1
10
1
-
https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/346df8e1fd8bc13527482f3ff0187d03.pdf?Expires=1712793600&Signature=Mk2REgCBXyVNBg0kmcxfWs1zIZIccIUJIICN1cd8auSo6XYFoT45Sjxb4dDBrMwXJMPBByMa-E7We5%7E0vTYLMd-nt69%7ES5DIr6wYLjZSkJYqJ%7EN4joxSmQsgnC2BrarT7g6LkWlgNWR2YJOf5bYoC5r8GDpDMQW6HcioXwhTk73sGx9V7na80ubHebVVvE6Hao31kBYIjbfJBmtOFPGZ9qqQ36uOSrnk0YvqIKQz18NOua5woYklx3J1lD5VRund3u3QM72G%7Ea5JecENBAfAKa6aCtiZVJ9jCTkWmFJNZEuWWVYsEMZIshHjOK0jVazOvY81tbkPDhWauHQVh%7EgoRg__&Key-Pair-Id=K6UGZS9ZTDSZM
0db8c66b2b3e9638de79fb5e14ca8415
PDF Text
Text
June 12, 2019
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held in the
Skokie Public Library Board Room, Wednesday, June 12, 2019.
CALL TO ORDER
Mark Prosperi, President, called the meeting to order at 6:32 p.m.
Members present: Mark Prosperi, President; Karen Parrilli, Secretary; Mira Barbir; Susan
Greer; Eugene Griffin; and Richard Kong, Director.
Members absent: Diana Hunter, Vice President/President Emerita; Jonathan H. Maks, MD;
Staff present: Blythe Trilling, Finance Manager; Laura McGrath, Deputy Director
Others present: Julian Prendi, Samuel Cavnar
COMMENTS FROM OBSERVERS
There were no observers present.
APPROVAL OF THE MINUTES OF THE REGULAR AND CLOSED MEETINGS
OF MAY 8, 2019
Mr. Griffin made a motion, seconded by Mrs. Parrilli to approve the minutes of the regular
meeting of May 8, 2019, subject to additions and/or corrections. There being no additions or
corrections, the minutes were approved unanimously and placed on file. The vote was 5 ayes and
0 nays.
Mr. Griffin made a motion, seconded by Mrs. Parrilli to approve the minutes of the closed
meeting of May 8, 2019, subject to additions and/or corrections. There being no additions or
corrections, the minutes were approved unanimously and placed on file. The vote was 5 ayes and
0 nays.
APPROVAL OF DESTRUCTION OF AUDIO RECORDINGS OF CLOSED SESSION
MINUTES OF AUGUST 10, 2016 AND SEPTEMBER 14, 2016
Mrs. Parrilli made a motion, seconded by Ms. Greer to approve the destruction of the audio
recordings of the closed session minutes of August 10, 2016 and September 14, 2016. The vote
was 5 ayes and 0 nays.
REVIEW OF CLOSED SESSION MINUTES OF: July 11, 2007; August 15, 2007;
January 12, 2011; September 10, 2014; July 8, 2015; June 8, 2016; August 10, 2016; September 14,
2016; January 11, 2017 (a); March 15, 2017; April 12, 2017; June 14, 2017; July 12, 2017; October 18,
2017; December 13, 2017; May 9, 2018
The Board reviewed all closed session minutes.
�A motion was made by Ms. Barbir, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES FINDS
THAT THE NEED FOR CONFIDENTIALITY STILL EXISTS FOR THE
JULY 11, 2007; AUGUST 15, 2007; JANUARY 12, 2011;
SEPTEMBER 10, 2014; JULY 8, 2015; JUNE 8, 2016; AUGUST 10,
2016; SEPTEMBER 14, 2016; JANUARY 11, 2017 (a); MARCH 15,
2017; APRIL 12, 2017; JUNE 14, 2017; JULY 12, 2017; OCTOBER 18,
2017; DECEMBER 13, 2017; AND MAY 9, 2018 MINUTES AND THEY
SHALL REMAIN CLOSED.
The motion was approved unanimously with a vote of 5 ayes and 0 nays.
Mr. Kong introduced guests Sam Cavnar and Julian Prendi.
DIRECTOR’S REPORT
Renovation Update
Andrew Berman Architect (ABA) visited once again June 10-12, 2019. The first day was set aside
for meetings with consultants (i.e., structural, lighting, and MEP), the second day was used for
meetings with library staff and graphic designer Neil Donnelly, and the third day was spent at the
furniture showcase NeoCon in Chicago.
