'S HEATING,
VENTILATING AND AIR CONDITIONING EQUIPMENT FROM
MAY 1, 2004-APRIL 30,2005.
The roll call vote for approval was unanimous.
"BEST SEARCH ENGINE? A LIBRARIAN", SUNDAY, APRIL 11, 2004, CHICAGO
SUN-TIMES
The trustees were pleased to see the Chicago Sun-Times article.
LIBRARY CABLE NETWORK
The April 2004 cable guide was noted.
NORTH SUBURBAN LIBRARY SYSTEM
The report from Pat Groh was noted.
CLOSED SESSION
At 8:55p.m. Mrs. Rich made a motion, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES GO
INTO CLOSED SESSION TO DISCUSS PERSONNEL MATTERS.
The motion passed unanimously.
Discussion ensued.
Adjournment
At 9:04p.m. a motion was made by Mr. Graham, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADJOURN FROM CLOSED SESSION AND RETURN TO OPEN
SESSION.
The motion passed unanimously.
A motion was made by Mrs. Hunter, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
AWARD A $3,000. BONUS AND COMMENDATION TO JOYCE
NAKA, ACQUISITIONS ASSISTANT, FOR EXCEPTIONAL
PERFORMANCE OF DUTIES BEYOND HER ASSIGNED ONES.
The roll call vote for approval was unanimous.
�12
ADJOURNMENT
At 9:06p.m. a motion was made by Mr. Graham, seconded by Mrs. Rich to adjourn the
regular meeting. The motion passed unanimously.
~u~SS:&u
Zelda R. Rich, Secretary
�
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Title
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Minutes, Wednesday, April 14, 2004
Minutes -- Closed meeting, Wednesday, April 14, 2004
Contributor
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Rich, Zelda R. (Secretary)
Description
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Includes approval of Projected Operating Budget for FY 2005, attachment: Skokie Public Library Budget for FY 2004-2005
Date
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4/14/2004
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LBM20040414.pdf
LBM20040414_Closed.pdf
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13 p.
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Public Libraries -- Illinois -- Skokie
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Skokie Public Library. Board of Trustees
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Skokie Public Library, Skokie, IL
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eng
Temporal Coverage
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2000s (2000-2009)
2000s
Building project
Closed meeting
library board meetings
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Text
April 9, 2003
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, April9, 2003.
CALL TO ORDER
John M. Wozniak, President, called the meeting to order at 7:33p.m.
Members present: John M. Wozniak, President; Richard Witry, Vice President; Zelda
Rich, Secretary; John Graham, Susan Greer; Diana Hunter, President Emerita; and
Carolyn A. Anthony, Director.
Member absent: Eva Weiner.
Visitors present: Marlene Williams, Clerk, Village of Skokie; Karen Koos, Library
Intern; Richard Spicer, Fred Berglund & Sons, Inc.; Barbara A. Kozlowski, Associate
Director for Public Services; and Gail Kay, Assistant Director for Human Resources.
SWEARING IN OF SUSAN GREER
Marlene Williams, Village Clerk, Village of Skokie, swore in Susan Greer to the office of
Skokie Public Library Trustee after winning re-election on April 1. The Board
congratulated Mrs. Greer and Mrs. Weiner. Ms. Williams left the meeting at 7:35p.m.
APPROVAL OF THE MINUTES OF THE REGULAR AND CLOSED MEETINGS OF
MARCH 12, 2003
Mr. Witry made a motion, seconded by Mrs. Hunter, to approve the minutes of the
regular and closed meetings of March 12, 2003, subject to additions and/or corrections.
There being no additions or corrections, the minutes were approved and placed on file.
A motion was made by Mr. Graham, seconded by Mrs. Rich to move the regular order of
business and move directly to Building Project. The motion passed unanimously.
BUILDING PROJECT
Change Orders
There are 28 proposed change orders this month for a total of$45,707.12. Two ofthe
change orders from Camosy would be considered additions in scope. One is for millwork
in the amount of $3,600.00, for the construction of shelves for pick up of reserves in the
west lobby. The other is for wall bumpers in the amount of $3,709.00. The bumpers will
be installed in the Youth Services study rooms where walls have already been nicked by
�2
chairs backing up and in the Circulation work room to protect the walls from the carts
that collect book returns.
Eighteen of the change orders are for Connectivity in the amount of$17,733.39. These
have been authorized in review by Rich Spicer of Berglund and both Jack Lesniak and
Ted Zemper, an electrical engineer with OWP &P. The Board may recall that in early
March Connectivity submitted a list of sixty-eight change orders totaling over
$110,000.00. A few are still under review and may be recommended for approximately
$10,000. of additional expense.
After brief discussion, Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE 28 CHANGE ORDERS AS PRESENTED FOR A
TOTAL OF $45,707.12.
The roll call vote for approval was unanimous.
Mr. Witry would like staff to re-use items where/when possible.
Approval of Architectural Contract Change Authorization
Mrs. Anthony reported that she received a letter from Senior Project Manager Jack
Lesniak, that the Library's contract with OWP/P will expire May 11, 2003. At this point,
interior construction work is scheduled to be completed May 23, with move into the east
lobby May 27. The Grand Opening is planned for Sunday, June 29.
Figuring a late June completion date (punch list, exterior work, etc.), Jack Lesniak has
estimated the architectural hours needed to finish the project. Following is Mrs.
Anthony's translation of those hours into expense:
Estimate of architectural hours
Architects
Bob Hunter
48 X $220. = $10,560.
Jack Lesniak
120 X $175.= $21,000.
Debbie Auer
72 X $125. = $9,000.
OWP/P Engineers
Tom Squillo
25 X $155. = $3,875.
TedZemper
40 X $155. = $6,200.
�3
Nelson Santos
40 X $105. = $4,200.
Robert O'Neill
40 X $70. = $2,800.
$57,635.
By this calculation, additional architectural expense would be $57,635.
Mrs. Anthony faxed the letter from OWP/P to Loren Slutzky, for review by counsel.
Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE ARCHITECTURAL CONTRACT CHANGE
AUTHORIZATION FROM OWP/P FOR $57,635. AS OUTLINED IN
THE LETTER FROM JACK LESNIAK DATED APRIL 3, 2003.
The roll was called and each Trustee voted no. The motion failed.
Intense discussion followed. Mr.Graham would like the Director to be advised of any
additional work performed by the architects or engineers from OWP/P and the estimated
time it will take prior to the work being performed.
Mrs. Anthony reported that there is also an issue involving Gewalt Hamilton. After
speaking to Mike Lukich of Gewalt Hamilton he informed Mrs. Anthony that the
drawings would be done at the end of April and then it would take an additional month to
get the permit from Cook County. We need these drawings so Camosy can do the work
while they are still on site. Mr. Witry wants other civil engineers contacted. Perhaps Bob
Hamilton at Gewalt Hamilton can help move this along. Mrs. Anthony will speak to Mr.
Lukich first.
Discussion continued as to who is exactly needed from OWP/P in this last phase.
A motion was made by Mrs. Rich, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
REMAND THE ARCHITECTURAL CONTRACT CHANGE
AUTHORIZATION FROM OWP/P TO THE BOARD BUILDING
SUBCOMMITTEE (MRS. HUNTER, MR. WITRY AND MR.
GRAHAM).
The roll call vote for approval was unanimous.
BILLS (Items B2-11)
A motion was made by Mr. Graham, seconded by Mrs. Hunter:
�4
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE 2001 BUILDING EXPANSION PROJECT BILLS,
LIST OF BILLS FOR PAYMENT APPROVAL; INVOICE NO. 0060658
FROM O'DONNELL WICKLUND PIGOZZI AND PETERSON FOR
$6,295.59 DATED MARCH 11, 2003; INVOICE NO. 13058 FROM
FRED BERGLUND & SONS, INC. FOR $45,929.89 DATED APRIL 1,
2003; APPLICATION AND CERTIFICATE FOR PAYMENT FROM
CROUCH-WALKER CORP FOR $2,375.00 DATED MARCH 31, 2003;
APPLICATION AND CERTIFICATE FOR PAYMENT FROM
CAMOSY INCORPORATED FOR $116,816.00 DATED MARCH 31,
2003; APPLICATION AND CERTIFICATE FOR PAYMENT FROM
ALLIANCE GLASS & METAL FOR $4,181.00 DATED MARCH 31,
2003; PAYMENT APPLICATIONFROMF.J. KERRIGAN PLUMBING
CO. FOR $6,650.00 DATED MARCH 21, 2003; AND APPLICATION
AND CERTIFICATE FOR PAYMENT FROM MONACO
MECHANICAL FOR $93,766.23 DATED MARCH 31,2003, SUBJECT
TO AUDIT. MONACO MECHANICAL'S CHECK WILL BE HELD
UNTIL THE LIBRARY DIRECTOR AND CONSTRUCTION
MANAGER SAY IT MAY BE RELEASED.
The roll call vote for approval was unanimous.
Mr. Spicer reported on the status of Commercial Electrical/Connectivity Solutions. The
electricians are on the job but supplies are not being delivered to the Library because
Advance Electric has not been paid for supplies previously delivered. These materials are
needed so the project will not be delayed.
After lengthy discussion, the Board agreed the most important thing is to finish the
project. The Board would like Mrs. Anthony to contact Library legal counsel Loren
Slutzky regarding the best way to handle payment to Advance so that additional supplies
may be received. The Board also asked that Mr. Slutzky contact CE/CS's bonding
company to ask whether they would permit a new electrical contractor to come on site
and finish the project. The Board Building Subcomittee should be consulted and kept up
to date with this issue. Mr. Spicer will contact Tom Samland of Connectivity to find out
what supplies are still needed and from which supplier.
Mr. Spicer also reported that there will be change orders forthcoming regarding the floor
prep and patch on the first floor and the railing for the green roof. Mr. Spicer also
�5
reported that the roofer and mason have been out checking on the leak in the 2nd floor
north stairwell that occurred last week during the driving rainstorm. It does not appear to
be the roof but perhaps weep holes in the masonry.
Mr. Witry asked if the condo association on Galitz had been contacted yet regarding the
wheel stops. Mrs. Anthony will contact the association shortly.
Mrs. Hunter said the parking lot on the west side is very hard to maneuver. The Board
would like Mrs. Anthony to contact Fred Shattner at the Village. Perhaps signs can be put
up indicating one-way traffic down the aisles.
Mr. Spicer left the meeting at 8:32p.m.
CONSENT AGENDA (Financial Statement; Year-To-Date-Budgetary Status; Bills,
Circulation Report; Library Use Statistics; Report(s) from Department Head(s);
Personnel)
Mr. Graham made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE FINANCIAL STATEMENT, THE YEAR-TO-DATE
BUDGETARY STATUS; AND THE LIST OF BILLS BE APPROVED
FOR PAYMENT, SUBJECT TO AUDIT, AND THAT THE
FOLLOWING CONSENT AGENDA ITEMS BE PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. PERSONNEL: HIRE: MARY CORBETT, PART-TIME
INFORMATION ASSISTANT, ADULT SERVICES
DEPARTMENT, EFFECTIVE MAY 1, 2003; STATUS CHANGES:
JOE KELLY, FROM PART-TIME HOURLY SECURITY GUARD,
MAINTENANCE DEPARTMENT TO PART-TIME SALARIED
SECURITY GUARD, MAINTENANCE DEPARTMENT,
EFFECTIVE APRIL 10, 2003; ATHENS MORENO FROM PARTTIME SHELVER, CIRCULATION DEPARTMENT TOP ARTTIME BOOKMOBILE ASSISTANT, ADULT SERVICES
DEPARTMENT, EFFECTIVE MARCH 24, 2003.
The motion passed unanimously.
�6
APPROVAL OF PROJECTED OPERATING BUDGET FOR FY 2004
Mrs. Anthony presented an adjusted look at an operating budget for FY 2004. The
projection is within the approved 2002levy of$8,858,062. of which $1,447,951. is for
payment of debt and $7,410,111. is for operating budget.
Some considerations in the Projected Operating Budget:
•
Salaries-Mrs. Anthony has projected a 3% Cost of Labor adjustment for
approximately $124,000., about $65,000. for step increases and $190,000. for
additional positions. We will not have the expense for temporary taggers of $42,254.
in FY 2003. Proposed staff additions include four part-time Information Assistants for
the new AV Desk, one part-time Readers Services Assistant, 50 additiohal shelving
hours per week, about 36 hours per week additional computer assistance, one
circulation clerk, one substitute (10-12 hrs. per week) Information Assistant for
Youth Services, a part-time Acquisitions Assistant and one janitor.
•
Maintenance of Equipment-These expenses have been increasing and can be expected
to rise with the addition of maintenance agreements for newly installed audiovisual
equipment which will be coming off warranty before the end of the fiscal year.
