1 10 15 https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/888a05ed7fea51461465de448c371911.pdf?Expires=1777507200&Signature=ZSTr-xfP1SIO1YgZxulCqh9SOLA9eqeiFgL6Hu20bF0CTQaOYVTwxgWN7Wnj36t2S3OnRlr790t-pbZCAOcbKi%7EHYOUfAkqXMgdwTULiZCfwRR%7ExBW-1DWiCr%7E-OrjMaHq9bpG0SPvyAvROCVyXtJRsHD4feB-RTxifU0WRi3bJ210-TU-EA4tVPI-5iq4rg8f5guGM9IDJrVMjmYfi7B52VbUSn1uBubCBY1RELctGUVklybwrbXTNfygHMj7B9n7FyUrqLViWCsr%7EGVo3C9otCxOALLFazkGaKjqe91a775OFIPP-pOBjKszz2A8lX5mDHK1rKW%7EoO4zJbtVcujA__&Key-Pair-Id=K6UGZS9ZTDSZM ddcdffeeef9b483a6ae58364334d3e4a PDF Text Text SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES November 21, 2023 Special Meeting Minutes Carolyn A. Anthony Business & Community Center CALL TO ORDER Eugene Griffin, President, called the meeting to order at 6:34 pm. Members present: ▪ Eugene Griffin, President; Mary Pietrucha, Secretary; Mira Barbir; Michelle Mallari; Ella Whitehead; Amanda Lichtenstein. Members absent: ▪ Shabnam Mahmood, Vice President. Staff present: ▪ Richard Kong, Director; Laura McGrath, Deputy Director; Suzy Rodela-Sulik, Administrative Coordinator; M.R. Halloran, Production Specialist: Photographer. Guests present: ▪ Mayor George Van Dusen; Carolyn A. Anthony. COMMENTS FROM OBSERVERS There were no comments from observers. CAROLYN A. ANTHONY BUSINESS & COMMUNITY CENTER DEDICATION Mayor Van Dusen, Mr. Griffin, Mr. Kong, and Ms. Anthony gave some remarks acknowledging the Carolyn A. Anthony Business & Community Center dedication. ADJOURNMENT At 8:30 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Barbir : ▪ MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES ADJOURN THE SPECIAL MEETING. A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. _____________________________________ Mary Pietrucha, Secretary 1 � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes -- Special Meeting, Tuesday, November 21, 2023 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Pietrucha, Mary (Secretary); Rodela-Sulik, Suzy Description An account of the resource Special Meeting. Call to order; Carolyn A. Anthony Business & Community Center Dedication; Adjournment Date A point or period of time associated with an event in the lifecycle of the resource 2023-11-21 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20231121_Special.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 2020s (2020-2029) Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 1 page 2020s Carolyn A. Anthony Business Center special meeting https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/d9371bfd6621f96dad060d6c39ae34d7.pdf?Expires=1777507200&Signature=f1UUlz%7EfwD73j67lGOdnypft09TfRMsXljhgCuhYQD0vKB24myVnF%7EYQDB0BCRGfiIGlOhaJgRS%7ErKZ3XYcDtk4xhryn3mP16ZYd95vk-3GDOjP%7EgpGGGvQwZy2q0GgoHV4FmydhWHSWZ7fFrU6JQc472TXyu3hExpidMjDcWoKRw7bUlyK5ThR3hvTIbL%7Euv3P3QRfSIbrDw6KEsb2nEjKo9fHjNv7%7EZ-WUoV6a53bB1Ibt9u0QAuKqLTppsFl3PqMx9LDHuYqAlM6NvI1v%7E0B66BoVorxZEmik30J4mFFT47EFQFA1KGjpftg%7EBdFy%7EmHVnvid%7EhocSw%7EECNCE8Q__&Key-Pair-Id=K6UGZS9ZTDSZM ce3362ae7ec79e15a7718988ada5f7f7 PDF Text Text SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES April 14, 2023 Special Meeting Minutes Mary Radmacher Meeting Room CALL TO ORDER Eugene Griffin, President, called the meeting to order at 8:08 am. Members present: ▪ Eugene Griffin, President; Noreen Winningman, Vice President; Mira Barbir; Mary Pietrucha; Ella Whitehead. Staff present: ▪ Richard Kong, Director; Laura McGrath, Deputy Director; Blythe Trilling, Finance Manager; Suzy Rodela-Sulik, Administrative Assistant to the Director; Nancy Kim Philips, Community Engagement Manager; Amy Koester, Learning Experiences Manager; Shelley Sutherland, Youth Services Manager; Laurel Dooley, Teen Services Manager; Lynnanne Pearson, Patron Services Manager; Annabelle Mortensen, Access Services Manager; Holly Jin, Community Engagement Supervisor. Guests present: ▪ Josina Morita, Ram Villivalam, Vetun Hasku, Patrick Whalen, Liam Harding, Atour Sargon, Kevin Olickal, Leslie Combs. Observers present: ▪ None COMMENTS FROM OBSERVERS There were no comments from observers. LEGISLATIVE BREAKFAST Library staff provided presentations about various library services. The trustees, guests, and staff discussed library services over breakfast. ADJOURNMENT At 9:38 am, a motion was made by Ms. Winningham, seconded by Ms. Whitehead, to adjourn the special meeting. _____________________________________ Shabnam Mahmood, Secretary 1 � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes -- Special Meeting, Friday, April 14, 2023 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy Description An account of the resource Special meeting, Legislative breakfast held at Skokie Public Library Date A point or period of time associated with an event in the lifecycle of the resource 2023-04-14 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20230414_Special.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 1 page 2020s legislative breakfast library board meetings special meeting https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/507143cf8f399d9946ba01fc12ebc6e6.pdf?Expires=1777507200&Signature=nTqyNYRw5fFI6x%7EFnjHnD%7Ex8SdtBeo84exlu0Ky0PE9LvD9T%7ElAqU7Je3ohmwvbCzGR4JsKaV-gQstfmInsxD6JMMl7TqWymR8zcCYCrIynNNOQ7IN%7ETnElx9P-yP0NyiJwwOCBZq0m3e-PSoVTKNyfFEum1gMSJUNbxvdx0XAOxX2NVYCJdHMcXnSluegwaYR4ZPadxu81BX9K%7EjikE-nxdb7woC7Qi2IklhnwRFqYtFULnasZrLhggTlyEeebHjpdktfc3wzK2PV6AW3cZx8aSaseT7LNAv5mtp0MUNxY85raBout9nIBurYkMMgBY05gbpDZDqCIlN7UFegHDvA__&Key-Pair-Id=K6UGZS9ZTDSZM aeda859ea3b41116f046958cdefaea36 PDF Text Text October 20, 2022 Minutes of the special meeting of the Board of Trustees of the Skokie Public Library held in the Skokie Public Library Board Room, Thursday, October 20, 2022. CALL TO ORDER Mark Prosperi, President, called the meeting to order at 6:45 pm. Members present: Mark Prosperi, President; Eugene Griffin, Vice President; Shabnam Mahmood, Secretary; Michelle Mallari; Mira Barbir; Mary Pietrucha. Members absent: None. Staff present: Richard Kong, Director; Laura McGrath, Deputy Director; Blythe Trilling, Finance Manager; Suzy Rodela-Sulik, Administrative Assistant to the Director. Guests present: Ron Passarelli, participated via video conference Observers present: None. COMMENTS FROM OBSERVERS There were no comments from observers. CLOSED SESSION At 6:45 pm, a motion was made by Mr. Griffin, seconded by Ms. Mallari: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES MOVE INTO CLOSED SESSION PURSUANT TO 5ILCS 120/2(C)(2) OF THE OPEN MEETINGS ACT TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays. Mr. Passarelli left the meeting at 8:07 pm. ADJOURNMENT At 8:08 pm a motion was made by Ms. Pietrucha, seconded by Ms. Winningham: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES RETURN TO OPEN SESSION. A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays. COMMENTS FROM TRUSTEES There were no comments from trustees. ADJOURNMENT At 8:08 pm a motion was made by Mr. Griffin, seconded by Ms. Winningham, to adjourn the regular meeting. A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays. _____________________________________ Shabnam Mahmood, Secretary � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes -- Special Meeting, Thursday, October 20, 2022 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy Description An account of the resource Special meeting Date A point or period of time associated with an event in the lifecycle of the resource 2022-10-20 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20221020_Special.