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April 12, 2000
Minutes of the regular meeting of the Board of Trustees of the Skokie Public
Library held in the Skokie Public Library Board Room, Wednesday, Aprill2, 2000.
CALL TO ORDER
Diana Hunter, Vice President/President Emerita, called the meeting to order
at 7:42p.m.
Members present: Diana Hunter, Vice President/President Emerita; Eva D. Weiner,
Secretary; Susan Greer; John W. Wozniak and Carolyn A. Anthony, Director. Richard Witry
arrived at 7:52p.m.
Members absent: John Graham, President; Zelda Rich.
Also present: Barbara A. Kozlowski, Associate Director for Public Services and
Skokie resident, Carol Riding.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF MARCH 8, 2000
Mrs. Greer made a motion, seconded by Mrs. Weiner, to approve the minutes of the
regular meeting of March 8, 2000, subject to additions and/or corrections. Mrs. Hunter made a
correction on page 2, second paragraph, second sentence to read: "Mrs. Hunter mentioned the
complimentary patron correspondence and said letters of this nature should be made public."
There being no further additions or corrections, the minutes were approved and placed
on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Dr. Wozniak made a motion, seconded by Mrs. Greer:
�2
MOTION:
THAT THE FINANCIAL STATEMENT FOR THE
MONTH OF MARCH, 2000, THE LIBRARY NOTE
FUND, AND THE YEAR-TO-DATE BUDGETARY
STATUS BE ACCEPTED, AND THAT THE LIST OF
BILLS BE APPROVED FOR PAYMENT, SUBJECT TO
AUDIT.
The roll call vote for approval was unanimous.
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S) (1)
CORRESPONDENCE
PERSONNEL
Mrs. Rich made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY
BOARD OF TRUSTEES PLACE ON FILE THE
FOLLOWING CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE
Letter from Joan C. Durrance, PhD, MLS, Professor,
University of Michigan, et al.
5. PERSONNEL
Status Change: Scott Sanders, part-time hourly
Periodicals Desk Assistant to part-time salaried
Periodicals Desk Assistant, Adult Services,
effective March 13, 2000;
Appointments: Ellan Miller, part-time Substitute
Information Assistant, Youth Services, effective
April 24, 2000; Ann Gadzikowski, part-time
Substitute Information Assistant, Youth Services,
effective May 4, 2000.
The motion to place the Consent Agenda items on file was unanimously
approved.
�3
BUDGET FY '00-'01
After brief discussion, Dr. Wozniak made the following motion, seconded by
Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ADOPT THE FY 2000-2001 BUDGET IN
THE AMOUNT OF $6,729,290. AS PROPOSED BY THE
DIRECTOR. (copy attached)
The roll was called: Mrs. Greer-yes; Dr. Wozniak-yes; Mrs. Weiner-yes;
Mrs. Hunter-yes. The motion passed.
END-OF-YEAR TRANSFER OF FUNDS
Mrs. Anthony reported the Library received an additional $75,000 in corporate
replacement taxes beyond that shown in the Estimated Balance Sheet at Year End
4/30/00. After brief discussion, Mrs. Greer made the following motion seconded by
Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES TRANSFER $275,000. TO THE RESERVE
FUND FOR SITES AND BUILDINGS.
The roll was called: Mrs. Greer-yes; Dr. Wozniak-yes; Mrs. Weiner-yes;
Mrs. Hunter-.yes. The motion passed.
Mr. Witry arrived at 7:52 p.m.
DIRECTOR'S REPORT
Usage-Circulation in March was 104,345 for an increase of nearly 3%. Gains
followed recent trends with increases in circulation of audiovisual materials and higher
Bookmobile circulation in spite of four days off the road for vehicle repairs. Reciprocal
�SKOKIE PUBLIC LIBRARY BUDGET FOR FY 2000-2001
A
B
ACCOUNT NAME
1
2 Salaries .
------3 Professional Services
Audit
5 ---·---- --Binding
- 6 Maintenance of Equipment
- -------·- - . . . . . . . . . -7 --------·-··-·
Buildings & Grounds
- -Maintenance of Auto ······------· ·-. ······
8 Maintenance-·- . . . Equipment
of
--- ·-----. ·------9 Insurance (Health, Dental & Life)
-----------·---·.
- .
10 Insurance
1'1· · · · · · ...
utilities--·
.
12 Conference. Membership, Workshop,etc
-13 Postage..
·------···----·
14 Printing and Publicity
........ _.
-·
15 ---------- -·- .. -- ----------Data Processing
16 Reception &···- . --- ---- ··--··- ..
Entertainment
f--o- . -·--· ---· ..
Programming
-17 ----- -··- . . -- ... -·------ ---18 ---------· -. ---·-·--------------.. --Copier Lease Purchase
-19 ILL and Access Fees
- ------------·- ·------···---------- - 20 JCPL Operating & - .... -- -- .....
Capital
-··-·-··----.--·
-- --- 21 Technology/Network
22 c~ibte ·- ·----- ·- · ---- - ----
-
.
.
.
.
.
.
-
--··· ···-···
0
•
• ••
.
~
~
.
~
....
f---
23 Books
f - - - ------- . --·
24 Periodicals
1 - -----· --- . 25 Nonprint Materials
f - - - ···-· ..
26 Microforms
f----- . . . .
27 Small Equipment
28 LibrarySupplies
f--- ... 29 ··-·-- . ..
f - - - Janitorial Supplies
. .
.
.
.
30 Office Expense and. Transportation
1.
31 Furniture and Equipment - - - ·
···32 Advertisement of Vacant Position
Contingency
-33 ---· --34 Employers' FICA and IMRF
35 OPERATING FUND TOTAL
36 Capital
...
37 Debt Services - Repayment
38 TOTAL
~--·-··
·-··
------..
SPL
.
--
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
BUDGET I FY 2000-2001
_ _~!_~4?.QQO
35,000
- . . . ---2,2QO
--2.090
45,000
.. J_27,000
8,090
250,QOO
,,
~2.QOO
82,000
_~o.oqo
22,QOO
38!QOQ
--- -2!?_Q9.
9,QOQ
30!000
- ---- 49,190
. -- _1!099
-
~-
-
~2?0,QOO
-
- ~6.0QO
___30,500
--~26,000
J08!000
91,000
34,000
15,000
_66,000
23,000
3,000
30,000
4,500
75,249
520,000
$
6,322,049
$
6,729,290
$
$
200,000
207,241
Approved 4.12.00
�4
borrowing and interlibrary loan were up while the gate count showed a slight decrease for
the month.
Mini-Grants-We received notice of award from the State Library of two minigrants for staff training. One grant for $4,500. will be used for supervisory training in
giving performance reviews and resolving staff problems. The other grant for $900. will
enable us to conduct some skill enhancement sessions for a relatively new staff in Youth
Services.
Color Copier-We have installed a new color photocopier in the Reference
Department for public use. Copies are $1.00 each.
Compensation Meeting-Mrs. Anthony met with the staff March 16 to review the
adjustments to the pay scale and other changes approved by the Board as a result of the
compensation study. A follow-up written memo communicated much of the same
information regarding internal equity and external competitiveness. Staff is appreciative
of the Board's efforts on their behalf in the area of compensation including the salary
scale adjustment, increase in the share of health insurance coverage, continuation and
expansion of the tuition benefit, and the addition of a human resources officer to the staff.
PLA Meeting-Six staff members and Mrs. Anthony attended the PLA
Conference in Charlotte, North Carolina. Even with a large attendance of 6,000, all
meetings could be held in the convention center making it feel like a smaller session. The
high attendance contributed to overly crowded meeting rooms, however. Mrs. Anthony
attended a number of sessions on building issues and gave a presentation on the Library's
involvement in the Festival of Cultures. There is still much to be learned from the
exhibits.
�5
Library Advocacy Day-About 360 people attended Library Advocacy Day in
Springfield April6. Our timing turned out to be good as budget issues are yet to be
resolved in the closing days of the session. We spoke in favor of retaining $2 million in
the Secretary of State's budget for the Illinois Information Advantage and against House
Bill 1812 which would mandate filtering of all computers in schools. ILA advocates that
Internet policy remain a local issue.
Proposed Changes to Cook County Property Tax Assessment-Trustees have
probably read that Cook County Assessor James Houlihan has proposed changes in the
assessment rates in Cook County, reducing industrial and retail tax rates while increasing
the share of taxes paid by home owners. The school districts feel these changes would be
detrimental to collections. Mrs. Anthony has detailed information about the proposed
changes if the Board is interested.
Press Coverage-The Library has had several high profile events recently for
which we have received prominent press coverage. The Korean Culture Fest made the
front page of the Skokie Life and also the front pages of several Chicago area Korean
newspapers. The Review carried a picture as well. A panel organized by Corle Ginsburg
and moderated by Mara Tapp for the Freedom of Information Day was highlighted in the
Tribune and reviewed by the Skokie Review. Allison Trimarco, our new Manager of
Public Information and Programs has done an excellent job of coordinating arrangements
for these programs and also for ensuring their visibility.
AM Skokie-Fifty-five members of the Skokie Chamber of Commerce gathered
at 8:30a.m. April7 at the Library for AM Skokie. Staffhad put together several
handouts on business resources and were on hand to answer questions and conduct tours.
�6
The success of the morning was due to the efforts of business librarian Michael
Buhmann, Information Services Coordinator Bruce Brigell, SkokieNet Librarian Frances
Roehm and administrative staff Allison Trimarco, Susan Dickens and Karolyn Fukuda.
The custodial staff also deserves special mention for their support of this and other recent
special events.
Award-Mrs. Anthony will receive an award April 17 at the Village Board
meeting. The Mayor nominated her for an Illinois Woman of Achievement Award as
part of a State program of recognition of the contribution of women during March,
Women's History Month.
Kiosk-A kiosk has been set up in the Library lobby for patron use in accessing
Library information, SkokieNet and NorthStarNet. The cost for the kiosk was less than
$5,000. We are the alpha site and Gail Shaw deserves credit for working out the
functioning and security, together with NSLS. The Village would like to have several
kiosks around the community so we will pursue additional sites after trial public use in
the Library.
Cole-Taylor Bank-We have opened an account for the General Operating Fund
at Cole-Taylor Bank (payroll will stay with Bank One).
Ardell Faulhaber Dedication-The Parent/Teacher Collection will be renamed the
Ardell Faulhaber Parent/Teacher Collection at a dedication ceremony on Sunday, May 7
at 2 p.m. Light refreshments will be served and the Board is invited to attend.
Village Budget Message-Mrs. Anthony distributed copies of the general budget
message to trustees.
�AGREEMENT FOR THE USE OF CABLE TELEVISION
EDUCATIONAL AND GOVERNMENTAL ACCESS CHANNELS
This Agreement, made this
day of
, 2000, by and between
- - - - - - - - - ' (hereinafter "District") and the Village of Skokie
(hereinafter "Village") for the use by District of an Educational and Governmental
Access channel on the cable television systems franchised by the Village.
I. PURPOSE:
The purpose of this Agreement is to:
A. Comply with the Village's cable television franchises that require that the
Village enter into a contract with the educational and governmental entities
that wish to use the Educational and Governmental Access channels
provided by the Village's cable television franchisees (the "Cable
Companies").
B. Assure that District understands:
1) The contractual obligations of the Cable Companies to provide
channel space, equipment and technical assistance to the
educational and governmental entities desiring to provide
educational and governmental programming over the cable
system(s);
2) District's obligation to provide programming for the educational
and governmental access channel assigned to District and the
possibility that the failure to provide designated amounts of
programming may result in the permanent return of the
educational and governmental channel to the Cable Companies
for programming of their choice; and
3) The Village's contractual responsibilities to allocate and, if
necessary, reallocate the Educational and Government Access
channels among the educational and governmental entities in the
Village.
II. CABLE COMPANY OBLIGATIONS:
Pursuant to the cable television franchises, the Cable Companies are required to
provide cable television channels for the use by educational and governmental
entities within the Village for Educational and Governmental programming. In
addition, one or both of the Cable Companies is required to provide:
1
�A. a fully staffed studio with related equipment within the corporate limits of
the Village for use by the educational and governmental entities within the
Village as well as Public Access users. In addition, the Cable Companies
must maintain, replace and update the equipment as is necessary for its
proper and efficient use;
B. facilities and Equipment training for Educational and Governmental
Access users. Said training shall initially be at the District's location during
the daytime or weekend hours;
C. equipment and a "return path" from District's facilities to enable District to
place Access programming on the cable system for distribution to
subscribers; the "return path" for the Library may be from a facility outside
the Village if the signal is compatible and an access route is available.
D. identification of Educational and Governmental Access channels on
channel line-up cards and mailings that it produces;
E. written information on Educational and Governmental Access
programming in materials given to new subscribers;
F. a newsletter devoted to Public, Educational and Governmental Access
programming for mailing to subscribers on an annual basis; and
G. money to the Educational and Governmental Access users to cover costs
associated with the Cable Companies movement of an Educational or
Governmental Access user's channel to another number.
Ill. DISTRICT OBLIGATIONS
In order to provide educational and/or governmental programming on the cable
television systems within the Village, District must enter into this Agreement by
July 25, 2000. Also, District must meet the following criteria: The Library may
meet its obligation for locally produced video programming through cooperative
production with other suburban library districts in the Chicago metropolitan area.
A. By July 25, 2000:
1) Make a budgetary commitment to support Access programming
on the designated channel.
2) Designate staff and have them participate in Cable Company
provided training for coordination, production and operation of
Access programming.
B. By January 25, 2001:
2
�1) Designated staff is (or will soon be) certified by Cable Company to
use Company's production equipment. If District has its own
production equipment and will not be using Company's
equipment, District shall be able to demonstrate that its staff is
capable of coordinating and producing programming for the
designated channel.
2) Prepare a twenty-four (24) month production and/or programming
plan.
3) Provided the return path has been activated by the Cable
Company, District shall provide not less than one and one-half
(1.5) hours per day of locally produced video programming such
as, but not limited to, Board meetings, assemblies, and sporting
events. Said one and one-half (1.5) hours of video programming
shall not include text messages or programming previously
cablecast on that calendar day.
C. By January 25, 2002:
1) Provide not less than three (3) hours per day of locally produced
video programming. Said three (3) hours of video programming
shall not include text messages or programming previously
cablecast on that calendar day.
D. By January 25, 2003:
1) Provide not less than four (4) hours per day of locally produced
video programming. Said four (4) hours of video programming
shall not include text messages or programming previously
cablecast on that calendar day.
Failure of the District to meet the budgetary, training or programming
criteria set forth in paragraphs A-D above may result in the return of an
Educational or Governmental Access Channel(s) to the Cable Companies
and the reallocation of the remaining Educational or Governmental Access
channels resulting in the District sharing a channel with another (or
additional) Educational or Governmental Access users.
IV. VILLAGE RESPONSIBILITIES:
The Village is responsible for the following:
A. Entering into contracts with the educational and governmental entities
desiring to provide Educational and Governmental Acess programming to
over the cable television systems.
3
�B. Allocating and reallocating (if necessary) the Educational and
Governmental Access channels among the educational and governmental
entities desiring to provide Access programming.
C. Assuring that the Cable Companies meet their obligations under the
franchise agreements.
D. Working with the District and the Cable Companies to facilitate the
provision of abundant and quality Educational and Governmental Access
programming.
The Village shall make grants available to the Library and other
participating EG users to support PEG access as outlined in 8.5.
E. The Village shall consider the Library an "associated, affiliated, allied and
subsidiary entity" covered under the indemnity and insurance provisions in
paragraph 9.7.
In addition to the information provided herein, the Village encourages the District
to fully read the "Cable System Access" and other provisions in the Village's
cable television franchises.
Skokie Public Library
Village of Skokie
By___________________
By ____________________
Its ___________________
Its------------------
Attest: --------------
Attest:---------------
4
�7
HVAC MAINTENANCE
After brief discussion, Mr. Witry made the following motion, seconded by
Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE RENEWAL OF OUR
AGREEMENT WITH CHICAGO CHILLER, A
DIVISION OF NORTH TOWN MECHANICAL, FOR
MAINTENANCE OF HVAC SYSTEMS FOR FY 2001
AT A COST OF $38,952.
The roll was called: Mr. Witry-yes; Mrs. Greer-yes; Dr. Wozniak-yes;
Mrs. Weiner-yes; Mrs. Hunter-yes. The motion passed.
AGREEMENT RE ACCESS CHANNEL USE
After discussion, Dr. Wozniak made the following motion, seconded by
Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE AGREEMENT RE ACCESS
CHANNEL USE. (copy attached)
The motion was unanimously approved.
INTERGOVERNMENTAL TAX APPEAL
Mrs. Anthony asked for the Board's direction regarding which appeals the Library
is willing to join. To date the Board has approved involvement in the combined Old
Orchard Shopping Center appeals. The Board may want to indicate a cut off level such
as $3,000. and authorize participation in appeals above that level. It would obviate the
need to request authorization for each case which might allow more timely response.
Mr. Witry recommended sending a flat payment of$5,000. or $10,000. because if
District 219 and District 68 win, we win. Lawyers can get awfully expensive and he
�8
opposes joining the additional cases. Fees, costs and expert witnesses will have unlimited
billing potential.
After more discussion, Dr. Wozniak made the following motion, seconded by
Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PARTICIPATION IN APPEALS
IN WHICH THE POTENTIAL COST TO THE LIBRARY
IS $5,000. OR GREATER.
The roll was called: Mr. Witry-no; Mrs. Greer-yes; Dr. Wozniak-yes;
Mrs. Weiner-yes; Mrs. Hunter-yes. The motion passed.
RESULTS OF SPECIAL BOARD MEETING 3/20/00
Monday, May 8 from 4 p.m.-7 p.m. was the date chosen by trustees for a Special
Board Meeting. Bob Hunter, architect, with O'Donnell, Wicklund, Pigozzi and Peterson
will attend also. Mrs. Anthony needs to know by Friday, April 14 if May 8 is not a good
day for the meeting. Dinner will be served.
ARTICLES
The four articles were noted by trustees.
AUTOMATION
The Board noted the Joint Computer Program for Libraries 2000-2001 Budget.
LIBRARY CABLE NETWORK CHANNEL 24
The Board noted Pat Groh's report. Discussion ensued re reciprocal borrowing.
COMMENTS FROM TRUSTEES
Dr. Wozniak congratulated Mrs. Anthony on the award she will be receiving from
the Mayor.
�9
Mrs. Anthony called the trustees'attention to the [Baren] Print Exchange (wood
block print makers) currently on exhibit in the Library lobby.
Dr. Wozniak was welcomed back to the Board after his recent surgery.
ADJOURNMENT
At 8:45 p.m. Mrs. Hunter adjourned the meeting.
Eva D. Weiner, Secretary
�
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Minutes, Wednesday, April 12, 2000
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Skokie Public Library. Board of Trustees
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Weiner, Eva D. (Secretary)
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Attachments: Budget for 2000-2001
Agreement for the use of Cable Television Educational and Governmental Access Channels
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2000-04-12
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LBM20000412.pdf
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Skokie Public Library, Skokie, IL
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eng
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library board meetings
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d540ac614b998acb62ccab22c95cfe18
PDF Text
Text
April IO, 1991
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
Wednesday, April 10, 1991.
CALL TO ORDER
The meeting was called to order at 6:05 p.m., after dinner, by Diana Hunter, President.
Members present: Diana Hunter, President; Dr. John M. Wozniak, Vice President; Walter B.
Flintrup, Secretary; John J. Graham; Zelda Rich; Eva Weiner; Norma Zatz; and Carolyn A. Anthony,
Director.
Observers present: Barbara A. Kozlowski, Associate Director for Public Services;
Camille Cleland, Assistant Director for Technical Services and Automation Coordinator; Susan Hagen
Land, Head, Adult Services; Brenda Murphy, Head, Youth Services; Tobi Oberman, Supervisor of
Circulation Services; and Andrij Karpenko, Interlibrary Loan Assistant.
Robin Johnson and Michelle Riefle of Hammond Beeby and Babka Incorporated arrived at
8:43 p.m.
APPROVAL OF THE MINUTES OF TIIE MEETING OF MARCH 13. 1991
Mr. Flintrup moved that the Board of Trustees approve the minutes of the regular meeting of
March 13, 1991 as written, subject to additions and/or corrections. Dr. Wozniak seconded the
motion.
Mrs. Zatz asked that her statement about the Board Room on the middle of Page 8 be
corrected The sentence should read: "Mrs. Zatz stated that she liked the set up of the present
Board Room but. she is not averse to changes."
There being no further corrections the motion to accept the minutes as corrected passed
unanimously. The minutes were placed on file.
CONSENT AGENPA ITEMS
FINANCIAL STATElVIENTS
LISTS OF BILLS C2)
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
�2
MOTION:
THAT THE FINANCIAL STATE:rvlENTS FOR THE GENERAL
OPERATING FUND, RESERVE FUND FOR THE PURCHASE OF
SITES AND BUILDINGS, REPORT ON THE FINE ARTS
ACQUISIDON FUND, AND THE YEAR-TO-DATE BUDGETARY
STATUS BE ACCEPTED, AND THAT THE LISTS OF BILLS
FROM THE GENERAL OPERATING FUND AND THE RESERVE
FUND FOR THE PURCHASE OF SITES AND BUILDINGS BE
APPROVED FOR PAYMENT, SUBJECT TO AUDIT.
After discussion the roll call vote for approval of the financial statements and lists of bills was
unanimous.
CONSENT AGENDA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTivlENT HEAD(S)
CORRESPONPENCE
Mrs. Zatz made a motion, seconded by Dr. Womiak:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
PLACE ON FILE THE FOLLOWING CONSENT AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE - Letter from Angie Smith
After discussion of library use statistics the motion to approve the Consent Agenda items
passed unanimously.
Mrs. Hunter requested a report on the number of 50th Anniversary pins sold and what
specific promotion was done.
GIFT OF $100. TO THE LITERACY PROGRAM FROM THE WOMAN'S CLUB OF SKOKIE
The trustees noted the gift of $100. from the Woman's Club of Skokie to the
Literacy Program.
ORDER OF DISCUSSION
In order to facilitate the lengthy agenda, Mrs. Hunter suggested the order of discussion be
changed as follows:
�3
Line Item Transfers
Budget for FY 1991-1992
Health Insurance Costs
Salaries
Heating/Ventilating/Air Conditioning Maintenance Proposals
Draft Goals and Objectives FY '92
Director's Report
Report from Mr. Flintrup/NSLS
Building Program
The Board concurred.
LINE ITEM TRANSFERS
The trustees reviewed the Director's memorandum noting that most lines in the budget are
either a little under or a little over budgeted expenditures for the year. Line 9 (Maintenance of Auto
Equipment) is overexpended by 65 % due to the unanticipated purchase of a new generator for the
Bookmobile. Line 11 (Insurance) would probably be over by 13% without a transfer, Line 13
(Conference and Membership) by 15%, Line 26 (Small Equipment) by 10% and Line 31
(Advertisement of Vacant Positions) by 66% by the end of the fiscal year 1990-1991.
After discussion Dr. Wozniak made a motion, seconded by Mrs. Zatz:
MOTION:
THAT TIIE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE THE 1990-91 FISCAL YEAR
BUDGET LINE ITEM TRANSFERS AS RECOMMENDED BY
THE DIRECTOR IN HER MEMORANDUM OF APRIL 10, 1991,
AS FOLLOWS:
FROM LINE 10 (INSURANCE - HEAL1H, DENTAL & LIFE)
$11,000. TO LINE 3
(SALARIES)
5,300. TO LINE 11 (INSURANCE)
3,700. TO LINE 9
(MAINTENANCE OF AUTO EQUIPMENT)
FROM LINE 7 (MAINTENANCE OF EQUIPMENT)
$ 1,000. TO LINE 9
(MAINTENANCE OF AUTO EQUIPMENT)
FROM LINE 20 (JCPL OPERATING)
$ 300. TO LINE 9
(MAINTENANCE OF AUTO EQUIPMENT)
5,000. TO LINE 12 (UTILITIES)
600. TO LINE 26 (SMALL EQUIPMENT)
100. TO LINE 31 (ADVERTISEMENT OF VACANT POSIDONS)
FROM LINE 30 (FURNITURE AND EQUIPMENT)
$ 900. TO LINE 31 (ADVERTISEivffiNT OF VACANT POSIDONS)
5,000. TO LINE 13 (CONFERENCE EXPENSE)
The roll call vote for approval was unanimous.
�4
After discussion of the Director's recommendations regarding unanticipated revenues and
transferring revenues from the Capital line to the Reserve Fund, Mr. Graham made a motion,
seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE RECOMMENDATION OF THE
DIRECTOR THAT THE BALANCE IN LINE 35 (CAPITAL) BE
TRANSFERRED TO THE RESERVE FUND; THAT
ADDmONAL REVENUES OF UP TO $50,000. BEYOND
1HOSE BUDGETED BE APPROPRIATED FOR USE BY THE
LIBRARY; AND THAT ANY UNANTICIPATED REVENUES
AND OTHER UNEXPENDED BALANCES BE RETAINED IN
THE WORKING CASH FUND.
The roll call vote for approval was unanimous.