•
Maintenance of Buildings and Grounds has been decreased again as little should be
needed in the way of repairs though we will still have ongoing expenses such as an
HVAC maintenance contract, light bulbs, equipment such as vacuums and snowblowers, etc.
•
Maintenance of Auto Equipment-The Library vehicle will be new and under
warranty, but the Mobile Library can be expected to have a certain amount of
maintenance expense.
•
Insurance (Health, Dental & Life)-This budget line has been increased 30% to cover
anticipated increased costs with either the NSLS or the United Health Care plans.
•
Insurance-Mrs. Anthony has allowed for an increase of 15% in costs and also figured
that we will not have to pay Builder's Risk (ca. $9,800. in Fiscal Year 2003).
•
Conference, Memberships & Workshops-There will be a biennial PLA Conference in
spring 2004 and we typically send at least half a dozen staff members.
•
Reception and Entertainment-We will have expense for an opening dedication,
planned for June 29, 2003.
�7
•
Copier Lease-We have sorted things out after the bankruptcy and dissolution ofUS
Office Solutions and should have a stable situation with copier and printer costs for
the year.
•
Library Materials-There is a shift in library materials expense from Periodicals to
Electronic Resources, reflecting the fact that more periodicals and other library
resources are acquired in electronic formats.
•
Library Supplies was unusually high this year because we had to allow for the
purchase of both security strips for our present 3M system as well as RFID tags for
new acquisitions. We are discontinuing purchase of the 3M tags as the RFID system
should be operational later this month.
After brief discussion, Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT THE FY 2003-2004 BUDGET IN THE AMOUNT OF
$7,410,111. AS PROPOSED BY THE DIRECTOR (COPY
ATTACHED).
The roll call vote for approval was unanimous.
WAGE AND SALARY ADmSTMENT
In the principles adopted with the compensation review several years ago, the Board
adopted the concept of an annual increase based on the increase in the cost of labor rather
than the consumer price index. Mrs. Anthony distributed a chart from the U.S.
Department of Labor showing an increase in the Employment Cost Index for state and
local government employees of about 3.2% in 2002. Mrs. Anthony recommends that the
Board adopt a 3% Cost of Labor adjustment for all staff, effective May 4, 2003. The cost
of this increase will be about $124,000.
As in prior years, the pay scale will be adjusted across the board to reflect this change.
Mrs. Anthony presented the proposed new pay scale. Under the proposed new scale, a
beginning MLS Librarian (P3) would earn $35,945. and a starting Circulation Clerk (S4)
would earn $23,116.
Most staff have another opportunity for an adjustment in pay each year at the time of the
annual performance evaluation. (Note that twenty one staff members are at top of scale
and are therefore not eligible for this additional increase in the coming year.) In the past,
those staff eligible for an increase and approved by their supervisor have received an
additional3% increase. With the 3% cost of labor adjustment and slight compounding
�SKOKIE PUBLIC LIBRARY BUDGET FOR FY. 2003/2004
A
B
'
1
ACCOUNT NAME
BUDGET I FY 2003-2004
2 -··· - - - - - - - - - - - - - · · ...
Salaries
$
4,483,700
-----·- --------------- .... -- -- ------- $- ····- ··· ·-------·--··-·····
Professional Services · · ·------.---··--·-··- ·--·-- --··-·---AuC!it ______ · ·
'3
'4
T
6
$------- ----- - - .
------
·--- ·-·--- -- -------------------------· - - - - - $··--·-·-·
3s:ooo-
.LLooo
-----·-·------ ·- -·-2,300
.§_inding
·--·-··--·-----·-- --·--·---··---- $--·--·-·--------·-- - 47,ooo
Maintenance of Equipr:nenl_ ,
_________
T----------~--~_:_~g~ooo
Maintenance of Buil<)_!!lgs_~Grpunds___
8 Maintenance of Auto Equipment
$
8,000
.•.
9 Insurance (Health, Dental_& Life)
$
403,500
10 Insurance
$
86,500
11 Utilities
$
92,000
'
12 Conference, Membership, Workshop,etc
$
72,000
-----13 Postage
24,000
$
---·
14 Printing and Publicity____
$
·- ___ jO,OOO
Data Processing
2,500
$
..
16,000
16 Reception & Entertainment
$
34,000
17 Programming
$
----26,500
18 Copier Lease
$
----$
500
19 ILL and Access Fees
------20 Technology/Network
$
--~40,000
33,000
$
21 Cable (LCN)
'
$
22 Books
. --~?6,000
$
23 Periodicals
-- ---~8,000
116,411
$
24 Nonprint Materials
-------- ······--- - - - 143,000
$
25 Electronic Resources
---------------- ------$
26 Small Equipment
-· -·· -·- _1_2,000
··--------$-··
70,000
27 Library Supplies
__ -·---·
-1-28 ~~~i!?!ial Supplies
-···---------··
-$-~~~------:~:·.··. 2~~_000
$ ----·
~ Offi_<2e E_~pense and Tran_sp_9f!§l!!_on --·-· --·
.......... ~.200
20,000
$
~ F':!!".!:!lture and Equipment
, -·-··· _______ ....
·--·
------$·-·-·Advertisement of Vacant Position
~!0_9Q_
--------------------------- ... --'- ---- ·---------------·------- --$
. ·-··----···
32 CI:J.I1!in£~11<?Y. ___ ..........-...... ····-·-·· . .. _ . ··-··- .... - - - · _..$. . . . ···-··-----....
35~QQ.Q__
433,000
~ Employers' FICA and IMRF
r-:;-
r-:rs
T1
34 OPERATING FUND TOTAL
35 -~apital .
. .. _ -·- ... . .
~ 2001 Bond Debt Repayment
37 TOTAL
SPL
$
··-
~-----
$
$
$
7,335,111
-------------- --·
7~,000
1,447,951
8,858,062
Approved 4.9.2003
�8
because the annual review occurs at the anniversary date rather than the start of the Fiscal
Year, many staff have been receiving an annual adjustment of 6% or slightly higher. In
light of tighter economic times and increasing cost of employee benefits, Mrs. Anthony
recommends that the increase at the time of the performance review be 2% for Fiscal
Year 2004.
A motion was made by Mr. Graham, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE A 3% COST OF LABOR ADJUSTMENT FOR ALL STAFF
AS RECOMMENDED BY THE DIRECTOR.
The roll call vote for approval was unanimous.
A motion was made by l\1r. Graham, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE A 2% INCREASE AT THE TIME OF AN EMPLOYEE'S
PERFORMANCE REVIEW FOR FISCAL YEAR 2004 AS
RECOMMENDED BY THE DIRECTOR.
The roll call vote for approval was unanimous.
DIRECTOR'S REPORT
ELECTION NEWS-Susan Greer and Eva Weiner were both re-elected to the Board
Aprill and Susan Greer was sworn in by Village Clerk Marlene Williams at the Board
meeting (Mrs. Weiner could not attend the meeting). Library referenda on local ballots
had mixed success. Niles Public Library won an operating increase with 52.8% of the
vote. Cook Memorial Library lost a bid for a bond issue and a rate increase and Fremont
Library also lost a rate increase.
USAGE-Circulation was up 8% in March although adult fiction and audiovisual
materials were not available for five days during the move into the west building and the
entire Library was closed for one day. The circulation of video formats continues to
climb as does the borrowing ofbooks from Youth Services. Users renewed more than
9000 items via the Web, mostly from home, while telephone renewals continue to
decline. Lending via Interlibrary Loan was up almost 9% for the month.
TEEN POETRY CONTEST-Two poems submitted to the VOYA Teen Poetry Contest
2002 by Maryann Mondrus on behalf of young Skokie patrons were among four award
�9
winners to be published in the VOYA magazine for April, 2003. Both winners were 12
years old.
SKOKIE FINE ARTS GRANT-The Skokie Fine Arts Commission awarded the Library a
grant of $1500. for the performance by the Katherine Davis Quintet during Black History
Month in February. The group performed a set of jazz, blues and Gospel songs, charting
the history of Black music in the United States.
LEGISLATNE SCHOLARSHIP-Linda Zeilstra, Assistant Head ofYouth Services, was
awarded a $500. scholarship by the North Suburban Library System toward attendance at ALA
Legislative Day in Washington, DC in May. Linda and Board President Emerita Diana Hunter
will represent the Skokie Public Library in advocacy for libraries on the Hill.
FREEDOM TO READ PROTECTION ACT-Representative Bernie Sanders (I-Vt)
introduced the "Freedom to Read Protection Act" HR 1157 on March 6. The bill would
return the standards for the FBI to obtain court orders and warrants to investigate library
patrons and bookstore customers to the pre-PATRIOT Act standards. The act also calls
for release of information on how the PATRIOT Act has impacted civil liberties.
ILLINOIS LIBRARY ADVOCACY DAY-Illinois Library Advocacy Day was today,
April9, in Springfield. Mrs. Anthony drove down, and returned in time for the Board
meeting. The Governor delivered his budget message and attendees gathered in the lobby
of the State Library to watch it. Because of the budget message, all the legislators were in
town.
Mrs. Anthony reported at the Board Meeting that she saw all five of the Library's elected
officials. Karen Koos, the Library's intern from Germany and Frances Roehm, Adult
Services Department, accompanied Mrs. Anthony to Springfield.
'
ELLIOTT KANNER REMEMBERED-Elliott Kanner, a long-time employee of the
North Suburban Library System died March 25 in Baltimore. Elliott had degrees from
Columbia University and a PhD in Library Science from the University of Wisconsin.
His thesis on geriatric librarianship was a pioneering work. He asked to be remembered
through contributions to Amnesty International.
LUNCHTIME DISCUSSION-Pat Groh suggested that the Library initiate a series of
lunchtime discussions on current topics in librarianship. Camille Cleland facilitated the
first discussion on the topic of technology, preparing an outline and a brief bibliography
of articles. Eleven staff members of different departments and levels attended. Additional
discussions are planned.
�10
NATIONAL LIBRARY WEEK-The Board is reminded that National Library Week
begins Sunday, April 6, with a Young Steinway concert. Other highlights include an
appearance Tuesday evening by the award-winning children's author Kate DiCamillo
whose book Because ofWinn Dixie was selected by Skokie school children as their
favorite last year. Thursday evening, Skokie fourth graders will give a performance as the
culmination of their participation in an artist-in-residence experience with dancer Dennis
Wise. A grant of$3,000. from Cole Taylor Bank helped make the special programming
for National Library Week possible.
ULC SPRING LEADERSHIP SYMPOSIUM-Mrs. Anthony will travel to Washington,
DC May 2-4 for the Urban Libraries Council's Spring Leadership Symposium entitled
"Value Added: Library Leadership in Changing Communities". Presenters include
Dr. Mark Moore of the Kennedy School at Harvard on "Creating Public Value;" Michael
Fix, Sr. Analyst Immigration Studies Program, The Urban Institute on "Supporting
Immigrant Families;" and Gary Strong, Director of The Queens Borough Public Library
on "Developing Library Services for New Americans". Mrs. Anthony will also visit some
libraries in the area Friday afternoon to hear about model programs. The topic seems
especially relevant to the Skokie Public Library.
LIBRARY CAR-The new Dodge van, approved for purchase by the Board, arrived
March 18, in time to transport several staff and Board members to the NSLS Annual
Dinner March 21. It's great! We have been advised by Dave Syoen, Acting Public Works
Director at the Village, that we may enter the old car in the municipal auction held by the
Northwest Municipal Conference in May if the Board declares the Oldsmobile as surplus.
We will then need to get the Village Board's approval to include the car along with
municipal vehicles in the sale.
Mr. Witry made the following motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
DECLARE THE LIBRARY CAR, A 1994 OLDSMOBILE CUTLASS
CIERA, AS SURPLUS AND REQUEST PARTICIPATION IN THE
NORTHWEST MUNICIPAL CONFERENCE AUCTION TO BE HELD
MAY 31,2003.
The motion passed unanimously.
BUILDING ISSUES-Our contract with the architectural firm of O'Donnell Wicklund
Pigozzi & Peterson expires April11, so we will be paying an hourly fee for their services
after that date. Opinion seems to be divided about the Youth Services Desk. Bob Hunter
�11
and Mrs. Anthony are among those who think it looks lively as is. We need to notify
Roger Cain if the Board would still like to see the desk redone. The Board is reminded
that new laminate would need to be field-applied, a method which proved less than
successful in the past.
HEALTH INSURANCE
The Board reviewed Mrs. Anthony's memo on health care options that have been
explored by Gail Kay, Head of Human Resources. She also advised the Board that the
Village will not be covering the nine retirees as they had previously offered. The retirees
will have options for Medicare supplements under IMRF.
