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July 14, 1999
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, July 14, 1999.
CALL TO ORDER
John J. Graham, President, called the meeting to order at 7:31 p.m.
Members present: John J. Graham, President; Diana Hunter, Vice President/President
Emerita; Eva D. Weiner, Secretary; Susan Greer; Zelda Rich; Richard J. Witry; Dr. John M.
Wozniak; and Carolyn A. Anthony, Director.
Also present: Barbara A. Kozlowski, Associate Director for Public Services and Skokie
resident, Carole Riding. Coordinator of Information Services Bruce Brigell and Reference
Librarian Jessica Goodman were also present to apprise the Board of the progress with the
Digitization Project.
Mr. Graham asked for the Board's approval to change the order of the Agenda in order
for Mr. Brigell and Ms. Goodman to make their presentation.
The Board concurred.
Mr. Brigell said Skokie Public Library is one of sixteen participating libraries in the North
Suburban Library System's Digitization Project, which started in May, 1998, with a grant from the
State. The grant of$100,000 to NSLS provided each participating Library with a computer, high
end scanner and training for two staff members.
By digitizing certain information and mounting it on the World Wide Web it becomes more
widely available. Mr. Brigell, Ms. Goodman and Webmaster Gail Shaw have been working on
developing a Skokie Public Library website featuring information on the attempted march of the
National Socialist Party of America in Skokie in 1978. The Library regularly receives requests for
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information about the incident, which is a landmark case in First Amendment rights. Although we
have a comprehensive clipping file, it is only available to on-site researchers. There are also
pertinent records located in several other locations. Through the Library's Digitization Project this
material will be brought together on the Web so that it will be readily available to all.
Ms. Goodman explained how the news clippings are scanned into the computer and gave a
thorough demonstration of the retrieval process. Future developments include a separate Web Site
for the Skokie march information (anticipated fall, 1999) and the digitization of primary source
material such as correspondence and scrapbook pages from the period.
After discussion the Board thanked them for their informative presentation.
Mr. Brigell and Ms. Goodman left the Board Room at 8:05 p.m.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JUNE 23. 1999
Mrs. Hunter made a motion, seconded by Dr. Wozniak, to approve the minutes of the regular
meeting of June 23, 1999, subject to additions and/or corrections.
There being no additions or corrections the minutes were approved, and placed on file.
Mrs. Rich and Mr. Witry abstained.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Dr. Wozniak made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE FINANCIAL STATEMENT FOR THE MONTH OF
JUNE 1999, THE LIBRARY NOTE FUND AND THE YEAR-TODATE BUDGETARY STATUS BE ACCEPTED, AND THAT THE
LIST OF BILLS BE APPROVED FOR PAYMENT, SUBJECT TO
AUDIT.
The roll call vote for approval was unanimous.
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CIRCULATION REPORT
LIBRARY USE STATISTICS
ANNUAL STATISTICAL SUMMARY F.Y. 1998-99
REPORT(S) FROM DEPARTMENT HEAD(S) (1)
GIFTS
CORRESPONDENCE
PERSONNEL
Mrs. Hunter made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. ANNUAL STATISTICAL SUMMARY F.Y. 1998-99
4. REPORT(S) FROM DEPARTMENT HEAD(S)
5. GIFTS
$35 in memory of Jean Kelly Heinz for the purchase of a
book on Frank Lloyd Wright or on gardening, from
Ruth B. Vosicky
In Memory of Steve Oserman
$100 from Elizabeth R. Pearson
6. CORRESPONDENCE - Letter from Millie Foreman
7. PERSONNEL
Resignation: June Browne, part-time Reference Librarian,
Adult Services Department, effective June 2, 1999
Re-appointment: Sheila Davis, part-time Reference
Librarian, Adult Services Department, effective July 15,
1999
Promotions: Yuri Kaplanskiy from hourly Page to hourly
Information Services Desk Clerk, Adult Services
Department, effective July 13, 1999; Irene Perbohner, from
Page 2 to Clerk, Circulation Department, effective July 19,
1999
Termination: J. Shawn Lersch, hourly Clerk, Circulation
Department, effective July 12, 1999
Appointment: Christine Rich, part-time
Reference/Serials Cataloger, Technical Services
Department, effective August 2, 1999
The motion to place the Consent Agenda items on file was unanimously approved.
