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September 13, 1995
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held in the Skokie Public Library Board Room Wednesday, September 13, 1995.
CALL TO ORDER
The meeting was called to order at 7:35 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Eva Weiner, Vice President; Zelda Rich,
Secretary; Leo Friedman; Marcy Goodman; Susan Schreck Greer; and Carolyn A. Anthony,
Director.
John Graham arrived at 7:57 p.m.
Observer present: Barbara A. Kozlowski, Associate Director for Public Services.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF AUGUST 9. 1995
Mr. Friedman made a motion, seconded by Mrs. Greer, to approve the minutes of
the regular meeting of August 9, 1995 subject to additions and/or corrections.
There being no additions or corrections, the motion to approve the minutes as written was
unanimous. The minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATE1vlENTS
LIST OF BILLS
Mrs. Rich made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE FINANCIAL STATElVIENTS FOR THE GENERAL
OPERATING FUND, RESERVE FUND FOR THE PURCHASE
OF SITES AND BUILDINGS, REPORT ON THE FINE ARTS
ACQUISITION FUND, LIBRARY NOTE FUND, AND THE
YEAR-TO-DATEBUDGETARYSTATEMENTBEA CCEPTED;
AND THAT THE LIST OF BILLS FROM THE GENERAL
OPERATING FUND BE APPROVED FOR PAYMENT,
SUBJECT TO AUDIT.
After discussion the roll call vote for approval of the financial statements and the list
of bills was unanimous.
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TRANSFER OF FUNDS
A payment of $81,239.92 (from the Reserve Fund for the Purchase of Sites and
Buildings) is due to the Village September 30 in partial repayment of the loans for the
purchase of 5237 and 5241 Oakton. This payment will leave the Reserve Fund somewhat
short of the amount needed to pay for parking lot construction. Therefore, the Director
recommends that $80,000. be transferred from the Capital Line of the General Operating
Fund to the Reserve Fund, as tax revenues are realized, for payment of the obligation to
Maneval Construction Company upon completion of the project
After discussion Mrs. Greer made a motion, seconded by Mrs. Goodman:
MOTION:
TIIAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE THE TRANSFER OF $80,000. FROM
THE CAPITAL LINE OF THE GENERAL OPERATING FUND
TO THE RESERVE FUND FOR THE PURCHASE OF SITES
AND BUILDINGS FOR PAYMENT OF PARKING LOT
CONSTRUCTION AS REVENUES BECOl\llE AVAILABLE.
The roll call vote for approval was unanimous.
Another financial matter of concern is Cook County property tax bills are going out two
and one-half months late. Mrs. Hunter cautioned the tax bills may exceed that projection and be
three months tardy, with a thirty day due date. Therefore, we can not expect to receive the
beginning of revenues until the first week of October, optimistically. This delay will create a tight
cash situation in early October depending on when tax revenues begin to trickle in and payments
will be deferred where possible.
The Director recommends a temporary transfer of funds from the Reserve Fund and/or the
JCPL Growth Fund, to the General Operating, as needed, to meet urgent obligations in early
October, with the provision that the funds be returned to the Reserve Fund and/or JCPL Growth
Fund as tax revenues are received. The amount estimated from each of the Funds would be
approximately $50,000. This internal borrowing would be done only if needed.
After discussion Mrs. Rich made a motion, seconded by Mrs. Goodman:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE THE DIRECTOR TO BORROW
$50,000. FROM THE RESERVE FUND FOR THE PURCHASE
OF SITES AND BUD.DINGS AND/OR THE JCPL GROWTH
FUND TO BE TRANSFERRED TO THE GENERAL
OPERATING FUND, AS NEEDED, AND TO BE REPAID
WHEN REVENUES BECOME AVAILABLE.
The roll call vote for approval was unanimous.
Mrs. Hunter reported that an article in the Sunday Chicago Tribune stated airfare to
Portland, Oregon, presently is $710. and is always high due to a non-competitive route.