The recommended insurance option for the Library is the North Suburban Library System
which has agreed to cover Skokie Public Library employees in spite of our experience rating.
NSLS manages a group plan for nineteen public libraries in the System, representing
approximately 460 lives. They charge an administrative fee of $5.00 per employee per month
to operate the plan. If we were to join them, we would need to commit to three years
participation.
The group has been together for over thirteen years. Several years ago, they went to a
"Partially Self-funded Plan" for a number of reasons. Costs were increasing 30% and they
had to keep switching insurance companies looking for better rates. Despite the containment
efforts, costs were up about 30% last year and are projected to increase 20% this July. The
NSLS program offers good coverage and participating libraries are quite satisfied with the
administration and claims handling. Two large "Provider Networks" are offered: PHCS and
BeechStreet which cover all area hospitals and most doctors.
The NSLS Plan has three levels of coverage-Gold, Silver and Bronze. The program
emphasizes Wellness Care and offers benefits at all three levels covering physical exams,
well child care (birth to age 18, including immunizations), plus some of the standard tests.
This is an attractive feature of the NSLS program which might appeal to employees who
have been in an HMO. There is no HMO option with NSLS. The well child care feature may
also be attractive to younger employees, encouraging their participation and lowering the
average age ofthe group.
The current rates for the NSLS plan are as follows:
Bronze
HEALTH:
Gold
Employee
$494.56
$443.00
$375.85
$1,269.00
$1,138.48
$966.18
BE+ Spouse
�12
EE + Child/ren
$875.53
$748.08
$1,659.02
Family
$783.90
$1,490.92
$1,266.68
The Bronze level individual rate is 22% over current costs, while the family rate is 42%
higher. Because NSLS operates on a Fiscal Year beginning July 1, they will be looking at
increasing costs, estimated to be 20%.
Mrs. Anthony distributed a chart of the libraries currently participating in the NSLS plan
showing the coverage paid by the Employer. Skokie presently pays 80% of the cost of single
or family coverage. Of the libraries participating in NSLS, individual coverage is from 75%100% while only three libraries cover 50-65% of spouse or family expense.
Clearly, we are looking at significant increases in costs for health care for the coming year.
Mrs. Anthony has reworked the budget to allow for a 30% increase in health insurance costs.
She suggested that the Board may want to consider decreasing the percentage of contribution
for family coverage.
Projections are that we will be covering 63 employees and two retirees under 65.
Mrs. Kay distributed a chart comparing current coverage and quotes she has received.
Mrs. Kay has checked with United Healthcare and they do not include Rush North Shore
Hospital. Mrs. Anthony believes the best choice would be to join the NSLS Plan.
Lengthy discussion followed.
Mrs. Greer made a motion, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE PAYMENT OF 80% OF THE COST OF SINGLE
COVERAGE AND 65% OF THE COST OFFAMILY COVERAGE
(INCLUDES EMPLOYEE+ CHILD/REN; EMPLOYEE+ SPOUSE;
FAMILY) FOR HEALTH AND DENTAL INSURANCE FOR
LIBRARY EMPLOYEES AS OF MAY 1, 2003.
The roll call vote for approval was unanimous.
A motion was made by Mr. Witry, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
JOIN THE NSLS HEALTH INSURANCE BRONZE PLAN FOR
THREE YEARS GNING LIBRARY EMPLOYEES THE OPTION TO
UPGRADE TO THE SILVER OR GOLD PLAN BY PAYING THE
DIFFERENCE.
�13
The roll was called: Mrs. Hunter-yes; Mr. Witry-yes; Mrs. Greer-abstain; Mr.
Graham-yes; Mrs. Rich-yes; Dr. Wozniak-yes. The motion passed.
Mrs. Kay and Mrs. Kozlowski left the meeting at 9:18p.m.
HVAC MAINTEN.A_NCE 2003-2004
Mrs. Anthony reported that last year we bid the HVAC maintenance renewal and
received the low bid from North Town Mechanical Services, our contractor for the last
several years. Since we have not bid the HVAC maintenance each year, this year Mrs.
Anthony asked John Domenz for a quotation and he has given a figure of $3,959. per
month or $47,508. for the year.
This is a significant increase over the current year's rate of $29,616., but that rate was
based on a certain amount of the equipment being installed during the year by Monaco,
the mechanical contractor, and therefore not requiring preventive maintenance. Better
points of comparison may be last year's competing bids of $40,542. from Hill
Mechanical Group and $49,020. from RMC. North Town's base bid for 2001-2002 was
$40,116.
Given these comparisons with prior years' pricing and the additional equipment to be
covered, the quotation of $47,508. for maintenance of the HVAC equipment for FY 2004
is reasonable. Mrs. Anthony recommends the Board's approval.
After discussion, Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ACCEPT THE PROPOSAL FROM NORTHTOWN MECHANICAL OF
$47,508. FOR MAINTENANCE OF THE LIBRARY'S HEATING,
VENTILATING AND AIR CONDITIONING EQUIPMENT FROM
JUNE 1, 2003-MAY 31,2004.
The roll call vote for approval was unanimous.
NEW OUTSIDE BOOK RETURNS
Mrs. Anthony reported that the outside book returns have been moved numerous times
throughout construction and are showing the wear. It is proposed that both book returns
be replaced with units that feature a one hand return opening. This will be appreciated by
users who comment that they have difficulty reaching out of the car, holding the chute
open with one hand, while depositing books with the other.
�14
Mrs. Anthony presented a proposal for two book returns and four inside carts to facilitate
emptying and exchange. Board approval ofthe expense of$10,035.00 is requested.
After discussion, a motion was made by Mrs. Hunter, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PURCHASE OF TWO (2) BOOK RETURNS FROM
MIDWEST LIBRARY SYSTEMS FOR $10,035.00.
The roll was called: Mrs. Hunter-yes; Mr. Witry-no; Mrs. Greer-no; Mr. Grahamyes; Mrs. Rich-yes; Dr. Wozniak-yes. The motion passed.
LIBRARY CABLE NETWORK CHANNEL 24
The April 2003 Cable Guide was noted.
NORTH SUBURBAN LIBRARY SYSTEM
The report from Pat Groh was noted.
COMMENTS FROM TRUSTEES
Mr. Graham would like Mrs. Anthony to present a draft policy to the Board in 30 days
regarding the destruction of patron records, such as how long you have to keep a record
of patron sign up for computer use, etc. Mr. Witry cautioned to check state laws
regarding record retention.
Mr. Graham and Dr. Wozniak commend staffwho work on the Book Lover's Review. It
is well written.
Dr. Wozniak reminded the Board that tomorrow is National Library Week program with
Skokie fourth graders.
Mrs. Hunter was saddened to hear of the loss of Elliott Kanner, former Director ofNorth
Suburban Library System.
CLOSED SESSION
At 9:33 p.m. a motion was made by Mr. Witry, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES GO
INTO CLOSED SESSION TO DISCUSS PENDING OR PROBABLE
OR IMMINENT LITIGATION.
The motion passed unanimously.
�/
15
Adjournment
At 9:40 p.m. a motion was made by Mrs. Hunter, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADJOURN FROM CLOSED SESSION.
The motion passed unanimously.
PROPERTY AT 7929 PARK AVENUE
A motion was made by Mr. Graham, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
MAKE A FINAL OFFER OF $300,000. FOR THE PROPERTY AT 7929
PARK AVENUE IN SKOKIE.
The roll call vote for approval was unanimous.
YOUTH SERVICES DESK
The Board unanimously agreed that the Youth Services Desk should be re-done.
ADJOURNMENT
At 9:42p.m., Mr. Witry made a motion, seconded by Mr. Graham to adjourn the regular
meeting. The motion was approved unanimously.
~··.
\
Zelda R. Rich, Secretary
�
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PDF Text
Text
April 9, 2003
Minutes of the closed meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, April9, 2003.
CALL TO ORDER
Members present: John M. Wozniak, President; Richard Witry, Vice President; Zelda
Rich, Secretary; John Graham; Susan Greer; Diana Hunter, President Emerita; and
Carolyn A. Anthony, Director.
Member absent: Eva Weiner.
Visitor present: Karen Koos, Library Intern.
CLOSED SESSION
At 9:33 p.m. a motion was made by Mr. Witry, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES GO
INTO CLOSED SESSION TO DISCUSS PENDING OR PROBABLE
OR IMMINENT LITIGATION.
The roll call vote for approval was unanimous.
Sfikas Settlement
The Board discussed the letter of March 27, 2003 from library legal counsel Frank
Garrett III stating that Mrs. Sfikas has dropped her settlement demand to $25,000. from
$50,000. The Library Board stands by its former offer of $10,000. or will proceed with
litigation.
Property at 7929 Park Avenue
Mrs. Anthony reported that the Board purchased an appraisal of the residential property
at 7929 Park Avenue which was completed by Daniell. McCain and Associates
December 13, 2002. Mr. McCain's final estimate of value at that time was $290,000. He
used six comparables in the downtown Skokie area (Fairview School District), with
values ranging from $276,000.-$311,000. (average $296,027.00).
Mr. Straton, who has been retained by the Tsakonas' as their representative, has
commissioned another appraisal which looks at sales of area properties between 11125/02
and 2/27/03 with an average sale price of $348,000. It should be noted that the Tsakonas
home has three bedrooms and 1.5 baths while four of the "comparable" properties have
four or five bedrooms and nine have two baths. Mr. Straton proposes the Tsakonas home
�2
be sold to the Library at a price of $350,000. He proposes that the Library also cover
closing costs and various other expenses including moving costs for the Tsakonas.
Previously, the Library paid $10,000. over the appraised value of a property. The
Director has pointed out very valid distinctions between the two appraisals as mentioned
previously. By consensus, the Board agreed to make a final offer of $300,000. for the
property at 7929 Park Avenue in Skokie.
ADJOURNMENT
At 9:40p.m. a motion was made by Mrs. Hunter, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADJOURN FROM CLOSED SESSION.
Opened: 12/10/2003
�
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Minutes, Wednesday, April 9, 2003
Minutes -- Closed meeting, Wednesday, April 9, 2003
Contributor
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Rich, Zelda R. (Secretary)
Description
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Includes adoption of Budget FY 2003-2004, attachment: Skokie Public Library Budget for FY 2003-2004
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4/9/2003
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LBM20030409.pdf
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16 p.
2 p.
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Public Libraries -- Illinois -- Skokie
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2000s
budget
Building project
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library board meetings
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4dd477fe53464c151b9a598627d39c15
PDF Text
Text
August 13, 2003
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, August 13, 2003.
CALL TO ORDER
John M. Wozniak, President, called the meeting to order at 7:31 p.m.
Members present: John M. Wozniak, President; Richard Witry, Vice President; Zelda
Rich, Secretary, (arrived at 7:32p.m.); John Graham, Susan Greer; Diana Hunter,
President Emerita, and Carolyn A. Anthony, Director.
Member absent: Eva Weiner.
Visitors present: Michael Gerrish and Jim Dyer, Fred Berglund & Sons, Inc.; Barbara A.
Kozlowski, Associate Director for Public Services; Bernice Faintuch, 5455 Suffield
Court, Skokie, Illinois.
APPROVAL OF THE MINUTES OF THE REGULAR AND CLOSED MEETINGS OF
JULY 9, 2003
Mrs. Hunter made a motion, seconded by Mr. Graham, to approve the minutes of the
regular and closed meetings of July 9, 2003, subject to additions and/or corrections.
There being no additions or corrections, the minutes were approved and placed on file.
Dr. Wozniak asked the Board to move the regular order of business and move directly to
Building Project. The Board agreed.
BUILDING PROJECT
Approval of Building Update
Mrs. Rich arrived at 7:32p.m.
Mrs. Anthony reported that the Library failed the fire alarm test conducted by the Skokie
Fire Department August 1. The Library received a letter citing twenty new issues and
stating that not all eight previous deficiencies (condition report June 27, 2003) had been
addressed. Mrs. Anthony will schedule a meeting with Lieutenant Bruce Wimer to review
the findings as some issues are not clear. Others appear to be new requirements which
should have been specified at the time the Fire Department reviewed the building plans
and specifications at the project start. Several items such as open junction boxes or
incorrect placement of a heat detector need to be addressed by Connectivity, the electrical
contractor. Berglund will prepare a memo, advising Connectivity of items needing
�2
attention. Mrs. Anthony is anxious to get these matters resolved so that we can secure an
occupancy permit and terminate the Library's Builder's Risk coverage.