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 2020s (2020-2029) Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 1 page 2020s library board meetings special meeting https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/dbd79e2eb07e566d24eb3dd964d25f2b.pdf?Expires=1777507200&Signature=tPHh9cOAjzqsukQfbVJBnLSleYitSHNPbLDZr6h-LaU5lCUHmSMmtpB%7EnK4JHEUeCxp3rT8zouJdJJDbCdchjzD3WciLnognvNQtoAX0bDL0YvZDVRqGOY8-WYliTCOqh96zwp%7E4PXG24bd8FLuuCaioeejNVcByEqcCK1EeeNS9GxOk5sWuZm1vHY4RlCsq1E6NSskCCdg22w2-WDsDhPOHSilkDAeyO7dVAre8p9Qgu5GogTNs1sb0Y3SmQDPgFygpD-p5E8GjOf2nBdOVdSRlzDhMkkkSzO0RR20yXg7UNZ851sqofnG1ByGRdb3AbFMR%7Er7SHLTK8Mp6G1oQRw__&Key-Pair-Id=K6UGZS9ZTDSZM cc6136427aa709d350557a05a336c37e PDF Text Text Aril 5, 2022 Minutes of the special meeting of the Board of Trustees of the Skokie Public Library held in the Skokie Public Library Board Room, Tuesday, April 5, 2022. CALL TO ORDER Mark Prosperi, President, called the meeting to order at 6:38 pm. Members present: Mark Prosperi, President; Gene Griffin, Vice President; Shabnam Mahmood, Secretary (participated remotely via Zoom, left the meeting at 7:09 pm); Michelle Mallari; Noreen Winningham; and Mary Pietrucha. Member absent: Mira Barbir. Staff present: Richard Kong, Director; Laura McGrath, Deputy Directory (participated remotely via Zoom); Beth Dostert, Human Resources Manager; Blythe Trilling, Finance Manager; Suzy RodelaSulik, Administrative Assistant to the Director. Observers present: None COMMENTS FROM OBSERVERS There were no comments from observers. CLOSED SESSION At 6:39 pm a motion was made by Mr. Griffin, seconded by Ms. Winningham: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES MOVE INTO CLOSED SESSION PURSUANT TO 5ILCS 120/2(1) OF THE OPEN MEETINGS ACT TO DISCUSS THE COMPENSATION OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY; AND 120/2(2) OF THE OPEN MEETINGS ACT TO DISCUSS THE COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. ADJOURNMENT At 8:43 pm a motion was made by Mr. Griffin, seconded by Ms. Mallari: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES RETURN TO OPEN SESSION. A vote was taken and the motion passed unanimously. The vote was 6 ayes and 0 nays. COMMENTS FROM TRUSTEES The trustees had no comments. ADJOURNMENT At 8:44 pm a motion was made by Ms. Winningham, seconded by Ms. Mallari to adjourn the regular meeting. A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. Shabnam Mahmood, Secretary � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes -- Special Meeting, Tuesday, April 5, 2022 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy Description An account of the resource Special meeting Date A point or period of time associated with an event in the lifecycle of the resource 2022-04-05 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20220405_Special.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 2020s (2020-2029) Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 1 page 2020s library board meetings special meeting https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/92cf2e3feebc57aaa1052fc4808eda37.pdf?Expires=1777507200&Signature=h9yxww5AaGnrKJj00flG%7ESmpHkVD6FvlFOI02qMYRAcoF%7Ezb15TDH31LQUvuSHpA0MMiqSAsDK1Ks03FfyOKYSYtef4wHuRSvJ5c4E2Rd3FKRCTEKHc9PEXbjcNkPGvHdODQoGuf0QCQtiTpDLHFCP9G2A6SABW0JRFim-z%7EvWTgoo35tujxhfDxpsBFHKhoUXTAPNCehVBoMqFRA19DUZa3iDAk7mzHYMmfVTq9ktYugJgw5DxOXDfkjEsBvSuK3umKyFKjwho5HsF7jU9anw4qcLcWWh-xu897u8EbC8cPK56KKuIJpaLWN2bxhanry3hOYjJxqhdTi6o6VDinaw__&Key-Pair-Id=K6UGZS9ZTDSZM c21b934c6e3915b6767f2c098fd58851 PDF Text Text June 22, 2021 Minutes of the special meeting of the Board of Trustees of the Skokie Public Library held virtually via Zoom, Tuesday, June 22, 2021. CALL TO ORDER Mark Prosperi, President, called the meeting to order at 6:32 pm. Members present: Mark Prosperi, President; Gene Griffin (left at 7:00 pm), Vice President; Shabnam Mahmood, Secretary; Mira Barbir; Michelle Mallari; Magnolia Rivera-Pulex; Noreen Winningham Staff present: Richard Kong, Director; Laura McGrath, Deputy Director; Tim Murphy, Building Services Manager; Monica Chavez, Administrative Assistant to the Director Observers present: None Guests present: Tom Hutchinson, Hutchinson Design Group COMMENTS FROM OBSERVERS There were no observers present. APPROVAL OF REROOFING PLAN (Based on written memo provided by Mr. Kong to the Board prior to the meeting) Tom Hutchinson from Hutchinson Design Group has been on-site to conduct his field investigation of the library’s roof areas. He summarized his reroofing suggestions for each roof area and provided a revised timeline for the rest of the project. Upon Board approval of the suggested plan, Mr. Hutchinson and the library can proceed with the next steps of the timeline, including preparation of the plans and bid documents, bidding out the project, and preparing for the actual construction. As mentioned at the regular June Board meeting, the actual costs of the roof replacement will not be determined until we receive bids from roofing contractors. The Board will have an opportunity to review the bids and approve proceeding with construction. Building Services Manager Tim Murphy and Mr. Kong reviewed the recommendations with Mr. Hutchinson and did not have any concerns. Mr. Kong recommended Board approval of the reroofing plan shared by Hutchinson Design Group. Mr. Hutchinson gave a summary of his recommendations to the Board. Mr. Prosperi asked if there are additional costs beyond the recommendations provided to the �Board. Mr. Hutchinson said that there are about $200,000 in additional costs not included in the documentation. He does not anticipate any costs beyond that. Mr. Prosperi asked if Mr. Hutchinson has checked with the Skokie Building Department to determine whether the additional insulation suggested is required or not. Mr. Hutchinson said he has not but according to his knowledge of the codes, the nature of the project does not require that the insulation be code-compliant. Ms. Barbir asked if there would be any advantages to bringing the roof up to Skokie code. Mr. Hutchinson said it would not affect the quality of the roof. It would only be if energy costs or heat were being affected. But, the library has a lot more insulation than most buildings do and to add that small amount of insulation it would take 50 years to recoup the savings. Ms. Rivera-Pulex asked a clarifying question about the sloping of the roof to take care of the water drainage issues. Mr. Prosperi asked a clarifying question with regards to insulation for the roofs that are being removed and replaced. Mr. Prosperi asked if there is a cost savings in terms of energy for replacing the glass in the skylight versus just repairing it. Mr. Hutchinson said that the places he has installed it have been very happy with the effect of the clear glass. The skylight is currently in the workroom. Mr. Kong explained that previously there were issues with the climate of the offices underneath it. Mr. Murphy explained that the past climate issues have since been resolved and that they had to do with some mechanical problems that have been corrected, not the skylight. He recommended repairing the skylight and did not see a need