SKOKIE PUBLIC LIBRARY PROPOSED BUDGET FOR 1991-92
Mr. Graham made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE BUDGET FOR FISCAL YEAR
1991-92 AS PRESENTED BY THE DIRECTOR IN THE
AMOUNT OF $3,878,100.
Mrs. Anthony said she reconfigured the budget with a 5% cost-of-living adjustment and
that projected expenditures are approximately $17 ,000. in excess of anticipated revenues.
After discussion of recent predictions of funding cuts by lliinois Governor Jim Edgar, the
decline in the economy, and the impact on corporate replacement tax revenues, the roll was called.
The roll call vote for approval of the 1991-92 budget was unanimous.
PROJECTED BUDGET FOR RESERVE FUND FY 1991-92
The Projected Budget for Reserve Fund FY 1991-92 will be discussed when renovation
funds have been received.
HEAL1H INSURANCE COSTS
Notification has been received from the Village of increases in health insurance costs,
effective May 1, 1991. Open enrollment is through April 19, with changes going into effect
May 1. There has been a substantial increase in the North Suburban Employee Benefit
Cooperative, the ten municipality consortium in which the Village of Skokie participates and also
increases in HMO of Illinois and Michael Reese plans.
�r
SKOKIE PUBLIC LIBRARY OPERATING FUND PROPOSED BUDGET FOR FY 1991-92
B
A
Budget
Account Name
1
FY 1990-91
Fiscal Year 1990-91
2
$1.930.000
J _ Salaries
$12.000
4 Professional Services
$1.500
5 Audit
$4.000
6 Binding
$13,000
7 Maintenance of Eaulpment
$75,000
8 Maintenance of Buildings & Gro
$6,500
9 Maintenance of Auto Eaulpmenl
., 10 Insurance (Health, Dental & Lif $135,000
$40,000
1 1 Insurance
$70,000
12 Utilities
$32,000
13 Conference. MbrshPs. Wkshps
$10,000
14 Postaae
$22,000
15 Printing and Publicity
$10.000
16 Data Processlna
$5,000
17 Reception & Entertainment
$20,000
18 Proa ramming
$25,000
19 Photocopier Leasing
$250,000
JCPL Operating & Capital
20
$11.000
21 Cable
$359,000
22 Books
$75.500
23 Periodicals
$48,000
24 Nonprlnt Materials
$29,000
25 Mlcroforms
$6,000
26 Small Equipment
$48.000
27 Library Suoolies :
$19.000
28 Janitorial Suoolies
,__
$1,500
29 Office Expense and Transoorta
$25,000
30 Furniture and Eaulpment
$1,500
31 Advertisement of Vacant Posit
$28,300
32 Contingency
$36,000
33 Ca~ital
: . .-·$210,000
34 Employers' FICA and IMRF
-
35 TOTAL
r;:> Skokie Public Library
c
D
Account Name
FY 1991-92
Budoet
FY 1991-92
$2.115.000
$25.000
$1,600
$2.000
$13,000
$80,000
$7,000
$135,000
$45.000
$70.000
$36,000
$12,000
$22.000
$11,000
$5,000
$20.000
$25,000
$250,000
$14,000
$380,000
$76,000
$48,000
$35,000
$7,000
$47,000
$18,000
$2,500
$10.000
$2,000
$11.000
$0
$353,000
$3,878,100
Salaries
Professional Services
Audit
Binding
Maintenance of Equipment
Maintenance of Buildings & Grdf
Maintenance of Auto Equipment
Insurance (Health, Dental & LifE
Insurance
Utilities
Conference. Mbrshps. Wkshps
Postage
Prlntlno and Publicity
Data Processing
Reception & Entertainment
Programming
Photocopier Leasino
JCPL Operating & Capital
Cable
Books
Periodicals
Nonprlnt Materials
Mlcroforms
Small Equipment
Library Suoolles
Janitorial Suoolles
Office Expense and Transportat1
Furniture and Equipment
Advertisement of Vacant Positr
Contingency
Capital
Employers' FICA and IMRF
$3,558,800 TOTAL
\
E
Note
9.5% Increase (5% COLA.remove computer consul
Computer Consultant fee
25% + 1
7% increase
50% decrease
o.ooo.
No Change
7% increase
8% Increase
No Change
12% increase
No Change
12% increase(Annual&Mldwinter out of town)
20% increase (increase on postage)
No Change
1Oo/o increase
No Change
No Change
Reflects current revenue
No Change
27% increase
6% increase
0.7% Increase
No Change
21% Increase
17% Increase
2% decrease
5% decrease
67% increase
60% decrease
33% Increase
61% decrease
100% decrease
No suoolemental suooort from Village
9%1NCREASE
Revised
04/10/91
�5
During discussion the trustees noted that health costs are extremely high. Mrs. Hunter
asked Mrs. Anthony to obtain comparison health care costs from the Skokie Park District and
North Suburban Library System.
SALARIES
The trustees reviewed and discussed the salary information prepared by Mrs. Anthony
including comparisons with Village of Skokie, local school districts and area public libraries. The
Village is considering a COLA in the range of 4.75-5%.
Mr. Flintrup asked that the Board consider postponing a cost-of-living adjustment decision
until the May meeting when the exact amount of COLA awarded by the Village would be known.
Mrs. Hunter concurred.
After further discussion Dr. Wozniak made a motion seconded by Mrs. Weiner:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE A 5% COST-OF-LIVINGADJUSTMENT (COLA) EFFECTIVE MAY 1, 1991.
The roll was called.
Dr. Wozniak--yes; Mrs. Zatz--yes; Mrs. Rich--yes; Mr. Graham--yes; Mrs. Weiner--yes;
Mr. Flintrup--no; Mrs. Hunter--no. The motion passed.
HVAC MAINTENANCE CONlRACT
The proposal from Johnson Controls for the Planned Service Agreement for Fiscal
Year 1991-92 has increased from $36,498. to $37,776.
Although the proposal from Chiller-Tech, Division of Bogot Service, Inc., was lower at
$35,460., Mrs. Anthony recommended accepting Johnson Controls because, in view of upcoming
building renovations, the continuity in vendors would be worth more than the difference in cost.
After discussion Mr. Flintrup made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUS1EES ACCEPT THE JOHNSON CONTROLS, INC.
PLANNED SERVICE AGREEI\IBNT RENEWAL, EFFECTIVE
MAY 1, 1991, IN THE AMOUNT OF $37,776.
The roll call vote for approval was unanimous.
�6
DRAFf GOALS
AND OBJECTIVES FISCAL YEAR 1991-92
Mrs. Anthony reviewed with the trustees the objectives as presented in the Draft Goals and
Objectives for FY 1991-92. The Goals are the same as developed for the Long Range Plan,
however some new objectives have been drafted for the coming year.
During discussion of objectives the suggestion was made to rephrase Objective Number 3,
Goal V, removing reference to the NSLS grant and "ethnic groups" since the grant was not
realized, and substitute the words "working with Russian groups".
Mrs. Hunter called for a short recess at 8:05 p.m.
DIRECTOR'S REPORT
The meeting resumed at 8: 15 p.m. with the Director's Report.
Libraty Usa&e--Circulation was up about 2% in March over March, 1990. Children's
books, videocassettes, compact disks, BPH and Bookmobile showed the strongest gains. Adult
reference service was up considerably over the same month last year. The number of reserves was
down sharply for the second month in a row, perhaps reflecting greater reliance on the popular
Most Wanted Collection.
Mentorinti Grant--We have received notice from the North Suburban Library System that
we have been selected as the site for two of the twenty students to be placed this summer under the
"Recruitment Through Mentoring" project. One college student will work with Ginny Boggs in
Technical Services and the other with Brenda Murphy in Youth Services.
Bulle Rate Approval--With the assistance of Allen Schwartz, our application for a bulk rate
mail permit was accepted
Librazy Cable Network--TCI is willing to try relaying Skokie Public Library's cable
programming via a microwave link from Mount Prospect to Skokie. This would enable Skokie to
more than double weekly program hours to fifty per week without staff at Skokie having to do the
playback. We will experiment with this technology in May. Another new effort for LCN is a
publicized Origami program to be cablecast April 15 at 7 p.m. and April 18 at 4 p.m. Colored
�7
paper for the origami project is being distributed with announcement flyers and children are
encouraged to display completed animals in the Library.
Interlibraxy Loan Program--The Board of the Morton Grove Public Library has agreed to
allow us to use a software program developed by a Morton Grove staff member for tracking
interlibrary loan requests on the Macintosh. The staff member will also assist us in customizing
the program to our needs.
Public Library Association (pLAl Conference--Mrs. Anthony attended sessions on
Multicultural Collections, Public Library Governance, Considerations in Building Projects, Visitor
Impact Surveys and Excellence in Customer Service. Many of the staff and trustees from Skokie
Public Library attended the author luncheon featuring Clifton Taulbert, author of Once Upon a
Time When We Were Colored
Mrs. Anthony also attended "The Impact of Electronic Publishing in Libraries,,, sponsored
by a vendor. An issue raised was the impact of CD Rom technology on periodical revenues.
System Subcommittee--Mrs. Anthony chaired a meeting of the Illinois State Library
Advisory Committee, Subcommittee on Systems April 4, in Springfield. The big issue is funding
with concern about the State Library budget, changes in allocation due to the 1990 census and the
difficulty for smaller systems to meet the new standards.
Anniversaty Painting--The commissioned painting "Jungle Library," created by artist
Norris Hall in honor of our 50th anniversary was hung outside the Petty Auditorium April 1 and
will eventually be on permanent display in the Youth Services Department. The painting and entire
exhibit have been well received.
SLS Unemployment Compensation Group Account CUCGAl--Administrators of libraries
participating in the Suburban Library System UCGA have been notified by Bill Farrell, Business
Service Director, of the rates upon which 1991 payments should be made. The Skokie Public
Library contributes at the lowest rate of .20.
Mr. Farrell said SLS is in the process of restructuring all three insurance pools to facilitate
administration. A separate Board will be appointed and a new Intergovernmental Agreement
�8
developed. A refund to members of the group account will be forthcoming as the account is now
over $1,500,000.
Roof Repair--Another leak has developed in the ceiling of the Senior Administrative
Secretary's office. The ten year warranty on our Trocal roof expires in November, 1991.
AUTOMATION BUDGET
The trustees reviewed and discussed the JCPL Growth Fund and Operating Budget for
1991-92. Skokie Public Library's share of the JCPL Budget was approved within the context of
the Library's Budget for FY '92.
LIBRARY CABLE NETWORK
The trustees noted the April, 1991 Library Cable Network Program Guide for Cable
Channel 22.
NORTH SUBURBAN LIBRARY SYSTEM
Mr. Flintrup reported that prior to the meeting of the Board of Directors there was a
reception for the delegates to the White House Conference. Delegates and alternates have been
appointed One lay representative is a Skokie resident, Allen Sorkin.
The proposed Basic Tenets for a Revised Reciprocal Borrowing Program, as presented to
all NSLS Public Libraries for consideration was discussed by Skokie Public Library trustees.
It was the consensus of the Board:
If it is the goal of the NSLS public libraries to provide full reciprocal borrowing
privileges at all member public libraries, as a multitype system, it is discriminatory and
selective to develop a reciprocal borrowing policy exclusive to public libraries.
Some points relate to specific issues and appear to be vindictive, simple solutions to
complex problems.
Mrs. Hunter suggested that although the proposed tenets state that all materials available to
local residents must be made available to RBP borrowers, the tenets do not preclude differences in
loan periods or charges for items borrowed through RBP. Perhaps we should consider charging
non-residents a $2.00 per video fee, and specify that the video must be returned to the lending
library to safeguard the collection.
The Skokie Public Library Board's concerns will be relayed to the NSLS Board
�9
BUJLDING PROGRAM
Robin Johnson, Hammond Beeby and Babka, Inc., presented revised floor plans based on
concerns discussed at the March meeting.
During discussion Mr. Graham and Mrs. Weiner indicated a preference for Scheme C-2.2a
(noted as Page 3a in the packet of schematics prepared by Ms. Johnson). This plan aligns the
Board Room with the suite of Administrative Offices.
Mrs. Hunter, Mrs. Zatz and Dr. Wozniak agreed Scheme C-2.2c (noted as Page 3c in the
packet) was their preference. This plan places the Board Room at the north end of the Youth
Services area and provides access to a meeting room and kitchenette.
Mrs. Hunter suggested that the ground floor plan placing Listening and Viewing Stations
into the space being vacated by the Administrative Offices should be reconsidered. This prime area
is adjacent to an atrium garden area and could be better used as a seating area for reading.
It was agreed that the new Administrative Offices on the second floor should have the Office
Equipment area nearest the entrance and the Coordinator's office closer to the secretary. This can be
accomplished by exchanging the area of these two offices with that proposed for the Business Office.
Dr. Wozniak made a motion, seconded by Mrs. Zatz:
MOTION:
TIIAT TIIE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT SCHEME C-2.2 GROUND FLOOR
PLANS (NOTED AS PAGE 1) AND SCHEME C-2.2C SECOND
FLOOR NEW BUILDING PLANS (NOTED AS PAGE 3C) WITH
THE REVISIONS DISCUSSED INCORPORATED.
The roll call vote for approval was unanimous.
Mrs. Hunter thanked Ms. Johnson and Ms. Riefle who left the meeting.
COMMENTS FROM TRUSTEES
The Board discussed the letter received from Village Manager, Albert J. Rigoni, in response
to Mrs. Hunter's letter of March 7 to Mayor Jacqueline Gorell asking that renovation funding be
expedited as soon as possible.
It was noted that the Library was urged to secure funds prior to December 31, 1990 by then
Finance Director, Daniel Ryan. To date, we still do not have funds and we have lost approximately
$30,000.-$40,000. in interest. Mr. Graham stated that we should exert pressure on the Village
�10
since we will lose $70,000. in interest if this extends to six months. Thus far we have received
only promises with project expenditures to date of $38,927 .93. It is important that we have the
funds in hand before June 1.
Mrs. Hunter will bring these concerns before the Mayor.
ADJOURmtlENT
The meeting was adjourned at 10:05 p.m.
�
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Minutes, Wednesday, April 10, 1991
Creator
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Skokie Public Library. Board of Trustees
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Flintrup, Walter (Secretary)
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Attachment: Operating Fund Proposed Budget for FY 1991-92
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1991-04-10
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Skokie Public Library, Skokie, IL
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eng
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1990s (1990-1999)
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11 p.
1990s
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library board meetings
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https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/c5e9c3a08272c2c276b1128ebf1d0d96.pdf?Expires=1712793600&Signature=ep5eCh7nJU4fML9FzN9egZBtm4EZs3jfe7Nex5va1uorLNnwpU9ZTSlxR%7E37OBmf7hImj41KsQ4rvwkivGjrB0hO0IaGrIjh%7E-XOfRNHlWtQHe3b5LucKOcX69tw1W6CnX7RgoYHmpW2Una0GjnDKTMYKX352v0C6cXAbfFiH42eTpMIlU7hXRsGXGzUFQGb545UryZn8Kkf0asU58f-34ep1MPTX8cxDTINICeVb805eY84-Go0zaxuCtB28CJP0%7EXc97STo6krnDp9o-AAXJD1M8Ec-iU-vvDEsm6LusTG4Z7Dddj7sWiUzMXXhkFHBeF1uXsOY0jg3uVXYPsUeg__&Key-Pair-Id=K6UGZS9ZTDSZM
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Text
March 11, 1992
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, March 11, 1992.
CALLTOORDER
The meeting was called to order at 7 :33 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Walter B. Flintrup, Vice President; Norma
Zatz, Secretary; John J. Graham; Susan Brill Schreck; and Carolyn A. Anthony, Director.
Mrs. Zelda Rich arrived at 7:38 p.m.
Member absent: Eva Weiner.
Observers present: Barbara A. Kozlowski, Associate Director for Public Services;
Camille Cleland, Assistant Director for Technical Services and Automation Coordinator;
Susan Hagen Land, Head, Adult Services; Brenda Murphy, Head, Youth Services; and
Tobi Oberman, Supervisor of Circulation Services.
Also present: Robin A. Johnson, Associate, Hammond Beeby and Babka, Inc.
APPRoVAL OF THE MINUTES OF TIIE REGULAR :MEETING OF FEBRUARY 12. 1992
Mr. Flintrup moved that the Board of Trustees approve the minutes of the regular meeting
of February 12, 1992 as written, subject to additions and/or corrections. Mr. Graham seconded
the motion.
There being no additions or corrections the motion to approve the minutes of February 12,
1992 was unanimous and the minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATE:MENTS
LISTS OF BILLS
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
�2
MOTION:
THAT THE FINANCIAL STATE1\.1ENTS FOR THE
GENERAL OPERATING FUND, RESERVE FUND FOR
THE PURCHASE OF SITES AND BUILDINGS, REPORT
ON THE FINE ARTS ACQUISITION FUND, 1991
LIBRARY PROJECT FUND, LIBRARY NOTE FUND,
AND THE YEAR-TO-DAIBBUDGETARY STATUS
STATE:MENT BE ACCEPTED, AND THE LISTS OF
BILLS FROM THE GENERAL OPERATING FUND,
AND THE 1991 LIBRARY PROJECT FUND BE
APPROVED FOR PAYMENT, SUBJECT TO AUDIT.
After discussion the roll call vote for approval of the financial statements and lists of bills
was unanimous.
The regular order of business was set aside for discussion of the renovation project.
RENOVATION PROJECT
Fire Alarm System Modifications Bid Proposals
Ms. Johnson reported that three Fire Alarm System Modifications bid proposals were
received and opened March 9, 1992 at 9:30 a.m.
After review by Hammond Beeby and Babka, Inc. electrical engineers it was
recommended to accept the apparent low bidder, Continental Electric, for the base contract in the
amount of $52,458.
After discussion, Mr. Graham made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKJE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE BID PROPOSAL OF THE
APPARENT LOW BIDDER FOR THE BASE CONTRACT,
CONTINENTAL ELECTRIC, IN THE AMOUNT OF $52,458.
FOR MODIFICATIONS TO THE SKOKJE PUBLIC LIBRARY
FIRE ALARM SYSTEM.
The roll was called. Mrs. Rich--yes; Mrs. Schreck--abstain; Mr. Flintrup--yes;
Mr. Graham--yes; Mrs. Zatz--yes; Mrs. Hunter--yes. The motion passed.
Proposed Furnishings Budget
Ms. Johnson distributed a list of proposed furnishings which included cost estimates of
both new and refurbished furnishings, tables and draperies.
She said sample chairs provided for the Board this evening, as well as photographs of the
variety of chair styles available, are in keeping with the integrity of our current high quality
furnishings. Ms. Johnson said the samples will acquaint the Board with the variety of styles and
�3
quality available to choose from; that her presentation was intended to open dialogue for
discussion of ideas, phasing and budgeting.
Discussion ensued regarding lack of funds for the estimated furnishings cost of nearly
$800,000.
The Board agreed a special meeting be called to discuss budget implications for the
furnishings phase of the renovation project since construction costs already are over the amount
budgeted.
The special meeting will be Monday, March 30, 1992 at 7 :30 p.m.
The Board also concurred that the April 8 regular meeting of the Board of Library Trustees
be changed to April 15, the third Wednesday of the month.
Mrs. Anthony asked that the Board contact her with their questions or concerns prior to
the special meeting. Mr. Graham suggested Mrs. Anthony prioritize each item listed on the
proposed furnishings budget estimate, indicating beside each item the budget year she anticipates
funds would be allocated for the specific item(s), i.e., new staff seating costs from 1992-93
budget, new public lounge seating costs from 1993-94 budget, etc. Mr. Graham also asked
Ms. Johnson to provide her source for furnishings.
Ms. Johnson left the meeting at 8:30 p.m.
Mrs. Hunter asked that the two remaining items under Renovation Project be discussed at
this time.
Shelvin~
Prqposal
Mrs. Anthony noted that shelving needs will be addressed at the special meeting.
Asbestos Abatement
The Board noted the letter from RCM Laboratories, Inc., dated February 12, regarding
progress of asbestos removal and repairs.
The meeting was returned to the regular order of business.
PROJECTED BUDGET FOR FISCAL YEAR 1992-93
The Board discussed the Projected Budget for Fiscal Year 1992-93.
�4
The Board reviewed the salary scale information regarding the proposed 15 step
salary scale.
Presently, 45of121 employees, or 37% of the staff, are at or above Step 6 on the
current salary scale. Steps 7, 8 and 9 are longevity steps at 10, 15 and 20 years and
currently, twenty staff members are on Steps 7, 8 or 9. Another seven staff members have
been on the staff ten or more years, but are not in longevity steps yet due to promotions and
grade changes.
The proposed new scale would cost approximately $25,000. more than the old scale
in 1992-93.
To implement the scale, all employees would receive a full cost-of-living adjustment
(COLA) increase, currently estimated at 3%, as of May 4, 1992. Additionally, at the time of
the anniversary date, each would receive a step increase of 1.5%-3.0% as needed to bring
them up to the next level on the scale. If the difference between the salary with the COLA
and the highest step were to be less than 1.5%, the employee would still receive 1.5%.
Therefore, each employee would receive an increase of 4.5-6.0% during the year unless
such an increase would put them above Step 15 on the new scale.
After discussion regarding a cost-of-living increase for employees, the proposed
budget and the proposed 15 step salary scale, Mrs. Zatz made a motion, seconded by
Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUS1EES ADOPT THE 1992-93 BUDGET AS PRESENTED
BY THE DIRECTOR IN THE AMOUNT OF $4,410,800. WHICH
INCLUDES A 3% COST-OF-LIVING ADJUSTMENT. (copy
attached)
The roll was called. Mrs. Rich--yes; Mrs. Schreck--yes; Mr. Flintrup--no; Mr. Graham-yes; Mrs. Zatz--yes; Mrs. Hunter--yes. The motion passed.
After further discussion regarding the adoption of the proposed 15 step salary scale,
Mr. Graham made a motion, seconded by Mrs. Rich:
�SKOKIE PUBLIC LIBRARY OPERATING FUND PROPOSED BUDGET FOR FY 1992-93
A
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
B
c
D
Account Name
FY 1991-92
Budaet
FY 1991-92
$2,115,000
$25,000
$1,600
$2,000
$13,000
$80,000
$7,000
$135,000
$45.000
$70,000
$36,000
$12,000
$22,000
$11,000
$5,000
$20,000
$25,000
$250,000
$14,000
$380,000
$76,000
$48,000
$35,000
$7,000
$47.000
$18.000
$2,500
$10,000
$2,000
$11,000
$0
$353,000
Account Name
FY 1992-93
Buda et
FY 1992-93
$2.250,000
$25,000
$1,600
$3,000
$14.000
$85,000
$7.000
$148,500
$47,700
$80,000
$40,000
$12,000
$24,000
$11,500
$5,000
$18,000
$25,000
$225,000
$20,000
$404,000
$81,000
$50,000
$35,000
$10,000
$47.000
$18,000
$2,500
$11,000
$2.000
$15,000
$64,000
$380,000
Salaries
Professional Services
Audit
Blndina
Maintenance of Equipment
Maintenance of Buildings & Grd
Maintenance of Auto Equlpmen1
Insurance (Health, Dental & Lit
Insurance
Utilities
Conference, Mbrshps, Wkshps
Postage
Printing and Publicity
Data Processlna
Reception & Entertainment
Proa ramming
Photocopier Leaslna
20 JCPL Operating & Caoltal
21 Cable
22 Books
23 Periodicals
24 Nonprlnt Materials
25 Mlcroforms
26 Small Eauloment
27 Library Suoolles
28 Janitorial Suoolles
29 Office Expense and Transoorta
30 Furniture and Eaulpment
31 Advertisement of Vacant Posit
32 Contingency
33 Capital
34 Employers' FICA and IMRF
35 OPERATING FUND TOTAL
36 Debt Services
37
38 TOTAL
SKOKIE PUBLIC LIBRARY
Salaries
Professional Services
Audit
Binding
Maintenance of Equipment
Maintenance of Buildings & Grds
Maintenance of Auto Equipment
Insurance (Health, Dental & Life)
Insurance
Utilities
Conference, Mbrshps, Wkshps
Postaae
Prlntlna and Publicity
Data Processina
Reception & Entertainment
Programming
Photocopier Leasing
JCPL Operating & Capital
Cable
Books
Periodicals
Nonprlnt Materials
Micro forms
Small Equipment
Library Suoolles
Janitorial Suoolies
Office Expense and Transportatn
Furniture and Equipment
Advertisement of Vacant Posltn
Contingency
Capital
Employers' FICA and IMRF
$3,878, 100 OPERATING FUND TOTAL
$41,708 Debt Repayment
Reimbursement to Reserve Fund
$3,919,808 TOTAL
E
..
Note
6.4% Increase (3% COLA)
NoChanae
No Change
50% Increase/Reflects current demand
7.7% increase
6% Increase
NoChanae
10% Increase
..
