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November 13, 1991
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held Wednesday, November 13, 1991.
CAI .I. TO ORDER
The meeting was called to order at 7:30 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Walter B. Flintrup, Vice President; John J.
Graham; z.elcla Rich; Susan Brill Schreck; Eva Weiner; and Carolyn A. Anthony, Director.
Member absent: Norma Zatz, Secretary.
Observers present: Camille Cleland, Assistant Director for Technical Services and
Automation Coordinator; and Tobi Oberman, Supervisor of Circulation Services.
Also present: Thomas P. English, Boyle, Flagg and Seaman, Inc., Insurance
Consultants.
The regular order of business was changed to allow Mr. English to make his
presentation regarding renewal of the Skokie Public Library's insurance package.
INSURANCE
Mr. English discussed coverages of each policy listed in the Boyle, Flagg & Seaman
proposal for 1991-92 renewal of the Skokie Public Library insurance package, which
includes Property Damage, Glass, Boiler and Machinery, Inland Marine, General Liability,
Automobile, Workers' Compensation and Employers' Liability, and Business Umbrella
Liability. The estimated total premium is $38,820.
During discussion Mrs. Hunter stated that the $1,000. deductible for the Libraryowned art collection would not provide insurance coverage for most incidents. Could the
deductible be reduced to $250. or $500.? Mr. English will look into what the additional
cost would be to lower the deductible.
Mr. English said he solicited proposals from other companies. Four were interested,
but declined to quote due to current pricing. Mr. English distributed information on optional
quotes and a comparison between Northbrook and the lliinois Library Association quote.
�~~,~&~,~.
~~ -~
OPI'IONAL QUOTES
FOR
SKOKIE PUBLIC LIBRARY
Illinois Library Association:
Library Insurance Management
Quotation Attached.
&
Ri sl<: Control Cooperative (L. I.M. R. I.C .C.)
No quotation was requested due to the following items discussed with Carolyn
Anthony .
1.)
2. )
Required applicat ion fee $300.00
Program requires signed pool i ng agreements which state that
the Property & Casualty Insurance m be written as a self
ay
insured program wi th 2/3rd ' s m ber ship approval .
em
3. )
4. )
Program restri cts tennination to a one year served notice
Ordinance requi red states the "Increasingly difficult to purchase
insurancE;? from commercial sources" and "where such insurance is
available the costs of s uch coverage often exceeds the ability
of the respective library systems and librarys to pay for such
insurance".
5.)
Unl imited assessability for prior m
embersh ip
Companies declining to quote due to current pricing :
3. )
American States
Travelers
C.N .A .
4.)
u.s .F. & G.
1.)
2. )
�!J&~, ~ &: ~, ~.
JJ~~udaudiNorthbrool<:
.,
.
'
20 , 772
Package
I . L.A .
21,993
Incl . in Paclrnge
Automobile
3 ,862
Umbr e lla
2 ,500
3, 000
Workers Compensation
9,547
10,021
$36 ,681.00
$35 ,014.00
Variances in Quot es :
I.L . A.
Back up of sewer limited to
N, B.
1.)
Full Property l i mit
~10 , 000
Travelers
Boiler & Machinery
I.L .A.
2, 139
523
Variances in Quotes:
1. )
I.L.A.
Limi t of Liability l i mited to 2,000,000
Travelers Limit of Liability unl i mited
L.P .L . I.
Directors and Officers
I.L .A.
4, 140
2,595
Variances in Quotes :
L.P .L.I.
Ful l prior acts coverage
I.L . A.
1.)
Prior acts coverage retroact i ve to 12/88
Total s:
$42,960.00
$38,132 . 00
S~ary:
Savings
Var iance
$ 1,667
Bacl<:-up of sewer 10,000 limit in lieu
of 18,797 , 150 limit
$ 1,545
E & 0 acts limited to 3 years in lieu
of unlimited
$ 1, 616
Boiler & Mach inery limited to 2,000,000
i n lieu of unlimited
$4 , 828.00 . Total Savings I.L . A. Program
�2
Mrs. Hunter asked Mrs. Rich to act as Secretary in Mrs. Zatz's absence.