to replace it. Ms. Winningham asked a clarifying question about the repairs that need to be made to the skylight. Mr. Hutchinson estimates that with the repairs the skylight should last for about ten more years if not longer. Ms. Rivera-Pulex asked about the life of the waterproofing on the green roof. Mr. Hutchinson estimates that the library’s waterproofing would last another 20 years. In the library’s case, it is protected from harmful UV rays which are what cause damage. She also asked if the walkway is necessary. Mr. Hutchinson said it is because when workers are up on the roof, they are trampling the plants in the garden so a path would be better. Ms. Barbir asked about the history and purpose of the green roof. Mr. Kong explained that because the roof was done before he was at the library, he cannot speak to the intent when it was built. Mr. Hutchinson suggested it was put in because of aesthetics. Ms. Barbir asked about the cost of maintenance. Mr. Kong said it would be difficult to estimate because it has not been regularly maintained. Mr. Murphy estimated a couple hundred hours of man-hours per year for �weeding. Ms. Barbir asked if the trees in the village green are visible from the 3rd floor windows. Mr. Kong said that only the tops of the trees are visible. Ms. Barbir asked if the staff value the garden roof. Mr. Kong said that staff appreciate the green roof and the staff terrace on the 3rd floor. Ms. Mahmood asked about the potential for improving the rooftop garden and maybe using it for environmental benefits. Mr. Hutchinson recommended using planters if staff are interested in growing vegetables. Trees in planters would be another possibility. She also asked what kind of plants Mr. Hutchinson would recommend. He said that the sedum is a good option. The weeds come because the birds bring seeds in. It requires something hardy versus flowering plants whose roots can be invasive. Ms. Mallari asked about the possibility of bringing in native plants that could survive the winters and flourish in the summers with less maintenance. Mr. Hutchinson said that with native plants they would still require weeding. He would recommend that native plants be put in planters instead of directly on the roof. He would be concerned with the roots getting down too deep and attacking the roof’s waterproofing system. Mr. Prosperi asked Mr. Hutchinson for an estimate for replacing the garden roof with a regular roof. Mr. Hutchinson said he could have that estimate to the Board by the morning. It is a matter with the logistics of removing the roof. Ms. Barbir asked about what the garden roof would potentially be replaced with. Mr. Hutchinson suggested decorative rocks as an option. Mr. Kong asked Mr. Hutchinson if the garden roof were to be continued to be maintained at the level it has been, if the roof system could be affected. Mr. Hutchinson said with the sedums that he would not worry about any issues with the waterproofing system. Weeds here and there are not a problem. Ms. McGrath said she remembered conversations about the environmental benefits of having a green roof which made it a selling point at the time. She feels that staff appreciate the greenery. Mr. Prosperi asked about what the benefits of the additional insulation suggested for several of the areas. Mr. Hutchinson said it would be a minor savings on energy costs. Nothing substantial. It would take a long time to recoup the savings. Mr. Kong asked Mr. Hutchinson about the potential for future repairs needing to be made to drain areas, for example, if additional insulation is not put in. Mr. Hutchinson said even without �the additional insulation, all the insulation around the drains would be replaced and the drains themselves would be renovated so there would not be any concerns there. Ms. Barbir asked about the potential of installing solar panels in the future. Mr. Hutchinson said that the roofs would be solar ready if the Board decided to do that in the future. Ms. Barbir asked if he recommends solar to clients. Mr. Hutchinson said that it depends on how it is procured. Ms. Barbir asked about the general timeline and whether there would be any issues with weather if the work were to go past the fall estimated completion date for whatever reason. Mr. Hutchinson said that with materials issues, they would know in advance and would seal the roof up completely and then continue the work when possible to do so. Mr. Prosperi asked if they were to elect to replace the garden roof, would it be more than the $50,000-$55,000 proposed in the recommendations. Mr. Hutchinson estimated that it would be in the $200,000-$300,000 range. Mr. Hutchinson left the meeting at 7:20 pm. Mr. Prosperi summarized the three decisions to be made by the trustees. 1. Is the extra insulation necessary? 2. Should the skylight be repaired or replaced? 3. Should the garden roof be replaced? The trustees came to a consensus that the extra insulation is not necessary. The trustees came to a consensus to repair the skylight versus replacing it. Ms. Mallari asked how necessary it is to put concrete pavers on the roof. Ms. Winningham expressed support for concrete pavers in order to make it easier for workers to reach the equipment they need access to without forcing them to walk along the edge of the roof. Mr. Murphy shared that it is a safety issue as well and there are other elements included in the pricing for that portion such as drainage and other mechanical elements. The trustees came to a consensus to keep the garden roof and go ahead with the concrete walkway. Mr. Kong estimated the costs with the options chosen by the Board to be $1,357,750 to $1,457,500, plus the $200,000 in additional costs mentioned by Mr. Hutchinson. Mr. Prosperi asked Mr. Kong to let Mr. Hutchinson know he does not need to provide a detailed estimate for replacing the garden roof. Ms. Barbir expressed concern with minimizing disruption to the library with the upcoming roof �work. Mr. Kong said that the library will do whatever it can to minimize the disruption to neighbors and patrons. Ms. Rivera-Pulex asked for the amount estimated in the capital projects spreadsheet for the roof replacement. Mr. Kong said it was estimated at $1.7 million. Ms. Rivera-Pulex asked what the Board should be looking for when the bids are reviewed. Mr. Kong answered that the bids should be responsive to the request for bids, that references are provided, and that they are the lowest bidder. Mr. Prosperi asked if Messrs. Kong and Hutchinson would pre-qualify the bidders to make sure they have the capacity to do the job. Mr. Kong explained that Mr. Hutchinson knows all of the contractors in the area and will know who to recommend. A motion was made by Ms. Mahmood, seconded by Ms. Rivera-Pulex: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE BASE RECOMMENDATIONS IN THE REROOFING PLAN AS PRESENTED BY HUTCHINSON DESIGN GROUP, EXCLUDING THE ADDITIONAL INSULATION OPTIONS, AND INCLUDING THE REPAIR OF THE SKYLIGHT. A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays. COMMENTS FROM TRUSTEES There were no comments from the trustees. ADJOURNMENT At 7:39 pm a motion was made by Ms. Barbir seconded by Ms. Winningham to adjourn the regular meeting. A roll call vote was taken and the motion passed unanimously. Shabnam Mahmood, Board Secretary � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes -- Special Meeting, Tuesday, June 22, 2021 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Mahmood, Shabnam (Secretary); Chavez, Monica Date A point or period of time associated with an event in the lifecycle of the resource 2021-06-22 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20210622_Special.