6% Increase
14% Increase
11 % Increase
NoChanae
9% Increase
4.5% increase
No Change
10% decrease/Due to construction
No Change
10% decrease/Smaller Capital Budaet
42.8% Increase/Reflects automated playback
6.3% Increase
6.5% Increase
4% Increase
No Change
42.8% Increase/Reflects current demand
No Chanae
NoChanae
NoChanae
10% Increase
No Change
36% Increase
7. 7% Increase
$4, 161,800 7.3% INCREASE
$208,000
$41,000 For November'91 Debt Service
$4,410,800 11.4% INCREASE
Approved
3/11/92
�5
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE 15 STEP SALARY SCALE AS
PRESENTED BY THE DIRECTOR.
The roll was called. Mrs. Rich--yes; Mrs. Schreck--yes; Mr. Flintrup--no; Mr. Graham-yes; Mrs. Zatz--yes; Mrs. Hunter--yes. The motion passed.
CONSENT AGENDA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S)
CORRESPONDENCE (4)
Mrs. Zatz made a motion, seconded by Mr. Flintrup to place the Consent Agenda
items on file.
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE
Letter from Dr. Daniel Thursz, President, The National
Council on the Aging, Inc.
Letter from Carol A. Franz, Program Coordinator, Office of
Human Services, Village of Skokie
Letter from Miriam Pollack, System Development Officer,
North Suburban Library System
Letter from Cynthia Chamberlin, Library Public Relations
Council
The motion to approve the Consent Agenda items passed unanimously.
The gift of $50.00 from Mr. and Mrs. Elliott Balter and Son, in memory of Manny
Jacobson was noted. Mr. Balter asked that the Library purchase books on the subject of drawing,
Mr. Jacobson's interest.
PERSONNEL
The resignation of Morris M. Mordini, full-time Custodian, effective February 14, 1992,
and the appointment of Samuel Robinson, from full-time Day Page to full-time Custodian,
effective February 19, 1992 was noted.
Mrs. Hunter called for a short recess at 9: 15 p.m.
�6
DIRECTOR'S REPORT
The meeting resumed at 9:25 p.m. with review of the Director's Report
~--Circulation
in February was up almost 7% over February last year. Audiovisual
materials showed the strongest gains. Reference requests were up sharply in February in both
Adult and Youth Services. Use of microcomputers also increased greatly.
Per Capita Grant--We received a Per Capita Grant check February 24 in the amount of
$54,083.12.
IP'l'IP--We established accounts with the Illinois Public Treasurer's Investment Pool in
February for both the Reserve Fund and the Library Project Fund. Interest rates change daily,
averaging just over 4% in February. On the whole, we should be financially ahead with this
system over locking in the interest rate on a given day for a period of time with short term CDs at
local banks. Money in IPTIP is readily available and earns interest daily.
National Libnuy Week--NBD Bank has graciously agreed to continue serving as sponsor
for National Library Week. They will underwrite a reception Sunday, April 5, following the
performance by Artist-in-Residence Mary Ellen McGarry and this year's group of Skokie fourth
grade students.
Intersystem Reciprocal Borrowing--Bridget Lamont is organizing a meeting of
representatives from Chicago and some neighboring suburban libraries to talk about intersystem
reciprocal borrowing.
NSLS RBP Tenets--Mrs. Anthony is serving on the System Committee making
recommendations for implementation of new Tenets for NSLS Reciprocal Borrowing, effective
July 1, 1992. One key change is that the home library will be responsible for losses, except those
attributable to van delivery. The Committee has recommended that statistics be kept for the first
year and an assessment made of the advisability of trading invoices among libraries. We really
have no idea of the number of items lost in RBP and the cost of the losses as not all libraries have
reported losses to NSLS in the past. Skokie Public Library has received about $6,000. per year on
claims for lost RBP books in recent years.
�7
Call for America's Libraries--Skokie Public Library will participate in promoting American
Library Association's campaign to "Call for America's Libraries" scheduled to start March 16,
Freedom of Information Day through the end of National Library Week April 11. People are urged
to call 800-530-8888 to register their support for public libraries. Organizers hope to gather
statistics to be used in lobbying for library funding. Adult Services Head Susan Land has
participated in developing the campaign.
Censorship--The Des Plaines Public Library has been dealing with a group of parents who
have requested that a book including "profanity and immoral situations," written for 9-12 year
olds, be removed from the children's section. They have also requested that a list of other such
books be provided or that the library label such books with stickers.
Two complaints from people regarding books in the Skokie Public Library collection have
been received within the past ten days.
Leyy Funds for FICA and Illinois Municipal Retirement Fund--At a meeting with Village
Manager Albert J. Rigoni and Finance Director Robert Nowak, Mr. Rigoni indicated that the
Village would loan the Library $100,000. toward the short fall in the tax levy for FICA and IMRF.
The Village will request that the loan be paid back out of the 1992 Library levy.
Rece.ption for Jerome Robbins--Mr. Flintrup, Mrs. Weiner and Mrs. Anthony attended a
reception for Mr. Robbins, retired senior partner of the law firm representing the Library. His
exhibit of photographs in Skokie Public Library has been well received by the public.
Discontinuance of Art Print Circulation-- Public interest in art prints has declined in recent
years as evidenced by monthly circulation ranging from 30-50. With the Board's approval, we will
discontinue the circulation of art prints effective April 15. Withdrawn prints will be offered to
other local governments on "extended loan." Remaining prints will be sold in the Library book
sale in June.
Mrs. Zatz suggested the Board present an art print to former Board member Shirley Merritt.
The print Mrs. Zatz recalls had two red horses in it. Mrs. Anthony said that the Park District and
the Police Department have quite a number of our art prints on extended loan already, but if that
�8
particular art print is still available, she will execute the purchase of the print for Mrs. Merritt on
behalf of the Board
Mrs. Zatz made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE DISCONTINUING CIRCULATION OF
ART PRINTS, EFFECTIVE APRIL 15, 1992, AS
RECO:M1v1ENDED BY THE DIRECTOR.
The motion was unanimously approved
SKOKIE PUBLIC LIBRARY POLICIES
Draft Resolution re Compliance with Americans With Disabilities Act CADA)
It has been recommended by our attorneys that the Library have on file a statement of intent
to comply with guidelines of the Americans With Disabilities Act, federal legislation effective
January 26, 1992.
The Board reviewed the draft and after discussion Mrs. Zatz made a motion, seconded by
Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ADOPT "SKOKIE PUBLIC LIBRARY
RESOLUTION 92-01 COMPLIANCE WITH THE AMERICANS
WITH DISABILITIES ACT" AS PRESENTED. (copy attached)
The motion was approved unanimously.
Mrs. Anthony will develop a grievance procedure.
Microcomputer Policy
Several changes in policy and procedure for use of the public microcomputers have been
proposed by staff.
The Board reviewed the proposed changes.
After discussion, Mrs. Rich made a motion, seconded by Mrs. Schreck:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ADOPT THE PROPOSED CHANGES IN THE
MICROCOMPUTER POLICY AS PUT FORTH IN THE
DIRECTOR'S MEMORANDUM.
The motion was approved unanimously.
�SKOKIE PUBLIC LIBRARY
RESOLUTION 92-01
COMPLIANCE WITH THE AMERICANS WITH DISABILITmS ACT
WHEREAS, the Congress of the United States has recognized the rights of people with
disabilities, and stated that it shall be a policy of the United States to have full participation in
society by people with disabilities;
WHEREAS, the Congress of the United States has adopted the Americans With Disabilities
Act of 1990 (Public Law 101-336) for the purpose of eliminating discrimination against people
with disabilities;
WHEREAS, title 2A of the Americans With Disabilities Act prohibits discrimination on the
basis of disability by all units of state and local government, including municipalities and
library districts, or instrumentalities thereof, as of January 26, 1992;
WHEREAS, the rules implementing the Act were published July 26, 1991 (28 CFR Part 35)
by the Department of Justice; and
WHEREAS, the rules require that the Skokie Public Library shall make information
concerning the Act and its application to the services, programs, and activities available to
applicants, participants, beneficiaries and other interested persons; adopt a grievance procedure
regarding access to said facilities, services, and programs; designate a person responsible to
coordinate compliance with the Act; and conduct a self-review.
THEREFORE, BE IT RESOLVED that the Skokie Public Library intends to comply with
the Americans With Disabilities Act in the delivery of services, programs, and activities, by
making reasonable accommodations, such as the removal of architectural, transportation, and
communication barriers; the changing of rules, policies, and practices; and the providing of
auxiliary aids or services for the enhancement of communication with people with hearing or
sight impairments, when such accommodations will enable people with disabilities to meet
essential eligibility requirements for services, programs, and activities provided by the Skokie
Public Library.
�Skokie Public Library
Resolution 92-01 .. Page 2
FURT HER BE IT RESO LVED :
the
1. That all contracts entered into by the Skokie Public Library which shall result in
delivery of services, programs, and activities shall include a requirement that such
services, programs and activities be delivered without discrimination on the basis of
disability, in a manner consistent with the Act and the rule;
the
2. That the Skokie Public library shall evaluate its facilities to identify barriers in
environment which may result in the exclusion of people with disabilities or in the
provision of a less effective service for people with disabilities, such evaluation to be
completed not later than July 26, 1992;
s
3. That the Skokie Public Library shall evaluate its current services, policies, and practice
to identify barriers in service provision which may result in the exclusion of people with
disabilities or in the provision of a less effective service for people with disabilities, such
evaluation to be completed not later than January 26, 1993;
Library
4. That the Skokie Public Library designates the Manager of the Skokie Accessible
to
Services program as the person responsible to coordinate compliance with the Act, and
investigate any complaint against Skokie Public Library alleging noncompliance with the
Act, and that the Manager of the Skokie Accessible Library Services program can be
5.
6.
7.
reached at 708/673-7774 or by writing to the:
Skokie Public Library
5215 Oakton Street
Skokie, Illinois 60077
The Directo r shall take such action as necessary to advise facilities, services, and program
users of the identity and contact number of the responsible person.
That the Skokie Public Library shall adopt a plan in writing, not later than January 26,
which
1993, for the removal of barriers in existing facilities, and that all necessary work
is structural in nature shall occur by January 26, 1995.
s,
The Director shall prepare a grievance procedure regarding access to facilities, program
and services; and shall take such steps as necessary to advise service, program, and
facilities users of this procedure.
This resolution shall be effective after its adoption.
,
ADOP TED BY THE Board of Trustees of the Skokie Public Library, in Cook County
Illinois, this 11th day of March, 1992.
F?R\1 'HE ~KO~ PUBL IC LIBRA RY:
'Id~~~
President
~
n
.
~~--
Secretary
�9
Yideo Loan Policy
The new reciprocal borrowing tenets approved by the NSLS Board of Directors take effect
July 1, 1992. Because the new tenets state no format may be excluded, we need to review our
video loan policy which presently allows circulation of videos only to holders of valid Skokie
Public Library adult borrowers' cards.
Staff recommends that video circulation be opened to reciprocal borrowers with a limit of
one video per person. Skokie cardholders would continue to be able to borrow three videos per
visit.
Other issues raised include opening circulation of videos to juvenile cardholders and
interlibrary loan of videocassettes. Under the present Illinois Interlibrary Loan Code, fees could
not be charged for videos loaned through ILL.
After discussion the Board concurred to review recommendations and discuss implications
at a later meeting.
NSLS/SRS LEASE AGREE:MENT
The Board reviewed the Lease Agreement between the Skokie Public Library and the North
Suburban Library System as approved by the System Board February 24, 1992. The change
suggested by the NSLS Board was to delete the residual damage charge after five years. The
revision was accepted by the Skokie Public Library Board of Trustees.
Mrs. Zatz made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE 1HE LEASE AGREEMENT ENTERED
INTO THE 241H DAY OF FEBRUARY, 1992, BETWEEN THE
BOARD OF DIRECTORS OF THE NORTH SUBURBAN
LIBRARY SYSTEM, WHEELING, ILLINOIS AND THE BOARD
OF LIBRARY TRUSTEES OF SKOKIE PUBLIC LIBRARY,
EFFECTIVE JULY 1, 1992, AND TERMINATING ON JUNE 30,
1997.
The motion was unanimously approved
As Mrs. Schreck prepared to leave the Board Room at 10: 10 p.m. Mrs. Hunter asked
Mrs. Schreck if she would assist Mr. Graham with the revision of the Skokie Public Library
Personnel Code. Mrs. Schreck agreed.
�10
AUTOMATION
Mrs. Anthony said that Gail Muirhead, the new Systems Librarian has begun in JCPL
(Joint Computer Program for Libraries).
LIBRARY CABLE NETWORK
The trustees noted the Library Cable Network March, 1992 Program Guide for
Cable Channel 50.
NORTH SUBURBAN LIBRARY SYSTEM
Mr. Flintrup reported on the February meeting of the Board of Directors of the
North Suburban Library System.
COMMENTS FROM TRUSTEES
The Board complimented Lydia Srux, for the new look of the Library calendar
Skolde Public Library UP date, and Maryann Monclrus for the unique list in the Footnotes
from the Unicorner. Both staff members are to be congratulated on these outstanding
pieces.
ADJOURNMENT
The meeting was adjourned at 10: 14 p.m.
Norma Zatz, Secre
�
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Minutes, Wednesday, March 11, 1992
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Zatz, Norma (Secretary)
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Attachments: OPERATING PROPOSED BUDGET FOR FY 1992-93, COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT
Date
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1992-03-11
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LBM19920311.pdf
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Skokie Public Library, Skokie, IL
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eng
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1990s (1990-1999)
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13 p.
1990s
budget
library board meetings
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PDF Text
Text
April 14, 1993
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, April 14, 1993.
CALL TO ORDER
The meeting was called to order at 7:35 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Dr. John M. Wozniak, Vice President;
John J. Graham; Zelda Rich; Susan Brill Schreck; Eva Weiner; and Carolyn A. Anthony,
Director.
Member absent: Norma Zatz, Secretary.
Observer present: Barbara A. Kozlowski, Associate Director for Public Services.
APPROVAL OF THE MINUTES OF THE MEETING OF MARCH 10. 1993
Dr. Wozniak moved that the Board of Trustees approve the minutes of the meeting of
March 10, 1993 as written, subject to additions and/or corrections. Mr. Graham seconded
the motion.
There being no additions or corrections, the motion to approve the minutes was
unanimous and the minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LISTS OF BILLS
IPTIP AUDIT
Mrs. Schreck made a motion, seconded by Mr. Graham:
MOTION:
THAT THE FINANCIAL STATEMENTS FOR THE
GENERAL OPERATING FUND, RESERVE FUND FOR
THE PURCHASE OF SITES AND BUILDINGS, REPORT
ON THE FINE ARTS ACQUISIDON FUND, 1991
LIBRARY PROJECT FUND, LIBRARY NOTE FUND,
AND THE YEAR-TO-DATE BUDGETARY STATUS BE
ACCEPTED; THAT THE LISTS OF BILLS FROM THE
GENERAL OPERATING FUND, THE RESERVE FUND
FOR THE PURCHASE OF SITES AND BUILDINGS AND
THE 1991 LIBRARY PROJECT FUND BE APPROVED
FOR PAYMENT, SUBJECT TO AUDIT; AND THE IPTIP
(ILLINOIS PUBLIC TREASURERS' INVESTMENT
POOL) 1992 FINANCIAL AUDIT BE ACCEPTED AND
PLACED ON FILE.
�2
Mrs. Hunter asked Mrs. Rich to act as Secretary in the absence of Mrs. Zatz.
After discussion, the roll call vote for approval of the financial statements, lists of
bills, and the IPTIP Audit was unanimous.
PROJECTED BUDGET FOR FISCAL YEAR 1993-94
After discussion of the projected budget for fiscal year 1993-94 Mrs. Schreck made a
motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
1RUSTEES APPROVE THE 1993-94 SKOKIE PUBLIC
LIBRARY OPERATING FUND BUDGET AS PRESENTED BY
THE DIRECTOR IN THE AMOUNT OF $4,719,200. (Copy
attached.)
The roll call vote for approval was unanimous.
1993 LEVY DISCUSSION
After brief discussion and review of projected budget figures for the next five fiscal
years it was the consensus of the Board to defer discussion of the 1993 levy until the May
Board meeting.
Mrs. Anthony asked that the Board consider transferring anticipated revenues in the
General Operating Fund, as noted in her memorandum under Agenda Item "Renovation
Project", to allow for the eventual payment of the final payment to the general contractor in
the amount of $67 ,642.
After discussion Dr. Wozniak made a motion, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
1RUSTEES AUTHORIZE THE TRANSFER OF $80,000. FROM
THE GENERAL OPERATING FUND TO THE 1991 LIBRARY
PROJECT FUND TO ALLOW FOR FINAL PAYMENT TO THE
GENERAL CONTRACTOR IN THE AMOUNT OF $67 ,642.,
AND THAT ANY BALANCE IN THE GENERAL OPERATING
FUND THEREAFI'ER BE TRANSFERRED TO THE RESERVE
FUND FOR THE PURCHASE OF SITES AND Bun.DINGS.
The roll call vote for approval was unanimous.
During discussion of the bills, Mrs. Hunter asked that we dispose of the plants in the
Library which are in poor condition. With the renovation completed new, healthy plants
should be purchased to replace them.
�-
1
SPL
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
SKOKIE PUBLIC LIBRARY OPERATING FUND Pro1ected Bud1aet FOR FY 1993 94
'
B
A
Budget
Account Name
FY 1993-94
$2,365,000
Salaries
Professional Services
$20,000
Audit
$1,700
Bindina
$3,000
Maintenance of Eauipment
$16,000
Maintenance of Buildinas & Grds
$92,000
Maintenance of Auto Eauipment
$7,000
Insurance (Health, Dental & Life)
$148,000
Insurance
$50,000
Utilities
$80,000
Conference, Mbrshps, Wkshps
$46,000
$12,000
Postaae
Printina and Publicity
$26,000
$11,000
Data Processina
Reception & Entertainment
$5,000
Proarammina
$20,000
Photocopier Leasina
$26,000
JCPL Operatina & Capital
$230,000
Cable
$20,000
Books
$420,000
Periodicals
$80,000
Nonprint Materials
$54,000
Microforms
$37,000
Small Eauipment
$10,000
Library Supplies
$47,000
Janitorial Suoolies
$18,000
Office Expense and Transportatn
$2,500
Furniture and Eauipment
$15,000
Advertisement of Vacant Positn
$2,000
Continaencv
$22,000
Employers' FICA and IMRF
$380,000
OPERATING FUND TOTAL
$4,266,200
Capital
$245,000
Debt Services - Repayment
$208,000
Due to Reserve Fund per Debt Services
$4,719,200
TOTAL
Approved
04/14/93
�3
CONSENT AGENDA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S)
CORRESPONDENCE
PERSONNEL 1_
R\LK"
Mrs. ~ made a motion, seconded by Dr. Wozniak:
z
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENTHEAD(S) (1)
4. CORRESPONDENCE (6)
Letter to the Honorable George H. Ryan, Secretary of
State and State Librarian re Per Capita Grant
Response from Secretary of State and State Librarian
George H. Ryan
Letter re funding from Secretary of State and State Librarian
George H. Ryan
Letter from Sandra Kraus, Devonshire School
Letter from Heidi A. Katz, re "Library Friends"
Letter from Mary S. Kayaian, Library Media Center
Director, Jane Stenson School
5. PERSONNEL
Resignation: Rebecca Schultz, Interlibrary Loan
Assistant, Adult Services Department, effective
May 22, 1993
During discussion of circulation statistics, Mrs. Hunter suggested that when the
comparative annual Bookmobile statistics show a dramatic difference an asterisk and an
explanation should be placed at the bottom of the page noting the number of days the
Bookmobile was out of service the previous year, just as is done each month whenever the
Bookmobile is out of service.
Noting the decrease in in-person questions Mrs. Hunter suggested that "in-person"
questions be recorded with clickers instead of slash marks. This method may be easier and
more accurate.
Counsel Heidi Katz's letter and accompanying "Establishment of a Fund-Raising
Foundation: A New Approach was discussed. Mr. Graham suggested that the formation of a
Foundation be discussed at a future Board meeting. The Board concurred.
�4
Mrs. Hunter recommended we develop a standard release form to enable us to
publish complimentary letters the Library receives.
The motion to approve the Consent Agenda items passed unanimously.
DIRECTOR'S REPORT
Library Usage--We have set new records for volume of activity in March with
circulation over 85,000 and gate traffic up 6,000 over March, 1992.
Library Cable Network--As of March 28, the Skokie Public Library's cable channel is 15.
The other LCN libraries are on channel 24, but TCI was unable to arrange for us to be on channel
24 because our channels need to be aligned with Glenview's since Glenview will be the new head
end for Skokie cable programming. Jim Gembra, who has headed LCN for five years, is leaving
April 4 to work in sales for a vendor of video equipment.
Interlibnuy Loan--The volume of interlibrary loan has been increasing. Joint Computer
Program for Libraries (JCPL) directors and staff responsible for interlibrary loan met recently to
discuss handling of requests. Even out-of-state requests will be handled by each library now. It
has become more difficult to refer these to North Suburban Library System (NSLS). About 75%
of the requests we receive for copies of periodical articles could have been filled by the Central
Serials Service of NSLS. While our staff is having trouble keeping up, Central Serials' staff
suffers from a lack of business, apparently due to the $1.00 per transaction fee. We have sent a
notice to other libraries indicating that we will retmn requests for periodicals which could be
filled by Central Serials.
Business Breakfast--Flyers have been sent out via the Skokie Chamber of Commerce
mailing list, to Skokie Public Library business card holders, Village officials and Department
Heads and Niles Township officials, inviting them to the business breakfast Friday, April 16 at
7:30 a.m. We will offer tours, highlight the Employment Resource Center and Business File on
CD Rom, as well as general reference services.
Staff Recognition--Tobi Oberman was honored as public librarian of the year for her
leadership work with "Reaching Forward", the library assistants' conference. She and
�5
conference co-chair Tom Rich of Warren-Newport will receive another award at the ILA
Conference in Springfield at the end of April.
l&gislatiye Breakfast--Invitations have been mailed to Skokie representatives in
Springfield for a legislative breakfast at the Library Sunday, June 6 at 9:00 a.m. Senator
Howard Carroll has already promised to attend. Please mark your calendars now.
Longer Range Financial Planning--Mrs. Anthony met with Village Finance Officer
Robert Nowak to discuss Library funding for the next few years.
IDinois Municipal Retirement Fund--Th1RF has distributed a notice to employees
indicating that legislation is pending (SB251) to allow employers to offer a "5+5" ERi to eligible
Th1RF members. Employers would have the choice to offer the early retirement option. The
Village has not yet decided whether it would participate.
Mrs. Anthony will get more information if the Village plans to participate.
LONG RANGE PLANNING PROCESS
The Board reviewed the Director's memorandum and the information distributed to the
Long Range Planning Steering Committee at its third meeting April 1.
Mr. Robert Molumby, Director, Skokie Planning Department, and Thomas Thompson,
Economic Development Coordinator, met with the Committee. They reviewed plans for
renovation and expansion of the Old Orchard Shopping Center and downtown Skokie
redevelopment. They also highlighted changes in land use, zoning categories and developments
in the industrial area.
The Committee discussed observed trends in provision of information services and high
interest materials. The next meeting will be April 22. Lisa Edelson, Executive Director of the
Chamber of Commerce will be the featured guest.
TELEPHONE MAINTENANCE AGREEivlENT
The Board reviewed the annual telephone maintenance proposal information.
The proposal from our current provider Midco, Inc. at $2,385.64 reflects a 13%
increase over last year. The Chicago Telecom Services, Inc. proposal, which the Director
�6
solicited is $1,980.00. Chicago Telecom Services, Inc. services equipment for the Village of
Skokie and is located in Wheeling. Midco, Inc. is located in Burr Ridge.
After discussion Dr. Wozniak made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
1RUSTEES ACCEPT THE PROPOSAL FROM CHICAGO
TELECOM SERVICES, INC. IN THE AMOUNT OF $1,980. AS
PRESENTED AND RECOMMENDED BY THE DIRECTOR.
The roll call vote for approval was unanimous.
INTERGOVERNMENTAL AGREEMENT
The Village Board approved in concept a not-to-exceed $200,000. loan to the Library for
the purpose of acquiring real estate and construction of additional parking on the west side of the
present Library structure, but they would prefer a Letter of Agreement format in order to implement
the loan.
Over the past few days Mrs. Anthony, our legal counsel Heidi Katz and Village
Corporation Counsel Barbara Meyer worked on the wording of the Agreement and the draft
document was hand-delivered late today by Ms. Meyer.
Mrs. Anthony asked the Board to take a few minutes to read through the Agreement, since
the document requires our Board's approval and then the Village Board's approval.
Mrs. Hunter and Dr. Wozniak left the Board Room at 8:25 p.m.
After discussion Mr. Graham said he is confident that the document is in order.
Mrs. Hunter and Dr. Wozniak returned to the Board Room at 8:35 p.m.
Mrs. Hunter asked if the Agreement allows the option of demolishing the property at 5237
Oakton to improve parking.
The Board agreed that the document gives latitude for use of the properties.
Mr. Graham made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
1RUSTEES ADOPT TIIE INTERGOVERNMENTAL
AGREE:MENT RESOLUTION AS SUBMITTED. (Copy
attached.)
The roll call vote for approval was unanimous.