Because of this, she suggested trustees and staff attend one of the main 1996 library
conferences - either the Public Library Association (PLA) Conference in Portland, Oregon,
March 26-30 or the annual American Library Association (ALA) Conference in New York
July 4-10. Because the Portland airfare is so high, she felt it equitable that flight cost be split
50/50 between attendee and the Library. Other trustees acknowledged the potentially greater
expense for the conference and suggested that we watch for any airfare specials.
CONSENT AGENDA ITEMS
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S)
GIFT
CORRESPONDENCE
Mrs. Greer made a motion, seconded by Mr. Friedman:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARYUSESTATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S) (1)
4. GIFT - $500. from Samuel and Gloria Bloom for the purchase of
books on tape
5. CORRESPONDENCE - Note from Ardell Faulhaber
After discussion the motion to approve the Consent Agenda items passed unanimously.
DIRECTOR'S REPORT
Usage--Circulation in August was just under 90,000 - a decrease of one percent from
August, 1994. The biggest declines were in adult books and audio-recordings. Bookmobile usage
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was also off. Youth circulation continues to increase. The gate count at 53,855 was high for
August, perhaps reflecting use of the Library as a cooling center.
Help in Using SKO-KEY--A guide to SKO-KEY resources, introductions to seven groups of
products and keys to searching six individual products have been completed and installed on a
number of computers throughout the Library. Gail Shaw, LAN Administrator, designed and
developed the introductions and keys, based on text prepared by Barbara Kozlowski and
Coordinator of Information Services Bruce Brigell. The guide was designed and developed by a
vendor. Additionally, staff have prepared printed aids to be kept by each computer.
Mrs. Kozlowski will demonstrate these products this evening which have been prepared
with support of an LSCA grant.
SkokieNet--SkokieNet, the local information resource, is operational as of September 1.
SkokieNet features information on services of the Village, Library, schools, businesses, health care
and cultural resources. A community calendar is planned in the future.
Barrington, Lake Zurich and Gurnee also have local information on NorthStarNet out of the
North Suburban Library System.
The service will not be publiciz.ed until late September or early October, allowing staff to
become familiar with it. Gail Shaw, who has done an incredible job of launching SkokieNet, will
demonstrate the service at the October Board meeting.
Skokie Public Libraty Home Page--Skokie Public Library has its very own home page on the
Internet. To view the page and read about resources, services, policies and hours, use the URL:
http://listserv.nslsilus.org:80/skkhome/orgs/library/splhome.html
Electronic Security--As we begin to open Internet resources to the public, system security
becomes a concern. The JCPL Board approved the purchase of a security product from Data
General for $17,675. Additional security software will be purchased for each JCPL library at a cost
of $295. per library to disable certain keys so that users cannot give system commands.
Building Matters--We have added aluminum bars to panels in the vestibule to deter people
from walking into the glass near the exits. A contractor has photographed all the electrical panels and
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major transformers to identify any hot spots. This is advisable as all building systems are aging and
electrical failures could lead to safety problems.
New Residents' Coffee--The Library will have a table at the New Residents' Coffee at
Village Hall October 5. This is always a good opportunity to meet and greet newcomers to Skokie
and to invite them to the Library if they haven't discovered it yet.
Exhibitionist--There was an exhibitionist in the Library Sunday, August 27. The incident
was reported to the police. This is the second such incident in the ten years Mrs. Anthony has been
at the Library. One of the local papers erroneously reported this as a weekly occurrence.
Dynix Visit--The Dynix customer service representative and the manager of implementation
services visited the Library August 24. We discussed current implementation problems, security
concerns and plans for implementation of additional capabilities.
Urban Libraries Council Filming--The Library became a movie set August 23-25 as a film
crew under contract to the Urban Libraries Council came to shoot footage on location. Five
videotapes will be produced for national distribution and use in library staff training. The Library
will receive a free copy of Taking Charge of Work.
Subcommittee on Systems--September 6 Mrs. Anthony went to Springfield for a meeting of
the Subcommittee on Systems. Although the standards for systems are dated, it does not seem
advisable to revise them at the present time. Change at the system level is such that the new
standards would be dated before completion.
Public Library Planning--On Saturday, September 9, Mrs. Anthony attended a meeting to
review a consultant's report on national use of the public library planning process. This study was
undertaken in preparation for revision of the existing planning and measurement tools for public
libraries.