Mr. Kong shared that Mr. Berman has been very impressed with the consultants he has been working
with. Mr. Kong will share slides showing Mr. Donnelly’s designs for signage with the Board at a
future date.
Recently, Shales McNutt (SMC) shared updated cost estimates based on design development files
provided by ABA. The projected budget looks to be on target, and it will continue to be adjusted
until July 2019, when we will have a more accurate projection after 50% completion of construction
documents. The most updated budget estimates will be shared with the Board.
Mr. Kong convened a meeting with the Village Mayor, Manager, and other Village leaders on May
31 to provide an update on the library’s overall plans. The response was very positive, and the
attendees expressed excitement and support for the project. Mr. Kong will also present about the
renovation to the Chamber of Commerce Board and the Village Health Commission during the
summer. More information will be presented to the broader public through a display in the library
and the library website by the end of the summer.
As the Board requested, Village Finance Manager Julian Prendi and library attorney Samuel Cavnar
were present at the June Board meeting to review the bond process and answer any questions from
�the Board.
Summer Reading Program
This year’s summer reading program, “Friends and Neighbors,” got off to a strong start with over
1100 people registering by the first week of June. Youth Librarian Cathy Maassen once again
spearheaded a tremendous effort to raise donations for the program that will go towards t-shirts for
participants and prizes. The program, which emphasizes not only reading but also various fun
activities that encourage engagement with one’s community, is open to Skokie cardholders of all
ages.
Clergy Forum
Mr. Kong recently attended the monthly Skokie Clergy Forum hosted by Rabbi Jeffrey Weill at EzraHabonim, the Niles Township Jewish Congregation. The group was very welcoming, and expressed
interest in the information he provided about the SEED cohorts for 2019-2020 and the library’s
summer reading program. Mr. Kong plans to attend as a guest more often as there are opportunities
to engage and work with residents through the various faith communities.
Skokie Pride Event
The library was a major supporter of a new Skokie Pride event organized by the Skokie Park District.
Designed to be a family-friendly LGBTQ event, it was held on June 9, 1-5 pm, at Edison School, and
featured food, entertainment, and educational opportunities.
RAILS Partnership Grant
The library received a $3800 RAILS Partnership Grant for its work in organizing community SEED
(Seeking Educational Equity and Diversity) cohorts with Skokie Cares partner organizations. The
purpose of these grants is to encourage RAILS members to pursue partnerships featuring creative
solutions that address community needs and further RAILS goals and strategic initiatives. The
funding will be used to compensate facilitators for the upcoming program in 2019-2020.
ILA News
Community Information Coordinator Miguel Ruiz was recently elected as Director-at-Large to the
Illinois Library Association Executive Board. He will serve a three-year term starting July 1, 2019.
Mr. Kong was appointed to the 2019-2020 Nominating Committee, which is responsible for
developing a slate of candidates for the Executive Board. Community Engagement Librarian Kate
Belogorsky will also serve as the Co-chair of the Diversity and Inclusion Committee and Patron
Engagement Manager Lynnanne Pearson will serve on the Awards Committee.
ALA Annual Conference
A group of staff will attend the ALA (American Library Association) Annual Conference in
Washington, D.C. later this month. Mr. Kong will be attending his last PLA (Public Library
Association) Board meeting as he ends his three-year term, and will be touring some recently
renovated libraries in the area. Annabelle Mortensen (Program/Presentation), Mimosa Shah (ALA
�Emerging Leaders Program and Panel Discussion), Mary Michell (ALSC Intellectual Freedom
Committee), Amy Koester (ALSC Board), Jarrett Dapier (Panel Discussion), Lorrie Hansen
(Batchelder Award Committee), and Matt MacKellar will be attending the conference as well.
Mr. Kong informed the Board that the library will potentially be receiving $250,000 in the upcoming
state capital funding bill for the renovation project. The Board asked whether the money was
specifically earmarked for a certain part of the project. Mr. Kong stated that it would potentially be
used for the makerspace and experiential learning aspects of the renovation.
DISCUSSION OF UPCOMING BOND PROCESS
Mr. Prendi presented the bond issuance process to the Board. Mr. Cavnar spoke about his role in
the bond process and throughout the renovation. The trustees asked clarifying questions of both
Mr. Prendi and Mr. Cavnar.
A resolution regarding the treatment of change orders and authority for spending will be brought
to the Board in the fall.
Messrs. Cavnar and Kong will be setting up a regular schedule of phone calls to be on top of any needs
relating to the renovation project.