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 2020s (2020-2029) Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 5 pages 2000s 2020s library board meetings reroofing special meeting https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/eba675c5e37d3d6e3e1fe9c82ae67143.pdf?Expires=1777507200&Signature=OId6GTPDnQvGd0rmWa9btdWkja6Larr44uItsmhE-oph47v7kfjT04z2Vtu2UTe0hvSzNoT%7Er%7E0SQA9BEA-3DVKyiQS3tj95fn02CoLp9KY2H9YfaLM9gU1sH-aO1LPF%7EQlrzxqC64M0VttbGAYLvdWWE95f2NynIIs2uqoVknKR-DkkHA25jVtjiI5Xtg14tJm0caEkvc-BUVvg84WbufZTj9IvmYtYvRk2nIVBLicEfWu1oKj324dvNSbXuCU7Rx-EZ3SicKM9Q-SBCmoWngUz3ghdmx7IU7SJFCKfxFKMFQEsBUF%7EWj54q9A8OgdlUkTbW2d1nHyNh2vua%7EGOhw__&Key-Pair-Id=K6UGZS9ZTDSZM 584416b5f83dfe726c6752cbcaa76259 PDF Text Text May 20, 2021 Minutes of the Special Meeting of the Board of Trustees of the Skokie Public Library held virtually via Zoom, Thursday, May 20, 2021. CALL TO ORDER Mark Prosperi, President, called the meeting to order at 6:33 pm. Members present: Mark Prosperi, President; Gene Griffin, Vice President; Shabnam Mahmood, Secretary; Mira Barbir; Noreen Winningham; Michelle Mallari; Magnolia Rivera-Pulex Staff present: Richard Kong, Director; Tim Murphy, Building Services Manager; Monica Chavez, Administrative Assistant to the Director Observers present: Randy Marquardt, left meeting at 6:40 pm Guests present: Tom Hutchinson, Hutchinson Design Group; John Shales, Josh Campanelli, Jim Clark, Jason Perkunas, Chris Shields, Mike Leonard, Alan Armbrust, Shales McNutt Construction/STR-SEG; Thomas Zordan, Sebastian Koprowski, ACG COMMENTS FROM OBSERVERS There were no comments from observers. INTERVIEWS FOR PROFESSIONAL DESIGN SERVICES FOR ROOF REPLACEMENT PROJECT Tom Hutchinson of Hutchinson Design Group entered the meeting at 6:36 pm and gave his presentation to the Board and answered questions from the Trustees. John Shales and the team from Shales McNutt Construction and STR-SEG entered the meeting at 7:13 pm and gave their presentation to the Board and answered questions from the Trustees. Sebastian Koprowski and Thomas Zordan from ACG entered the meeting at 7:48 pm and gave their presentation to the Board and answered questions from the Trustees. Consensus was reached with regards to the ranking of the three firms with Hutchinson being first, then SMC/STR-SEG, and ACG third. Mr. Prosperi asked Mr. Kong to follow up with Mr. Hutchinson with regards to the number of contractors and materials suppliers (and therefore warranties) he predicts for the project, and if he anticipates any of the sections of the roof not needing to be replaced at this time. Mr. Kong will email Mr. Hutchinson’s answers to the trustees and if there are no objections, will move to work out an agreement with Hutchinson Design Group with regards to the professional design services. �COMMENTS FROM TRUSTEES Mr. Prosperi commented that he felt that capacity limits should be increased. Ms. Mahmood asked what effect vaccination rates have on the state’s decisions around capacity limits. Ms. Mallari asked if there have been instances of patrons waiting to come into the building with the current capacity limits. Mr. Griffin estimated that full capacity of the library is approximately 750 people. He asked if, once the Governor lifts restrictions, would the library do the same. Ms. Rivera-Pulex said that even if the state were to lift all of the restrictions by June 11, the library is allowed to have its own policy. Mr. Kong commented that he is not seeing an urgent need to raise the capacity drastically. He shared the rationale behind raising capacity limits over the next four weeks and continually assessing how these changes impact the library’s services in the building. Ms. Winningham expressed a desire to celebrate and communicate the completion of the renovation to the public as a way to stimulate more people to visit the library. Ms. Mallari suggested limiting capacity in certain areas where people may be in closer proximity and expressed support for the reopening plan as Mr. Kong presented it. Mr. Griffin shared that according to the Skokie Health Department, as of May 3, 56% of adults 16 and over in Skokie had been fully vaccinated. These numbers are significantly ahead of the state. Hopefully those numbers continue to increase. Mr. Kong said this is why he feels that dialing things up over the next few weeks will not have drastically negative effects. What it will do is instill more confidence in our patrons and staff and help us do it in a responsible, measured way. Mr. Prosperi asked the Board about how they feel about meeting in person. He suggested returning to in person meetings in July. ADJOURNMENT At 9:30 pm a motion was made by Ms. Mallari, seconded by Ms. Mahmood to adjourn the annual meeting. A roll call vote was taken and the motion passed unanimously. Shabnam Mahmood, Board Secretary � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes -- Special Meeting, Thursday, May 20, 2021 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Mahmood, Shabnam (Secretary); Chavez, Monica Description An account of the resource Special meeting Date A point or period of time associated with an event in the lifecycle of the resource 2021-05-20 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20210520_Special.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 2020s (2020-2029) Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 2 pages 2000s 2020s COVID-19 library board meetings Renovation 2020 special meeting https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/c3cd702fcbc2ab183ccbc07661d74c83.pdf?Expires=1777507200&Signature=MNJZvCDPrrmucO69JqzaWGeIKeDgi5FIRk7p4LuOBMdxlNSAx0UgbFZESHCi40XUp3pd7SHBTTOuAExG613n3D49PiC%7EQQ3b1uYDNWdn3rC-XgfwULN7gL6A9zWZEoT2wu24p2qigfEfEG5tNGZYRODlKI4wngO7PZ%7En8hrmDCb4joS8Ok0dGx4vjVdIIaMcpeS3lDbCOhP7%7EYt6eVYK2z9gQ0AAHSHOdk2wkDF%7EKdKBhjfftzx-suzdVgmstiLjX5R4WMxcziRaNM%7Es4AF2rD1IxQ6P9eMqKYoXvU4X5ylWB7jCx2P0T8VLbfl9U3FGVZ4cLT%7EE%7Epn884oabKAbTg__&Key-Pair-Id=K6UGZS9ZTDSZM 4e7a836522dd573e48280a7d26dec5a9 PDF Text Text January 21, 2021 Minutes of the special meeting of the Board of Trustees of the Skokie Public Library held virtually via Zoom, Thursday, January 21, 2021. CALL TO ORDER Mark Prosperi, President, called the meeting to order at 7:34 pm. Members present: Mark Prosperi, President; Shabnam Mahmood, Secretary; Mira Barbir; Michelle Mallari; Magnolia Rivera-Pulex; and Richard Kong, Director Member absent: Eugene Griffin, Vice President Staff present: Laura McGrath, Deputy Director; Cheryl Szucsits, Administrative Assistant Observers present: Jimmy Gonzalez-Vicker Visitors present: Dr. Noreen Winningham COMMENTS FROM OBSERVERS There were no comments submitted prior to the meeting as requested on the agenda. CLOSED SESSION At 7:36 pm a motion was made by Ms. Barbir, seconded by Ms. Rivera-Pulex to go in to closed session pursuant to 5ILCS 120/2(c)3 of the Open Meetings Act (to consider selection of a person to fill a vacancy in a public office). The motion