Hope Apple and Merle Jacob--Reference Librarian Hope Apple and former staff member
Merle Jacob discussed their recently published book on sequels on the Mara Tapp Show (WBEZ)
Tuesday, September 12.
No Parking Signs-- "No parking, stopping or standing" signs have been erected along
Oakton Street. Eight cars formerly were allowed to park on Oakton the length of the Library for one
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hour and these spaces were used frequently by patrons. The new signs coincided with the opening
of the expanded west library parking, thus reducing the number of new spaces for library users.
Mrs. Anthony is waiting to hear from the Village Engineering Department regarding this change.
SUMMARY OF CHANGES TO THE VILLAGE HALL/SKOKIE PUBLIC LIBRARY PARKING
LOT COMPIEX TO COMPLY WITH ADA REQUIREMENTS
Village of Skokie Traffic Engineer Frederick G. Schattner's letter of August 21 reports
study results regarding changes necessary to the Village Hall/Skokie Public Library Parking Lot
Complex to comply with ADA regulations. In summary, the Complex warrants seven (7)
handicapped parking spaces. Only five (5) substandard (12 ft wide) handicapped parking spaces
exist - the new minimum width is 16 ft.
The Village has implemented physical changes, including elimination of one regular
parking space adjacent to Village Hall, to provide an increase to 16 ft. for the Village Hall's two
existing handicapped spaces.
Two additional handicapped parking spaces have been marked (striped) adjacent to the two
existing spaces on the east side of the Village Green, close to the Library main entrance.
With these improvements there will be a total of 255 off-street parking spaces serving the
Village HalVSkokie Public Library Lot Complex and seven of them, the appropriate number, will
be accessible per the latest ADA requirements.
Mr. Schattner notes in his memorandum to Albert Rigoni dated November 28, 1994 that
per Section 51.385 of the Traffic Code, the Village Manager has the authority to designate
Municipal Parking Lot conditions.
VOLUNTEER POLICY
The Board reviewed the "Skokie Public Library Volunteers" policy.
After discussion Mrs. Greer made a motion, seconded by Mr. Graham:
MOTION:
1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ADOPT THE VOLUNTEER POLICY AS
PRESENTED BY THE DIRECTOR. (Copy attached.)
The motion to adopt the Volunteer Policy was unanimous.
�SKOKIE PUBLIC LIBRARY VOLUNTEERS
Skokie Public Library has a volunteer program for people who wish to donate their time
and talents to enhance library serv~ces. Under the general supervision of the Coordinator
of Community Services, volunteers provide supplemental and support services throughout
the Library.
The volunteer program was initiated in 1986 with the recruiting of persons who could
extend service offerings of SALS (Skokie Accessible Lilfracy Services) by providing oneto-one assistance to some persons with disabilities. Many volunteers continue to participate
in one-to-one reading, taping of local newspapers and other SALS programs under the
direct supervision of Community Services.
Other volunteers work in all departments of the Library, assisting with clerical tasks,
program support and assistance to users, under the supervision of a staff member in the
department Volunteers perform services which would be too costly for the Library to
offer with paid staff (e.g. one-to-one reading), services for which they are uniquely
qualified (e.g. translation assistance to catalogers) and general assistance with on-going
tasks or special projects (e.g. large mailings or relabelling of books in a collection area),
freeing staff to attend to other duties in a more efficient manner.
Volunteers may work in three ways:
-on a schedule with regular hours per week
-one-time large projects
-on-call basis
Volunteers are viewed as staff in many regards. Applications from volunteer applicants are
taken and filed. When appropriate openings occur, applicants are interviewed for the
volunteer position. Volunteers may also be recruited for positions. The volunteer is given
a job description and receives both a general Library orientation and training for the specific
job to be done. It is expected that a volunteer will make a commitment to an assignment
and be reliable in meeting scheduled hours. Periodic evaluations by the volunteer and the
supervisor help in assessment of the position and contribute to mutual job satisfaction.
Time sheets are kept to record hours contributed by each volunteer. A Volunteer Manual
includes procedures, job descriptions and forms.
�The sole criteria for Skokie Public Library volunteers is suitability for the task required.