After discussion Mr. Graham made a motion, seconded by Susan Brill Schreck:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE INSURANCE PROPOSAL FROM
BOYLE, FLAGG AND SEAMAN, INC. AS PRESENTED, WITH
THE POSSIBILITY OF LOWERING THE FINE ARTS
DEDUCTIBLE FOR SKOKIE PUBLIC LIBRARY-OWNED ART.
Mr. Flintrup made a motion to table insurance discussion. There was no second.
The roll was called for approval of the motion to accept the insurance proposal.
Mrs. Schreck--yes; Mr. Flintrup--no; Mr. Graham--yes; Mrs. Weiner--yes; Mrs. Hunter--yes;
Mrs. Rich--yes. The motion passed.
Mrs. Hunter thanked Mr. English for his presentation.
Mr. English left the Board Room at 8: 10 p.m.
The meeting was returned to the regular order of business.
APPROVAL OF THE MINUTES OF THE REGULAR 1\IBETING AND THE SPECIAL
MEETING OF OCTOBER 9. 1991 AND THE SPECIAL MEETING OF OCTOBER 24. 1991
Mr. Flintrup moved that the Board of Trustees approve the minutes of the regular meeting
of October 9, 1991, the special meeting of October 9, 1991, and the special meeting of October 24,
1991 as written, subject to additions and/or corrections. Mrs. Rich seconded the motion.
There were no additions or corrections.
The roll call vote for approval was unanimous and the minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LISTS OF BILLS
Mr. Graham made a motion, seconded by Mr. Flintrup:
MOTION:
THAT THE FINANCIAL STATE:MENTS FOR THE
GENERAL OPERATING FUND, RESERVE FUND FOR
THE PURCHASE OF SITES AND BUILDINGS, REPORT
ON THE FINE ARTS ACQUISffiON FUND, 1991
LIBRARY PROJECT FUND, AND LIBRARY NOTE
FUND BE ACCEPTED, AND THAT THE LISTS OF
BILLS FROM THE GENERAL OPERATING FUND AND
THE 1991 LIBRARY PROJECT FUND BE APPROVED
FOR PAYMENT, SUBJECT TO AUDIT.
�3
During discussion Mrs. Hunter suggested we dispense with Paradise Plant Rental services
when construction begins. After the renovation is completed the money saved by not using
Paradise Plant Rental can be put toward the purchase of necessary replacement plants.
Mrs. Schreck asked what precautions will be taken to protect computers from construction
dust. Mrs. Anthony said that this is of concern both for Geac equipment and the Library's
Macintosh computers. JCPL is talking with field engineers on the subject. Terminals that can be
will be covered and contractors are expected to erect floor to ceiling plastic curtains in construction
areas.
In response to Mr. Flintrup's question last month about the number of Baker and Taylor
checks, Mrs. Anthony stated that the Accounting Office lists invoice numbers on the bottom half
of our check, which only has space for 8 lines. Since we receive many invoices from Baker and
Taylor throughout the month, it is necessary to issue a number of checks.
The roll call vote for approval of the financial statements and lists of bills was unanimous.
YEAR-TO-DATE BUDGETARY STATIJS CNoton Consent Agenda)
The Year-to-Date Budgetary Status Statement was noted.
BUDGET LINE TRANSFERS
Mrs. Anthony reported that the Small Equipment (Line 26) is overspent by 11 % and that
other budget lines may be a problem before the end of the year. These lines include Conference,
Membership, Workshops (Line 13); Furniture and Equipment (Line 30); and Employer's FICA
and IMRF (Line 32). Because we have recently assumed the FICA/IMRF payment from the
Village, we were not on the routing to receive notice of the rate increase when it could have been
incorporated into our budget The overall budget is fine and we anticipate a significant overage in
Utilities (Line 12) because of the credit of about $40,000. from Commonwealth Edison.
After discussion the Board concurred with the recommendation of the Director to wait
until closer to the end of the fiscal year for budget line transfers, but would utilize the information
in forming the 1992-93 budget
�4
AUDIT /WOLF & COMPANY
The Skokie Public Library, Component Unit Annual Financial Report for the Year Ended
April 30, 1991 and the Skokie Public Library, Illinois Management Letter for the Year ended
April 30, 1991 were noted.
Mr. Flintrup made a motion, seconded by Mrs. Rich to accept the Wolf & Company
reports. The motion passed unanimously.