Mr. Graham asked that the minutes reflect the very positive comments made in the
letter from Millie Foreman regarding Reference Librarian Jane Hagedorn.
�4
DIRECTOR'S REPORT
Usage--Circulation in June was up nearly 6%, with the greatest gains in use of
audiovisual materials. Youth Bookmobile use was also up sharply as was circulation to the
school districts. The gate count was up a modest 4%. There were 9,660 requests to the Library
homepage.
Collection Development Plan--Skokie Public Library is again in print with the publication
of the Collection Development and Resource Access Plan for the Skokie Public Library by the
Public Library Association. The first edition, issued in 1990, was one of the first collection
development plans for a public library and has been widely used as a model by other libraries. The
new edition incorporates changes which recognize the increasing importance of audiovisual and
electronic resources.
FOIA Requests--The Library received two requests for information under the Freedom of
Information Act about complaints or incidents related to Internet use. After consultation with our
attorneys, we replied to both requests, providing some information and excluding other
information under permitted exclusions. There have been few complaints.
Per Capita Grant Request--We prepared and filed a request for Per Capita Grant funds as
required by the State. We have been using Per Capita Grant funds to pay for participation in the
Library Cable Network, Night Owl Reference, Roving Technology Guides, continuing education
for staff and some foreign language materials. This past year we received $73,606.53. If fully
funded, this next year, we should receive $74,290.
Kiosk Purchase--NSLS has worked with a supplier to develop a low cost kiosk which
should not exceed $5,000 fully equipped with a computer and featuring custom graphics on the
kiosk exterior. We plan to have a lobby kiosk for SkokieNet and we are also talking with the
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Village and Park District regarding one or two additional locations in the community. More
information should be available by the August Board meeting.
JCPL Migration--The Joint Computer Program for Libraries, our automation consortium, is
beginning to investigate a migration to a new automation system with a goal of signing a contract
sometime next summer and implementing a system in Fall, 2000. We will work with some
assistance from a consultant as we identify major issues and options.
Bertha Rosche Framed Portrait--Barbara Hines, the daughter of Bertha Rosche, first Chief
Librarian of the Skokie Public Library, presented a framed photographic portrait of her mother to
the Library during a recent visit. Mrs. Anthony said they had a delightful chat as Ms. Heinz shared
many recollections of her mother and the "original" Library.
ALA in New Orleans--The highlight of the ALA Annual Conference in New Orleans
was Sarah Long's inauguration as the new President of ALA. With Alice Calabrese, Director
of the Chicago Library System, also coming on to the Executive Board, Illinois was well
represented at the inaugural dinner.
The current ALA President's program on the 1st Amendment was also particularly
worthwhile. Nadine Stassen, President of the ACLU; Bruce Ennis, counsel with Jenner and
Block for the Freedom to Read; and Christie Hefner held an interesting moderated discussion.
Though they are all basically on the same side of the issue, each had a different angle. Bruce,
with the legal view, noted that you cannot impose the view of the majority on the rest. None of
us is smart enough to know what's best in the long run. There is not enough evidence to show
that viewing violent images causes violent behavior. At least half the information on the
Internet is posted abroad and cannot be regulated by the U.S. Government. Filters are one size
fits all. While appropriate for parents, he felt they were not appropriate for librarians who do
not serve "in loco parentis." Christie Hefner talked about the current climate of fear and a need
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for a sense of historical and global perspective. Comic books, rock and roll and television were
all thought to be ruining youth. China has made it illegal to view CNN. She said that we need
to deal with what is knowable, not just what is passionately believed. Our choices are to decide
as individuals or to delegate that authority to some other agency. Nadine Stassen felt that
censorship is a diversion from explanation of the true causes of violence.