The Library is accessible to those with disabling conditions. The Skokie Public Library is
an equal opportunity employer.
The most valuable reward a volunteer receives is job satisfaction. Volunteering provides
opportunities for personal growth. Members of the Skokie community experience the
satisfaction of having an active share in an institution supported by their tax dollars. The
Library expresses its appreciation by inviting volunteers to some staff functions such as the
annual holiday party and by invitation to a special volunteer recognition function in the
1
spring.
Each volunteer brings unique talents to work and broadens the pool of resources available
to the Skokie Public Library. Volunteers strengthen the ties between the Library and its
community, increasing public awareness of library services and providing feedbac~J9
Library staff. Volunteers make a positive difference in the service of the Skokie PQ.QJ.ic
Library.
CAA:kk-sd
Adopted, Board of Trustees 9/13/95
�7
Discussion ensued regarding the need to develop a hold harmless clause for volunteers.
Mrs. Anthony said she spoke with legal counsel and Mr. Funk was of the opinion that the need for
a hold harmless clause would not be necessary in our type of environment.
After further discussion Mrs. Greer made a motion, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ASK LEGAL COUNSEL TO DRAFT A LIMITED
W A1VER OF LIABILITY, OR DISCLAIMER, FOR ALL SKOKIE
PUBLIC LIBRARY VOLUNTEER POSmONS.
The roll call vote for approval was unanimous.
JCPL (JOINT COMPUTER PROGRAM FOR LIBRARIES>
Mrs. Anthony said it was time to redefine the use of the JCPL Capital Projects Fund and
the JCPL Board approved a "Statement of Purpose for JCPL Capital Projects". (Copy attached.)
When the Library contracted for its first integrated automation system in 1985, the contract
covered all hardware, software and installation, to be provided by one vendor.
With repairs and part replacements the entire Geac system was retained until replaced in
1994, by which time it was terribly dated. Other JCPL libraries had the same components as
Skokie, proportioned to their size.
As we began to investigate an upgrade, or replacement system, a shift of primary expense
from hardware to software presented certain unknowns. The contract with the integrated
automation vendor represented approximately half our automation expense in last year's
installation. The other half consisted of cabling; servers, towers and other components central to
operation of a Local Area Network; communication devices for intralibrary connection of
automation components and personal computers.
Looking to the future, recommendations are that personal computers should be replaced
after two or three years. We will need additional servers and towers as we expand the network. It
is apparent that we will have annual expense for automation hardware and software as well as
maintenance. We currently put $65,000 per year into the JCPL Capital Projects Fund, but cannot
look to the Fund balance to accumulate from year to year, appreciating interest, to replace our
�STATEMENT OF PURPOSE
FOR JCPL FUND
CAPITAL PROJECTS
The purpos~ of the JCPL Capital Projects Fund is to accumulate funds for future
expenditures to provide technology facilitating information delivery and access via
telecommunications and data systems.
All four libraries will accumulate funds for the future upgrading or replacement of central
site hardware and software. Individual libraries may also accumulate funds to plan,
purchase and install internal LANs, CD-ROM networks, and other emerging technologies.
Related expenses for cabling, site preparation and furniture may also be covered by the
JCPL Capital Projects Fund.
Approved JCPL Board
9nt9s
�8
system in the future. The amount put aside will probably be needed for annual purchases. This
topic should be revisited regularly giving careful consideration to current conditions.
Mrs. Hunter called for a short recess at 8:29 p.m.
AUTOMATION
Mrs. Kozlowski prepared materials to acquaint the Board with the use of SKO-KEY.
At 8:41 p.m. Mrs. Kozlowski demonstrated the various aspects of the SKO-KEY
System and distributed a packet containing printed instructions and a schedule of classes for
the public about how to use SKO-KEY.
She demonstrated parts of the "Guide to SKO-KEY Resources", "Introduction to
Finding HEALTH Articles and Facts", and "Keys to Searching HEALTH REFERENCE
CENTER".
The Board thanked Mrs. Kozlowski for her thorough and informative presentation.
The Board complimented Reference Librarian Jane Hagedorn for naming the System SKOKEY.