Mr. Griffin asked a question regarding contingencies if the project gets off schedule. Mr. Kong
will follow up.
Ms. Greer left the meeting at 7:36 pm and returned at 7:38 pm.
Mr. Prendi and Mr. Cavnar left the meeting at 7:41 pm.
BILLS
Ms. Barbir asked a clarifying question about the amount for Innovative Interfaces, Inc. Mr.
Kong also reminded the Board that the payment for Bibliocommons is the third payment of a
three year contract approved by the Board in 2017.
A motion was made by Mr. Griffin, seconded by Ms. Barbir:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was 5 ayes and 0 nays; the motion passed unanimously.
Mr. Griffin left the meeting at 7:43 pm and returned at 7:44 pm.
�CONSENT AGENDA (Financial Statements, Statistics Report, Reports from Department
Heads; Gifts; Personnel)
The Board appreciated the change to the formatting of the circulation/statistics report. Mr.
Prosperi asked a question about the number of active cardholders. There was brief discussion
about being able to capture more numbers regarding library use that include more than just
circulation.
Mrs. Parrilli made a motion, seconded by Ms. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. STATISTICS REPORT
2. REPORTS FROM DEPARTMENT HEADS
3. GIFTS: $500 FROM ALAN TUTZER IN MEMORY OF LILLIAN
MICHAELS; $1000 FROM DIMITRIOS P. TRIVIZAS, LTD. IN SUPPORT
OF SUMMER READING; $500 FROM EVANSTON SUBARU IN
SUPPORT OF SUMMER READING; $1000 FROM FIRST BANK
CHICAGO IN SUPPORT OF SUMMER READING
4. PERSONNEL: HIRES: MON BUSTOS, PART-TIME CUSTOMER
SERVICES ASSISTANT, CUSTOMER SERVICES DEPARTMENT,
EFFECTIVE MAY 20, 2019; SABA MAHMUD, PART-TIME
CUSTOMER SERVICES ASSISTANT, CUSTOMER SERVICES
DEPARTMENT, EFFECTIVE MAY 20, 2019; FARISHTA QADER,
PART-TIME CUSTOMER SERVICES ASSISTANT, CUSTOMER
SERVICES DEPARTMENT, EFFECTIVE MAY 20, 2019; JANET
SMITH, PART-TIME CUSTOMER SERVICES ASSISTANT,
CUSTOMER SERVICES DEPARTMENT, EFFECTIVE MAY 20, 2019;
SUMMER HIRES AND INTERNS: CRISTINA AVILES, COMMUNITY
ENGAGEMENT INTERN, EFFECTIVE JUNE 14, 2019; ABBY ANTWINSIAH, SUMMER READING CLUB ASSISTANT, EFFECTIVE MAY
13, 2019; MAYA MUNSON, YOUTH SERVICES INTERN, EFFECTIVE
MAY 21, 2019; ZINNIA SCHWARTZ, SUMMER READING CLUB
ASSISTANT, EFFECTIVE MAY 13, 2019; LEXI SWEILEM, SUMMER
READING CLUB ASSISTANT, EFFECTIVE MAY 13, 2019; TARAL
TALATI, SUMMER READING CLUB ASSISTANT, EFFECTIVE MAY
13, 2019; AIRAH ZAIDI, SUMMER LEARNING EXPERIENCES
INTERN, EFFECTIVE JUNE 10, 2019; PROMOTIONS: CAITLIN
MYERS, INFORMATION SERVICES SUPERVISOR, EFFECTIVE
JUNE 10, 2019; LEAH WHITE, LEARNING AND DEVELOPMENT
�MANAGER, EFFECTIVE MAY 1, 2019; RETIREMENT: SHIRLEY
AKWA, PART-TIME MATERIALS PAGE, ACCESS SERVICES,
EFFECTIVE MAY 31, 2019; TERMINATIONS: MAHEEN ANWAR,
PART-TIME CUSTOMER SERVICES ASSISTANT, EFFECTIVE MAY
28, 2019; LINDSAY BRADDY, FULL-TIME ACCESS SERVICES
ASSISTANT MANAGER, EFFECTIVE JUNE 21, 2019
The motion passed unanimously. There were 5 ayes and 0 nays.
ANNUAL REPORTS FY 2018-2019
The Board noted the reports. Mr. Kong mentioned his discussions with the Communications and
Multimedia Engagement department regarding increasing our social media presence and reach.
