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PDF Text
Text
SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
September 13, 2023 Meeting Minutes
Business and Community Center
CALL TO ORDER
Eugene Griffin, President, called the meeting to order at 6:33 pm.
Members present:
▪ Eugene Griffin, President; Shabnam Mahmood, Secretary; Michelle Mallari; Mary
Pietrucha; Ella Whitehead.
Members absent:
▪ Mira Barbir.
Staff present:
▪ Richard Kong, Director; Laura McGrath, Deputy Director; Leah White, Associate Director
of Organizational Development; Blythe Trilling, Finance Manager; Suzy Rodela-Sulik,
Administrative Coordinator; Calin Muntean, Program Supervisor.
Observers present:
▪ None
COMMENTS FROM OBSERVERS
There were no comments from observers.
APPROVAL OF THE MINUTES OF THE AUGUST 16, 2023 REGULAR AND CLOSED MEETINGS
At 6:33 pm, Ms. Pietrucha made a motion, seconded by Ms. Whitehead, to approve the
minutes of the closed meeting of August 16, 2023. A vote was taken and the minutes were
approved unanimously and placed on file. The vote was 5 ayes and 0 nays.
At 6:33 pm, Ms. Mallari made a motion, seconded by Ms. Mahmood, to approve the minutes of
the regular meeting of August 16, 2023. A vote was taken and the minutes were approved
unanimously and placed on file. The vote was 5 ayes and 0 nays.
DIRECTOR’S REPORT
Mr. Kong updated the trustees on the third-floor renovation progress, the Bluepoint system
installation, and responding to hoax threats. Mr. Kong informed the trustees of Ms. Trilling’s
upcoming retirement. Mr. Griffin thanked Ms. Trilling for her years of service. The trustees noted
the Director’s Report.
APPROVAL OF AUGUST 2023 DISBURSEMENT REPORT
The trustees asked some clarifying questions about the disbursement report.
At 6:48 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Whitehead :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
AUGUST 2023 DISBURSEMENT REPORT.
A roll call vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
1
�APPROVAL OF CHILLER REPLACEMENT PAY APP
The trustees asked some clarifying questions about the duration of the chiller replacement
process. The trustees reviewed the chiller replacement pay application.
At 6:51 pm, a motion was made by Ms. Mahmood, seconded by Ms. Pietrucha :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
CHILLER REPLACEMENT PAY APPLICATION AT A TOTAL COST OF $249,201.00
A roll call vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
CONSENT AGENDA
The trustees commended the library’s active presence around community events.
At 6:54 pm, a motion was made by Ms. Mallari, seconded by Ms. Mahmood :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
FINANCIAL STATEMENTS, SUBJECT TO AUDIT, AND THAT THE FOLLOWING
CONSENT AGENDA ITEMS BE PLACED ON FILE:
1. REPORTS;
2. GIFTS:
3. PERSONNEL:
HIRES:
Effective September 18, 2023:
Alyson Doubek, Finance Manager, Administration.
Effective August 29, 2023:
Ryan Numrich, Materials Handler, Access Services.
RETIREMENT:
Effective September 29, 2023:
Blythe Trilling, Finance Manager, Administration
A vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
APPROVAL OF ART ACQUISITIONS POLICY
Mr. Kong informed the trustees that the recommended revisions were applied to the policy
presented at the August 16, 2023 board meeting and recommended approval of the art
acquisitions policy.
At 6:57 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Whitehead :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
ART ACQUISITIONS POLICY AS PRESENTED.
A vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays
APPROVAL OF LIMRiCC INTERGOVERNMENTAL AGREEMENT RESOLUTIONS
Mr. Kong provided an overview of the LIMRiCC intergovernmental agreement resolutions. The
trustees asked some clarifying questions.
At 7:05 pm, a motion was made by Ms. Whitehead, seconded by Ms. Pietrucha :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE
2
�LIMRiCC INTERGOVERNMENTAL AGREEMENT RESOLUTIONS FOR
ADMINISTRATIVE AND SUBSTANTIVE AMENDMENTS TO THE
INTERGOVERNMENTAL AGREEMENT AS PRESENTED.
A roll call vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
INFORMATION ABOUT 2024 LIMRiCC RENEWAL
Mr. Kong provided an update on the LIMRICC renewal coverages. The trustees noted the
informative update.
ADOPTION OF 2023 TAX LEVY
The trustees in attendance expressed their support for another year with a 0% increase to the tax
levy.
At 7:19 pm, a motion was made by Ms. Pietrucha , seconded by Ms. Whitehead :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES ADOPT A 0%
INCREASE FOR THE 2023 TAX LEVY, RESULTING IN A TOTAL LEVY OF
$13,474,986
A roll call vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
ELECTION OF BOARD OFFICERS TO FILL VACANCIES
Mr. Griffin reminded the trustees that due to Ms. Winningham’s recent retirement from the board,
a new Vice President needs to be elected to fill the vacancy.
Ms. Pietrucha nominated Ms. Barbir for Vice President, the nomination was not seconded.
Mr. Griffin nominated Ms. Mahmood for Vice President, Ms. Pietrucha seconded.
A vote was taken, there were 5 ayes and 0 nays.
Ms. Mahmood nominated Ms. Pietrucha for secretary, Ms. Whitehead seconded.
The new officers were elected by acclamation.
Mr. Griffin thanked the new members for their service.
CLOSED SESSION PURSUANT TO 5 ILCS 120/2(C)(1) AND 5 ILCS 120/2(C)(3)OF THE OPEN MEETINGS
ACT
At 7:25 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Mahmood :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES MOVE INTO CLOSED
SESSION PURSUANT TO 5 ILCS 120/2(C)(1) AND 5 ILCS 120/2(C)(3) OF THE
OPEN MEETINGS ACT.
A vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
ADJOURNMENT
At 8:27 pm a motion was made by Ms. Mallari, seconded by Ms. Pietrucha :
▪ MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
RETURN TO OPEN SESSION.
A vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
3
�COMMENTS FROM TRUSTEES
Ms. Whitehead commented that a colleague recently got their library card and reserved a
meeting room. Library staff were very helpful and kind in assisting them through the process.
ADJOURNMENT
At 8:32 pm, a motion was made by Ms. Mahmood, seconded by Ms. Whitehead, to adjourn the
regular meeting. A vote was taken and the motion passed unanimously. There were 5 ayes and
0 nays.
_____________________________________
Mary Pietrucha, Secretary
4
�
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Title
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Minutes, Wednesday, September 13, 2023
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Pietrucha, Mary (Secretary); Rodela-Sulik, Suzy
Description
An account of the resource
Call to Order; Approval of the minutes of the August 16, 2023 regular and closed meetings; Director's report; Approval of August 2023 Disbursement Report; Approval of Chiller Replacement Pay Application; Consent Agenda; Approval of Art Acquisitions Policy; Approval LIMRiCC Intergovernmental Agreement Resolutions; Information about 2024 LIMRiCC Renewal; Adoption of 2023 Tax Levy; Election of Board Officers to Fill Vacancies; Closed session pursuant to 5 ILCS 120/2(C)(1) of the Open Meetings Act; Adjournment; Comments from Trustees; Adjournment
Date
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2023-09-13
Format
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PDF
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Identifier
An unambiguous reference to the resource within a given context
LBM20230913.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
Temporal characteristics of the resource.
2020s (2020-2029)
Medium
The material or physical carrier of the resource.
Serial publication, paper document
Extent
The size or duration of the resource.
4 pages
2020s
art acquisitions policy
Board vacancy
Chiller replacement
LIMRiCC Intergovernmental Agreement Resolutions
tax levy
third floor renovation
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PDF Text
Text
August 10, 2022
Minutes of the meeting of the Board of Trustees of the Skokie Public Library held in the Skokie Public
Library Business and Community Center, August 10, 2022.
CALL TO ORDER
Mark Prosperi, President, called the meeting to order a 6:34 pm.
Members present: Mark Prosperi, President; Eugene Griffin, Vice President; Shabnam Mahmood,
Secretary; Michelle Mallari; Mira Barbir; Noreen Winningham; Mary Pietrucha.
Members absent: None
Staff present: Richard Kong, Director; Laura McGrath, Deputy Director; Blythe Trilling, Finance
Manager; Beth Dostert, Human Resources Manager; Suzy Rodela-Sulik, Administrative Assistant to the
Director; Calin Muntean, Program Supervisor.
Observers present: None
COMMENTS FROM OBSERVERS
There were no comments from observers.
APPROVAL OF THE MINUTES OF THE REGULAR AND CLOSED MEETINGS JULY 13, 2022
At 6:35 pm, Ms. Pietrucha made a motion, seconded by Ms. Mallari, to approve the minutes of the
regular and closed meetings of July 13, 2022.
A vote was taken and the minutes were approved unanimously and placed on file. The vote was 7 ayes
and 0 nays.
DIRECTOR’S REPORT
Mr. Kong updated the trustees on the strategic planning process, lighting enhancements, Backlot Bash,
and the ILA Youth Services Achievement Award awarded to staff member Mandy O’Brien.
The trustees asked some clarifying questions and noted the Director’s Report.
APPROVAL OF JULY 2022 DISBURSEMENT REPORT
The trustees asked some clarifying questions about the disbursement report.
At 6:40 pm, a motion was made by Mr. Griffin, seconded by Ms. Winningham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE JULY 2022 DISBURSEMENT REPORT.
A roll call vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays
CONSENT AGENDA
The trustees commented on the gate count, social media communications, circulation statistics, electronic
resource statistics, and bookmobile statistics.
�At 6:56 pm, a motion was made by Ms. Barbir, seconded by Ms. Mahmood:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO
AUDIT, AND THAT THE FOLLOWING CONSENT AGENDA
ITEMS BE PLACED ON FILE:
1. REPORTS;
2. GIFTS:
3. PERSONNEL:
HIRES:
Effective July 25, 2022:
Alex Marske, part-time Materials Handler, Access Services.
DEPARTURES:
Effective July 24, 2022:
Gregory Spiratos, part-time Materials Handler, Access Services.
Effective August 2, 2022:
Shirley Hill, part-time Custodian, Building Services.
PROMOTIONS
Effective August 1, 2022:
Cesar Moreno, full-time Materials Handler Assistant Supervisor, Access
Services; previously part-time Patron Services Assistant, Patron Engagement.
A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
APPROVAL OF COMMUNICO RENEWAL
The trustees asked some clarifying questions about the software renewal.
At 7:00 pm, a motion was made by Ms. Winningham, seconded by Mr. Griffin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE THREE-YEAR COMMUNICO RENEWAL AT A
COST OF $15,000 PER YEAR.
A roll call vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
UPDATE ON ANTICIPATED CAPITAL PROJECTS
The trustees discussed the anticipated capital projects including the third-floor renovation and chiller
replacement. The Board noted the anticipated capital projects.
APPROVAL OF COOLING-RELATED REPAIRS
Mr. Kong provided information on recent cooling-related emergency repairs. The trustees discussed the
emergency repairs and consideration to raise the director’s expenditure purchasing sum limit of $10,000
as specified in the library’s Finance Policy.
At 7:00 pm, a motion was made by Ms. Pietrucha, seconded by Ms. Barbir:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
RETROACTIVELY APPROVE THE COOLING-RELATED REPAIRS
PERFORMED BY ATOMATIC MECHANICAL AT A TOTAL COST OF
$20,383.21.
A roll call vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
�APPROVAL OF 2022 STAFF DAY CLOSING
Mr. Kong recommended board approval of the library closing for a staff day. The trustees asked some
clarifying questions.
At 7:21 pm, a motion was made by Ms. Barbir, seconded by Ms. Mahmood:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE CLOSING OF THE LIBRARY ON MONDAY, OCTOBER 24,
2022 FOR A STAFF DAY.
A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
DISCUSSION OF POTENTIAL CHANGE TO SEPTEMBER 14, 2022 BOARD MEETING DATE
Mr. Prosperi commented that he would not be available for the September 14, 2022 Board Meeting. The
trustees discussed the potential board meeting date change.
At 7:25 pm, a motion was made by Ms. Winningham, seconded by Mr. Griffin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
CANCEL THE SEPTEMBER 14, 2022 BOARD MEETING.
A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
The trustees noted the RAILS report
CLOSED SESSION PURSUANT TO 5 ILCS 120/2(c)(2) OF THE OPEN MEETINGS ACT
At 7:26 pm, a motion was made by Ms. Barbir, seconded by Ms. Mahmoodr:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
MOVE INTO CLOSED SESSION PURSUANT TO 5ILCS
120/2(C)(2) OF THE OPEN MEETINGS ACT TO DISCUSS
COLLECTIVE NEGOTIATING MATTERS BETWEEN THE
PUBLIC BODY AND ITS EMPLOYEES
A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
ADJOURNMENT
At 8:50 pm a motion was made by Mr. Barbir, seconded by Ms. Pietrucha:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
RETURN TO OPEN SESSION.
A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
OPEN SESSION
Mr. Prosperi proposed approval of the master plan excluding the renovation of the main staff restrooms
and no increase to the tax levy. The trustees discussed the advantages and disadvantages of the different
options presented in the master plan.
2022 TAX LEVY
At 9:11 pm, a motion was made by Mr. Griffin, seconded by Ms. Barbir:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
�ADOPT A 0% INCREASE FOR THE 2022 TAX LEVY, RESULTING IN A
TOTAL LEVY OF $13,474,986.
A roll call vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
APPROVAL OF THIRD FLOOR MASTER PLAN
At 9:11 pm, a motion was made by Ms. Winningham, seconded by Ms. Pietrucha:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE MASTER PLAN OF THE THIRD FLOOR.
A roll call vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
APPROVAL OF ARCHITECT FEE PROPOSAL
At 9:12 pm, a motion was made by Ms. Pietrucha, seconded by Mr. Griffin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FEE PROPOSAL FROM ANDREW BERMAN ARCHITECT.
A roll call vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
APPROVAL OF CONSTRUCTION MANAGEMENT FEE PROPOSAL
At 9:12 pm, a motion was made by Ms. Mallari, seconded by Ms. Pietrucha:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE SMC FEE PROPOSAL AS PRESENTED.
A roll call vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
ADJOURNMENT
At 9:12 pm, a motion was made by Mr. Griffin, seconded by Ms. Mallari, to adjourn the regular meeting.
A vote was taken and the motion passed unanimously. There were 7 ayes and 0 nays.
_____________________________________
Shabnam Mahmood, Secretary
�
Text
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Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Minutes, Wednesday, August 10, 2022
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Mahmood, Shabnam (Secretary); Rodela-Sulik, Suzy
Date
A point or period of time associated with an event in the lifecycle of the resource
2022-08-10
Format
The file format, physical medium, or dimensions of the resource
PDF
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Identifier
An unambiguous reference to the resource within a given context
LBM20220810.pdf
Publisher
An entity responsible for making the resource available
Skokie Public Library, Skokie, IL
Language
A language of the resource
eng
Temporal Coverage
Temporal characteristics of the resource.
2020s (2020-2029)
Medium
The material or physical carrier of the resource.
Serial publication, paper document
Extent
The size or duration of the resource.
4 pages
2020s
2022 Tax Levy
Capital projects
library board meetings
Staff day
tax levy
Third Floor Master Plan
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c67dddcf28a5571f931f3e12c083fb97
PDF Text
Text
September 14, 2016
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, September 14, 2016.
CALL TO ORDER
Mark Prosperi, President, called the meeting to order at 7:32 p.m.
Members present: Mark Prosperi, President; Diana Hunter, Vice President/President
Emerita; Karen Parrilli, Secretary; Eugene F. Griffin; Jonathan H. Maks, MD; Zelda
Rich; and Richard Kong, Director.
Member absent: Susan Greer.
Staff present: Mikael Jacobsen, Manager of Learning Experiences.
Guest present: Calene (Kelly) M. Zabinski, CPA, MBA, of Zabinski Consulting Services,
Inc.
APPROVAL OF THE MINUTES OF THE REGULAR AND CLOSED MEETINGS OF
AUGUST 10, 2016
Mrs. Parrilli made a motion, seconded by Dr. Maks, to approve the minutes of the regular
and closed meetings of August 10, 2016, subject to additions and/or corrections. There
being no additions or corrections, the minutes were approved unanimously and placed on
file. The vote was 6 ayes and 0 nays.
CONSENT AGENDA (Financial Statements; Circulation Report/Dashboard; Reports
from Department Heads; Gifts; Personnel)
After brief discussion, Dr. Maks made a motion, seconded by Mr. Griffin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT/DASHBOARD
2. REPORTS FROM DEPARTMENT HEADS
3. GIFTS: $100. FROM DONNA GRINHAM FOR AUDIO-VISUAL
SERVICES; FOR SUMMER READING PROGRAM: $500. FROM
DENTALWORKS; $500. FROM PINSTRIPES; $500. FROM PITA
INN
�2
4. PERSONNEL: TERMINATIONS: CHRISTOPHER
SCHEITHAUER, PART-TIME CUSTOMER SERVICES
ASSISTANT, CUSTOMER SERVICES, EFFECTIVE AUGUST 27,
2016; PATTY SERO, PART-TIME ASSISTANT, YOUTH
SERVICES, EFFECTIVE AUGUST 29, 2016; VALERIE
KYRIAKOPOULOS, PART-TIME CUSTOMER SERVICES
ASSISTANT, CUSTOMER SERVICES, EFFECTIVE
SEPTEMBER 2, 2016; MICHAEL GRANATO, PART-TIME
CUSTOMER SERVICES ASSISTANT, CUSTOMER SERVICES,
EFFECTIVE SEPTEMBER 10, 2016; HIRES: REEHAN
MALHANCE, PART-TIME CUSTOMER SERVICES ASSISTANT,
CUSTOMER SERVICES, EFFECTIVE AUGUST 16, 2016; ERICA
NELSON, PART-TIME DIGITAL LITERACY SPECIALIST,
LEARNING EXPERIENCES, EFFECTIVE AUGUST 25, 2016;
LEAH WHITE, FULL-TIME LEARNING AND DEVELOPMENT
PROFESSIONAL, ADMINISTRATION, EFFECTIVE OCTOBER 3,
2016; PROMOTIONS: CALIN MUNTEAN, FROM PART-TIME
MATERIALS HANDLER, ACCESS SERVICES, TO FULL-TIME
MATERIAL HANDLING LEAD, ACCESS SERVICES,
EFFECTIVE SEPTEMBER 5, 2016; JORGE HERNANDEZ, FROM
PART-TIME MATERIALS PAGE, ACCESS SERVICES, TO PARTTIME MATERIALS HANDLER, ACCESS SERVICES, EFFECTIVE
AUGUST 25, 2016.
The motion passed unanimously. There were 6 ayes and 0 nays.
BILLS
A motion was made by Mrs. Parrilli, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was 6 ayes and 0 nays; the motion passed unanimously.
DIRECTOR’S REPORT
Usage
Overall circulation was 2.85% lower in August 2016 compared to last year. Some of the
decline can be directly linked to the carpeting project (e.g., turning off our status as a
�3
LINKin lender). Also, much of the first floor collection was inaccessible during various
stages of the project. Given this reality, it is somewhat surprising that circulation did not
drop even lower than it did. Use of eResources, especially eBooks and eAudiobooks,
continues to rise. There was a 42.8% increase last month compared to August 2015. The
bookmobile had a good month with increases of 16.5% for circulation of adult materials
and 23.2% for youth materials. Gate count was 5.9% higher compared to last year.
Carpeting Project
Our four week carpeting project is now complete for the most part. Overall, the process
went smoothly as staff worked closely with both Vortex and Hallett crews to make sure
there was minimal disruption to the public. There is one concern remaining with some
small loops that have emerged from the main carpet in various spots throughout the first
floor. Our rep from Vortex made it very clear that she does not believe this poses a
serious problem, and assured us that the issue will be resolved.
Mr. Kong showed a sample of the carpeting material to be used in each vestibule.
Staff Picnic
On Thursday, September 8, library staff enjoyed a picnic in the staff lounge and the third
floor deck. The library’s social committee handled all of the arrangements, including
purchasing the supplies, preparing the food, and decorating the room. The weather
cooperated and everyone had a wonderful time. The staff thanks the Board for its
continued support of this annual event.
Payroll Processing
George Van Geem and Julian Prendi from the Village’s Finance Department informed
Mr. Kong that the Village is switching to a new payroll/HR system in March 2017.
Currently, we share the same payroll system with the Village and the Village Finance
Department assists with the final piece of processing our bi-weekly payroll.
Administrative staff at the library handle our time/attendance system and enter changes to
employee information in the payroll system before handing it off to the Village for
completion. We have an opportunity to implement our own payroll solution that is
customized specifically for our needs, so we are exploring our options with various
payroll/HR vendors. Any change with our payroll processing would not change the
Village’s roles of levying our taxes and administering IMRF.
Discussion followed.
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Voter Registration
During September and the first week of October, staff members from Customer Services
and Community Engagement will staff a voter registration table in the West Lobby. Dates
and times are focused on evening and weekend hours, as residents can register to vote at
Village Hall when it is open. Residents will need an Illinois Driver’s License, an Illinois
ID card, or the last four digits of their social security number in order to register. Susan
Carlton, Community Engagement Manager, shared that one of the early registrants was a
woman from the Ukraine who recently became a U.S citizen.
Civic Lab
The new rotation in our boutique area near AV is called the Civic Lab. The focus for the
next two months is to use the backdrop of the November election to engage our
community on how election issues affect us here in Skokie and how we impact change
beyond voting. Resources selected by collection development librarians are provided for
kids, teens, and adults. Activities are designed to encourage healthy dialogue and
increased empathy for diverse points of view.
Human Origins Exhibit
Between September 9 and October 3, a special exhibit called “Exploring Human Origins:
What Does It Mean to Be Human?” will be available for the community. This traveling
exhibit is based on a popular exhibition at the Smithsonian’s National Museum of Natural
History, and encourages the exploration of scientific investigation and human evolution
thought interactive kiosks, hands-on displays, and videos. Additionally, staff planned a
series of free programs for patrons of all ages. The hope is that this exhibit will lead to
greater dialogue and a commitment to listening and learning from one another. Adult
Programming Librarian, Mimosa Shah, took the lead in securing this exhibit for the
library and planning most of the programs.
Harlan Coben Author Event
The library will host bestselling and award-winning author Harlan Coben as he speaks
about his upcoming novel, Home. The event will take place on Wednesday, September 21
at 7pm in the Petty Auditorium, and we expect a large audience.
Skokie Community Fund
The deadline to submit proposals for the Skokie Community Fund’s 2017 collaborative
grant cycle was Thursday, September 8. We expect to be listed as a partner organization
on two proposals, one with the Swift Child Care Early Childhood Center and the other
�5
with the YWCA. The former will focus on each child care site gaining access to an
expanded, dedicated collection of high quality picture books. This will support the Read
to Me project already in place. The latter proposal will allow us to work with the YWCA
to continue the “Let’s Talk at Lunch” series, initiate an evening series based on a film
screening, and train staff on our EDI committee.
Upcoming Conferences
As a member of the PLA Board, Mr. Kong will be attending the ICMA (International
City/County Management Association) Conference later this month in Kansas City. The
PLA Board meeting will take place during the conference, but he will have the
opportunity to attend programs focused on local government management. PLA will
cover the costs of registration, travel, and housing. In early October, Mr. Kong will be
attending the ULC (Urban Libraries Council) Forum, also in Kansas City. The conference
will focus on exploring and developing a framework to describe the outcomes and
impacts libraries bring to individuals and communities. ULC invited him to participate on
a panel of libraries and speak about outcomes as they relate to digital inclusion.
YWCA Award
Amita Lonial, Learning Experiences Manager, will be one of the recipients of the
YWomen Leadership Awards at an Evanston/North Shore YWCA ceremony in October.
The awards are given to those who demonstrate a commitment to social change related to
gender, racial, and economic justice.
Jeannie Johnson Hirsch Award
The library received the Jeannie Johnson Hirsch Award presented annually by the
Orchard Village Auxiliary to individuals and organizations that have demonstrated a
long-term commitment to improving the quality of life for people with disabilities.
The video made by library videographer Andy Dwork was made possible by a Skokie
Community Fund grant.
Lincolnwood Public Library Renovation Project
Construction on the $5.2 million renovation at Lincolnwood Public Library is expected to
conclude at the end of 2016. The project includes a remodeled lobby, a café, refinished
restrooms, a new youth area, a new HVAC system, and more collaborative study spaces.
Discussion ensued regarding cafés in libraries.
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Deputy Director Position
The library’s deputy director position has been posted on the RAILS and the Illinois
Library Association websites. Mr. Kong will keep the Board updated.
APPROVAL OF CAREER ONLINE HIGH SCHOOL
Mick Jacobsen, co-manager of Learning Experiences, was introduced.
Career Online High School, a product of Smart Horizons in partnership with Cengage
Learning Inc., is a program designed for adults who did not graduate from high school,
graduated from an unaccredited high school, or cannot produce a high school diploma.
These adults can use the program to attend online classes to earn an
AdvancED/SACS/NCA/NWAC accredited degree. Along with graduating with an
accredited high school diploma, the learners will receive a certificate in a high-growth,
high-demand career.
Smart Horizons Career Online High School is part of the world’s first
AdvancED/SACS/NCA/NWAC-accredited private, national online school district. In
2009, Dr. Howard Liebman founded Smart Horizons Career Online Education. The
district has launched many high school programs, and forged partnerships with
corporations (e.g., Walmart, McDonald’s, Taco Bell), state departments of corrections
(e.g., Florida), workforce boards (e.g., Chicago, Seattle), and non-profit organizations
(e.g., National Urban League, Clinton Global Initiative).
This resource is online and self-paced, which makes it a stronger solution for working
parents than the option to take in-person night classes. A student has eighteen months
from when they start the program to finish. Even if the library only has a one year
contract, the student will still be able to take their course and finish their work. GEDs are
also often not considered as prestigious as a high school diploma. According to a 2010
study published by the Economics of Education Review, “Eventual high school graduates
have much better post-secondary education outcomes than do the similar [students] who
drop out and obtain a GED.” Libraries throughout the country have implemented this
program and are graduating students. We would limit the program to students who are 21
years and over, and to those who pass a rigorous selection process. Students typically
spend eight to ten hours a week for up to eighteen credits to complete the program.
Because of the large investment of time it is unlikely that a student would have someone
else complete their work.
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Through exploratory community meetings facilitated by Susan Carlton, Community
Engagement Manager, it is evident that there is strong interest in this program within the
community. This program has the potential to change lives in a profound way and
directly supports our core service value of pursuing access and equity. It also emphasizes
the library’s educational vision of lifelong learning and discovery for people of all
backgrounds. Library patrons have learned to look to the library for reputable online
learning resources such as Tutor.com, Treehouse.com, Lynda.com, Mango Languages,
Gale Courses, eBooks, and Learning Express Library.
Through a partnership with RAILS, libraries have the opportunity to subscribe to a small
amount of licenses, and the annual platform fee will be waived.
A Career Online High School license costs $1,295. To meet the recognized need in
Skokie, Mr. Jacobsen recommends board approval of the subscription to Career Online
High School and the purchase of ten licenses for a total cost of $12,950.
Mr. Jacobsen presented a Powerpoint presentation.
After lengthy discussion, Mrs. Rich made a motion, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE A SUBSCRIPTION TO CAREER ONLINE HIGH SCHOOL
AND PURCHASE TEN (10) LICENSES FOR A TOTAL COST OF
$12,950.
The roll was called: Dr. Maks—no; Mrs. Rich—abstain; Mr. Prosperi—no; Mrs.
Hunter—no; Mr. Griffin—no; Mrs. Parrilli—abstain. The motion failed.
Mr. Jacobsen left the meeting at 8:15 p.m.
APPROVAL OF INVESTMENT POLICY
Mr. Kong said earlier this year, the Board began to review the library’s investment
policy, last updated in December 2013. Mr. Kong suggested to Board President Mark
Prosperi that he bring a revised investment policy to the Board for review and approval,
and he agreed.
Changes were made in consultation with Kelly Zabinski, a licensed CPA and financial
consultant who works closely with local municipalities and libraries. Ms. Zabinski is in
attendance at the Board meeting. Mr. Kong also reviewed investment policies from
several different public libraries in the area, as well as the Public Funds Investment Act
(30 ILCS 235), which was distributed.
�8
Some key points that were made during the discussions earlier this calendar year:
The library has approximately $7.8 million in the Reserve Fund.
Interest has been declining with Illinois Funds, where the library has more than half
of our reserves.
The balance of the Reserve Fund is in CDs in First Bank & Trust and North Shore
Community Bank. Maturity dates of the CDs are staggered, which allows funds to
become available periodically at which time we can decide whether we need the
funds or can reinvest them.
The Board expressed concern with Article VII of the current investment policy being
restrictive as to which banks the library can invest in.
The Village of Skokie has a large proportion of its reserves in Illinois Funds. George
Van Geem stated that the Funds are professionally managed and he is confident in
their safe keeping.
The Skokie Park District has its reserves in local area banks.
Both First Bank & Trust and North Shore Community Bank are willing to put up
collateral for $2-3 million of library funds. The current investment policy requires
collateralization of deposits in excess of the $250,000 FDIC-insured limit.