Mrs. Anthony also reported that the paperwork for payment requests from the three
contractors submitting pay requests is not complete, but will be completed before any
checks are drawn and sent. The requests from Monaco and Crouch-Walker appear to be
straightforward. Connectivity's request for payment of $57,391.3 7 is really a request for
an additional payment to Advance Electrical Supply Co. Based on documentation from
Advance, they are due $72,391.37 from Connectivity, less $15,000. being held pending
resolution of an issue between Connectivity and Advance re ballasts. Mrs. Anthony asked
Mike Gerrish to secure written authorization from Connectivity to pay Advance
$57,391.37 on their behalf. (The Board may recall that Advance had invoices in the
amount of $92,141.72 in May and the Board agreed to pay half the amount due in order
to secure the release of product needed to finish the job.) Advance shows shipment of
$25,443.29 of product to Commercial Electric (Connectivity) from April through July,
2003.
Mr. Gerrish said that he learned late today that Connectivity will not authorize payment
directly to Advance because change orders submitted months ago have not been reviewed
by the Library Board. Connectivity intends to file a lien on the property no later than
August 27, 2003 for the amount they are owed for change orders and final payment on
the contract. Discussion ensued. Mr. Gerrish will arrange a meeting with Connectivity,
Mrs. Anthony, and Mr. Lesniak to work on a resolution.
Approval of Cleaning Building Exterior
Mrs. Anthony reported that the working budget for the construction project has included
a sum of $30,000. for cleaning the exterior of the older building. Last month, we received
a proposal from Pullman Building Restoration Co. for cleaning the aggregate panels and
columns in the amount of $54,800.00. This amount seemed unacceptably high. When
Mike Gerrish informed Pullman that their proposal was excessive, they offered to cut
back to the $40,000.+ range.
Mike Gerrish has obtained a proposal from SCS for cleaning the Library's exterior
concrete panels, excluding the new buttresses for the sum of $17,000. This is based on a
calculation of 18,000 SF@ $0.95 per square foot. The cleaning would be done with high
pressure water, with baking soda injection. Architect Jack Lesniak does not recommend
the optional additional acrylic sealer. His reasoning is that such a covering requires
�3
maintenance, may trap moisture against the concrete, and would need to be applied
uniformly to new construction as well as old to be useful.
Mr. Gerrish reported that Berglund has not worked with SCS previously. He has learned
that SCS pays prevailing wage rates but is not necessarily union. Mr. Gerrish suggests
SCS do a sample and match the sample for the cleaning of the exterior. Protection of the
public and staff is an issue and items such as barricades should be used.
Mr. Graham made a motion, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BID FROM SCS FOR $17,000. TO CLEAN THE
EXTERIOR SURFACES WITH HIGH PRESSURE WATER, WITH
BAKING SODA INJECTION (EXCLUDING THE BUTTRESSES
OVER THE ROOF), CONTINGENT UPON REFERENCE CHECKS
AND THAT BERGLUND IS SATISFIED WITH PROTECTION
ISSUES.
Discussion ensued. Mrs. Rich made a motion to table Mr. Graham's motion. The motion
failed for lack of a second.
The roll was called: Mrs. Hunter-yes; Mrs. Greer-yes; Mr. Graham-yes; Mrs. Richyes; Mr. Witry-yes; Dr. Wozniak-yes. The motion passed.
Approval of Payment to OWPP
Mrs. Anthony reported that the May, 2002, invoice from OWPP included an amount of
$4,409.98 which was denied by the Board pending additional justification of the amounts
claimed. Of the total, $2,960.00 was for additional work by the principal architect and
Senior Interior Designer. The Board stated that this expense should be considered part of
the basic contract.
The Library received documentation showing that $1,305.00 was for work done by the
consulting electrical engineer Ted Zemper. Since, by contract terms, consultants are paid
at 1.1 times their rate, the amount due for consulting engineering is $1,435.50. An
additional amount of $14.48 for reimbursables (UPS) also is justified for a total of
$1,449.98.
Mrs. Anthony recommends Board approval ofpayment of$1,449.98 to OWPP.
A motion was made by Mr. Graham, seconded by Mrs. Greer:
�4
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE PAYMENT OF $1,449.98 TO OWPP FROM INVOICE NO.
0057427 DATED MAY 2, 2002.
The roll call vote for approval was unanimous.
INVOICE NO. 0062203 FROM O'DONNELL WICKLUND PIGOZZI AND
PETERSON FOR $15,398.20 DATED AUGUST 12, 2003
After brief discussion, a motion was made by Mr. Witry, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE PAYMENT OF INVOICE NO. 0062203 FROM
O'DONNELL WICKLUND PIGOZZI AND PETERSON FOR
$15,398.20 DATED AUGUST 12, 2003.
The roll call vote for approval was unanimous.
LIST OF BILLS FOR PAYMENT APPROVAL
Mr. Witry made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE LIST OF BILLS FOR PAYMENT APPROVAL
TOTALLING $105,687.02, SUBJECT TO AUDIT.
Discussion followed regarding the poor workmanship on the new marble tables and
Ceska chairs. Many of the marble tables have cracked and need to be replaced and the
black armrests on the Ceska chairs become loose from the arms of the Ceska chairs.
Mr. Witry modified his motion, seconded by Mr. Graham:
MODIFIED MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE LIST OF BILLS FOR
PAYMENT APPROVAL TOTALLING $105,687.02, WITH
THE EXCEPTION OF HENRICKSEN INVOICE #289700
FOR $150.00 AND HENRICKSEN INVOICE #290242 FOR
$6,298.00, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
PROJECT APPLICATION AND PROJECT CERTIFICATE FOR PAYMENT FROM
JACK R. LESNIAK, AlA, DIRECTOR, CONSTRUCTION ADMINISTRATION,
O'DONNELL WICKLUND PIGOZZI AND PETERSON DATED JULY 31, 2003
�5
APPLICATION AND CERTIFICATE FOR PAYMENT FROM CROUCH-WALKER
CORP. FOR $2,346.50 DATED WLY 31,2003
APPLICATION AND CERTIFICATE FOR PAYMENT FROM MONACO
MECHANICAL FOR $21,072.24DATED JULY 31,2003
The Board asked that Fred Berglund & Sons oversee the cleaning of the building. Mr.
Gerrish will send a quote to Mrs. Anthony for this project.
Mr. Witry made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE PAYMENT TO THE FOLLOWING:
CROUCH-WALKER CORP.
$2,346.50
MONACO MECHANICAL
$21,072.24
$23,418.74
The roll call vote for approval was unanimous.
Mrs. Anthony updated the Board on the status of the fence on the south side of the
Library, the parking lot, the interior cabs of the elevators, the east entry, Cain Millwork's
work on the stack ends, punch list items, and the flat screens from MCSi. Mrs. Hunter
said the sound in the Mary Radmacher Meeting Room needs to be checked. Mrs.
Anthony will check on this.
Mr. Dyer and Mr. Gerrish left the meeting at 8:22p.m.
The Board took a short recess.
The meeting resumed at 8:26p.m.
CONSENT AGENDA (Financial Statement; Bills; Circulation Report; Library Use
Statistics; Report(s) from Department Head(s); Program Statistics 1st Quarter F.Y. 20032004; Correspondence; Personnel; Gifts)
Mr. Graham made a motion, seconded by Mr. Witry:
MOTION:
THAT THE FINANCIAL STATEMENT AND THE LIST OF BILLS BE
APPROVED FOR PAYMENT, SUBJECT TO AUDIT, AND THAT
THE FOLLOWING CONSENT AGENDA ITEMS BE PLACED ON
FILE:
1. CIRCULATION REPORT
�6
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. PROGRAM STATISTICS 1st QUARTER F.Y. 2003-2004
5. CORRESPONDENCE: LETTER FROM HILLEL A. FURLAGER
TO CAROLYN A. ANTHONY DATED JULY 25,2003
6. PERSONNEL: PROMOTION: DAVID NELSON, FROM PARTTIME COMPUTER ASSISTANT, YOUTH SERVICES
DEPARTMENT, TO PART-TIME INFORMATION ASSISTANT,
YOUTH SERVICES DEPARTMENT, EFFECTIVE JULY 28, 2003;
TERMINATIONS: MEGAN HALL, PART-TIME CIRCULATION
CLERK, CIRCULATION DEPARTMENT, EFFECTIVE JULY 25,
2003; FRED NELSON, PART-TIME CUSTODIAN,
MAINTENANCE DEPARTMENT, EFFECTIVE JULY 30, 2003;
CALEB NOLAN, PART-TIME INFORMATION ASSISTANT,
YOUTH SERVICES DEPARTMENT, EFFECTIVE AUGUST 16,
2003; HIRES: DONNA RICHARDSON, PART-TIME COMPUTER
ASSISTANT, YOUTH SERVICES DEPARTMENT, EFFECTIVE
JULY 18, 2003; CHRISTOPHERR. STORTENBECKER, PARTTIME CIRCULATION CLERK, CIRCULATION DEPARTMENT,
EFFECTIVE JULY 24, 2003; CRYSTAL LEROY, PART-TIME
COMPUTER ASSISTANT, YOUTH SERVICES DEPARTMENT,
EFFECTIVE AUGUST 4, 2003
7. GIFT: $100. FROMMITZIWALCHAKINMEMORYOFBRENDA
B. WEISS FOR PURCHASE OF A FICTION BOOK ON CD; $35.
FROM JOSEPHINE AND BRIAN DAVIES IN MEMORY OF RICK
REISCHL FOR PURCHASE OF A STAINED GLASS BOOK.
The motion passed unanimously.
In regards to Hillel Furlager's letter, the Board commented that the issue is management,
not policy, and therefore is appropriately left to the Director. Mrs. Anthony will respond
to Mr. Furlager's letter.
�7
BALANCE SHEET FOR THE THREE MONTHS ENDING JULY 31. 2003
The Balance Sheet for the Three Months ending July 31, 2003 was noted.
YEAR-TO-DATE BUDGETARY STATUS
The Year-to-Date Budgetary Status was noted.
DIRECTOR'S REPORT
LIBRARIAN-OF-THE-YEAR-Mrs. Anthony was delighted to learn that she has been
named Librarian-of-the-Year by the Illinois Library Association. The award is given for
sustained leadership in library matters at the local, state and national1evels. Mrs.
Anthony was nominated by Lynn Stainbrook, Director of the Warren-Newport Public
Library in Gurnee, and selected by an ILA Awards Committee. The award will be
presented at the Awards Assembly at the ILA Conference in Springfield, Thursday,
October 16.
VOLUNTEER LUNCHEON-About 60 volunteers and guests attended the annual
volunteer luncheon July 27. Arranged by Gail Kay and Abbey Darr, the luncheon
featured a picnic theme. Volunteers received acrylic frames with a picture of the newly
remodeled Library and participated in a raffle for Ravinia tickets and passes to golf
activities at the Skokie Park District. Board President John Wozniak and Board members
John Graham and Diana Hunter made brief remarks. Staff who supervise volunteers
introduced each one and told a bit about what they do.
SYNERGY-Mrs. Antho-ny spent three days in Grafton, Illinois, with SYNERGY, the
library leadership program sponsored by the Illinois State Library and ILA. They
discussed long range planning and the development of mission and vision statements.
The group of mentees developed an inspiring vision statement.
CIP A COMPLIANCE-The Federal Communications Commission has issued orders for
compliance with the Supreme Court decision in the Children's Internet Protection Act
(CIP A) matter. As expected, libraries have until July 1, 2004, to be compliant. Guidelines
and options will be forthcoming from the American Library Association and ILA.
SPECIAL PROGRAMS-Youth Services has two special programs on the agenda for
November. Saturday, November 22nd, from 10-Noon, the Youth Services Department
will host former U.S. Senator Paul Simon who will share stories with blind children.
Laurie Lawler, Illinois author of historical fiction and nonfiction books for young people,
will join the program and talk about her book Helen Keller: Rebellious Spirit, which is an
ALA Notable Book for Children and Best Book for Young Adults. Monday,
�8
November 3, another author Karen Levine will be at the Library at 7 p.m. to speak about
her book Hana 's Suitcase which won the Association of Jewish Libraries 2002 Sydney
Taylor Book Award as well as the 2003 Children's Book of the Year Award from the
Canadian Library Association. Albert Whitman, the U.S. publisher of the book, will
cover all costs for the program.
OUTREACH TO SENIORS-Pat Groh reports that the Skokie Library has been selected
to participate in the Suburban Area Agency on Aging Library Outreach Project. The
Library will receive a stipend and Pat will work with the Agency representative to
implement the project in Skokie.
YOUNGHEE KIM RETIRES-Younghee Kim, Administrative Assistant for
Accounting, who has been with the Library nearly 25 years retired July 31. The
Administrative Office took her out for a farewell lunch and numerous people came by to
wish her well, including Village Finance Officer Bob Nowak.