Another point of view was represented by former General Colin Powell at the opening
general session. He feels that certain limits on 1st Amendment freedoms are routinely accepted
as in the case of limits on free speech in the military. He concluded that filters on Internet
terminals for children are appropriate and responsible safeguards.
The exhibits always have spots of interest. Mrs. Anthony was particularly interested in
a vendor of electronic books. She attended Ameritech sessions on their Resource Sharing
System (ILL) and their migration path to a new software system called Sunrise.
Several Skokie Public Library folks got together for dinner Friday night.
All in all it was a very worthwhile conference.
GIFT BAN I ETHICS POLICY
The Board reviewed the letter from counsel Heidi Katz and suggested Gift Ban Policy;
an article on "The Illinois Governmental Ethics and Gift Ban Act" from Illinois Municipal
Review by Mathias W. DeLort of Robbins, Schwartz, Nicholas, Lifton and Taylor; the text of
the Ordinance adopted by the Village of Skokie Board at their meeting Tuesday, July 6, 1999;
and Highlights of the Attorney General's Opinion re the Gift Ban Act as excerpted by the
Village Corporation Counsel.
Although some aspects of the Gift Ban Act are unclear, our counsel recommends that
the Board adopt a policy as a sign of a good faith effort to be in compliance, with the
understanding that the policy may be amended as the legislation is clarified.
�SKOKIE PUBLIC LIBRARY
GIFT BAN AND ETHICS POLICY
Section 1. Definitions. As used in this Policy:
"Employee" means all full-time, part-time, and contractual employees, and appointed and elected
officials of the Library.
"Gift" means any gratuity, discount, entertainment, hospitality, loan, forbearance, or other tangible or
intangible item having monetary value including, but not limited to, cash, food and drink, and honoraria
for speaking engagements related to or attributable to government employment or the official position of
an employee or officer of the Library.
"Political organization" means a party, committee, association, fund, or other organization (whether or
not incorporated) organized and operated primarily for the purposes of directly or indirectly accepting
contributions or making expenditures, or both, or the function of influencing or attempting to influence
the selection, nomination, election, or appointment of any individual to any office of the Library. The
term includes the making of expenditures relating to an office described in the preceding sentence that,
if incurred by the individual, would be allowed as a federal income tax deduction for trade or business
expenses.
"Prohibited source" means any person or entity who:
1)
is seeking official action (i) by the Library, or (ii) in the case of an employee, by the employee
or by the Library or another Library employee directing the employee;
2)
does business or seeks to do business (i) with the Library, or (ii) in the case of an employee,
with the employee or with another Library employee directing the employee;
3)
conducts activities regulated (i) by the Library, or (ii) in the case of an employee, by the
employee or by another Library employee directing the employee;
4)
has interests that may be substantially affected by the performance or non-performance of the
official duties of the Library or Library employee; or
5)
is registered or required to be registered with the Secretary of State under the Lobbyist
Registration Act.
Section 2. Gift Ban.
Except as otherwise provided in this Act, no employee shall solicit or accept any gift from any
prohibited source or in violation of any federal or state statue, rule, or regulation. This ban
applies to and includes spouses of and immediate family living with the employee. No
prohibited source shall offer or make a gift that violates this Section.
Section 3. Exceptions. The restriction in Section 2 does not apply to the following:
1)
2)
Anything for which the employee pays the market value or anything not used and
promptly disposed of as provided in Section 5.
A contribution, as defined in Article 9 of the Election Code that is lawfully made under
that Act or attendance at a fundraising event sponsored by a political organization.
1
�3)
4)
A gift from a relative, meaning those people related to the individual as father, mother,
son, daughter, brother, sister, uncle, aunt, great aunt, great uncle, first cousin, nephew,
niece, husband, wife, grandfather, grandmother, grandson, granddaughter, father-inlaw, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law,
stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half
sister, and including the father, mother, grandfather, or grandmother of the individual's
spouse and the individual's fiance or fiancee.