Once a revised investment policy is approved, we will have more clarity on what
investments make the most sense for the library at this time. We can share the investment
policy with potential financial institutions, brokers/dealers, and advisors to make sure
they understand the types of investment instruments the Board is most interested in.
Mr. Kong recommends approval of the revised investment policy taking into
consideration additional feedback and changes agreed upon by the Board.
Ms. Zabinski went through the library investment policy with the Board. She explained it
was a good policy that could use tweaking as it fell down in restrictions we placed on the
location of institutions that could be invested in. She also added more protection and
added new things in the marketplace regarding collateral. It was noted that liquidity,
return, and safety are key items in the library’s investment policy.
After lengthy discussion, the Board reached consensus with the following:
Under Section VI. Authorized Investments:
Money Market Accounts with SIPC Insurance (added)
Interest Bearing Municipal Bonds Rated at Least AA or Higher (remove)
Illinois Metropolitan Investment Fund (IMET) not to exceed $1,000. (added)
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Under Section VII. Collateralization:
Obligations with the State of Illinois (remove)
Municipal Bonds Rated at Least AA or Higher (remove)
Under Section XIII. Reporting:
The Director shall prepare a monthly quarterly report on investments and their returns for
the Board of Library Trustees.
Mrs. Rich left the Board Room at 9:06 p.m.
Discussion continued. With the changes above, Ms. Zabinski said the policy still protects
the library’s finances.
Mrs. Hunter said she met with State Senator Daniel Biss regarding The Illinois Funds. He
feels confident in The Illinois Funds and said they are a solid investment.
A motion was made by Mrs. Parrilli, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
TABLE INVESTMENT POLICY UNTIL THE OCTOBER BOARD
MEETING.
The motion was approved unanimously. The vote was 5 ayes and 0 nays.
At 9:19 p.m. Mrs. Hunter left the Board Room, Mrs. Rich returned to the meeting and
Dr. Maks left the meeting.
APPROVAL OF ADOPTION OF TAX LEVY
At this meeting, the Board needs to adopt a tax levy for transmission to the Village of
Skokie. The 2016 levy will be introduced as part of the Village’s Levy Ordinance in early
December and acted on by the Village Board before the end of December. This levy will
fund the library’s 2017-2018 Fiscal Year.
The 2015 levy was $11,868,679, representing an increase of 1% over the 2014 levy of
$11,753,036. There is also a continuing levy of $1,268,100 for payment of the library’s
bond debt from construction completed in 2003.
Last month, Mr. Kong gave the Board information relevant for this decision, including
projected FY 2018 revenues and expenditures based on no increase in the levy, an
increase of 1%, and an increase of 2%. Assuming that there will be some increase in the
Cost of Labor and some increase for staff at the time of their annual review, Mr. Kong
has allotted 3% more for the Salary line and corresponding increases for FICA and
�10
IMRF. As the projected FY 2018 revenues and expenditures shows, if there is no increase
in the levy, the Capital line will need to decrease significantly. Mr. Kong distributed the
list reviewed by the Board last month of anticipated Capital expenditures for the next
five-six years. The anticipated expenditures exceed $4 million. Of course, this does not
account for any unexpected or additional expenses that we are not able to factor in at the
present time.
With these circumstances in mind, Mr. Kong recommends that the Board adopt a levy
increase of at least 1% for the 2016 levy. The additional revenue will enable the Capital
line to be brought to a healthier level, though still lower than previous years, and provide
room for slight increases to the Salary line and other Operating lines as needed. An
increase of 1% from the 2015 levy would result in a levy of $12,007,748 for the 2016
levy (funding FY 2018).
A motion was made by Mr. Griffin, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT AN OPERATING TAX LEVY IN THE AMOUNT OF
$12,007,748.00 FOR THE YEAR 2016, REPRESENTING A 1%
INCREASE OVER THE 2015 LEVY.
The roll was called: Mrs. Rich—yes; Mrs. Parrilli—yes; Mr. Griffin—yes;
Mr. Prosperi—yes. The motion passed with a vote of 4 ayes and 0 nays.
Mrs. Hunter returned to the meeting.
APPROVAL OF STAFF PARKING AT ST. PAUL LUTHERAN CHURCH
In order to make more of the west parking lot available to library users, Mr. Kong has
been exploring options for alternate staff parking. The most viable option at this point is
to make arrangements with St. Paul Lutheran Church to allow some library staff to park
in the lot (accessible from George St.) behind the church building. The proximity to the
library (a short walk across Galitz St. to get to the library’s south staff entrance) and the
general availability of the parking lot during weekdays and Saturdays makes this an
attractive option. Depending on how many parking spaces we can use, this arrangement
has the potential to free up approximately 20-25 more parking spots.
Based on conversations with Jason Steele, a member of the church’s board of elders, the
church is open to this type of arrangement. Details of the arrangement have not yet been
finalized, but the following two options have been discussed:
�11
1. The library can pay a periodic fee in exchange for permission to have 20-25 staff cars
parked in the church’s lot. Depending on further discussions with the church, the
frequency may end up being monthly, quarterly, bi-annually, or annually. The exact
fee amount can also be negotiated with the church.
2. The library and church can enter into a licensing agreement in which the library will
help pay for a portion or all of the costs for a sealcoating and re-striping project that
needs to happen before we begin to use the lot. A proration mechanism would be put
into place to guarantee that the library would receive money back if either the church
or library needs to end the agreement prior to its intended duration. Based on quotes
obtained by the library, anticipated costs to sealcoat and re-stripe the parking lot is
approximately $11,000.
Mr. Kong distributed a drawing of the parking lot with the reconfiguration recommended
by the Village’s Planning Division.
Mr. Kong provided recent developments and said library legal counsel and the church’s
attorney have agreed to let library staff use the parking lot for an annual fee (TBD). The
library will not pay for resurfacing the lot. The license agreement will be brought to the
Board in October. No action is required at this time.
APPROVAL OF RENEWAL OF ENCORE/SYNERGY
The library’s subscription to Innovative’s Synergy module is up for renewal. This is a
one year subscription (September 1, 2016-August 31, 2017) which costs $10,712.25.
Synergy integrates relevant article results from research databases into the Encore (public
catalog system) search interface. User testing of Synergy was conducted in the spring and
additional testing will be conducted during 2016-17 to ensure that the product is meeting
user needs in an efficient, user-friendly way.
Laura McGrath, manager of Access Services, recommends approval of the renewal of
Synergy at a total cost of $10,712.25. This expense will come from the Technology
budget line.
The invoice from Innovative includes $21,157.00 for Encore. This is the fee for the third
year of a three-year contract for Encore. The entire three-year contract was approved by
the Board in August, 2014 and no action is needed for that expenditure.
After brief discussion, a motion was made by Mrs. Hunter, seconded by Mr. Griffin:
�12
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE QUOTE FROM INNOVATIVE INTERFACES FOR
SYNERGY AT A TOTAL COST OF $10,712.25.
The roll was called and the motion passed unanimously. The vote was 5 ayes and 0 nays.
APPROVAL OF DIRECTOR’S EVALUATION FORM
Last month, Mr. Kong shared a draft of the new director’s evaluation form. The draft is
based on examples of director evaluation forms used at a number of other libraries.
Board President Mark Prosperi asked Mr. Kong to draft a form to be considered by the
board. The form was distributed.
Mr. Prosperi requested the following be added to the director’s evaluation form:
Each year the library director shall submit to the Board a written summary of the
director’s accomplishments occurring within that year. This summary shall address
each of the areas of evaluation set out in the library director evaluation form.
Brief discussion followed. Mr. Griffin made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE DIRECTOR’S EVALUATION FORM
INCORPORATING THE ADDITIONAL TWO SENTENCES
REQUESTED BY MR. PROSPERI.
The motion passed unanimously. The vote was 5 ayes and 0 nays.
DIGITAL CONTENT QUARTERLY REPORT, SEPTEMBER 2016
First quarter digital content circulation
Last fiscal year we saw a 30-55% increase in streaming/downloadable resources across
formats. We’re continuing to see that trend continue in the first quarter of FY16-17 with
our digital collection as a whole:
eCollection
2016-17
2015-16
% change
May
13,204
6,814
+93.78%
June
9,315
6,824
+36.50%
July
9,688
6,915
+40.10%
August
10,150
7,106
+42.84%
The growth is fueled again by jumps in the year-over-year use of Hoopla and
TumbleBooks. Hoopla continues to add content; in past two years of promotion we’ve
had more than 3,100 registered patrons check out at least one item. Our pilot partnership
�13
program with the children’s ebook platform Tumblebooks also lead to a significant
increase in checkouts when school was in session in May and August. This summer we
officially signed on to a program allowing us to grant unlimited Tumblebooks access
directly to seven local schools: Devonshire, Fairview, East Prairie, Elizabeth Meyer,
Stenson, Middleton and Highland.
Numbers for OverDrive were also up, though by not so great a percentage as Hoopla and
Tumblebooks. It will be interesting to see how these numbers track over the next year or
two. According to the “Book Readership 2016” report released by the Pew Research
Center on September 1, eBook readership seems to have hit a plateau: after jumping from
17% to 28% over 2011 to 2014, there has been no change in the last two years (28% of
those surveyed reported reading an eBook in the last year). On the other hand, more
patrons may continue to discover eBooks through their libraries, especially as we work to
make more eBook content available.
Cost per circulation
Total circulation is not the only metric used in analyzing products. Given the high price
of digital content, another key number is cost per circulation. The chart below gives the
amount we've spent since May 2014 on each of our three major eBook platforms:
Resource
Expenditure
Circulation
Average Cost per
Checkout
OverDrive
$183,795
93,654
$1.96
Cloud Library
$95,548
16,759
$5.70
$93,495.22
49,258
$1.90
Hoopla
As is evident, the average cost per checkout for Cloud Library is far higher than the other
platforms. We are currently surveying the few nearby libraries that also have all three
platforms to see how their numbers compare. We’ll take all this information into account
as we make renewal decisions and negotiate new vendor contracts, as our current threeyear Cloud Library contract expires in December and our two-year OverDrive contract
expires next summer.
Brief discussion followed.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
�14
Mrs. Parrilli reported on the following highlights from the August 12, 2016, RAILS
Board of Directors meeting’s videoconference and supporting documents.
Financial Report: In the absence of Finance Director Jim Kregor, a RAILS staff member
from the Finance Department reported that the General Fund unassigned cash and
investment balance ending July 31, 2016, totaled $13,300,000 covering 13.8 months of
operation. Total funds in cash and investments stood at $23,500,000, including a recently
purchased six-month CD with Wintrust bank in the amount of $5,000,000. July
expenditures were $247,606 under budget.
Executive Director’s Report: Executive Director Dee Brennan, in her written report,
stated that since FY2012, RAILS offered over 600 Continued Education programs, with
over 9,400 attendees. She mentioned that she met the new Skokie Public Library director,
Richard Kong, and he expressed his appreciation on behalf of the library’s staff for
maintaining this service.
President Dave Barry announced the new appointments to the Board committees:
Consortia, Delivery, Policy, and System Membership Standards. An at-large Board
member was still required for the Executive Committee. The position was filled with a
nomination by President Barry and Board approval.
The next meeting: Friday, September 23, 2016, at the Quincy Public Library.
COMMENTS FROM TRUSTEES
There were no Comments from Trustees.
CLOSED SESSION
At 9:39 p.m., a motion was made by Mr. Griffin, seconded by Mrs. Hunter, to go in to
closed session pursuant to 5ILCS 12/2(c)1 of the Open Meetings Act (The appointment,
employment compensation, discipline, performance, or dismissal of specific employees
of the public body.) The motion was approved unanimously. The vote was 5 ayes and 0
nays.
After discussion, a motion was made by Mrs. Parrilli, seconded by Mr. Griffin, to go out
of closed session and return to open session at 9:49 p.m. The motion was approved
unanimously. The vote was 5 ayes and 0 nays.
�15
ADJOURNMENT
At 9:50 p.m. a motion was made by Mrs. Parrilli, seconded by Mr. Griffin to adjourn the
regular meeting. The motion passed unanimously.
__________________________________
Karen Parrilli, Secretary
�
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library board meetings
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Text
August 10, 2016
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, August 10, 2016.
CALL TO ORDER
Mark Prosperi, President, called the meeting to order at 7:30 p.m.
Members present: Mark Prosperi, President; Diana Hunter, Vice President/President
Emerita; Karen Parrilli, Secretary; Susan Greer; Eugene F. Griffin; Jonathan H. Maks,
MD; and Richard Kong, Director.
Member absent: Zelda Rich.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JULY 13, 2016
Mrs. Hunter made a motion, seconded by Dr. Maks, to approve the minutes of the regular
meeting of July 13, 2016, subject to additions and/or corrections. There being no
additions or corrections, the minutes were approved unanimously and placed on file. The
vote was 6 ayes and 0 nays.
CLOSED SESSION
At 7 :31 p.m., a motion was made by Mr. Griffin, seconded by Mrs. Parrilli, to go in to
closed session pursuant to SILCS 12/2(c) 1 of the Open Meetings Act (The appointment,
employment compensation, discipline, performance, or dismissal of specific employees
of the public body. The motion was approved unanimously. The vote was 6 ayes and 0
nays.
After discussion, a motion was made by Mrs. Hunter, seconded by Dr. Maks, to go out of
closed session and return to open session at 8:12 p.m. The motion was approved
unanimously. The vote was 6 ayes and 0 nays.
CONSENT AGENDA (Financial Statement; Circulation Report/Dashboard; Reports
from Department Heads; Program Statistics First 4 uarter F.Y. 2016-17; Gift; Personnel)
The Board requested department heads shorten their reports.
After brief discussion, Mrs. Parrilli made a motion, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENT, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
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1. CIRCULATION REPORT/DASHBOARD
2. REPORTS FROM DEPARTMENT HEADS
3. PROGRAM STATISTICS FIRST QUARTER F.Y. 2016-17
4. GIFT: $100. FROM JAMES M. WEINER, PSY.D AND CAROLYN
FRIEND-WEINER PSY.D IN HONOR OF CAROLYN ANTHONY
5. PERSONNEL: RETIREMENT: HAL DICKENS, FULL-TIME LEAD
MATERIALS HANDLER, ACCESS SERVICES, EFFECTIVE
AUGUST 31, 2016; HIRE: DAVID HICKMAN, PART-TIME
SECURITY GUARD, MAINTENANCE AND SECURITY,
EFFECTIVE JULY 20, 2016.
The motion passed unanimously. There were 6 ayes and 0 nays.
YEAR-TO-DATE BUDGETARY STATUS
The Year-to-Date Budgetary Status was noted.
BILLS
A motion was made by Mrs. Hunter, seconded by Mr. Griffin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was 6 ayes, 0 nays; the motion passed unanimously.
REVIEW OF ANNUAL REPORTS F.Y. 2015-2016 (LEARNING EXPERIENCES,
VIRTUAL COMMUNITY ENGAGEMENT, YOUTH SERVICES)
Three annual reports were presented and noted by the Board.
Mrs. Parrilli commented on the behavior guidelines/restorative justice approach and
would like a staff member to talk to the Board about this at a future meeting.
DIRECTOR'S REPORT
Usage
Circulation in July was down 1.5% from July of last year. Digital content, especially
eAudiobooks and eMusic, continues to see big gains and is up 40.1 % compared to last
year. Both adult and youth circulation saw slight declines from last year. Despite this, it
should be noted that we are seeing significant engagement in the summer program, Camp
Curiosity, which is designed more as both a learning and reading program than as a
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traditional reading program. Bookmobile circulation was up 24.6% for adult materials
and 13% for youth materials, which makes sense due to the excitement generated by the
new bookmobile. Circulation of materials on the adult browsing displays increased 31 %.
Gate count was down 2.9%. Youth computer lab use has doubled from the previous year,
which is a good sign that the remodeling project last year was done well and is a success.
Use of the study rooms continues to grow, with 1,603 uses of adult study rooms and 206
uses of youth study rooms in June.
Transition
Mr. Kong's first few weeks as the director of the library have been full of excitement and
packed with new information and responsibilities. Staff, especially Susan Dickens, have
welcomed him and helped him settle into his new role. As building relationships is one of
his top priorities, he arranged to have meetings scheduled early on with individual board
members, department managers, and key community leaders. He also focused much of
his time and energy on building up his knowledge and understanding of the library's
finances due to an unexpected staffing issue. Overall, the transition has been smooth.
Carpeting Project
Phasing plans for the 1st-floor carpeting project are set, and we expect to have the project
take place during August 15-September 9. Most of the work in public areas will be
finished by Friday, September 2, which will leave a few staff office areas and the digital
media lab to be completed after Labor Day weekend. As the installers make their way
through the 1st floor, there will be days when the Youth Services area, AV area, and
other public service areas will be unavailable to patrons and staff. Staff is planning to set
up a temporary Youth Services space in the Radmacher Meeting Room to help reduce the
inconvenience for patrons. Small, mobile collections of new and popular materials for all
ages will also be on hand near the east and west entrances.
Oakton Landscaping Project
Contour Landscaping completed the work on Oakton Street, based on the approved
design. The changes present a much-improved look for people walking or driving past the
north side of the library. Photos were distributed but Mr. Kong encouraged the board to
take a look at the landscaping in-person.
Additional Staff Parking at St. Paul Lutheran Church
Mr. Kong is continuing to investigate the possibility of using St. Paul Lutheran Church's
parking lot (across from Galitz St.) for additional staff parking (approximately 20-25
�4
spaces). Rich Simon, head of maintenance and security, has obtained multiple quotes for
seal-coating and re-striping the parking lot, as this work is needed if we want to use the
lot. Given the potential financial investment we may make for this to go through, Mr.
Kong plans to work with library legal counsel to draft an agreement that assures the
library use of the parking lot. The leader of the church's board continues to express
interest and support for this arrangement with the library.
Equity, Diversity, and Inclusion Staff Training
Approximately 150 staff members recently participated in training focused on increasing
awareness about equity, diversity, and inclusion (EDI). Sessions were led by consultant
Corrie Wallace, formerly the Director of Equity and ELL at District 219. Wallace led
staff in exercises and discussions that encouraged participants to explore concepts of race
and systems of oppression as they relate to the intersecting identities of colleagues and
their interactions with an ethnically, religiously, socioeconomically and diverse
community. The training is one aspect of a larger plan formed by the EDI Committee,
with more activities to follow.
Dominican Internship Program
The internship program, a partnership with Dominican University, is entering its third
year. A new cohort will begin their internship experience in late August 2016. Interns
will be based in Adult Services, Youth Services, Leaming Experiences, and Community
Engagement. Six of the seven previous interns are now working full-time with some
connection to the library field, while one (Eva Thaler-Sroussi) is currently employed
part-time with us in the Community Engagement department and has spearheaded the
Swift Child Care Read to Me program.
Illinois Public Risk Fund (IPRF) Grant
Our grant application for the Illinois Public Risk Fund was approved and we received a
check representing IPRF's Safety Grant Award for $3,810. The money will go towards a
recently completed upgrade of 13 emergency lights inside the building.
Illinois Library Leadership Summit and ILA Orientation
In July, Mr. Kong participated in both the Illinois Library Leadership Summit and the
ILA Orientation, both held in Normal, IL. The Leadership Summit, for which he serves
on the core planning committee, brought together close to 80 library leaders and former
Synergy participants with the goal of designing a new library leadership program for
Illinois librarians. The core committee will continue its work with the hopes of launching
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a new program sometime in 2017. The ILA Orientation convened ILA committee and
forum members to provide an introduction to the current legislative environment in the
state and the work of ILA.
Librarian of Congress
On July 16, 2016 the United States Senate approved the nomination of Dr. Carla Hayden
to serve as the nation's 14th Librarian of Congress. Dr. Hayden most recently served as
the director of the Enoch Pratt Free Library in Baltimore, Maryland, but has also worked
in leadership positions at Chicago Public Library. She is the first female and the first
African American to lead the Library of Congress. She is also the first professional
librarian to be confirmed in more than 60 years.
ADOPTION OF TAX LEVY (NOT FOR ACTION UNTIL SEPTEMBER MEETING)
Next month, the Board will need to adopt a tax levy for transmission to the Village of
Skokie. The 2016 levy will be introduced as part of the Village's Levy Ordinance in early
December and acted on by the Village Board before the end of December. This levy will
fund the library's 2017-2018 Fiscal Year.
The 2015 levy was $11,868,679.00, representing an increase of 1% over the 2014 levy of
$11,753,036.00. There is also a continuing levy of $1,268,100. for payment of the
library's bond debt from construction completed in 2003.
Collections in FY 2016 were short of budget by $343,359. or 2.64%. This was reviewed
by the Board last month.
FY2015
$367,692.
(2.85% of collection)
FY2014
$388,263.
(3.07% of collection)
FY2013
$275,043.
(2.20% of collection)
FY2012
$258,276.
(2.09% of collection)
So tax collections in recent years have been quite good, with a healthy distribution of
taxes each year from the prior year, meaning that much of apparent collection shortage in
a given year is in fact made up in subsequent years. We received a Per Capita Grant from
the State for 2016 in the amount of $49,938.75.
We have maintained a healthy cash balance in the General Operating Fund, spending less
than revenues for the past five years. Our General Operating Fund balance as of May 1
has been as follows:
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FY2016 $5,607,690.
(after transfer of $300,000 to the Reserve Fund)
FY2015 $5,432,099.
(after transfer of $1 million to the Reserve Fund)
FY2014 $5,434,384.
(after transfer of $1 million to the Reserve Fund)
FY2013 $5,285,685.
(after transfer of $300,000 to the Reserve Fund)
FY2012 $4,859,765.
(after transfer of $.5 million to the Reserve Fund)
We have built a healthy balance in the Reserve Fund in recent years, with current status
of approximately $7 ,522,416. in the Reserve Fund. In addition, $1.04 million has been
budgeted in the Capital line for current capital expense in the FY 2017 budget.
With our starting balance of $5,607,690. (unaudited) in the GOF at the start of the Fiscal
Year, we have sufficient funds for about six months of operation factoring in an average
monthly expenditure of $930,000.
In summary, the library is in a favorable financial position which should allow us to
minimize an increase in the FY 2016 levy. Levy increases in recent years have been
curtailed as follows:
2012 levy
$12,632,752. 1% over 2011 levy
2013 levy
$12,885,407. 2% over 2012 levy
2014 levy
$13,014,261. 1%over2013 levy
2015 levy
$13,144,404. 1%over2014 levy
Charts were distributed showing an Analysis of the General Operating Fund for the past
seven years and a gross, preliminary look at a projected budget for Fiscal Year 20172018. A 1% increase in the levy may be expected to yield just over $130,000. more in
FY 2018. A 2% increase in the levy may be expected to yield over $263,000. more in
FY 2018. It is anticipated that interest revenue will continue to be rather flat. Corporate
Replacement Tax is estimated at $325,000, which factors in the deductions that will be
made from future CRT payments to repay the over-allocation of CRT funds totaling
$44,197.74 by the Illinois Department of Revenue. With an increase of 1-2% in the levy,
necessary increases in operating costs and a salary adjustment for staff will have to be
made at the expense of the Capital line in the budget which would drop below $1 million.
Since we have been able to transfer a balance to the Reserve Fund each year for the last
five years in spite of short collections ranging from 1.37% to 3% of the amount budgeted
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and since we are not looking to grow the Reserve Fund, Mr. Kong would recommend a
levy increase of 1% for 2016 (Fiscal Year 2018).
Board action on this matter is not required until September. Brief discussion followed.
UPDATE OF ANTICIPATED CAPITAL PROJECTS
A revised list of potential capital projects was distributed in order to give the Board an
idea of potential capital expenses as it considers the 2016 tax levy.
This revised list includes actual costs for a number of recently completed projects (i.e.,
the new bookmobile, Oakton Street landscaping, admin office door lock and intercom
system, SAN replacement, and Petty Auditorium audiovisual upgrades). An additional
sealcoating project was added for 2020-2021 since this work should ideally be performed
every 2-3 years.
The timeline is approximate and the costs presented for future projects are estimates. It
should be noted again that by looking several years down the road, it is apparent that a
healthy Reserve Fund for Sites and Balances is needed. Replacing the roof alone is
expected to cost approximately $2 million, and unanticipated capital expenditures will
also be required as issues surface with increasing time having lapsed since major
renovations were completed.
Another update of anticipated capital projects will be provided in February 2017, as the
Board begins to consider the approval of the FY 2018 budget.
No Board action is needed at this time. This update is for informational and planning
purposes only.
Brief discussion followed. Mr. Prosperi asked that the board be notified before projects
are bid.
APPROVAL OF UPGRADE OF LIGHTS IN WEST PARKING LOT
The west parking lot consists of 22 light poles and fixtures, all of which currently use an
older fluorescent lighting system. When a light fixture (ballast and/or bulb) goes out on
one of the poles, replacement can be costly. In January 2016, the cost to replace four
metal halide lights was $3,400. Maintenance and Security Manager, Rich Simon,
recommends upgrading the lighting system to one using LED lights, which is more
efficient and brighter (13,000 lumens vs. 11,000 lumens) than the lights we have now.
The LED lights are guaranteed to last 5,000 hours (approximately five years), but tests
�8
have shown their life expectancy to be closer to 10,000 hours (approximately ten years).
By upgrading the lights to LED, the library should see a cost-savings in the long-run.
We received three competitive quotes:
Eco Lighting Services and Technology
$45,353
TelePlus, Inc.
$49,650
Boyd Electric
$50,378
Mr. Kong recommends approval of Eco Lighting Services and Technology, the low
bidder, in the amount of $45,353 for the installation of 22 new ATG eLucent Shoebox
LED fixtures in the west parking lot.
Eco has worked on exterior light replacements for us in the past and Rich Simon has been
pleased with their work. They recommend replacing the entire fixture, including the
encasement (infomation was distributed for eLucent Area Light). If the proposal is
approved, Eco plans to complete the project in one week, starting early in the morning
before the library opens in order to minimize the disruption to patrons using the parking
lot. Also, they do not plan to have more than one space blocked off at any given time. It
would be ideal to complete this upgrade before the fall/winter when it will get darker
earlier.
Discussion followed. Mrs. Parrilli asked if the library could look into the possibility of a
rebate from ComEd for switching from fluorescent to LED. Mr. Kong will check on this.
A motion was made by Mr. Griffin, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE QUOTE FROM ECO LIGHTING SERVICES AND
TECHNOLOGY FOR PURCHASE AND INSTALLATION OF 22 NEW
ATG eLUCENT SHOEBOX LED FIXTURES FOR THE WEST
PARKING LOT IN THE AMOUNT OF $45,353.00 AS PRESENTED.
Discussion followed regarding adding an additional light or two in the dark areas of the
west parking lot. With the approval of the movers, the motion was amended to:
AMENDED MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE QUOTE FROM ECO LIGHTING SERVICES AND
TECHNOLOGY FOR PURCHASE AND INSTALLATION OF 22 NEW
ATG eLUCENT SHOEBOX LED FIXTURES FOR THE WEST
�9
PARKING LOT IN THE AMOUNT OF $45,353.00 AS PRESENTED
AND AUTHORIZE THE DIRECTOR TO SPEND UP TO AN
ADDITIONAL $5,000 FOR ADDITIONAL LIGHTS.
The roll call vote for approval of the amended motion was unanimous. The motion
passed with 6 ayes and 0 nays.
APPROVAL OF CAREER ONLINE HIGH SCHOOL
Career Online High School, a product of Cengage Learning Inc., is a program designed
for adults who did not graduate from high school, graduated from an unaccredited high
school, or cannot produce a high school diploma. These adults can use the program to
attend online classes to earn an accredited degree. Along with graduating with an
accredited high school diploma, the learners will receive a certificate in a high-growth,
high-demand career field such as Child Care and Education, Certified Protection Officer,
Certified Transportation Services, Office Management, Homeland Security, General
Career Preparations/Professional Skills, Retail Customer Service Skills, and Food and
Customer Service Skills. Once these students have an accredited high school diploma
they can explore career and educational opportunities that were previously closed to
them.
This resource is online and self-paced, which makes it a stronger solution for working
parents than the option to take in-person night classes. Those who may be intimidated by
tests such as the GED may also find this online program appealing. GEDs are also often
not considered as prestigious as a high school diploma. Libraries throughout the country
have implemented this program and are currently graduating students. We would limit
the program to students who are 21 years and over, and to those who pass a rigorous
selection process.
Through exploratory community meetings facilitated by Susan Carlton, Community
Engagement Manager, it is evident that there is strong interest in this program within the
community. Prospective students are already calling to express their interest. This
program has the potential to change lives in a profound way and supports our strategic
goal of promoting equity.
Through a partnership with RAILS, ten libraries have the opportunity to subscribe to a
smaller amount of licenses, and the $30,000 annual platform fee will be waived.
Board approval of the subscription to Career Online High School and the purchase often
licenses for a total cost of $12,950 was requested.
�10
Lengthy discussion followed. The Board requested more information and asked that
Mikael Jacobsen, Manager of Learning Experiences, attend the September Board
meeting.
