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November 14, 1990
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, November 14, 1990.
CALL TO ORDER
The meeting was called to order at 7 :35 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Dr. John M. Wozniak, Vice President;
Walter B. Flintrup, Secretary; L.elda Rich; Eva Weiner; and Carolyn A. Anthony, Director.
Members absent: John J. Graham and Nonna Zatz.
Observers present: Barbara A. Kozlowski, Associate Director for Public Services;
Camille Cleland, Assistant Director for Technical Services and Automation Coordinator;
Thomas D. Kem, Coordinator of Reference Service; and Tobi Oberman, Supervisor of
Circulation Services.
Visitor: Adrienne Wade, graduate student, Medill School of Journalism, Northwestern
University.
APPROVAL OF THE MINUTES OF 1HE MEETING OF OCTOBER 10. 1990
Mr. Flintrup moved that the Board. of Trustees approve the minutes of the regular
meeting of October 10, 1990 as written, subject to additions and/or corrections. Mrs. Rich
seconded the motion.
There were no additions or corrections.
The roll call vote for approval was unanimous and the minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATE:rvIENTS
LIST OF BILLS
Mr. Flintrup made a motion, seconded by Dr. Wozniak:
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MOTION:
THAT THE FINANCIAL STATEl\ffiNTS FOR THE
GENERAL OPERATING FUND, RESERVE FUND FOR
THE PURCHASE OF SITES AND BUILDINGS, AND THE
REPORT ON THE FINE ARTS ACQUISmON FUND BE
ACCEPTED, AND TIIAT THE LIST OF BILLS FROM THE
GENERAL OPERATING FUND BE APPROVED FOR
PAYMENT, SUBJECT TO AUDIT.
After discussion the roll call vote for approval of the financial statements and bills was
unanimous.
YEAR-TO-DATE BUDGETARY STATIJS REPORT
The trustees discussed the Year-to-Date Budgetary Status Report.
PROGRAM STATISTICS SECOND QUARTER, 1990-91
Program statistics were reviewed and placed on file.
CONSENT AGENDA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S)
CORRESPONDENCE CS)
Dr. Wozniak made a motion, seconded by Mr. Flintrup:
MOTION:
TIIAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING CONSENT
AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE (5)
Letter from Diane Brodson, Head of Acquisitions, Arlington
Heights Memorial Library
Letter from Rhoda Pierce, Acting Executive Director, Illinois
Arts Council
Letter re The Herman S. Bloch Lectureship
Letter from Betsy Stunz, Chair, PLA Publications Committee
Letter from Lura Lynn Ryan
After discussion the motion to approve the Consent Agenda items passed
unanimously.
The Board discussed the letter received from Professor Herman Pines, Department of
Chemistry, Northwestern University. The Board concurred it would be appropriate to make a
contribution on behalf of the Skokie Public Library to The Herman S. Bloch Lectureship
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endowment fund at the University of Chicago established by his family and friends to
perpetuate Dr. Bloch's memory. In view of Dr. Bloch's many contributions to the Skokie
Public Library Dr. Wozniak made a motion, seconded by Mr. Flintrup:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE A CONTRIBUTION BE MADE
TO THE DR. HERMAN S. BLOCH LECTURESHIP
FOUNDATION ENDOW1vlENT FUND AT THE
UNIVERSITY OF CIDCAGO ON BEHALF OF TIIE
SKOKIE PUBLIC LIBRARY IN THE AMOUNT OF
$500.
The role call vote for approval was unanimous.
PERSONNEL
The trustees noted the appointment of Teri Foster, full-time Readers
Advisory/Audio Visual Librarian, Adult Services Department, effective November 19,
1990; Kristin Carlson, full-time Bookmobile Assistant, Community Services, effective
October 29, 1990; and Andrij Karpenko, full-time Interlibrary Loan Assistant, Adult
Services, effective October 29, 1990.
Also noted was the resignation of James I. Koehnline, full-time Information
Assistant, Adult Services, effective December 16, 1990; the promotion of Laura Hammond
to Bookmobile/Clerical Assistant, Community Services, effective August 27, 1990; and the
promotion of Richard Trauth, to full-time Assistant to the Automation Consultant and
Assistant to the Coordinator of Collection Development, effective October 2, 1990.
DIRECTOR'S REPORT
Libraty Usage--Circulation was up more than 6% for the month over October, 1989.
In addition to increases in Youth Services there were gains in audiovisual, adult
monographs, BPH materials and Interlibrary Loan requests. A Document Delivery study
will be conducted this month.
Per Capita Grant--The Per Capita check of $60,278. was received from the State this
week.
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Commonwealth Edison--Commonwealth Edison representatives acknowledge they
inadvertently stopped billing us at the "heat of light" rate in 1989, effectively increasing our
rate by 45 %. A significant credit is forthcoming.
Energy Management Control Service--Consideration of renewal of the Energy
Management Control Service provided by Johnson Controls is an agenda item at next
month's Board meeting. This service includes computerized monitoring of building
conditions including night-time alarm service. Recently Johnson analysts reported a savings
in natural gas expense from May 1987 through March 1990 of$7,540.