Anything provided by an individual on the basis of a personal friendship unless the
employee has reason to believe that, under the circumstances, the gift was provided
because of the official position or employment of the employee and not because of the
personal friendship.
In determining whether a gift is provided on the basis of personal friendship, the employee shall
consider the circumstances under which the gift was offered, such as:
the history of the relationship between the individual giving the gift and the
recipient of the gift, including any previous exchange of gifts between those
individuals;
(ii) whether to the actual knowledge of the employee, the individual who gave the
gift personally paid for the gift or sought a tax deduction or business
reimbursement for the gift; and
(iii) whether to the actual knowledge of the employee, the individual who gave the
gift also at the same time gave the same or similar gifts to other employees.
(i)
5)
6)
7)
8)
A commercially reasonable loan evidenced in writing with repayment due by a date
certain made in the ordinary course of the lender's business.
A contribution or other payments to a legal defense fund established for the benefit of
an employee that is otherwise lawfully made.
Intra-office and inter-office gifts. For the purpose of this Act, "intra-office gifts" means
any gift given to an employee of the Library from another employee of the Library.
Food, refreshments, lodging, transportation, and other benefits:
(i)
resulting from the outside business or employment activities (or outside
activities that are not connected to the duties of the employee, as an office
holder or employee) of the employee, or the spouse of the employee, if the
benefits have not been offered or enhanced because of the official position or
employment of the employee and are customarily provided to others in similar
circumstances;
(ii) customarily provided by a prospective employer in connection with bona fide
employment discussions; or
(iii) provided by a political organization in connection with a fundraising or
campaign event sponsored by that organization.
9)
10)
Pension and other benefits resulting from continued participation in an employee
welfare and benefits plan maintained by a former employer.
Informational materials that are sent to the office of the employee in the form of
books, articles, periodicals, other written materials, audiotapes, videotapes, or other
forms of communication.
2
�11)
12)
13)
14)
15)
16)
17)
18)
19)
Awards or prizes that are given to competitors in contests or events open to the public,
including random drawings.
Honorary degrees (and associated travel, food, refreshments, and entertainment
provided in the presentation of degrees and awards).
Training (including food and refreshments furnished to all attendees as an integral part
of the training) provided to an employee if the training is in the interest of the
governmental entity.
Educational missions, including meetings with government officials either foreign or
domestic, intended to educate public officials on matters of public policy, to which the
employee may be invited to participate along with other federal, state, or local public
officials and community leaders.
Bequests, inheritances, and other transfers at death.
Anything that is paid for by the federal governmental, the state, or a governmental
entity, or secured by the government or governmental entity under a government
contract.
A gift of personal hospitality of an individual other than a registered lobbyist or agent
of a foreign principal, including hospitality extended for a nonbusiness purpose by an
individual, not a corporation or organization, at the personal residence of that
individual or the individual's family or on property or facilities owned by that
individual or the individual's family.
Free attendance at a widely attended event permitted under Section 4.
Opportunities and benefits that are:
(i) available to the public or to a class consisting of all employees whether or not
restricted on the basis of geographic consideration;
(ii) offered to members of a group or class in which membership is unrelated to
employment or official position;
(iii) offered to members of an organization such as an employee's association or
credit union, in which membership is related to employment or official
position and similar opportunities are available to large segments of the public
through organizations of similar size;
(iv) offered to any group or class that is not defined in a matter that specifically
discriminates among governmental employees on the basis of branch of
government or type of responsibility, or on a basis that favors those of higher
rank or rate of pay;
(v) in the form of loans from banks and other financial institutions on terms
generally available to the public; or
(vi) in the form of reduced membership or other fees for participation in
organization activities offered to all government employees by professional
organizations if the only restrictions on membership relate to professional
qualifications.