�AGREEMENT
THIS AGREEMENT entered into this /frnda y of April, 1993
the
and betwee n
THE
OF
VILLAGE OF
organ~zed
Munici pal Corpor ation
Illino is
an
Cook County ,
BOARD
and the
(herein after "LENDER")
Munici pal Corpor ation
LIBRARY TRUSTEES
SKOKIE,
VILLAGE OF
SKOKIE,
a
by
OF
semiaut onomou s
Illino is
and operat ing under the
Local Library Act (herein after "BORROWER").
WHEREAS, BORROWER has recent ly comple ted a major
of
their
facilit y
at
located
5215
Oakton
renova tion
Skokie ,
Street ,
Illino is; and
WHEREAS, BORROWER is in need of additio nal parking for their
patron s; and
adjace nt
WHEREAS, there is curren tly a reside ntial buildin g
to the aforem entione d facilit y; and
WHEREAS, if the
BORROWER'S . facilit y
reside ntial proper ty
were
demoli shed,
improv ed as parking to afford
curren tly located
on
proper ty ' could
be
the
BORROWER an additio nal 32
spaces ;
and
WHEREAS, BORROWER
reside ntial proper ty,
has contra cted
immed iately
to
with
the
the owners
west
of
of
the
BORROWER's
facilit y for BORROWER's purcha se of the proper ty; and
WHEREAS, said proper ty is legally describ ed as
LOT 16 (EXCEPT THE WEST 37 FEET THEREOF) AND ALL OF LOT 17
IN ADAM HARRER'S SUBDIVISION OF LOT 1 IN HARM'S HOMESTEAD
SUBDIVISION ALSO OF LOTS 13 AND 14 IN CIRCUIT COURT
PARTITION OF LOT 9 IN COUNTY CLERKS SUBDIVISION ALL IN THE
NORTHWEST 1/4 OF SECTION 28, TOWNSHIP 41 NORTH, RANGE 13,
EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINO IS
AGRMNTS\LIBRARY
-
1 -
�(P.I.N. 10-28-105-057-000)
and commonly known as 5237 Oakton Street, Skokie, Illinois; and
WHEREAS, BORROWER
purchase of
the
requested
residential
a
loan from
property at
LENDER
Oakton
5237
for
the
Street,
Skokie, Illinois and the construction of the parking lot adjacent
to BORROWER'S facility at
5215 Oakton Street, Skokie,
Illinois;
and
WHEREAS, LENDER has agreed to loan BORROWER an amount not to
exceed $200,000
for the
aforesaid acquisition
and parking
consideration of
mutual
lot
construction;
NOW, THEREFORE,
in
contained herein and for
the
other good and valuable
promises
consideration,
the Parties agree as follows:
1.
That the representations set forth in the foregoing recitals
are material to this Agreement and are hereby incorporated
into and made a part of this Agreement as though they were
fully· set forth in this Paragraph 1.
2.
AMOUNT. LENDER agrees
exceed $200,000.
3.
PURPOSE. The proceeds of said loan shall be used by BORROWER solely for the purpose of acquiring the property legally
described above, with the common address of 5237 Oakton
Street, Skokie, Illinois and for the construction
of
additional parking at that location or 5215 Oakton -Street,
Skokie, Illinois.
4.
TERM. The loan is granted by LENDER for the period commencing on April 20, 1993 and maturing on September 30, 1996.
5.
METHOD OF DRAW. LENDER shall release to BORROWER funds on
an as needed basis.
The first draw shall be in an amount
sufficient to
close
the transaction
for
BORROWER 1 s
acquisition of the 5237 Oakton Street, Skokie, Illinois
property. BORROWER shall provide LENDER with documentation
to support the amount of the draw. Additional draws, up to
the maximum loan amount of $200,000, including the first
draw, shall be requested by BORROWER and supported by
AGRMNTS\LIBRARY
to loan
- 2 -
BORROWER an
amount not
to
�documen tation
expendi ture.
indicati ng
the
amount
and
source
of
the
Upon LENDER's receipt of the draw request by BORROWER, with
the required documen tation, LENDER will transfe r funds to
BORROWER's account as directed by BORROWER on the next
availab le business day.
6.
INTEREST. Interes t shall be paid by BORROWER at the rate of
3% simple interes t per annum on the outstand ing princip al
balance. The calculat ion of the first interes t payment
shall be made from the date of the release of funds to the
first interes t payme~t date. The calculat ion of the amount
of interes t for the subsequ ent payment dates will be based
on the remainin g principa l balance due during the applicab le
period.
7.
REPAYMENT. BORROWER shall pay principa l to LENDER on an
annual basis in an amount equal to one-thir d (1/3) of the
origina l final amount of the loan.
BORROWER may, at any time with thirty (30) days prior
written notice to the Directo r of Finance , prepay any
princip al amount so designa ted. Any amount prepaid will be
applied to the remainin g princip al balance in inverse order
of maturity and shall be paid, with interes t, to the
designa ted prepaym ent date.
8.
The dates
PAYMENTS. EXTENSION OF REPAYMENT SCHEDULE.
t payment s are to
which the annual principa l and interes
made are as follows:
on
be
Payment Number l is due on Septemb er 30, 1994
Payment Number 2 is due on Septemb er 30, 1995
Payment Number 3 is due on Septemb er 30, 1996
The aforeme ntioned payment dates are intended to coincide
with the receipt of the second installm ent of real estate
taxes from Cook County, Illinois . In the event that the due
date for payment of the second installm ent of real estate
taxes is later than August 31 of any year during which
installm ent payment s are due, then, at the request of
BORROWER, LENDER will grant an extensio n of time for a
period of 30 (thirty) days after the due date for the second
installm ent as governed by Cook County. Addition al interes t
shall accrue to the payment during the period of extensio n.
LENDER and BORROWER agree that if the extensio n of tax
levies for repayme nt provided for in this Agreeme nt is
preclude d in whole or part as a result of legislat ion
similar
other
or
extensio ns
tax
limiting property
ive measure s, then the· schedule for repayme nt of any
legislat
AGRMNTS\LIBRARY
-
3 -
�loan balance then outstanding shall at BORROWER's request
be extended by not to exceed three additional years, to and
including September 30, 1999. During any such extension of
the repayment period, interest on the unpaid principal
balance of the loan shall be paid at a rate based upon the
yield as quoted by the Wall Street Journal or such other
publication as deemed appropriate by the Director of Finance
for the LENDER as of October 1 of the years 1996, 1997 and
1998 for a one year treasury note for the given year.
9.
SOURCE OF FUNDS. BORROWER agrees that it shall provide for
the repayment of its.. indebtedness by levying, on an annual
of
basis, an amount sufficient to make full payment
due. The first levying of taxes
principal and interest when
shall be for the tax levy year 1993 (collectible in 1994)
and for each subsequent year until the debt is paid in full.
LENDER acknowledges and agrees that amounts of such annual
levies for repayment of the subject loan constitute debt
service and are in addition to BORROWER's annual levies for
operating expenses, and that BORROWER's general corporate
fund levies for operating expenses shall not be deemed an
available source of funds for such repayment.
10.
REPAYMENT SCHEDULE. In accordance with the above provisions,
LENDER shall provide BORROWER with a repayment schedule upon
certification of completion of the aforementioned project or
at such time as the maximum loan amount is reached,
whichever comes first. Certification, if required, shall be
provided by the Village Manager· to the Finance Director of
the LENDER after inspection by appropriate personnel.
The schedule shall set forth a detail of each draw, the date
of the draw, and a calculation of the final total loan
amount. The schedule shall further indicate the annual
principal and interest payments and their respective due
dates.
In the event that BORROWER prepays any principal. amount,
the
shall revise
thereon, LENDER
including interest
and
prepayment
the
indicate
to
repayment schedule
recalculate the remaining payments and supply such revision
to BORROWER.
11.
TAX LEVY SCHEDULE. The originally issued repayment schedule
shall act as the source document for the levying of taxes by
the Village of Skokie on behalf of the Skokie Public
Library. In the event that BORROWER prepays any principal
amount, including interest thereon, LENDER hereby agrees to
abate the tax levy originally scheduled so as to provide
AGRMNTS\LIBRARY
-
4 -
�only for funds sufficient for BORROWER to make the
in accordance with this Agreement.
payments
12.
That in the event BORROWER sells or otherwise transfers the
title to the property with the common address of 5237 Oakton
Street, Skokie,
Illinois, BORROWER
shall pay
LENDER
remaining unpaid principal and interest. A copy of this
Agreement shall be recorded against the property with the
common address of 5237 Oakton street, Skokie, Illinois at
BORROWER'S expense.
13.
That in the event .BORROWER does.not repay said loan in
accordance with this Agreement LENDER may encumber the
BORROWER's share of the distribution of the
Illinois
Corporate Replacement Tax and may take any and all other
lawful action to collect the amount of the debt then due.
14.
That LENDER and BORROWER shall take all required actions to
effectuate the terms of this Agreement, including but not
limited to the execution of all documents required by LENDER
and any other entity requiring the execution of documents in
accordance with this Agreement and the extension by LENDER
on BORROWER's behalf of the tax levies necessary to meet
BORROWER'S obligations under this Agreement.
15.
That the consideration
Agreement shall be the
for the promises contained in this
covenants contained herein.
~utual
16.
That the · parties shall cooperate and consult with one
another in fulfilling the terms and obligations of this
Agreement, which may be amended by written agreement duly
authorized and signed by each party.
17.
That all notices, demands or other communications required
to be given under this Agreement shall be in writing and
shall be deemed duly served if sent by certified mail,
return receipt requested, addressed to the party intended to
be served or personally served. Until changed in the manner
provided in the previous sentence, the addresses of the
parties shall be:
Village of Skokie
5127 Oakton Street
Skokie, Illinois 60077
Attention: Village Manager
Skokie Public Library
5215 Oakton Street
Skokie, Illinois 60077
Attention: Director
AGRMNTS\LIBRARY
-
5 -
�IN WITNESS WHEREOF, this Agreement has been executed by duly
authorized
officers
of
the
Resolutions adopted by the
Skokie and by
the Board of
Skokie, as of this
19m
day
Parties,
acting
Board of Trustees
of the Village
Library Trustees of
of~/~
VI~
pursuant
the Village
·o
Mv-<...xa~
CJ-~ /Jaj_,/
Its President I
~
~~ -~
Secretary
{;.,,/
AGRMNTS\LIBRARY
-
6 -
of
OF SKOKIE
SKOKIE PUBLIC LIBRARY
ATTEST:
of
, 1993.
s~~~"'L
By:
to
-
�7
RENOYATION PROJECT
Discussion ensued regarding Final Payment Request No. 12 reviewed and approved for
payment by Paul A. Steinbrecher, Project Architect, Hammond Beeby and Babka, Inc.
The Board concurred that payment would be made contingent upon completion of the
remaining punch list items. The Board voiced concern in the apparent lack of carpet attic stock
and the obvious carpet shading problem in the lobby.
Mrs. Anthony said the carpet will be steamed to remedy the shading.
After further discussion Mr. Graham made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT OF $67,639. TO THE
GENERAL CONTRACTOR PENDING COlVIPLETION OF THE
REMAINING PUNCH LIST ITEMS.
The roll call vote for approval was unanimous.
Mrs. Schreck left the meeting at 9:00 p.m.
JOHNSON CON1ROLS PLANNED SERVICE AGREEMENT
The Johnson Controls, Inc. proposal for a new one year full maintenance contract for our
heating, ventilating and air conditioning equipment represents a 5% increase over the cost for
1992-93. The contract includes repair labor and materials, as well as preventive servicing of our
equipment, at a cost of $41,640. for the year or $3,370. per month for 1993-94.
Mrs. Rich made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE RECOMMENDATION OF THE
DIRECTOR AND APPROVE THE JOHNSON CONTROLS, INC.
PLANNED SERVICE AGREEMENT 1993-94 PROPOSAL IN
THE AMOUNT OF $41,640.00 FOR ONE YEAR.
The roll call vote for approval was unanimous.
AUTOMATION
Mrs. Anthony reported that the Request for Proposals for a new automation system
has been sent out and responses should be in by the middle of May.
Mrs. Weiner would like more information distributed to the Board regarding the
JCPL upgrade in order to better understand the project.
�8
LIBRARY CABLE NE1WORK
The trustees noted the Library Cable Network April, 1993 Program Guide for Cable
Channel 15. Mrs. Anthony said next month's cable guides will note Library Cable Network
channel changes-Channel 15, Skokie; Arlington Heights, Park Ridge and Wheeling Libraries
Channel24.
NORTH SUBURBAN LIBRARY SYSTEM
Mrs. Rich reported on the March 22, 1993 meeting of the NSLS Board of Directors.
Proposed bylaws amendments; changes to policies and regulations; and the proposed
plan for long range planning process were discussed.
The System's third annual dinner was held on March 12 with an awards presentation,
a new feature this year, where four library workers, one from each type library, were
commended. As mentioned by Mrs. Anthony, Tobi Oberman, Supervisor of Circulation
Services, was honored from the Skokie Public Library. Mrs. Rich stated we can all be very
proud of Mrs. Oberman's contribution.
COMMENTS FROM TRUSTEES
Dr. Wozniak asked if we have had any problems with so called latchkey children?
Mrs. Anthony said we have not had any problems.
Mrs. Weiner said that it would benefit all if Board members would share information with
one another, specifically when they have meetings with constituents not including the entire Board.
ADJOURNMENT
The meeting was adjourned at 9:05 p.m.
~
~~-~~QS)o<=>
'€ ~Rich, Acting Secretary
I
�
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Title
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Minutes, Wednesday, April 14, 1993
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Rich, Zelda (Secretary)
Description
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Attachments: OPERATING Projected Budget FOR FY 1993 -94, Building Renovation
Date
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1993-04-14
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Public Libraries -- Illinois -- Skokie
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LBM19930414.pdf
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Skokie Public Library, Skokie, IL
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eng
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1990s (1990-1999)
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15 p.
1990s
budget
library board meetings
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https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/223de1d29857a41181ab5073d1b52d62.pdf?Expires=1712793600&Signature=dVgzYbcgOtFfCZXozsFbcap%7EJ4LMyYkYy5l-RAc8lCpHZ0QOYPMij7TJBPawNgh2J7faGnpBfyOW-C4gYYx5lDH-un5pAJS5wqq%7EMuRjf-NNJI4fEbCuABcvLTX4-qqLybStDkc32MpCpe8yUAYrbXlcBm0KLPdbHhoL3uSorj8ea9-CE4TIVBwZqLAkAnL5N3eAepIuOHox5y7zv9xsszBOW3qbrMJ2X2dLwYxPyTVE5WyyOIAL4j0qQcCQBgMqSk%7EuhwTkyAq0UeFAx159cCLxj1QV7Y23zvEATfnp4n9U7VMQGdt1YulXlXTGXDCTf3Uq7qOJIok1PDyUQMVYQg__&Key-Pair-Id=K6UGZS9ZTDSZM
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PDF Text
Text
April 13, 1994
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, April 13, 1994.
CALL TO ORDER
The meeting was called to order at 7:35 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; John J. Graham, Vice President; Norma
Zatz, Secretary; Leo Friedman; Zelda Rich; Eva Weiner; and Carolyn A. Anthony, Director.
Member absent: Susan Brill Schreck.
Observer present: Barbara Kozlowski, Associate Director for Public Services.
APPROVAL OF THE MINUTES OF THE MEETING OF MARCH 9, 1994 AND THE
SPECIAL MEETING OF MARCH 15. 1994
Mrs. Zatz moved that the Board of Trustees approve the minutes of the meeting of
March 9, 1994 and the special meeting of March 15, 1994 as written, subject to additions and/or
corrections. Mr. Friedman seconded the motion.
There being no additions or corrections, the motion to approve the minutes of March 9,
1994 as written was unanimous. Mr. Graham abstained from voting on the March 15 minutes,
since he was not present at the special meeting. There being no additions or corrections, the
motion to approve the minutes of March 15, 1994 passed and the minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE FINANCIAL STATEMENTS FOR THE GENERAL
OPERA TING FUND, RESERVE FUND FOR THE PURCHASE
OF SITES AND BUILDINGS, REPORT ON THE FINE ARTS
ACQUISITION FUND, THE LIBRARY NOTE FUND, YEARTO-DATE BUDGETARY STATUS AND THE
REVENUE/EXPENDITURE COMPARISON BE ACCEPTED;
AND THAT THE LISTS OF BILLS FROM THE GENERAL
OPERATING FUND AND THE RESERVE FUND FOR THE
PURCHASE OF SITES AND BUILDINGS BE APPROVED FOR
PAYMENT, SUBJECT TO AUDIT.
�2
After discussion the roll call vote for approval of the Consent Agenda financial
statements and lists of bills was unanimous.
END OF FISCAL YEAR FUND TRANSFERS
Board action is needed to transfer funds remaining in the Operating Budget Of the
approximate $390,000. balance, about $100,000. is committed to capital expense which will
need to be paid in the next few months. Therefore, Mrs. Anthony recommends transferring
$150,000. to the Reserve Fund for the Purchase of Sites and Buildings for payment of these
commitments and for reserve for other capital expense related to sites and buildings.
Mr. Graham made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
1RUSTEES AUTHORIZE THE TRANSFER OF $150,000.
FROM THE GENERAL OPERATING FUND TO THE RESERVE
FUND FOR THE PURCHASE OF SITES AND BUILDINGS AS
RECOMMENDED BY THE DIRECTOR.
The roll call vote for approval was unanimous.
Mrs. Anthony further recommends that $35,000. be transferred to the JCPL Growth Fund
which will be depleted by the upcoming expenditures for the Dynix system.
Mr. Graham made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
1RUSTEES AUTHORIZE THE TRANSFER OF $35,000. FROM
THE GENERAL OPERATING FUND TO THE JCPL GROWTH
FUND AS RECOI\1MENDED BY 1HE DIRECTOR.
The roll call vote for approval was unanimous.
There should still be approximately $200,000. remaining in the Operating Budget at the end
of the Fiscal Year. Mrs. Anthony recommends that any remaining balance be designated for the
Working Cash Fund.
After discussion, Mr. Graham made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
1RUSTEES AUTHORIZE THE TRANSFER OF $200,000. (OR
THE REMAINING BALANCE IN THE GENERAL OPERATING
FUND) TO 1HE WORKING CASH FUND AS RECOI\1MENDED
BY THE DIRECTOR.
The roll call vote for approval was unanimous.
�3
During discussion Mr. Graham recommended Mrs. Anthony speak with Lincolnwood
School District 74 Superintendent John Cahill regarding fiberoptics.
DRAFr 1994-95 BUDGET
The Board reviewed the final draft of the 1994-95 Budget, which Mrs. Anthony revised
since the last meeting. Overall the budget is increased 4%.
The Board will wait until the May meeting to act on possible cost-of-living increase for
staff.
After discussion Mrs. Rich made a motion, seconded by Mr. Friedman:
MOTION:
1HAT TIIE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE 1994-95 OPERATING BUDGET AS
PRESENTED IN THE AMOUNT OF $4,991,550. (copy attached)
The roll call vote for approval was unanimous.
CONSENT AGENDA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S)
CORRESPONDENCE
PERSONNEL
Mr. Graham made a motion, seconded by Mr. Friedman:
MOTION:
1HAT TIIE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA TIEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTivIENT HEAD(S) (1)
4. CORRESPONDENCE (6)
Letter to the Honorable George H. Ryan, Secretary of State
and State Librarian re Per Capita Grant
Letters (2) from Lisa Singer Edelson, Executive Director,
Skokie Chamber of Commerce re Library Partners and
Business After Hours
Letter from Ann E. Tennes, Assistant Executive Director,
Solid Waste Agency of Northern Cook County
Letter from Robert L. Cusma, Executive Director, IMRF
(Illinois Municipal Retirement Fund)
Letter from John C. Hopp
5. PERSONNEL
Appointment: Jon Theisen, First Assistant, Youth
Services Department, effective May 16, 1994
�SKOKIE PUBLIC LIBRARY OPERATING FUND Projected Budget FOR FY 1994-95
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
SPL
A
Account Name
Salaries
Professional Services
Audit
Binding
Maintenance of Equipment
Maintenance of Buildings & Grds
Maintenance of Auto Equipment
Insurance (Health, Dental & Life)
Insurance
Utilities
Conference, Mbrshps, Wkshps
Postage
Printing and Publicity
Data Processing
Reception & Entertainment
Programming
Photocopier Leasing
ILL and Access Fees
JCPL Operating & Capital
Cable
Books
Periodicals
Nonprint Materials
Microforms
Small Equipment
Library Supplies
Janitorial Supplies
Office Expense and Transportatn
Furniture and Equipment
Advertisement of Vacant Positn
Contingency
Employers' FICA and IMRF
OPERATING FUND TOTAL
Capital
Debt Services - Repayment
New Debt Services-3 yrs repayment plan
TOTAL
B
Budget
FY 1994-95
$2,499,000
$30,000
$1,800
$3,000
$16,500
$90,000
$7,000
$155,500
$45,000
$80,000
$46,000
$14,000
$28,000
$12,000
$5,000
$21,000
$13,000
$1,500
$235,000
$21,000
$440,850
$90,000
$60,000
$40,500
$10,000
$48,600
$18,000
$2,500
$18,000
$2,000
$46,000
$402,800
$4,503,550
$220,000
$208,000
$60,000
$4,991,550
Approved
04/13/94
�4
After discussion the motion to approve the Consent Agenda items passed unanimously.
Mrs. Anthony will ask Phil Carlsen, Bookmobile Librarian, about the drop in Youth
circulation and will keep the Board posted regarding pending IMRF legislation.
DIRECTOR'S REPORT
llsm--Circulation in March exceeded 90,000 for the first time ever and was up more
than 7% over circulation last March. While the biggest gains are in circulation of AV materials,
adult and youth books are also going out at a higher rate. Information services were also up for
the month. The Bookmobile was on the road every scheduled day.
ARIEL PrQject--Skokie Public Library has been invited by the Illinois State Library to
be one of 28 libraries in the state participating in an ARIEL demonstration project. Federal
funds of $163,000. will be used to supply equipment to participating libraries, enabling them to
use advanced imaging technology to speed the transmission of data from one library to another.
All state universities will participate and selected other libraries, making the project a multitype
library demonstration. Communication among libraries will be via the Internet We expect to
start the project in June.
Il..A l&gislatiye Day--Steve Oserman and Maryann Mondrus will represent Skokie
Public Library at ILA Legislative Day April 13 demonstrating the Employment Resomce Center
and reference service. This year ILA has planned to mount a demonstration working library in
the rotunda of the Capitol building so that legislators can see a library in action. Libraries
throughout the state will loan personnel, books and equipment to the project.
Mrs. Rich asked for a report on the mock library so she can relay it to the NSLS Board.
Tax Exempt Status of 5237 Oakton Street--Irv Funk of Robbins, Schwartz, Nicholas,
Lifton and Taylor, Ltd. has filed a petition on behalf of the Library for tax exempt status for the
property at 5237 Oakton Street
Local Area Network CT..eAN)--Several staff members and Mrs. Anthony have been
working to implement the master Local Area Network that will service the public and library
staff for all automation access. The Dynix modules will be one server on the system. CD Rom
reference products will be on another server. E-Mail will be a component as will Internet access
�5
to remote databases. We are working together with the other JCPL libraries to ensure
compatibility of hardware, software, formats and protocols, thereby effecting maximum
resource sharing and interchange.
LSCA Grant Reguest--Barbara Kozlowski prepared an LSCA grant proposal requesting
$68,855.00 to develop customized training modules to assist the public in using the range of
electronic resources that will be available with the new automation system. Following up on the
preferred training modes as indicated in our automation survey last August, components will
include computer based training, printed job aids at each computer and a short video overview
of how the new expanded automation system can be used. The grant request was submitted
April 1 and will be acted on before the end of May.
Aeainst All 0c1ds--Mrs. Anthony wrote a chapter entitled ''Using Business Strategies to
a
Manage" for book Against All Odds: Case Studies on Library Financial Mana.gement, edited
by Linda Crismond and published last month by the Highsmith Press.
Mrs. Anthony was on a panel of authors from the book at a program at the Public
Library Association Conference.
Gift Slid.e Prqjection Eqµipment--The Library received a gift of two Kodak Ektagraphic
Slide Projectors from Paul Knutson of Skokie.
Rosmy Graduate School of Library and Information Science--Mrs. Anthony was asked
to be part of a "site-visit" team to the GSLIS as part of a self-study the school is conducting in
completion of requirements for their accrediting agency, the North Central Association.
Insurance Changes--We have received information from the Village of Skokie of a new
underwriter for the Life Insurance program for Village and Library employees. The underwriter
is North American Life Assurance Company. There is also a new claim administrator for the
North Suburban Employee Benefit Cooperative, namely Health Plan Management, effective
May 1, 1994.