USAGE-Circulation was up 21% for the month, led by increases in borrowing of AV
materials although gains in book circulation are also strong in both Adult and Youth
Departments. The gate count was up 35%, with nearly 88,000 visitors to the Library in
July. Reciprocal borrowing was also up sharply, reflecting the drawing power of the new
facility.
Mrs. Hunter asked why the bookmobile circulation was down.
PATRIOT ACT-Mrs. Anthony presented a program on the USA PATRIOT Act to
about 40 persons in the Skokie Humanities Treasures program sponsored by Oakton
Community College July 29. The attendees were very interested in the topic and asked
many questions.
APPRAISAL
Mrs. Anthony reported that the Library contracted with Marshall & Stevens for valuation
of the Library, including the construction, land improvements and contents for insurance
purposes. Mrs. Anthony presented a copy of their summary letter, indicating a
Reproduction Cost New of $26, 163, 125. and an Insured Reproduction Cost of
$25,168,925., the difference reflecting an exclusion from insurance of the costs of
excavating a foundation and underground piping.
Mrs. Anthony reviewed the findings with Tom English, the Library's insurance agent.
According to him, our insurance values with his estimates are pretty much on target. The
one discrepancy which we are raising with Marshall & Stevens is in the collection
�9
(valuable papers) which is now insured at $12,317,814. and recently valued at
$10,049,300. Mr. English is of the opinion that we should retain the insurance at the
higher value and take another look at that portion of the appraisal.
COST-BENEFIT ANALYSIS OF SKOKIE PUBLIC LIBRARY
Mrs. Anthony reported that the Skokie Public Library was one of three libraries in
Illinois, nine libraries in total, to participate in the Cost-Benefit study ofUrban Public
Libraries, funded by the Institute for Museum and Library Services, a federal agency. The
only cost to the Library for participation was the staff time involved.
The purpose of the study was to conservatively estimate a floor for the dollar value of
benefit services provided by the Library. The study looked at direct benefits only and
used a methodology that asked library users to value the benefit of services received.
Because the survey elicited feedback on collections and computers, it also did not value
Library programming or softer values such as "a quiet place to read or study." Even given
these limitations and exclusions, the conclusion of the study was that the Skokie Public
Library delivers at least $1.04-$1.22 in value for every dollar invested in the Library.
The principal researcher for the project was Dr. Glen Holt, Executive Director of the
St. Louis Public Library, assisted by Dr. Leslie Edmonds Holt, Director of Youth
Services and Family Literacy at St. Louis Public Library. Professor Donald Elliott ofthe
Economics Department at Southern Illinois University at Edwardsville was the consultant
for the project. The team is attempting to establish a methodology which can be used by
public libraries in urban areas to show the value of library services.
Comments about the Library from users who were interviewed were overwhelmingly
positive although the survey was conducted in the fall of 2002 when the Library was in
the midst of construction. Some suggestions were for more Russian books (especially
non-fiction), more books on tape for children of junior high age, more programs on the
weekend, more homework help, more references re Indian heritage and books in Urdu
and Hindi, a lunchroom, more videos, more computers and computer classes, more audio
books and more Chinese books. Given the timing of the survey, there were numerous
comments about the wonderful new children's department and several requests for
improved parking. Presumably, we have made headway in addressing the latter
suggestions.
The Board would like Mrs. Anthony to secure other libraries' data for comparison.
�10
LIBRARY CABLE NETWORK CHANNEL 24
The August 2003 Cable Guide was noted.
NORTH SUBURBAN LIBRARY SYSTEM
The report from Pat Groh was noted.
COMMENTS FROM TRUSTEES
Mrs. Hunter commented that the Building Art Committee met August 12. Tim Wittman
still needs to return to complete the hanging of the permanent art collection. The Leroy
Neiman painting needs to be taken to Good's in Evanston in August to be reframed.
Mrs. Hunter met with Tracy Shields-O'Reilly, Manager, Public Information and
Programs, and learned that she does not have many contacts in the art field. Mrs. Hunter
met with Ken Burkhart, an art curator, who is willing to do part-time curating for the
Library. His fee is $45 per hour with approximately 10 hours per show. The Library
would hire Mr. Burkhart for a trial period of 6 months. The Art Committee had the
following ideas for publicizing art shows: have an opening reception (with an invited
guest list); putting an easel in the North Shore Center for the Performing Arts with a
poster; sending a press release or listing to NSLS, RADIO, WBEZ, WFMT, SkokieNet,
SPL home page, and putting a banner in the Library lobby.
Mrs. Hunter also reported that "Finding Sanctuary: Photos Essays from the Chicago
Tribune" currently on exhibit at the Chicago Botanic Garden will make a stop at Skokie
Public Library from September 1 to October 15. Mr. Graham voiced his support for
everything Mrs. Hunter proposed.
Mrs. Kozlowski left the meeting at 8:54p.m.
Mr. Graham cautioned the Board that the NSLS Board trying to create a series of
programs that will make up for a significant deficit in their budget on the backs of those
struggling with similar problems.
COMMENTS FROM VISITORS
Bernice Faintuch, Skokie resident and holder of a Skokie Public Library borrower's card
for nearly 50 years, expressed her appreciation for the wonderful Library staff and the
great job Mrs. Anthony is doing. Ms. Faintuch had been the librarian at Highland School
in Skokie.
Mrs. Greer briefed the Board on the program she attended on August 7 at NSLS entitled
The Nitty Gritty: Basic Training for Public Library Trustees.
�11
ADJOURNMENT
At 9:07p.m. a motion was made by Mrs. Hunter, seconded by Mr. Witry to adjourn the
regular meeting. The motion passed unanimously.
c-S
Zelda R. Rich, Secretary
�
Text
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Minutes, Wednesday, August 13, 2003
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Rich, Zelda R. (Secretary)
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8/13/2003
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LBM20030813.pdf
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11 p.
Subject
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Public Libraries -- Illinois -- Skokie
Creator
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Skokie Public Library. Board of Trustees
Publisher
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Skokie Public Library, Skokie, IL
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PDF
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eng
Temporal Coverage
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2000s (2000-2009)
2000s
Building project
library board meetings
-
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Text
August 15, 2001
The Board reconvened its meeting of Wednesday, August 8, 2001 on Wednesday,
August 15,2001 at 7:30p.m. for the sole purpose of reviewing electrical bids.
The following members were present: John Graham, President; Diana Hunter, Vice
President/President Emerita; Susan Greer; Zelda Rich; Richard J. Witry; John M. Wozniak
and Barbara A. Kozlowski, Associate Director.
Member absent: Eva Weiner, Secretary.
Also present: Rich Spicer and Jim Dyer of Fred Berglund and Sons and Victoria
Graham (6 years old).
A WARDING OF ELECTRICAL BID
After discussion, a motion was made by Mr. Witry, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE BASE BID OF
$1,550,000. TO CONNECTIVITY SOLUTIONS AS
RECOMMENDED BY JIM DYER AND RICH SPICER
OF FRED BERGLUND AND SONS.
The roll was called: Mrs. Hunter-yes; Mr. Witry-yes; Mrs. Greer-yes;
Mrs. Rich-yes; Dr. Wozniak-yes; Mr. Graham-yes.
The motion passed unanimously.
ADJOURNMENT
At 8:15p.m. Mr. Witry made a motion, seconded by Mrs. Hunter to adjourn the
meeting. The motion passed unanimously.
�
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Minutes, Wednesday, August 15, 2001
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LBM20010815_Reconvened.pdf
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Public Libraries -- Illinois -- Skokie
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Skokie Public Library, Skokie, IL
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Building project
library board meetings
-
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Text
August 8, 2001
Minutes of the regular meeting of the Board of Trustees of the Skokie Public
Library held in the Skokie Public Library Board Room, Wednesday, August 8, 2001.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:32p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita; Eva Weiner, Secretary; Zelda Rich, Richard Witry (arrived at 7:40p.m.), John M.
Wozniak and Carolyn A. Anthony, Director.
Member absent: Susan Greer.
Visitors present: Jan Watkins, Head, Youth Services; Robert Hunter, Architect,
O'Donnell, Wicklund, Pigozzi & Peterson; Jim Dyer and Rich Spicer, Fred Berglund & Sons;
Seymour Bentcover, patron (arrived at 7:40p.m.); Barbara A. Kozlowski, Associate Director
for Public Services (arrived at 7:52p.m.).
Mr. Graham asked to move the regular order of business so that visitors to the Board
meeting could make their presentations. The trustees agreed.
YOUTH SERVICES POWER POINT PRESENTATION- JAN WATKINS
Jan Watkins, Head of Youth Services, presented a PowerPoint presentation to the
Board on the Youth Services Summer Reading Program. Staff registered 1,992 children
for summer reading of which 782 finished the program. Ms. Watkins began her slide
presentation accompanied by Mozart's music. Staff presented 45-50 different programs in
June and July. The kickoff began with face painting and Chef Pierre entertainment. Two
young paid volunteers, Ashley Sero and Asif Choudhury assisted staff greatly with
�2
programs. Other events included a supermarket scavenger hunt; a three-day drama
workshop with actress Angela Allen; a visit from "the Wild Thing"; a teddy bear picnic;
hula hoop contest; limbo contest; handjive; jazzy jewelry; bubble bonanza; seashore
storytime; Hoffmann's animal show (with almost 300 people in attendance); first step;
lotsa pasta; booking with a buddy, and book 'lympics programs.
Mr. Graham thanked Ms. Watkins for her exciting presentation. Ms. Watkins left
the meeting at 7:52p.m.
Mr. Bentcover briefly addressed the Board to say what a fine job we are doing at
the Library and to keep up the good work. Mr. Bentcover left the meeting at 7:53p.m.
BUILDING PROJECT
Presentation by Jim Dyer, Rich Spicer (Fred Berglund & Sons) and Robert Hunter,
(Architect, O'Donnell Wicklund Pigozzi and Peterson)
Mr. Dyer reported that there was a good turnout by bidders yesterday for bids on
the entire project (except for the elevator-no bids were received). Structural steel and
asbestos abatement were bid on previously. Mr. Dyer distributed two documents to the
Board.
Mr. Dyer went through figure by figure on the first document explaining to the
Board what had already been bid on and remaining costs, bid alternates, suggested
allowances, contingencies, professional fees, owner items and additional considerations.
On the topic of 'owner contingency' the trustees would like a recommendation
from Fred Berglund and Sons as to whether the south retaining wall needs replacement or
simply repairs. This work may need to be performed at the end of the project.
�3
Mr. Spicer reported that he is waiting for an estimate on hazardous abatement for
the two houses to be demolished.
Awarding of Bids
The second document presented by Mr. Dyer was the report on the bid opening.
Three bids were received for Landscaping. After checking references, Mr. Dyer
recommended the low bidder, Church Landscaping.
Mr. Witry made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE BASE BID FROM CHURCH
LANDSCAPING FOR LANDSCAPING IN THE
AMOUNT OF $27,519. AS RECOMMENDED BY JIM
DYER OF FRED BERGLUND AND SONS.
The roll call vote for approval was unanimous.
Four bids were received for Masonry. After checking references, Mr. Dyer
recommended the low bidder Crouch Walker.
Dr. Wozniak made the following motion, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE BASE BID IN THE
AMOUNT OF $691,500. FROM CROUCH WALKER
FOR MASONRY AS RECOMMENDED BY JIM DYER
OF FRED BERGLUND AND SONS.
The roll call vote for approval was unanimous.
Two bids were received for General Trades. After talking with both contractors,
Mr. Dyer recommends the low bidder Camosy, Inc.
After discussion, Mrs. Hunter made the following motion, seconded by
Mrs. Rich:
�4
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD
OF TRUSTEES ACCEPT THE BASE BID FROM
CAMOSY, INC. FOR GENERAL TRADES IN
THE AMOUNT OF $3,930,000. AS
RECOMMENDED BY JIM DYER OF FRED
BERGLUND AND SONS.
The roll call vote for approval was unanimous.
Mrs. Hunter made the following motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD
OFTRUSTEESACCEPTALTERNATE4FROM
CAMOSY, INC. FOR IMPROVEMENTS TO THE
STAGE IN THE PETTY AUDITORIUM IN THE
AMOUNT OF $69,000. AS RECOMMENDED BY
JIM DYER OF FRED BERGLUND AND SONS.
The roll call vote for approval was unanimous.
Six bids were received for Roofing. After checking references, Mr. Dyer
recommended Riddiford Roofing. Mr. Witry commented that he has some reservations
regarding the green roof and asked Mr. Hunter about the benefits of a green roof. Mr.