Mr. Griffin made a motion, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
TABLE CAREER ONLINE HIGH SCHOOL UNTIL THE SEPTEMBER
BOARD MEETING.
The roll was called and the motion passed unanimously; the vote was 6 ayes and 0 nays.
APPROVAL OF REIMBURSEMENT FOR MOVING EXPENSES
The offer letter for the director's position indicated that moving expenses for Mr. Kong's
relocation to Skokie would be reimbursed. He recently moved to Skokie and related
expenses include $580.45 for the services of a moving company (STI Moving and
Storage based in Skokie) and $13 7.31 for boxes and other packing supplies.
Receipts have been submitted to the administration office.
Mr. Kong requested Board approval for a reimbursement of$717.76 for moving
expenses.
After brief discussion a motion was made by Mrs. Hunter, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE REIMBURSING RICHARD KONG, DIRECTOR, MOVING
EXPENSES IN THE AMOUNT OF $717.76.
The roll call vote for approval was unanimous. The vote was 6 ayes and 0 nays.
DIRECTOR EVALUATION POLICY AND FORM
Mr. Kong distributed a draft of the Director Evaluation Policy and form which the Board
asked him to prepare.
Mr. Prosperi asked for two volunteers to form a subcommittee to conduct the initial
evaluation of the director and work on the draft of the policy and form. Mr. Griffin and
Mr. Prosperi volunteered to be the subcommittee. One member of the committee will be
an officer and the committee shall be comprised of different members of the board from
year to year. Director Evaluation Policy and form will be put on the September agenda.
�11
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
Mrs. Parrilli reported on the following highlights from the July 22, 2016, RAILS Board
of Directors meeting's videoconference and supporting documents.
Board President Mary Jo Matousek asked the newly elected directors to take the oath of
office. The new Board members are: Susan Busenbark, Trustee, Kewanee Public Library
District; Scott Pointon, Director, White Oak Library District; Dee Runnels, Trustee,
Moline Public Library; Michelle Simmons, Trustee, Warren County Public Library
District; and Harriett Zipfel, Director, Galesburg Public Library.
Ms. Matousek then announced the slate of new officers. They are: President--Dave Barry,
Bartlett Public Library District; Vice President--Kate Hall, Director, Northbrook Public
Library; Secretary--Laura Turner, Technical Information Specialist, Caterpillar, Inc.; and
Treasurer--Paul Mills, Director, Fountaindale Public Library. With no other nominations,
the Board approved the new officers. President Barry presided over the remainder of the
meeting.
Financial Report: RAILS Finance Director Jim Kregor began by explaining to the new
Board members the details and reasons of his financial statement reporting. He stated that
the General Fund unassigned cash and investment balance ending June 30, 2016, totaled
$14, 124, 118 covering 14.6 months of operation. Total funds in cash and investments total
$24,424, 118. Mr. Kregor assumed that at this time there would be "no further receipts of
Area Per Capita Grant funds or no extraordinary expenditures not currently reflected or
anticipated based on the current budget and operations."
In June, he invested $4,000,000 in a one-year CD at a rate of 1. 7%. With the new
Treasurer's approval, Mr. Kregor will invest $5,000,000 in Illinois Funds at a rate of
.357%. Because of the "uncertainty of funding" he felt it important to keep as much cash
liquid as practical.
Illinois State Library Report: After Anne Craig left ISL and with the retirement of Loren
Tucker, Greg McCormick accepted the position of Acting Deputy Director. He reported
on the State's stop-gap budget and explained how it would affect the Secretary of State's
office and the effect on RAILS and IHLS. He assured the Library Systems would see
funding for literacy programs and eBook services in the next six months.
Executive Director Report: Executive Director Dee Brennan provided the Board with
documents on the RAILS Strategic Plan, an updated organizational chart, list of physical
facilities, and general information on Board meetings. She submitted her goals for the
�12
FY 2017, focusing on under-served residents; services to academic, school, and special
libraries; and further delivery outsourcing. She also explained to the new Board members
the importance of serving on the various committees and the open positions currently
available.
From the RAILS Services and Operations Report (supporting document), under Delivery,
the following was reported:
On July 1, 2016, RAILS, in partnership with Illinois Heartland Library System (IHLS)
and Continental Transportation Solutions (CTS), successfully assumed the Illinois
Library Delivery Service (ILDS). The transition from Lanter (the previous contractor)
went well. ILDS serves 141 locations. Of these, IHLS delivers to 32, RA.ILS to 44, and
CTS to 65.
Beginning October 3, 2016, RA.ILS will provide delivery to the 65 locations now served
by CTS. This restructuring will save RAILS $120, 000 annually. (CTS will continue
regular service for the RAILS Burr Ridge and Wheeling delivery routes.)
The ILDS contract requires 24-hour turnaround time. To do this, each delivery service
center within IHLS, RA.ILS, and CTS shuttles its materials to the RAILS Bolingbrook
facility, where the materials are sorted and redistributed to each hub for delivery to ILDS
libraries the following morning. To expedite the sorting process, CARLI has modified the
ILDS delivery label to reflect the three-letter delivery codes used by RAILS and IHLS.
RAILS purchased six new delivery vehicles at a total cost of $164, 000 to handle the
increased ILDS volume. Additional staff were also hired. Delivery volumes will continue
to be monitored to ensure that staffing levels are correct.
RAILS, IHLS, and CARLI are still meeting weekly to ensure the conversion continues to
run smoothly and to tweak processes as necessary. Library staffat several ILDS
locations have commented favorably on the delivery consistency and turnaround time
since the July 1 conversion.
The next meeting is August 12, 2016 at the Burr Ridge Service Center.
COMMENTS FROM TRUSTEES
Mr. Prosperi learned that some staff members are concerned about the public being able
to access the women's washroom on the third floor. Discussion ensued regarding a dual
egress door on the third floor. Mr. Prosperi asked Mr. Kong to provide a plan on how
security is handled currently, how it could be handled differently, and to prepare two or
�13
three scenarios, from a cost standpoint and levels of security for the September or
October Board meeting.
ADJOURNMENT
At 9:23 p.m. a motion was made by Mrs. Hunter, seconded by Mrs. Parrilli to adjourn the
regular meeting. The motion passed unanimously.
Karen Parrilli, Secretary
�
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July 13, 2016
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, July 13, 2016.
CALL TO ORDER
Mark Prosperi, President, called the meeting to order at 7:29 p.m.
Members present: Mark Prosperi, President; Diana Hunter, Vice President/President
Emerita; Karen Parrilli, Secretary; Susan Greer; Eugene F. Griffin; Jonathan H. Maks,
MD (arrived at 7:59 p.m.); Zelda Rich; and Carolyn A. Anthony, Director.
Staff present: Richard Kong, Deputy Director.
APPROVAL OF THE MINUTES OF THE REGULAR AND CLOSED MEETINGS OF
JUNE 8. 2016 AND THE SPECIAL MEETINGS OF JUNE 13. 14. 15. AND 16. 2016
AND THE CLOSED MEETING OF JUNE 16. 2016
Mr. Griffin made a motion, seconded by Mrs. Parrilli, to approve the minutes of the
minutes of the regular and closed meetings of June 8, 2016 and the Special Meetings of
June 13, 14, 15, and 16, 2016 and the closed meeting of June 16, 2016, subject to
additions and/or corrections. There being no additions or corrections, the minutes were
approved unanimously and placed on file. The vote was 6 ayes and 0 nays.
CONSENT AGENDA (Financial Statements; Circulation Report/Dashboard; Reports
from Department Heads; Gifts; Personnel)
Mrs. Hunter made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT/DASHBOARD
2. REPORTS FROM DEPARTMENT HEADS
3. GIFTS: FOR SUMMER READING CLUB: $500. FROM
EVANSTON SUBARU IN SKOKIE; $500. FROM MAGGIANO'S
LITTLE ITALY (DONATED IN MAGGIANO'S GIFT CARDS); IN
HONOR OF CAROLYN ANTHONY: $100. FROM RICH BASOFIN
AND JOAN ZAHNLE IN RECOGNITION OF CAROLYN
�2
ANTHONY'S OUTSTANDING SERVICE TO THE SKOKIE
PUBLIC LIBRARY AND THE GREATER COMMUNITY; $200.
FROM EVELYN SIEGEL; $100. FROM SUDS & STORIES BOOK
GROUP IN MEMORY OF GRANDMA HELEN FISHER
4. PERSONNEL: HIRES: SAMEER SIDDIQUI, PART-TIME
CUSTOMER SERVICES ASSISTANT, CUSTOMER SERVICES,
EFFECTIVE JUNE 14, 2016; REBECCA THORNTON, PART-TIME
ADULT SERVICES LIBRARIAN, ADULT SERVICES,
EFFECTNE JULY 5, 2016; TERMINATIONS: ALEJANDRO
MALDONADO, PART-TIME SECURITY GUARD,
MAINTENANCE AND SECURITY, EFFECTNE JULY 10, 2016;
NITOSHIA FORD, FULL-TIME COMMUNITY INFORMATICS
LIBRARIAN, VIRTUAL COMMUNITY ENGAGEMENT,
EFFECTNE JULY 22, 2016; ERi SVENSON, PART-TIME
DIGITAL LITERACY SPECIALIST, LEARNING EXPERIENCES,
EFFECTIVE AUGUST 28, 2016; PROMOTION: RICHARD KONG,
FROM FULL-TIME DEPUTY DIRECTOR, ADMINISTRATION,
TO FULL-TIME DIRECTOR, ADMINISTRATION, EFFECTIVE
JULY 16, 2016.
The motion passed unanimously. There were 6 ayes and 0 nays.
BILLS
A motion was made by Mrs. Hunter, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was 6 ayes, 0 nays; the motion passed unanimously.
REVIEW OF ANNUAL REPORTS F.Y. 2015-2016 (ADULT SERVICES
DEPARTMENT. COMMUNICATIONS AND MARKETING. COMMUNITY
ENGAGEMENT. CUSTOMER SERVICES)
The four annual reports were presented and noted by the Board.
DIRECTOR'S REPORT
USAGE----Circulation in June was down nearly 1.5% from June of last year in spite of
an increase of more than 2 % in the check-out of books by Adults. The bookmobile was
�3
off the road five days in June between problems with the old bookmobile and the
transition to the new vehicle, contributing to the drop in circulation. Use of eResources
grew by 36% since last June. Even with the growth in virtual use, the Gate Count was up
3% to more than 76,000 for the month. Use of the Youth Computer Lab was up 40%
from last June with 1,941 signed up to use computers and another 200 using the Youth
Digital Media Lab. Over 200 youth from grades 6-12 signed up for the Teen Summer
Volunteer Program this summer.
BOOKMOBILE LAUNCH----The new bookmobile was launched with a ribbon-cutting
ceremony June 16. About 100 people, including Mayor Van Dusen, Board Chair Mark
Prosperi, bookmobile consultant Michael Swendrowski, artist Jay Ryan and his family,
and Stephanie and John Phelan from Speed Pro Imaging who wrapped the vehicle, as
well as the bookmobile staff, other library staff and many bookmobile fans were on hand
for the festivities. Myra Levin, a long-time bookmobile user, spoke eloquently about
what the bookmobile has meant to her and her family.
The new bookmobile has experienced some difficulties when running all three air
conditioners, but the consultant and OBS which customized the vehicle have both been
good about troubleshooting the problem. A new sequencer may be required. The public
has been delighted with the new bookmobile and attendance at stops has been good. The
bookmobile was also a prominent feature in the July 4th parade in Skokie.
ALA EXCELLENCE IN LIBRARY PROGRAMMlNG AWARD----Amita Lonial and
Mrs. Anthony accepted the ALA Excellence in Library Programming award at the
Annual Conference of the American Library Association in Orlando. They received a
framed certificate and a check for $5,000 in recognition of the Coming Together: Voices
of Race Program held in 2015. Skokie Public Library also received recognition from the
ALA Public Relations Round Table for the back pack for Voices of Race and for the
School Services brochure, both from 2016.
PER CAPITA GRANT----Skokie Public Library received the Per Capita Grant from the
State of Illinois in the amount of $49,938.75. Although received in June, the revenue is
attributable to the FY2016 which ended April 30. While the amount is less than 65% of
the receipt last year, it is remarkable that the library received even this amount, given the
budget stand-off between the Governor and the Legislature.
CHANGES AT THE STATE LIBRARY----Anne Craig has left her post as Director of
the Illinois State Library to take a new position as Senior Director of CARLI, the
Coalition of Academic and Research Libraries in Illinois. Greg McCormick, the former
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head of finances for the State Library, has assumed the role of Acting Director of the
Illinois State Library.
ARCHITECT GERTRUDE KERBIS----The obituary for architect Gertrude Kerbis
mentioned her role in the design of the Skokie Public Library which opened in 1960.
Staff scurried to research files and local history records for more detail, but turned up
only a transcript of an oral history interview conducted by the Art Institute of Chicago.
Gertrude Kerbis was indeed employed by Skidmore Owings & Merrill at the time of the
work on the first Skokie Library on this spot, but in-house documents showed no record
of her involvement. Her work may have been unacknowledged because she was a junior
associate of SOM at the time and a female who would have been unlikely to represent the
firm at the time. She left SOM soon after, but went on to prominence in the Chicago
architectural community. In the interview conducted by the Art Institute, Ms. Kerbis
talked about working with Jim Hammond and said that, "I was the designer. It was such a
small building, just a little suburban one-story building. It was probably smaller than
10,000 square feet. It had a couple of atriums, which were a little unusual then. There
were some innovative things, technologically. It was a little brick courtyard building. It
was inexpensive." That building won a distinguished design award from the American
Institute of Architects.
FEDERAL FUNDS FOR LIBRARIES----The Senate approved increased funding for
LSTA Grants to States and National Leadership Grants to Libraries in June, while also
providing level funding for Innovative Approaches to Literacy (IAL). The increases
would amount to more than $1 million more for the Institute of Museum and Library
Services for FY 2017. The House has not yet taken action on these matters.
ILLINOIS LIBRARY LEADERSHIP SUMMIT----Richard Kong, Laura McGrath, Mick
Jacobsen, and Mrs. Anthony will all attend an Illinois Library Leadership Summit in
Bloomington next week. The Illinois Library Association has convened the Summit with
the participation of the Illinois State Library which is unable to continue to offer this
important program due to budgetary constraints. The multi-type library leadership
development program Synergy was first offered by the Illinois State Library in 2002.
Current staff Richard Kong, Laura McGrath, Mick Jacobsen, and Amy Koester all
participated in the program as did former staff members Toby Greenwalt and Jennifer
Philips-Bacher. Mrs. Anthony served on the committee that planned the program and
served as an early mentor. We hope to design a program that will meet current and future
needs for development of library leaders in Illinois and that will be able to be offered
annually or at regular intervals.
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TRANSITIONS----It'ss hard to believe that this is my last Director's Report to the Board
of the Skokie Public Library. It has been such a pleasure to serve as Director these past
31 years. I appreciate the consistent support of the Board over the years and the
incredible teamwork we have been able to maintain. Thank you for giving me this
opportunity.
The Board thanked Mrs. Anthony for her many years of service and congratulated her on
her upcoming retirement.
TAX LEVY DISTRIBUTIONS AND COLLECTIONS TAX YEARS 2010-2014.
FISCAL YEARS 2012-2016
The spreadsheet with tax levy distributions and collections for tax years 2010-2014/fiscal
years 2012-2016 was distributed. Mrs. Anthony explained this is background information
and next month Mr. Kong will present a first look at possible levy requests. Mrs.
Anthony stated that the library doesn't collect all funds that are levied.
APPROVAL OF CLOSING FOR STAFF DAY
Mrs. Anthony is asking the Board to once again approve closing the library for the day
Thursday, January 19, for Staff Day. This has proven to be a beneficial opportunity for
staff training and fellowship. Given the number of part-time staff and staggered schedules
over seven days, some staff rarely see each other and Staff Day gives everyone the
opportunity to become better acquainted. Board members are welcome to attend.
A motion was made by Mrs. Hunter, seconded by Mr. Griffin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
CLOSE THE LIBRARY ON THURSDAY, JANUARY 19 FOR STAFF
IN-SERVICE DAY.
The motion passed unanimously. The vote was 6 ayes and 0 nays.
APPROVAL OF PURCHASE OF REPLACEMENT COMPUTERS
Mark Kadzie, IT Manager, is requesting Board approval for the purchase of desktop
computers, to be taken from the library's 2016-2017 technology budget line. He is
recommending the purchase of 40 Dell OptiPlex 7040 computers for a total of
$31,990.40. This pricing is based on the pre-negotiated Midwestern Higher Education
Commission (MHEC) state contract and is therefore a guaranteed low price that does not
require competitive bids.
�6
These 40 computers constitute the second phase in the replacement of staff PCs,
computers that were originally purchased in April 2010 and March 2011 and are now
approximately five and six years old. A previous purchase of 40 computers was approved
by the Board in February, 2016. The two orders were placed separately in order to split
the cost of replacing staff computers over two technology budgets. There are currently
113 staff-use desktop computers throughout the library. These 80 new Dell 7040s will
replace 70% of them. We will continue to use the older Dell OptiPlex 990 computers for
the remainder as these machines are adequate in niche roles.
A motion was made by Mrs. Rich, seconded by Mr. Griffin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PURCHASE OF 40 DELL OPTIPLEX 7040
COMPUTERS IN THE AMOUNT OF $31,990.40 AS PRESENTED.
The roll call vote for approval was unanimous. The motion passed with 6 ayes and 0
nays.
APPROVAL OF PROPOSAL FOR MOVING RANGES AND FURNITURE
Mrs. Anthony distributed a proposal from Hallett for moving book ranges and furniture in
connection with the installation of new carpeting on the first floor in August. Hallett has
equipment for moving ranges loaded with books and staff experienced in making such
lifts.
We have had prior experience with Hallett in connection with the installation of carpeting
on the second floor and also in connection with the library renovation in 2002-2003. We
were completely satisfied with their performance at those times.
In connection with their proposal, Vortex quoted a price of $88,014 for moving ranges
and furnishings as needed for installation of new carpeting on the first floor. Few movers
can lift and move a range of books as Hallett can. Mrs. Anthony recommends Board
approval of Hallett' s proposal for moving services as described in their proposal for a
total cost of $71,100.00.
After discussion a motion was made by Mrs. Parrilli, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE QUOTE FROM HALLETT FOR MOVING SERVICES
IN THE AMOUNT OF $71,000. AS PRESENTED.
The roll was called and the motion passed unanimously; the vote was 6 ayes and 0 nays.
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APPROVAL OF COMMUNICO
Library staff has investigated a new cloud-based enterprise application suite called
Communico. This suite handles a variety of functions, including event management,
digital signage, room reservations, a CMS for websites, and a mobile app for patrons.
One major plus for this suite is that it makes use of a control panel that ties all of the
content together, making it easy and efficient for library staff to pull content from
multiple sources and repackage them into the modules mentioned above. For example,
event details created in the events management module can be pushed out to digital
signage across the library and tie directly into our room reservation system. Furthermore,
the CEO of Communico has made contact with Marc Futterman at CivicTechnologies,
and indicates that they can share program registration data and merge it with our existing
market segmentation data.
Currently, the library uses a product called Firesign for digital signage, but it is limited
and will be discontinued by its company at the end of October 2016. Firesign allows staff
to push content to only five screens at a cost of approximately $2,800 per year, while
Communico's digital signage module would allow staff to push content out to unlimited
screens. For events and public room management, the library currently uses a self-hosted
product called Evanced at a cost of $2,025 per year. Staff have long expressed a desire to
replace Evanced with a platform that is easier for staff to use, offers more functionality,
and provides a better user experience for our patrons. The CMS offered by Communico
would not be used to replace our current website, which was recently redesigned and is
working very well, but it may be used to create the occasional microsite for special
programs or initiatives throughout the year, such as Coming Together. Finally, the mobile
app for patrons is still in development, but staff is especial! y intrigued by the potential to
offer a seamless experience for patrons to access digital content.
Staff participated in an in-person sales pitch by the CEO of Communico and a follow-up
live demo webinar, and believe this suite of applications will substantially improve our
internal workflow and customer experience. Communico also comes recommended by
staff at both Cuyahoga Public Library and Queens Library. All indications point to an
openness on Communico' s part to work with their clients to create custom solutions and
enhancements.
We received a quote from Communico to use their suite of applications at a cost of
$15,000 per year. An installation charge of $2,500, including five hours of webinar
training, would be waived because of a group purchasing deal created by RAILS.
�8
Mr. Kong recommends board approval of the Communico quote at a total cost of
$15,000. Once the contract is finalized, Communico will work with staff to create a
Scope of Work (SOW) document that will include a timeline for implementation,
training, and launch.
Discussion followed. A motion was then made by Mrs. Greer, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE QUOTE FROM COMMUNICO (A CLOUD-BASED
ENTERPRISE APPLICATION) IN THE AMOUNT OF $15,000.
The roll call vote for approval was unanimous. The vote was 6 ayes and 0 nays.
CORE CUSTOMER INTELLIGENCE REPORT
The final report on the first big data study in the library world has been released, and
paper copies were distributed. A link to the report online is found below. We were
honored to be one (the smallest) of 10 public libraries included in the study, which was
conducted by CIVICTechnologies in partnership with the Las Vegas-Clark County
Library District and the Institute of Museum and Library Services (IMLS). The study
investigated the "core customers" of 10 public libraries: the customers who most actively
checked out physical materials-books, DVDs and CDs. The purpose of the study was to
obtain information and insights that help libraries retain these core customers and to
reach and recruit new customers like them.
Ultimately, this study raises as many important questions as it answers: How can libraries
use the core customer information uncovered in this study to attract new library
customers and to increase existing customer use? Will libraries be able to retain these
core customers as formats shift from physical to virtual? Who are other groups of library
customers that are active and loyal? How will libraries accelerate the adoption and use of
this kind of customer data to stay relevant, nimble, and valuable to the public?
Skokie Public Library is highlighted in the report on page 14; is called out in figures on
pages 12, 17, and 19; and there is a profile on pages 57-60. As is stated in the report, our
core customers rather closely adhere to our population in most ways, showing that we are
doing a good job of being connected and relevant to all of our population segments.
The online report is available here:
http://civictechnologies.com/core-customer-intelligence
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APPROVAL OF DIRECTOR EVALUATION POLICY AND FORM
After discussion it was decided that Mr. Kong and Mr. Prosperi would work on a draft
evaluation form and policy; the director will submit a self-evaluation form; and one
member of the two member board committee will be an officer.
Dr. Maks entered the meeting at 7:59 p.m.
Other points discussed include:
If there should be a staff evaluation of the director.
The number of grading levels (4 or 5) on the evaluation form. The Board favored 5
levels.
Preserving a copy of the director's evaluation in his personnel file.
"LEADERSHIP BRIEF: LIBRARIES EXPANDING SUMMER OPPORTUNITIES",
URBAN LIBRARIES COUNCIL, JULY 2016
"Leadership Brief: Libraries Expanding Summer Opportunities" from Urban Libraries
Council, was noted.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
Mrs. Parrilli reported on the following highlights from the June 17, 2016, RAILS Board
of Directors meeting's videoconference and supporting documents.
Financial Report: RAILS Finance Director Jim Kregor reported that the General Fund
unassigned cash and investment balance ending May 31, 2016, totaled $11,000,000,
covering 14.1 months of operation. Other year-to-date revenues totaled $1.9 million, or
$43,000 below the revised budget.
It was reported in the June 29, 2016, eNewsletter that RAILS received $3,962,120. This
is the balance of funding for FY2016 (July 2015 -June 2016). RAILS received a 41 %
reduction in funding for FY2016 due to the continued state budget impasse. The July 6,
2016, newsletter announced that, "the Illinois Library Association (ILA) reported that the
General Assembly approved legislation (Senate Bill 2047) that funds most of the FY2016
budget and adopts a "stopgap" six-month budget for FY2017. As expected, the governor
signed the legislation.
Under the legislation, FY2017 library grant programs (including funding for RAILS) will
be held to the same partial level of funding received in FY2016."
Executive Director Report: In her written report to the Board, Executive Director Dee
Brennan announced RAILS broadcasted the first of their monthly podcasts, SPARKS!, in
�.
10
which she interviewed the Executive Director of Oak Park Library, David Seleb.
Discussed was the need for hiring a full-time social worker.
She also announced that Anne Craig has resigned her position with the Illinois State
Library and will join CARLI.
Next meeting: July 22, 2016, Burr Ridge Service Center.
The RAILS eNewsletter mentioned a program called "Active Shooter Preparedness" at
Morton Grove Public Library on August 4. Mrs. Hunter, Mrs. Parrilli, Mrs. Greer, and
Mr. Prosperi will attend. There is no cost for attendance.
COMMENTS FROM TRUSTEES
Mrs. Parrilli noticed the bike rack was overflowing when she was in the library on
June 14. She suggested more bike racks on the east side.
Mrs. Greer requested the chairs in the Board Room be oiled, as they squeak.
Mr. Griffin asked is the library was a Pokemon gym. Yes, we are!
ADJOURNMENT
At 8:23 p.m. a motion was made by Mr. Griffin, seconded by Dr. Maks to adjourn the
regular meeting. The motion passed unanimously.
Karen Parrilli, Secretary
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Minutes, Wednesday, July 13, 2016
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library board meetings
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Text
September 8, 2004
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, September 8, 2004.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:30p.m.
Members present: John Graham, President; Zelda Rich, Secretary; Diana Hunter; Eva
Weiner; Susan Greer; and Carolyn A. Anthony, Director.
Members absent: Richard Witry, Vice President and Dr. John M. Wozniak.
Guest present: Barbara A. Kozlowski, Associate Director for Public Services.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF AUGUST 11,
2004
Mrs. Hunter made a motion, seconded by Mrs. Rich, to approve the minutes of the
regular meeting of August 11, 2004, subject to additions and/or corrections. There being
no additions or corrections, the minutes were approved and placed on file. Mrs. Greer
abstained from voting.
CONSENT AGENDA (Financial Statements; Circulation Report; Library Use Statistics;
Report(s) from Department Head(s); Personnel)
Mrs. Rich made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. PERSONNEL: TERMINATION: ABID BAIG, PART-TIME
TECHNOLOGY ASSISTANT, ADULT SERVICES
DEPARTMENT, EFFECTIVE AUGUST 20, 2004.
The motion passed unanimously.
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BILLS
Mrs. Rich made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS FOR PAYMENT, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
LIST OF BILLS FOR PAYMENT APPROVAL
Mrs. Hunter made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE LIST OF BILLS FOR PAYMENT APPROVAL,
SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
APPROVAL OF PAYMENT TO CAMOSY FOR PHASE II PARKING LOT AND
RETAINING WALL
Mrs. Anthony presented an invoice from Camosy in the amount of $57,986.00 for the
balance of the contract for the Phase II Parking Lot, repair of the Retaining Wall and
fence installation. Mike Lukich of Gewalt Hamilton has affirmed that the Village has
signed off on the work and that everything has been completed to the engineer's
satisfaction.
Although this request is accompanied by partial waivers of lien, Todd Peyron of Camosy
has the fmal waivers that he will exchange in person for the check.
The Library will still owe Camosy for the amount of the changes if approved by the
Board.
Mrs. Rich made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE APPLICATION AND CERTIFICATE FOR PAYMENT
FROM CAMOSY, INCORPORATED FOR $57,986.00 DATED
AUGUST 31,2004 PAYABLE WHEN THE LIBRARY HAS FUNDS
AVAILABLE.
DIRECTOR'S REPORT
USAGE---Circulation was up just over 4% for August, with healthy gains in the
circulation ofbooks, audio and video formats to adults as well as in circulation on the
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Mobile Library. The gate count was about the same as last year, though circulation to
reciprocal borrowers is up. Use of self-check is up nearly 50%, but it still accounts for
less than 12% of check-outs. Sixteen volunteers worked 136.5 hours this month.
GRANTS---The Library has been selected for aNextbook Jewish literature grant in the
amount of $1500. We will present a series offive book discussions on a theme, with the
discussion led by a local scholar. Cheryl Sachnoffwill be the Project Director. We are
also one of five libraries in the Chicago area selected to participate in a grant funded by
the National Library of Medicine to further patient safety. Organized by the Gaiter Health
Sciences Library and Consumers Advancing Patient Safety, each library is paired with a
hospital and we will work with Rush North Shore Hospital. The goals of the grant are to
improve communication among key players regarding patient safety awareness and
healthcare information and to improve consumer awareness about patient safety and
healthcare resources. Patient safety programs for community awareness will be presented
in the Library; a tool kit will be compiled to be used by libraries in building a patient
safety partnership and awareness pro gram; and a Web site on patient safety will be
developed and maintained. Kate Zlotnikova, selector of medical books, will work on the
project for SPL. Finally, Oakton Community College has received a grant for
programming on Isaac Bashevis Singer and has asked that one of the film programs be
presented at the Skokie Public Library this winter. Participation in the latter two grant
projects is in keeping with one of our Goals for the current period which is to "interact
with individuals, groups and institutions in Skokie to partner with them in service
development."