Public Library Association Conference--The Public Library Association Conference in
Atlanta was a success. The preconference on fundraising was especially helpful. The main
presenter was Andrew Currie of Currie, Ferner and DeVries, a Minneapolis-base d firm of
�6
development consultants. (Mrs. Anthony distributed material from that preconference meeting to
the Board regarding ''The Fundamentals of Fund Raising" .) Mr. Currie was quite convincing
that there is money available. Universities started foundations in the 60s, hospitals in the 70s,
museums in the 80s. There is no reason why libraries can't get foundations launched in the
90s. She also heard Charlayne Hunter-Gault at the opening session, Jeanne Simon talking
about the National Commission on Libraries and Information Science, Charles McClure on the
Internet, Susan Epstein on planning for technology and a program on marketing the library.
Steve Osennan was a presenter at a well-received program on job interview coaching at
employment resource centers. The exhibits were excellent, with many vendors presenting
programs on their products in a "New Product Showcase" featuring scheduled presentations
throughout the conference.
FURNITURE PURCHASES
Carrels
In our three year furnishings plan, we anticipated the addition of a row of eight carrels in
the adult reference area and ten carrels along the far wall in Youth Services. These carrels would
have raceways and be cabled to accommodate PCs. We would like to order them at this time so
that they will be available to accommodate some of the PC stations to be installed with the Dynix
system.
The carrels in Adult Services will be developed by Continental Woodworking, using the
remaining carcass of a prior service desk. The cost of development has been quoted at $9 ,860.
They will also build the Youth Services carrels out of plastic laminate as designed by Paul
Steinbrecher. The cost has been quoted at $6,450.
Mr. Graham made a motion, seconded by Mr. Friedman:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE THE PURCHASE OF EIGHTEEN
CARRELS TO BE DEVELOPED BY CONTINENTAL
WOODWORKING COMPANY IN THE AMOUNT OF $16,310.
AS DESCRIBED BY THE DIRECTOR IN HER l\1EMORANDUM
OF APRIL 8, 1994.
The roll call vote for approval was unanimous.
�7
Additional Seatin~
Additional seating will be needed for the new carrels in Adult Services, for five
AV/computer stations being installed in Adult Services and for new computer stations in Youth
Services. Thomas Interior Systems, Inc., supplier of Herman Miller task chairs, has quoted a
price of $360. per chair for twenty chairs, for a cost of $7 ,200., plus $175. for delivery and
installation.
Mrs. Zatz made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUIHORIZE THE PURCHASE OF TWENTY (20)
HERMAN 1vlILLER TASK CHAIRS FROM THOMAS
INTERIORS SYSTEMS, INC., IN THE AMOUNT OF $7,375.
The roll call vote for approval was unanimous.
Mrs. Hunter called for a short recess at 8:15 p.m.
The meeting resumed at 8:23 p.m.
BOOKMOBILE
The letter and justification report regarding the Library's Bookmobile from Ronald J. Lino,
Automotive Superintendent, Village of Skokie, was discussed.
The Board concurred that clarification is necessary of Mr. Lino's suggestion to install a
new diesel engine. The vehicle has a gasoline engine, and the Board agreed that since a gasoline
engine is recommended for short trip driving and a diesel engine for long distance driving, it is not
feasible to install a diesel engine in the Bookmobile.
The cost estimate of $23,000. to refurbish the Bookmobile, extending its life 6-8 years,
includes a rebuilt transmission, diesel engine and repainting.
DISCUSSION OF SKOKIE PUBLIC LIBRARY BY-LAWS AMENDMENT
Discussion of amendment to the By-Ltlws of the Board ofDirectors of the Skokie Public
Library, Skokie 1944 was requested by Mr. Graham in keeping with Article VI of the By-Laws,
which states:
"These by-laws may be altered, amended, or repealed by a
majority vote of the Board at a regular meeting, provided that any
such proposed changes shall have been presented for
consideration at the regular meeting prior to the one at which
action shall be taken."
�8
The proposed addition to Section 2 of Article ill Officers follows:
An officer may be elected to the same office for no more than
two (2) consecutive terms.
Mr. Graham said comments from past and present Board members over the years with
regard to the length of officers' terms prompted his action. He said in order to put the matter to
rest it should be brought before the Board for their consideration and vote. If adopted, the policy
would not be retroactive.
Mrs. Zatz said she would be stepping down as Secretary of the Board should she be
nominated again at the Annual May meeting because she feels every board member deserves the
opporruni of serving as an
z
.
o;r~cer on the ~'1!~ ~.;;:' ~ ~ ~
/"tPt;Durin~~~ge~~d also consider ~ending the by-laws to
include wording to the effect that the election of officers at the May Annual meeting should
coincide with the regular non-partisan April election.
Mrs. Zatz said the present election timing was set during the years the election of officers
was mistakenly held every year instead of every other year. This matter can also be discussed at
the May meeting.
AUTOMATION
Mrs. Anthony reported that the Dynix contracts are signed by the member libraries and so
far Technical Services has been very busy. It is expected the system will be ready some time this
summer.
LIBRARY CABLE NETWORK
The trustees noted the Library Cable Network April 1994 TCI Cable Guide.
Mrs. Zatz mentioned that our Library Channel 24 frequently has no sound.
Mrs. Anthony asked that she call the Library and report it whenever this happens so
that we can rectify the situation.
Mrs. Hunter suggested that the large screen television in the Library lobby be tuned to
other channels from time to time during events patrons might have a special interest in as a
way of better serving our patrons' informational needs.
�9
NORTH SUBURBAN LIBRARY SYSTEM
Mrs. Rich reported that the NSLS Board of Directors met March 28.
COMMENTS FROM TRUSTEES
Trustees attending the PLA Conference praised the quality of the programs presented
and their satisfaction with the entire conference in general.
ADJOURNMENT
The meeting was adjourned at 8:45 p.m
Mrs. Hunter asked for a motion to go into Executive Session for the purpose of
discussion of land acquisition.
EXECUTIVE SESSION
The motion by Mr. Graham, seconded by Mrs. Zatz to go into Executive Session for
the purpose of discussing land acquisition was unanimously approved
After discussion, Mr. Graham's motion, seconded by Mrs. Zatz, to return to open
session was unanimously approved.
OPEN SESSION
Mr. Graham made a motion, seconded by Mrs. Zatz:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE THE DIRECTOR AND COUNSEL TO
MOVE AHEAD AT nns Tilv.IE WITH THE PURCHASE OF
THE PROPERTY AT 5241 OAKTON STREET.
The roll call vote for approval was unanimous.
After further discussion Mrs. Rich made a motion, seconded by Mr. Friedman:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE THE DIRECTOR TO ASK THE
VILLAGE FOR ASSISTANCE IN FINANCING THE
PURCHASE OF THE PROPERTY AT 5241 OAKTON STREET,
AT THE PRICE AGREED UPON; TIIAT WE REQUEST A
SPECIAL USE PERMIT FOR 5237 OAKTON STREET,
ACCEPTING THE VILLAGE'S PLAN G PARKING LOT; AND
USE 5241 OAKTON AS A BUFFER FOR THE EXPANDED
LIBRARY PARKING LOT.
The roll call vote for approval was unanimous.
�10
ADJOURNMENT
The meeting adjourned at 9:30 p.m.
�
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Minutes, Wednesday, April 13, 1994
Creator
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Skokie Public Library. Board of Trustees
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Zatz, Norma (Secretary)
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Attachment: OPERATING FUND Projected Budget FOR FY 1994-95
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1994-04-13
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Skokie Public Library, Skokie, IL
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eng
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11 p.
1990s
budget
library board meetings
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Text
April 12, 1995
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, April 12, 1995.
At 7 :35 p.m. Marlene Williams, Clerk of the Village of Skokie, swore in re-elected
Library trustee Zelda R. Rich and newly elected Library trustee Marcy Goodman. Also present
in the Board Room to observe the ceremony was Skokie resident Robert "Red" Leifer.
Ms. Williams and Mr. Leifer left the Board Room after the ceremony.
CALL TO ORDER
The meeting was called to order at 7:40 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Zelda Rich, Secretary; Marcy Goodman; John
Graham; and Carolyn A. Anthony, Director.
Susan Schreck Greer arrived at 8:30 p.m.
Members absent: Eva Weiner, Vice President; and Leo Friedman.
Observer present: Barbara A. Kozlowski, Associate Director for Public Services.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF MARCH 8, 1995
Mr. Graham made a motion, seconded by Mrs. Rich, to approve the minutes of
the regular meeting of March 8, 1995 as written, subject to additions and/or corrections.
There being no additions or corrections, the motion to approve the minutes as written was
unanimous and the minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE FINANCIAL STATEMENTS FOR THE GENERAL
OPERATING FUND, RESERVE FUND FOR THE PURCHASE
OF SITES AND BUILDINGS, REPORT ON THE FINE ARTS
ACQUISffiON FUND, LIBRARY NOTE FUND AND THE
YEAR-TO-DATE BUDGETARY STATUS BE ACCEPTED; AND
THAT THE LIST OF BILLS FROM THE GENERAL
OPERATING FUND BE APPROVED FOR PAYMENT,
SUBJECT TO AUDIT.
�2
The roll call vote for approval of the financial statements and the list of bills was
unanimous.
END OF YEAR TRANSFER OF FUNDS
The Board reviewed the Director's memorandum recommending the transfer of
$100,000. from the General Operating Fund to the Reserve Fund for the Purchase of Sites
and Buildings to cover the cost of demolition of the two houses (5219 and 5237 Oakton) and
for parking lot construction.
The Director also recommended that any remaining balance in the General Operating
Fund at the end of the fiscal year be transferred to the Working Cash Fund to ensure funds
are available to cover regular expenses, requiring a minimum balance of $500,000.
After discussion Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE TRANSFER OF FUNDS AS
RECOMMENDED BY THE DIRECTOR.
The roll call vote for approval was unanimous.
ADOPTION OF COLA AND SALARY SCALE 1995-96
The Board reviewed the Director's memorandum regarding salary scale comparisons
which indicate our scale is quite comparable to other larger suburban public libraries,
although individual categories differ somewhat among libraries.
From the review Mrs. Anthony said she sees no need for a change in salary structure,
however, the internal salary chart with delineated steps has been problematic. For example,
when a staff member receives a 3% step increase with a performance review in March, a
3.5% COLA at the beginning of the fiscal year, then is promoted in June, s/he would expect
an additional 3% increase. The Library budget can not allow for such generous
compounding of salary increases and, in the coming years, fiscal constraints may render such
adjustments even more difficult.
�3 .0% COLA for the Fiscal Year 1995/96 Salary Scale
13,012
14,313
15,745
17 ,319
19,051
20,956
23,051
25,357
22,257
24 ,483
2 6 9 31
I
5.
- 14
-
5.98
6.57
7 .23
7 .96
-8.75
-9 .62
CAA/yk
9.94
10.94
10 .28
11.31
12.45
33,667 ~tl1fi;l~l~1;1J!!ti®i1:
37,033 @(<s-~'::f{tM=M&W~f:';~;=;.@.g_
4 0 7 3 7 ;m%¥frfJ'.~:{~:f.ii~Mtq;xa,
::i:::=:=::~::~f~:{::>~~*=~~:~;~:~::::::~~:~~.J.~
I
17 .11
20, 188
22,207
28 2 o 2
30 ,536
33,589
42 6 6o
9 .32
10 .24
14 . 08
15 .50
f
Approved
I
4/12/95
�3
Therefore, it is recommended we drop the detailed steps and retain an open range for
each grade level, which will allow greater flexibility in salary adjustment with promotions
and will also allow the Board to be responsive to the fiscal climate in specifying annual
performance-based salary increases.
After discussion Mr. Graham made a motion, seconded by Mrs. Goodman:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE DROPPING THE CURRENT DETAILED
CLASSIFICATION SALARY SCALE STEPS AND ADOPr 1HE
RANGES AS RECOMrvmNDED BY THE DIRECTOR. (copy
attached)
The roll call vote for approval was unanimous.
Performance standards are being developed in order to objectively assess relative merit,
leading to differentiated performance-based salary adjustment at some point in the future.
It is the recommendation of the Director there be a 3% cost-of-living adjustment for all staff
for fiscal year 1995-96 and that the performance-based increase remain at 3%.
After discussion Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE A 3% COST-OF-LIVING ADJUSTivlENT
FOR ALL STAFF EFFECTIVE WITH THE NEW FISCAL YEAR
AND THAT THE PERFORMANCE-BASED INCREASES
REMAIN AT 3%.
The roll call vote for approval was unanimous.
BUDGET 1995-96
The proposed budget reflects a decrease in health insurance rates and the employer's cost of
IMRF, which decreased from 10.49% to 9.63%.
After being funded at a constant level for many years Library Cable Network has an
increase to cover some equipment purchases. The other item added is for FICA and IMRF which
used to be paid by the Village of Arlington Heights, but have been passed on to the Library and
hence to LCN members.
Mrs. Hunter said it is of great concern to her there are no demographics or feedback on
how many people the Library channel reaches. We have no way of knowing what the benefits are
from our investment in LCN.
�4
Mrs. Anthony agreed that reliable figures on viewership are not available. However, we
do get comments when there are technical problems. The programs are all shoots of in-library
programs and therefore extend the audience which might be only 40 or so in the Library. Most
importantly, by programming we are saving the use of our channel, real estate which may become
even more valuable in providing video information.
Capital expenditures, in addition to the parking lot construction, may include a new steam
boiler and purchase or lease of new monitoring equipment Additional computers, shelving for
audiovisual materials and replacement staff seating are also anticipated
After discussion Mrs. Rich made a motion, seconded by Mr. Graham:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE 1995-96 BUDGET AS PRESENTED
BY THE DIRECTOR IN THE AMOUNT OF $5,420,000.
(copy attached)
The roll call vote for approval was unanimous.
LIBRARY INSURANCE MANAGE:rvIBNT AND RISK CONTROL COI\IBINATION
(LIMRiCC) - 1995 UNEMPLOY:rvmNT COMPENSATION GROUP ACCOUNT (UCGA)
REIMBURSEMENT RATES
The Board reviewed the memorandum from Tammi Zellinger dated March 29, 1995 listing
the rates upon which 1995 payments should be made.
CONSENT AGENDA ITEMS
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT(S) FROM DEPART:rvmNT HEAD(S)
CORRESPONDENCE
PERSONNEL
Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPART:rvmNT HEAD(S) (1)
4. CORRESPONDENCE - Letter from Carolyn A. Anthony to
Thomas L. Thompson, Economic Development Coordinator,
Village of Skokie
�SKOKIE PUBLIC LIBRARY OPERATING FUND BUDGET FOR FY 1995-96
A
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
SPL
Account Name
Salaries
Professional Services
Audit
Binding
Maintenance of Equipment
Maintenance of Buildings & Grounds
Maintenance of Auto Equipment
Insurance (Health, Dental & Life)
Insurance
Utilities
Conference, Membership, Workshops
Postage
Printing and Publicity
Data Processing
Reception & Entenainment
Programming
Photocopier Leasing
ILL and Access Fees
JCPL Operating & Capital
Cable
Books
Periodicals
Nonprint Materials
Microforms
Small Equipment
Library Supplies
Janitorial Supplies
Office Expense and Transportation
Fumirure and Equipment
Advertisement of Vacant Position
Contingency
Employers' FICA and IlvlRF
OPERATING FUND TOTAL
Capital
Debt Services - Repayment
New Debt Services-3 yrs Repayment Plan
TOTAL
I
I
I
I
B
Budget
I
FY 1995-96
$2,640,000
$32,500
$1,900
$2,000
$20,000
I
$108,000
I
I
!
I
!
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
i
I
I
I
I
$7,500
$171,000
$53,500
$84,000
$46,000
.$16,000
$28,000
$12,000
$5,500
$21,000
$14,500
$1,500
$240,000
$27,000
$467,000
$90,000
$77,500
$42,500
$11,000
$48,000
$18,000
$2,500
$17,500
$2,000
$48,600
$425,000
$4,781,500
$350,000
$208,000
$80,500
$5,420,000
Approved
04/12/95
�5
5. PERSONNEL
Appointment: Laura Hallagan, part-time Circulation Clerk,
Circulation Services Department, effective
March 21, 1995
Promotions: Circulation Services Department- Catherine
Maassen from part-time Circulation Oerk to full-time
Senior Circulation Clerk, effective April 3, 1995; Jonette
Perjons from full-time Page II to full-time Operator for
Main Telephone Console, effective April 3, 1995
Reclassified: Judy Rinkor, full-time Interlibrary Loan Assistant
from S-5 to S-6, effective March 6, 1995
Status Change: Hope Apple, from Substitute to part-time
Reference Librarian, Adult Services Department,
effective April 10, 1995
The motion to approve the Consent Agenda items passed unanimously.
DEMOLITION BIDS
We have not yet received information from the Village regarding demolition bids submitted
to the Village today.
After discussion of the time table for demolition and parking lot construction Mr. Graham
made a motion, seconded by Mrs. Rich:
MOTION:
1HAT 1HE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE THE DIRECTOR TO ACCEPT A
DEMOLmON BID NOT TO EXCEED $50,000. AND 1HAT IN
THE EVENT BIDS EXCEED THAT AMOUNT A SPECIAL
MEETING OF THE BOARD WILL BE CALLED.
The roll call vote for approval was unanimous.
BID NOTICE FOR PARKING LOT EXPANSION
Advertisements for bids for construction of the parking lot should be in the newspapers
April 13, with a bid opening April 27. The project has involved Village Engineering, Traffic
Engineering, the Purchasing Office and Public Works, all of whom have been helpful and
professional throughout these preparations.
HVAC CONTRACT RENEWAL
The Board reviewed the Custom Maintenance Agreement proposal from Chicago
Centrifugal, Division of North Town Refrigeration Corporation, in the amount $28,080. The
Agreement is effective for one year from May 1, 1995 to May 1, 1996.
�6
This cost represents an increase of 5% over the present year and is payable in monthly
installments of $2,340.
We have been pleased with the maintenance service that has been provided to the Library's
heating, ventilating and air conditioning equipment this past year and Mrs. Anthony recommends
renewing the contract.
After discussion Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE RECOMMENDATION OF THE
DIRECTOR TO RENEW THE CONTRACT OF CHICAGO
CENTRIFUGAL FOR MAINTENANCE SERVICE TO THE
LIBRARY'S HVAC EQUIPI\IBNT FOR ONE YEAR IN THE
AMOUNT OF $28,080.
The roll call vote for approval was unanimous.
FREEDOM TO READ
The Freedom to Read statement was adopted by the Board of Library Trustees in February,
1990, for inclusion in the Library's Collection Development Policy. As we are in the process of
revising the Collection Development Policy, we have found the Freedom to Read statement was
revised January, 1991, by the ALA Council. The revisions eliminated sexist language. (Deleted
words have a line through them and new words appear in bold on the copy attached.)
Mrs. Rich made a motion, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES GIVE THEIR FULL SUPPORT TO THE REVISED
FREEDOM TO READ STATEI\IBNT FOR INCLUSION IN THE
LIBRARY'S COLLECTION DEVELOPI\IBNT POLICY.
The motion passed unanimously.
Susan Schreck Greer arrived at 8:30 p.m.
COMPUTER I VIDEO PROJECTOR
The demonstration which was scheduled for the Board meeting has been postponed.
DIRECTOR'S REPORT
Usage--Circulation in March was nearly 91,000, down 1% from March, 1994. The
decrease may be attributed to a drop of more than 10% in reciprocal borrowing, a pattern since the
new Evanston Public Library opened last October. Although circulation of books is down slightly
�F. THE FREEDOM TO READ
The freedom to read is essential to our democracy. It is continuously under attack. Private groups
and public authorities in various parts of the country are working to remove books from sale, to
censor textbooks, to label "controversial" books, to distribute lists of "objectionable" books or
authors, and to purge libraries. These actions apparently rise from a view that our national
tradition of free expression is no longer valid; that censorship and suppression are needed to avoid
the subversion of politics and the corruption of morals. We, as citizens devoted to the use of
books and as librarians and publishers responsible for disseminating them, wish to assert the
public interest in the preservation of the freedom to read.
We are deeply concerned about these attempts at suppression. Most such attempts rest on a denial
of the fundamental premise of democracy: that the ordinary citizen, by exercising his critical
judgment, will accept the good and reject the bad. The censors, public and private, assume that
they should determine what is good and what is bad for their fellow-citiz.ens.
We trust Americans to recognize propaganda, and to reject it We do not believe they need the help
of censors to assist them in this task. We do not believe they are prepared to sacrifice their heritage
of a free press in order to be "protected" against what others think may be bad for them. We
believe they still favor free enterprise in ideas and expression.
\Ve are aware, of course, that books are not alone in being subjected to efforts at suppression. We
are aware that these efforts are related to a larger pattern of pressmes being brought against
education, the press, films, radio and television. The problem is not only one of actual censorship.
The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary
curtailment of expression by those who seek to avoid controversy.
Such pressure toward conformity is perhaps natural to a time of uneasy change and pervading fear.
Especially when so many of our apprehensions are directed against an ideology, the expression of
a dissident idea becomes a thing feared in itself, and we tend to move against it as against a hostile
deed, with suppression.
And yet suppression is never more dangerous than in such a time of social tension. Freedom has
given the United States the elasticity to endure strain. Freedom keeps open the path of novel and
creative solutions, and enables change to come by choice. Every silencing of a heresy, every
enforcement of an onhodoxy, diminishes the toughness and resilience of our society and leaves it
the less able to deal with stress.
Now as always in our history, books are among our greatest instruments of freedom. They are
almost the only means for making generally available ideas or manners of expression that can
initially command only a small audience. They are the natural medium for the new idea and the
untried voice from which come the original contributions to social growth. They are essential to
the extended discussion which serious thought requires, and to the accumulation of knowledge and
ideas into organized collections.
We believe that free communication is essential to the preservation of a free society and a creative
culture. We believe that these pressures towards conformity present the danger of limiting the
range and variety of inquiry and expression on which our democracy and our culture depend. We
believe that every American comm.unity must jealously guard the freedom to publish and to
circulate, in order to preserve its own freedom to read. We believe that publishers and librarians
have a profound responsibility to give validity to that freedom to read by making it possible for the
readers to choose freely from a variety of offerings.
17
�The freedom to read is guaranteed by the Constitution. Those with faith in free mea people will
stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities
that accompany these rights.
We therefore affirm these propositions:
1. It is in the public interest for publishers and librarians to make available the widest diversity
of views and expressions, including those which are unorthodox or unpopular with the
majority.
Creative thought is by definition new, and what is new is different The bearer of every
new thought is a rebel until Ms that idea is refined and tested. Totalitarian systems attempt
to maintain themselves in power by the ruthless suppression of any concept which
challenges the established onhodoxy. The power of a democratic system to adapt to
change is vastly strengthened by the freedom of its citizens to choose widely from among
conflicting opinions offered freely to them. To stifle every nonconformist idea at birth
would mark the end of the democratic process. Furthermore, only through the constant
activity of weighing and selecting can the democratic mind attain the strength demanded by
times like these. We need to know not only what we believe but why we believe it.
2. Publishers, librarians and booksellers do not need to endorse every idea or presentation
contained in the books they make available. It would conflict with the public interest for
them to establish their own political, moral, or aesthetic views as a standard for deterinh,j_ng
what books should be published or circulated.
Publishers and librarians serve the educational process by helping to make available
knowledge and ideas required for the growth of the mind and the increase of learning.
They do not foster education by imposing as mentors the patterns of their own thought.
The people should have the freedom to read and consider a broader range of ideas than
those that may be held by any single librarian or publisher or government or chlll'Ch. It is
wrong that what one m&ft can read should be confined to what another thinks proper.
3 . It is contrary to the public interest for publishers or librarians to determine the acceptability
of a book on the basis of the personal history or political affiliations of the author.
A book should be judged as a book. No art or literature can flourish if it is to be measured
by the political views or private lives of its creators. No society of free mea people can
flourish which draws up lists of writers to whom it will not listen, whatever they may have
to say.
4. There is no place in our society for efforts to coerce the taste of others, to con.tine adults to
the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to
achieve artistic expression.
To some, much of modem literature is shocking. But is not much of life itself shocking?
We cut off literature at the source if we prevent writers from dealing with the stuff of life.
Parents and teachers have a responsibility to prepare the young to meet the diversity of
experiences in life to which they will be exposed, as they have a responsibility to help them
learn to think critically for themselves. These are affirmative responsibilities, not to be
discharged simply by preventing them from reading works for which they are not yet
prepared. In these matters taste differs, and taste cannot be legislated; nor can machinery
be devised which will suit the demands of one group without limiting the freedom of
others.
18
�'
..
5. It is not in the public interest to force a reader to accept with any book the prejudgment of a
label characterizing the book or author as subversive or dangerous.
The idea of labeling presupposes the existence of individuals or groups with wisdom to
determine by authority what is good or bad for the citimn. It presupposes that eaek
individuals must be directed in making up fti5 their minds about the ideas he they
examines. But Americans do not need others to do their thinking for them.
6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to
read, to contest encroachments upon that freedom by individuals or groups seeking to
impose their own standards or tastes upon the community at large.
It is inevitable in the give and take of the democratic process that the political, the moral, or
the aesthetic concepts of an individual or group will occasionally collide with those of
another individual or group. In a free society each individual is free to determine for
Mm5elf themselves what he they wishes to read, and each group is free to determine
what it will recommend to its freely associated members. But no group has the right to take
the law into its own hands, and to impose its own concept of politics or morulity upon
other members of a democratic society. Freedom is no freedom if it is accorded only to the
accepted and the inoffensive.