Telephones--Illinois Bell was requested to move two computers with modem
operations from the Library's basic group of six lines for general calls to dedicated lines. It
was discovered that all fifty lines into the building are in use and Illinois Bell installed an
additional fifty lines.
Section 125 Plan--The Section 125 Plan for establishment of optional deferral
accounts for payment of non-covered medial and dependent care expenses will be available
to staff for 1991. We were unable to implement the plan in 1990 because of the process of
implementing the new Village payroll system.
Arts Grants--Notice of $1,200. from the Illinois Arts Council of a grant for the
residency of the Chicago Moving Company in connection with National Library Week has
been received. The Skokie Fine Arts Commission has awarded $150. for a puppet show in
connection with the winter reading program for youth.
NSLS 25th Anniversazy--The System will observe its 25th Anniversary the evening
of December 4. It has been suggested that libraries might wish to recognize individuals
from their libraries who have provided distinguished contributions to the System as Board
members, such honors to be recognized in the program.
After discussion the Board concurred that all past representatives to the North
Suburban Library System Board should be recognized at the Anniversary Dinner.
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Dr. Wozniak made a motion, seconded by Mr. Flintrup:
MOTION:
TIIAT THE SKOKIE PUBLIC LIBRARY BOARD OF
1RUSTEES AU1HORIZE A CONTRIBUTION OF $100.
TO THE NOR1H SUBURBAN LIBRARY SYSTEM FOR
RECOGNITION OF ALL PAST SKOKIE PUBLIC
LIBRARY 1RUSTEES WHO SERVED AS
REPRESENTATIVES TO NSLS AS FOLLOW:
L. 0. GREEN, DONALD KRAFI', HOWARD HUMMER,
DIANA HUNTER, WALTER FLINTRUP AND EVA
WEINER.
The roll call vote for approval was unanimous.
NSLS Mentoring Grant--The North Suburban Library System has obtained an
LSCA grant entitled Recruitment Through Mentoring. The grant will place twenty college
student interns in area libraries to work full-time with a librarian for eight weeks in
summer, 1991. Each student would earn $3,000., half to be paid through grant funds and
half by the host library.
Mrs. Anthony recommended that the Skokie Public Library apply to host one or
two students.
After discussion Dr. Wozniak made a motion, seconded by Mr. Flintrup:
MOTION:
TIIAT TIIB SKOKIE PUBLIC LIBRARY MAKE
APPLICATION TO THE NOR1H SUBURBAN LIBRARY
SYSTEM (NSLS) FOR PLACEMENT OF TWO
STUDENT INTERNS IN THE SKOKIE PUBLIC
LIBRARY FOR EIGHT WEEKS IN THE SUMMER,
1991, 1HROUGH THE NSLS/LSCA MENTORING
GRANT AT A COST OF $3,000. TO THE LIBRARY.
The roll call vote for approval was unanimous.
Oakton Community College Planning--Pat Handzel and a consultant working with
Oakton Community College met with Dan Brown of the Skokie Park District and
Mrs. Anthony to discuss development of the Oakton East campus and educational trends.
Parking on Laramie--The Village has opened up parking on the west side of
Laramie as the Board requested. The Village has been most cooperative in working with
the Library on resolution of our parking concerns.
The Board concurred that a letter of appreciation be sent to the Village.
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Wbite House Conference--Mrs. Hunter, Mr. Flintrup and Mrs. Anthony attended
the Northwest Regional White House Conference meeting on Saturday, October 20 at
Harper College.
WorkshQp in Madison--Mrs. Anthony will speak to librarians in Madison,
Wisconsin, November 29 on the subject of Online vs. CD Rom catalogs.
YQuth Services Materials Complaint--We have not had a formal "Request for
Reconsideration" from the patron who objected to two titles in Youth Services.
AUDIOVISUAL MATERIALS POLICIES
The Board discussed the recommendations of the Director that the limit on
videocassettes checked out at one time be increased from two to three; and that compact
discs be made available to reciprocal borrowers. After reassurance to the Board that our
collections are large and strong enough that Skokie residents will still have a large choice in
media selection, Dr. Wozniak made a motion, seconded by Mr. Flintrup:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES INCREASE Tiffi LIMIT TO TIIREE
VIDEOCASSETTES TO BE CHECKED OUT AT ONE
TIME FOR SKOKIE PUBLIC LIBRARY
CARDHOLDERS ONLY.
The motion was unanimously approved.
Mrs. Rich made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE CHANGE IN OUR
COMPACT DISC LOAN POLICY AS RECOMMENDED
BY THE DIRECTOR, THAT COJ\1PACT DISCS BE
MADE AVAILABLE TO RECIPROCAL BORROWERS.
The motion was unanimously approved.
INSURANCE PROPOSAL AND ERRORS AND OMISSIONS POLICY RENEWAL
The trustees reviewed the insurance proposal from Boyle, Flagg and Seaman and
the quotes on the business package policy from Northbrook and Continental Insurance
Companies.
