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May 8, 1991
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, May 8, 1991.
CALL TO ORDER
The meeting was called to order at 7 :34 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Dr. John M. Wozniak, Vice President;
Walter B. Flintrup, Secretary; John J. Graham; Zelda Rich; Nonna Zatz; and Carolyn A.
Anthony, Director.
Member absent: Eva Weiner.
Observers present: Barbara A. Kozlowski., Associate Director for Public Services;
Brenda Murphy, Head, Youth Services; Tobi Oberman, Supervisor of Circulation Services;
Pat Groh, Coordinator of Community Services; and Andrij Karpenko, Interlibrary Loan
Assistant.
APPROVAL OF THE MINUTES OF TIIE MEETING OF APRIL 10, 1991
Mr. Flintrup moved that the Board of Trustees approve the minutes of the regular
meeting of April 10, 1991 as written, subject to additions and/or corrections. Dr. Wozniak
seconded the motion.
There being no additions or corrections the motion passed unanimously and the
minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATElVIENTS
LIST OF BILLS
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
MOTION:
THAT THE FINANCIAL STATElVIENTS FOR TIIB
GENERAL OPERATING FUND, RESERVE FUND FOR
THE PURCHASE OF SITES AND BUILDINGS, AND
REPORT ON THE FINE ARTS ACQUISffiON FUND BE
ACCEPTED, AND THAT TIIB LIST OF BILLS FROM THE
GENERAL OPERATING FUND BE APPROVED FOR
PAYMENT, SUBJECT TO AUDIT.
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After discussion the roll call vote for approval of the financial statements and list of
bills was unanimous.
CONSENT AGENPA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTivlENT HEAD(S)
PROGRAM STATISTICS FOURTH QUARTER 1990-1991
CORRESPONDENCE C3l
Mrs. Zatz made a motion, seconded by Dr. Womiak:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING CONSENT
AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. PROGRAM STATISTICS FOURTH QUARTER 1990-1991
5. CORRESPONDENCE (3)
Letter from George H. Ryan, Secretary of State and
State Librarian
Memorandum to Delegates and Observers, Illinois
Regional White House Conferences from Bridget L.
Lamont
Letter from Allen D. Schwartz, Robbins, Schwartz,
Nicholas, Lifton & Taylor, Ltd.
After discussion of Mr. Schwartz's letter it was the consensus of the Board to notify
Albert R Wohlers & Company, Administrators of the Association Professional Liability
Insurance Plan, of our wish to have our legal counsel represent us in selected cases. Also,
which cases would have representation by our legal counsel would be the decision of the
Skokie Public Library Board of Trustees. If this amendment can not be written into the current
policy we will investigate obtaining coverage through other companies that would accept this
substitution of counsel.
After discussion of library use statistics the motion to approve the Consent Agenda
items passed unanimously.
YEAR-TO-DATE BUDGETARY STATUS <Not on Consent A~endal
The Year-to-Date Budgetary Status Statement was noted and placed on file.
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PERSONNEL
The trustees noted the retirement of Sofia Jones, Reference Librarian, Adult Services,
effective May 18, 1991 and the resignation of Syed A. Ali, Page II, Circulation Department,
effective May 8, 1991 and Gerard J. Kaszubowski, Audio Visual Services Technical Manager,
Adult Services, effective May 12, 1991.
Also noted were the following appointments: Joseph Sebastian, part-time
Microcomputer Assistant, Youth Services, effective May 8, 1991; Steven Jablonski, temporary
part-time Information Assistant, Adult Services, effective June 10 through September 6, 1991
and Jeannie K. Cho, part-time Librarian, Adult Services, effective May 12, 1991.
DIRECTOR'S REPORT
Library Usage--Circulation in April, 1991, at 82,868 is the first time circulation has
exceeded 80,000 in one month. The gate count at over 46,000 indicates what a busy month it
was. In spite of all the activity turnaround time was excellent at 92% of book trucks reshelved
in two days. Staff certainly deserves to be complimented
National Librazy Week 1992--Grant funding of$600 was received for next year's
National Library Week residency.