7. It is the responsibility of publishers and librarians to give full meaning to the freedom to
read by providing books that enrich the quality and diversity of thought and expression.
By the exercise of this affirmative responsibility, eeelaBee they can demonstrate that the
answer to a bad book is a good one, the answer to a bad idea is a good one.
The freedom to read is of little consequence when expended on the trivial; it is frustrated
when the reader cannot obtain matter fit for his that reader's purpose. What is needed is
not only the absence of restraint, but the positive provision of opportunity for the people to
read the best that has been thought and said. Books are the major channel by which the
intellecmal inheritance is handed down, and the principal means of its testing and growth.
The defense of their freedom and integrity, and the enlargement of their service to society,
requires of all eoeltmee publishers and librarians the unnost of their faculties, and
deserves of all citizens the fullest of their support.
We state these propositions neither lightly nor as easy generalizations. We here stake out a
lofty claim for the value of books. We do so because we believe that they are gooc.l,
possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We
realize that the application of these propositions may mean the dissemination of ideas and
manners of expression that are repugnant to many persons. We do not state these
propositions in the comfortable belief that what people read is unimportant We believe
rather that what people read is deeply important; that ideas can be dangerous; but that the
suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of
life, but it is ours.
This statement was originally issued in May 1953 by the Westchester Conference of the American Library
Association and the American.Boole Publishers Council, which in 1970 consolidated with the American Educational
Publishers Institute to become the Association ofAmerican.Publishers. Adopted June 25, 1953. Revised January
28, 1972, January 16 1991 by the ALA Council and the MP freetlom to Bewi Committee.
(underlined added 3,95)
Adopted by the Skokie Public Library
Board of Library Trostees 2fl1/90
19
�7
in both Adult and Youth Services, audiovisual materials use continues to climb, accounting for
22% of Adult circulation and 17% of Youth circulation. Gate count for the month was 56,597.
One Million--We will have circulated 1,000,000 books this fiscal year by April 20. We
plan a small celebration of this landmark and hope to attract some media attention for the lucky user
who checks out the 1,000,000th item.
Radio lnterview--Mrs. Anthony was interviewed earlier this week by Barry Keefe of
WTMX 101.9 FM for his Insight program which was aired Sunday, April 9, beginning at
7 a.m. and repeated several times throughout the day. The occasion is National Library Week. He
indicated a willingness to make the interview an annual event. Lydia Stux, Manager, Public
Information and Programs, arranged for the interview.
Genealogy Resources Brochure Honored--The Library Public Relations Council (LPRC)
has selected our publication "Genealogy: Resources at the Skokie Public Library" for its "Share
the Wealth" packet of top promotional material. The brochure was compiled by Jane Hagedorn
with artwork by Teri Room.
Arts Grant for Gaia Theater Residency--The Library was awarded a $1,200. grant from the
Skokie Fine Arts Commission and the Illinois Arts Council toward the National Library Week
artist-in-residency program for 4th graders with Gaia Theater. In addition, Gaia Theater received a
$500. grant directly from the Fel-Pro Mecklenberger Foundation. Performances were Sunday,
April 9 at 4 p.m. and Monday evening April 10 at 7 p.m. The reception Sunday underwritten by
NBD Skokie Bank was a success.
Salvage Operations--After a company specializing in home demolition auctions advised that
it was not worthwhile to hold an auction of goods at 5219 and 5237 Oakton, we posted a list of
potentially salvageable items for staff and word-of-mouth distribution. We expect to realize a few
hundred dollars from the sale of appliances and building components, including a hardwood floor.
Bookmobile--After running faithfully all winter, the Bookmobile experienced mechanical
difficulty at the end of March, resulting in four days off the road The problem was diagnosed as
the fuel pump and the Bookmobile was restored to good working order.
�8
Demographic Projection Throuw 2005--A demographic study and enrollment projection
through 2005 prepared by the Grier Partnership for District 219 shows that there has been an
upward trend in local elementary enrollment since 1982, with stronger growth since 1992. Births
have also generally been on an upward trend since 1980. The greatest increase, however, is due to
migration. District 219's class of 1995 grew from just over 600 pupils in first grade, twelve years
ago, to nearly 1,000 pupils by 11th grade. There was a slight drop off in 12th grade due to early
college admissions and drop-outs. About 30% of pupils in Niles Township elementary schools are
of Asian racial origin. Of the total adult population in Niles Township, 33% are between the ages
of 35-54 and of Asian adults in Niles Township, 53% are 35-54. The report notes that the age
structure of Niles Township "virtually guarantees further in-migration."
According to the 1990 Census, more than one third of owner-occupied homes in that year
(10,400 out of 29,300) were owned by householders over age 65. Their conclusion is that the
schools will grow moderately and gradually for some time. Specific projections call for growth in
District 219 from just under 4,000 pupils in 1994 to about 5,100 pupils by 2,004.
Amendment to Property Tax Code--House Bill 1898 sponsored by Representative Biggins
and co-sponsored by ILA proposes to treat a city, village, incorporated town or township library
and its corporate authority as separate levy under the extension limitation under the Tax Cap law.
This would not be beneficial to the Skokie Public Library.
During discussion Mrs. Hunter said she is concerned that ILA would support such a bill.
Presently serving on the Illinois Library Association Public Policy Committee, Mrs. Hunter will
speak to them regarding their action.
Periodicals--We have experienced more than 100 claims since our present jobber was
bought out by a larger corporation last summer. We are contacting publishers directly to try to
obtain missing periodical issues and are also talking with other jobbers.
During discussion Mrs. Hunter asked Mrs. Anthony to talk with NSLS to see how
widespread a problem this has become - if other libraries are experiencing the same difficulties.
�9
VESTIBULE
The Board reviewed the April 12 letter from legal counsel Heidi A. Katz with regard to
resolving the vestibule floor design issues. In her letter she states that Bernard Babka indicated to
her over the telephone April 11, that Hammond Beeby and Babka, Inc. is willing to pay one-third
of the cost of reinstallation of the floor.
After discussion Mr. Graham made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT MR. BABKA'S OFFER FOR HAMMOND
BEEBY AND BABKA, INC. TO CONTRIBUTE ONE-1HIRD
OF THE COST OF REINSTALLATION OF THE VESTIBULE
FLOORING.
During lengthy discussion Mr. Graham asked that Mrs. Anthony determine whether
Mr. Babka would agree to the modifications suggested of additional hidden lock downs and edge
banding. It should also be determined by legal counsel who will, in the end, bear final
responsibility if the problems remain unresolved after reinstallation is completed.
Mrs. Hunter recommended asking the Botanic Gardens who put in their grated vestibule
floor.
The vestibule floor will be placed on the agenda for May.
LIBRARY CABLE NE1WORK
The Board noted the Library Cable Network April 1995 TCI Cable Guide.
NORTH SUBURBAN LIBRARY SYSTEM
Mrs. Rich reported on the meeting of the North Suburban Library System (NSLS)
Board of Directors and the wide range of opinions regarding proposed reorganization of their
Board.
After lengthy discussion regarding proposed changes in NSLS election procedure it
was the consensus of the Skokie Public Library Board of Trustees that the System retain its
present method of electing their Board at the May meeting by those representatives attending
the meeting, and that there be no mailed ballots or proxy votes.
�10
Mr. Graham made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ADVISE DR. RONALD RODGERS, PRESIDENT
OF THE NSLS BOARD OF DIRECTORS, THAT IT IS THE
POSIDON OF THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES FOR THE NORTH SUBURBAN LIBRARY
SYSTEM TO RETAIN ITS PRESENT VOTING PRACTICES
AND BOARD CONFIGURATION.
The motion was unanimously approved.
A letter will be addressed to the NSLS Board President, with a copy going to System
Director Sarah A. Long and the NSLS Board of Directors.
COM?vlENTS FROM TRUSTEES
Mrs. Weiner's report on her attendance at the Public Library Association (PLA)
Conference in Chicago was noted.
Mrs. Hunter said she is discussing exhibit possibilities with Citibank and also
pursuing the possibility of having the Skokie Public Library featured on a Bob Sirott "coffee"
telecast on the Fox Channel (32).
Mrs. Rich left the Board Room at 9:20 p.m.
Director Anthony reminded the Board of radio personality Aaron Freeman's program
Thursday, April 13, at 7:30 p.m. in the Library Petty Auditorium. He will share some of his
Adventures in Cyberspace.
Mrs. Anthony also said that the North Shore Chapter of the Chicago Computer
Society will be meeting in the Library and plans to provide us with some "volunteer'' time.
ADJOURNMENT
The meeting adjourned at 9:26 p.m.
�
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Title
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Minutes, Wednesday, April 12, 1995
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Rich, Zelda (Secretary)
Description
An account of the resource
Attachments: Salary Scale, OPERATING FUND BUDGET FOR FY 1995-96, Freedom to Read
Date
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1995-04-12
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PDF
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Public Libraries -- Illinois -- Skokie
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LBM19950412.pdf
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
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15 p.
1990s
budget
library board meetings
-
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Text
April8,1996
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held in the Skokie Public Library Board Room Wednesday, April 8, 1996.
CALL TO ORDER
The meeting was called to order at 7:37 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Eva Weiner, Vice President; Leo Friedman; John
Graham; and Carolyn A. Anthony, Director.
Marcy Goodman arrived at 7:41 p.m. and Susan Greer at 7:43 p.m.
Member absent: Zelda Rich, Secretary.
Visitor present: Dr. John M. Wozniak.
Observer present: Barbara A. Kozlowski, Associate Director for Public Services, Adult
Services Department.
Mr. Graham and Dr. Wozniak spoke regarding the possible acquisition of a commemorative
piece of art in honor of former Chief Librarian Mary Radmacher. Both Mr. Graham and
Dr. Wozniak have received input from members of the community and the Library in support of such
a special fund-raising project. It was hoped the piece could be available at the time of the dedication
of the Mary Radmacher Meeting Room, Sunday, April 21, during National Library Week, but the
time frame is too close. A financial commitment from an anonymous donor has already been made.
With the Board's approval and permission Mr. Graham and Dr. Wozniak will move ahead on
the project, which will be privately funded. They will meet with Lydia Stux, Manager, Public
Information and Programs for publicity assistance.
There was a request for individual Board member financial contributions.
The Board was enthusiastic in their support of the project
Mrs. Hunter thanked Mr. Graham and Dr. Wozniak.
Dr. Wozniak left the Board Room at 7:58 p.m
�2
APPROVAL OF THE MINUTES OF THE IvlEETING OF MARCH 13. 1996
Mrs. Greer made a motion, seconded by Mr. Friedman, to approve the minutes of the
March 13, 1996 meeting, subject to additions and/or corrections.
Mrs. Hunter asked Mrs. Greer to act as Secretary.
There being no additions or corrections, the motion to approve the minutes as written was
unanimously approved. The minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATE?vIBNTS
LISTS OF BILLS (2)
Mr. Graham made a motion, seconded by Mr. Friedman:
MOTION:
THAT THE FINANCIAL STATE:MENTS FOR THE GENERAL
OPERATING FUND, RESERVE FUND FOR THE PURCHASE
OF SITES AND BUILDINGS, REPORT ON THE FINE ARTS
ACQUISffiON FUND, LIBRARY NOTE FUND, AND THE
YEAR-TO-DATE BUDGETARY STATUS BE ACCEPTED; AND
THAT THE LISTS OF BILLS FROM THE GENERAL
OPERATING FUND AND THE RESERVE FUND FOR THE
PURCHASE OF SITES AND BUILDINGS BE APPROVED FOR
PAYMENT, SUBJECT TO AUDIT.
The roll call vote for approval of the financial statements and the lists of bills was
unanimous.
END OF YEAR TRANSFER OF FUNDS
Director Anthony recommends transferring $200,000. from the General Operating
Fund at the end of the Fiscal Year to the Reserve Fund for the Purchase of Sites and
Buildings, which currently has a balance of less than $150,000. Because of the age of the
buildings and mechanical systems, the Board had asked that the Reserve Fund balance be
increased.
After discussion Mr. Graham made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE TRANSFER OF $250,000. FROM
TIIE GENERAL OPERATING FUND TO THE RESERVE FUND
FOR THE PURCHASE OF SITES AND BUILDINGS, WITH
ANY BALANCE, TO BE DEIBRMINED BY THE DIRECTOR,
TO BE TRANSFERRED TO THE WORKING CASH FUND.
The roll call vote for approval was unanimous.
�3
BUDGET 1996-97
After discussion of the 1996-97 budget Mr. Graham made a motion, seconded by
Mrs. Goodman:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE 1996-97 GENERAL OPERATING
BUDGET AS PRESENTED IN THE AMOUNT OF $5,600,500.
(copy attached)
The roll call vote for approval was unanimous.
ADOPTION OF COLA & SALARY SCALE 1996-97
After discussion of a proposed cost of living adjustment Mr. Graham made a motion,
seconded by Mrs. Goodman:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE RECOMMENDATION OF THE
DIRECTOR FOR A 2.5% COST OF LIVING ADJUSTMENT
FOR STAFF FOR FY 1996-97, EFFECTIVE APRIL 29, 1996.
The roll call vote for approval was unanimous.
It was further proposed by the Director that the 1996-97 salary scale be adjusted for staff
who are considered to meet or exceed expectations for their position to receive an additional 3.0%
salary adjustment, not to exceed top of scale for their position.
Mr. Graham made a motion, seconded by Mrs. Weiner:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE RECOMMENDATION OF THE
DIRECTOR TO ADOPT THE 1996-97 SALARY SCALE AS
PROPOSED. STAFF CONSIDERED TO MEET OR EXCEED
EXPECTATIONS AT Tilv.IE OF REVIEW MAY RECEIVE AN
ADDmONAL 3.0 % ?\IBRIT INCREMENT NOT TO EXCEED
TOP OF SCALE FOR THEIR POSffiON. (copy of salary scale
attached.)
The roll call vote for approval was unanimous.
CONSENT AGENDA ITEMS
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S) (1)
CORRESPONDENCE
PERSONNEL
Mr. Graham made a motion, seconded by Mr. Friedman:
�SKOKIE PUBLIC LIBRARY OPERATING FUND BUDGET FOR FY 1996-97
A
1
2
3 Salaries
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
SPL
Account Name
Professional Services
Audit
Binding
Maintenance of Equipment
Maintenance of Buildings & Grounds
Maintenance of Auto Equipment
Insurance (Health, Dental & Life)
Insurance
Utilities
Conference, Membership, Workshops
Postage
Printing and Publicity
Data Processing
Reception & Entertainment
Programming
Photocopier Leasing
Il.L and Access Fees
JCPL Operating & Capital
Cable
Books
Periodicals
Nonprint Materials
Microforms
Small Equipment
Library Supplies
Janitorial Supplies
Office Expense and Transportation
Furniture and Equipment
Advertisement of Vacant Position
Contingency
Employers' FICA and IMRF
OPERATING FUND TOTAL
Capital
Debt Services - Repayment
New Debt Services-3 yrs Repayment Plan
TOTAL
B
Budget
FY 1996-97
$2,775,000
$35,000
$1,900
$2,000
$29,000
$105,000
$7,500
$175,000
$53,500
$84,000
$50,000
$16,000
$29,000
$12,500
$6,000
$22,000
$6,000
$1,500
$240,000
$28,500
$490,000
$96,600
$77,500
$45,000
$11,000
$50,000
$19,000
$2,500
$19,000
$2,000
$100,000
$440,000
$5,032,000
$280,000
$208,000
$80,500
$5,600,500
Approved
04/8/96
�2.5% COLA tor the Fiscal Year 1996/97 Salary Scale
14,671
16,139
17,752
19,527
21,480
23,627
i 25,991
5.27
6.13
6 .73
7 .41
8.16
8.97
9 .86
CAA/yk
20,174
22, 191
24,410
26,851
29,536
32,490
35,740
39,313 :
22,813
25,095
27,604
30,366
33,402
36,742
40,416
44,457
45,929
50,523
55,574
61,132
67 ,246
10.54
11.59
12 .76
15.95
17.54
19 .29
20,693
22,762
28,907
31,299
34,429
43,727
9.55
10.50
14.43
15 .89
4/8/96
�4
MOTION:
THAT TIIE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE 1HE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S) (1)
4. CORRESPONDENCE (2)
Letters: from Barbara Zweig, Librarian, Hillel Torah North
Suburban Day School; and from Ada P. Kahn, Manager,
Women's Health Program, Rush North Shore Medical
Center
5. PERSONNEL
Appointment: Marley Sackheim, part-time Information
Assistant, Youth Services Deparnnent, effective April I,
1996
Leave-of-Absence: Lydia Srux, Manager, Public
Information and Programs, to return to full-time
status May 6, 1996
The Board complimented the Adult Services Department Monthly Report and the "knock
your socks off service" tradition. Mrs. Hunter suggested we publicize this motto, which would
give some punch to publicity.
Mrs. Hunter noted the many class visits to the Library and the increase in number of
children's programs presented during the month.
Circulation statistics for Skokie School Districts showed a marked decrease of -30.46%
over March, 1995. Mrs. Anthony will look into this.
DIRECTOR'S REPORT
Usage--Circulation in March was up seven percent over last year. There have been strong
increases in circulation of books to youth and adults, both in the Library and on the Bookmobile,
as well as increases in use of audiovisual resources. The gate count was also seven percent greater
than last March.
Delay in Chiller Conversion--We have decided to delay conversion of the chiller from use of
R-12 to R-22 refrigerant as approved by the Board at the December meeting (cost of up to $6,425.).
North Town Mechanical Services, our maintenance contractor, feels that the conversion would
increase their maintenance liability because of additional pressure on the compressor. They would
like to have the opportunity to determine the baseline condition of the compressor so that they may
�5
feel satisfied that any failure is not due to the change in refrigerant There will be no problem
obtaining sufficient coolant for the present season.
New Public Libraty Standards--We have received a new public library standards document
from the Illinois Library Association. Serving Our Public: Standards for Illinois Public Libraries
replaces Avenues to Excellence II which was adopted by ILA in 1989. Staff will be reviewing the
new standards which take effect August 1, 1996. We will obtain copies for all Board members.
Additional Staff in Youth Services Department--Marley Sackheim has been hired as a Library
Assistant working 20 hours per week in Youth Services. These are additional staff hours necessary
because of the increased volume of service in the Youth Services Department.
NSLS Planning Committee--Mrs. Anthony continues to serve on the NSLS Planning
Committee. The Committee is moving in the direction of planning through leadership development
and agreed upon principles and values. The intent of such a process is not to develop a rigid
schedule of objectives, but to build a healthy organization that can cope with the changes, challenges
and opportunities that confront it.
ReVision Committee--The ReVision Committee of PLA (Public Library Association) has
selected Wisconsin State Librarian Bill Wilson and his wife Ethel Himmel as consultants for the
development of revised planning and evaluation tools for the Public Library Association.
Mrs. Anthony is a member of this group that will meet for several Saturday/Sunday sessions over
the next year in order to produce new publications by June, 1997.
System Subcommittee--Mrs. Anthony attended her last meeting of the System Subcommittee
in Springfield March 20. Major issues included a conversion to program budgeting and reporting for
systems, system membership issues and an update on the regional library service planning panels
that are to plan for service to currently unserved areas.
Public Libraty Association Conference--Board members, Leo Friedman, Marcy Goodman,
John Graham, Eva Weiner, and staff members Bruce Brigell, Maryann Mondrus, Ricki Nordmeyer;
Steve Oserman and Mrs. Anthony attended the Public Library Association Conf~rence in Portland,
Oregon, the last week of March. John Graham and Mrs. Anthony gave a presentation on
Director/Board relations which was well received. Mrs. Anthony also gave some historical
�6
background and an intrcxluction to the PLA program on current developments in planning. Some
time was spent at the exhibits with Bruce Brigell, Coordinator of Information Services.
Dynix Meeting--Thursday through Sunday, April 11-14, Tobi Oberman, Supervisor,
Circulation Services Department; Lee Myers-Hickey, Senior Cataloger, Technical Services
Department; and Mrs. Anthony will attend the Dynix Users group meeting (CODI) in Minneapolis,
along with Gail Muirhead, JCPL Systems Librarian. Of particular interest will be the discussion
about security issues after the problems caused by hacker(s) at the King County Library in
Washington.
Vestibule--As much as we hoped this was a closed issue, the vestibule is again a concern as
several wires have broken off near the end, leaving holes in the grating. John Kelly has been called.
Music on Hold--Patrons put on hold now hear music. This was done because when the line
was silent during holding many patrons felt they had been disconnected
TUCKPOINTING
The west exterior wall of the Library has deteriorated mortar and a number of cracks. Bids
from five contractors were obtained for the necessary repairs to the wall.
Work will consist of grinding out all mortar joints to an approximate depth of 1/2 inch.
All mortar joints will be tuckpointed to match the original color and style of joint (round joint), the
shifted brickwork will be removed and reset and cracked brick will be replaced
After discussion Mrs. Greer made a motion, seconded by Mrs. Goodman:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE RECOM1\1ENDATION OF THE
DIRECTOR TO AWARD THE TUCKPOINTING CONTRACT IN
THE AMOUNT OF $9,685. TO EMIL J. BIRKENHEIBR.
The roll call vote for approval was unanimous.
HVAC MAINTENANCE CONTRACT RENEWAL 1996-97
North Town Mechanical has submitted a proposal for renewal of the agreement for
maintenance of the Library's heating, ventilating and air conditioning equipment for 1996-97
in the amount of $29,484. This represents a 5% increase. In addition, preventive
�7
maintenance on the new Andover BMS System (including monitoring) is $1,400. and one
hundred pounds replacement refrigerant is $1,350. for a total of $32,234.
Mrs. Anthony recommends renewal of the contract. We have been pleased with the
service from North Town and the continuity in Mark Swanson, the technician who has
serviced our account for two years.
After discussion Mrs. Greer made a motion, seconded by Mr. Friedman:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE RENEWAL OF MAINTENANCE
SERVICES BY NOR1H TOWN MECHANICAL AS PROPOSED
FOR ONE YEAR IN THE AMOUNT OF $32,234.
The roll call vote for approval was unanimous.
AUTOMATION
Purchase of Two Multimedia Workstations for Adult Services Department
We have had a Gateway multimedia station, as well as two Macintosh multimedia stations
in Youth Services and have been pleased with their performance. We would like adults also to
make use of CD ROM interactive programs within the Library. Software includes a range of
interest areas from English-as-a-Second Language to resume preparation, travel and production of
local maps on demand.
We received one free multimedia workstation and an electronic encyclopedia from the State
as part of an LSCA funded program to provide this technology to each public library and branch in
the State. The equipment supplied is a DTK computer, which we propose to use for training in a
staff area, putting two identical Gateway installations out for the public. The cost of two Gateway
multimedia workstations and two low end laser printers is $6,072.00.
After discussion Mrs. Goodman made a motion, seconded by Mr. Graham:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE RECOMMENDATION OF THE
DIRECTOR 10 PURCHASE 1WO GATEWAY MULTIMEDIA
WORKSTATIONS AND TWO LOW END LASER PRINTERS AS
SPECIFIED IN THE AMOUNT OF $6,072.00.
The roll call vote for approval was unanimous.
�8
Dial-in Communication Server
Of our four goals for the present planning cycle, two would be significantly furthered if we
were to enable dial-in access to the Library's CD-ROM databases. One of our goals states:
"Patrons will be able to easily and conveniently use the Library and its services and equipment."
To enhance the convenience of Library use, an objective this year is to initiate three modes
of off-site access. SkokieNet and the implementation of telephone renewals via TeleCirc are two
new Library services which can be used at a patron's convenience regardless of location or time.
Dial-in access to SKO-KEY resources will enable a user to access an electronic encyclopedia,
business or health information, the Chicago Tribune, a magazine article, and guides to using these
and other resources from the convenience of home or office. This capability will also further the
goal stating: "Skokie Public Library will use the capability of appropriate technology to expand
access to resources and enhance service to Library users."
After lengthy discussion Mr. Graham made a motion, seconded by Mr. Friedman:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE COMPUTER VIEW INC.
PROPOSAL FOR ENHANCE:rvtENTS TO TIIE LIBRARY'S
LOCAL AREA NETWORK, ENABLING DIAL-IN ACCESS TO
SKO-KEY LAN RESOURCES, AT A TOTAL COST OF
$32,842.00.
The roll was called. Mrs. Weiner--yes; Mr. Graham--yes; Mr. Friedman--yes;
Mrs. Goodman--abstain; Mrs. Hunter--yes; Mrs. Greer--yes. The motion passed.
The Board asked that this service be reviewed six months after it has gone online.
LIBRARY CABLE NETWORK
The Board noted the Library Cable Network March, 1996 TCI Cable Guide.
NORTH SUBURBAN LIBRARY SYSTEM
Due to the absence of Mrs. Rich there was no NSLS Board of Directors' report.
Trustees noted the memorandum from Miriam Pollack, Assistant Director, NSLS,
regarding an organizational meeting for a networking group for trustees, Thursday, May 30,
1996 from 7:30 to 9:00 p.m. at the System Center.