CONSENT AGENDA ITEMS
CIRCULATION REPORTS
LIBRARY USE STATISTICS
PROGRAM STATISTICS SECOND QUARTER FY 1991-92
REPORT(S) FROM DEPARTI\IBNT HEAD(S)
CORRESPONPENCE (4)
Mr. Graham made a motion, seconded by Mr. Flintrup to place the Consent Agenda
items on file with the exception of the letter from Mr. Reznick, which will be addressed
separately.
MOTION:
1HAT TIIE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARY USE STATISTICS
3. PROGRAM STATISTICS SECOND QUARTER FY 1991-92
4. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE (4)
Letter to Virginia Boggs
Letter to Brenda Murphy
Letter to Brenda Murphy and Youth Services Staff
Letter from John Reznick
The drop in Interlibrary Loan statistics was discussed.
Mrs. Hunter recommended that Library tours be discontinued during renovation
work and that the Bookmobile visit each Skokie school at the beginning of the school year
as a regular practice.
Mrs. Hunter recommended that when publicity is noted about programs or projects
in which the Library took part and the Library is not mentioned, a letter should be sent to the
editor of the newspaper or magazine, under the Board President's signature, stating how
delighted the Library was to be a part of it It is important the community is aware of the
�5
Library's involvement in innovative projects. She cited the exclusion of recognition of the
Library's contribution and involvement in the Village's publicity for the Skokie Festival of
Cultures and more recently the three week "archaeological dig" project of St. Peter School
Junior High students.
The motion to approve the Consent Agenda items with the exception of Mr. Reznick's letter
passed unanimously.
The Board addressed Mr. Reznick's request for resumption of reciprocal borrowing with
Chicago Public Library. It was the unanimous decision of the Board that there is no reason to alter
the Skokie Public Library policy at this time. A letter will be sent to Mr. Reznick advising him of
the Board's decision.
GIFT OF $10.00 FROM NORMA ZAT'Z
The gift of $10.00 from Norma Zatz was noted.
1991 TAXLEvY
The October 25, 1991 memorandum to Albert J. Rigoni, Village Manager, from Robert J.
Nowak, Director of Finance, noting the proposed property tax levy for Fiscal Year 1991-92 was
reviewed.
PERSONNEL
The trustees noted the appointment of Herta Heller to full-time Library Assistant, Technical
Services, effective October 28, 1991 and Mara Warner, Substitute Librarian, Adult Services,
effective October 23, 1991. Also noted were promotions within Circulation Services of Eileen
Coulombe, from part-time Senior Page to part-time Clerk, effective November 10, 1991 and
Pamela Rai from part-time Page to part-time Senior Page, effective November 10, 1991.
The resignation of Janet Torstensson, part-time Clerk, Circulation Services, effective
November 9, 1991 and the leave-of-absence of Ruth Weinberg, part-time Clerk, Circulation
Services, effective December 9, 1991 - April 8, 1992 were also noted.
�6
DIRECTOR'S REPORT
Usage--Circulation in October 1991 was up only 2% over circulation for October 1990,
with the greatest gains in the circulation of compact discs, audiocassettes, videocassettes and the
Bookmobile. Circulation of BPH materials was also up sharply while large type books showed a
decrease in circulation. Reference and information services were up by nearly one third for the
month. Last fall, information requests had shown no gain from the previous year so we may be
making up the difference this year.
Personnel News--Toni Rang, Information Assistant, Youth Services and Adult
Services, was hospitalized with pneumonia and moved to intensive care November 8. Susan
Dickens is back this week from her extended illness.
Heating and Cooling Systems--The cold snap occurred before the cooling tower was
drained, but the draining was accomplished before any pipes were broken. The computer expert
and controls expert from Johnson Controls came to the Library-they felt it was helpful in
diagnosing problems with the interplay of both functions in the two buildings and recommended
replacement of the pneumatic controls for mixed air control. After consulting with the engineers
who are working with Hammond Beeby and Babka, Mrs. Anthony approved the proposal.
Village l&vy--A copy of the article from the Skokie Life about the Library and Village
levy was noted by the Board. Mrs. Anthony attended the Village Board meeting November 4
when the levy ordinance was introduced. There were no comments or questions about the levy
from citizens at that meeting. Mrs. Anthony will also attend the Village Board meeting for the
second reading November 18.
Construction Bid Process--The bid drawings and documents were issued October 28 as
planned. Robin Johnson conducted two walk-throughs of the building October 31 and
November 4. So far, twenty-three contractors have registered with the architects and picked up
bid packages.