Hunter explained the roofing system under the green roof is the highest quality roofing
system you can get; it is breaking new ground by using a green roof but it has been done
in Europe for over 20 years. With 13,000 to 14,000 square feet as a green roof it will
absorb much of the runoff as it rains and then hold the water in a chamber area, thus
reducing the amount of water going into the sewer system; it has some insulating value;
and it also becomes a vista for staff to see with patios and benches.
Mrs. Hunter mentioned the importance of re-roofing the original building as it has
been ten or so years since that was done. Dr. Wozniak and Mrs. Weiner both liked the
idea of a green roof. Mr. Graham said an aesthetic point of view for staff is important; it
doesn't trouble him breaking some new ground.
�5
A motion was made by Dr. Wozniak, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD
OF TRUSTEES ACCEPT THE BASE BID FROM
RIDDIFORD ROOFING FOR $712,139. AND REJECT
ALTERNATE 1 (GREEN ROOF DEDUCT) AS
RECOMMENDED BY llM DYER OF FRED
BERGLUND AND SONS.
The roll was called: Mrs. Hunter-yes; Mr. Witry-no; Mrs. Rich-yes; Dr.
Wozniak-yes; Mrs. Weiner-yes; Mr. Graham-yes. The motion passed.
A motion was made by Mr. Witry, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT ALTERNATIVE 3 FROM
RIDDIFORD ROOFING FOR $154,828. TO REROOF
THE 1958 ORIGINAL BUILDING.
The roll call vote for approval was unanimous.
Three bids were received for Glass I Storefronts. Mr. Dyer recommended the low
bidder Alliance Glass & Metal.
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE BASE BID FROM
ALLIANCE GLASS & METAL FOR $474,070. AS
RECOMMENDED BY llM DYER OF FRED
BERGLUND AND SONS.
The roll call vote for approval was unanimous.
No Elevator bids were received.
Two bids were received for Fire Protection. Mr. Dyer recommended the low
bidder McDanial Fire Systems. Dr. Wozniak left the Board Room.
Mr. Witry made the following motion, seconded by Mrs. Rich:
�6
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE BASE BID FROM
MCDANIAL FIRE SYSTEMS FOR $348,770. AS
RECOMMENDED BY llM DYER OF FRED
BERGLUND AND SONS.
The roll call for approval was unanimous. Dr. Wozniak did not vote as he had not
returned to the Board Room.
Two bids were received for Plumbing. Mr. Dyer recommended F.J. Kerrigan, the
low bidder.
Mr. Witry made the following motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE BASE BID FROM F.J.
KERRIGAN FOR PLUMBING FOR $498,276. AS
RECOMMENDED BY llM DYER OF FRED
BERGLUND AND SONS.
The roll call vote for approval was unanimous. Dr. Wozniak did not vote as he
had not returned to the Board Room.
Dr. Wozniak returned to the Board Room. Nine bids were received for HVAC.
Mr. Dyer recommended Monaco Mechanical, the low bidder.
After discussion, Mr. Witry made the following motion, seconded by
Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE BASE BID OF $1,448,000.
FROM MONACO MECHANICAL FOR HVAC AS
RECOMMENDED BY llM DYER OF FRED
BERGLUND AND SONS.
The roll call vote for approval was unanimous.
Mr. Dyer reported that six bids were received for Electrical work. However,
because bids were received yesterday, he has just begun to check references. Mr. Dyer
�7
reported that the low bidder, Connectivity Solutions, did not submit qualifications and
may be disqualified. Mr. Hunter spoke to Skokie Public Library attorney Loren Slutsky
and Mr. Slutsky informed Mr. Hunter that we do not have to take their bid if they did not
submit the proper qualifications. After more discussion, it was decided that Mr. Dyer
would check references on two or three of the lowest bidders and a special Board meeting
would be held Wednesday, August 15,2001, to award the electrical contract.
Mr. Spicer told Mrs. Anthony that each company will send her a Certificate of
Insurance and performance bond.
Regarding the lack of elevator bids, Mr. Dyer said many new elevators are going
in around the city and some bidders may be reluctant because this work involves
extending existing elevators. Schindler Elevator will be asked to submit a bid since the
work involves modification of two Schindler elevators. Mrs. Anthony will speak to
Attorney Slutsky to see if we need to start the bidding process from the beginning as no
bids were received.
The Board noted the letter from Jim Dyer requesting approval of a change order in
anticipation of a work schedule lasting eighteen rather than fifteen months. Bob Hunter
pointed out that Berglund & Sons had proposed the fifteen-month schedule and there
have been no significant design changes although the scope has been expanded to include
parking lot expansion. Since the contract with the Construction Manager includes a
provision for payment in the event of a longer construction schedule, no change order is
needed. The Board does not want the project started with the expectation of an eighteenmonth schedule.
Mr. Spicer, Mr. Dyer and Mr. Hunter left the meeting at 9:20 p.m.
�8
Bonds for Construction Project
Mrs. Anthony reported that the bonds are in a Fidelity account which is the
Village of Skokie's practice and what is usually done for municipalities and states.
Although the Village has other funds with Fidelity, the Funds are not commingled and
our account will accrue interest to the Library. The bonds are not FDIC insured nor
collateralized. Robert Nowak, Village of Skokie Finance Director, will send Mrs.
Anthony more detailed information. We will start to pay off the bonds next year with the
2001levy. According to Mr. Nowak, Fidelity handles arbitrage and all the issues with the
IRS. Mr. Witry will check with some people he knows in the banking industry to see if
Fidelity is a safe place to keep our bonds.
Hazardous Abatement
After discussion, Mr. Witry made the following motion, seconded by
Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE BASE BID FROM J.P.
GENERAL CONSTRUCTION FOR $154,000. FOR
HAZARDOUS MATERIAL ABATEMENT.
The roll call vote for approval was unanimous.
A motion was made by Mrs. Hunter, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE ALTERNATE 3 FROM J.P.
GENERAL CONSTRUCTION FOR $79,000. FOR
REMOVAL OF ALL THE TILE AND MASTIC UNDER
THE CARPET IN THE 1958 ORIGINAL BUILDING.
The roll call vote for approval was unanimous.
�9
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JULY 11,2001
Mr. Witry made a motion, seconded by Dr. Wozniak, to approve the minutes of the
regular meeting of July 11, 2001, subject to additions and/or corrections. There being no
additions and/or corrections, the minutes were approved and placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
BILLS
Dr. Wozniak made a motion, seconded by Mr. Witry:
MOTION:
THAT THE FINANCIAL STATEMENT FOR THE MONTH
OF JULY, 2001, THE LIBRARY NOTE FUND, AND THE
LISTS OF BILLS BE APPROVED FOR PAYMENT,
SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
INVOICE NO. 0053766 FROM O'DONNELL WICKLUND PIGOZZI AND PETERSON
FOR $49,917.45 DATED AUGUST 3, 2001
Mrs. Anthony reported that O'Donnell Wicklund Pigozzi and Peterson's invoice lists
"Reimbursables" as being charged at 1.15 times instead of 1.1 times as stipulated in our
Contract. Also no itemization of reimbursables was provided, as previously requested. Payment
should be for professional fees only until this matter is resolved. The trustees agreed.
Mrs. Hunter made a motion, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT FOR INVOICE
NO. 0053766 DATED AUGUST 3, 2001 TO O'DONNELL
WICKLUND PIGOZZI AND PETERSON IN THE AMOUNT
OF $43,058.75 (PROFESSIONAL FEES ONLY).
The motion passed unanimously.
�10
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S) (1)
PROGRAM STATISTICS 1sT QUARTER F.Y. 2001-2002
PERSONNEL
Mrs. Hunter made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY
BOARD OF TRUSTEES PLACE ON FILE THE
FOLLOWING CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S) (1)
4. PROGRAM STATISTICS 1sT QUARTERF.Y. 20012002
5. PERSONNEL: HIRES: LYUDMILA USHAKOV A,
INTERLIBRARY LOAN CLERK, ADULT SERVICES
DEPARTMENT, EFFECTIVE JULY 23, 2001;
MELISSA MORGAN, PART-TIME INFORMATION
ASSISTANT, ADULT SERVICES DEPARTMENT,
EFFECTIVE JULY 31, 2001; ALMIR SELIMAGIC,
PART-TIME TECHNOLOGY ASSISTANT, ADULT
SERVICES DEPARTMENT, EFFECTIVE mL Y 31,
2001; JOSH ELLIS, PART-TIME TECHNOLOGY
ASSISTANT, ADULT SERVICES DEPARTMENT,
EFFECTIVE JULY 31, 2001; PROMOTION: HAL
SCHWEIG, FROM PART-TIME SHELVER,
CIRCULATION DEPARTMENT, TO PART-TIME
TECHNOLOGY ASSISTANT, ADULT SERVICES
DEPARTMENT, EFFECTIVE WL Y 31, 2001;
RESIGNATIONS: LYUDMILA USHAKOV A,
INTERLIBRARY LOAN CLERK, ADULT SERVICES
DEPARTMENT, EFFECTIVE JULY 31, 2001;
ALLISON TRIMARCO, MANAGER, PUBLIC
INFORMATION & PROGRAMS, ADMINISTRATIVE
OFFICE, EFFECTIVE SEPTEMBER 14, 2001;
STATUS CHANGE: GAIL DUNLAP FROM PARTTIME ASSISTANT BOOKMOBILE LIBRARIAN,
COMMUNITY SERVICES DEPARTMENT, TO FULLTIME ASSISTANT BOOKMOBILE LIBRARIAN,
EFFECTIVE AUGUST 27,2001.
�11
The motion passed unanimously. (Mrs. Rich did not vote as she had left the Board
Room briefly).
BALANCE SHEET FOR THE THREE MONTHS ENDING JULY 31,2001
The Balance Sheet for the Three Months Ending July 31,2001 was noted.
YEAR-TO-DATE BUDGETARY STATUS
The Year-To-Date Budgetary Status was noted.
DIRECTOR'S REPORT
Usage-Circulation in July was up over ten percent, probably attributable to the
successful reading clubs for youth and adults judging from the large gains in book
circulation. It is noteworthy that the gate count was up over nine percent, reflecting an
increase in traffic in the building. Remote access to licensed resources was down this
month from June, with 10,477 requests made. This is not unexpected as people do less
research in the summer.
Grants-Mrs. Anthony reported that we are looking into several possibilities for
grants at the present time including a grant for distance education together with NSLS, a
Gates grant for technology through State program, a matching grant for wireless technology
through the Secretary of State's Educate and Automate grant program and possibly a
digitization grant for preservation of materials significant to Illinois history. Illinois was
approved for Gates grant funding which provides free computers, software and training for
libraries with a certain percentage of low-income residents. Skokie Public Library is
eligible to purchase computers at a reduced rate and to receive software and training. We
hope to use the wireless technology both as an interim strategy for public access to the
LAN and Internet during construction and on a continuing basis on the second floor so that
�12
adults may "borrow" laptops for use in any of the study rooms or locations which are not
hardwired for computer use. The wireless grant is for up to $30,000. in matching funds.
Illinois State Library Scholar-Staff member Roseann Szalkowski of the Technical
Services Department has been selected as an Illinois State Library Scholar. She will receive
a scholarship for $7,500. to attend the Graduate Library School of the University of Illinois.
Roseann has elected to take the Friday program in Urbana so that she may continue her
employment at Skokie Public Library.
Changing Staff Patterns-Adult Services is phasing out the position of Periodicals
Desk Assistant. As more full text of periodicals is available online, there is less demand for
back issues in paper and microform, formats that required the assistance of staff at the
Periodicals Desk. The hours have been transferred to the position of Technology Assistant
(formerly Roving Technology Guide). These staff members walk around the department,
helping people with use of computers and printers. They will also staff the computer labs
after renovation.
Human Genome Project-The kickoff program for the Human Genome Project,
held July 11 at the North Shore Center for the Performing Arts, was a big success, with an
attendance of over 300 people. More programs are planned for the fall.
Staff Picnic-A Staff Picnic was held in the courtyard off Reference July 12. Staff
pay a small amount for grilled chicken, hamburgers or wurst and salads and the Library
provided the dessert and beverages. This was a fun opportunity for informal conversation
among staff from different departments.
Gotcha Program-A staff recognition program was launched in the spring,
coordinated by Gail Kay of Human Resources and Tobi Oberman of Circulation. Any staff
�13
member may nominate another for giving service "above and beyond" to the public or to
other staff. The staff member recognized and their supervisor get a copy of the nomination.
All recipients for the three month period from April-June were invited for special treats in
the Staff Room July 18, with winners selected at random for prizes of gift certificates to
Crown Theaters or for lunch at Jeremy's.