Utility Credit--Commonwealth Edison notified us of a credit of $33,270.31 for service
from 2/9/89 through 1/17/91. Our protest began in April, 1989, with a bill that seemed
unusually high. Since we have withheld about $9,000. in disputed payment, the net credit of
ca. $24,000. will be applied to future bills.
Macintosh Theft--A Macintosh computer was stolen from the Technical Services
Department during the evening or night of April 15. The loss, valued at $1,140., was reported
to the Skokie Police. Additional security precautions have been taken to protect other
microcomputers and potentially vulnerable items. Procedures to increase security have been
reviewed with staff.
White House Conference Delegate From Skokie--Mrs. Anthony met with Allen Sorkin,
Skokie resident and lay delegate from Illinois to the White House Conference. He is President of
Sorkin-Enenstein Research Service, Inc. and has conducted studies for the Lincoln Trail Library
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System and the Illinois State Library on topics such as factors affecting the likelihood of passage
of library referenda and the impact of public libraries on local economic development .
Illinois Library Association <ILA) Legislative Day--Mr. Flintrup, Mrs. Zatz and
Mrs. Anthony attended ILA Legislative Day in Springfield April 24, and by prior arrangement,
had dinner with Senator Martin Butler and Representative Jeff Schoenberg. They spoke with
Senator Howard Carroll and an aide to Louis Lang. They discussed the need for funding to
supplement the property tax for public libraries, especially if restrictions are placed on
increases in property tax levies.
Legislators were given a Skokie Public Library SOth Anniversary pin and
Mrs. Anthony personally gave a pin to Governor Jim Edgar and Secretary of State George
Ryan.
LACON! Trustee Dinner--Mrs. Rich, Mrs. Weiner, Mrs. Zatz and Mrs. Anthony
attended the LACONI Trustee Dinner in Oakbrook Terrace April 26. The speaker was Edith
Skom, author of The Mark Twain Murders.
Telephones--A representative from Midco came to the Library for one and a half days
to provide an hour long refresher training session to staff on use of the telephone system. We
received a report from our volunteer consultant Bert Olea and met with him to discuss
possibilities for improvement in handling of telephone requests.
The trustees discussed the need to improve the perception of the Library to patrons who
telephone because the switchboard operations offer a lasting first impression. It was agreed
the switchboard should be manned by someone who speaks distinctly and clearly and has a
knowledge of staff names, departments and how to direct calls.
It was also suggested that staff members identify themselves by name when a call is
directed to them, or at the least, to name the department reached.
The use of mobile phones in the Reference Department was suggested.
Youn~
Steinway Anniyersary--Mrs. Anthony met with Emilio del Rosario to plan the
schedule of concerts for the upcoming Tenth Anniversary Series of Young Steinway concerts.
We will have a gala anniversary concert January 5, 1992, with Wendy Warner, cellist as our
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celebrated Young Steinway artist Ms. Warner, a student at Curtis, will perform with
Rostopovich at Carnegie Hall this October, followed by a three concert engagement with the
Chicago Symphony.
All Staff In-Service Workshop--Plans are proceeding for the all staff in-service
workshop September 13. Direct costs for the workshop including speaker's fee, expenses,
materials for staff and luncheon will be $2,760. or $23. per staff member, assuming
attendance of 120. The additional cost for paying part-time staff for 7.5 hours (who might
have worked fewer or no hours that day if there weren't a workshop) is estimated at $2,208.
Mrs. Hunter asked that the estimate of costs include entire staff costs, including fulltime staff attending workshop, to give a complete account of workshop costs.