Mrs. Kozlowski left the Board Room at 9:20 p.m.
LIBRARY CABLE NE1WORK
The Board noted the Library Cable Network September 1995 TCI Cable Guide.
Mrs. Anthony reminded the Board of the LCN Annual Information Seminar,
featuring "The Interactive Generation" at the Skokie Public Library Thursday, September 21.
This panel discussion outlining telephone and cable industry plans and library and education
applications is expected to be very informative.
COFFEE SERVICE
Board member Leo Friedman donated a used 30 cup coffee pot and assorted supplies
to the Library with the suggestion that the Library offer coffee to the public.
While the public would undoubtedly appreciate the coffee service, there are concerns
about expense involved and potential damage to Library furnishings and materials.
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After discussion it was the consensus of the Board that the Library not provide coffee
for the public at the present time - that we continue to offer coffee for book discussion groups
and other selected Library programs only.
Mrs. Hunter thanked Mr. Friedman for his thoughtfulness and generous donation the pot will be used for Library programs.
NORTH SUBURBAN LIBRARY SYSTEM
Mrs. Rich reported there was no meeting of the NSLS Board of Directors in August
The Management Affairs Committee met September 5.
Three new NSLS committees were formed, with 4 members each: a Member
Libraries Committee, a Planning Committee and a Public Relations Committee. Mrs. Rich
will Chair the Public Relations Committee.
The next meeting of the Board is September 18, 1995.
There will be an NSLS Board member retreat Monday, October 30 at the System
Center.
COMMENTS FROM 1RUSTEES
Mrs. Goodman, Mrs. Hunter and Mrs. Anthony will attend the Legislative Breakfast
at NSLS October 16.
Mr. Graham said he was contacted regarding a gift of sculpture to the Library.
Because we have no art acquisitions policy he suggested that consideration be given to
developing an Art and Art Works Gift Policy. We have no written procedures for accepting
art gifts and guidelines should be determined by the Board or a Committee.
Mrs. Hunter suggested we contact the Highland Park Public Library, which might
have a comprehensive art acquisitions policy already in place.
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ADJOURNMENT
Mrs. Rich made a motion, seconded by Mrs. Goodman to adjourn the regular
meeting at 9:40 p.m., for the purpose of going into executive session for the evaluation of the
performance of the Director.
�
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Text
September 13, 1995
After adjournment of the regular meeting a motion was made by Mr. Graham,
seconded by Mrs. Rich to go into executive session for the purpose of the annual
evaluation of the Director.
Members present: Diana Hunter, President; Eva Weiner, Vice President; z.elda
Rich, Secretary; Leo Friedman; John J. Graham; Susan Schreck Greer; Marcy Goodman;
and Carolyn A. Anthony, Director.
The motion was unanimously approved.
Discussion ensued regarding the form presently being used to evaluate the Library
Director and the time of year of the evaluation. Questions were raised regarding the
evaluation occurring at the same time as salary consideration.
At 9:50 p.m. Director Carolyn A. Anthony left the Board Room.
After lengthy discussion, at 10: 18 p.m., Mr. Graham made a motion, seconded by
Mrs. Rich to close executive session.
The motion was approved unanimously.
President Hunter returned the meeting to open session at 10:20 p.m.
A motion was made by Mrs. Greer, seconded by Mr. Graham:
MOTION:
THAT nIE DIRECTOR'S SALARY FOR 1995-96 SHALL
BE SET AT $80,000.
The roll was called. Mrs. Weiner--yes; Mr. Graham--yes; Mr. Friedman--no;
Mrs. Greer--yes; Mrs. Rich--yes; Mrs. Goodman--no; Mrs. Hunter--yes. The motion
passed.
The meeting was adjourned at 10:25 p.m.
�
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Title
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Minutes, Wednesday, September 13, 1995
Executive Session, Wednesday, September 13, 1995
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Rich, Zelda (Secretary)
Description
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Executive Session, Attachments: Volunteer Policy, JCPL Capital Projects Fund
Date
A point or period of time associated with an event in the lifecycle of the resource
1995-09-13
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19950913.pdf
LBM19950913_Executive.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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13 p.
1 p.
1990s
Executive session
library board meetings