(20) A plaque, trophy, or other item that is substantially commemorative in nature and that
is extended for presentation.
(21) Golf or tennis.
(22) Food or refreshments of nominal value.
(23) Catered food or refreshments.
(24) Meals or beverages consumed on the premises from which they were purchased.
3
�(25) Donations of products from an Illinois company that are intended primarily for
promotional purposes, such as display or free distribution, and are of minimal value
to any individual recipient.
(26) An item of nominal value such as a greeting card, baseball cap, or T -shirt.
Section 4. Attendance at Events.
(a)
(b)
(c)
(d)
An employee may accept an offer of free attendance at a widely attended convention,
conference, symposium, forum, panel discussions, dinner, viewing, reception, or
similar event, provided by the sponsor of the event, if:
(1)
the employee participates in the event as a speaker or a panel participant, by
presenting information related to a government, or by performing a
ceremonial function appropriate to the member's, officer's, or employee's
official position or employment; or
(2)
attendance at the event is appropriate to the performance of civic affairs in
Illinois or the official duties or representative function of the member,
officer or employee.
An employee who attends an event described in subsection (a) may accept a
sponsor's unsolicited offer of free attendance at the event for an accompanying
individual.
An employee, or the spouse or dependent thereof, may accept a sponsor's unsolicited
offer of free attendance at a charity event, except that reimbursement for
transportation and lodging may not be accepted in connection with the event.
For purposes of this Section, the term "free attendance" may include waiver of all or
part of a conference or other fee, the provision of transportation, or the provision of
food, refreshments, entertainment, and instructional materials furnished to all
attendees as an integral part of the event. The term does not include entertainment
collateral to the event, nor does it include food or refreshments taken other than in a
group setting with all or substantially all other attendees, except as authorized under
subsection (21) of Section 3.
Section 5. Disposition of Gifts. The recipient of a gift that is given in violation of this Act may,
at his or her discretion, return the item to the donor or give the item or an amount
equal to its value to an appropriate charity.
Section 6. Reimbursement.
(a)
A reimbursement (including payment in kind) to an employee from a private source
other than a registered lobbyist or agent of a foreign principal for necessary
transportation, lodging, and related expenses for travel to a meeting, speaking
engagement, fact finding trip, or similar event in connection with the duties of the
employee, as an office holder or employee shall be deemed to be a reimbursement to
the governmental entity and not a gift prohibited by this Act if the employee:
( 1)
discloses the expenses reimbursed or to be reimbursed and the
authorization to the Board of Trustees, within 30 days after the travel is
completed; and
(2)
in the case of an employee, who is salaried, receives advance
authorization, from the other employee under whose direct supervision
the employee works to accept reimbursement.
4
�(b)
(c)
(d)
For purposes of subsection (a), events, the activities of which are substantially
recreational in nature, shall not be considered to be in connection with the duties of
an employee as an office holder or employee.
Each advance authorization to accept reimbursement shall be signed by the other
employee under whose direct supervision the employee works and shall include:
( 1)
the name of the employee;
(2)
the name of the person who will make the reimbursement;
(3)
the time, place, and purpose of the travel; and
(4)
a determination that the travel is in connection with the duties of the
employee as an employee and would not create the appearance that the
employee is using public employment for private gain.
Each disclosure made under subsection (a) of expenses reimbursed or to be
reimbursed shall be signed by the other employee under whose direct supervision
the employee works (in the case of travel by an employee) and shall include:
a good faith estimate of total transportation expenses reimbursed or to be
( 1)
reimbursed;
(2)
a good faith estimate of total lodging expenses reimbursed or to be
reimbursed;
(3)
a good faith estimate of total meal expenses reimbursed or to be
reimbursed;
(4)
a good faith estimate of the total of other expenses reimbursed or to be
reimbursed; and
(5)
a determination that all those expenses are necessary transportation,
lodging, and related expenses.
Section 7. Ethics Officer.