CARPET WARRANTY---We have experienced some problems with bubbling of the
carpet in locations on the first and second floors. There is also some discoloration of
carpet along the seam on the south side of the west building. After the installer came out
a couple times to eliminate carpet bubbles, it was decided to contact the manufacturer. A
representative oflnvison Carpet flew into town and, together with the installer, the
architect, a representative from the Maintenance Department and Mrs. Anthony, toured
the Library, looking at bubble locations. The manufacturer's representative explained that
many factors could contribute to such a problem and they pledged to investigate
thoroughly and stand by their warranty. They are involving DuPont, as the maker of the
backing, in their investigation.
FAIR LABOR STANDARDS ACT REVIEW---Amendments to the Fair Labor
Standards Act went into effect August 23,2004. We have been reviewing with our
attorneys implications of the changes that might affect working and overtime policies at
�4
the Library. Mrs. Anthony will bring recommendations to the Board when this review is
completed.
MEDICAL INSURANCE CLAIM---The planned meeting between the fiscal agent and
health care provider which had been scheduled for late August had to be postponed so
Mrs. Anthony had no news regarding the resolution of the claim.
MARKETING COMMITTEE---Mrs. Anthony has named a new Marketing Committee
that will work on development of a Marketing Plan for the Library, assisted by Marketing
Consultant Alexis Sarkisian. The Committee will assess whom the Library is serving and
whom we are reaching with various communication tools. We will look for ways to
extend our reach in the community and to maximize both the effectiveness and costeffectiveness of our communications. The Committee will have its first meeting
September 14. Diana Hunter will represent the Board on this Committee.
ARCHKIDECTURE RECEPTION---The Board is reminded of the reception
September 9 at 4:30 for the opening of the ArchKIDecture exhibit in the Youth Services
Department. The exhibit will be up throughout September and October. OWPP and Fred
Berglund & Sons contributed to the funding of the exhibit.
Mrs. Rich and Mrs. Greer said they would be attending the reception.
LIBRARY CARD CAMPAIGN---The Youth Services Department is promoting library
card registrations for young children this fall with a "Bank on Books" theme. Children up
through 5th grade who sign up for a library card will receive a plastic savings bank in the
shape of a crayon. The bank has the Library's name and logo and also that of North Shore
Community Bank which has underwritten the cost of the banks.
COLLECTION REPORTS---Last month, one of the Board members inquired how much
money the Library has taken in due to the efforts of our collection agency. To date, of
items that have gone to collection, we have received $123,048.52 and had $30,465.18 in
materials returned. While we cannot know what we might have recovered without the
efforts of the collection agency, our lack of success with long overdues is what led us to
begin use of the outside firm. Unique specializes in library collections and Mrs. Anthony
has not had a single complaint from a person who received one of their notices.
Mrs. Hunter said that some of the east windows have moisture in between the two panes
of glass. Mrs. Anthony will check into this.
CAMOSY CHANGE ORDER REQUEST
�5
August 11, Mrs. Anthony received a request for a change order for a net $25,266. from
Camosy for additions to the parking lot contract. The contract with Camosy, approved by
the Board in June, 2003, was for $151,901. and included repair of the retaining wall,
fencing, curbing and development of phase II of the parking lot. This work was not
overseen by Berglund, but was coordinated by the engineering firm of Gewalt Hamilton.
In summary, the change orders are for:
Parking lot lighting
$17,218.00
Wheel stops
$2,926.00
Adjustment to accommodate light
$1,319.00
Asphalt cut and repair on condo side
$1,809.00
Additional curb and gutter on Park Ave
$1,072.00
Half cost for delay in finishing parking lot
$2,842.00
Credit for 60LF of curb and fence adjustment
-$1.920.00
$25,266.00
As work was proceeding last fall, Mrs. Anthony became aware of some of the changes
that developed in the field. Repair of the wall necessitated more digging and disruption of
the asphalt on the condo side than had been anticipated. Getting equipment to the wall
required movement of wheel stops on the condo side as well. Some were in such bad
repair that we replaced them, rather than run the risk of damage to the new fence we were
installing. We agreed to the delay in finishing the parking lot, convinced that allowing the
lot to settle over the winter before a final rolling, coating and re-striping, would
ultimately give us a more level surface.
Unfortunately, neither Gewalt Hamilton nor Camosy communicated that the lighting had
not been accounted for in the original bid. Mrs. Anthony expressed to Todd Peyron of
Camosy her dismay that he had received a quote from Meade Electric for the lighting in
September, 2003, but did not present it to the Library until August, 2004. Mike Lukich of
Gewalt Hamilton differed with Camosy on unit pricing for some of the work. Todd
Peyron agreed to reduce the requested change order by $3,466. to $21,800.00.
Camosy did a good job as the General Trades Contractor on our building project and they
were fair in their negotiation of issues that arose. Todd Peyron apologized for allowing
these change requests to accumulate. Mrs. Anthony recalls last fall that there was a lot of
back-and-forth with Camosy, Gewalt Hamilton, the electrical engineer from OWPP and
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the Village, trying to finalize plans and get the work done before the asphalt plants closed
for the season.
Mrs. Anthony recommends that the change order request for $21,800. be approved.
Discussion followed.
Mrs. Rich made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVETHECHANGEORDERTOTHEPARKINGLOT
CONTRACT FROM CAMOSY IN THE AMOUNT OF $21,800.
The roll call vote for approval was unanimous.
LOAN FROM THE VILLAGE
Mrs. Anthony distributed a memo from Village Finance Director Bob Nowak to Village
Manager AI Rigoni re the short-term loan request from the Library. The text of the
proposed Ordinance authorizing the loan was also distributed. This Ordinance came
before the Village Board at the meeting Tuesday, September 7 and will again on Monday,
September 20.
Key factors to note about the proposed loan are:
•
The authorized amount is $1,500,000.
•
Draw requests are to be made in writing on an as needed basis.
•
The interest rate is based on the average 90-Day-Treasury-bill yield (currently
1.58%).
•
Full repayment, including interest, is due by February 28, 2005, but can be anytime
sooner.
Library counsel Heidi Katz has reviewed the proposed Ordinance and has no changes to
suggest. Mrs. Anthony requested the Board's approval of the terms of the Ordinance.
Mr. Graham and Mrs. Anthony attended the Village Board meeting on Tuesday,
September 7 and were not asked any questions.
After discussion, Mrs. Hunter made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE ORDINANCE AUTHORIZING A SHORT-TERM TAX
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ANTICIPATION LOAN BETWEEN THE VILLAGE OF SKOKIE AND
THE SKOKIE PUBLIC LIBRARY.
The roll call vote for approval was unanimous.
ADOPTION OF TAX LEVY 2004
The Board needs to adopt a tax levy for transmission to the Village of Skokie. The 2004
levy will be introduced as part of the Village's Levy Ordinance in early December and
acted on by the Village Board before the end of December. This levy will fund the
Library's 2005-2006 Fiscal Year.
The 2003 levy was $8,486,500., an increase of 5.5% over the 2002 levy of $8,044,000.
The Library's debt payment for construction bonds in FY 2006 will be $1,444,552.
Collections in the past two years have been short as follows:
FY 2003
$137,192.
(1.8% of collection)
FY2004
$187,614.
(2.3% of collection)
Our working cash position has been tight in recent years because of these shortages and
because in FY 2002 we needed to begin payment on the construction debt although we
did not begin receiving the 2001 levy with provision for debt payment until FY 2003.
Payment on the debt in advance of revenues was $269,250. in December 2001 and
$403,876. June 1, 2002.
Further contributing to depressed revenues in recent years have been reduced Corporate
Replacement Tax collections due to the weak economy and diminished interest earnings.
In FY 2004, Corporate Replacement Tax collections were up 24% over FY 2003,
hopefully signaling a return to a healthier business climate.
The balance in the Reserve Fund for Sites and Buildings as of May 1, 2004 was
$544,950.48. The Project Fund (bond revenue) was completely spent during the Fiscal
Year. The balance in the General Operating Fund at the start ofthe Fiscal Year was
$2,089,768.14, about $400,000. less than was in the GOF at the start ofthe year. This
amount is sufficient for a little more than three months operation, short of the four month
cushion desired by the Board. Given experience with the delays in the mailing of the
property tax bills, we may need to consider an operating cash fund sufficient for at least
five months.
The property tax levy continues to provide 90-91% of revenues. A history of Library
revenues from FY 2000 through 2004 was distributed.
�8
Mrs. Anthony prepared a general statement of revenues and expenditures for FY 20052006, based on a 2004 levy of $8,995,690., an increase of 6% over the 2003 levy of
$8,486,500. Given that property tax collections in the past two years have been short an
average of2%, this increase should enable us to collect 4% more in taxes than in FY
2005. A 7% increase, netting 5% more would result in a levy of$9,080,555. The
additional $85,000. would help improve the Library's cash position.
In regard to expenditures, please note that the FICA/IMRF line is projected to increase by
28% in FY '06. This follows an increase of33% in FY '05 and is due to increasing
contributions for IMRF. The rate of employer contributions for 2005 will increase from
5.18% to 7.81 %. In FY '04, expenditure for FICA/IMRF was $469,311. In FY '06, we
are projecting an expenditure of $736,000. for FICA/IMRF, an increase of 57% in just
two years.
After discussion, Mrs. Greer made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT AN OPERATING TAX LEVY IN THE AMOUNT OF
$9,080,555. FOR THE YEAR 2004, REPRESENTING A 7% INCREASE
OVER THE 2003 LEVY.
The roll call vote for approval was unanimous.
ETHICS/GIFT BAN ORDINANCE
The Library is required by the State to adopt a new ethics and gift ban policy in the form
of an "Ethics Ordinance." Mrs. Anthony distributed a letter from Library Attorney Heidi
Katz and language as developed by Attorney General Lisa Madigan. Ms. Katz is of the
opinion that the Library does not need an Ethics Commission or Ethics Advisor so she
suggests deleting Articles 15 and 20.
The various limitations on political activity all apply only to activity conducted on
compensated time.
This Ordinance would replace the Skokie Public Library Gift Ban and Ethics Policy
adopted by the Board in July, 1999.
After brief discussion, Mrs. Hunter made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT THE ETHICS I GIFT BAN POLICY AS PRESENTED BY
LIBRARY LEGAL COUNSEL WITH THE EXCEPTION THAT THE
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WORD 'ORDINANCE' BE REPLACED BY THE WORD 'POLICY'
THROUGHOUT THE DOCUMENT. THIS POLICY REPLACES THE
SKOKIE PUBLIC LIBRARY GIFT BAN AND ETHICS POLICY
ADOPTED IN JULY 1999. (New policy attached)
The motion passed unanimously.
MANAGEMENT PROFILE I SKOKIE PUBLIC LIBRARY I FY 2002-2003
The Management Profile for Skokie Public Library FY 2002-2003 prepared by the
Library Research Center at the University oflllinois was noted. The trustees questioned
why the salary of a beginning librarian was not included or any other professional staff
other than the Head Librarian.
COMMENTS FROM TRUSTEES
Mrs. Hunter finds the new telephone notification system for reserves very disconcerting.
The system does not tell you what item is to be picked up or when it was reserved. Mrs.
Anthony said as of now it is not possible to change this but she will check if Innovative
can modify the system.
Mr. Graham wanted to make it clear that at last month's meeting he was the one who
suggested the Director contact local banks regarding a bank loan.
ADJOURNMENT
At 8:07p.m. a motion was made by Mrs. Rich, seconded by Mrs. Hunter to adjourn the
regular meeting. The motion passed unanimously.
~ Zelda R. Rich, Secretary
�SKOKIE PUBLIC LIBRARY
ETHICS POLICY
PREAMBLE
WHEREAS, the Illinois General Assembly has enacted the State Officials
and Employees Ethics Act (Public Act 93-615, effective November 19, 2003, as
amended by Public Act 93-617, effective December 9, 2003), which is a
comprehensive revision of State statutes regulating ethical conduct, political
activities and the solicitation and acceptance of gifts by State officials and
employees; and
WHEREAS, the Act requires all units of local government and school districts,
within six months after the effective date of Public Act 93-615, to adopt ordinances or
resolutions regulating the political activities of, and the solicitation and acceptance of
gifts by, the officers and employees of such units "in a manner no less restrictive" than
the provisions of the Act; and
WHEREAS, it is the clear intention of the Act to require units of local government
and school districts to implement regulations that are at least as restrictive as those
contained in the Act, and to impose penalties for violations of those regulations that are
equivalent to those imposed by the Act, notwithstanding that such penalties may exceed
the general authority granted to units of local government to penalize policy violations;
and
WHEREAS, it is the clear intention of the Act to provide units of local government
with all authority necessary to implement its requirements on the local level regardless
of any general limitations on the power to define and punish policy violations that might
otherwise be applicable;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE SKOKIE PUBLIC LIBRARY, AS FOLLOWS:
SECTION 1: The Policies of the Board of Trustees of Skokie Public Library are
hereby amended to add the following provisions:
ARTICLE 1
DEFINITIONS
Section 1-1. For purposes of this policy, the following terms shall be given these
definitions:
"Campaign for elective office" means any activity in furtherance of an effort to
influence the selection, nomination, election, or appointment of any individual to any
�2
federal, State, or local public office or office in a political organization, or the selection,
nomination, or election of Presidential or Vice-Presidential electors, but does not include
activities (i) relating to the support or opposition of any executive, legislative, or
administrative action, (ii) relating to collective bargaining, or (iii) that are otherwise in
furtherance of the person's official duties.
"Candidate" means a person who has filed nominating papers or petitions for
nomination or election to an elected office, or who has been appointed to fill a vacancy
in nomination, and who remains eligible for placement on the ballot at a regular election,
as defined in section 1-3 of the Election Code (1 0 ILCS 5/1-3). "Collective bargaining"
has the same meaning as that term is defined in Section 3 of the Illinois Public Labor
Relations Act (5 ILCS 315/3).
"Collective Bargaining" has the same meaning as that term is defined in Section
3 of the Illinois Public Labor Relations Act (5 ILCS 315/3).
"Compensated time" means, with respect to an employee, any time worked by or
credited to the employee that counts toward any minimum work time requirement
imposed as a condition of his or her employment, but for purposes of this Policy, does
not include any designated holidays, vacation periods, personal time, compensatory
time off or any period when the employee is on a leave of absence. With respect to
officers or employees whose hours are not fixed, "compensated time" includes any
period of time when the officer is on premises under the control of the employer and any
other time when the officer or employee is executing his or her official duties, regardless
of location.
"Compensatory time off" means authorized time off earned by or awarded to an
employee to compensate in whole or in part for time worked in excess of the minimum
work time required of that employee as a condition of his or her employment.
"Contribution" has the same meaning as that term is defined in section 9-1.4 of
the Election Code (10 ILCS 5/9-1.4).
"Employee" means a person employed by the Skokie Public Library, whether on
a full-time or part-time basis or pursuant to a contract, whose duties are subject to the
direction and control of an employer with regard to the material details of how the work
is to be performed, but does not include an independent contractor.
"Employer" means the Skokie Public Library.
"Gift" means any gratuity, discount, entertainment, hospitality, loan, forbearance,
or other tangible or intangible item having monetary value including, but not limited to,
cash, food and drink, and honoraria for speaking engagements related to or attributable
to government employment or the official position of an officer or employee.
�3
"Leave of absence" means any period during which an employee does not
receive (i) compensation for employment, (ii) service credit towards pension benefits,
and (iii) health insurance benefits paid for by the employer.
"Officer" means a person who holds, by election or appointment, an office
created by statute or ordinance, regardless of whether the officer is compensated for
service in his or her official capacity.
"Political activity" means any activity in support of or in connection with any
campaign for elective office or any political organization, but does not include activities
(i) relating to the support or opposition of any executive, legislative, or administrative
action, (ii) relating to collective bargaining, or (iii) that are otherwise in furtherance of the
person's official duties.
"Political organization" means a party, committee, association, fund, or other
organization (whether or not incorporated) that is required to file a statement of
organization with the State Board of Elections or a county clerk under Section 9-3 of the
Election Code (1 0 ILCS 5/9-3), but only with regard to those activities that require filing
with the State Board of Elections or a county clerk.
"Prohibited political activity" means:
(1) Preparing for, organizing, or participating in any political meeting,
political rally, political demonstration, or other political event.
(2) Soliciting contributions, including but not limited to the purchase of,
selling, distributing, or receiving payment for tickets for any political fundraiser,
political meeting, or other political event
(3) Soliciting, planning the solicitation of, or preparing any document or
report regarding anything of value intended as a campaign contribution.
(4) Planning, conducting, or participating in a public opinion poll in
connection with a campaign for elective office or on behalf of a political
organization for political purposes or for or against any referendum question.
(5) Surveying or gathering information from potential or actual voters in an
election to determine probable vote outcome in connection with a campaign for
elective office or on behalf of a political organization for political purposes or for
or against any referendum question.
�4
(6) Assisting at the polls on election day on behalf of any political
organization or candidate for elective office or for or against any referendum
question.
(7) Soliciting votes on behalf of a candidate for elective office or a political
organization or for or against any referendum question or helping in an effort to
get voters to the polls.
(8) Initiating for circulation, preparing, circulating, reviewing, or filing any
petition on behalf of a candidate for elective office or for or against any
referendum question.
(9) Making contributions on behalf of any candidate for elective office in
that capacity or in connection with a campaign for elective office.
(1 0) Preparing or reviewing responses to candidate questionnaires.
(11) Distributing, preparing for distribution, or mailing campaign literature,
campaign signs, or other campaign material on behalf of any candidate for
elective office or for or against any referendum question.
(12) Campaigning for any elective office or for or against any referendum
question.
(13) Managing or working on a campaign for elective office or for or
against any referendum question.
(14) Serving as a delegate, alternate, or proxy to a political party
convention.
(15) Participating in any recount or challenge to the outcome of any
election.
"Prohibited source" means any person or entity who:
(1) is seeking official action (i) by an officer or (ii) by an employee, or by
the officer or another employee directing that employee;
(2) does business or seeks to do business (i) with the officer or (ii) with an
employee, or with the officer or another employee directing that employee;
(3) conducts activities regulated (i) by the officer or (ii) by an employee, or
by the officer or another employee directing that employee; or
�5
(4) has interests that may be substantially affected by the performance or
non-performance of the official duties of the officer or employee.
ARTICLE 5
PROHIBITED POLITICAL ACTIVITIES
Section 5-1. Prohibited political activities. (a) No officer or employee shall
intentionally perform any prohibited political activity during any compensated time, as
defined herein. No officer or employee shall intentionally use any property or resources
of the Skokie Public Library in connection with any prohibited political activity.
(b) At no time shall any officer or employee intentionally require any other officer
or employee to perform any prohibited political activity (i) as part of that officer or
employee's duties, (ii) as a condition of employment, or (iii) during any compensated
time off (such as holidays, vacation or personal time off).
(c) No officer or employee shall be required at any time to participate in any
prohibited political activity in consideration for that officer or employee being awarded
additional compensation or any benefit, whether in the form of a salary adjustment,
bonus, compensatory time off, continued employment or otherwise, nor shall any officer
or employee be awarded additional compensation or any benefit in consideration for his
or her participation in any prohibited political activity.
(d) Nothing in this Section prohibits activities that are permissible for an officer or
employee to engage in as part of his or her official duties, or activities that are
undertaken by an officer or employee on a voluntary basis which are not prohibited by
this Policy.
(e) No person either (i) in a position that is subject to recognized merit principles
of public employment or (ii) in a position the salary for which is paid in whole or in part
by federal funds and that is subject to the Federal Standards for a Merit System of
Personnel Administration applicable to grant-in-aid programs, shall be denied or
deprived of employment or tenure solely because he or she is a member or an officer of
a political committee, of a political party, or of a political organization or club.
ARTICLE 10
GIFT BAN
Section 10-1. Gift ban. Except as permitted by this Article, no officer or
employee, and no spouse of or immediate family member living with any officer or
employee (collectively referred to herein as "recipients"), shall intentionally solicit or
accept any gift from any prohibited source, as defined herein, or which is otherwise
�6
prohibited by law or ordinance. No prohibited source shall intentionally offer or make a
gift that violates this Section.
Section 10-2. Exceptions. Section 10-1 is not applicable to the following:
(1) Opportunities, benefits, and services that are available on the same
conditions as for the general public.
(2) Anything for which the officer or employee, or his or her spouse or immediate
family member, pays the fair market value.
(3) Any (i) contribution that is lawfully made under the Election Code or (ii)
activities associated with a fundraising event in support of a political organization or
candidate.
(4) Educational materials and missions.
(5) Travel expenses for a meeting to discuss business.
(6) A gift from a relative, meaning those people related to the individual as father,
mother, son, daughter, brother, sister, uncle, aunt, great aunt, great uncle, first cousin,
nephew, niece, husband, wife, grandfather, grandmother, grandson, granddaughter,
father-in-law, mother-in- law, son-in-law, daughter-in-law, brother-in-law, sister-in-law,
stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half
sister, and including the father, mother, grandfather, or grandmother of the individual's
spouse and the individual's fiance or fiancee.
(7) Anything provided by an individual on the basis of a personal friendship
unless the recipient has reason to believe that, under the circumstances, the gift was
provided because of the official position or employment of the recipient or his or her
spouse or immediate family member and not because of the personal friendship. In
determining whether a gift is provided on the basis of personal friendship, the recipient
shall consider the circumstances under which the gift was offered, such as: (i) the
history of the relationship between the individual giving the gift and the recipient of the
gift, including any previous exchange of gifts between those individuals; (ii) whether to
the actual knowledge of the recipient the individual who gave the gift personally paid for
the gift or sought a tax deduction or business reimbursement for the gift; and (iii)
whether to the actual knowledge of the recipient the individual who gave the gift also at
the same time gave the same or similar gifts to other officers or employees, or their
spouses or immediate family members.
(8) Food or refreshments not exceeding $75 per person in value on a single
calendar day; provided that the food or refreshments are (i) consumed on the premises
from which they were purchased or prepared or (ii) catered. For the purposes of this
�7
Section, "catered" means food or refreshments that are purchased ready to consume
which are delivered by any means.
(9) Food, refreshments, lodging, transportation, and other benefits resulting from
outside business or employment activities (or outside activities that are not connected to
the official duties of an officer or employee), if the benefits have not been offered or
enhanced because of the official position or employment of the officer or employee, and
are customarily provided to others in similar circumstances.
(1 0) Intra-governmental and inter-governmental gifts. For the purpose of this Act,
"intra-governmental gift" means any gift given to an officer or employee from another
officer or employee, and "inter-governmental gift" means any gift given to an officer or
employee by an officer or employee of another governmental entity. (11) Bequests,
inheritances, and other transfers at death.
(12) Any item or items from any one prohibited source during any calendar year
having a cumulative total value of less than $100.
Each of the exceptions listed in this .Section is mutually exclusive and
independent of every other.
Section 10-3. Disposition of gifts. An officer or employee, his or her spouse or an
immediate family member living with the officer or employee, does not violate this Policy
if the recipient promptly takes reasonable action to return a gift from a prohibited source
to its source or gives the gift or an amount equal to its value to an appropriate charity
that is exempt from income taxation under Section 501 (c)(3) of the Internal Revenue
Code of 1986, as now or hereafter amended, renumbered, or succeeded.
ARTICLE 15
[ This Article intentionally left blank.]
ARTICLE 20
[This Article intentionally left blank.]
ARTICLE 25
PENALTIES
Section 25-1. Penalties. (a) A person who intentionally violates any provision of
Article 5 of this Policy may be punished by a term of incarceration in a penal institution
�8
other than a penitentiary for a period of not more than 364 days, and may be fined in
an amount not to exceed $2,500.
(b) A person who intentionally violates any provision of Article 10 of this Policy is
subject to a fine in an amount of not less than $1,001 and not more than $5,000.
(c) Any person who intentionally makes a false report alleging a violation of any
provision of this Policy to the local enforcement authorities, the State's Attorney or any
other law enforcement official may be punished by a term of incarceration in a penal
institution other than a penitentiary for a period of not more than 364 days, and may be
fined in an amount not to exceed $2,500.
(d) A violation of Article 5 of this Policy shall be prosecuted as a criminal offense
by an attorney for the Skokie Public Library by filing in the circuit court an information, or
sworn complaint, charging such offense. The prosecution shall be under and conform to
the rules of criminal procedure. Conviction shall require the establishment of the guilt of
the defendant beyond a reasonable doubt. A violation of Article 10 of this Policy may be
prosecuted as a quasi-criminal offense by an attorney for the Skokie Public Library or, if
an Ethics Commission has been created, by the Commission through the designated
administrative procedure.
(e) In addition to any other penalty that may be applicable, whether criminal or
civil, an officer or employee who intentionally violates any provision of Article 5 or Article
10 of this Policy is subject to discipline or discharge.
SECTION 2: Repeal of original gift ban provisions. The Skokie Public Library
Gift Ban and Ethics Policy as previously adopted by the Skokie Public Library Board of
Trustees on July 14, 1999, is hereby repealed.
SECTION 3: This Policy shall be in effect upon its passage and approval as
provided by law.
Adopted by the Skokie Public Library
Board of Trustees, September 8, 2004
�
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Minutes, Wednesday, September 8, 2004
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Includes attachment: Skokie Public Library Ethics Policy
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LBM20040908.pdf
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17 p.
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Public Libraries -- Illinois -- Skokie
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2000s (2000-2009)
2000s
Building project
library board meetings
tax levy
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Text
September 10, 2003
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, September 10, 2003.
CALL TO ORDER
John M. Wozniak, President, called the meeting to order at 7:31p.m.
Members present: John M. Wozniak, President; Richard Witry, Vice President (arrived
7:32p.m.); Zelda Rich, Secretary; John Graham, Susan Greer (arrived at 7:40 p,m.);
Diana Hunter, President Emerita; Eva Weiner; and Carolyn A. Anthony, Director.
Visitors present: Michael Gerrish, Fred Berglund & Sons, Inc.; Barbara A. Kozlowski,
Associate Director for Public Services; Robert Hunter, Principal, O'Donnell Wicklund
Pigozzi and Peterson (arrived at 7:45p.m.)
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF AUGUST 13,
2003
Mrs. Hunter made a motion, seconded by Mr. Graham to approve the minutes of the
regular meeting of August 13, 2003, subject to additions and/or corrections. There being
no additions or corrections, the minutes were approved and placed on file.
Dr. Wozniak asked the Board to move the regular order of business and move directly to
Building Project. The Board agreed.
Mr. Witry arrived at 7:32p.m.
BUILDING PROJECT
Approval of Change Orders
Mrs. Anthony said there are seven proposed change orders this month (excluding
Connectivity) for a total of $25,775.60, but representing increased cost to the Library of
$19,780.60 as $5,995. will be charged back to Connectivity for painting of conduit and
wire mold that was not in place at the time of scheduled painting.
A summary of the change orders is as follows:
Berglund
$2,500.00
Supervision of exterior cleaning
Monaco
$4,242.60
Adjustments to linear diffusers
Camosy
$2,610.00
Aluminum base for service desks
$1,141.00
Five black floor stands (for plants)
�2
$3,297.00
$5,990.00
Touch-up painting beyond allocation
$5,995.00
Total:
Additional 3rd floor railings
Painting to be backcharged to Connectivity
$25,775.60
To be paid by Library: $19,780.60
Mrs. Anthony distributed Michael Gerrish's letters and accompanying materials.
Regarding the railings: there are presently several locations where one has free access
from the 3rd floor deck to the roof edge. OSHA requires railing gates at these locations so
that any egress onto the outer roof edge is impeded.
Mrs. Greer arrived at 7:40p.m.
After discussion, Mr. Graham made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARED OF TRUSTEES
APPROVE THE FOLLOWING CHANGE ORDERS:
BERGLUND$2,500.00
SUPERVISION OF EXTERIOR CLEANING
MONACO
$4,242.60
ADJUSTMENTS TO LINEAR DIFFUSERS
CAMOSY
$2,610.00
ALUMINUM BASE FOR SERVICE DESKS
$1,141.00
FIVE BLACK FLOOR STANDS (FOR
PLANTS)
$3,297.00
ADDITIONAL 3RD FLOOR RAILINGS
$5,990.00
TOUCH-UP PAINTING BEYOND
ALLOCATION
$5,995.00
PAINTING TO BE BACK-CHARGED TO
CONNECTIVITY
TOTAL:
$25,775.60
(19,780.60 TO BE PAID BY LIBRARY)
The roll call vote for approval was unanimous.
Approval of Com1ectivity Change Orders
Letter to Jack Lesniak, 0 'Donnell, Wicklund, Pigozzi from Joel A. Brodsky, Quarles &
Brady LLC dated September 9, 2003 re Skokie Public Library, Claim for Payment of
�3
Remaining Contract Amount Due and Owing and Change Orders Pursuant to §4. 7 of the
General Conditions
Notice of Claim Under Bond, Notice of Lien/Claim and Verification Dated September 8,
2003 from Advance Electrical Supply Co.