Gift From Sears--Sears Catalog Division has promised to send us three or four boxes
per year of sample book/cassette packages and other children's materials which they receive
from publishers as samples for possible inclusion in the Sears catalog.
visitors From Glenview--Sixteen staff members from the Glenview Public Library will
visit Skokie Public Library during the afternoon of their staff day May 10. They are interested
in Business Reference, Automated Acquisitions, Geac, Periodicals and Microfilm, Services for
the Disabled and Circulation.
Upcoming Events--Most of the librarians in Adult Services attended an all day
workshop on Readers Advisory Services May 7. Mrs. Anthony will be in Springfield
May 22-23 for the Illinois State Library Advisory Committee. Skokie Public Library will host
the annual Bookmobile Roundup for area libraries May 31. Our annual book sale will be
May 31-June 1.
COMMUNITY SERYICES UPDATE
Patricia Groh, Coordinator of Community Services, discussed outreach activities of the
Community Services Department which include Bookmobile operations, services to the
disabled (through Skokie Accessible Library Services/SALS), maintaining contacts and
delivering materials and services to community institutions and groups.
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Services to six nursing homes and one adult day care center include short story
discussions, Senior Literary Circle discussions, and programs on a variety of subjects given
by Adult Services librarians.
Other outreach services include programs to Skokie based community groups and
clubs; tours of the Library; Geac instruction for groups and classes; and staffing a table at the
Skokie Farmers' Market each year. This year's annual Bookmobile Roundup, May 31, will be
hosted by Skokie Public Library.
During discussion it was suggested that each year the Library target a new group and
apprise them of what the Library has available both in the Library and in outreach services.
Skokie Accessible Library Services, managed by Lesley Williams, provides Library
services to the disabled We are the only Chicago area institution currently loaning electronic
magnifiers for use in individual homes.
The Library of Congress Talking Book Program is administered by two volunteers
who process and fill orders for taped books used by visually impaired patrons.
The volunteer program is coordinated through Community Services. Our volunteer,
Patricia Kretchmer, was named Citizen of the Month by Lerner Newspapers as a result of her
work for the Library.
BUILDING PROGRAM
The letter to Mayor Jacqueline Gorell from Diana Hunter, dated April 29, 1991, was
noted by the trustees.
Robert Nowak, Village Finance Director, said the Village has received two financing
proposals and they will be presented at the May 20 Village Board meeting.
Mrs. Anthony reported Trustees Graham, Weiner and Wozniak were sworn in at the
May 6 Village Board meeting.
REVIEW OF SKOKIE PUBLIC LIBRARY POLICIES
Yic1eocassette Loan Policy--Current Board policy states that video revenue should go
back into the purchase of videocassettes. Circulation of videocassettes has increased by 10%
or more each year and was over 40,000 in the current fiscal year. In November, 1990 we
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increased the limit from two to three videocassette titles per family but did not change the fee of
$1 per tape borrowed.
There is great variation among libraries with regard to videocassette policies. Some
charge no fees, others $.50-$2.00 per loan. Some libraries make a distinction in fee based on
feature/non-feature length of film, length of loan, children's vs. adults. Overdue fines are
generally $1-$2 per day.
During discussion the Board agreed that we should continue to charge a $1 insurance
fee per videotape borrowed. The Director proposed that revenue from the video fee be used to
support all AV media as the revenue is more than we want to spend on video alone, especially
with current space constraints.
There was concern with distribution of the video revenue to support the purchase of
videocassettes, audiocassettes and compact discs. Mrs. Hunter said she would prefer the
policy was not open-ended and asked for further clarification as to the way the Audio Visual
line of the budget would be used.
After further discussion Mrs. Zatz made a motion, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUS1EES ACCEPT THE RECOMMENDATION OF THE
DIRECTOR THAT WE CONTINUE TO COLLECT A VIDEO
INSURANCE FEE WITH THE REVENUE TO BE USED TO
SUPPORT THE PURCHASE OF NON-PRINT MEDIA
INCLUDING, VIDEOCASSEITES, AUDIOCASSEITES
AND COMPACT DISCS.