After discussion of the bid comparisons Mrs. Rich made a motion, seconded by
Dr. Wozniak:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE BOYLE, FLAGG AND
SEAMAN BUSINESS PACKAGE INSURANCE
PROPOSAL FOR THE SKOKIE PUBLIC LIBRARY
WITH THE NORTHBROOK INSURANCE COMPANY.
The roll was called. Dr. Wozniak--yes; Mrs. Rich--yes; Mr. Flintrup--no;
Mrs.Weiner--yes; Mrs. Hunter--yes. The motion passed.
Because of a previous request by the Board to have the Directors and Officers
Errors and Omissions policy renewed at the same time our business package comes due for
renewal our Agent, Thomas P. English of Boyle, Flagg & Seaman, Inc. arranged with our
carrier, the Chicago Insurance Company, to cancel the policy effective January 1, 1991,
and re-write the policy with a new effective date of January 1, 1991, as this policy must
renew on the first of a month.
Although renewal of the Directors and Officers Errors and Omissions policy was
discussed, no action was taken.
BUILDING PROGRAM
The Board reviewed the renovation financing options proposed by Commercial and
Municipal Financial Corporation.
A General Obligation Bond would require presentation of the proposed work to the
Village Board and a subsequent bond sale. The Municipal Lease Purchase Agreement
involves reimbursement from an escrow account The Note and Security Agreement gives
the Library direct control over the investment of the Note proceeds and is least cumbersome
according to Daniel W. Ryan, Village Finance Director.
After lengthy discussion Mrs. Rich made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTIIORIZE FINANCING $1,500,000. FOR
THE LIBRARY RENOVATION PROJECT 1HROUGH
COMNIERCIAL AND MUNICIPAL FINANCIAL
CORPORATION USING A NOTE AND SECURITY
AGREEMENT BEFORE JANUARY 1, 1991.
The roll call vote for approval was unanimous.
The trustees noted the letter from Bernard Babka, Hammond Beeby and Babka, in
�...
·"
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which he accepted our proposal of 10.8 percent of the construction cost as the architectural
fee for the scope of services as outlined. However, he also states there are some concerns
with the addenda to the standard agreement, which their insurance carrier will review.
AUTOMATION
The trustees noted the October 10, 1990 letter from Nick Haley, Vice President of
Geac Canada Limited, in which he apologized for the problems we experienced during the
upgrade process.
Mrs. Anthony said that at the November 8 meeting of the Joint Computer Program
for Libraries (JCPL) Board it was their decision not to press for credit for the excessive
down time during May and June.
The Board also noted the tables documenting use of the online catalog in October,
which show that most searches are done by title.
LIBRARY CABLE NEJWQRK
The trustees noted the November, 1990 Library Cable Network Program Guide for
Cable Channel 22.
REFERENCE QPDATE
Thomas D. Kern, Coordinator of Reference Service, Adult Services Department,
reported some of the recent developments in Skokie Public Library reference service. He
discussed the importance of reference guidelines and of developing a draft "Reference Skills
Evaluation Checklist" to be used in evaluating the Library's reference service.
He spoke of the varied, useful and effective new technology in the Skokie Public
Library with enthusiasm, adding that he is deeply appreciative of his association with us.
"Skokie is the place to be on the North Shore", he said
Mrs. Hunter thanked Mr. Kern for his excellent presentation.
NORTH SUBURBAN LIBRARY SYSTEM
Mr. Flintrup reported on the Board of Directors meeting of the North Suburban Library
System.
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NSLS Director, Sarah Long is looking for photographs or memorabilia to be displayed
at the NSLS 25th year anniversary celebration.
The System budget, reciprocal borrowing and library funding were also discussed.
COM1\1ENTS FROM TRUSTEES
Dr. Wozniak suggested that a letter be sent to the Village Traffic Engineer thanking him
for his assistance and cooperation during the resolution of our parking concerns.
Mrs. Hunter apprised the Board of the Skokie Sculpture Park project of paving several
prime locations in the park (a one-half mile stretch of grass, trees, shrubs and walkways) with
bricks engraved with donors names. She asked if the Board would consider "purchasing" one
brick in the name of the Library at a cost of $50.
After discussion Dr. Wozniak made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE A CONTRIBUTION ON BEHALF
OFTHESKOKIEPUBLICLIBRARYTOTHESKO KIE
SCULPTURE PARK IN THE AMOUNT OF $50. FOR
ONE BRICK TO BE ENGRAVED "SKOKIE PUBLIC
LIBRARY".
The roll was called. Dr. Wozniak--yes; Mrs. Rich--yes; Mr. Flintrup--abstain;
Mrs. Weiner--yes; Mrs. Hunter--yes. The motion passed.
ADJOURNMENT
The meeting was adjourned at 10:00 p.m.
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Text
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Title
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Minutes, Wednesday, November 14, 1990
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
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Flintrup, Walter (Secretary)
Date
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1990-11-14
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
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LBM19901114.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
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1990s (1990-1999)
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9 p.
1990s
library board meetings