Defibrillators-At the Community Health Advisory Committee meeting July 24
there was discussion of encouraging all public agencies to have defibrillators on hand as
quick response has proven to be critical with heart incidents. There are new, portable
models which are supposed to be easy for anyone to use. While we are not pressed to act on
this immediately, Mrs. Anthony would be interested in the Board's thoughts re this
possibility.
The trustees would like Mrs. Anthony to get a legal opinion from our attorney on
this matter.
Mrs. Rich returned to the meeting.
Vacation-Mrs. Anthony will be out of town August 15 and on vacation in Maine
August 20-29, returning to work August 30. Barbara Kozlowski will be here and in charge
in Mrs. Anthony's absence.
AGREEMENT FOR THE USE OF THE INSTITUTIONAL NETWORK
Mrs. Anthony explained that this Agreement is an additional Agreement for the
Use of the Institutional Network. This Agreement outlines the respective obligations of
the Cable Company, the Village and the 1-Net participant and specifically holds the
Village harmless from liability related to the placement and access to equipment in the
�14
Cable Company's hub site. The Agreement has been reviewed by Skokie Public Library
attorney Matt DeLort and he has no objections to the terms and wording.
A motion was made by Mr. Witry, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE ADDITIONAL
AGREEMENT FOR THE USE OF THE
INSTITUTIONAL NETWORK (attached).
The motion passed unanimously.
DONATED AND WITHDRAWN BOOKS
Mrs. Anthony reported that a flyer has been distributed to the public informing
them that the Library will not be able to take book donations during the construction
period. There is no space to store these materials and organize them for a sale. Because
we anticipate receiving some donations anyway, items simply left for us, and because we
will accumulate withdrawn books, we propose giving such items to Project: Books, etc.
in the interim. They collected leftover books after our last sale. Project: Books, etc.
directs books to educational programs and services, hospitals and to shelters and agencies
serving homeless and low-income persons in Chicago.
A motion was made by Mrs. Hunter, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE REQUEST TO DONATE
ITEMS SUCH AS DONATED AND WITHDRAWN
BOOKS TO PROJECT: BOOKS, ETC. DURING THE
CONSTRUCTION PERIOD.
The motion passed unanimously.
LIBRARY CABLE NETWORK CHANNEL 24
The August Library Cable Network Channel 24 brochure was noted.
�AGREEMENT FOR THE USE OF THE INSTITUTIONAL NETWORK
day of
, 2001, by and between
"I-NET User") and the Village of Skokie
(hereinafter "Village',) for the use by I-NET User of the institutional network (hereinafter "INET") provided by the operator of a cable television system (hereinafter "Cable Company")
franchised by the Village
This Agreement, made this
~--=-~~-=--:-::-:-:-----==-""""="'""~_(hereinafter
I.
PURPOSE:
The purpose of this Agreement is to:
1.
Fully implement the Village of Skokie Non-Exclusive, 1998 Cable Television
Franchise Agreement With 21st Century Cable TV of Illinois, Inc. (hereinafter
"Franchise Agreement") and the Agreement Between the Village of Skokie
and 21st Century Cable TV of Illinois, Inc. Clarifying Various Issues and
Providing For Transfer Consent (hereinafter "Transfer Agreemenf') regarding
the use of the I-NET by entities other than the Village.
2.
Assure that I-NET User understands:
A.
B.
II.
The contractual obligations of Cable Company regarding the I-NET;
and
The procedures I-NET User must follow and I-NET User's obligations
for use of the I-NET;
CABLE COMPANY OBLIGATIONS:
1.
2.
Ill.
Pursuant to the Franchise Agreement and the Transfer Agreement, Cable
Company is obligated to construct and maintain an Institutional Network for
the use of the Village. The Village has the ability to designate other
governmental and educational entities as I-NET Users, subject to certain
limitations. However, the obligation to provide an I-NET remains an obligation
owed solely to the Village.
Cable Company is not obligated to deal directly with any I-NET Users other
than the Village.
I-NET USER PROCEDURES AND OBLIGATIONS:
1.
I-NET User must be a member of and participate with the Village of Skokie in
the Intergovernmental Cooperation and School Agreement for Institutional
Network Services (I-NET User Cooperative) which will, with the Village,
coordinate Cable Company contact.
2.
Only through the I-NET User Cooperative can I-NET User seek and obtain
assistance from Cable Company related to the I-NET, obtain any
modifications to its I-NET service or access any Cable· Company hub site for
Page 1 of2
#70699 v3 • I-NET Agreement for lhe Use of the Institutional Network
�the installation or maintenance of equipment.
3.
Should I-NET User wish to in.stall or access equipment in a Cable Company
hub site, I-NET User agrees:
A.
B.
All persons entering Cable Company's hub site to install or access INET User's equipment will be accompanied by Cable Company
personnel and will have Section 1910.146 OSHA certification for
confined space training.
C.
I-NET User is responsible for any damage to any Cable Company
equipment caused by its equipment or by its employees or agents.
D.
Ill.
Cable Company shall have no responsibility for I-NET User's
equipment, including maintenance of said equipment or damage
caused by environmental conditions within the hub site.
I-NET User will indemnify and hold harmless the Village of Skokie and
its employees and agents from all liability related to the placement of
and access to equipment in the Cable Company's hub site.
VlLLAGE RESPONSIBILITIES:
To coordinate all contacts with the Cable Company through the I-NET
User Cooperative including service requests and hub site access.
2.
Assuring that Cable Company maintains the I-NET in accordance with
the Franchise Agreement and Transfer Agreement.
Village of Skokie
By_________________________
By:_ _ _ _ _ _ _ _ _ __
Title:
Title: Village Manager
Attest: ______________
Attest:,__________________
Title:
Title: Village Clerk
--------------------
--------------------
Page 2 of2
#70699 v3 • I-NET Agreement for the Use of the Institutional Network
�15
NORTH SUBURBAN LIBRARY SYSTEM
The report from Pat Groh was noted.
COMMENTS FROM TRUSTEES
Mrs. Hunter commented that she is sony to see Allison Trimarco (Manager,
Public Information and Programs), leave the Library. She has brought professionalism to
her position and has given the Library excell ent public relations with contacts outside the
Library and prograrnming and artwork in the building. Mrs. Hunter and the entire Board,
wish her well.
ADJOURNMENT
The meeting adjourned at 9:41p.m. to reconvene on Wednesday, August 15,2001
for the sole purpose of reviewing electrical bids.
Eva Weiner, Secretary
�
Text
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Title
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Minutes, Wednesday, August 8, 2001
Contributor
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Weiner, Eva D. (Secretary)
Description
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Includes attachment: Agreement for the Use of the Institutional Network
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LBM20010808.pdf
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17 p.
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Public Libraries -- Illinois -- Skokie
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eng
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2000s (2000-2009)
2000s
Building project
library board meetings
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https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/639b579d3f4fda8151d2f7a2ca0f9fed.pdf?Expires=1712793600&Signature=pgBzX32ZnvQMSRfGNSxuUGy4lRpsEBRBhU7mRAVtmx2vVgz5fyBDJXdcSqqJzv%7EHYyI6Rb-xfGl7uHsecr5XNm4Px9KeEGAsTvhQI7PLrM4iYnLWaWV5VZa1Et6kkPpS03iFCakfmVgTUonK9ZXFQt9s3fEZs%7E9RoS6hDeTHFVQNG08NZE2CTtnVtALUybT7jD-7dKYOLnshIXGSzss-ITRxtpgaPMjVWLpIoffO0uH508jH%7ERnC8I-ZBfKs9gh6exWwDWZRLnggnj1IAje757FlibU1NJKVX--hm1XaeyL96fAhD6CNbLde9qABHXYvYNekcwLGO4zYSy3uJKw1tg__&Key-Pair-Id=K6UGZS9ZTDSZM
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PDF Text
Text
December 10, 2003
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, December 10,2003.
CALL TO ORDER
John M. Wozniak, President, called the meeting to order at 7:33p.m.
Members present: John M. Wozniak, President; Richard Witry, Vice President; Zelda
Rich, Secretary; John Graham, Susan Greer; and Carolyn A. Anthony, Director.
Members absent: Diana Hunter, President Emerita and Eva Weiner.
Visitors present: Barbara A. Kozlowski, Associate Director for Public Services.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF NOVEMBER
12,2003
Mr. Witry made a motion, seconded by Mr. Graham, to approve the minutes of the
regular meeting of November 12, 2003, subject to additions and/or corrections. There
being no additions or corrections, the minutes were approved and placed on file.
After review of the Skokie Public Library 2003 closed minutes, Mr. Graham made a
motion, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
OPEN THE FOLLOWING SKOKIE PUBLIC LIBRARY CLOSED
MINUTES: MARCH 12, 2003; APRIL 9, 2003; MAY 14, 2003;
SEPTEMBER 10, 2003; AND OCTOBER 8, 2003. THE BOARD FINDS
THAT THE NEED FOR CONFIDENTIALITY STILL EXISTS FOR
THE JUNE 11, 2003 AND JULY 9, 2003 MINUTES.
The motion passed unanimously.
CONSENT AGENDA (Financial Statements; Circulation Report; Library Use Statistics;
Report(s) from Department Head(s); Correspondence; Personnel; Gifts)
Mr. Graham made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE FINANCIAL STATEMENTS BE APPROVED, SUBJECT
TO AUDIT, AND THAT THE FOLLOWING CONSENT AGENDA
ITEMS BE PLACED ON FILE:
1. CIRCULATION REPORT
�2
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE: LETTER FROM THOMAS P. ENGLISH,
BOYLE, FLAGG & SEAMAN, INC. TO CAROLYN ANTHONY
DATED NOVEMBER 14, 2003 RECLAIMS; MEMORANDUM
FROM ROBERT J. NOWAK, DIRECTOR OF FINANCE, VILLAGE
OF SKOKIE TO ALBERT J. RIGONI, VILLAGE MANAGER
DATED NOVEMBER 21, 2003 RE 2003 TAX LEVY ORDINANCE;
AND LETTER FROM ROBERT J. NOWAK, DIRECTOR OF
FINANCE, VILLAGE OF SKOKIE TO CAROLYN ANTHONY
DATED DECEMBER 2, 2003 RE SKOKIE PUBLIC LIBRARY
APRIL 30, 2003 ANNUAL FINANCIAL REPORT
5. PERSONNEL: TERMINATION: DEBORAH VAUGHAN, PARTTIME REFERENCE LIBRARIAN, ADULT SERVICES
DEPARTMENT, EFFECTIVE DECEMBER 31,2003
6. GIFTS: $100. FROM SKOKIE AREA CHAPTER AARP IN
APPRECIATION; AND $250. FROM GLORIA BLOOM IN
APPRECIATION
The motion passed unanimously.
BILLS
Mr. Graham made a motion, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, THE 2001 BUILDING EXPANSION PROJECT
BILLS, THE LIST OF BILLS FOR PAYMENT APPROVAL AND
INVOICE NO. 0062907 FROM O'DONNELL WICKLUND PIGOZZI
AND PETERSON FOR $7,716.67 DATED NOVEMBER 10,2003, AS
PRESENTED, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
DIRECTOR'S REPORT
USAGE--Circulation in November was 130,748 for an increase of nearly 15% over the
same month last year. Although the strongest gains continue to be in the circulation of
audiovisual formats, Adult book circulation was up more than 8% and youth circulation
�3
nearly 6%. Even the gate count was up almost 8%. Additionally, there were 4 787 uses of
electronic databases to which the Library subscribes.
E-RATE-The Library received a check for $4,794.00 fore-rate payment for fiscal year
2003. We have only applied for telephone service excluding the Internet so that we would
not be bound by mandatory filtering requirements.
HOUSE CLOSING--The contract for 7929 Park A venue has been signed by all parties.
The Library paid earnest money of $20,000. The closing will occur on or before
December 19 and the residents will remain in the house until December 26.
PAYMENT FOR SKOKIENET --In the NSLS report this month, the System has decided
to charge for participation in NorthStarNet as a way of recovering some of the funds cut
by the State. NSLS maintains the servers that store and process all of the community
information compiled by participating libraries. They provide technical support for
maintenance of the files and software for formatting the entries, calendar, etc. At the rate
of .025 per capita, it will cost the Library $1,583.70 for maintenance of SkokieNet this
year. Fees for FY2004 have not been determined as yet. The cost is not unreasonable and
SkokieNet is well worth it. Nevertheless, this is an unplanned expense and a new
development in services from NSLS. We have always paid a small amount for continuing
education sessions at the System, but other services have been totally subsidized by the
State. There is discussion of modest charges for other services also.
RADIO PROGRAM--The radio program Mrs. Anthony taped for "Vantage Point", a
program ofNortheastern Illinois University, will be aired on WTMX-FM (101.9)
Sunday, December 21, at 6:30a.m. The show is on the PATRIOT Act and its impact on
public libraries. It was taped in mid-September.