was approved unanimously. The vote was 5 ayes and 0 nays. The motion passed. The Board discussed the selection of a person to fill the remainder of Dr. Jonathan Maks’ term as library trustee. ADJOURNMENT At 8:35 pm a motion was made by Ms. Barbir, seconded by Ms. Mallari: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES ADJOURN FROM CLOSED SESSION AND RETURN TO OPEN SESSION. A roll call vote was taken and the motion passed unanimously. The vote was 5 ayes and 0 nays. OPEN SESSION A motion was made by Ms. Mallari, seconded by Ms. Mahmood: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPOINT DR. �NOREEN WINNINGHAM TO FILL THE REMAINDER OF DR. JONATHAN MAKS’ TERM AS LIBRARY TRUSTEE. A roll call vote was taken and the motion passed unanimously. The vote was 5 ayes and 0 nays. ADJOURNMENT At 8:38 pm a motion was made by Ms. Rivera-Pulex, seconded by Ms. Mahmood to adjourn the regular meeting. A roll call vote was taken and the motion passed unanimously. Shabnam Mahmood, Secretary � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes--Special Meeting, Thursday, January 21, 2021 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Mahmood, Shabnam (Secretary); Chavez, Monica Description An account of the resource Special meeting Date A point or period of time associated with an event in the lifecycle of the resource 2021-01-21 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20210121.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 2020s (2020-2029) Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 2 pages 2000s 2020s Board vacancy COVID-19 library board meetings special meeting https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/b33d6df24d67aea8d282534705f735af.pdf?Expires=1777507200&Signature=qHLbMkY3WsLhO3qBBupfs7VQMK3V0UYFT21uD-g5Yev731WSfmtoTZWLXTIPI2E%7EfCExF%7ER3TNg%7E1%7Eme9Of0ofPQmAp8-x1R-eDjr2-7dGT8q9WOr8vm2nIG%7E2cnprn8LdlMRiS6rA4vTmI3icssyViSsaDJom4ZPg%7E5EnwWfLW2gZjXwrfghoRnImYmsO3xy1UEPPuz2gAaq%7E5JLVO6S7sN9CuMu8LOvu3KPwixUgI3%7EypmfTJsXuc1K0DwC3z6ORZ0tbVn3sZSPosBfph%7E-5NQmfPc2qFq%7EmnMxhxDpgA-pZmlEyMKZBiMA3GYKXIhLqSqH0LLiGKJdmYwYQcX%7Ew__&Key-Pair-Id=K6UGZS9ZTDSZM 71315c40aa8095e5177975d58545dde0 PDF Text Text May 28, 2020 Minutes of the special meeting of the Board of Trustees of the Skokie Public Library held virtually via Zoom, Thursday, May 28, 2020. CALL TO ORDER Mark Prosperi, President, called the meeting to order at 6:33 pm. Members present: Mark Prosperi, President; Eugene Griffin, Vice President; Karen Parrilli, Secretary; Mira Barbir; Jonathan H. Maks, MD; Magnolia Rivera-Pulex; and Richard Kong, Director Member absent: Susan Greer Staff present: Laura McGrath, Deputy Director; Blythe Trilling, Finance Manager; Beth Dostert, Human Resources Manager Visitors present: Tom Garretson, Robbins Schwartz; James Rachlin, Meristem Advisors Observers present: Annabelle Mortensen, Denise Hudec COMMENTS FROM OBSERVERS There were no comments submitted prior to the meeting as requested on the agenda. DISCUSSION OF COVID-19 REOPENING PLAN Due to public health and safety concerns related to the COVID-19 pandemic, the library temporarily closed the building and bookmobile on Friday, March 13, 2020. On March 21, Illinois Governor J.B. Pritzker issued a state-wide stay-at-home executive order, which was later extended on April 1. The Governor then issued a new stay-at-home order, with some different guidelines, on May 1, and released the Restore Illinois plan on May 5 to reopen the state. Deputy Director Laura McGrath and Mr. Kong, with the assistance of the management team and other staff, prepared a COVID-19 Reopening Plan which was provided to the Board for their review. The plan was broken up into various stages to prioritize the safety of the staff and patrons. Specific dates were not mentioned in the plan, but the information gave the Board a sense of how the library is approaching the transition from one stage to another. The ongoing renovation project also presents challenges, but the library has worked closely with our construction management company Shales McNutt Construction (SMC) to prepare for Stage C in the first week of June. Recent comments from the Governor and other officials appeared to indicate that our region would be moved into Phase 3 (Recovery) of the Restore Illinois plan at the end of the month. According to Restore Illinois, Phase 3 is marked by stable or declining rates of the following: infection among those tested, number of patients admitted to the hospital, and numbers of patients needing ICU beds. �During Phase 3, manufacturing, offices, retail, barbershops and salons can reopen to the public with certain limits and safety precautions. All gatherings limited to 10 or fewer people are allowed, and face coverings and social distancing are the norm. Furthermore, during a group call with Niles Township leaders, including Dr. Counard of the Village Health Department, Mr. Kong provided an update on the library’s plans for curbside pickup services in the next few weeks, and Dr. Counard expressed support for starting that type of service when we feel it is safe, and offered no objections. According to Dr. Counard, the community has worked well to contain the spread of the disease in the area, the curve has flattened, local hospitals have not been overwhelmed, and the number of tests conducted in the area is steadily increasing. However, she stated that we will need to remain vigilant as we move into Phase 3 of the Restore Illinois plan. Based on all of this information, Mr. Kong believes it is reasonable for the library to begin Stage C, featuring curbside pickup services, in the first week of June or Monday, June 8 at the latest. According to results from a self-assessment using the “Operational Toolkit for Businesses Considering Reopening or Expanding Operations” by Johns Hopkins’ Center for Health Security, the library has a moderate risk of contributing to the COVID-19 outbreak, but an overall low risk when factoring in various mitigation measures. Staff have prepared plans to reopen additional services to the public (i.e., physical collections) while implementing a number of safety measures and guidelines for staff and patrons. Necessary supplies (masks for staff, hand sanitizer, disinfectant wipes and cleaners, bleach, gloves, towels) and equipment (electrostatic sprayers and shields) have been ordered and/or received. Building Services and Safety staff are starting to prepare the building, and popular collections from the west side of the first floor have been moved to the east side of the first floor due to the start of Phase 2 of the renovation project. When the Governor indicates that our region is moving into Phase 4 (Revitalization), the library will likely move into Stage D to open the library building to the public with significant restrictions in place, including limiting the number of people allowed to gather in specific areas of the library, and requiring patrons and staff to wear masks and keep a safe physical distance apart from others. Phase 4 of Restore Illinois will be marked by the continued declining rate of infection among those tested and the number of patients admitted to the hospital. According to the plan, all gatherings of up to 50 people will be allowed, restaurants and bars will be allowed to reopen, travel may resume, and child care and schools may