Mrs. Anthony presented a letter and accompanying review sheets for response to change
order requests submitted by Connectivity, the letter and attachments sent to Jack Lesniak
from Quarles & Brady, the Notice of Claim Under Bond, Notice of Lien/Claim and
Verification from Advance Electrical Supply Co. The Board reviewed the documents
presented by Mrs. Anthony. Mrs. Anthony asked for the Board's direction.
After discussion, the Board agreed that Mrs. Anthony should pursue Connectivity's
change orders issues according to Loren Slutzky's direction (Skokie Public Library legal
counsel.)
Letter from Fred Berglund, President, Berglund Constmction to Carolvn Anthony dated
August 15, 2003
The Board noted Mr. Berglund's letter.
Mrs. Hunter announced that she will not be at the October Board meeting.
ART COMMITTEE UPDATE
Robert Hunter, OWPP, entered the meeting at 7:45p.m.
Mr. Hunter reported that he, Mrs. Anthony and Mrs. Hunter went to the Niemi Sculpture
Park in Kenosha on August 19. Mr. Hunter distributed copies of a rough rendering of a
piece of artwork, done by sculptor Bmce Niemi, for the west entrance and described the
materials used, how it would be created and that it is not representational of anything in
particular.
After discussion, the Board asked that this item be placed on the December agenda for
discussion. Dr. Wozniak thanked the Art Committee for their work. Mr. Hunter left the
meeting at 8:16p.m.
CONSENT AGENDA (Financial Statements; Bills; Circulation Report; Library Use
Statistics; Report(s) from Department Head(s); Correspondence; Personnel; Gift)
Mr. Graham made a motion, seconded by Mr. Witry:
MOTION:
THAT THE FINANCIAL STATEMENTS AND THE LIST OF BILLS
BE APPROVED FOR PAYMENT, SUBJECT TO AUDIT, AND THAT
�4
THE FOLLOWING CONSENT AGENDA ITEMS BE PLACED ON
FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE: LETTER FROM LYNN W. SEINFELD,
DIRECTOR OF ADULT AND PROFESSIONAL EDUCATION,
OAKTON COMMUNITY COLLEGE TO CAROLYN A.
ANTHONY DATED AUGUST 22, 2003
5. PERSONNEL: TERMINATIONS: ELAINE COMAR, PART-TIME
ASSISTANT TO THE COORDINATOR OF COLLECTION
DEVELOPMENT, ADULT SERVICES DEPARTMENT,
EFFECTIVE SEPTEMBER 25, 2003; KEVIN LUTHARDT, PARTTIME STAFF ARTIST, YOUTH SERVICES DEPARTMENT,
EFFECTIVE SEPTEMBER30, 2003; HIRE: MARY MICHELL,
PART-TIME INFORMATION ASSISTANT, YOUTH SERVICES
DEPARTMENT, EFFECTIVE AUGUST 22, 2003; STATUS
CHANGE: SUSAN TELLER, FROM PART-TIME INFORMATION
ASSISTANT, YOUTH SERVICES DEPARTMENT, TO PARTTIME INFORMATION ASSISTANT/ARTIST, YOUTH SERVICES
DEPARTMENT, EFFECTIVE OCTOBER 6, 2003
6. GIFT: $50. FROM THE WEINSTEIN FAMILY AND THE PINE
FAMILY IN HONOR OF LOIS AND JULIAN LEVEY FOR THE
PURCHASE OF A U.S. CONSTITUTION HISTORY BOOK.
The motion passed unanimously.
APPLICATION AND CERTIFICATE FOR PAYMENT FROM VALLEY CREST
LANDSCAPING FOR $2,862.10 DATED SEPTEMBER 30,2003
APPLICATION AND CERTIFICATE FOR PAYMENT FROM JONES & BROWN
COMPANY FOR $42,911.25 DATED AUGUST 31, 2003
APPLICATION AND CERTIFICATE FOR PAYMENT FROM ALLIANCE GLASS &
METAL FOR $25,283.00 DATED AUGUST 30, 2003
�5
APPLICATION AND CERTIFICATE FOR PAYMENT FROM KERRIGAN
PLUMBING FOR $38,764.81 DATED SEPTEMBER 2, 2003
Mrs. Anthony explained that some of the closeout-paperwork has not been received yet
from the above contractors. Their checks will not be released until the paperwork is in
order.
After discussion, Mr. Witry made a motion, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE PAYMENT TO THE FOLLOWING, SUBJECT TO THE
LIBRARY RECEIVING ALL APPROPRIATE PAPERWORK:
VALLEYCREST LANDSCAPING $2,862.10
JONES & BROWN COMPANY
$42,911.25
ALLIANCE GLASS & METAL
$25,283.00
KERRIGAN PLUMBING
$38,764.81
$109,821.16
The roll call vote for approval was unanimous.
LIST OF BILLS FOR PAYMENT APPROVAL
A motion was made by Mr. Graham, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE LIST OF BILLS FOR PAYMENT APPROVAL
TOTALLING $75,737.43, SUBJECT TO AUDIT.
After discussion, Mr. Graham modified his motion, seconded by Mrs. Hunter:
MODIFIED MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE LIST OF BILLS FOR
PAYMENT APPROVAL TOTALLING $75,737.43, WITH
THE EXCEPTION OF HENRICKSEN INVOICE #290957
FOR $1,600.00, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
Mrs. Hunter asked why the bookmobile circulation was going down. Mrs. Anthony will
investigate.
DIRECTOR'S REPORT
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USAGE-Circulation was up ten percent in August, for a total of nearly 130,000. There
continue to be large gains in the use of audiovisual materials, but circulation of adult
books was also up 5%. Reciprocal borrowing was up almost 24% and accounted for 13%
of circulation. The strong increase in renewals by Web and decrease in renewals by
phone signals increasing acceptance of online use by patrons. Gail Shaw has developed
wonderful new statistical compilations for use of electronic databases that will help us to
measure and evaluate overall use of each product, as well as the split of in-house vs.
external database use.
BUILDING PHOTOS-A photographer from Blessing, the architectural photographic
firm, was out this week to take six photographs of record of the new construction. One
photograph is a look into Youth Services from the service drive; another is a look from
outside into the new Audiovisual area. A third exterior shot is of the building from across
Oakton Street. We hope this will be the new photo to be used in community publications,
etc. One shot shows the east circulation desk, looking through to the Swan sculpture.
There is a photo of the roof garden and another of the children's story room. The cost of
these pictures will be shared with OWPP, Berglund and some of the trades who will use
them to document the project. We will use the photos also in a submission to Library
Journal for their architectural issue.
CONSTRUCTION UPDATE-We are gradually making progress in completing some of
the remaining construction work. The new interiors for the public elevators should be
installed the middle of this month. Over 150 wooden end panels for the stacks have been
delivered and the balance should arrive yet over the next couple weeks. Camosy is
working on installing them. Camosy had hoped to start on the additional parking lot this
week as we finally received the permit from the MWRD, but it looks like excavation will
be underway next week. Dave Runge and Mrs. Anthony met with representatives from
the Fire Department to review deficiencies that need to be corrected to get our occupancy
permit. Many of them relate to the alarm panel and other electrical issues. A detailed list
has been sent to Connectivity and they sent a workman out today to scout out supplies
needed to complete the job.
ILLINOIS CLICKS !-Illinois CLICKS!, a new Statewide Portal funded by the Illinois
State Library and developed under the direction of our own Frances Roehm, is up and
running at WWIN.illinoisclicks.org. Over seventy Illinois librarians including Mike
Buhmann, Maryann Mondrus, Frances Roehm, Ruth Sinker, Jan Watkins and Kate
Zlotnikova from Skokie Public Library, have contributed content in the areas of health
information, job and career information, Illinois travel and tourism, homework help, and
�7
consumer and business information. Eventually, resources will be available in several
languages 24/7 any time, anywhere. Check out this wonderful new site.
PATRIOT ACT-Mrs. Anthony continues to be called on as a spokesperson for libraries'
concerns about the USA PATRIOT Act. Last week, she was interviewed by CNN for a
program on the PATRIOT Act to air Sunday, September 7 at 5 p.m. This week, Mrs.
Anthony talked with a reporter from the London Observer who was preparing an article
on the subject for the British press. September 17, she will be interviewed for the
Vantage Point radio program. On October 30, she will be a panelist in a First Amendment
Forum at Roosevelt University sponsored by the Press Veterans of Chicago, The Chicago
Headline Club, International Press Club of Chicago and the Illinois Library Association.
SKOKIE PEOPLE SPEAK-September 24 Mrs. Anthony will tape a cable program with
AI Nathan for Skokie People Speak about the newly expanded Library. The interview
will be interspersed with some footage of a walking tour of the Library as well as clips
from the Grand Reopening June 29. The program will air on Channel35 in Skokie in
October.
EXHIBITS-Tracy Shields-O'Reilly and Mrs. Anthony met with Ken Burkhart as
suggested by Board member Diana Hunter. Mr. Burkhart has arranged many exhibits for
the Chicago Cultural Center and other venues. He will arrange two exhibits for the
Skokie Public Library for January, 2004.
OPEN HOUSE FOR THE CHAMBER-Friday, September 12, from 8-10 a.m. Skokie
Public Library will host members of the Skokie Chamber of Commerce for a tour of the
new facility and highlights of services for the business community. The Board is
welcome to join in. Please RSVP to the Administrative Office so that we can plan
refreshments appropriately.
TOURS-The Skokie Kiwanis Club will have their lunch at the Library and a tour
September 25, thanks to Board member Zelda Rich. The Skokie Clergy Forum will meet
at the Library and tour September 18. Of course, a number of library groups are either
meeting here this fall or making a special trip to check out our new construction.
Dr. Wozniak suggested a plaque for the Library to memorialize the construction project.
Mrs. Anthony reported that the sample of the building that was cleaned with baking soda
and water didn't look any better. Another sample will be done with hydrofluoric acid in
the near future.
�8
Mr. Graham noticed book trucks were pushed up against the wooden stack ends. He
suggests bumper pads so the stack ends do not get damaged.
Mrs. Hunter left the meeting at 8:39p.m.
Mrs. Greer noticed that the driDJdng fountains need to be cleaned.
Mrs. Hunter returned to the meeting at 8:43p.m.
ADOPTION OF TAX LEVY 2003
Mrs. Anthony stated that the Board needs to adopt a tax levy for transmission to the
Village of Skokie. The 2003 levy will be subject to public hearings, along with the
Village levy, in early December and will be acted on by the Village Board before the end
of December. This levy will fund the Library's 2004-2005 Fiscal Year.
The 2002levy was $8,044,000., an increase of 4.8% over the 2001levy of $7,675,000.
(The prior year, the 2001 levy was up 24% over the 2000 levy, but only 4% of the
increase was for the General Operating Fund. The balance was for payment on the bond
debt.) The Library's debt payment for construction bonds in FY 2005 will be $1,446,752.
We made end-of-year transfers to the Reserve Fund for Sites and Buildings as follows:
FY 2000
$275,000.
FY 2001
$400,000.
Because of short revenues in FY 2002, we made no transfer to the Reserve Fund for Sites
and Buildings, but just a transfer of $64,131. to the Working Cash Fund. The 2000 levy
to fund the FY 2002 budget was $6,188,000., but we collected only $5,560,057.00 for the
General Operating Fund. The Auditor allocated an additional $453,364. to the Debt Fund,
beyond what we had planned. There was also no balance to transfer in FY 2003, as we
experienced a shortfall in revenue collection, with expenses exceeding revenues by about
$382,000. Property tax revenues in FY 03 were less than anticipated from the 2000 levy
(funding FY 02) although the operating levy had been increased by 4%. Also, Corporate
Replacement Tax was down 18%.
The balance in the Reserve Fund for Sites and Buildings as of May 1, 2003, was
$708,297.77. It should be noted that we bonowed $260,000. from the Reserve Fund in
December 2001, for payment of interest on the bond debt. In May, 2002, we bonowed
another $340,000. from the Reserve Fund for bond debt repayment. All $600,000. has
been repaid to the Reserve Fund. The operating cash at the start of the Fiscal Year was
$2,462,257.83, an amount barely sufficient to cover four months of operation as
�9
requested by the Board. Because property tax bills are sent out so late, we may need to
consider an operating cash fund sufficient for at least five months. Monthly expenditures
are approximately $580,000. We are currently in a position of needing to borrow from the
Reserve Fund for operation.
The property tax levy continues to provide 90-91% of revenues. Corporate Replacement
Tax in FY 03 was less than $200,000., down from $242,536. the prior year. This source
represented less than 3% of revenues this past year whereas it has contributed 4% or
more in better years. Mrs. Anthony distributed a history of our revenues from FY 1999
through 2003 for informational purposes.
Mrs. Anthony also distributed a general statement of revenues and expenditures for FY
2004-2005, based on a 2003 levy of $8,430,000., an increase of 4.8% over the 2002 levy
of $8,044,000. The proposed operating budget should allow us to implement a fourth year
of adjustment of the pay scale, further narrowing the ranges and increasing the midpoint.
The scale was only adjusted by the cost of labor in FY 2004 due to budgetary
considerations.
Lengthy discussion ensued regarding the shortfall of levy collections in the last two
years. Part of the shortfall may be attributed to appeals. Mrs. Anthony has spoken to
Robert Nowak, Director of Finance, Village of Skokie, regarding the shortfall each year.
Mr. Nowak feels it should be leveling off now.
Mrs. Kozlowski left the meeting at 8:59p.m.
After further discussion regarding increasing the Library's levy to 5.5 percent, Mr. Witry
made a motion, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT AN OPERATING TAX LEVY IN THE AMOUNT OF
$8,486,500. FOR THE YEAR 2003, REPRESENTING A 5.5%
INCREASE OVER THE 2002 LEVY.
The roll was called: Mrs Hunter-yes; Mr. Witry-yes; Mrs. Greer-no; Mr. Grahamyes; Mrs. Rich-yes; Mrs. Weiner-yes; Dr. Wozniak-yes. The motion passed.
APPROVAL OF UPDATING COMPUTER SYSTEMS
Mrs. Anthony presented a proposal for spending $31,826.00 on upgrades of computer
hardware and software from Dell. The goal is to replace about one third of Library
equipment each year so as to keep everything relatively up-to-date. In practice the cycle
has been 3-4 years, with older computers reassigned for use as catalog-only stations.
�10
Specifically, five computers in the Administrative Office will be replaced for $3,970.
Eight computers in the LAN Office will cost $6,096. The balance of the expense
$20,050.00, is for replacement of twenty-five computers in the public area.
The expense is within the allotted budget for Technology/Network.
Mrs. Hunter made a motion, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE SPENDING $31,826.00 ON UPGRADES OF COMPUTER
HARDWARE AND SOFTWARE FROM DELL FOR FIVE
COMPUTERS IN THE ADMINISTRATIVE OFFICE, EIGHT
COMPUTERS IN THE LAN OFFICE AND TWENTY-FIVE
COMPUTERS IN THE PUBLIC AREA.
The roll was called: Mrs. Hunter-abstain; Mr. Witry-no; Mrs. Greer-yes; Mr.
Graham-yes; Mrs. Rich-yes; Mrs. Weiner-yes; Dr. Wozniak-yes. The motion
passed.
APPROVAL OF ADDITIONAL MEETING ROOM CHAIRS
Mrs. Anthony presented a proposal for twenty-five additional meeting room chairs,
needed to more fully equip our three meeting room spaces. The purchase will reduce the
amount of time spent moving chairs from one room to another, assuring adequate seating
even with simultaneous programming. The cost for these chairs is $3,265.00.
Mrs. Hunter made a motion, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PURCHASE OF TWENTY-FIVE MEETING ROOM
CHAIRS FROM HENRICKSEN FOR $3,265.00.
The roll call vote for approval was unanimous.
"LESSONS IN
1ST
AMENDMENT URGED", CHICAGO TRIBUNE, SEPTEMBER 2,
2003
Mrs. Hunter distributed the Chicago Tribune article, "Lessons in
1st
Amendment Urged"
and said she wrote to the Illinois Library Association and the North Suburban Library
System asking them to support the Illinois Press Association's efforts trying to get a
Amendment education program into every high school in Illinois.
After discussion, Mrs. Hunter made a motion, seconded by Mr. Graham:
1st
�11
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
SEND A RESOLUTION TO THE ILLINOIS LIBRARY ASSOCIATION
AND THE NORTH SUBURBAN LIBRARY SYSTEM DECLARING
SKOKIE PUBLIC LIBRARY'S SUPPORT OF THE ILLINOIS PRESS
ASSOCIATION'S EFFORTS TO GET A 1ST AMENDMENT
EDUCATION PROGRAM INTO EVERY HIGH SCHOOL IN
ILLINOIS.
The roll call vote for approval was unanimous.
LIBRARY CABLE NETWORK CHANNEL 24
The September 2003 Cable Guide was noted.
NORTH SUBURBAN LIBRARY SYSTEM
There was no report from Pat Groh.
COMMENTS FROM TRUSTEES
Mr. Graham requested that discussion of filters on youth computers be placed on the
October agenda.
Mrs. Hunter thinks the Volunteer Adopt-a-Shelf Program is a great idea. She'd like to
know how successful it is.
The Board took a short recess at 9:36p.m.
CLOSED SESSION
At 9:45 p.m. a motion was made by Mr. Graham, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES GO
INTO CLOSED SESSION TO DISCUSS THE DIRECTOR'S
EVALUATION.
The motion passed unanimously.
Discussion ensued.
Adjournment
At 9:50p.m. a motion was made by Mr. Witry, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADJOURN FROM CLOSED SESSION.
The motion passed unanimously.
�12
ADJOURNMENT
At 9:50p.m. a motion was made by Mr. Witry, seconded by Mr. Graham to adjourn the
regular meeting. The motion passed unanimously.
2:-~~·~
Zel~Rich, Secretary
�
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PDF Text
Text
September 10, 2003
Minutes of the closed meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, September 10, 2003.
CALL TO ORDER
John M. Wozniak, President, called the meeting to order at 9:45p.m.
Members present: John M. Wozniak, President; Richard Witry, Vice President; Zelda
Rich, Secretary; John Graham; Susan Greer; Diana Hunter, President Emerita; and Eva
Weiner.
CLOSED SESSION
At 9:45 p.m. a motion was made by Mr. Graham, seconded by Mr. Witry:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES GO
INTO CLOSED SESSION TO DISCUSS THE DIRECTOR'S
EVALUATION.
The motion passed unanimously.
Evaluation
Due to insufficient information, the Director's evaluation will be postponed until the
October Board meeting.
ADJOURNMENT
At 9:50p.m. a motion was made by Mr. Witry, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADJOURN FROM CLOSED SESSION.
The motion passed unanimously.
Opened: 12/10/20.03
�
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Title
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Minutes, Wednesday, September 10, 2003
Minutes -- Closed meeting, Wednesday, September 10, 2003
Contributor
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Rich, Zelda R. (Secretary)
Description
An account of the resource
Includes adoption of Tax Levy
Date
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9/10/2003
Identifier
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LBM20030910.pdf
LBM20030910_Closed.pdf
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12 p.
1 p.
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Public Libraries -- Illinois -- Skokie
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Skokie Public Library. Board of Trustees
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Skokie Public Library, Skokie, IL
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eng
Temporal Coverage
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2000s (2000-2009)
2000s
Building project
library board meetings
tax levy
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379a1a2f88933b6edb032c9574d6c786
PDF Text
Text
September 12, 2001
Minutes of the regular meeting of the Board of Trustees of the Skokie Public
Library held in the Skokie Public Library Board Room, Wednesday, September 12, 2001.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:38p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita; Eva Weiner, Secretary; Susan Greer, Zelda Rich, Richard Witry, and Carolyn A.
Anthony, Director.
Member absent: John Wozniak.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF AUGUST 8, 2001
AND AUGUST 15, 2001
Mr. Witry made a motion, seconded by Mrs. Hunter, to approve the minutes of the
regular meeting of August 8, 2001 and the minutes of the meeting from August 15,2001,
subject to additions and/or corrections. There being no additions and/or corrections, the
minutes were approved and placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
BILLS
Mrs. Hunter made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE FINANCIAL STATEMENT FOR THE MONTH
OF AUGUST, 2001, THE LIBRARY NOTE FUND, THE
YEAR-TO-DATE BUDGETARY STATUS AND THE
LISTS OF BILLS BE APPROVED FOR PAYMENT,
SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
�2
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S) (1)
GIFT
PERSONNEL
Mrs. Hunter made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY
BOARD OF TRUSTEES PLACE ON FILE THE
FOLLOWING CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S) (1)
4. GIFT: $55. FROM FRIENDS AND CO-WORKERS OF
DAVID BARINHOLTZ IN MEMORY OF IDS
GRANDFATHER, DR. LESLIE R. FOX, FOR THE
PURCHASE OF NON-FICTION BOOK(S) RELATED
TO THE MEDICAL FIELD
5. PERSONNEL: PROMOTION: MICHAEL FARRELLY
FROM PART-TIME COMPUTER ASSISTANT,
YOUTH SERVICES DEPARTMENT, TO PART-TIME
INTERLIBRARY LOAN CLERK, ADULT SERVICES
DEPARTMENT, EFFECTIVE AUGUST 27, 2001;
RESIGNATION: CLIFTON HEALY, PART-TIME
BOOKMOBILE ASSISTANT, COMMUNITY
SERVICES DEPARTMENT, EFFECTIVE
SEPTEMBER 22, 2001; RETIREMENT: MARGARET
ROBINSON, INTERMEDIATE CLERK, ADULT
SERVICES DEPARTMENT, EFFECTIVE AUGUST
30, 2001; STATUS CHANGE: ABBEY DARR, FROM
PART-TIME HUMAN RESOURCES CLERK,
ADMINISTRATIVE OFFICE, TO FULL-TIME
HUMAN RESOURCES/PROGRAMMING
ASSISTANT, EFFECTIVE AUGUST 27,2001.
The motion passed unanimously.
INVOICE NO. 0054102 FROM O'DONNELL WICKLUND PIGOZZI AND PETERSON
FOR $47,360.50 DATED AUGUST 10,2001
After brief discussion, Mrs. Rich made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT FOR INVOICE
�3
NO. 0054102 DATED AUGUST 10,2001 TO O'DONNELL
WICKLUND PIGOZZI AND PETERSON IN THE AMOUNT
OF $47,360.50.
The roll was called. The motion passed unanimously.
INVOICE NO. 11300 FROM FRED BERGLUND & SONS, INC. FOR $16,320.00 DATED
AUGUST 23, 2001
Mr. Witry made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT FOR INVOICE
NO. 11300 DATED AUGUST 23, 2001 TO FRED BERGLUND
& SONS, INC. IN THE AMOUNT OF $16,320.00.
The roll was called. The motion passed unanimously.
INVOICE NO. 11301 FROM FRED BERGLUND & SONS, INC. FOR $22,673.49 DATED
AUGUST 23, 2001
Mr. Witry made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT FOR INVOICE
NO. 11301 DATED AUGUST 23, 2001 TO FRED BERGLUND
& SONS, INC. IN THE AMOUNT OF $22,673.49.
The roll was called. The motion passed unanimously.
CONTRACTOR'S APPLICATION FOR PAYMENT FROM JONES & BROWN
COMPANY FOR $36,540.00 DATED AUGUST 10,2001
Mrs. Hunter made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PAYMENT OF THE
CONTRACTOR'S APPLICATION FOR PAYMENT FROM
JONES & BROWN COMPANY FOR $36,540.00 DATED
AUGUST 10,2001.
The roll was called. The motion passed unanimously.
�4
ADOPTION OF THE TAX LEVY 2001
Mrs. Anthony said the Board needs to adopt a tax levy for transmission to the Village of
Skokie. The 2001levy will be subject to public hearings, along with the Village levy, in early
December and will be acted on by the Village Board before the end of December. This levy
will fund the Library's 2002-2003 Fiscal Year.
The 2000 levy was $6,188,000. for an increase of 4% over the 1999 levy. That
levy, in turn, was 4% more than the 1998levy. Our increases have generally been in the
4-5% range. The levy amount has been inclusive of payment of our long-term debt from
the 1991 renovation ($207,241. per year) as well as for the General Operating Fund. We
will make our final payment on the debt from the 1991 renovation in FY 2002 so we can
reduce the 2001 levy by the amount of that annual payment. However, we must also add
to the levy an amount sufficient for payment of the annual amount due on the bonds
issued for current Library construction ($1,447,001.67 for principal and interest up to and
including December 1, 2001.)
Mrs. Anthony had Mrs. Kim (Administrative Assistant for Accounting) prepare a
general statement of revenues and expenditures for FY 2002-2003 based on a 2001levy
of$7,675,000., an increase of24% over the 2000 levy of$6,188,000. This represents
$1,487,000. in additional revenue from property taxes, most of which is needed for
payment of principal and interest on the bonds for construction. The proposed operating
budget is 4% greater than that for FY 2002, allowing for the third year of adjustment to
the pay scale. Parity between part-time and full-time wage rates will be achieved with this
scale in FY 2003.
�5
Mrs. Hunter questioned the wording of '24% over the 2000 levy' when it is really
a 4% increase for operations but the remainder is for repayment of the debt. Mr. Graham
responded that the trustees do not have to vote on the levy for the repayment of the debt;
that was approved by the Board when we asked for issuance of the bonds. Mrs. Hunter
asked Mrs. Anthony to get clarification from Bob Nowak, Village of Skokie Finance
Director as to how this should be worded.
Mr. Witry made the following motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ADOPT AN OPERATING TAX LEVY IN
THE AMOUNT OF $6,223,000. FOR THE YEAR 2001,
REPRESENTING A 4% INCREASE OVER THE 2000
LEVY.
The roll was called. The motion passed unanimously.
The Board acknowledged that there would be an additional levy of$1,447,000.
for payment of the first installment due on the bonds issued for Library construction.
DIRECTOR'S REPORT
Usage-Circulation was up nearly 4.6% in August to 105,611. August used to be
our "slow month"! Significantly, circulation of books is up in both Adult and Youth
Services. Interlibrary Loan continues to be down because our holdings are not yet in
LIAISON (the NSLS catalog) nor in OCLC but we should be established in both this fall.
Phone renewals are down, but people are renewing materials via computer. In August,
2,603 items were renewed by computer from home and another 430 items were renewed by
patrons from computers in the Library. Fifteen volunteers contributed 108 hours in August.
Groundbreaking-The Groundbreaking festivities, held at 11:00 a.m. Wednesday,
September 5, went very well. In addition to the Mayor, Village Trustee Don Perille was in
�6
attendance as was Village Manager AI Rigoni. Skokie Chamber of Commerce Executive
Director Sandi Stamp was also on hand. The newspapers did not send a photographer, but
we will send them professional photographs taken on the occasion. No sooner were the
remarks concluded than a truck pulled into the west parking lot with temporary fencing.
Evacuation for Gas Leak-The building was evacuated for about twenty minutes in
the early afternoon September 6 after workmen excavating on the west side of the Library
ruptured a gas line. NICOR shut off the abandoned line which used to fuel a Library
incinerator. After the Fire Department checked everything out, we were cleared to re-enter
the building. Patrons were all very cooperative.
Transfer to the Reserve Fund for Sites and Buildings-We have transferred
$1,014,229. from Fidelity to the Reserve Fund for Sites and Buildings, reimbursing
ourselves for architectural fees and other professional services paid to date in connection
with the construction project.
Bookmobile at Public Works-The Bookmobile will be housed at Public Works
now until the completion of the Bookmobile Garage, anticipated for February, 2002.
Bookmobile staff will use the Library station wagon to transport materials back and forth to
the Bookmobile.
Wireless Grant Application-We have submitted a grant application to the Illinois
State Library for $30,000. in Educate and Automate Grant funding, representing half the
cost of a wireless network. We plan to use a Wireless LAN both during construction, to
maintain computer services for staff and the public throughout construction, and after the
building is completed to provide the flexibility for use of networked computer services
from meeting rooms, study rooms and other locations throughout the building.
�7
Early Closing August 9-The Library closed early, at about 8:20p.m. Thursday,
August 9, after the Library lost power during an electrical storm. There was an orderly
evacuation of the building. The same storm exacerbated a cracked window which needed to
be boarded up until it could be replaced.
Joint Meeting re Technology-Steve Hartman, Director of the Skokie Park District
and several key Park District employees came to the Library at our invitation to meet with
corresponding members of the Library staff re technology training and services for the
public. The Park District has several computers with Internet access available to the public
at the Oakton Center and they will open a small computer lab at the Weber Center. They
will offer classes for a fee in word processing, spreadsheet use and setting up a web site.
We determined to keep in touch with each other re programs.
Other Grants-We received a grant of$245. from the Illinois Arts Council toward a
special theatre production for children Sunday, October 14. The Griffen Theatre Company
will present an adaptation of Louis Sachar' s book There's ~ Boy in the Girls' Bathroom for
children in grades 4 and up. We also received a grant of $500. from Old Navy for children's
programming. The Gap Foundation notified us that the award was due to Skokie's
participation in the "Ride to Read" program on the Fourth of July.