(a)
(b)
(c)
Appointed and Elected Officials:
The Board of Trustees, at its May meeting, shall designate one of its members
as the Ethics Officer for the appointed and elected officials. Said Ethics Officer
shall serve until his/her successor is appointed.
Employees:
The Board of Trustees designates the Director as the Ethics Officer for
employees as defined herein.
Duties: the Ethnics Officer shall:
(1)
review statements of economic interest and disclosure forms of
employees before they are filed with the County Clerk; and
(2)
provide guidance to employees in the interpretation and implementation
of this policy.
Section 8. Complaint Procedure.
(a)
Complaints alleging the violation of this Policy should be filed with the Legislative
Ethics Commission.
Adopted by the Skokie Public Library
Board of Trustees
July 14, 1999
5
�7
Counsel also recommends that the Library adopt its own policy.
After lengthy discussion it was the consensus of the Board to include appointed and
elected officials within the policy provisions.
Mrs. Rich made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ADOPT THE ETHICS POLICY AS PRESENTED
BY OUR COUNSEL, SELECTING "OPTION A" WHICH
INCLUDES APPOINTED AND ELECTED OFFICIALS OF
THE LIBRARY.
The motion was unanimously approved.
With regard to Section 7 of the policy, designation of an "Ethics Officer" - Mrs. Greer
made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES DESIGNATE THE DIRECTOR AS THE ETHICS
OFFICERFOR THE LIBRARY AND THAT MR. WITRYBE
DESIGNATED THE ETHICS OFFICER FOR APPOINTED
AND ELECTED OFFICIALS AT THIS TIME.
After further discussion Section 7 of the Gift Ban and Ethics Policy was amended to
reflect the Board's recommendation that the Ethics Officer for appointed and elected officials
be designated at the May meeting of the Board of Library Trustees. Said officer shall serve
until his/her successor is appointed. (copy attached.)
The motion was unanimously approved.
AUTOMATION
The Board reviewed the 1998 JCPL audit, which was delayed in part because of the
workload of the auditor and in part because of a changeover in the Bookkeeper position at the
Waukegan Public Library. Waukegan Public Library Director Andy Stimson has assured the
JCPL Board that the problem has been addressed and that all accounts are up-to-date. The
1999 audit is well underway and should be completed shortly.
�8
LIBRARY CABLE NETWORK CHANNEL 24
The Board reviewed the July 1999 Cable Guide.
NORTH SUBURBAN LIBRARY SYSTEM
Skokie Public Library representative Pat Groh reported that five new board members
have assumed office; two kiosk models will be available at NSLS to view; and that NSLS
hosted a reception June 5 at the Botanic Gardens for area library trustees and representatives.
An Internet maillist for trustees has been developed for trustees to exchange ideas and
concerns. Board members are encouraged to join.
NSLS is co-sponsoring a program "Ethics, Policy, and the Library" to be held at Loyola
University Water Tower Campus, September 25. Discussions will center on Internet policies,
the Library Bill of Rights, protecting children, developing core values and problem-solving
techniques.
Trustee Witry will attend the one-day workshop.
COMMENTS FROM TRUSTEES
Mrs. Hunter said she read that the Evanston Library recently discovered a piece of art in
the basement with an estimated value of between $600,000-$800,000.
Mr. Witry brought the Board up to date on the project he is working on to augment the
Skokie Chronology. It will eventually become the basis for creating a course of local history
for our schools. He will also look at the Library's historical papers. He acknowledged the able
assistance of Reference Librarian Jane Hagedorn.
ADJOURNMENT
The meeting was adjourned at 9:12p.m.
r
Ci~ ~It)~
Eva D. Weiner, Secretary
�
Text
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Serial publication, paper document
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Title
A name given to the resource
Minutes, Wednesday, July 14, 1999
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Weiner, Eva D. (Secretary)
Date
A point or period of time associated with an event in the lifecycle of the resource
1999-07-14
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19990714.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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13 p.
1990s
library board meetings