A motion was made by Mrs. Parrilli, seconded by Mr. Griffin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE ANNUAL REPORTS AS PRESENTED.
The vote for approval was 5 ayes and 0 nays; the motion passed unanimously.
Mr. Kong shared with the Board his conversations with Ms. McGrath regarding the monitoring of
budgeted hours and making sure the library is in a position to hire additional staff that will be needed
after the renovation. They discussed some of the service model changes that have been occurring
recently.
PROJECTED YEAR-END BALANCE AND APPROVAL OF YEAR-END TRANSFER OF
FUNDS
The Board was provided with a projected balance sheet for FY 2019 ending April 30, 2019. Some
expenses from FY 2019 carried over into May, and there are tax revenues that the auditors may
assign to FY 2019. The estimated revenue balance for the year is approximately $1.3 million. In the
past, the Board has approved a transfer of funds to the Reserve Fund for Sites and Buildings when
there has been a revenue balance.
In recent years, the Cook County administration has issued property tax bills in a timely manner, so
the library’s tax revenues have come in on schedule. The Finance Policy states that the Reserve Fund
should represent no less than five months of annual operating expenditures. Five months of a
projected annual operating expense of about $12 million (excluding the capital line) would be about
$5 million, so our current Reserve Fund balance of approximately $8.8 million meets the
requirements of our Finance Policy.
Mr. Kong recommended Board approval of the transfer of $1.2 million from the General Operating
Fund to the Reserve Fund for Sites and Buildings.
�.
Mr. Prosperi asked a question about whether there’s an advantage to not transferring the entire
amount proposed.
A motion was made by Mr. Griffin, seconded by Ms. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE TRANSFER OF $1.2 MILLION FROM THE GENERAL
OPERATING FUND TO THE RESERVE FUND FOR SITES AND
BUILDINGS.
A roll call vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
Mr. Kong stated that he is planning to perform another capital asset study after the renovation.
ACTION ON PARTICIPATION IN NON-RESIDENT FEE PROGRAM
The Board of each public library in RAILS is required by Illinois law to decide annually and take
action on whether to participate in or opt-out of the state’s non-resident fee program. This law
pertains only to the possibility of providing service to persons residing “outside the taxing area of a
public library” [23 Ill. Adm. Code 3030.10].
The Illinois compiled statues Chapter 75 Act 5, Section 4-7, Paragraph 12 states,
“A person residing outside of a public library service area must apply for a nonresident library card at the public library located closest to the person’s principal residence.
The non-resident cards shall allow for borrowing privileges at all participating libraries in the
regional library system.”
In the past, it was recommended that the Board approve participation in the program due to the
thought that residents of the Village of Golf may choose to obtain a library card at our library.
However, the “closest public library” is determined by school district, and we learned that the Village
of Golf annexed itself out of District 219 years ago. All residents from the Village of Golf attend
Glenview schools, which means they would apply for non-resident cards at Glenview Public Library.
Therefore, there is no one from an unserved area who would apply for a library card at our library.
Last year, the Board voted to decline participation in the state’s non-resident fee program since it is
not applicable to our library.
Mr. Kong recommended that the Board once again vote to decline participation in the state’s nonresident fee program since it is not applicable to our library.
A motion was made by Mrs. Parrilli, seconded by Ms. Barbir
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
DECLINE PARTICIPATION IN THE STATE’S NON-RESIDENT FEE
PROGRAM.
�.
.
A vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
APPROVAL OF NIGHT CLEANING SERVICE PROPOSAL
Last year the Board approved a proposal from Crystal Maintenance Services to provide after-hours
cleaning in the library. This supplemental cleaning allows the library’s building services staff to
focus on other areas that require attention, such as detail cleaning, repairs, painting, and inspections.
Since we are generally pleased with the quality of cleaning provided by Crystal Maintenance
Services, and since they have not raised their annual quote, Building Services and Safety Manager
Tim Murphy and Mr. Kong both recommended renewing for another year with them.
If the proposal were to be approved by the Board, the contractor would provide cleaning services for
seven days per week after the library closes to the public. A regular cleaning crew would be assigned
to the library. They would empty all waste and recycling containers, vacuum all carpeted areas, mop
all hard surfaces, and clean and stock restrooms.
This supplemental cleaning cost has already been budgeted for in the building and grounds budget
line for FY 2020.
Mr. Kong recommended that the Board approve the proposal from Crystal Maintenance Services at
$65,940 for one year of cleaning services, covering July 2019-June 2020.