reopen under guidance from the Illinois Department of Public Health. The renovation of the second floor is currently scheduled for completion in early-to-mid July, and it will be much easier to move into Stage D of our reopening plan when we have that extra space for the public. Stages E (Expansion of Services) and F (Full Service) of the library’s reopening plan will likely coincide with Phase 5 (Illinois Restored) of the Restore Illinois plan. The various stages of our plan are meant to be fluid and adaptable. Progress within the framework of the Restore Illinois plan is a major factor, but other guidelines from local, state, and federal officials and health experts will also be considered. �The Board discussed the plans for providing curbside service and transitioning to reopening the library. The consensus from the Board was to increase the hours, and avoid rush hour. Mr. Kong stated that an updated plan would be made available on Monday. No one expressed concern regarding the June 8 start date. There was also consensus from the Board about not opening up the library until the second floor is open (assuming the state is in Stage 4 of the Restore Illinois plan at that point). DISCUSSION OF FINANCIAL IMPLICATIONS OF COVID-19 PANDEMIC Following the regular May 2020 Board meeting, Board President Mark Prosperi informed Mr. Kong that the Board would like additional information related to the library’s financial outlook in light of the potential economic impact of the COVID-19 pandemic. At the direction of President Prosperi, Mr. Kong prepared the following information for Board consideration: 1) A 3-5 year cash flow projection of the General Operating Fund (GOF) based on an assumption that we will experience a reduction of property tax revenue at levels of 5%, 10%, 15%, and 20%. 2) A look at how the current fiscal year operating budget, approved by the Board in April 2020, may be effectively reduced by levels of 5%, 10%, 15%, and 20%. 3) Information about how a potential tax abatement would work. 1) General Operating Fund Cash Flow Projections Over 5-Year Period The spreadsheet provided to the Board provided projections based on an assumption of a reduction of property tax revenues at various levels (5%, 10%, 15%, 20%) over a period of five years. Finance Manager Blythe Trilling and Mr. Kong also consulted with municipal advisor, James Rachlin of Meristem Advisors, who recently gave a RAILS webinar presentation for library board trustees. Mr. Rachlin was in attendance during the Board’s May 28 online special meeting. For the purposes of generating high-level projections to see how the library’s General Operating Fund balance will fare over the next five years, the following assumptions were made: • No economic recovery over the next five years. • A flat library tax levy over the next five years. It should be noted that the library has already adopted a flat tax levy for the last two years in 2018 and 2019. • A continuous reduction of property tax revenues at 5%, 10%, 15%, and 20% for each fiveyear period. o Though it is difficult to predict what the collection rate will be for property taxes over the next year and beyond, the consensus from a number of financial experts Mr. Kong spoke with is that a 10% reduction (i.e., 90% collection rate) is a realistic assumption �• • • • • to use for higher level cash flow projections. Some expressed an opinion that the collection rate could very well end up being higher than 90%. o A look at the historical analysis (see attached) of the library’s tax levy collection rate during the recession years between 2007-2009 reveals that the collection rates remained strong at 97.41% for the 2007 tax levy collected in 2008, 96.42% for the 2008 levy, and 98.68% for the 2009 levy. o One factor to consider is the belief that many mortgages in Skokie are handled through escrow accounts. An assumption of more than a 50% reduction in revenue from personal property replacement taxes. The addition of $1.35 million to the library’s General Operating Fund from our 2019 Bond account to recapture renovation-related expenditures that are built into our total renovation budget but were paid out of our General Operating Fund prior to the 2019 Bond being completed. No other revenue from other regular sources (i.e., interest revenue, fees, per capita grant, and donations) is assumed for the next five years. Though the library’s finance policy does allow for the Board to approve a resolution to borrow funds or make a permanent transfer from the Reserve Fund to the General Operating Fund if needed, the provided projections do not factor in any transfer of funds from the Reserve Fund. As of the end of April 2020, the balance of the Reserve Fund is approximately $10.3 million. The finance policy states that the Reserve Fund should represent no less than five months of annual operating expenditures ($4,726,897 based on unaudited FY 2020 figures) at any time during the year, though the minimum level of fund balance may be revised with Board approval. Using the actual FY 2020 operating expenditures of $11,344,533 (unaudited) as a starting point, an increase of operating expenditures of $100,000 is factored in for each of the next five years to account for the possibility of a 1% COLA increase for staff, increases to both the library’s business insurance premium and the library’s portion of employee health insurance premiums, and other miscellaneous increases. Looking at the projections assuming a 10% reduction in property tax collections (i.e., 90% collection rate), the library would have $8,399,473 in the General Operating Fund at the end of the current fiscal year, which is approximately 66% of the approved FY 2021 operating budget. After five years, by the end of FY 2025, the library would have $5,656,706 in the General Operating Fund, which is approximately 44% of the FY 2021 operating budget. It should be noted that the fund balance at year end reflects a portion of the spring taxes collected. The library’s cash balance in February is typically the low point in cash before the March revenue is received. It will be important to keep a close eye on our monthly General Operating Fund cash flow as we continue to understand the potential financial impact of the COVID-19 pandemic. Since property taxes are paid in two installments in Illinois, with 55% due in the first payment in March and the remaining balance due in August, we should have a better picture of what extra steps �may be needed to secure the library’s long-term future after we see what the property tax collection rate looks like in August and September. If many property tax payers in Skokie take until October to make their second payments, following the announcement that Cook County will waive late fees on property tax payments, we will have a more complete picture of what our collection rate will be in October and November. The Board usually adopts its tax levy in September of each year and approves the library’s operating budget for the next fiscal year in April of each year. 2) Possible Reduction of FY 2021 Operating Budget The spreadsheet provided to the Board detailed potential reductions to the FY 2021 operating budget, approved by the Board in April 2020. These potential adjustments are based on reduction targets of 5%, 10%, 15%, and 20% of the total operating budget. Based