BUILDING PROJECT
Builder's Risk Insurance
Mrs. Anthony explained to the Board that Tom English, our insurance agent from
Boyle, Flagg & Seaman recommends obtaining Builders Risk Insurance from Travelers,
our present insurance provider, because our project is both an addition and renovation of
�8
an existing facility. Coverage in the amount of$14,000,000. for an annual premium of
$9,800. reflects credits for duplicate coverage.
According to the terms of the contracts with the various trades, they are
responsible for the deductible amount of $10,000. Mr. English, our attorney Loren
Slutzky and Rich Spicer of Fred Berglund & Sons were all in agreement that $10,000.
was a reasonable deductible amount to be borne by a trade contractor while high enough
to encourage cautious operations.
A motion was made by Mr. Witry, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE QUOTE FROM BOYLE,
FLAGG & SEAMAN FOR BUILDERS RISK
COVERAGE IN THE AMOUNT OF $14,000,000. FOR
AN ANNUAL PREMIUM OF $9,800.
The roll was called. The motion passed unanimously.
Additional Abatement Work
Mrs. Anthony received a quotation from Joe Paciora of J.P. General Construction,
Inc. for additional abatement work in the amount of$30,000. We had anticipated that
there would be additional abatement needed once walls and ceilings were penetrated.
The proposal covers abatement of asbestos on the decking over the south stairs,
decking over the north stairs and around the old incinerator stack. This work was not
discovered in RCM' s original environmental survey as it was behind drywall or
otherwise hidden. Asbestos was not generally used between the second floor and the roof
except in the areas of the stairwells and elevators. The incinerator had been removed from
the first floor (in storage room near loading dock), but the stack remained and will need
�9
to be removed as it would otherwise cut through a public study room in the newlyconfigured second floor. The quote from RCM for overseeing the abatement is $5,195.
Mrs. Hunter asked if the Library will be asbestos free. Mrs. Anthony responded
that it would be essentially, but not 100%.
After discussion, a motion was made by Mr. Witry, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE QUOTE FROM J.P.
GENERAL CONSTRUCTION FOR ADDITIONAL
ABATEMENT WORK IN THE AMOUNT OF $30,000.
THE BOARD ALSO APPROVED MONITORING OF
THE ABATEMENT FROM RCM LABORATORIES IN
THE AMOUNT OF $5,195.
The roll call vote for approval was unanimous.
Miscellaneous Steel Contract
Mrs. Anthony received a quote from Jones & Brown Co. for miscellaneous steel
in the amount of$131,325.00.
Jones & Brown Co. submitted their bid in May, based on 50% complete drawings,
due to the long lead time for ordering structural steel. The Miscellaneous Steel could not
be bid until the drawings were complete. Miscellaneous Steel had been estimated at
$100,000. so this figure is higher than anticipated.
A motion was made by Mrs. Greer, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE QUOTE FROM JONES &
BROWN CO. FOR MISCELLANEOUS STEEL IN THE
AMOUNT OF $131,325.00.
The roll call vote for approval was unanimous.
�10
Change Order from Kerrigan Plumbing
A change order was received from Kerrigan Plumbing for cutting the streets,
capping the water and sewer lines that previously served the residential properties
purchased by the Library, and then patching back the streets once complete. This work is
needed due to the Village of Skokie requirements on capping the water and sewer lines at
the main. The cost for this is $5,550.00. Also, a quote was received for temporarily
rerouting the water service into the Library. The water service is to be re-piped, but this
work can't be done until later in the project. However, in order to excavate the
mechanical room, the existing water service, which is located in the overdig, will need to
be temporarily relocated. This cost would be $4,500.
A motion was made by Mrs. Rich, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE QUOTE OF $5,550. FROM
KERRIGAN PLUMBING TO DISCONNECT SEWER
AND WATER FOR EACH HOUSE (3 HOUSES) TO BE
DEMOLISHED AT THE CONNECTION MAIN AND
$4,500. TO TEMPORARILY REROUTE 3" SERVICE
AROUND EXCAVATION OF ADDITION UNTIL REPIPING CAN BE COMPLETED IN THE LIBRARY
(TEMPORARY SERVICE TO BE 2").
The roll call vote for approval was unanimous.
Quote from Camosy, Inc. for Acoustical Ceiling and Connector Soffit
Mrs. Anthony reported a quote was received from Camosy, Inc. for acoustical
ceilings for the women's restroom and the connector soffit. The existing ceilings were
removed during abatement. The $3,975. price includes installing a ceiling grid and
standard lay-in tile in order to provide a ceiling in these areas until the renovation work is
done. This is an optional expense.
�11
A motion was made by Mr. Witry, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE QUOTE FROM CAMOSY,
INC. IN THE AMOUNT OF $3,975. FOR
INSTALLATION OF AN ACOUSTICAL CEILING IN
THE WOMEN'S RESTROOM AND CONNECTOR
SOFFIT.
The roll was called: Mrs. Hunter-no; Mr. Witry-no; Mrs. Greer-no; Mrs.
Rich-no; Mrs. Weiner-no; Mr. Graham-no. The motion failed.
Mrs. Anthony reported that she has not yet received the appraisal on 7925 Park.
Discussion followed. When the appraisal arrives, the Board would like Mrs. Anthony to
call them and then turn the matter over to the Library attorney.
"THE EXPANDING ROLE OF COMMUNITY LIBRARIES," SEPTEMBER 2001,
FOCUS
The Trustees noted the article from Focus magazine.
"SURFING INTO A NEW JOB," SEPTEMBER 2001, NORTH SHORE MAGAZINE
The Trustees noted the article from North Shore Magazine.
"VILLAGE OF SKOKIE BUSINESS BROCHURE"
The Trustees noted the new brochure from the Village of Skokie.
LIBRARY CABLE NETWORK CHANNEL 24
The September Library Cable Network Channel 24 brochure was noted.
NORTH SUBURBAN LIBRARY SYSTEM
There was no report from Pat Groh.
�12
COMMENTS FROM TRUSTEES
Mr. Witry just read a book called An Unquiet Mind about manic depression. He
would like to use the Library as a forum for the Bi-Polar Association to improve the
public's knowledge regarding mental health issues. The trustees concurred.
Mrs. Hunter commented on the article The Expanding Role of Community
Libraries and the sentence that reads" 'In the '50s, '60s, '70s, even '80s, big, windowless
boxes were built. Now we want to be able to see into the libraries."' Skokie Public
Library has been ahead of its time in featuring large windowed spaces since 1960.
Mrs. Hunter also asked if we are allowing adequate funds for an expected 11%
increase in health care coverage. Mrs. Anthony responded that a 10% allowance was
figured into health insurance for the present year. We will review projected increases
again before the FY 2003 budget is prepared.
ADJOURNMENT
The meeting adjourned at 8:41 p.m.
einer, 'Se'cretary
�
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Minutes, Wednesday, September 12, 2001
Contributor
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Wozniak, John (Secretary, pro-tem)
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9/12/2001
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LBM20010912.pdf
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12 p.
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Public Libraries -- Illinois -- Skokie
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Skokie Public Library, Skokie, IL
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eng
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2000s (2000-2009)
2000s
Building project
library board meetings
tax levy
-
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Text
September 9, 2015
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, September 9, 2015.
CALL TO ORDER
Mark Prosperi, President, called the meeting to order at 7:30p.m.
Members present: Mark Prosperi, President; Diana Hunter, Vice President/President
Emerita; Karen Parrilli, Secretary; Susan Greer; Eugene F. Griffin; Jonathan H. Maks,
MD; Zelda Rich; and Carolyn A. Anthony, Director.
Staff present: Richard Kong, Deputy Director; and Lindsay Braddy, ILSffech Services
Supervisor.
Observer present: Unmi Song, President, Lloyd A. Fry Foundation, 120 S. LaSalle Street,
Suite 1950, Chicago, IL 60603.
APPROVAL OF THE MINUTES OF THE REGULAR AND CLOSED MEETINGS OF
AUGUST 12. 2015
Mr. Griffin made a motion, seconded by Mrs. Hunter, to approve the minutes of the
regular and closed meetings of August 12, 2015, subject to additions and/or corrections.
There being no additions or corrections, the minutes were approved unanimously and
placed on file.
CONSENT AGENDA (Financial Statements; Circulation Report/Dashboard; Reports
from Department Heads; Program Statistics 1st Quarter F.Y. 2015-2016; Correspondence:
Gifts; Personnel)
Mrs. Parrilli made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LffiRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT/DASHBOARD
2. REPORTS FROM DEPARTMENT HEADS
3. PROGRAM STATISTICS 18T QUARTER F.Y. 2015-2016
4. CORRESPONDENCE: LETTER FROM ANTHONY F.
SCARPELLI, CHIEF OF POLICE, VILLAGE OF SKOKIE, TO
�2
CAROLYN ANTHONY DATED AUGUST 18, 2015 RE THANK
YOU
5. GIFTS: $200. FROM ALAN TUTZER IN APPRECIATION OF LEE
LEffiiK AND JUDY ZARTMAN FOR ONGOING ASSISTANCE
TO THE VISUALLY IMPAIRED; $300. FROM BRIAN McGUIRE
IN MEMORY OF WILLIAM KATZ
6. PERSONNEL: HIRES: JAIME GONZALEZ VICKER,
TEMPORARY BOOMBOX MENTOR, LEARNING
EXPERIENCES, EFFECTIVE AUGUST 25 TO DECEMBER 20,
2015; BAOTRAN LE, TEMPORARY BOOMBOX MENTOR,
LEARNING EXPERIENCES, EFFECTIVE AUGUST 24 TO
DECEMBER 20, 2015; LAUREL JOHNSON, FULL-TIME YOUNG
ADULT LffiRARIAN, LEARNING EXPERIENCES, EFFECTIVE
SEPTEMBER 14, 2015; CHRISTINE GOERTZ, PART-TIME
YOUTH SERVICES LffiRARIAN, YOUTH SERVICES,
EFFECTIVE OCTOBER 1, 2015; RETIREMENT: CAROLYN A.
ANTHONY, DIRECTOR, ADMINISTRATION, EFFECTIVE JULY
15, 2016.
The vote for approval was 7 ayes, 0 nays; the motion passed unanimously.
BILLS
A motion was made by Mr. Griffin, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LffiRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was 7 ayes, 0 nays; the motion passed unanimously.
Mr. Prosperi asked the Board to move the regular order of business and begin with
Approval of ILLINET Interlibrary Loan Code, followed by Outsourcing Delivery. The
Board agreed.
APPROVAL OF ILLINET INTERLffiRARY LOAN CODE
Lindsay Braddy asked the Board to accept for approval the Revised 2015 ILLINET
Interlibrary Loan Code as presented. The last revision that was published and approved
by the library board was in 2008. Changes from the last revision include:
•
The addition of section VI, "Rights and Responsibilities of the Library System"
�3
o
Meant for the large library systems in lllinois (ours is RAILS), this section
outlines the tasks and goals for the systems to promote and facilitate
interlibrary loan and resource sharing throughout the state.
•
The addition of section IX, "Delivery"
o
Points 1 and 2 are new and instruct libraries to use their system's delivery
service or ILDS and to transmit nonreturnable items (such as copies of
articles) electronically whenever possible;
o
•
Points 3 and 4 were moved from other sections of the 2008 code.
The addition of section X, "Cooperative Agreements"
o
Again, these points were culled from other sections of the 2008 code, but
outline in a more detailed way that libraries have the right to work together to
share resources, but that these agreements do not supersede the state ILL code.
Brief discussion followed regarding outsourcing delivery.
A motion was made by Dr. Maks, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LffiRARY BOARD OF TRUSTEES
ACCEPT THE 2015 ILLINET INTERLffiRARY LOAN CODE AS
PRESENTED. (COPY ATTACHED)
The roll was called: Dr. Maks-yes; Mrs. Rich-yes; Mrs. Greer-no; Mrs. Parrilliyes; Mrs. Hunter-yes; Mr. Griffin-yes; Mr. Prosperi-yes. The roll call vote for
approval was 6 ayes, 1 nay; the motion passed.
REPORT ON OUTSOURCING DELIVERY
For many years, NSLS, and now RAILS, has provided delivery service to facilitate the
transport of materials traveling between libraries (such as interlibrary loan and LINKin).
RAILS currently has an in-house delivery staff to provide this service.
In January 2014 RAILS contracted with a company called Continental Transportation
Solutions (CTS) to outsource delivery in the Burr Ridge area, one of seven delivery areas
in RAILS. In June of this year, the RAILS board approved extending this outsourcing to
the Wheeling delivery area, of which Skokie is a part. RAILS anticipated that the
outsourcing would begin mid-to-late October 2015, though they did advise that they will
give 6-8 weeks' notice before their official start date- at this time, we have yet to receive
this notification. [Notice was sent September 9, the day of the Board meeting, from
RAILS.]
�Accep ted by Skokie Public Library
Board of Trustees 9/9/2015
JES~ E \\I
liTE · \l CRI-T \RY OF ST.\TE
�Preface
As partners in the Illinois Library and Information Network (ILLINET), more
than 5,000 multi-type (academic, public, school and special) member libraries
contribute to the ongoing enrichment of the State's library resources. Beginning in 1975, ILLINET has relied on resource sharing to meet the information
and research needs of library patrons. In addition, library resource sharing
provides a means to access entertainment, nurture personal Interests and
hobbies, and, overall enhance the lives of Illinois residents.
The cooperative actions of ILLINET member libraries have contributed to the
success of a statewide resource sharing service. The laws and rules that authorize the Illinois State Library (ISL) and the library systems ensure that free
access to all Illinois residents remains the cornerstone of the statewide system. Today, Illinois libraries, including the library systems and the ISL, support
Interlibrary loan and both statewide and systemwide reciprocal borrowing, to
the betterment of the quality of life for Illinoisans everywhere. Empowered by
a robust technology infrastructure, the sustainability of Illinois' strong heritage
of excellent library service depends upon an ongoing commitment to resource
sharing, delivery and statewide cooperation. The ILLINET Interlibrary Loan
Code (ILL Code) is the declaration of that commitment, without which, the actions of the thousands of Illinois library staff that support its use, the broader
concept of resource sharing and, more specifically, services like delivery, would
not be feasible.
The following sections underscore the utility and importance of the ILL Code,
and describe the relationship between the ILL Code, the Illinois State Library
Act, and the Illinois Administrative Code (lAC or "the rules").
Background
The lAC helps State government implement the statutes adopted by the Illinois General Assembly (GA). The ISL, established by statute, has rules found
in 23 Ill. Adm. Code 3030. Any activity undertaken by the ISL shall be rooted
in law or rule. As a body of State government, the authority to provide services
and programs is determined by the GA through the promulgation of statute,
administered by the State Librarian through administrative rules. Unlike private
sector business, the ISL cannot conduct any activity unless authorized by the
GA. Clearly, resource sharing figures prominently into the enabling legislation
of the State Library Act:
Purposes of the State Library. The Illinois State Library shall:
Promote and develop a cooperative library network operating regionally
or statewide for providing effective coordination of the library resources of
public, academic, school, and spec/a/libraries.
Printed by authority of the State of Illinois. June 2015 - SM - LD A 130.1
�How does the ILL Code figure into the lAC?
The ILL Code is incorporated as an Exhibit in Secretary of State (SOS) rules
(23 Ill. Adm. Code 3030. Exhibit A); it is, therefore, the responsibility of the SOS
and the ISL to administer the ILL Code. Changing the lAC Is a process prescribed by statute (see 5 ILCS 100) and overseen by the Joint Committee on
Administrative Rules.
Library Systems
Because system membership is required in order to be eligible for grants and
services, the body of law surrounding State grant programs rests in the Illinois Library System Act. Libraries not meeting the minimum membership criteria established in 23 Ill. Adm. Code 3030 cannot receive library system or ISL
services and/or funds such as delivery, grants or library system membership.
Beginning in January 2013, the ISL began an online certification process to ensure library system members in Illinois meet the minimum criteria prescribed
in 23 Ill. Adm. Code 3030.
Funding for the library systems is predicated on all libraries acting toward a
single goal of providing resources to Illinois residents. Grant programs from
the SOS have the goal of promoting statewide library cooperation. The prominence of resource sharing as the purpose and reason for the library systems
is establl$hed in the very first paragraph of the System Act:
Because the State has a financial responsibility in promoting public
education, and because the public library is a vital agency serving all
levels of the educational process, it is hereby declared to be the policy of the State to encourage the improvement of free public libraries
and to encourage cooperation among all types of libraries In promoting the sharing of library resources. In keeping with this policy, provision is hereby made for a program of State grants designed
to establish, develop and operate a network of library systems covering the entire State.
Note: The first Interlibrary Loan Code for Illinois was written in 1971. It was revised in 1988, 1993, 2000, 2008 and 2014.
ILLINET Interlibrary Loan Code
The ILL Code, approved by the ISL Advisory Committee, endorsed by the Illinois Library Systems, and adopted by the ISL governs interlibrary loan policy
within ILLINET. The ILL Code is based on the most current American Library
Association (ALA) Interlibrary Loan Code for the United States.
Through 15 ILCS 320/7(f) and 23 Ill. Adm. Code 3030.215(e), the ISL administers, Illinois library systems monitor and enforce, and ILLINET member libraries abide by the ILL Code.
-1-
�I. Definition
Interlibrary loan is the process by which a library requests material from, or
supplies material to, another library. Whether initiated by library staff or patron, the purpose of Interlibrary loan is to obtain, upon request of a library patron, material not available in the patron's local library. The terms "requesting
library" and ..supplying libraryn are used in preference to 11borrowing llbrar)f'
and "lending library" to cover the exchange of copies as well as loans. Circulation of materials between a central library and its branches or within a school
district is not considered interlibrary loan.
II. Scope
1. The ILL Code governs interlibrary loan among ILLINET member libraries.
2.
,!i ~ _ ,
1
Any type of library material needed by an individual for any purpose,
including but not limited to study, instruction, Information, recreation
or research, may be requested from another library.
3.
Any materials, regardless of format, may be requested from another
library. The supplying library determines whether the material can be
provided.
4.
Interlibrary loan outside of ILLINET, governed by national, international or other applicable interlibrary loan codes, is not within the
scope of this document.
5.
Reciprocal borrowing is not within the scope of this document.
1
Ill. Ethics and Responsibilities of ILLINET Member Libraries
1.
Interlibrary loan is a mutual relationship, and libraries are strongly encouraged to supply materials as freely as they request materials.
2.
Each library shall develop collections in response to local needs. Interlibrary loan is an adjunct to, not a substitute for, collection development in individual libraries.
3.
To expedite State and nationwide resource-sharing initiatives, every
ILLINET member library shall strive to enter and maintain its collection and holdings in a regional, statewide and/or national bibliographic
database.
4.
Each library shall offer and promote the availability of interlibrary loan
service to its patrons.
5.
Personnel responsible for interlibrary loan in each library shall be familiar with relevant interlibrary loan documents and aids, including interlibrary loan codes and procedures, bibliographic tools, and
services.
-2-
�6.
Libraries shall comply with current Copyright Law (17 USC) governing both print and digital resources.
7.
Each library shall ensure the confidentiality of the patron (see the Library Records Confidentiality Act [75 ILCS 70]).
8.
Each library shall annually review and update its profile in the Resource Sharing Directory in Library Learning (L2) and, if applicable,
the Online Computer Library Center (OCLC) Interlibrary Loan Policies Directory.
9.
Each library shall have its borrowing policy readily available.
10. Each library shall clearly identify its materials with a current ownership
mark.
11. Each library shall collect and annually submit its interlibrary loan statistics to the ISL.
IV. Rights and Responsibilities of the Requesting Library
1. The requesting library shall bd: tJsponsible for compliance with the
Copyright Law and its accompanying guidelines, and shall inform its
patrons of the applicable portions of the law. An Indication of copyright
compliance shall be provided with all requests for photocopies.
2.
The requesting library shall be responsible for identifying libraries that
own the requested material. The requesting library shall be responsible for checking the policies of potential suppliers for restrictions, special Instructions and information on fees prior to sending a request.
3.
The requesting library shall avoid repeatedly sending the majority of
its requests to a few selected libraries. However, each library has the
right to determine the best source for the requested material.
4.
Requested items shall be cited completely and accurately. The requesting library shall transmit all interlibrary loan requests in standard
bibliographic format in accordance with the protocols of the electronic
network or transmission system used. In the absence of an electronically generated form, the elements of the ALA Interlibrary Loan Request Form shall be used.
5.
The requesting library shall indicate on the request when items cannot be verified and/or located, using "cannot verify" or "cannot locate".
The source of reference shall also be indicated on the request.
6.
The requesting library shall honor the supplying library's conditions of
loan, including observation of dates and duration of loans, recall notices, fees (if applicable), In-library Use Only and other special handling provisions. The requesting library shall convey these conditions
to library patrons.
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�7.
The requesting library shall be responsible for borrowed materials
from the time the materials leave the supplying library until they have
been returned to the supplying library. If damage or loss occurs, the
requesting library shall be responsible for compensation, in accordance with the policy of the supplying library.
8.
The requesting library shall be responsible for all fees authorized by
section VIII (Fees) imposed by the supplying library. The requesting
library shall be responsible for timely processing of payments related
to the interlibrary loan transaction.
9.
The requesting library assumes full responsibility for patron initiated
transactions.
V. Rights and Responsibilities of the Supplying Library
1.
Libraries are strongly encouraged to implement generous interlibrary
loan lending policies with due consideration for the needs of their prii,, , ·
mary clientele.
2.
The supplying library shall
to all Interlibrary loan requests
within one working day (preferred), but no longer than three working
days, after receipt.
3.
The supplying library may return a request unfilled when bibliographic
data and location are incomplete.
4.
The supplying library shall send a copy of the request or sufficient information to identify the request, along with any materials provided.
5.
The supplying library shall notify the requesting library of dates and
duration of loans for the materials, renewal policies, and In-library
Use Only restrictions.
6.
The supplying library has the right to recall its material at any time.
7.
The supplying library shall send any invoices for charges incurred
within one year after the due date of the item.
rJi~bnd
VI. Rights and Responsibilities of the Library System
The library system shall:
1. Maintain a current resource sharing policy that encourages cooperation among all types of libraries in promoting the sharing of library resources via a variety of service methodologies, including Interlibrary
loan, and is compliant with current Illinois library law and administrative rules.
2.
Employ library system staff to consult with member libraries about offering, promoting and improving local interlibrary loan service.
-4-
�3.
Foster interlibrary loan partnerships and collaboration at the local, regional, systemwide and statewide levels.
4.
Offer, on a recurring schedule, interlibrary loan continuing education
and training opportunities that meet member libraries' needs.
5.
Facilitate access to current interlibrary loan information and resources
via the library system's website.
6.
Ensure member libraries are compliant with the annual submission of
the ISL's lLLINET Interlibrary Loan and Reciprocal Borrowing Survey, a tool that collects interlibrary loan statistics.
7.
Provide efficient and effective delivery service methodologies that ensure timely receipt of materials to meet patrons' needs.
8.
Monitor member libraries interlibrary loan service to ensure adherence to and compliance with the ILL Code.
9.
Serve as the mediator, as prescribed by the ILL Code (Section XI), to
resolve perceived violations of the ILL Code.
VII. Rush and Urgent Requests
1.
"Rush" service requests are those in which the requesting library desIgnates the request to be "Rush 11 and requires the item to be
processed and sent within 24 hours/one working day.
2.
"Urgent11 service requests are those in which the requesting library
designates the request to be "Urgent11 and requires the item to be
processed and received in fewer than 24 hours/one working day.
3.
Requesting libraries that need "Rush" or 11 Urgent" service requests
shall contact the supplying library directly to negotiate conditions and
fees.
4.
An ILLINET member library may, by policy or on a case-by-case
basis, choose not to offer "Rush" or "Urgent" service.
5.
An ILLINET member library shall make its "Rush" or "Urgent" policies
available upon request.
VIII. Fees
1.
It is not allowable for either the requesting library or the supplying library to charge (the library or the patron) for ILLINET resource sharing transactions of returnable items, except as outlined in this section.
2.
Libraries may assess fees (library or patron) for the provision of Rush
or Urgent requests, as outlined in Section VII.
3.
ILLINET member libraries are encouraged to absorb the cost of providing photocopies.
-5-
�4.
If a library chooses not to use the Library System Delivery service or
the Illinois Library Delivery Service, the library shall negotiate alternate shipping conditions with the requesting/supplying library prior to
shipment of the item.
5.
Libraries shall not assess overdue fines to other libraries.
6.
If damage or loss occurs, the requesting library is responsible for
compensation in accordance with the policy of the supplying library.
IX. Delivery
1.
Primary shipping and transmission:
a.
Returnables: Every ILLINET member library shall use either the
library system delivery service or the ILDS as their primary shipping service for 11returnables 11 within Illinois.
b.
Non-returnables: Every ILLINET member library shall transmit
non-returnable items electronically; however, they shall use alternative options when electronic transmission capabilities are
impractical or unavailable.
2.
Every ILLINET member library, using either the Library System Delivery service or the ILDS, shall comply with the USPS Private Express Statutes (39 CFR 31 0.3(a)) and the Letters Carried out of the
Mail (39 USC 601 (a)). Refer also to the Secretary of State's memorandum 11 Delivery of Library Materials11 , November 27, 2012, as the
guidelines for determining delivery compliance.
3.
Materials shall be packaged to prevent damage or loss in shipment.
The supplying library shall notify the requesting library of any special
packaging and shipping requirements. The requesting library shall
comply with the requirements as stipulated.
4.
If the supplying or requesting library chooses not to ship materials via
the library system delivery service or ILDS, the libraries shall negotiate
alternate shipping methods and conditions prior to shipment of the item.
X. Cooperative Agreements
1.
ILLINET member libraries shall comply with the ILL Code.
2.
ILLINET member libraries may enter into mutually beneficial cooperative agreements in order to meet the needs of their primary clienteles. These agreements do not supersede the ILL Code, except as
prescribed in subsection 3 of this section.
3.
Interlibrary loan periods established by ILLINET member libraries
through a cooperative agreement are permissible but only apply to
those ILLINET member libraries covered under the agreement.
-6-
�XI. Violation of the ILL Code
1.
When violations of the ILL Code initially occur, these procedures shall
be followed:
a.
b.
Library 8 is responsible for responding to all notifications on a
timely basis and working towards resolution.
c.
2.
Library A shall inform Library 8 about the violations and Library
B's failure to comply with the ILL Code.
Both Library A and Library 8 shall document all exchanges.
Library A may suspend the interlibrary loan privileges of Library 8 if
Library 8 fails to correct violations of the ILL Code after having been
informed of the violations.
a.
b.
Library A is responsible for reviewing ongoing circumstances and
evaluating reinstatement of Library B's suspended interlibrary
loan privileges. Reviews shall be completed on a quarterly basis.
c.
3.
Such action requires written notification by Library A to Library 8,
specifying the violations, the terms and duration of the suspension, and a course of action in compliance with the ILL Code that
wqu~d restore borrowing privileges. A copy of all documentation
shal~ be sent to the library systems of both libraries.
Library A shall provide written notification of the review and the
ensuing decision to Library 8 and the library systems of both libraries.
If violations of the ILL Code continue, the following procedures shall
be followed:
a.
Either Library A or Library 8 shall request that its library system
serve as mediator. The request shall be in writing and sent to the
libraries and to the library systems involved.
b.
The library system acting as mediator shall document:
i.
ii.
Its role as mediator of the complaint, with copies sent to all
libraries and library systems involved.
iii.
c.
The continued ILL Code violations, with copies sent to all libraries and library systems involved.
Its negotiation efforts and the results of these efforts, with
copies sent to all libraries and library systems involved.
Ineffective negotiations and continued disregard of the provisions
of the ILL Code shall result in the initiation of the suspension
process from library system membership (23 Ill. Adm. Code
3030.205).
-7-
�'•
d.
The ISL shall act on the recommendation of the library system
recommending suspension of system membership.
e.
Library systems may initiate resolutions of the ILL Code violations independent of notification from member libraries.
GLOSSARY
ALA Interlibrary Loan Request Form - A form published by ALA and the
National Information Standards Organization and used by a library to request
an interlibrary loan from another library.
Borrowing Library - See Requesting Library.
Borrowing Privileges - The ability of a patron with a valid library card to
check out (borrow) items from a library.
CARLl - Consortium of Academic and Research Libraries in Illinois.
CCG {Cop~~ht Clearinghouse Guidelines) - The requesting library's Indication on ~ p~otocopy request that the request conforms to the CONTU
"Guidelines for the Proviso of Subsection 108(g)(2)". Compliance means that
the library does not subscribe to the journal and publication date of article is
within the last five years. Only five copies per journal title in a year before
payment of the copyright fee is required; only 1 article per issue per patron.
See also CONTU Guidelines.
CCL (Copyright Clearinghouse Legislation) - The requesting library's indication on a photocopy request that the request conforms to the U.S. Copyright Law (17 USC). Compliance means that the library subscribes to the
journal or publication date of the article is more than five years old. No limit
on the number of copies requested. The library is still subject to subsection
108(g)(2) of the copyright law that prohibits systematic photocopying of copyrighted materials in such aggregate quantities as to substitute for purchase of
or subscription to the magazine.