The roll was called. Dr. Wozniak--yes; Mrs. Zatz--yes; Mrs. Rich--yes; Mr. Flintrup-no; Mr. Graham--yes; Mrs. Hunter--no. The motion passed.
Smoking Policy--The trustees reviewed the present Smoking Policy of the Skokie
Public Library and the Village Ordinance that requires all employers to maintain a written
smoking policy. The Board agreed to review the Smoking Policy as part of its periodic review
of Library policies.
There have been a number of complaints about the smoky vestibule and some requests
from the public for a more restrictive smoking policy.
After discussion Mr. Graham made a motion seconded by Mrs. Rich:
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MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE THE LIBRARY BECOlVIE TOTALLY
SMOKE FREE (WITH THE EXCEPTION OF THE STAFF
ROOM AND THAT THE STAFF ROOM EXCEPTION BE
RECONSIDERED IN SIX MONTHS).
The roll call vote for approval was unanimous.
A short recess was called at 9: 15 p.m. At 9:25 p.m. discussion regarding policies
resumed.
ProfWUI1 Bud&et Policy--Mrs. Hunter said that historically, the philosophy of the
Skokie Public Library has been that no honoraria be paid to program presenters and that all
programs given in the Library be arranged without using tax dollars. Mrs. Hunter emphasized
the need for creativity and initiative in obtaining programming for the Library without cost to
the Library.
Discussion ensued regarding the variety of programs being offered; the range of
honoraria paid; and the difficulty in setting standards for payment for some programs and not
others.
Of the $20,000. program budget, Mrs. Anthony said that approximately $8,000. is
used directly for programming expenses--honoraria and supplies for in-house programs.
Films and the payment of ASCAP fees also come out of the program budget
Mr. Graham suggested that the discussion be postponed until next month; that the
trustees reflect on the information presented this evening; and that any additional ideas or
concerns be brought to the Director's attention before the June 12 meeting.
AUTOMATION
There was no report on Automation.
LIBRARY CABLE NETWORK
The trustees noted the May, 1991 Library Cable Network Program Guide for Cable
Channel 22.
NORTH SUBURBAN LIBRARY SYSTEM
Mr. Flintrup reported on the meeting of the NSLS Board of Directors.
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The proposal to eliminate SAVS fees charged for film and video use was approved and
three Board vacancies were filled: Dale Ridder, Zion-Benton Public Library District; Ronald
Bruner from the Lake Forest Public Library; and Eldred Dusold from the Prospect Heights
Public Library District were appointed
Mr. Flintrup will submit his application for NSLS Board candidacy because his two
year term expires June, 1991. He will have served the six year limit in June, 1993.
The memorandum from Bill Blaine, Chair, Reciprocal Borrowing Program Review
Task Force and Mrs. Anthony's reply to the Draft RBP Tenets were noted by the Skokie
Public Library Trustees.
COMMENTS FROM TRUSTEES
Mr. Graham said he has received many positive comments about the Library whenever
and wherever he has worn his Skokie Public Library 50th Anniversary pin.
Dr. Wozniak mentioned an article he read in the Sunday Chicago Sun-Times which
notes Skokie as a popular suburban community being sought after by new home buyers and
mention is made of our remarkable library.
Mrs. Hunter reminded the Board of the ALTA Legislation Committee program during
the American Library Association Conference in Atlanta, Saturday, June 29, 2-4 p.m.
Congressman Ben Jones is the featured speaker.
ADJOURfil4ENT
The meeting was adjourned at 10:35 p.m.
�
Text
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Title
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Minutes, Wednesday, May 8, 1991
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Flintrup, Walter (Secretary)
Date
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1991-05-08
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
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LBM19910508.pdf
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Skokie Public Library, Skokie, IL
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eng
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1990s (1990-1999)
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9 p.
1990s
library board meetings