JCPL <Joint Computer Program for Libraries)--The JCPL Board will submit a bid for
twenty Geac 8370 terminals being retired from use at the University of Tennessee. If the bid is
�7
accepted, we will have acquired inexpensively equipment that can be used to replace our
terminals as they fail, or at the very least will provide replacement parts which are no longer
available from Geac. Later this month, the JCPL Board will interview candidates for Systems
Librarian, to replace Joyce Mitchell who is retiring in April.
The item count utilized for the JCPL cost sharing formula for 1992-93 will be conducted
over the Thanksgiving holiday. Additional factors in the formula are registered patrons and
circulation. Mrs. Anthony is concerned that the Skokie Public Library share of the consortium
circulation is steadily increasing-from 45% in 90-91to47% to date.
United Way Campaign--The Skokie Public Library campaign manager for the second
year has been Camille Cleland. Total contributions increased 43% from last year, with 60 staff
members participating. Many creative incentives were used this year.
Electronic Town Meetin~--There is an electronic town meeting scheduled at three
locations on the White House Conference on Library and Information Services, December 10.
Board members will let Mrs. Anthony know if they are interested in attending.
Shared Sick Leave--Staff is interested in the concept of shared sick leave. There is a
potential gap between paid leave and the onset of IMRF disability, depending on the number of
sick days a staff member has accumulated. Full-time staff may accumulate 900 hours, or 120
days of sick leave. Another way to address this gap would be with temporary disability
coverage.
Mrs. Anthony asked if the Board would wish to consider the concept of shared sick
leave.
The Board discussed at length the variety of implications and possible repercussions in
developing such a policy. Mr. Graham suggested that a draft shared sick leave policy be
developed for the Board to consider, as well as comprehensive information on temporary
disability coverage.
Because of the emergency situation which has developed with the critical illness of staff
member Toni Rang, it was the consensus of the Board to implement some type of immediate
relief and after further discussion Mr. Graham made a motion, seconded by Mrs. Schreck:
�8
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES GRANT 30 ADDmONAL SICK LEAVE DAYS TO
SKOKIE PUBLIC LIBRARY STAFF 1vlEMBER, ANTOINETTE
(TONI) RANG, CONTINGENT UPON APPROVAL BY THE
LIBRARY ATTORNEY.
The roll call vote for approval was unanimous.
RBP Tenets Implementation--Mrs. Anthony is serving on an NSLS Committee
concerned with implementation of the RBP tenets, approved by the System Board for
implementation in July, 1992. The System will continue to make imbalance payments, but it
will no longer pay for lost books. Skokie Public Library received $6,408. in payment for lost
books from the System in calendar year 1990. It will now be the responsibility of the "home"
library to reimburse the lending library for lost materials.
YOICES--Mrs. Anthony continues to meet with VOICES, the Skokie group which is
addressing ethnic diversity in the community. Several projects are being considered in addition
to another Festival of Cultures in late spring.
NBD Breakfast--Mr. Flintrup, Mr. Graham and Mrs. Anthony attended NBD' s annual
business breakfast and heard Frank Capiello speak.
Subcommittee on Systems--Mrs. Anthony ~as in Springfield November 7 to chair the
Subcommittee on Systems, a statewide committee which recommends policy regarding library
systems in Illinois. Mergers and realignments, transfer of systems, adjustment of population
between decennial U.S. Census counts and other such issues were discussed. Although the
Committee only meets two or three times a year, she will return to Springfield Tuesday to chair
an administrative hearing panel on the issue of a particular library transfer between systems.
Apparently, such a panel has not been convened in more than ten years.
INTERGOVERNMENTAL AGREE:rv.tENT BETWEEN THE SKOKIE PARK DISTRICT
AND THE SKOKIE PUBLIC LIBRARY
The Intergovernmental Agreement was reviewed.
Mrs. Hunter recommended when the renovation project is completed all flyers be placed
in one designated area, in one display stand of the Library's design, rather than have an
assortment of display racks.
�9
The Board unanimously approved adoption of the Intergovernmental Agreement
between the Skokie Park District and the Skokie Public Library.
PROGRESS REPORT - SKOKIE PUBLIC LIBRARY GOALS AND OBJECTIVES FY '92
The Board reviewed the Progress Report of the Skokie Public Library Goals and
Objectives FY '92.