Collection Development - The process of planning, selecting, weeding and
building of resources in all formats needed by a library's community of patrons. This process is based on the individual library's collection development
policy. Sometimes this is referred to as collection management.
Consortlal Interlibrary Loan - ILL within a consortia! shared catalog is facilitated by the library automation system software that authenticates patrons
and ILL requests.
Consortium - A group of libraries formally organized to promote common interests and achieve common goals, of which interlibrary loan and resource
sharing activities are typical examples.
CONTU Guidelines - The "Guidelines for the Proviso of Subsection
108(g)(2)", known as the CONTU Guidelines, were developed by the National
-8-
�Commission on New Technological Uses of Copyrighted Works to assist librarians and copyright proprietors in understanding the amount of photocopying/reproducing for use in interlibrary loan arrangements permitted under
the copyright law. See CCG.
Cooperative Agreement - A binding agreement between two or more parties.
Copyright Compliance - The requesting library is responsible for making
certain that the interlibrary loan request conforms to the copyright law or the
accompanying guidelines. A supplying library may choose to not process a
request for a non-returnable item request if an indication of copyright compliance is not included. See CCG and CCL.
Copyright Law - The United States copyright law is contained in chapters
1 through 8 and 10 through 12 of title 17 of the United States Code. The Copyright Act of 1976, which provides the basic framework for the current copyright law, was enacted on October 19, 1976, as PL 94-553. Copyright law is
intended to bring about a balance between the rights of creators and owners
~f copyrighted works a~d the needs o~ p~trons of ~hose wo~ks. ~i~~ghtlaw
limits what may be cop1ed, sold and d1stnbuted w1th and Without 'ffie consent
of the copyright owner. The rights of owners are enumerated in section 106,
and the limitations on the owner's rights are listed in sections 107-118.
Date Due - Either the year, month and day by which the patron shall return
the loaned item to the requesting library, or the period of time the item may remain with the requesting library, disregarding the time spent in transit.
Direct Borrowing - Direct borrowing implies an unmediated (library staff not
involved in the process) patron-initiated request.
Fair Use - Fair use, described in section 107 of the U.S. Copyright Law, permits limited uses of copyrighted works by individuals who do not own the copyright to the work. The four criteria used to determine fair use are: the purpose
of the use; the nature of the copyrighted work; the amount of the work used;
and the effect of the use on the potential market.
FAX - Electronic transmission of text or graphics using telephone lines.
Fee - A charge for services. This includes, but is not limited to, shipping and
handling charges, charges for damage to items, and replacement and/or processing charges for lost items.
Fine - A charge to the patron for late return of a borrowed item.
ILDS (Illinois Library Delivery Service) - The statewide vehicular delivery
service, funded by the Illinois State Library, that provides delivery each week
to library system headquarters and designated facilities, eligible academic
members and the Illinois State Library in order to facilitate the rapid delivery
of books and other library materials throughout the State.
-9-
�ILLINET - The Illinois Library and Information Network, which consists of the
library systems, their full member libraries and the Illinois State Library.
ILLINET Member Library - A library that is a full member of a library system.
Illinois Library Laws & Rules - Laws and administrative rules relevant to libraries in Illinois, compiled and published biennially by the Illinois Library Association and updated on the Illinois General Assembly website
http://www.ilga.gov/.
In-Library Use Only - Materials designated by the supplying library as "inlibrary use only" shall be used only within the requesting library. These items
may not be removed from the library.
Interlibrary Loan - The process by which a library requests material from,
or supplies material to, another library. Whether initiated by library staff or patron, the purpose of interlibrary loan is to obtain, upon request of a library patron, material not available in the patron's local library. Circulation of materials
between a central library and its branches or within a school district Is not considered interlibrary loan.
;: t 1 .
Interlibrary Loan Transaction - The complete process of an Interlibrary
loan that includes all steps from the initial request by the requesting library (or
requesting library patron) through the receipt of the item by the supplying library. For non-returnables, the transaction includes all steps from the Initial
request through receipt by the patron.
lntrallbrary Loan - The circulation of materials between a central library and
its branches or between buildings within a school district.
Lending Library - See Supplying Library.
Library Bill of Rights - A declaration developed and available from the ALA
that outlines library responsibilities and patrons' rights to library services.
Library Records Confidentiality Act [75 ILCS 70] - Provides legal guaranties of patron confidentiality of circulation of library materials. Circulation
records shall not be made available to anyone except by a court order in a
criminal proceeding.
Library Learning (L2) - The online membership directory for ILLINET member libraries, which includes a staff directory and a resource sharing directory.
L2 is home to a statewide calendar and registration service for meetings and
other continuing education events in the State.
Library System Delivery - Dedicated delivery systems operated by the individual library systems for their members. Systems may operate the delivery
service or may subcontract for it.
Local Library System Automation Program - An integrated library system
open to membership by full library system members of all types developed by
or receiving financial or in kind support from a library system.
-10-
�Multitype Library System - Meets the requirements of 75 ILCS 10/2(1 ),
serving a minimum of 150,000 inhabitants or an area of not less than 4,000
square miles and serving a minimum of 10 or more public libraries, elementary and secondary school libraries, institutions of higher education libraries,
and special libraries.
National Information Standards Organization (NISO) - Organization credited by the American National Standards Institute. NISO is 11 Where content
publishers, libraries, and software developers turn for information industry
standards that allow them to work together. Through NISO, all of these communities are able to collaborate on mutually accepted standards". ANSIINISO
Z39.83 is the standard for NISO Circulation Information Protocol (NCIP).
Non-returnables - Materials that the supplying library does not expect to
have returned.
Patron - Individual who initiates an interlibrary loan request. Other synonymous terms include client, customer, end patron and library patron.
, 1·
Primary Clientele - A library's patron group, defined locally by each library
and as described in the library's mission statement, e.g., taxpayers, students
and faculty, or local community.
Public Library System - A public library that serves a city of over 500,000
population and Is established as a public library system under the Illinois Library System Act.
Reciprocal Access - How the resources of all full member libraries of a library system are made available to all patrons within the system area. Reciprocal access benefits should be imposed equally among all reciprocal
access patrons and can include information passports, interlibrary loans, photocopy service, reference service, use of library materials on site, courtesy
cards and other services. The library governing authority may approve reasonable restrictions related to computer access, library programs and meeting room use.
Requesting Library - The library that initiates an interlibrary loan request on
behalf of a patron or permits direct borrowing.
Resource Sharing - Making the collections of one library available to the patrons of another library efficiently and effectively. Resource sharing encompasses the technical capabilities, staff expertise and policies necessary to
achieve that objective. Resource sharing incorporates activities related to automated discovery tools (including bibliographic library databases), collection
management, bibliographic description, delivery, interlibrary loan, reciprocal
access and reciprocal borrowing. Resource sharing is a core system service.
Returnables - Materials that the supplying library expects to have returned.
Rush - A designation by the requesting library that requires the item to be
processed and sent in less than 24 hours.
-11-
�·.
Special Handling Provisions - Conditions for loaning designated by the
supplying library such as in-library use only, restrictions on copying, special
packaging, or other unique requirements.
Supplying Library - The library that fills an interlibrary loan request by either loaning the item or supplying a copy of the item.
Suspended Library - A library whose system membership is terminated by
the library system board with concurrence by the State Librarian.
U.S. Code - The United States Code or USC; in the context of this document, the Copyright Law of the United States and Related Laws Contained in
Title 17 of the United States Code.
Urgent - A designation by the requesting library that requires the item to be
processed and received in less than 24 hours.
User-Initiated Transaction- See Direct Borrowing.
Verification - The process by which a library determines the accuracy of information.
Working Days - Days on which the library is open for service.
-12-
�•
I
Acknowledgments
ILLINET Interlibrary Loan Code Revision Committee
Lynn Bierma
Illinois State Library
Robert Jones (Chair)
Illinois State Library
Kate Boyle
Reaching Across Illinois Library
System
Susan McKinney
St. Joseph Township-Swearingen
Memorial Library
Patricia Boze
Illinois State Library
Patricia Norris
Illinois State Library
Pat Burg
Illinois State Museum
Beverly J. Obert
Illinois Heartland Library System Decatur
Debbie Campbell
Consortium of Academic and
Research Libraries in Illinois (CARLl)
Cyndy Colletti
Illinois State Library
Halle Cox
Kane County Law Library
Anne Craig
Illinois State Library
Antony Deter
Morrison CUSD 6
Veronda Pitchford
~~$ching Across Illinois Library
SyStem-Burr Ridge Office
Ellen Poplt
Illinois Heartland Library System
Jelena Radlcevlc
Chicago Public Library - Harold
Washington Library Center
Kathy Roegge
Winnetka-Northfield Public Library
Jacob~Roskovensky
Becky Frank
Trinity International University
Charleston Community Unit School
District #1
Laura Frizol
LaSalle Public Library
Suzanne Schriar
Illinois State Library
Gwendolyn Harrison o
Illinois State Library
Sandra Stravis
Chicago Public Library - Harold
Washington Library Center
Tony Heaton
Illinois Wesleyan University
Joanne Holmes
Cooperative Computer Services
Ron Winner
Illinois State Library
�. .
Jesse White
Secretary of State & State Librarian
Illinois State Library· Gwendolyn Brooks Building
300 S. Second St.· Springfield, IL62701 -1796
WWW.O..Jj#1iiDRI\IEILLINOIS. CO/t./1
r
.
�4
The major way in which this change impacts Skokie Public Library is that deliveries of
materials from other libraries will now occur overnight, instead of during business hours.
All libraries on the Wheeling delivery routes will be expected to provide keys and/or
alarm codes to CTS so that deliveries can be made while the library is closed. CTS
should be contacting libraries directly to arrange a visit -- during this visit, library staff
can show CTS where they would like materials delivered, the location of building alarms,
and any other delivery specifications. RAILS says of CTS: "CTS is a very reputable,
secure, insured, and bonded company. They were founded in 1978 and have over 300
customers. In addition to delivering overnight to libraries in the Burr Ridge area, CTS
regularly delivers time-critical, high-value freight such as bank deposits, pharmaceutical
products (including FDA/DEA controlled substances), and non-durable consumer goods.
CTS drivers go through extensive background checks."
Other ways in which this change impacts us at Skokie Public Library:
•
Our staff will no longer need to sort materials into separate bins for different delivery
routes, which will save a lot of time and will allow us to more efficiently use our
available bin space. All sorting will occur at the CTS facility in Bensenville.
•
Our staff will no longer need to bundle or rubber band items together in bins, which
will also save a lot of time (and rubber bands).
•
We will now have access to as many delivery bins as we need, and can request new
ones at any time. Currently, we often run out of space in our limited number of bins
and then have to hold items to be picked up the next day, which slows down delivery.
•
CTS is less likely to close in weather emergencies.
Things about the delivery service that will not change:
•
Deliveries will still be received only on weekdays (overnight deliveries will be made
Sunday-Thursday).
•
The amount of time it takes to receive an item from another library will not change
(though some libraries in the Burr Ridge delivery area actually reported a quicker
turnaround time).
•
The delivery containers will not change.
•
CTS is closed the same eight holidays as RAILS is closed/delivery is not available.
Currently, we await notification from RAILS that their contracts with CTS for the
Wheeling area have been finalized, and that they are ready to have their site visits with
individual libraries to discuss access to the building.
�5
Mrs. Anthony reported that outsourced delivery will begin October 25. Staff has already
changed the loading dock door inner lock so access to the building cannot be gained by
CTS staff; they will only be able to enter the dock area.
After brief discussion, Ms. Braddy left the meeting at 7:45p.m.
DIRECTOR'S REPORT
USAGE----Circulation was down less than one percent in August, largely due to the
Bookmobile being off the road several days with mechanical problems. The big increase
in eAudiobook use mirrors national sales trends for the format. With staff working with
District 219, it was nice to see a 25% increase in the number of library cards issued in
August! Thanks to BOOMbox programming, Science and Technology programs
accounted for 16% of program offerings for the month. Nearly as many adults and teens
attended a program as did children. Staff and volunteers took Read to the Rhythm, the
summer reading club, to 12 preschools and home day care sites, furthering our goal of
connecting with people where they are in the community.
FOIA REQUEST ----Skokie Public Library was one of a number of area libraries that
received a FOIA request from an individual seeking multiple items. Compliance involved
searching, photocopying and redacting numerous records. Our FOIA Officer Susan
Dickens bore most of the burden, spending more than 30 hours on the project, with
support from our legal counsel who carried out a lot of the redacting and preparation of
cover letters as well as reviewing the library's response. Mrs. Anthony understands that
the ILA Public Policy is looking into the possibility of having some limits or parameters
set on requests of this sort. Brief discussion followed.
DOMINICAN INTERNS----A new group of four interns from the Graduate Program in
Library Science at Dominican University came for orientation to the Skokie Public
Library this week. Each is assigned a mentor in Adult Services, Access Services,
Learning Experiences, and Community Engagement for their 15 hours per week here
throughout the academic year. Each also has an advisor at Dominican. The interns will
get exposure to various aspects of library operations and have the opportunity to take on
projects. They will also attend the lllinois Library Association Conference in Peoria.
DOWNTOWN SCIENCE AND TECHNOLOGY TIF----Mrs. Anthony attended a
meeting of the Joint Review Board for the Downtown Science and Technology TIF,
convened by the Village Manager John Lockerby to consider a proposed amendment to
the TIF for the purpose of adding some property to the existing TIF. As the Board will
recall, once a TIF is set, taxes raised from any increase in the EAV for the area go into a
�6
fund to support further development. The proposed additional area takes in the north side
of Oakton Street opposite Village Hall as well as some properties on Oakton east of
Lincoln and Niles Center Road. While some of these vacancies were part of the former
Downtown TIF, it was explained that the financial climate has changed, certain
agreements re parking have been worked out, as have plans for infrastructure
development for utilities, and traffic patterns. Since the original TIF was established in
2005 and TIFs have a life of no more than 23-24 years, this expanded area will only be in
the TIF, if approved, for at most 13-14 years. The Joint Review Board found that the
proposal met all legal requirements and approved the proposal. The vote is advisory only.
The matter will go to public hearing October 7 at 8 pm. Mrs. Anthony will be glad to
provide additional information to Board members who may be interested. Brief
discussion followed.
VILLAGE FLU SHOTS----The Village Health Department has once again invited
Skokie Public Library staff to participate in the free flu shots offered at several times this
month to Village employees at Village Hall. Many staff have taken advantage of this
opportunity in recent years. Hopefully, it has helped to protect staff from suffering the flu
in the winter months.
ILLINOIS AS NETWORK HUB IN DPLA----Four new Service Hubs were added to the
Digital Public Library of America (DPLA) recently including lllinois, Michigan,
Pennsylvania and Wisconsin. The Hubs are to bring together the cultural heritage content
in their state to become part of DPLA, and to build community and data quality among
the participants. In lllinois, the Service Hub responsibilities will be shared by the lllinois
State Library, the Chicago Public Library, the Consortium of Academic and Research
Libraries of lllinois (CARLI), and the University of lllinois at Urbana Champaign. Initial
collections from lllinois will document coal mining in the state, World War IT
photographs taken by an lllinois veteran and photographer, and collections documenting
rural healthcare in the state. Jessica Goodman, our Digitization Librarian, and others here
have been looking at what digital collections we might propose to move along through
the Hub to the DPLA.
CARRYING FORWARD ASPEN INSTITUTE REPORT----Last fall, the Aspen
Institute issued a report Rising to the Challenge: Re-Envisioning Public Libraries. This
report was the culmination of a two-year study the Aspen Institute Dialogue on Public
Libraries which was funded by the Bill and Melinda Gates Foundation. The report
described a renewed vision of the public library for the 21st Century as well as a call to
action to realize the vision. Now the Aspen Institute is piloting an Action Guide for Re-
�7
Envisioning Your Public Library that features discussion questions and activities for
helping key library stakeholders consider some of the issues put forward. Our library has
agreed to participate in the pilot and will conduct some of these discussions over the next
couple months. These discussions will help inform the new planning process for
development of a Strategic Plan for 2016-2019 and will be overseen by Deputy Director
Richard Kong. There is an activity planned for the Board at the October meeting.
BUILDING PROJECTS----The Youth Computer Lab is largely completed and was
immediately put to use by young students. The renovation of the west circulation desk
and lobby is scheduled to begin the middle of October. Plans are to continue to allow
access from the west entrance throughout the ca. 4 week project. Staff has proposed
making an underused corner of the Audiovisual Room into a multi-format collection
boutique that will take on a different focus every 8-12 weeks. Initially, there will be a
boutique of holiday-themed materials in November and December, replaced by a Latin
focus for VNA! Coming Together in Skokie and Niles Township, featuring Hispanic
cultures, sometime in January through March.
STAFF BARBEQUE----The Annual Staff Barbeque was held in good weather out on the
patio off the Staff Room as well as in the Staff Room Thursday, August 27. The Staff
Social Committee planned the Barbeque, shopped, and set out a variety of salads, soft
drinks, and chips to accompany the grilled hot dogs, hamburgers and chicken. There was
ice cream for dessert. There was a good turn-out for the barbeque and it was a nice time
for staff to socialize and catch up on vacation news. Staff appreciates the Board's
sponsorship of this annual event.
25TH ANNIVERSARY OF ADA (AMERICANS WITH DISABILITIES ACT)----Mrs.
Anthony said that 2015 marks the 25th Anniversary of the ADA. To celebrate, the library
will host a program featuring Lennard Davis on October 7 at 7 p.m. at the library who
will discuss what it has meant to members pre and post ADA followed by a reception.
Mrs. Anthony asked the Board to approve the ADA Proclamation and asked President
Prosperi to sign the Proclamation. The Village of Skokie has also signed the
Proclamation. Mrs. Anthony read the Proclamation to the Board.
A motion was made by Mr. Griffin, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LffiRARY BOARD OF TRUSTEES
AUTHORIZE BOARD PRESIDENT MARK PROSPERI TO SIGN THE
ADA PROCLAMATION (COPY ATTACHED).
The motion for approval was unanimous; the vote was 7 ayes and 0 nayes.
�ADA PROCLAMATION
On July 26, 1990, President George H.W. Bush signed into law the Americans with
Disabilities Act (ADA) to ensure the civil rights of people with disabilities. This
legislation established a clear and comprehensive national mandate for the elimination of
discrimination against individuals with disabilities. On July 26, 2015, we will celebrate the
25th anniversary of the signing of the ADA.
The ADA has expanded opportunities for Americans with disabilities by reducing
barriers and changing perceptions, and increasing full participation in community life.
However, the full promise of the ADA will only be reached if we remain committed to
continue our efforts to fully implement the ADA.
On the 25th anniversary of the Americans with Disabilities Act, Skokie Public Lbrary
celebrates and recognizes the progress that has been made by reaffirming the principles
of equality and inclusion and recommitting our efforts to reach full ADA compliance.
NOW THEREFORE, Skokie Public Library does hereby reaffirm to continue to work
toward full ADA compliance.
~·
Mar k Pr osperi
President, Board of Libr·a ry Trustees
Skokie Public Lib r a r y
September 9, 2015
DATED TI-llS (DATE)
�8
APPROVAL OF ADOPTION OFTAX LEVY
At this meeting, the Board needs to adopt a tax levy for transmission to the Village of Skokie.
The 2015levy will be introduced as part of the Village's Levy Ordinance in early December
and acted on before the end of December. This levy will fund the library's 2016-2017 Fiscal
Year.
The 2014levy was $11,753,036. representing a 1% increase over the 2013levy.
Additionally, the Village adds the $1,261,225. levy for the library's bonded indebtedness for
a total levy of$13,014,261. Note that the portion of the levy for repayment of bonded
indebtedness is not increased when the levy for the Operating Fund is increased. The levy for
the library's bonded indebtedness was set by the Village Board when they refinanced the
library's debt along with some Village debt in September, 2010. That refinancing was
projected to save the library $1,663,820.43 over the remaining life of the loan.
Last month, Mrs. Anthony gave the Board information for no increase in the levy, an increase
of 1%, and an increase of 1.5%. The Board seemed to favor going with no increase in the
2015levy. Assuming that there will be some increase in the Cost of Labor and some increase
for staff at the time of their annual review, Mrs. Anthony allotted 2% more for the Salary line
and corresponding increases for FICA and IMRF. A chart of general Revenues and
Expenditures was distributed showing, even with a minimal 2% increase in the Salary line, if
there is no increase in the levy, the Capital line will need to dip well below $1 million.
Should the Board decide in March or April that an increase of more than 2% is warranted in
the Salary line, the Capital line would dip even further. Mrs. Anthony distributed an updated
list of anticipated Capital expenditures for the next five-seven years including improvements
to the East Drive. The anticipated repairs exceed $4 million and, of course, there will be
additional expenses that we don't anticipate at the present time.
With these circumstances in mind, Mrs. Anthony recommends that the Board adopt a levy
increase of at least 1% for the 2015 levy. The additional approximately $140,000. generated
will enable the Capital line to be brought to $1 million as well as providing a slight additional
adjustment to Salaries or other Operating Expenses for FY 2017. An increase of one percent
from the 2014levy would result in a levy of $11,870,566. for FY 2015.
Discussion followed regarding expense to hire a search firm for a new director, relocation
expenses, the new director's compensation; Skokie's assessed valuation; and unforeseen
capital expenditures.
A motion was made by Mr. Griffin to adopt a 2015levy increase with 0% increase. The
motion died for lack of a second.
�9
Mrs. Hunter made a motion, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT AN OPERATING TAX LEVY IN THE AMOUNT OF
$11,868,679.00 FOR THE YEAR 2015, REPRESENTING A 1%
INCREASE OVER THE 2014 LEVY.
The roll was called: Dr. Maks-yes; Mrs. Rich-yes; Mrs. Greer-yes; Mrs. Parrilliyes; Mr. Griffin-no; Mrs. Hunter-yes; Mr. Prosperi-yes. The motion passed with a
vote of 6 ayes and 1 nay.
Mrs. Hunter suggested sending Representative Lou Lang information regarding our latest
FOIA request to see what can be done about such voluminous requests. Mrs. Anthony said
Illinois Library Association's Public Policy Committee has been discussing this issue.
APPROVAL OF PUBLIC SERVICE POLICIES AND GUIDELINES
The Public Service Policy and Guidelines [hereafter PS Guidelines] being presented
today are the result of a review of the Reference Policy, Standards & Guidelines
[hereafter: Reference Policy] which were last revised in 2009. Much of the material in the
Reference Policy was found to be core principles and practices applicable to all library
staff providing direct services to the public. Sections in the PS Guidelines include:
•
Purpose
•
Equality of service
•
Attitude
•
Approachability
•
Communication skills
•
Adherence to policies and guidelines
•
Teamwork
•
Privacy and confidentiality
•
Telephone service
•
Library Culture Statement
The 15-page Reference Policy supplemented with 8 appendices has been condensed into
a 4-page document with a single appendix. Redundant sections and practices peculiar to
reference services have been eliminated in the hopes of creating a concise common
baseline useful to all providing customer service in the library.
The appendices no longer included in the document are:
•
Desk staff expectations [portions incorporated into PS Guidelines]
�10
•
Definitions of information/reference transactions [exists as a separate document]
•
Appropriate desk activities [portions incorporated into PS Guidelines]
•
Interlibrary loan policy [exists as a separate policy]
•
Fax policy [no longer relevant]
•
Use of Library computers [exists as a separate document]
•
Terms of Internet access [exists as a separate document]
•
Employment Resource Center guidelines [department specific]
A motion was made by Mr. Griffin, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LffiRARY BOARD OF TRUSTEES
APPROVE PUBLIC SERVICES POLICY AND GUIDELINES AS
PRESENTED (COPY ATTACHED).
The motion passed unanimously.
APPROVAL OF DIRECTOR'S COMPENSATION
After brief discussion, a motion was made by Mrs. Parrilli, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LffiRARY BOARD OF TRUSTEES SET
LffiRARY DIRECTOR CAROLYN ANTHONY'S SALARY AT
$183,855.00. FOR 2015-2016, EFFECTNE AS OF MRS. ANTHONY'S
ANNIVERSARY DATE OF SEPTEMBER 19.
The roll call vote for approval was unanimous. The vote was 7 ayes and 0 nayes.
DISCUSSION OF SELECTION OF NEW DIRECTOR
Composition of Search Committee
After a discussion with library legal counsel, Mr. Prosperi said a 4-person subcommittee
is unworkable due to the Open Meetings Act. However, the committee, consisting of Mr.
Prosperi, Mr. Griffin, Mrs. Hunter, and Mrs. Parrilli may meet as a committee of the
whole.
After brief discussion, Dr. Maks made a motion, seconded by Mr. Griffin:
MOTION:
THAT THE SKOKIE PUBLIC LffiRARY BOARD OF TRUSTEES
APPROVE THE SEARCH COMMITTEE OF MR. PROSPERI, MR.
GRIFFIN, MRS. HUNTER AND MRS. PARRILLI WHO WOULD BE A
COMMITTEE OF THE WHOLE; THAT IS, ALL SEVEN MEMBERS
WILL PARTICIPATE.
�SKOKIE PUBLIC LIBRARY
PUBLIC SERVICE POLICY AND GUIDELINES
I.
Purpose
Providing excellent customer service is the primary goal of
Skokie Public Library.
A.
The purpose of this document is to:
1.
2.
Improve the quality of service to the patron.
3.
Provide guidance for staff training.
4.
II.
Set standards and guidelines for consistent service.
Establish criteria for the evaluation of staff and Library performance.
General standards
A.
Equality
Provides service to all persons regardless of age, sex, nationality, appearance,
religion, race, social or economic status, or disability.
B.
Attitude
1.
Greets and offers assistance in a pleasant, helpful manner.
2.
Maintains a calm and attentive demeanor, whatever the attitude of the
patron.
3.
Has a positive attitude
4.
Shows courtesy and respect toward other staff members.
5.
Personifies and practices the values expressed in the Library Culture
Statement [attached].
C.
Approachability
1.
Consistently exhibits a professional attitude and appearance that \velcomes
patrons and invites inquiries.
2.
Maintains focus on the Library environment when in public areas of the
Library.
3.
Is not absorbed with reading materials, personal devices or computer
screens while in a position to provide public service.
4.
Makes eye contact with approaching patrons, presents a pleasant facial
expression and greets the patron in a friendly manner.
5.
Keeps conversations in public areas quiet and to a minimum; looks up
frequently and stops conversations when patron is approaching.
6.
Gives the patron undivided attention.
7.
Acknowledges waiting patrons and assures them they will be helped as
soon as possible.
8.
Approaches patrons who appear to need assistance.
�9.
Notices when a service point is busy and assists even when not scheduled
to do so.
D.
Communication skills
1.
Listens carefully and allows patron to finish asking question before
responding; asks clarifying and verifying questions.
2.
Shows tact and sensitivity to patron's level of understanding and evaluates
individual needs.
3.
Exhibits respect for the legitimacy and worth of patron's needs and a nonjudgmental attitude towards addressing them.
4.
Offers to accompany patrons to find Library materials or services.
5.
Invites the patron to check back if not satisfied with the materials found.
6.
Adequately explains how to use the Library to patrons.
7.
Gives accurate and complete information and cites sources.
8.
Does not offer unsolicited personal opinions or advice in regards to a
patron's inquiry unless it relates to recommending Library resources.
9.
Asks a follow-up question such as: "Have you found what you need?" or
"Is there anything else I can help you with?"
Asks for the help of coworkers when not able to fully address a question
10.
or problem.
Offers outside options if patron does not find exactly what is needed at the
11.
Library.
12.
First name is provided when requested.
13.
Is adept at using Library communication systems such as the phone, email
and Vocera.
14.
15.
fails.
E.
Attempts to turn confrontational situations into respectful dialogue.
Refers patron to another staff member, supervisor or security when civility
Policies and guidelines
1.
Has read and follows the guidelines of written Library policies, the
Library Personnel Code and Employee Guide.
2.
Wears staff name tag in public areas of the Library.
3.
Does not abuse Library telephones or computers for personal use.
4.
Checks out all cataloged Library materials when taking then1 outside the
Library.
5.
Accurately records public service activity in the Library's statistical
program. Data obtained from statistical reports help the Library track usage
patterns to best serve the public.
2
�F.
Teamwork
1.
Is cooperative and willing to help.
2.
Informs colleagues when leaving assigned work area.
3.
Provides a name to the patron when taking on a question or dealing with a
problem so that there is clarity when the patron contacts the Library later for
follow-up.
4.
Arrives punctually; returns from breaks and mealtimes promptly.
5.
Accommodates and is sensitive to the workflow and pace of activity in
public service areas; balancing work with one patron with the needs of colleagues
and other patrons in the area.
a)
Patrons needing extensive help should be offered an appointment
when immediate service is not practical.
6.
Willingly shares expertise with other staff and exhibits respect for the
knowledge and abilities of other staff.
7.
Keeps work areas tidy.
8.
Is willing to fill in or change assigned hours when possible.
9.
Helps fellow staff with difficult situations.
10.
Suggests procedures to help the Library provide a better user experience.
11.
Is receptive to new ideas and ways of doing things.