on the library’s temporary building closure and existing and potential changes in our services, collections, and operations, the following areas can realistically be reduced this year, resulting in significant savings. • A reduction to the salaries line is possible if the library implements a hiring freeze or takes other actions related to the staff. • Due to physical distancing plans, we can safely assume that there will be fewer public programs for groups in the physical building. Though we will need to maintain a certain level of funds for virtual programs and experiences, the programming line can be reduced significantly. • Due to safety concerns, it is likely that overnight conference travel and lodging will not be approved for most of the fiscal year. We can significantly reduce the budget for continuing education while still retaining a budget for online learning opportunities and professional memberships. • Our budget line for physical collections can be reduced if needed, especially if there are any significant delays in opening our renovated spaces, or if there are additional physical closures that prevent full access to our physical collections. • If needed, our printing and publicity budget may be reduced since our bi-monthly print newsletter sent to every Skokie household is normally devoted to public programs. There may be creative ways to promote the library’s online services, programs, and collections while reducing the number of pages of our print newsletters until we are able to offer inperson programs and events at our normal volume. • The capital line may be reduced if needed as most of our renovation expenses will be covered by our 2019 bond funds. We also budgeted for the possible use of reserve funds for some of the elements of the renovation that were not built into the renovation budget (i.e., book displays). 3) Information about Potential Tax Abatement Attorneys at Robbins Schwartz, including the library’s primary attorney Samuel Cavnar and property tax legal specialist Scott Ginsburg, provided the following information in response to the Board’s request for information about a potential tax abatement. Mr. Ginsburg explained that a blanket tax �abatement is not an option for the library where, as here, that year’s property tax levy has been adopted, taxes have been extended by the County Clerk, and tax bills have gone out. There are, however, two options if the Board determines that the library has a surplus of funds. The first option, under the Fiscal Responsibility Law, 35 ILCS 200/30-20, is for the Board to pass a resolution that it has determined the library has surplus funds (from the General Operating Fund and/or the Reserve Fund) and move those specified funds into a separate “tax reimbursement” fund. The Board may then make disbursements to the community, issuing pro rata individual checks to all residential property owners. The second, and easier, option is for the library to reduce its tax levy in 2020. In September 2020, when the Board normally adopts the library’s tax levy (which will fund the next fiscal year), the Board may decide to lower the total levy amount for the General Operating Fund from the 2019 tax levy ($12,276,686). A 1% reduction of the 2019 GOF (General Operating Fund) levy would equal $122,767; a 2% reduction would equal $245,534; and a 3% reduction would equal $368,301. The Board may want to consider the impact a reduction of the levy would have on the tax rate and homeowners’ bills. For example, each 1% reduction would reduce the tax rate by approximately $0.52 and benefit a home with an assessed value of $250,000 by $3.85. Mr. Kong highlighted two other important points. The Board has already adopted a flat tax levy for the past two years in 2018 and 2019. If the Board wanted to consider a flat or reduced levy for 2020 (funding FY 2021-2022), no action would be required until September. Since the library is part of a home rule community, the flexibility to raise and lower our property tax levy as needed exists. Mr. Rachlin of Meristem Advisors provided some insight with regards to the library’s financial position. The Board discussed the financial projections. CLOSED SESSION At 7:57 pm a motion was made by Dr. Maks, seconded by Mrs. Parrilli to go in to closed session pursuant to 5ILCS 120/2(c) of the Open Meetings Act (the appointment, employment compensation, discipline, performance, or dismissal of specific employees of the public body). The motion was approved unanimously. The vote was 6 ayes and 0 nays. The motion passed. The Board discussed personnel matters. ADJOURNMENT At 9:42 pm a motion was made by Ms. Barbir, seconded by Ms. Rivera-Pulex: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES ADJOURN FROM CLOSED SESSION AND RETURN TO OPEN SESSION. �The motion passed unanimously. The vote was 6 ayes and 0 nays. OPEN SESSION ADJOURNMENT At 9:43 pm a motion was made by Ms. Barbir, seconded by Ms. Rivera-Pulex to adjourn the regular meeting. The motion passed unanimously. Karen Parrilli, Secretary � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes -- Special Meeting, Thursday, May 28, 2020 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Parrilli, Karen (Secretary); Chavez, Monica Description An account of the resource Special meeting Date A point or period of time associated with an event in the lifecycle of the resource 2020-05-28 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20200528_Special.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 2020s (2020-2029) Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 7 pages 2000s 2020s COVID-19 library board meetings Renovation 2020 special meeting https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/7e3fcd13a722489be6a0c9597c82c778.pdf?Expires=1777507200&Signature=S8ieG-TgOE-PnZ5TdYoH6dudA-HQqiOrfuKPb3QYLVgBYkoV0OTCcILpZKdMSQ%7EttOOs3y6MKTHK7sPz9lJzUx%7Ea%7EgfrnhE4Olyr3mZ--MNZTU8lYgCEl-%7EDSFZbmakL4UuQvzQHzW9qvrbddPGnmOsnnDT1xlw2zwSv1vvNE%7ElJLJsQUHX3mEIjinIUKhN94HR2DCQJsnug0HR-uQsCI3dyS3qyMVTcO2-GEDOKaFICl0QcmIcLO3XrkrPFS2n11lXP3VFG%7EhZFK5fTUXn7t01talHGnG3qvffGLcpvjgVAmQqFI2YpeTVbIc34yebkot1GSvzQ8VOXDZpoK8LcUw__&Key-Pair-Id=K6UGZS9ZTDSZM 18a6b157854d5b7d7ced64f7649d84de PDF Text Text March 16, 2020 Minutes of the special meeting of the Board of Trustees of the Skokie Public Library held at the Skokie Public Library Monday, March 16, 2020. CALL TO ORDER Mark Prosperi, President, called the meeting to order at 6:30 pm. Members present: Mark Prosperi, President; Eugene Griffin, Vice President; Mira Barbir; Jonathan H. Maks, MD; Magnolia Rivera-Pulex; and Richard Kong, Director Member present via phone: Susan Greer Member absent: Karen Parrilli, Secretary Staff present via phone: Laura McGrath, Deputy Director; Mark Kadzie, Information Technology Manager Visitors present via phone: Josh Campanelli of Shales McNutt Construction COMMENTS FROM OBSERVERS There were no observers present. APPROVAL OF AV EQUIPMENT FOR RENOVATION Additional documents were supplied to the Board after this item was tabled at last Wednesday’s Board meeting. Discussion ensued where questions were asked by the Board and answered by Mr. Kong and Mr. Kadzie. The Board requested a written explanation of how the current equipment will be re-purposed or disposed of. Mr. Kong said that he would include it in the next Board packet for the April meeting. A motion was made by Ms. Barbir, seconded by Mr. Griffin: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE PROPOSAL FOR AV EQUIPMENT FROM TITAN ELECTRIC AT A TOTAL COST OF $156,521. The roll call vote for approval was 6 ayes and 0 nays; the motion passed unanimously. COMMENTS FROM TRUSTEES Mr. Kong spoke briefly about the passing of former Board President, John Graham. ADJOURNMENT At 7:08 pm a motion was made by Ms. Barbir, seconded by Ms. Rivera-Pulex to adjourn the regular meeting. The motion passed unanimously. �Karen Parrilli, Secretary � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes -- Special Meeting, Monday, March 16, 2020 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Parrilli, Karen (Secretary) Date A point or period of time associated with an event in the lifecycle of the resource 2020-03-16 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20200316.