RENOYATION PROGRAM
The trustees reviewed the Asbestos Survey which reveals the only asbestos in the new
building is in the mastic used to affix the linoleum tile to the cement floor in the staff corridors,
and presents no problems. Asbestos in the original building is primarily on pipes and duct work
and represents a relatively small job according to RCM Laboratories.
The survey will be shared with contractors.
The next step is for RCM to develop specifications for repair or removal of the asbestos.
Although it is not clear how much asbestos might be on pipes in chases on the first floor
until those walls are opened, most of the asbestos identified in the report can be repaired or
removed independent of the renovation process. Mr. Marlin of RCM Laboratories sees no
reason why the Library needs to be closed for any asbestos treatment.
Abatement workers can work at night and RCM will monitor air quality throughout
abatement proceedings.
REVIEW OF SMOKING POLICY STAFF ROOM EXCEPTION
When the Board approved the smoking policy May 8, 1991 they agreed to reevaluate the staff room exclusion in six months.
After discussion the Board concurred that the Library should be entirely smoke-free.
Mrs. Rich made a motion, seconded by Mrs. Schreck:
MOTION:
THAT 1HE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES REVISE THE SMOKING POLICY, REMOVING
THE STAFF ROOM EXCEPTION, AND APPROVE THE
ENTIRE LIBRARY BE DESIGNATED SMOKE-FREE.
The roll was called. Mrs. Schreck--yes; Mr. Flintrup--yes; Mr. Graham--yes;
Mrs. Weiner--abstain; Mrs. Hunter--yes; Mrs. Rich--yes. The motion passed.
�10
Mrs. Hunter recommended that we offer staff members who smoke the option of
attending a quit-smoking class through the Village or Rush North Shore Medical Center. The
Library would pay the fee with the understanding that the employee must abstain from smoking
for a minimum pericxl of six months, or refund the fee.
After discussion Mr. Graham made a motion, seconded by Mr. Flintrup:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES OFFER EMPLOYEES TIIE OPTION TO ATIENDA
STOP SMOKING PROGRAM WHICH THE LIBRARY WILL
PAY FOR, CONTINGENT ON THE FACT THAT THE
EMPLOYEE REMAINS A NON-SMOKER FOR A PERIOD OF
SIX MONTHS, OR TIIE COST BE REFUNDED TO THE
LIBRARY.
The roll call vote for approval was unanimous.
LIBRARY CABIE NE1WORK
The trustees noted the Library Cable Network November, 1991 Program Guide for
Cable Channel 50 and the LCN promotion packet.
Mrs. Schreck left the Board Room at 10: 10 p.m.
NORTH SUBURBAN LIBRARY SYSTEM
Mr. Flintrup reported on the ~eeting of the Board of Directors of the North
Suburban Library System (NSLS), noting that the lliinois System Directors Organization
(ILSDO) met on September 30 and October 1 in Carbondale to continue discussing the
merger and realignment of systems. It is apparent there will be no more than 14 systems
and no less than 10.
The NSLS Board of Directors Legislative Committee has been polling member
public libraries regarding enactment of a Cook County property tax cap and whether library
boards would be willing to allocate money to the System to do something collectively.
It was the consensus of the Board not to take a stance on this issue at this time.
Mr. Flintrup said NSLS will begin development of a Union Data Base with a
$25,000. gift from Schaumburg Township Public Library, which is returning RBP
�11
imbalance payments to be used for this purpose. The basis of the new NSLS Union Data
Base will be the JCPL Data Base on CD Rom.
COMMENTS FROM TRUSTEES
Mrs. Hunter praised the design, appearance and upbeat format of the guide "Get the
Facts", suggesting it be used, with appropriate changes, as our "Introduction to the Library"replacing our "Welcome" flyer.
Mrs. Rich reported on her attendance at the Midwest Federation of Library Associations
(MFLA) Conference held in Minneapolis, Minnesota, October 30 - November 2, 1991.
ADJOURNMENT
The meeting adjourned at 10:55 p.m.
�
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Title
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Minutes, Wednesday, November 13, 1991
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Rich, Zelda (Secretary)
Description
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Attachment: Insurance Quote
Date
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1991-11-13
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
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LBM19911113.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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13 p.
1990s
library board meetings