LACONI PANEL--Mrs. Anthony was a panel member at a LACONI Administrators'
Forum panel on referenda November 14 at the Chicago Public Library. Her portion was
about the Cost Benefit project as a means of deriving information about the value of
library services that could be communicated to the publi~.
BRAILLE SATURDAY--While the Youth Services Department had a number of special
programs during National Children's Book Week in November, Braille Saturday was a
particularly moving occasion. Speakers included former Senator Paul Simon; Paula
Sprecher, a blind teacher from the Farnsworth School and a recipient of a 2003 Golden
Apple Award; and author Laurie Lawlor who recently published a biography of Helen
Keller Helen Keller: Rebellious Spirit. Two young blind children read excerpts from the
�4
Helen Keller story in Braille and a couple other students played the piano or sang. Board
President John Wozniak attended the program as did Board member John Graham.
The Board asked Mrs. Anthony to send a letter of condolence to Senator Simon's family.
MEETING WITH PARK DISTRICT--Mrs. Anthony attended a meeting with
representatives of the Park District about possible cooperation in maintenance of archives ·
of the Skokie Historical Society and other activities such as programming and research
assistance that are carried out at the Skokie Heritage Museum. Board member Dick Witry
also attended in his capacity as an active member of the Skokie Historical Society. There
will be a follow-up meeting December 17.
PHOTO FROM AUTHOR BARBARA KINGSOLVER--Ricki Nordmeyer, Manager of
Adult Popular Services, received a letter and signed photo from author Barbara
Kingsolver recently for the Library's author wall of fame. This is the first time Ms.
Kingsolver has provided a photo for display. She commented that any library that
circulates over 1,300,000 items deserves a photo.
BUILDING PROJECT
Mrs. Anthony briefly updated the Board on a few construction issues. Berglund has been
at the Library checking on punchlist items. The west parking lot is now striped and
usable. Mrs. Anthony will check on the wheelstop issue with Camosy. Connectivity is
pretty close to being finished with the fire alarm system and we are ready to schedule the
inspection. The Board suggested Mrs. Anthony contact the Mayor re the CornEd pole in
the west parking lot.
Mr. Graham made a motion, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THREE CHANGE ORDERS AS PRESENTED:
COMMERCIAL ELECTRIC (INSTALL FIBER CABLE)
$1,217.00
CAMOSY, INC. (FLOATING CEILING)
$2,814.00
CAMOSY, INC. (19 END PANELS)
$7,769.00
TOTAL:
The roll call vote for approval was unanimous.
$11,800.00
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APPROVAL OF TELEPHONE NOTIFICATION SYSTEM
Mrs. Anthony reported that one of the requests received most frequently is for the
opportunity to reserve DVDs and videos. We have not permitted reserves on these media
to date because we did not feel that Circulation staff could handle the call volume of
notifying patrons that their reserve was available. We have not sent notices by mail for
many years because the length of time for mail notification keeps popular items out of
circulation for an unacceptably long period of time.
Staff think that they have worked out other procedures related to the reservation of films
and will be ready to start implementation with the installation of an automated Telephone
Notification System from Innovative Interfaces. Because of the need to integrate this
system with our patron database and other components of the circulation system, we need
to purchase the product from our current automation vendor rather than accept
competitive bids.
Nevertheless, the pricing for a new and enhanced, fully graphical Telephone Notification
System is no more expensive than the old system offered by Innovative and represents
good value. Mrs. Anthony recommends the purchase of one telephone line with two
messages at a cost of $13,450. After the first year, there will be an annual 12% increment
to system maintenance to cover the cost of maintaining the Telephone Notification
System.
After brief discussion, Mr.Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE PURCHASE OF A TELEPHONE NOTIFICATION
SYSTEM (TNS) WITH ONE TELEPHONE LINE AND TWO
MESSAGES FROM INNOVATIVE INTERFACES FOR A COST OF
$13,450.
The roll was called: Mr. Witry-no; Mrs. Greer-yes; Mr. Graham-yes; Mrs. Richyes; Dr. Wozniak-yes. The motion passed.
APPROVAL OF TELEPHONE MAINTENANCE
Mrs. Anthony presented the proposed agreement for telephone maintenance from
Nortech for 2004. The price of $9,890.00 per year as quoted reflects an increase of 5%
over last year, plus additional costs for an added digital line card and 16 ports which were
necessary for new telephone locations occasioned by the building addition.
�6
We have been satisfied with service from Nortech. Mrs. Anthony recommends approval
ofthe renewal ofthe annual maintenance at a cost of$9,890.00.
A motion was made by Mr. Witry, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE RENEWAL OF THE ANNUAL TELEPHONE
MAINTENANCE AGREEMENT FROM NORTECH
TELECOMMUNICATIONS FOR $9,890.00 FOR 2004.
The roll call vote for approval was unanimous.
APPROVAL OF TAX RATE OBJECTION COMPLAINTS
Mrs. Anthony reported that a recent meeting of the Niles Township Property Tax
Coalition members with the Coalition's legal counsel Franczek Sullivan P.C. was
enlightening in regard to the short collections the Library has experienced in recent years.
Mrs. Anthony distributed a report about tax objections as prepared by Franczek Sullivan.
In summary, the report indicates that after the PTAB process was first opened up to Cook
County, it became increasingly popular as a means of pursuing corporate tax objection
complaints. The PTAB process requires the affected taxing bodies to be notified if a
. reduction in assessment of $100,000. or more is sought by the petitioner. Armed with this
information, the Coalition has successfully fought and minimized the tax reductions of
some of the largest corporate entities in Niles Township.
The trend now is to file a tax objection complaint in the Circuit Court of Cook County.
Taxing bodies are not notified of such filings and are represented in the aggregate by the
State's Attorney's Office. The chart at the bottom of page 3 shows that the refunds issued
by the Circuit Court represent about 80% of refunds as compared to only 20% through
the PTAB process.
Franczek Sullivan has spent time combing through print records and compiling a
database of corporations seeking property tax relief for 2001 from the Circuit Court.
(They have not done this yet for 2002 as the filing deadline will be later in December, 75
days after the property tax notices were issued). Given that it frequently takes 3-4 years to
resolve complaints, the Library will continue to experience reduced revenues due to tax
refunds for 2001 through calendar 2005.
The cumulative effect of these refunds is substantial, amounting to 3-4% or more of
anticipated revenues. The net effect is that a levy increase of 5% by the Board may yield
a revenue increase of as little as 1%. Given that a significant portion of the Library's tax
�7
collection is devoted to debt payment which is not flexible, the impact on operations is
even greater. As a case in point, the Library this month was about $80,000. short of
revenue in the debt payment fund, necessitating borrowing from the Operating Fund. The
amount of levy collection allocated to the Debt Fund is 18% as calculated by Village
Finance Officer Bob Nowak. This portion of the levy collection should have yielded an
amount sufficient for debt payment.
The Niles Township Property Tax Coalition proposes to ask Franczek Sullivan to petition
for the right to directly represent the Coalition in a limited number of cases, namely
larger cases representing perhaps at least the top three potential losses for each
participating taxing body. An exact formula for distribution of the fees has not been
determined, but fees are expected to be in the range of those experienced in the PTAB
appeals. For the Library, these fees amount to $2,000-$3,000. per year. Mrs. Anthony
recommends that the Board support continued participation in the Niles Township
Property Tax Coalition appeal process as it shifts its emphasis to pursuit of cases taken to
the Cook County Circuit Court of Appeals.
After brief discussion, Mrs. Rich made a motion, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE SKOKIE PUBLIC LIBRARY'S CONTINUED
PARTICIPATION IN THE NILES TOWNSHIP PROPERTY TAX
COALITION.
The roll call vote for approval was unanimous.
GOALS AND OBJECTNES 2003-2004- INTERIM PROGRESS REPORT
Mrs. Anthony presented the report ofprogress in achieving Goals and Objectives set out
for this fiscal year. Whenever we compile such a report, Mrs. Anthony is impressed with
the amount of focused activity and follow through on intentions that staff has achieved.
Many of the objectives dealt with familiarizing staff and the public with new building
features and services or with realizing the service potential made possible by new spaces
and equipment. Mrs. Anthony feels confident in saying that staff and the public have
embraced and made good use of building enhancements.
LIBRARY CABLE NETWORK CHANNEL 24
The December 2003 Cable Guide was noted. Dr. Wozniak attended the 20th anniversary
event ofLCN at the Library on December 4.
�8
NORTH SUBURBAN LIBRARY SYSTEM
The report from Pat Groh was noted.
Brief discussion followed regarding North Suburban Library System charging a fee for
NorthStarNet participation.
COMMENTS FROM TRUSTEES
A suggestion box will be put on the west Circulation Desk for a trial period of two
months.
At 8:46p.m. the Board took a short break.
Mrs. Kozlowski left the meeting.
CLOSED SESSION
At 8:51p.m. a motion was made by Mr. Witry, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES GO
INTO CLOSED SESSION TO DISCUSS A PERSONNEL MATTER.
The motion passed unanimously.
Discussion ensued.
Adjournment
At 9:06 p.m. a motion was made by Mr. Witry, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADJOURN FROM CLOSED SESSION.
The motion passed unanimously.
The Board resumed open session at 9:06p.m.
ADJOURNMENT
At 9:06p.m. a motion was made by Mrs. Rich, seconded by Mr. Witry to adjourn the
regular meeting. The motion passed unanimously.
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Ida R. Rich, Secretary
�
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PDF Text
Text
December 10, 2003
Minutes of the closed meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, December 10, 2003.
CALL TO ORDER
John M. Wozniak, President, called the meeting to order at 8:51 p.m.
Members present: John M. Wozniak, President; Richard Witry, Vice President; Zelda
Rich, Secretary; John Graham; and Susan Greer and Carolyn A. Anthony, Director.
Members absent: Diana Hunter, President Emerita and Eva Weiner.
CLOSED SESSION
At 8:51 p.m. a motion was made by Mr. Witry, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES GO
INTO CLOSED SESSION TO DISCUSS A PERSONNEL MATTER.
The motion passed unanimously.
Personnel Matter
Mrs. Anthony explained that when the Library's health insurance coverage through the
Village terminated at the end of April, 2003, we made arrangements to have an additional
sixty days, until the end of June, for staff to file medical claims for reimbursement. We
notified Library staff of this provision and warned them that claims filed after June 30
would not be considered for reimbursement.
One staff member (the only one Gail Kay or Mrs. Anthony is aware of) had two large
claims that were denied due to late submission. The staff member, , has had
serious medical problems and multiple surgeries in the past couple years. She says that
she was aware of the filing deadline and notified her doctors accordingly. The provider,
the Illinois Bone and Joint Clinic, claimed that they filed in a timely manner. We recently
learned that the Village has refused to cover these claims, one of which is for $5,096.00
and the other for $1,274.00.
Mrs. Anthony distributed her correspondence to Village Manager Al Rigoni regarding the
extended claim period, the proof of filing as claimed by the Illinois Bone and Joint Clinic
and the letter received from Christa Ballowe, Personnel Director for the Village regarding
the Village's refusal to pay. Reviewing the evidence of claim submission, it appears that
the claim for $1,274.00 may have been filed too late, but that the larger claim of
�2
$5,096.00 was submitted electronically on May 21. Mrs. Anthony's concern is that this
expense will be a hardship for Susan Lee.
Discussion ensued.
Mrs. Greer left the meeting at 8:59 p.m.
The Board would like Library legal counsel Frank Garrett to write a letter to Pat Handley,
Village of Skokie Corporation Counsel stating that the larger claim was filed in a timely
manner and we expect prompt payment. Mr. Garrett should ask for a response back so
this issue can be resolved when the Library Board meets again in January. Copies of the
letter should also be sent to Al Rigoni, Village Manager and Christa Ballowe, Village
Personnel Director.
ADJOURNMENT
At 9:06 p.m. a motion was made by Mr. Witry, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADJOURN FROM CLOSED SESSION.
Rich, Secretary
Opened: 6/9/2004
�
Text
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Title
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Minutes, Wednesday, December 10, 2003
Minutes -- Closed meeting, Wednesday, December 10, 2003
Contributor
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Rich, Zelda R. (Secretary)
Date
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12/10/2003
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LBM20031210.pdf
LBM20031210_Closed.pdf
Extent
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8 p.
2 p.
Subject
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Public Libraries -- Illinois -- Skokie
Creator
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Skokie Public Library. Board of Trustees
Publisher
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Skokie Public Library, Skokie, IL
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PDF
Language
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eng
Temporal Coverage
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2000s (2000-2009)
2000s
Building project
Closed meeting
library board meetings