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 2020s (2020-2029) Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 2 pages 2000s 2020s library board meetings special meeting https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/e0795fecd0df085742466c2a01c78bc0.pdf?Expires=1777507200&Signature=HA29OfVUA8PNPWp71JGP6y7UQAKIpdaFWWWV53bAAOJTFOX-0NeOnfhhSY9nSXHKEt3oweELfl7W5KUq5hJI6uYwZv7o8ErRstRHNCBW3q8SN0W%7E5Ahg5CUY3ZDlMKBKqmPEdJO1607myAFqOkB0J99phsQAeC4Z8M2YDpQUjN4VKALzlhQ24QWB%7EZF2fyXJjdV1sHmmR2MgUEtrdmOE%7EkkHUgcr8vuZCltvJrRudwZ2JGiMfp83bL4gPldVn%7EDj7ZfKR43KGbJEU%7ElQ%7EWBGRgytPFNYdb9BEdvNgBht1CosX6KH6h7M2Iz7v4tT-qlFnv-uuAmlivuRvocGWdYZFA__&Key-Pair-Id=K6UGZS9ZTDSZM 695c54fd3089361f4ba34c920c521459 PDF Text Text October 29, 2019 Minutes of the special meeting of the Board of Trustees of the Skokie Public Library held in the Skokie Public Library Board Room, Tuesday, October 29, 2019. CALL TO ORDER Mark Prosperi, President, called the meeting to order at 6:31 pm Members present: Mark Prosperi, President; Eugene Griffin, Vice President; Karen Parrilli, Secretary; Susan Greer; Jonathan H. Maks, MD; and Richard Kong, Director. Member absent: Mira Barbir Staff present: Blythe Trilling, Finance Manager; Laura McGrath, Deputy Director Observers present: Samuel Cavnar of Robbins Schwartz; Josh Campanelli of Shales McNutt Construction COMMENTS FROM OBSERVERS There were no comments from the observers. APPROVAL OF AWARD OF BIDS FOR 2020 LIBRARY RENOVATION PROJECT On October 18, 2019, the library and construction manager Shales McNutt Construction (SMC) held a public bid opening of construction bids for the 2020 Library Renovation. Contractors were invited to bid on a number of distinct bid packages (e.g., demolition, general trades, millwork, flooring, HVAC, electrical) and alternates. After reviewing the scope of work for each bid package and the alternates with the low bidders, SMC prepared recommendations for the Board to consider. Mr. Campanelli was present at the Board meeting and provided a summary of the bids to the Board. Mrs. Parrilli asked if the construction contingency contained the $175,000 for the allowances. Mr. Campanelli said it does not. Mr. Campanelli said he did not foresee exhausting all of the construction contingency budget. Mr. Prosperi asked a question about which packages had not yet been bid out. Mr. Kong explained that the furniture package is being put together and is scheduled to go out to bid on November 7 and close on November 26. There will be a recommendation for the Board at the December meeting. The shelving line that the library is selecting is sold by Library Furniture International (LFI), and the library is working on securing a proposal for all of the new shelving using TIPS pricing. TIPS is a national purchasing cooperative that offers access to competitively procured purchasing contracts to its membership. The hope is to have the shelving proposal ready for Board consideration at the November meeting. The moving services bid package is currently out and will be closing on November 5, so a proposal will likely be presented to the Board in November. The signage is not ready to go out to bid yet at this point. �. Mr. Griffin asked about the additional costs that Mr. Kong expects to cover with capital operating funds, reserve funds, and other potential sources. Mr. Kong summarized the expenses that are expected. Mr. Kong complimented SMC on their ability to be so close with the numbers. Mrs. Parrilli asked if all of the companies were local. Mr. Campanelli said that none of the companies are from out of state and they are all companies SMC has worked with before. Mr. Kong explained that many of the alternates were able to be absorbed into the project. For the others that were not selected, the bid numbers will be helpful in the future for budgeting purposes. SMC recommended the low bidders for every bid package with the exception of the low bid for Fire Protection. The lowest bidder made an error on their bid that they could not absorb, and therefore SMC recommended taking the second lowest bid. Part of the action in approving the bids as presented was to allow the lowest bidder to withdraw their bid due to this error. Mr. Kong recommended that the Board approve the award of the recommended bids and alternates for the 2020 Skokie Public Library Renovation Project in the amount of $11,527,538.00 as presented by Shales McNutt Construction. A motion was made by Mr. Griffin, seconded by Mrs. Parrilli: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE AWARD OF THE RECOMMENDED BIDS AND ALTERNATES FOR THE 2020 SKOKIE PUBLIC LIBRARY RENOVATION PROJECT IN THE AMOUNT OF $11,527,538.00 AS PRESENTED BY SHALES MCNUTT CONSTRUCTION. A roll call vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays. Mr. Cavnar explained that with this approval, all of the contractors now become subcontractors of Shales McNutt. Ms. Trilling, Messrs. Cavnar and Campanelli left the meeting at 7:06 pm. COMMENTS FROM TRUSTEES There were no comments from the Trustees. CLOSED SESSION At 7:06 pm a motion was made by Dr. Maks, seconded by Mrs. Parrilli to go in to closed session pursuant to 5ILCS 120/2(c)3 of the Open Meetings Act (To consider selection of a person to fill �a vacancy in a public office). The motion was approved unanimously. The vote was 5 ayes and 0 nays. The motion passed. ADJOURNMENT At 8:29 pm a motion was made by Mr. Griffin seconded by Dr. Maks: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES ADJOURN FROM CLOSED SESSION AND RETURN TO OPEN SESSION. The motion passed unanimously. The vote was 5 ayes and 0 nays. OPEN SESSION ADJOURNMENT At 8:30 pm a motion was made by Mrs. Parrilli seconded by Mr. Griffin to adjourn the regular meeting. The motion passed unanimously. Karen Parrilli, Secretary � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes -- Special Meeting, Tuesday, October 29, 2019 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Parrilli, Karen (Secretary) Date A point or period of time associated with an event in the lifecycle of the resource 2019-10-29 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20191029.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 2010s (2010-2019) Medium The material or physical carrier of the resource. Serial publication, paper document Extent The size or duration of the resource. 3 pages 2000s 2010s library board meetings Renovation 2020 special meeting