12.
Maintains a consistent level of performance under conditions of stress or
uncertainty.
G.
Privacy and confidentiality.
1.
All Libray account information included in the patron record and/or
computer and program registrations must not be shared with anyone but:
a)
The individual card holder
b)
The parent or guardian of patrons under 16 years of age
c)
Accounts linked to the individual's Library account.
2.
Computer monitors displaying patron information should not be in public
view unless account information is being shared directly with the patron.
3.
A library card or picture ID is required to release patron account
information in person. Over the telephone or other electronic means a Library
card number is required.
Any requests for Library records, by the press, the police or any other
government official must be referred to the Administrative Office or the Librarian
in Charge immediately.
4.
5.
Do not disclose to anyone whether an individual is, or has been, present in
the Library unless it is the parent or caregiver of a patron under 16 years of age.
3
�a)
Phone messages may be delivered to individuals in the Library
[e.g. "Are you Mr. Jones? Your wife called and wants you to contact her"]
but callers should not be told whether someone is in the Library.
b)
In an emergency situation someone can be paged over the
Library's public address system and relayed a message.
6.
Patrons should not be discussed by name in any area of the Library
accessible to the public. Patron names should not be used wantonly in the
discussion of Library issues by staff.
7.
Protecting the privacy of staff members is also important.
a)
When someone calls and asks to speak to a staff member that is not
in the building just tell the caller "__ is not available today. Would you
like to be transferred to their voice mail or would you like assistance from
someone else?"
b)
If you know that the staff member will not be in the library for
several days you might say "__ will not be in until _ _. " Patrons
should never be told why a staff person is unavailable (or any other details
of a staff member's personal life).
H.
Telephone
1.
Library staff should answer telephone calls promptly whenever possible.
2.
Call Center staff should answer the phone saying, "Good
[morning/afternoon/evening] Skokie Public Library. How may I help you?"
3.
Patrons should not be kept waiting on hold for more than five minutes
during the search for the information requested. If extended research is necessary
it is preferable to request the patron's name and phone number or email address
for follow-up.
4.
When a call must be transferred to another desk or department, the caller
should be informed to whom or to which department he or she is being
transferred.
5.
When a request is received via voicemail, a return call either
acknowledging or answering the question should be made within 30 minutes
when possible.
6.
Staff should check the catalog and shelves for a maximum of three items
per telephone request. If the books appear to be available in the catalog the patron
should be informed that the books will be pulled and held for them. A phone
number should be taken in case items are unable to be located.
A maximum of three requests for information may be taken per-phone
call. If a caller has more extensive requests, a trip to the Library or a call at a later
date should be advised.
7.
Approved by Skokie Public Library
Board of Trustees September 9, 20 15
4
�We are Skokie Public Library.
We serve the community, a nd we are a community.
Eac h o f us is a whole p erso n with individual exp erie nces and a uniq ue
p ersp ective . O ur diversity is our strength, and we treat one a nother the
sa me way we tre a t our patro ns, starting w ith a b elief tha t others' intentions
a re g ood. As collea g ues, we respect, value , support, a nd e ncourage one
a nother. We recognize that we are better together, and we are com mitted
to d irect, o pen-minded communic ation and c ourageous c ollabora tion .
We share a passion for lea rning, and partnering with others to build a
better com m unity. All o f us a re generous w ith our tim e , tal ent, and
resourc es . No ne o f us a re satisfied with 'good enough,' because we know
we can b e 'great. ' Whether c o ntributin g to new innovations, or c ontinuing
established practices, we stay flexible, mindful, and dedicated . And we
leave room to experience joy in our work and our colleagues, because
tog ether we form a vibrant whole organization.
�11
The motion passed unanimously with a vote of7 ayes and 0 nayes.
Agreement of Qualities of a New Director
Mr. Prosperi asked the Board to think about various items before the special meeting
including hiring a search firm; the amount to pay the search firm; interviewing the search
firm (Skype/phone); compensation for the new director, contractual or at-will employee;
compensation range; re-location expenses, if applicable; and qualities of a new director.
The Board will want to hear from Mrs. Anthony and senior staff regarding qualities they
feel are important for the new director.
Library legal counsel Heidi Katz will be at the October Board meeting to present on
guidelines. Mrs. Parrilli suggested making a timeline.
Mr. Prosperi asked the Board to let him know if they have suggestions or questions.
Schedule for Special Meetings - September 16, 2015
Mr. Prosperi announced that there will not be a special meeting on September 16, 2015.
A new date will be chosen by a Doodle poll most likely a Tuesday and will begin at
6p.m.
DIGITAL CONTENT QUARTERLY REPORT, SEPTEMBER 2015
Marketing eBooks
The library's September/October newsletter featured eBooks on the cover, in a
promotional push that had been planned for several months by our communications and
collection teams.
In the two weeks since the newsletter began arriving in Skokie households, we've seen a
jump in new user registration across our eBook platforms. New 3M registrations in
August equaled our all-time monthly high of 110 new users. Hoopla signups also reached
the highest levels since we last heavily promoted this product in late 2014. Overdrive
registrations reached a total of 4,600 registered cards.
These promotional gains indicate that there still are a significant number of patrons newly
exploring the eBook format and those who may yet not know that eBooks are available to
them through the library. They also feed into our objective to further develop marketing
strategies for our electronic resources and better promote digital content.
�12
Platform
New users Aug 2015
Active users Aug 2015
Total registered
cards*
OverDrive
135
956
4637
3M
110
267
1682
Hoopla
114
453
2199
*some cards may now be expired
In anticipation of increased interest in eBooks, we held drop-in eBook refresher training
for staff in public service roles. Among the topics covered were basic information
comparing our three major eBook platforms (Hoopla, OverDrive and 3M), background
on eBook collection development, and suggestions on how to troubleshoot common
questions. The sessions were well-attended and will be followed up with in-depth one-onone training for interested staff.
eBook Circulation
Summer is considered a peak time for leisure eBook use, and our circulations statistics
support that assumption, as numbers were up over the spring. Hoopla, which added
eBook and graphic novels to its product mix in May, brought the popular comic book
publisher Image Comics to its collection in mid-August. (Image publishes The Walking
Dead and Saga, the two best-selling series today).
Thanks in part to this popular content, graphic novel checkouts came close to outstripping
eBook checkouts on Hoopla (in August, 112 eBooks and 99 graphic novels were checked
out on the platform). Meanwhile, OverDrive circulation remains consistent and 3M
continues to post big percentage gains in use.
Circulation
August 2014
August 2015
Percentage increase
eBooks from
OverDrive
2508 checkouts
2545 checkouts
1.4%
eBooks from 3M
490 checkouts
758 checkouts
54%
Other eBook news
�13
•
In late June, independent publisher W.W. Norton announced that they would make
their eBooks available through libraries. Titles expire at the earlier of 52 checkouts or
24 months. Several classic Norton titles have been added to our 3M platform.
•
On September 2, OverDrive announced that library patrons using their platform
borrowed more than 100 million eBooks and audiobooks in 2015.
•
The Association of American Publishers reported that eBook sales fell9.3% from
January to July 2015. Consumer eBook prices have risen during the same time, as
have subscription eBook services. (And, as noted, readers still are discovering eBooks
from public libraries.) AAP' s numbers do not reflect self-published eBooks.
Discussion followed regarding the price of eBooks.
"STRENGTHENING THE LffiRARY'S STRATEGIC ROLE: PREPARE TO FOCUS
ON PUBLIC ACCESS TECHNOLOGY" BY RASHAD YOUNG AND SUSAN
BENTON. PM MAGAZINE. SEPTEMBER 2015
The article was briefly discussed.
REACHING ACROSS ILLINOIS LffiRARY SYSTEM (RAILS)
Mrs. Parrilli reported on the highlights from the August 28, 2015, RAILS Board of
Directors meeting. The following information was taken from the video recording and
supporting documents.
Financial Report: RAILS Finance Director Jim Kreger reported that the Board did not
receive the FY2016 budget report, as it has not been approved by the lllinois State
Library because of the "uncertainty of the Area and Per Capita Grant." The cash and
investment balance ending July 31,2015, decreased by $1,400,000 to $25,700,000,
covering 29 months of operation. He mentioned that FY20 15 's audit is ongoing. Also,
Mr. Kreger contacted IMRF regarding the explanation for why RAILS is 107-percent
funded. An IMRF representative stated that the overfunding is due to "member
demographics mix." Presently, there are more RAILS staff in "Tier 2" (new hires) who
will need to wait longer to retire.
Executive Director Report: Director Dee Brennan reported that as part of the renovations
to the Burr Ridge facility, plans are underway to expand its office space to include eight
additional work stations and two meeting rooms. She also mentioned that there was an
impressive response by member libraries to the United for Libraries' webinars, "Short
Takes for Trustees." RAILS will purchase a more "in-depth" program for trustees on
parliamentary procedures.
�14
Illinois State Library Report: Anne Craig offered no information on the current status of
FY20 16 budget. She is looking forward to the September 10 ISL Advisory Committee
meeting when her office will meet with a representative from the state's Budget Office
for any updates. She complimented RAll...S and IHLS, as they are among the few lllinois
APC Grant recipients who can rely on a healthy reserve fund during the budget
uncertainty. She went on to say that all three library systems were notified last month that
because of the current budget impasse, she reminded the systems to operate under the
FY20 15 plans of service and use reserve funds. She stated that no new services, salary
increases, and capital expenditures should be considered and instituted. She said,
"Technically, FY2016 budget does not exist."
New Business: Staff is currently working on a redesigned and improved RAll...S website.
Member libraries are encouraged to offer comments and recommendations.
Next Meeting: Friday, September 25, 2015, at the East Peoria Service Center
COMMENTS FROM TRUSTEES
Mrs. Parrilli said she toured the Pikes Peak Library in Colorado Springs recently. They
have a cafe with a large snack area and near the reference desk is a display of office
supplies that are for sale.
COMMENTS FROM OBSERVER
Unmi Song, president of a private foundation in Chicago and Skokie resident addressed
the Board. She said her family members are active users of the library.
ADJOURNMENT
At 8:56 p.m. a motion was made by Mrs. Parrilli, seconded by Mrs. Rich to adjourn the
regular meeting.
Th~
motion passed unanimously.
i~~1.1110\ -z-·;w\df£/
' ( ) , ·~'
I
o
I
Karen Parrilli, Secretary
�
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Minutes, Wednesday, September 9, 2015
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Parrilli, Karen (Secretary)
Description
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Includes approval of adoption of Tax Levy, discussion of selection of new director, attachments: ILLINET Interlibrary Loan Code, Revised 2015, Americans with Disabilities Act (ADA) Proclamation, Skokie Public Library Public Service Policy and Guidelines, Skokie Public Library Culture Statement
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9/9/2015
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Public Libraries -- Illinois -- Skokie
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LBM20150909.pdf
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Skokie Public Library, Skokie, IL
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2010s
library board meetings
tax levy
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PDF Text
Text
August 12, 2015
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, August 12, 2015.
CALL TO ORDER
Mark Prosperi, President, called the meeting to order at 7:30 p.m.
Members present: Mark Prosperi, President; Diana Hunter, Vice President/President
Emerita; Karen Parrilli, Secretary; Susan Greer; Eugene F. Griffin; Jonathan H. Maks,
MD; Zelda Rich; and Carolyn A. Anthony, Director.
Staff present: Richard Kong, Deputy Director.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JULY 8, 2015
Mrs. Hunter made a motion, seconded by Mr. Griffin, to approve the minutes of the
regular and closed meetings of July 8, 2015, subject to additions and/or corrections.
There being no additions or corrections, the minutes were approved unanimously and
placed on file.
CONSENT AGENDA (Financial Statement; Circulation Report/Dashboard; Reports
from Department Heads; Gifts; Personnel)
Mr. Griffin questioned the CitiBank charges on the List of Bills. Mrs. Anthony explained
the charges are broken down by category but only one check is sent to CitiBank for
payment of the Visa bill.
Mrs. Parrilli noted on the Access Services department head report that RAILS will be
outsourcing delivery. She would like to know how that is working or will work.
Mrs. Hunter was delighted to see the increase in periodicals usage.
Mrs. Parrilli made a motion, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENT, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT/DASHBOARD
2. REPORTS FROM DEPARTMENT HEADS
�2
3. GIFTS: FOR SUMMER READING CLUB: $500. FROM DAVID A.
McWHINNIE, DDS PC; $500. FROM PITA INN
4. PERSONNEL: TERMINATION: JONATHAN EARLEY, WEB
DEVELOPER, VIRTUAL COMMUNITY ENGAGEMENT,
EFFECTIVE AUGUST 28, 2015; HIRES: ALDO VASQUEZ, PARTTIME DIGITAL LITERACY SPECIALIST, LEARNING
EXPERIENCES, EFFECTIVE AUGUST 10, 2015; DENISE
HUDEC, FULL-TIME COLLECTION DEVELOPMENT
LIBRARIAN, ADULT SERVICES, EFFECTIVE AUGUST 31, 2015;
STATUS CHANGES: KENNY WABOMNOR, FROM PART-TIME
DIGITAL LITERACY ASSISTANT, LEARNING EXPERIENCES,
TO PART-TIME MATERIALS PAGE, ACCESS SERVICES,
EFFECTIVE AUGUST 24, 2015; IMRAN KHAN, FROM PARTTIME SUMMER READING CLUB PROGRAM ASSISTANT,
YOUTH SERVICES, TO PART-TIME MATERIALS PAGE,
ACCESS SERVICES, EFFECTIVE AUGUST 10, 2015;
PROMOTION: SHAUNA MASURA, FROM FULL-TIME YOUNG
ADULT LIBRARIAN, LEARNING EXPERIENCES, TO FULLTIME YOUNG ADULT SERVICES SUPERVISOR, LEARNING
EXPERIENCES, EFFECTIVE JULY 27,2015.
The vote for approval was 7 ayes, 0 nays; the motion passed unanimously.
YEAR-TO-DATE BUDGETARY STATUS
The Year-to-Date Budgetary Status was briefly discussed. A motion was made by Dr.
Maks, seconded by Mr. Griffin to approve the Year-To-Date Budgetary Status as
presented. The vote for approval was 7 ayes, 0 nays; the motion passed unanimously.
BILLS
Mrs. Hunter asked if we received a discount at Menards. Mrs. Anthony will check.
A motion was made by Mrs. Rich, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was 7 ayes, 0 nays; the motion passed unanimously.
DIRECTOR'S REPORT
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SUMMER READING----We had a high participation rate this year for summer reading.
A more detailed report will be presented at the September Board meeting. Dr. Maks has
heard comments from parents that their children miss the summer reading club prize
wheel.
YOUTH SERVICES UPDATE----Work is proceeding well and on schedule with the
renovation of the Youth Services Lab. Staff is to be commended for their hard work on
this project.
WEST LOBBY UPDATE----Plans are being finalized for the west desk furniture which
will be modular. We expect this project to commence mid-late October.
SMARTLOCKER----The Smartlocker was installed at the Weber Center and is up and
running. Trustees are invited to drop by the Weber Center to check out the Smartlocker.
ADOPTION OFTAX LEVY (NOT FOR ACTION UNTIL SEPTEMBER MEETING)
Next month, the Board will need to adopt a tax levy for transmission to the Village of Skokie.
The 2015 levy will be introduced as part of the Village's Levy Ordinance in early December
and acted on by the Village Board before the end of December. This levy will fund the
library's 2016-2017 Fiscal Year.
The 2014 levy was $11,753,036.00, representing an increase of 1% over the 2013 levy of
$12,885,407.00. There is also a continuing levy of$1,275,725. for payment of the library's
bond debt from construction completed in 2003.
Collections in FY 2015 were short of budget by $367,692. or 2.85%. This was reviewed by
the Board last month.
FY2014
$388,263.
(3.07% of collection)
FY2013
$275,043.
(2.20% of collection)
FY2012
$258,276.
(2.09% of collection)
FY2011
$159,970.
( 1.32% of collection)
So tax collections in recent years have been quite good, with a healthy distribution of taxes
each year from the prior year, meaning that much of apparent collection shortage in a given
year is in fact made up in subsequent years. We received a Per Capita Grant from the State
for 2015 in the amount of $80,980.00.
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We have maintained a healthy cash balance in the General Operating Fund, spending less
than revenues for the past five years. Our General Operating Fund balance as of May 1 has
been as follows:
FY2015 $5,432,099.
(after transfer of$1 million to the Reserve Fund)
FY2014 $5,434,384.
(after transfer of$1 million to the Reserve Fund)
FY2013 $5,285,685.
(after transfer of$300,000 to the Reserve Fund)
FY2012 $4,859,765.
(after transfer of$.5 million to the Reserve Fund)
FY2011 $4,410,200.
(after transfer of$1 million to the Reserve Fund)
We have built a healthy balance in the Reserve Fund in recent years, with current status of
approximately $7,503,590. in the Reserve Fund. In addition, $1.2 million has been budgeted
in the Capital line for current capital expense.
With our starting balance of$5,432,099. (unaudited) in the GOF at the start of the Fiscal
Year, we have sufficient funds for about six months of operation with average monthly
expenditure last year of $900,000.
In summary, the library is in a favorable financial position which should allow us to
minimize an increase in the FY 2015 levy. Levy increases in recent years have been curtailed
as follows:
2011 levy
$12,507,675.
1% over 2010 levy
2012levy
$12,632,752.
I% over 2011 levy
2013 levy
$12,885,407.
2% over 2012 levy
20141evy
$13,014,261.
1% over 2013 levy
Mrs. Anthony distributed charts showing an Analysis of the General Operating Fund for the
past seven years and a gross, preliminary look at a projected budget for Fiscal Year 20162017. A 1% increase in the levy may be expected to yield just $140,000. more in FY 2017. A
1.5% increase in the levy may be expected to yield an additional $180,714. It is anticipated
that interest revenue will continue to be rather flat. Corporate Replacement Tax is estimated
at $325,000. With an increase of only 1-1.5% in the levy, necessary increases in operating
costs and a salary adjustment for staff will have to be made at the expense of the Capital line
in the budget which would drop below $1 million.
Since we have been able to transfer a balance to the Reserve Fund each year for the last five
years in spite of short collections ranging from 1.37% to 3% of the amount budgeted and
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since we are not looking to grow the Reserve Fund, Mrs. Anthony would recommend a levy
increase of 1-1.5% for 2015 (Fiscal Year 20 17).
Board action on this matter is not required until September.
ANTICIPATED CAPITAL PROJECTS
The Board discussed the spreadsheet of Anticipated Capital Projects and the proposed
levy. Discussion continued about the Reserve Fund, the library's debt payment, and the
library's IMRF pension obligation. The Board suggested adding the following items to
the anticipated capital projects-- the resurfacing of the east driveway and replacing the
curb on Oakton Street near the library's west entrance/exit.
APPROVAL OF PURCHASE OF NEW BOOKMOBILE
The library's current Bookmobile was dedicated in 1998 and is nearly 17 years old. It has
served us well, but we are experiencing more frequent mechanical issues, such as recent
problems with the generator. These issues can interrupt outreach services to patrons at the
29 regularly scheduled Bookmobile stops, including early childhood centers and schools,
and additional appearances at community events. With Bookmobile circulation increasing
37% since FY 2005-06 and most recently increasing 14% from FY 2013-14 to FY 201415 (total circulation of 104, 168), there is a clear indication that Bookmobile services are
valued and used by the public. The purchase of a new Bookmobile would ensure ongoing
service to Bookmobile patrons across Skokie for many years.
Working closely with Michael Swendrowski, a consultant specializing in library vehicles,
staff helped determine specifications for a 40' rear-engine, current model year (20 16)
Bookmobile bus. A request for bid, along with the project specifications, was released to
multiple potential vendors in July 2015. Three vendors submitted proposals:
VENDOR
LDV
Matthews
OBS
BID TOTAL
$429,213.
$433,041.
$324,525.
Mr. Swendrowski carefully examined each proposal, followed up with vendors to clarify
specific points, and made a recommendation to award the contract to OBS, Inc.
According to Mr. Swendrowski, OBS is currently "the best 'bus type' bookmobile
builder in the nation" and has successfully completed other projects for his clients. In
addition, he reached out to two recent OBS clients (San Mateo County Library in
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California and Ames Public Library in Iowa) and received positive feedback about their
experience working with OBS.
The proposed OBS vehicle would be 40'- compared to 37' tbr the current Bookmobileand provide extra capacity for patrons and collections. A hybrid power system
recommended by Mr. Swendrowski would use solar-powered battery packs as the
primary source of power for most of the vehicle, with a variable-speed generator on
board for backup power and air conditioning. This type of generator would also be
smaller and cleaner than our current model, producing fewer fumes and providing a
healthier environment for patrons and staff. Other enhancements and key features include
an awning and an external monitor that will allow for more programming possibilities at
longer Bookmobile stops. Also, WiFi connectivity inside and outside of the vehicle will
be improved, adding more convenience for both staff and patrons to use their mobile
devices at Bookmobile stops. Another enhancement will come with new flexible
aluminum shelving with wood trim, as opposed to the heavier wood shelving on the
current Bookmobile. This type of shelving will help us maximize the use of space as
collections change, while still maintaining a classic Bookmobile look. Lastly, a backup
camera, proximity sensors, and better lights will help the Bookmobile become safer than
ever.
Bookmobiles are custom built and involve a lengthy process of about a year from design
to delivery, so we can expect delivery of a new vehicle in the summer of 2016 if a
contract is awarded this month. Our contract with Mr. Swendrowski includes general
project management services on behalf of the library during pre-construction and
construction. Furthermore, Mr. Swendrowski would coordinate and conduct a one day
on-site inspection prior to delivery to ensure the finished vehicle complies with
specifications in the bid and is completely functional. When the new Bookmobile is
delivered, Mr. Swendrowski will help us sell our current Bookmobile. He estimates the
value of our current Bookmobile at $15,000-$20,000.
Mr. Kong recommends Board approval of the vehicle proposal submitted by OBS, Inc.
for a total of $324,525.
An attachment with additional details was distributed.
After discussion, a motion was made by Mrs. Hunter, seconded by Mr. Griffin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE VEHICLE PROPOSAL FOR A NEW BOOKMOBILE
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FROM OBS, INC. IN THE AMOUNT OF $324,525.00. AS
PRESENTED.
The roll call vote for approval was 7 ayes, 0 nays; the motion passed unanimously.
APPROVAL TO DECLARE 2003 DODGE GRAND CARAVAN AS SURPLUS
The new Ford Explorer, approved for purchase by the Board, arrived July 2. It's great!
We have been advised by Jean Scher, at Skokie Public Works, that we may enter the old
2003 Dodge Grand Caravan in the municipal auction held by the Northwest Municipal
Conference on October 27 if the Board declares the Caravan as surplus.
Mrs. Anthony recommends that the Board declare the 2003 Dodge Grand Caravan as
surplus and request participation in the Northwest Municipal Conference Auction on
October 27.
A motion was made by Mrs. Parrilli, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
DECLARE THE 2003 DODGE GRAND CARAVAN AS SURPLUS
AND AUTHORIZE PARTICIPATION IN THE NORTHWEST
MUNICIPAL CONFERENCE AUCTION ON OCTOBER 27.
The roll call vote for approval was 7 ayes, 0 nays; the motion passed unanimously.
BUSINESS AND CAREER CENTER USAGE ANALYSIS KEY FINDINGS
Terry Ratoff, Business Services Librarian, prepared the following report to answer the
Board's questions regarding the Business and Career Center.
When and how often is the Business and Career Center used? An analysis of Business
and Career Center usage from June 2014-June 2015, as measured by reservations on
Evanced, shows the most heavily used days are Tuesdays and Wednesdays. The most
heavily used time of day is evening, followed by morning. Generally, the Business and
Career Center is utilized about 25% of the time, by a mix of large and small businesses,
business organizations such as the Skokie Chamber of Commerce, SCORE counseling
(SCORE was originally an acronym for Service Core of Retired Executives), IMODS
(Independent Merchants of Downtown Skokie), and library-sponsored business and
career oriented programs. The usage pattern provides an opportunity for growth,
particularly in the afternoons when the Business and Career Center is used least.
What are they doing in there? Several organizations including the Census Bureau,
Walmart and Grade Power Learning, use it to interview prospective employees. Walmart
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and Grade Power Learning were under construction and needed an offsite location for
interviewing.
Small business owner Heather Lantry, of Right at Home (an in-home care company), is
relocating her office to Skokie, in part because she can take advantage of the Business
Center for hosting webinars and other meetings, which allowed her to feel comfortable
renting a smaller office space nearby.
Other groups use it for monthly meetings. North Shore Senior Advisers is a group of
senior in-home care providers that meet here regularly. Park's Plumbing and Sewer, Inc.
hosts an ali-day OSHA refresher meeting for plumbers annually.
The issue of pursuing more independent use of the Business Center was raised and what
staff need to do to make that happen. Staff are working to make booking the Center
easier. The Board thanked Ms. Ratoff for her report and requested Business Center
Update be placed on the February 2016 agenda (six months).
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
Mrs. Parrilli reported on the highlights from the July 24, 2015, RAILS Board of Directors
meeting. The following information was taken from the video recording and supporting
documents.
Oath of Office for New RAILS Board Members and Officers: The first order of business
was the swearing in of new Board members. The new officers of the RAILS Board of
Directors, as recommended by the nominating committee, are: President: Mary Jo
Matousek, School District/Aptakisic CCSD 102; Vice President: Dave Barry, Bartlett
Public Library; Secretary: Kerry Pearson, Arlington Heights Public Library; and
Treasurer: Kathy Parker, Tinley Public Library.
Financial Report: RAILS Finance Director Jim Kregor reported that the financial
statement ending June 30, 2015, is in a draft form, subject to the end-of-the-fiscal year
audit. The Board will receive a final and audited report on the FY2015 budget at their
September Board meeting. According to new accounting standards, IMRF pension assets
and liabilities will be included. At present, RAILS is just under 108% funded with IMRF.
He plans to contact IMRF to ask how this "enviable position came to pass." He also
stated that RAILS cash position continues to be "very strong," mainly by receiving the
entire Area and Per Capita Grant payment for FY20 15, which will cover 30.5 months of
operating expenses.
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Under the agenda item, "Use of Capital Spending Fund/Assignment of General Fund
Reserves," Mr. Kregor reported that the current General Fund balance as of June 2015,
$26,800,000, is a result of cash balances carried over from the five legacy systems ($5.5
million). In its first fiscal year (20 12) RAILS received $5.1 million of legacy system Area
and Per Capita grant payments. He also attributed "the sales of the Wheeling, Shorewood,
East Peoria and Geneva facilities generated an additional $4.2 million. The remaining
$12.0 million ofthe current cash and investments balance was primarily the result of
revenues exceeding expenditures since RAILS inception." Ms. Brennan explained that
RAILS faces a conundrum of whether to assign a portion of the budget to needed capital
improvements, or should RAILS hold tight as it is unsure of funding from the state of
Illinois for FY20 16. Discussion followed.
Executive Director Report: Executive Director Dee Brennan reported on the
informational meetings held at Northbrook, Lincolnwood, and Warren Newport Public
Libraries regarding the proposed delivery outsourcing within the Wheeling service area.
Illinois State Library Report: An Illinois State Library staff member announced the final
count of certified library members at 1,852, statewide. The breakdown of the total is: 170
academic, 639 public libraries, 793 schools, and 250 special libraries.
Next Meeting: Friday, August 28, 2015, at the Burr Ridge Service Center.
VIEWING OF SHORT-TAKES FOR TRUSTEES VIDEO: LIBRARY ADVOCACY
The Board viewed the Short-Takes for Trustees video on Library Advocacy.
COMMENTS FROM TRUSTEES
Mrs. Hunter stated, that with the great success of our printed literature with our in-house
graphic artist, she suggests the library hire a professional public relations person.
CLOSED SESSION
At 8:42p.m., a motion was made by Mr. Griffin, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES GO
INTO CLOSED SESSION TO DISCUSS THE PERFORMANCE OF A
SPECIFIC EMPLOYEE OF THE PUBLIC BODY PURSUANT TO
5ILCS 120/2(C)l OF THE OPEN MEETINGS ACT.
The motion passed unanimously.
Discussion ensued.
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Ad journment
At 9:25 p.m. a motion was made by Dr. Maks, seconded by Mr. Griffin:
MOTION:
THAT THE SKOK IE PUBLI C LIBRARY BOARD OF TRUSTEES
ADJO URN FROM CLOSED SESS ION AN D RETURN TO OPEN
SESSION.
The moti on passed unanimously.
ADJOURNMENT
At 9:25p. m. a motion was made by Mrs. Rich, seconded by Dr. Maks to adjourn the
regular meeting. The motion passed unanimously.
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Karen PaJTilli, Secretary
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Title
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Minutes, Wednesday, August 12, 2015
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Parrilli, Karen (Secretary)
Description
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Includes discussion of Tax Levy, Bookmobile
Date
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8/12/2015
Extent
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PDF
10 p.
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM20150812.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
2000s (2000-2009)
Medium
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Serial publication, paper document
2010s
Bookmobile
library board meetings
tax levy