�9
CO~NTS
FROM TRUSTEES
Mrs. Hunter reported that she is in the process of attempting to meet with the CEO of
U.S. Robitics. She will keep the Board apprised of her progress.
ADJOURNMENT
The meeting was adjourned at 9:01 p.m.
~-
ii
!l .
/~t<4-a~~~
Susan Schreck Greer, Secretary Pro Tern
�
Text
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Title
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Minutes, Monday, April 8, 1996
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Greer, Susan (Secretary)
Description
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Attachment: OPERATING FUND BUDGET FOR FY 1996-97, Salary Scale
Date
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1996-04-08
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Public Libraries -- Illinois -- Skokie
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LBM19960408.pdf
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Skokie Public Library, Skokie, IL
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eng
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1990s (1990-1999)
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11 p.
1990s
budget
library board meetings
-
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PDF Text
Text
May 9 , 1 984
Minutes of the regular meeting of the Board of Trustees of the
Skokie Public Library he l d Wednesday , May 9 , 1984 .
CALL TO ORDER
The meeting was called to order at 7:40 p . m. by Di ana Hunter ,
President .
Members present :
Diana Hunter , President; Dr . John M. Wozniak,
Vice President ; Shirley Merritt, Secretary ; Dr. Herman S. Bl och; Wa l ter B.
F l intrup ; Eva Weiner , Norma L . Zatz; and Mary Radmacher , Chief Librarian .
APPROVAL OF THE MINUTES OF THE MEETING OF APRIL 4 , 1 984
Dr . Bloch requested the fo l lowing correction on page 4 , under
POS ITION DESCRI PTION OF CHIEF LIBRARIAN , f i rst sentence , t he words ' here
and a ft er ' shoul d be hereinafter ; Mrs . Hu nter requested that on page 5
under REPORT FROM WALTER FLINTRUP RE PHOTOCOPYING MACHINES the sentence
should read:
The discu ssion of photocopiers was tabled until t he May Board
mee ting unti l more pric ing inf orma t ion would be available.
Mr . Flintrup made a motion , seconded by Mrs . Zatz to approve the
minut es as corrected .
The motion passed unanimously.
FINANCIAL STATEMENTS & BILLS
Mr . Flintrup q u estioned why we are stil l put ting mo n ey into the
SLS Unemployment Compensation Group Accou nt Fund.
that it is a state law to make a cont ribu t i on .
there is any pro rata refunding .
Miss Radmacher explained
Mr . Flintrup then asked i f
Miss Radmacher said she wou l d call Lester
Stoffe l , Executive Director, Su burban Libr ary System , regardi ng a reducti on
i n t he a mo un t we contribute because o f t h e s i zabl e res e rve fu nd.
After l ooking over the financia l statement s and bi ll s , Dr. Wozniak
made the following motion, seconded by Mr. Flintrup :
�- 2-
MOTION :
The roll was ca lled :
That the financ i a l statements for the General
Operating Fund , the Reserve Fund for t h e Purchase
of Sites and Buildings , the Year to Date Allocations
and Expenditures for the Reserve Fund for the
Purchase of Sites and Buil di ngs , the Report on t he
Fine Arts Acquisition Fund , and the SLS Unempl oyment
Compensation Group Accou nt for three months e nding
3/31/84 and accompanyi ng l etter be accepted , a nd
that the l ists of bill s from t h e General Operating
Fund in the amounts of $88,472.99 and $9 , 403 . 92 ,
and that the bil l from the Reserve Fund for the
Pu rchase o f Sites a nd Bu i l dings i n the amou nt of
$3,000.00 be approved for payment , subject to audit.
Mr . F l intrup--yes ; Dr .
B l och - ~yes;
Dr . Wozniak- -yes; Mrs. Zatz- - yes ; Mrs . Merritt--yes .
Mrs . We i ner - -yes ;
The motion pas sed
u nanimou s l y.
CIRCULATION REPORTS & LI BRARY USE STAT ISTICS
Aft er looking over t he Circul at i on Reports and Library Use
Statistics , Mrs. Zatz made a motion , seconded by Dr . Wozniak , to place the
Circulation Reports and Library Use Stati s tics on f i le .
The motion
passed unanimously.
CORRESPONDENCE
The letter from El i zabeth. W. Stone , Chair, National Library Week (NLW )
Committee , American Library Association (ALA) and Mrs. Hunter ' s rep l y ; the
letter f r om David Rabens; and the l etter to Mayor Albert J. Smith from Diana
Hunter were noted by the trustees .
Mrs . Hun ter read a letter from Mayor Smith wh i ch s a i d that h e would
discuss :.aif
n~lj8@~r
Vi l lage Manager ;./""•
the
v~ llii"8-ti; h~si ~~ d ~l~
~
""ti.c-
on~ ~ to ""s. ~LJd\J.o ~ ,
REPORT FROM TECHNICAL SERVICES DEPARTMENT HEAD
The report from the Technical Services Department Head was noted
by the trustees .
�-3-
PERSONNEL
Miss Radmacher reported on the appointments of Dina M. Sisto,
part-time supportive staff in the Circulation Department; Konstantia Sfikas,
part-time employee in the Custodial Department; Gary R. Gustin, full-time
professional assistant, Young People and Children's Department; and Norman
Weidner, part-time supportive staff in the Adult Services Department;
and on the resignation of Shin Ja Park, part-time employee, Custodial Department.
REPORT ON PLAQUE
Miss Radmacher reported that due to Mr. Bard 1·s illness and an
error in the plaque, there will be a delay in the Library receiving it.
The
plaque will be delivered immediately- after it is redone.
SKOKIE PUBLIC LIBRARY 1984-85 FISCAL BUDGET REVISIONS ADOPTED APRIL 4, .1984
Miss Radmacher distributed .approved revisions of the 1934·-85
fiscal year budget which were adopted at the April, 1984 Board meeting.
BUDGET RECOMMENDATIONS 1985-86 FISCAL YEAR
After discussion, it was the decision of the Board to combine the
lines "Conference Expense & Membership Fees" and ''Workshops and Tuition"
for the 1985-86 Budget.
At the suggestion of Mrs. Zatz the word ''reimburse ....
ment" will be added to the end of ''Office Expense and Transportation'·' line
for the 1985-86 Budget.
Mr. Flintrup made the following motion, seconded by Dr. Wozniak:
MOTION:
That the Skokie Public Library Board accept the
Recommended Budget for 1985-86 fiscal year.
The roll was called:
Dr.
Wozniak~.-yes;
unanimously.
Mr. Flintrup--yes; Dr. Bloch--yes; Mrs. Weiner--yes;
Mrs. Zatz--yes; Mrs. Merritt-'""yes.
The motion passed
�- 4-
SALARY SCALES AND BENEFITS
Miss Radmacher presented two revis ed salary scales : one for professional
and one for supportive staff .
After discussion regarding the recommended pro-
fessional salary scale, it was the consensus of the Board to categorize
Professional Grades IV , V & VI as Administrative Positions .
Meri t raises , longevity increments and cost of living increases were
discussed.
Dr . Bloch stated that a basic across the board increase i s justifi-
able and any increment based on merit, etc . should be above that amount , ~
between 2 % to 3% to those who a r e deservi ng .
Dr . Bloch then made the following motion, seconded by Mr . Flintrup :
MOT I ON:
The ro ll was called:
That the Skokie Public Library Board of Trustees
pass a 5 % cost of living increase for full and
part- time salaried e mployees .
r. F lintrup--yes ; Dr. Bloch--yes; Mrs . Weiner --yes ;
M
Dr . Wozniak- - yes ; Mrs . Zatz- - yes ; Mrs . Merritt- - yes .
The motion passed
unanimously.
Mr . F lintrup then made the fol lowing motion, seconded by Dr . Wozniak :
MOTION :
That the Skokie Public Library Board of
Trustees adopt the Recommended Professional
and Supportive Salary Sca l es .
The roll was call ed and the motion passed unanimously.
The trustees r ead the recomme nd a tions from Department Heads a nd
Miss Radmacher ' s memorandum supporting action.
The Board accepted the recommendations for an increase i n the Library ' s
contribution toward health insurance premiums .
r
Dr . Bloch moved and M s . Weiner
seconded :
MOTI ON :
That the Skokie Public Library pay 70% of the
health insurance premium for Li brary employees .
Upon roll call the motion passed u nanimous l y .
�-5-
The first part of reconunendation two was that after five or more years
of. s~rvlce to the Skokie Public Library, an employee, upon termination, be paid
for 25% of all a~crued sick leave.
Dr. Bloch stated that he opposed
recommendation two because we should not pay. employees for being healthy and
it sounds as if we are paying them doubly--normal health should not be
rewarded.
Mr. Flintrup then asked if we allow the accumulation of sick days
from year to year.
Miss Radmacher said we do.
Mrs. Merritt made the following motion, seconded by Mrs. Zatz:
MOTION:
The roll was called:
That after five or more years of service to the
Skokie Public Library an employee, upon termination,
be paid. for 25% of all accrued sick leave~
Mr. Flintrup--no; Dr. Bloch--no; Mrs. Weiner--abstain;
Dr. Wozniak--yes; Mrs. Zatz--abstain; Mrs. Merritt-yes; Mrs. Hunter . . . -no.
The motion did not pass.
The second part of reconunendation two was.discussed and the
following motion was made by Mrs. Merritt, seconded by Mrs. Zatz:
MOTION:
The roll was called:
That employees with 60 or more days of sick leave
accrued as of January 1 of each year be eligible
to.receive on December 3l of that year, payment
at a 50% rate of all sick leave days accrued,
but not used during that year in excess of
eight days.
Mr. Flintrup--no; Dr. Bloch--no; Mrs. Weiner--abstain;
Dr. Wozniak--yes; Mrs. Zatz--no; Mrs. Merritt--yes.
The motion did not pass.
Regarding the recommendation to reinstate time and a half to all
employees for Sunday, following discussion, Mrs. Weiner moved and Dr. Bloch
seconded:
MOTION:
The roll was called:
That the Skokie Public Library reinstate time and
one-half pay for SUnday hours for all employees.
Mrs. Zatz--no; Dr. Wozniak.--no; Mrs. Weiner--.yes;
Dr. Bloch--yes; Mr. Flintrup--no; Mrs. Merritt--no.
The motion did not pass.
�- 6-
No action was taken on recommendation four
(payment of vacation time
accrued when termination of employment takes place between the end of the
six - month probation and before the end of the firs t year of service) .
After discussion of the recommendation to provide 50% of the b ereave ment pay offered to full-time employees to part- time employees Mrs . Zatz
moved and Mrs. Weiner seconded :
MOTION :
The roll was called :
That bereavement pay for part-time salar ied
employees be allowed at the rate of 50% of
the bereaveme_ t pay granted to full-time
n
salaried employees .
Mr. Flintrup--yes; Dr. Bloch--·yes; Mrs. Weiner- ·-yes;
Dr. Wozniak- - yes ; Mrs. Merritt --yes .
/tr,is . l.A-rz-.y~
The motion passed unanimously.
Nex t year the trustees would like Miss Radmacher to compile a survey
of the 45 NSLS libraries to show three things:
and one-half for Sunday hours , 2.
l .
Libraries that pay time
The libraries practice of payment for
accrued sick leave upon termination of an employee, and 3.
each library gives its e mployees.
Number of holidays
This survey should apply to both fu l l-time
and part- time employees .
POSITION DESCRIPTION OF CHIEF LIBRARIAN
The revised and approved copy of the Chief Librarian ' s Position
Description was distributed.
BU ILDING
Miss Radmacher distributed copies of the new proposal from Johnson Controls
and noted that there was no increase re the Maintenance Contract , and Mrs. Zatz
made the following motion, seconded by Dr. Wozniak:
MOTION:
That the Skokie Public Library Board ac.cept the Custom
Programmed Maintenance Agreement with Johnson Controls
for one year beginning May l, 1984 for $1 , 925 monthly
for a total annual payment of $23 ,100 .
�- 7-
The roll was c a lled:
Mr. Flintrup--yes; Dr. Bloch--yes; Mrs. Weiner- -yes;
· "'~~. 11\.G",t.<.crr-- ye,.
Dr. Wozniak - -yes; Mrs . Zatz--yes ·· ~he motion passed unanimously .
1
Damage
Miss Radmacher reported the window in the watercourt was damaged
during the windstorm and window lites on the Oakton Street side of the Library
need to be replaced because of vandalism .
Also , a tree was uproot ed on the
north side of the Library; our insurance company has been notified.
REPORT ON SIGNAGE IN THE LIBRARY
Due to the length of the May Board meeting , this will be put on the
June Agenda .
REPORT ON AUTOMATION
A report on progress of the Data Processing Room was made .
After
little discussion, the following motion was made by Mrs. Weiner , seconded
by Dr . Wozniak:
MOTION:
The Board of Trustee s r equest that the Data Processing
Room be consistent wi th the decor of the Library .
Dr . Bloch then moved to amend the aforementioned motion, seconded by
Mr. Flintrup:
AMENDED
MOTION :
The roll was ca l led:
In order to make the Data Processing Room compati b l e
with the rest of the Library, the Board o f Trustees
of the Skokie Publ ic Library ask that any changes in
the d ecor be acceptable to the Skokie Public Library
with the Chief Librarian acting as the Board ' s
representative.
Mrs. Zatz--no ; Dr . Wozniak- -yes; Mrs . Wei ner--no ;
Dr . Bloch--yes ; Mr. Flintrup - - y es ; Mrs. Merritt--yes .
The motion passed .
Miss Radmacher r eported t h at as yet we have had no r espons e re the
contract the attorney sent to GEAC.
MEETING ROOM APPLICATIONS
Due to the l ength of the May Board meeting , MEETING ROOM APPLICATIONS
will be put on the June Agenda.
�- 8-
REPORT FROM MR. FLINTRUP RE PHOTOCOPYING MACHINES & COI N CHANGER
Mr . Flint rup reported that the A. B. Dick photocopier is manu factured
in Taiwan , Japan and Germany; the Xerox machine ' s parts are imported; and all
othe r photocop.iers listed are Japan ese made .
He stated that we plan t o put
the coin changer directl y opposite t h e reference desk.
There is a space
between the cabinets and the walls where it would fit perfectly.
Mr. Flintrup then made the following motion , seconded by Dr . Wozniak :
MOTION :
That the Skokie Public Library proceed wi th the
purchase of two MITA DC 31 2 RE photocopiers at
a cost of $4,995 complete each , and one bill
changer for $2,900 with stand and alarm.
The roll was called and the motion passed unanimousl y .
Mr . Flintrup will contact Cook County Photocopy Company to f i nd out
which of our present machines is in the best condition.
REPORT FROM EVA WEINER RE KURZWEIL READING MACHINE {KRM )
The trustees thanked Mrs . Wei n e r f o r her exce l l ent l etters regarding
the Kurzweil Reading Machine .
REPORT ON NORTH SUBURBAN LIBRARY SYSTEM
Mrs . Weiner reported that there wi l l be an educational workshop --one
in October and one in January.
procedures.
She also attended a meeting of bylaws and
Appreciation was expressed to Mrs . Weiner for serving as an NSLS
Board member .
COMMENTS FROM TRUSTEES
Mrs. Merri tt asked ie th e READER could be available in the Library
and one saved for each trustee.
•
The trustees wou l d like Miss Radmacher
~?~~ ~
~
---·--6J.
~
•
•
•
...
~
to ~
healt \l! nsurance for Library
~ ~"-li4V.,
trustees Y Mr . F l intrup gave a brief report on Legislative Day and the LACONI
dinner he attended .
·
�- 9-
Mrs . Hunter reported that she attended an Ill inois Arts Council
meeting in Springfield .
Mrs . Hunter distributed a report from Charlene Louis
re the mock t rial and e xpressed the Board's thank you for the fine job she has
:tij . St ........ ~~ ~ '11-~ ~· z.~ ~ ~.A.A...J
,_,,---- ~
~---,I'\
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b een d .
a4'4·~ .. L
ADJOURNMENT
~.~~AA: . Q: "rJu_
._ .., _ . . . _ _ - -
The meeting adjourn ed at 1 1: 20 p .m.
~
JW.ccc.i,
The next meeting of the Skokie
Public Library Board of Trustees will be June i3, 1984 at 7: 30 p . m .
�SKOKIE PUBLIC LIBRARY
1985-86 Fiscal Year Budget
Adopted May 9, 1984
Personal Services
Salaries
$1,730,000
Professional Services
7,260
Contractual Services
Binding
10,000
Services to Maintain Equipment
25,000
Services to Maintain Buildings and Grounds including
monitoring & maintenance service contract
130,000
Insurance
75,000
Utilities
90,000
Conference Expense, Membership Fees, Workshops and Tuition
26,000
Services to Maintain Automotive Equipment
7,000
Postage
15,000
Printing and Publicity
13,750
Data Processing
75,000
Audit Expense
1,500
Reception and Entertainment
5,000
Rental of Equipment and Materials
35,000
SAVS Service
3,500
Commodities
264,000
Books
53,000
Periodicals
Audio Visual
14,000
Recordings, Discs
7,500
Films
Micro forms
25,000
Cassettes, Video and Audio
24,000
1,000
Art Prints
12,000
Computer Software
Library Supplies
55,000
Janitorial Supplies
17,500
5,000
Off ice Expense and Transportation
Other Charges
20,000
Contingency
Capital Outlay
Furnj.~E!
and
40,000
~~i~~nt
...
TOTAL • • •
The undersigned hereby certifies that she
Board of Directors and that the foregoing
Public Library budget unanimously adopted
the 9th day of May, 1984 at which meeting
-
Sworn and subscribed before llie
.
•·
. . ..
• $2,787,010
is the Secretary of the Skokie Public Library
is a true and correct copy of the Skokie
by the Board a~. its regular meeting held on
a quorum of such Board was present.
Shirley~itt
.,,,r
-
Secretary
this//&i(da~~-~~o~i\ft!llC::-~lw9~8~4~:::::w:;...__~~-=-~=-~·~=--------------4
Katherine Kozak
My conunission expires November 28, 1986.
~-
Notary
�
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Text
May 9, 1984
Minutes of the Annual Meeting of the Board of Trustees of the Skokie
Public Library held Wednesday , May 9 , 1984.
CALL TO ORDER
The meeting was called to order at 11 :25 p.m. immediately fo l lowing
the adjournment of the regular meeting , by Diana Hunter , President .
Members present :
Diana Hunter , President; Dr . John M. Wozniak,
Vice President; Shirley Merritt, Secretary; Dr. Herman S. Bl och ; Walter B .
Flintrup; Eva Weiner; Norma Zatz; and Mary Radmacher, Chief Librarian.
ELECTION OF OFFICERS
Mrs. Zatz made the fo l lowing motion, seconde d by Mrs. Weiner:
MOTION:
That the Skokie Public Library Board of Dir ectors
retain the same slate of offi cers for the coming year :
Diana Hunter, Pres ident
Dr. John M. Wozniak, Vice President
Shirley Merritt , Secretary
The rol l was called:
Mr . Flintrup --yes; Dr. Bloc h- - y e s; Mrs. Weiner--yes;
Mrs. Zatz --yes; Dr. Wozniak --yes: Mrs . Merritt --y es .
The motion passed
unanimously .
Following the e l ection of officers the Board approved .-. salary of $ 52 , 00 0
~ Chief Librarian 1 A\~ R.~~' ~ 8~ ~ ~
~ d.t. ~ ci~L~,~ ~rF~~ /
sahsy for
~~~~i>~~·
r
~..--.~-/. }
Shirley Me
itt
Secretary
�
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Original Format
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Dublin Core
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Title
A name given to the resource
Minutes, Wednesday, May 9, 1984
Annual Meeting, Wednesday, May 9, 1984
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Merritt, Shirley (Secretary)
Description
An account of the resource
Annual Meeting, Attachment: Budget
Date
A point or period of time associated with an event in the lifecycle of the resource
1984-05-09
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19840509.pdf
LBM19840509_Annual.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
Temporal characteristics of the resource.
1980s (1980-1989)
Extent
The size or duration of the resource.
10 p.
1 p.
1980s
Annual meeting
budget
library board meetings
-
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17d0a6bc039d4ea871fe73941c851f27
PDF Text
Text
April 10, 1985
Minutes of the regular meeting of the Board of Trustees of the
Skokie Public Library held Wednesday, April 10, 1985.
CALL TO ORDER
The meeting was called to order at 7:31 p.m. by Diana Hunter, President.
Members present:
Diana Hunter, President; Dr. John M. Wozniak, Vice
President; Shirley Merritt, Secretary; Dr. Herman S. Bloch; Walter Flintrup;
Eva Weiner; Norma L. Zatz; and Mary Radmacher, Chief Librarian.
Observers present:
Mr. Thomas K. and Dr. Sheela K. George, 4140 Emerson,
Skokie, Illinois 60076; Mrs. Sara Liebovitz, 4137 Emerson, Skokie, Illinois 60076;
Robert Nysenbaum, 6256 North Talman, Chicago, Illinois; and Myrna Petlicki,
8245 Crawford, Skokie, Illinois 60076.
A motion was made by Mr. Flintrup, seconded by Dr. Wozniak to set aside
the regular order of business to hear from the observers.
The motion passed
unanimously.
The observers complained about the noise and air pollution at the Keeler
and Emerson bookmobile stop.
They requested that the bookmobile be moved to a
different location.
Mrs. Hunter thanked the Georges and Mrs. Liebovitz for coming and they
and Mr. Nysenbaum left the meeting.
Mr. Flintrup asked now many people patronize the bookobile at this
location.
Miss Radmacher responded that it is a very good stop with high
circulation.
After discussion, it was decided that after investigation of the
situation
a report would be made at the May meeting.
A motion was made by Mr. Flintrup, seconded by Dr. Wozniak to return
to the regular order of business.
The motion passed unanimously.
�-2-
APPROVAL OF THE MINUTES OF THE MEETING OF MARCH 13, 1985
Mrs. Hunter requested the following corrections:
on page 4, under
REPORT ON MEETING RE BUDGET WITH VILLAGE BY DIANA HUNTER, the second paragraph
should be changed to "Dan Ryan agrees with the concept of a capital improvements line item in the budget and Mrs. Hunter stressed the fact that the
Village has multiple sources of funding and the Library has been 83% dependent
on property tax."
changed to;
Also on page 4, same heading, the third paragraph should be
"The Village was asked not to alter the Skokie Public Library
budget in the future . "'
On page 6, under REPORT FROM EVA WEINER RE KURZWEIL READING MACHINE
(KRM), second paragraph, the last two sentences should be changed to:
"She
thinks the State should request a market study as part of the grant and an
analysis of usage after the grant.
Her concern is the Allen County Library in
Ft. Wayne, Indiana--their Kurzweil Reading Machine is not being used after
an extensive publicity, education and training project.''
Mrs. Zatz requested the following correction on page 6, under REPORT
FROM EVA WEINER RE KURZWEIL READING MACHINE
should read:
"The roll was called:
(.KRM) ,
that the roll call vote
Mr. Flintrup---no; Dr. Bloch--yes;
Mrs. Weiner--yes; Dr. Wozniak--yes; Mrs. Zatz ... -no; Mrs. Merritt--no; Mrs. Hunter-yes, that it be written as a demonstration project."
Also, the parentheses after
the vote should be removed.·
Dr. Bloch asked the following corrections be made:
On page 2, under
AD COPY COMPILED BY DIANA HUNTER, PRESIDENT, first paragraph, change spelling
of the word purused to "perused."
On page 7, under REPORT FROM EVA WEINER RE
KURZWEIL READING MACHINE (KRM), the third paragraph should read:
"Since
there was some doubt about the outcome of the above vote, Dr. Wozniak made the
following motion, seconded by Mr. Flintrup."
�-3-
Mr. Flintrup then made a motion, seconded by Dr. Wozniak to approve
the minutes as corrected.
The motion passed unanimously.
Mrs. Zatz then made the following motion, seconded by Dr. Wozniak:
MOTION:
The Skokie Public Library Board moves that the
following items on the Consent Agenda be approved
subject to audit:
1. Financial Statements
2. Bills
A roll call vote for approval was unanimous.
Discussion ensued regarding the costs incurred for temporary
services.
Miss Radmacher explained the need for additional custodial help and
the search for a permanent employee.
UNEMPLOYMENT. COMPENSATION INSURANCE
Lester Stoffel's letter responded to Mr. Flintrup's question regarding the contributions to the Unemployment Compensation Group Account in regard
to the large amount of money in the Fund.
After discussion the following motion was made by Dr. Bloch; seconded
by Mr. Flintrup:
MOTION:
That it is the request of the Skokie :Publi.c
Library Board that the Unemployment Compensa-.
tion Joint Account minimize their assessments
to libraries until such time as resumption of
current levels of contributions can be justi-fied.
A roll call vote for approval was unanimous.
Mrs. Zatz made the following motion, seconded by Mr. Flintrup:
MOTION:
The Skokie· Public Library Board moves that
the following items on the Consent Agenda
be placed on file:
1. Circulation Reports
2. Library Use Statistics.
3. Correspondence
4. Reports from Department Heads
The motion passed unanimously.
