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January 9, 1991
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, January 9, 1991.
CALL TO ORDER
The meeting was called to order at 7:36 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Dr. John M. Wozniak, Vice President;
Walter B. Flintrup, Secretary; John J. Graham; Zelda Rich; Norma Zatz; and Carolyn A.
Anthony, Director.
Member absent: Eva Weiner.
Observers present: Barbara A. Kozlowski, Associate Director for Public Services;
Camille Cleland, Assistant Director for Technical Services and Automation Coordinator; and
Tobi Oberman, Head, Circulation Services.
APPROVAL OF THE MINUTES OF 1HE MEETING OF DECEMBER 12. 1990
Mr. Flintrup moved that the Board of Trustees approve the minutes of the regular
meeting of December 12, 1990 as written, subject to additions and/or corrections.
Dr. Wozniak seconded the motion.
There were no additions or corrections.
The roll call vote for approval was unanimous and the minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
MOTION:
THAT THE FINANCIAL STATEMENTS FOR THE
GENERAL OPERATING FUND, RESERVE FUND FOR
THE PURCHASE OF SITES AND BUILDINGS, THE
REPORT ON THE FINE ARTS ACQUISITION FUND, AND
THE YEAR-TO-DATE BUDGETARY STATUS REPORT BE
ACCEPTED, AND THAT THE LIST OF BILLS FROM THE
GENERAL OPERATING FUND BE APPROVED FOR
PAYMENT, SUBJECT TO AUDIT.
After discussion the roll call vote for approval of the financial statements and bills was
unanimous.
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CONSENT AGENDA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S)
CORRESPONDENCE (6)
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
MOTION:
THAT TIIE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSIBES PLACE ON FILE THE FOLLOWING CONSENT
AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE (6)
Letter from Congressman Sidney R. Yates
Letter from Bridget L. Lamont, Director, Illinois State Library
Letter from Pearl Duhl, Program Chairman, Vice President of
Education, Sisterhood Niles Township Jewish
Congregation
Letter from Merle Jacob
Letter from Susan Dickens and Katherine Kozak
Letter from Jim Edgar, Secretary of State and State Librarian
The motion to approve the Consent Agenda items passed unanimously.
Mrs. Hunter read the letter sent to her from Reference Librarian, Sofia Jones, and
asked that it be included with correspondence.
1991-92 BUDGET CONSIDERATIONS
The trustees discussed budgetary concerns, utility costs, impending postal rate
increases, increasing the book budget; interest rate trends; and cost-of-living adjustment
The Board suggested Mrs. Anthony obtain information from the Village regarding
anticipated COLA for their employees and asked that she contact TCI, Skokie's cable television
company to ascertain the current number of subscribers and viewership area.
The trustees noted the gift of $25. from Joel S. and Evelyn Marks Siegel.
PERSONNEL
The trustees noted the resignation of John M. Cook, part-time Microcomputer
Assistant, Youth Services Department, effective December 2, 1990.
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DIRECTOR'S REPORT
Statistics--Circulation was up nearly 12% for the month, with adult book circulation
up over 9%. Although the overall number of information requests was down in December,
the increased volume of in-person requests reflects the heavier-than-usual December traffic
in the Library.
Fund for Great Books--The canon of "Great Books" has been revised, with a
number of new authors added and some deleted. The Great Books Discussion Group
which has met at the Skokie Public Library for over 31 years under the leadership of Allen
Schwartz has started a campaign to raise the more than $2,000. needed to purchase the new
collection for the Library.
Mrs. Hunter noted that the Great Books Discussion group has utilized the Library's
facilities for more than 30 years. She commended the group's project to underwrite the
acquisition of the new set of Great Books for the Library.
Parking on Laramie--The Village received a letter from the President of the Oakton
Terrace Condominium Association protesting the removal of No Parking signs on the west
side of Laramie. The Village Manager denied the request to reinstate the signs, observing
that "The subject signs were installed years ago without an ordinance and are not
appropriate."
llifu--Recent gifts to the Library have included two substantial sets of reference
books: Sweet's Catalog File: Products for General Building and Renovation (1989), 20
volumes, donated by Hubert J. Braun, President of J. G. Braun Company; and Corporate
Technology Directory (1990), 4 volumes, donated by Lynda Sanford of System Reference
Service who won it in a drawing at the Online CD/ROM 90 Conference.