Mr. Griffin asked if there is any anticipated increase or decrease in need of cleaning services with the
renovation. Mr. Kong explained that he discussed it with Mr. Murphy and there are plans for having
the cleaning company tackle other projects while the second floor is being renovated, for example.
A motion was made by Mr. Griffin, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PROPOSAL FROM CRYSTAL MAINTENANCE
SERVICES AT $65,940 FOR ONE YEAR OF CLEANING SERVICES,
COVERING JULY 2019-JUNE 2020.
A roll call vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
APPROVAL OF DIRECTOR’S SALARY EFFECTIVE JULY 16, 2019
Public Act 97-609, effective January 1, 2012, added a new section to the Open Meetings Act (51LCS
120/7.3) that created a new posting obligation for IMRF employers, and which states the Total
Compensation Packet (TCP) for each IMRF-covered employee earning a minimum of $150,000 in
TCP, shall be posted at least 6 days prior to approving such employee's TCP.
�Since Mr. Kong's salary was posted in the library's Administrative Office since May 10, 2019,
meeting all posting obligations, Ms. Barbir made a motion, seconded by Ms. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY APPROVE AN INCREASE OF
LIBRARY DIRECTOR RICHARD KONG'S SALARY BY $10,000 EFFECTIVE
ON HIS ANNIVERSARY DATE OF JULY 16.
The roll was called and the motion passed unanimously. The vote was 5 ayes and 0 nays.
ADOPTION OF RESOLUTION TO RECOGNIZE DIANA HUNTER
Diana Hunter, Board Vice President/President Emerita, has faithfully served on the Library Board for
50 years between 1969 to the present. In recognition of her dedication and service to the library, we
will honor her on Monday, June 17, at a reception held at the library.
Mr. Kong recommended that the Board adopt a resolution to formally recognize Vice
President/President Emerita Diana Hunter for her contributions to the library. The resolution will be
printed and framed to present to Mrs. Hunter during the reception.
A motion was made by Mrs. Parrilli, seconded by Ms. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES ADOPT
A RESOLUTION TO FORMALLY RECOGNIZE VICE
PRESIDENT/PRESIDENT EMERITA DIANA HUNTER FOR HER
CONTRIBUTIONS TO THE LIBRARY.
The vote for approval was 5 ayes and 0 nays; the motion passed unanimously.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
RAILS Board of Directors Meeting
Friday, May 24, 2019
Burr Ridge Service Center
The following are highlights from the May 24, 2019, RAILS Board of Directors meeting’s
supporting documents and recorded videoconference.
Financial Report: Mr. Jim Kregor reported that the unassigned General Fund total cash and
investment balance ending April 30, 2019, was $14,400,000, covering the 14.8 months of operation.
RAILS received no payments from the FY2019 Area and Per Capita Grant. Mr. Kregor announced
that nine new employees were hired to fill empty positions at the Burr Ridge and East Peoria Service
Centers.
Executive Director’s Report: Deirdre Brennan announced that the Nominating Committee is
�currently contacting the elected candidates from the May 17 RAILS Board meeting. Also, the
Committee is putting together a slate of Board officers.
Ms. Brennan reported on the status of Universal Service, which updated the RAILS website to offer
more information to the unserved population. She has also contacted a few real estate professionals
to pursue how property listings can specifically include if homes participate in a library taxing
district. Public libraries can expect receiving a survey about how their libraries “serve the unserved.”
Next meeting: Friday, June 28, 2019, at Burr Ridge Service Center.
Respectfully submitted,
Karen Parrilli
COMMENTS FROM TRUSTEES
There were no comments from trustees.
ADJOURNMENT
At 8:26 pm a motion was made by Mrs. Parrilli, seconded by Ms. Greer to adjourn the regular
meeting. The motion passed unanimously.
Karen Parrilli, Secretary
�
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Minutes, Wednesday, June 12, 2019
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Parrilli, Karen (Secretary)
Date
A point or period of time associated with an event in the lifecycle of the resource
2019-06-12
Format
The file format, physical medium, or dimensions of the resource
PDF
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Identifier
An unambiguous reference to the resource within a given context
LBM20190612.pdf
Publisher
An entity responsible for making the resource available
Skokie Public Library, Skokie, IL
Language
A language of the resource
eng
Temporal Coverage
Temporal characteristics of the resource.
2010s (2010-2019)
Medium
The material or physical carrier of the resource.
Serial publication, paper document
Extent
The size or duration of the resource.
10 pages
2000s
2010s
annual report
library board meetings
Renovation 2020