�-4-
PERSONNEL
Miss Radmacher reported on:
the appointment of Cecilia Judd as
Departmental Secretary in Adult Services Department; the transfer of John Kadus,
former Adult Services
Depar~~ental
Secretary, to Professional Assistant, Grade I;
and the resignations of Margaret Wagner, part-time supportive and Karen Miller,
part-time professional, both from Adult Services Department.
REPORTS FROM DEPARTMENT HEADS
Dr. Bloch questioned the power outage incident of March 4:
have happened had the computer been on-line?
what would
Miss Radmacher said that the
computer was on-line; that in-house training_programs were in progress.
computer did stop, but no problem occurred.
The
Dr. Bloch requested that we explore
the need for a power pack and that specific figures be brought back to the May
meeting.
REVENUE SHARING FUNDS REQUEST FOR 1985
The letter from Mayor Albert J. Smith to Diana Hunter acknowledging
receipt of our request was noted.
BUILDING
Johnson Controls
The Johnson Controls renewal contracts prices are within the projected
figures.
Johnson Controls has spent much time in attempting to equalize the
temperature in the Library and service appears to be improving.
Discussion followed and Mrs. Hunter asked Miss Radmacher if she would
recommend the acceptance of Johnson Controls' proposals.
tively.
She replied affirma-
Mr. Flintrup then made the following motion, seconded by Dr. Wozniak:
MOTION:
That the Skokie Public Library Board of Trustees
accept the Johnson Controls TABS proposal in the
amount of $1,182 and the Johnson Controls Maintenance
Agreement proposal in the amount of $1,900.
A roll call vote for approval was unanimous.
�-5-
Emergency Lighting
The Fire Department recommended 21 locations throughout the Library
for emergency lighting fixtures.
The Board had recommended using the Village
Engineering Department_, the Building Department or the insurance company for
information on the installation of these fixtures.
Brod Electric had presented a proposal in accordance with the Village
locations.
However, since the amount proposed by Brod Electric was in excess
of $5,000, some specifications or outline of materials and installation must
be developed.
Dr. Bloch asked for further information at the May meeting.
AUTOMATION
The letter from Shaw Electric was noted.
Discussion followed regarding
Shaw was not the low bidder.
GEAC~
Miss Radmacher distributed the memo from the Library's Technical
Services Department dated October S, 1984, regarding retroconversion.
REPORT FROM EVA WEINER RE KURZWEIL READING MACHINE (KRM)
Effective next month, the heading of "Report from Eva Weiner Re
Kt1lrzweil Reading Machine (KRM)" will be changed to BLIND AND PHYSICALLY
HANDICAPPED 'PROJECT.
A tabulation of the results of the blind and physically handicapped
survey was distributed for trustees.
REPORT ON NORTH SUBURBAN LIBRARY SYSTEM
Mrs. Weiner reported on a SAVS project for special additional materials
for the blind.
Referring to the NSLS Legislative Notes, Mrs. Hunter said it would be
a good idea to write to legislators apprising them of the need for library
rate postage.
�-6-
APPOINTMENT OF EVA WEINER AS THE SKOKIE PUBLIC LIBRARY REPRESENTATIVE TO THE
NORTH SUBURBAN LIBRARY SYSTEM BOARD
The following motion was made by Dr. Wozniak, seconded by Mrs. Zatz:
MOTION:
That the Skokie Public Library Board reappoints
Mrs. Weiner as the Skokie Public Library representative to the North Suburban Library System
(NSLS) Board.
The motion passed unanimously.
BUDGET RECOMMENDATIONS
In line with previous discussions, Miss Radmacher prepared a
further reduced budget, a copy of "vthich is attached.
After discussion, the following motion was made by Dr. Bloch,
seconded by Dr. Wozniak:
MO'I'ION:
The Skokie Public Library Board accepts the
proposed budget of 4/10/85, 2nd revision
in the amount of $2,497,000.
A roll call vote for approval was unanimous.
Dr. Bloch requested that Mrs. Hunter talk to Charlene Louis re
PR on the budget.
Mrs. Hunter requested copies of the budgets of the Evanston, Oak Park
and Arlington Heights libraries for the May meeting for comparison purposes.
After discussion, Dr. Bloch reconunended an attorney''s opinion regarding
the listing of the Library separately on the tax bill and public hearings on the
budget.
A brief discussion of the newly proposed health insurance package,
including dental insurance, was discussed.
COMMENTS FROM TRUSTEES
There were no conunents.
ADJOURNMENT
The meeting adjourned at 10:25 p.m.
EXECUTIVE SESSION
The Board went into executive session.
Secretary
�Budget 4110185
Budget 4/i0/85
A
Account
1
Na'lle
2
Salarie s
Professional Services
Audit
f;
Binding
7
Services to Maintain Equipnent
Services to Maintain Buildings& Grd
8
g
Services to Maintain Auto Equii:ment
"!O Insurance
1i Utilitie s
3
4
5
12
Conferences,Msnberships,~orkshops
13
Postage
Printin g and Publici ty
Data Processing
Reception &Entertainnent
Rental of Equipnent and Materials
SAVS Services
Books
Periodi cals
Audio Visual-Records
14
15
16
17
18
19
20
21
22
Z3
24
25
26
'Z7
28
29
30
31
32
33
Films
Microf onns
Cassettes
Art Prints
Canputer Software
Library Supplies
Janitor ial Supplies
Off ice Expense and Transportation
Contingency
Furniture and Eqipnent
Bank Service Charge
Totals
0
c
B
Approved Budget FV.84-85 Revision 84-85 Budget Vear to Date Expenditure
FY 1984-85
Per Dan Ryan's Proposal
reo. oo
6.600. 00
1, 500. OD
10, ODO. 00
25. 000. 00
i21, ODO. 00
6. 000. 00
82. 500. 00
84, 000. 00
25, 000. 00
15,. 000. 00
1a 500. oo
79. 000. 00
5, 000. 00
29.. 000. 00
3, 000. 00
245. 000. 00
48, 000. 00
14, 000. 00
7,500.0 0
23, 000. 00
22.. 000. 00
1, 000. 00
12.. 000. 00
SS. 000. 00
16, 000. 00
000. 00
19, 000. 00
35.. 000. 00
i.5~
s..
2.. 520, 660. 00
,_ 250. 000. 00
4,400. DO
1. 500. 00
7, 000. DO
21. 000. 00
eo. ooo. oo
1. 305, 833. 77
5, 378. 15
0.0
8, 046.49
12. 76(!. 56
62.. 63:.. 30
6. 000. 00
1, 847. 87
82. 500. DO
oo. 122. 67
51, 730. 92
ie. 4C6.93
9,315.5 8
11, 895. 62
81, 000. 00
14. DOO. DO
15,. 000. DO
13. 000. 00
6.5, ODO. DO
a 300. oo
38, 000. DO
2.. 200. DO
215,. 000. DO
42.. 000. DO
8. 500. DO
1. 000. DD
15,. 000. DO
1~ 000. 00
SOD.DO
5,. 000. DO
44, 000. DO
16. 000. OD
2.600. DO
12. 000. 00
18. 000. DO
3. 000. 00
2. 001. 500. DO
40.952. 17
4,4Cl5.7 8
32.. 893.83
1, 550. 86
2CJ3. 925. 77
35,429. 68
5, 195. 29
0.0
6, 500.30
7,284.4 3
0.0
1, 110. 11
'3'1, 620. 68
14,398. 32
2. 448. 36
5.536.3 3
24.634. 49
1, 000. 00
1,979.874.26
E
Balance of 2.. re1. 500. 00
(5.S, 833. 77)
(978. 15)
1, 500. 00
(1. 046. 49)
8.239.4 4
17.363. 70
4, 152. 13
i3,3TI.3 3
29,269. re
(2.. 400.93)
5,684.4 2
1, 104. 36
24, 047.83
(1, 100. 78)
5, 100. 17
649. i4
11, 074.23
6.570.3 2
3,304. 71
1, 000. 00
8,499. 7C:
7, 715.57
500.00
3,889.8 9
6.379.3 2
1,601.6 8
151.64
6. 463.67
(6,634.4 9)
1. 99i. 00
1oi.625 . 74
,
2
3
4
5
6
1
8
9
io
11
i2
13
14
15
16
17
18
19
20
21
'l?
z~"
2..
25
2f,
27
28
29
30
31
32
33
f
First Revision of 85-86
Budget Proposed 3ti3/85
i. 500. 000. DD
7, 000. DO
1, 500. DO
8, 000. DO
20. 000. 00
100. 000. 00
6.000.0 0
90, 000. 00
75, 000. OD
25, 000. 00
is, 000. DO
15, 000. 00
115, 000. 00
6.000.0 0
35, 000. 00
3, 000. 00
250, ODO. DO
48. 000. 00
12. 000. 00
2. 500. 00
25, ODO. OD
26, 000. 00
0.0
12.. 000. 00
50, 000. 00
18, 500. 00
5,
ODO.OD
18, 000. 00
i40, 000. DO
2.. 000. 00
f. 630, 500. DO
G
Second Revision of 85-86
Budget Proposed 4tiol85
1. 420, 000. 00
7.000.0 0
1.5DO. 00
8, ODO. 00
20, ODO. 00
100, ODO. DO
6, 000. 00
90. JOO. 00
65, 000. DO
20, 000. DO
15, 000. 00
15, 000. 00
115, ODO. DO
6, ODO. 00
35, ODO. OD
3, ODO. 00
230, DOD. 00
48, 000. 00
12.. 000. 00
0.0
20, 000. 00
16, ODO. 00
0. 0
12.. ODO. OD
50,000. 00
18,500. OD
4, 000. OD
18, 000. 00
140,000 .00
2..000. 00
2.. 497, 000. 00
�
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Original Format
The type of object, such as painting, sculpture, paper, photo, and additional data
Serial publication, paper document
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Minutes, Wednesday, April 10, 1985
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Merritt, Shirley (Secretary)
Description
An account of the resource
Attachment: Budget Spreadsheet
Date
A point or period of time associated with an event in the lifecycle of the resource
1985-04-10
Format
The file format, physical medium, or dimensions of the resource
PDF
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Identifier
An unambiguous reference to the resource within a given context
LBM19850410.pdf
Publisher
An entity responsible for making the resource available
Skokie Public Library, Skokie, IL
Language
A language of the resource
eng
Temporal Coverage
Temporal characteristics of the resource.
1980s (1980-1989)
Extent
The size or duration of the resource.
7 p.
1980s
budget
library board meetings
-
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c0921416f9320b1bdc093f2c636f2f9d
PDF Text
Text
April 9, 1986
Minutes of the regular meeting of the Board of Trustees of the
Skokie Public Library held Wednesday, April 9, 1986.
CALL TO ORDER
The meeting was called to order at 7: 20 .9. m. by Diana Hunter,
President.
Members present:
Diana Hunter, President; Shirley Merritt,
Secretary; Dr. Herman S. Bloch; Eva Weiner; Norma L. Zatz; and Carolyn A.
Anthony, Director.
Members absent:
Dr. John M. Wozniak, Vice President·; and Walter
Flintrup.
After discussion, it was the consensus of the Board that the
personnel classifications and salary scales prepared by Mrs. Anthony,
which were scheduled for review in executive session prior to the regular
Board meeting, should be discussed with a full complement of Board members.
Therefore, a special meeting will be held Wednesday, April 23, at 9 a.rn.
if Dr. Wozniak and Mr. Flintrup can attend.
A confirmation memorandum should
be sent to the Board of Trustees confirming the special meeting as soon as
it can be arranged.
APPROVAL OF THE MINUTES OF THE MEETING OF MARCH 12, 1986
Dr. Bloch floved that the Board accept the minutes as written subject
to corrections.
Mrs. Zatz seconded the motion.
Dr. Bloch asked the following corrections be made:
Page 3, under National Library Week, April 6-12, 1986, fourth line,
the spelling of "marquis" be corrected to "marquee".
Page 5, under DANIEL D. BROWN, SKOKIE PARK DISTRICT •.. , sixth
line should read:
anticipates this gesture of good will "should be" a
positive step towards governmental agencies working together in other areas.
�-2-
The motion to accept the minutes as corrected passed unanimously.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS AND LIST OF BILLS
Mrs. Zatz made a motion, seconded by Dr. Bloch:
MOTION:
That the Skokie Public Library Board of Trustees
approves the Financial Statements and the List
of Bills on the Consent Agenda, subject to audit.
A roll call vote for approval was unanimous.
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORTS FROM DEPARTMENT HEADS
CORRESPONDENCE
Mrs. Zatz made a motion, seconded by Dr. Bloch:
MOTION:
That the Skokie Public Library place on file
the following items on the Consent Agenda:
1. Circulation Reports
2. Library Use Statistics
3. Reports from Department Heads
4. Correspondence
The motion passed unanimously.
Mrs. Merritt again noted the.decrease in the use of the Young
People and Children's Department computer by adults, children and staff.
Mrs. Merritt stated she would like us to offer some type of computer
classes for patrons who wish to learn how to use the computer.
Discussion followed.
SLS UNEMPLOYMENT COMPENSATION GROUP ACCOUNT FUND CASH BASIS FOR 3 MONTHS
ENDING MARCH 31, 1986
The SLS Unemployment Compensation Group Account Financial Statement
and accompanying letter from V. J. Vogel, Business Manager, which arrived
just prior to the Board meeting and were, therefore, unable to be included
in the packet mailed to the Trustees, were reviewed.
�-3-
Mr. Vogel's letter (a copy of which is attached) included the
resolution regarding consideration of paying dividends to participating
libraries and to discontinuing the unemployment compensation umbrella
insurance.
The Trustees unanimously approved the SLS Unemployment Group
Account Fund financial statement, subject to audit.
APPROVAL OF THE FINAL BUDGET - SUGGESTED REVISIONS 1986-87
The Board reviewed the Final Budget prepared by Mrs. Anthony.
Discussion followed.
Mrs. Anthony suggested an increase in fines charged which would·
generate a small amount of additional revenue.
After discussion Dr. Bloch made a motion, seconded by Mrs. Merritt:
MOTION:
That the Skokie PUblic Library Board of Trustees
approves the recommendation of the Director to increase the fine from five (5) cents to ten (10)
cents per day on all overdue books, phonograph
records, audiocassett~s, periodicals and pamphlets
effective May 1, 1986.
A roll call vote for approval was unanimous.
Signs will be posted regarding the fine increase.
The fine
accrues. to a maximum of five (5) dollars per overdue item, or the replacement
cost of the item, whichever is less.
(.The maximu.111 fine will not change.)
The fine for overdue videocassettes will remain $2.00 per day.
Further discussion ensued regarding the lack of sources of revenue
for the Library--and the small amount of revenue generated with fee and
fine charge increases.
Dr. Bloch
MOTION:
~ade
a motion, seconded by Mrs. ·Merritt:
That the Skokie Public Library Board of Trustees
approves the 1986-87 Budget as proposed by the
Director in the amount of $2,581,950~
A roll call vote for approval was unanimous,,
�BUDGET FV 86/87 (Suggested Revisions)
Page 1
A
1
2
3
4
5
6
7
a
g
10
11
12
13
14
15
16
17
18
19
20
21
22
ACCOUNT NAtE
SALARIES
PROFESSIONAL SERVICES
Al.IJIT
BIND I~
HAINTENANCE CF EQUIPtENT
HAINTENANCE OF BUILDINGS &GROl:JNDS
HAINTENANCE OF AUTO EQUIPHENT
INSlRANCE
UTILITIES
CONFERENCE.. tEHBERSHIP., WRKSHOP.. ETC.
POSTAGE
PRINTING AN> Pl.13LICITV
DATA PROCESSING
RECEPTION AND ENTERTAINNENT
RENTAL OF EQUIPHENT &HATERIAL.S
.
SAVS SERVICES
JCPL(OPERATING)
CABLE(LCN)
BOOKS
PERIODICALS
23 AUDIO VISUAL - RECORDINGS
MICROFILMS
24
25
CASSETTES(AUOIO)
· CASSETTES(VIDEO)
26
21·
COHPUTER SOFTWARE
28 LIBRARY SUPPLIES
29
JANITORIAL SUPPLIES
30 OFFICE EXPENSE AND TRANSPORTATION
CONTIN3ENCV
31
FlllNITl.R AND EQUIPMENT
32
33 BANK SERVICE CHARGE
34 SUBTOTAl..(6EtERAL OPERATING)
35 CAPITAL
TOTAL
36
c
B
APPROPRIATION
FY
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1985-86
1,420, ODO
7,000
1..500
B.. 000
20, 000
100, 000
6, 000
90.. 000
65., 000
20.. 000
15, 000
15.. 000
115, 000
6,000
35.. 000
3,000
0
0
230, 000
48, 000
12., 000
20, 000
16.. 000
0
12, 000
50, ODO
18.. 500
4, 000
18, 000
140.. 000
2,000
2.497.. 000
FV
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
0 $
2,497.. 000 $
PROPOSED
1986-87
1, 450, 000
6,000
1, 200
6, 000
24, 000
70, 000
7.. 000
120.. 000
56., 000
20, 000
a.. ooo
15.. 000
65, 000
5,000
25, 000
2.500
130, 000
10, 000
270, 000
52, 000
13, 000
12, 000
6,000
16, 000
8, 000
40, 000
20, 000
750
12, 000 .
35, 000
1,500
2.. 506.. 950
75.. 000
2. 581, 950
�-4After further discussion with regard to the tax levy of 29.9,
Dr. Bloch made a motion, seconded by Mrs. Zatz:
MOTION:
That the Skokie Public Library Board of Trustees
passes and requests that revenue equal to $2,365,830
be incorporated in the Village budget as the Library
levy.
A roll call vote for approval was unanimous.
DIRECTOR'S REPORT
Mrs. Anthony reported on the following:
Skokie Accessible Library Services (SALS)--special event June 3,
4 to 6 p.m.
This occasion will showcase accomplishments of the first
year of the SALS grant and Mayor Smith has been invited to speak.
Various
community leaders, organization representatives and the press will be asked
to attend.
Literacy grant proposal--The new literacy grant proposal was
summarized in Dorothy Rasmussen'sreport on the literacy program included
with the Board materials.
This grant was for six months.
With this grant,
Northbrook, Glenview and Wilmette are joining as new members of the Oakton
District cooperative project.
Glencoe and Morton Grove will come.on board
in July.
Gift from AARP--The American Association of Retired Persons met
in the Library on April 1 and made a gift of $100 to the Library.
CD for $70,000 at Skokie Trust--this is due May l for reinvestment.
Don Lyon, Library Attorney, is on the Board of Directors at Skokie Trust
and sent a letter stating that he had in no way influenced us to invest
money there.
Dr. Bloch stated that whenever a CD is due, regardless of which
bank holds our investment, it is our duty to reinvest in the bank which has
the highest rate of return.
He suggested Talman Home Federal Savings and
Loan Association also be included in our search for the best rate of return
�SUBURBAN LIBRARY SYSTEM
125 Tower Drive/ Burr Ridge. Illinois 60521
Telephone: (312) 325-6640
Lester L. Stoffet. Executive Director
April 1986
SLS Unemployment Group Participants:
In the eight years your Fund has been in existence, the Fund has
collected $807,064.94 from participants and spent $229,444.42 for
claims, $2,390.00 for legal fees, $15,689.00 for administrative
expenses, $71.34 miscellaneous expenses, $4,000.00 for audits,
$26,588.50 for insurance, and $16,475. 70 to Reed, Roberts for
claims administration , for a total expenditure of $294,658.96. It
has earned $379,657.39 in interest on investments and late
charges. There is a balance of $892,063.37 in the Fund at March
31, 1986.
In response to questions received from participating libraries,
the SLS Board, which is charged with the responsibility for the
Fund, has passed the following resolution:
RESOLVED, THAT SLS ESTABLISH A GOAL OP $1,000,000 BALANCE
IN THE SLS UNEMPLOYMENT COMPENSATION JOINT ACCOUNTJ THAT
ONCE THIS BALANCE IS REACHED, CONSIDERATION SHALL BE GIVEN TO
1) PAYING DIVIDENDS TO PAR'l'ICIPATING LIBRARIES, AND 2) DISCONTINUING THE UNEMPLOYMENT COMPENSATION UMBRELLA INSURANCE.
If claims are kept at a lower pace than they have been this past
three years and interest rates on investments do not go much
lower, your Fund will stay self-sufficien t on the interest
received from investments.
Sincerely,
""Yjr: llrt)!/
• Vogel
Business Manager
V.
VJV:jh
SERVING 77 PUBLIC LIBRARIES." 12 ACADEMIC LIBRARIES AND 34 SPECIAL LIBRARIES IN COOK. DU PAGE. ANO WILL COUNTIES.
�-5-
on our investments when reinvestment is due.
He sees no conflict of
interest in our endeavor to provide the highest return for the Library's
investments.
Output Measures, April 13-19--we will conduct all of the output
measures next week as outlined in Output Measures for Public Libraries.
National Library Week Opening Reception, April 6--was a success
with a large turn out and a lovely party.
Mrs. Zatz attended.
Dr. Wozniak, Dr. Blocl1 arid
Mrs. Bloch and Mr. Hunter were also present.
The
auditorium was nearly full for both performances of the Mark Twain drama.
AUTOMATION
Mrs. Anthony reported on the progress of the system's functional
performance testing currently being conducted, and said with the down
time during March, it appears that re-registration can begin the end of
April or the beginning of May; the terminals for public use possibly will
be available the end of May, or the beginning of June.
LETTER FROM DANIEL D. BROWN, DIRECTOR, PARKS AND RECREATION, AND INTERGOVERNMENTAL AGREEMENT
The trustees reviewed and discussed the proposed Intergovernmental
Agreement between the Skokie Public Library and the Skokie Park District.
After further discussion Dr. Bloch made a motion, seconded by
Mrs. Merritt:
MOTION:
That the Skokie ;t?ublic Library Board of Trustees
accepts the Intergovernmental Agreement in principle
and asks the Director of the Skokie Public Library
to revise it in a more suitable fonn for signing in
May.
A roll call vote for approval was unanimous.
SKOKIE ACCESSIBLE LIBRARY SERVICES (SALS)
Mrs. Anthony reported the second year funding LSCA grant proposal
was mailed to the Illinois State Library.
�-6-
The trustees reviewed the letters in support and praise of the
SALS project, and commented on the gratification these letters give to
all involved in the project.
The letter from James H,
Fel~man,
Jr. was noted by the trustees.
Mr. Feldman would like to make a donation to the Skokie Public Library in
memory of his Grandmother, Helen Feldman--in particular to buy large print
books or periodicals.
The trustees discussed the po.ssibili ty of· promoting this sort of
donation or remembering the Library in one's will.
LIBRARY VEHICLE
Mrs. Anthony reported that the Dodge Aries Station Wagon was
picked up from the dealer, Monday, April 7 and that licenses have been
applied for; that it handles very well.
REPORT ON PUBLIC LIBRARY ASSOCIATION
(~LA)
CONFERENCE--ST. LOUIS
Mrs. Anthony and Mrs. Weiner reported on the PLA Conference-the developments in the area of special services to the disabled and
the Public Library Development Project.
CONTRIBUTION TO THE NORTH SHORE INTERFAITH HOUSING COUNCIL IN MEMORY OF
JAMES WRIGHT HAMMOND
Discussion ensued regarding a fitting contribution in memory
of James Wright Hammond, architect of the Skokie Public Library and
founder of Hammond, Beeby and Babka, who passed away March 20 after
being hospitalized since December 14, 1985.
Mrs. Weiner made a motion, seconded by Mrs. Zatz:
MOTION:
The . .roll .wa,s ·ca,lled ·;
Mrs. Merritt--yes ~
That the Skokie Public
approves a donation in
made to the Interfaith
memory of James Wright
Library Board of Trustees
the amount of $100 be
Housing Council in
Hammond.
Dr. Bloch.--no; ·Mrs , Weiner-.,...yes; Mrs. Za tz-.-yes;
The motion passed .•
�-7-
REPORT ON NORTH SUBURBAN LIBRARY SYSTEM
Mrs. Weiner reported on the problems of SAVS .losing funding for
a large percentage of their talking books; and on the status of CLSI
libraries.
COMMENTS FROM TRUSTEES
The trustees discussed the temperature of the Board Room.
Dr. Bloch asked that we look into the procedure for checking
out audiocassettes as the present system seems inefficient with too many
people handling the checking out.
Discussion ensued.
The question. was raised with regard to transferring funds
from line items which indicate surpluses.
Dr. Bloch made a motion, seconded by Mrs. Weiner:
MOTION:
That the Director be given authorization to transfer
funds from those line items which have indicated
surpluses to those line items which have indicated
deficits, so that no line items will be at deficit
at the end of the ye~r, and to report to the Board.
The motion passed unanimously.
ADJOURNMENT
The meeting adjourned at 10:03 p.m.
Shirley Merritt, Secretary
�
Text
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Title
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Minutes, Wednesday, April 9, 1986
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Merritt, Shirley (Secretary)
Description
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Attachments: Budget, Letter
Date
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1986-04-09
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19860409.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1980s (1980-1989)
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9 p.
1980s
budget
library board meetings