The Board asked that a letter be sent to Lynda Sanford thanking her for her
generous contribution.
In response to the question raised at the December Board meeting, Mrs. Anthony reported
the number of dial up searches for the month of September were 1380 and in October 1539. The
breakdown of the 1380 dial ups were 833 general or individual and 547 were other libraries.
�4
Cross Cultural Workshqp--Eleni Kokkino of the Illinois Resource Center presented
a cross cultural awareness workshop for staff December 14. She discussed the different
levels or aspects of culture and the adaptation process of adjusting to a new culture.
Japanese Concert and Reception--Mrs. Hunter and Mrs. Anthony attended a concert
presented by the Tokyo Brass Ensemble December 20. The program of varied types of
music also included pieces performed by local Japanese American artists including former
Young Steinway performer Tokiko C. Takeuchi.
Professional Meetings--Mrs. Anthony will attend meetings at the American Library
Association's Midwinter Conference from January 11-15 in Chicago. Her current responsibilities
are: Director-at-Large of the Metropolitan Libraries Section, Co-chair of the ALTAJPLA Common
Concerns Committee and a member of the Kellogg/Education Information Center Advisory
Committee.
PLA Conference in San Diego--Four Board members and five staff members including
Mrs. Anthony have been registered for the PLA National Conference in San Diego in March.
One staff member is attending a preconference on planning library services for a culturally diverse
population and two staff members are attending postconferences on intellectual freedom and youth
services.
Discussion ensued regarding the Board's policy on conference attendance; the
increasing costs involved; and the range of expenses incurred being dependent on
individual length of attendance.
It was the consensus of the Board that the Library continue prepayment of
registration fees, related meal functions, programs of special interest and airfare. And,
because the usual advance of $500 in some instances does not cover hotel room costs, the
Board agreed an increase in the advance was necessary.
After discussion Mr. Flintrup made a motion, seconded by Mrs. Zatz to increase the
conference attendance advance to $750.
Upon Mr. Graham's suggestion to change the motion to approve a per diem basis
advance of $150. per day Mr. Flintrup withdrew his motion.
�5
The motion was reworded:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE AN INCREASE IN THE
CONFERENCE ATTENDANCE EXPENSE ADVANCE
FOR TRUSTEES FROM A $500. TOTAL ADVANCE TO
AN ADVANCE OF $150. PER DAY.
The roll call vote for approval was unanimous.
BUILDING PROGRAM
The Board reviewed the Agreement Between Owner, Board of Trustees, Skokie
Public Library and Architect, Hammond Beeby and Babka, Inc. dated January 9, 1991
(AIA Document B141, July 1977), as amended by Robbins, Schwartz, Nicholas, Lifton
and Taylor, Ltd.
After discussion Mrs. Zatz made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROvE THE OWNER/ARCHITECT
AGREEMENT DATED JANUARY 9, 1991 AS
AMENDED BY ATIORNEYS ROBBINS, SCHWAR1Z,
NICHOLAS, LIFTON AND TAYLOR, LTD.
The roll call vote for approval was unanimous.
Mrs. Anthony reported on her December 18, 1990 meeting with Village Manager
Albert J. Rigoni, Corporation Counsel Barbara Meyer, and Acting Finance Director Bob
Nowak regarding Library renovation financing.
The Village expects to hear by late January whether it will receive a federal grant
toward completion of the flood control project. If the grant is forthcoming, they will
proceed with the note and security agreement for the Library as previously discussed. If
the grant request is denied, a bond issue will be developed and the Library's request will be
included. In either case, the plan is to proceed with the paperwork and preparations.
Since the loan documentation with either financing method lists the Village as the
borrower, the Village would like a written intergovernmental agreement between the
Library and the Village stating that the debt is in fact the Library's debt. They would like a
�6
statement from us regarding the proposed. use of the Sites and Buildings Fund and formal
action by the Board regarding plans for repayment of the debt.
Additional Board action is needed to indicate alternate plans for repayment of the
loan should a drop in the assessable tax base cause insufficient funds to be generated by the
.02% levy.
After discussion and review of the wording suggested by the Village, Dr. Wozniak
made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ADOPT THE RESOLUTION AS FOLLOWS:
"THE BOARD OF LIBRARY TRUSTEES
ACKNOWLEDGES THAT THE DEBT OF $1,500,000.
INCURRED BY THE VILLAGE ON THE LIBRARY'S
BEHALF IS IN FACT SOLELY THE RESPONSIBILITY
OF THE SKOKIE PUBLIC LIBRARY. IF AN ANNUAL
CAPITAL LEVY OF .02% FAILS TO YIELD
SUFFICIENT FUNDS FOR REPAYMENT OF THE
LOAN, THE BOARD WILL USE OTHER FUNDS FROM
THE RESERVE FUND FOR THE PURCHASE OF SITES
AND BUILDINGS OR THE GENERAL OPERATING
FUND AS NEEDED FOR REPAYMENT OF THE DEBT."
The roll call vote for approval was unanimous.
EMPLOYEE AWARDS
It was the consensus of the Board that the three year employee award program was a
worthwhile experiment. Board members who have served on the Employee Awards
Committee agreed it was difficult to single out candidates for recognition of excellence.
It was the recommendation of the Director to discontinue the program for as many
employees who are happy with the program there are as many who are not.
After discussion Mr. Flintrup made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES DISCONTINUE THE EMPLOYEE AWARD
PROGRAM IN ITS PRESENT FORM.
The roll call vote for approval was unanimous.
�7
AUTOMATION
The trustees reviewed the Joint Computer Program for Libraries (JCPL) Financial
Statements and the notes thereto for the fiscal year ended April 30, 1990, as prepared by
Evoy, Kamschulte, Jacobs & Company, Certified Public Accountants.
LIBRARY CABLE NETWORK
The trustees noted the January, 1991 Library Cable Network Program Guide for
Cable Channel 22.
PROPOSAL FOR ALL-DAY, ALL-STAFF IN-SERVICE WORKSHOP
An all-day, in-service workshop would provide continuing education for all
personnel. Several libraries have done this type of program annually. In-service workshops
generally promote the spirit of teamwork and provide useful management tools for staff. A
Myers-Briggs workshop for Skokie Public Library staff members is proposed for Friday,
September 13, 1991. To enable all staff members to participate, the Library would need to
be closed that day. Expenses for the in-service workshop including speaker's fee and box
lunch would be about $2,200.
Mrs. Hunter voiced concern that since we may need to close the Library during some
phase of renovation construction we should consider the timing of the all-staff in-service
workshop so the Library will not be closed for an extended time in close proximity. We should
attempt to work with the architects on the timing of possible closing for construction so it does not
coincide.
After discussion Board members agreed that there is ample time to alert Library patrons to
the all day closing of the Library September 13.
Dr. Wozniak made a motion, seconded by Mr. Flintrup:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ADOPT THE PROPOSAL AS PRESENTED
FOR AN ALL-DAY, ALL-STAFF IN-SERVICE
WORKSHOP, FRIDAY, SEPTEMBER 13, 1991.
The roll call vote for approval was unanimous.
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TECHNICAL SERVICES DEPARTMENT VPDATE
Camille Cleland, Assistant Director for Technical Services and Automation
Coordinator, reported on the daily functions and responsibilities of the Technical Services
Department which include ordering, cataloging, and processing library materials.
Additional duties include boxing by subject all materials withdrawn from the collection
for the annual book sale. A variety of reports are prepared daily, quarterly, monthly and
annually, including fund accounting reports, circulation and overdue statistics, periodical
holdings, and standing order list.
NORTH SUBURBAN LIBRARY SYSTEM
Mr. Flintrup reported there was no meeting of the North Suburban Library System
Board of Directors in December.
COMMENTS FROM TRUSTEES
Mr. Graham asked that all personnel involved with the Holiday Luncheon be
complimented.
Mrs. Zatz said there are quite a few movies scheduled at the Library she would enjoy
attending, but because we changed our movie night from Thursday to Wednesday it is
impossible for trustees to take advantage.
Mrs. Hunter commended Maryann Mondrus for the preparation of the booklist "You
and Your Aging Parents." She suggested we target distribution of the list to centers,
institutions, and groups which would most benefit from the information, along with our usual
internal distribution points.
ADJOURNMENT
The meeting was adjourned at 10: 15 p.m.
�
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Title
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Minutes, Saturday, January 9, 1991
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
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Flintrup, Walter (Secretary)
Date
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1991-01-09
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19910109.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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8 p.
1990s
library board meetings