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January 10, 1996
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library
held in the Skokie Public Library Board Room Wednesday, January 10, 1996.
CALL TO ORDER
The meeting was called to order at 7:35 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Eva Weiner, Vice President;
Zelda Rich, Secretary; Leo Friedman; Marcy Goodman; John Graham; and Carolyn A. Anthony,
Director.
Member absent: Susan Schreck Greer.
Observer present: Barbara A. Kozlowski, Associate Director for Public Services.
APPROVAL OF THE MINUTES OF THE MEETING OF DECEMBER 13, 1995
Mr. Friedman made a motion, seconded by Mr. Graham, to approve the minutes of the
i<
December 13, 1995 meeting, subject to additions and/or corrections .
.There being no additions or corrections, the motion to approve the minutes as written was
unanimously approved. The minutes were placed on file.
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Mrs. Rich made a motion, seconded by Mr. Graham:
MOTION:
THAT THE FINANCIAL STATEMENTS FOR THE GENERAL
OPERATING FUND, RESERVE FUND FOR THE PURCHASE
OF SITES AND BUILDINGS, REPORT ON THE FINE ARTS
ACQUISITION FUND, LIBRARY NOTE FUND, AND YEARTO-DATE BUDGETARY STATUS BE ACCEPTED; AND THAT
THE LIST OF BILLS FROM THE GENERAL OPERATING
FUND BE APPROVED FOR PAYMENT, SUBJECT TO AUDIT.
The roll call vote for approval of the financial statements and the list of bills was
unammous.
�2
PRELIMINARY BUDGET 1996-97
The Board reviewed the Projected Budget for Fiscal Year 1996-97.
After discussion Mr. Graham suggested an increase in the contingency line to $100,000.
Director Anthony said there is room to make this adjustment
CONSENT AGENDA ITEMS
CIRCULATION REPORT
LIBRARY USE STATISTICS
REPORT(S) FROM DEPARTMENT HEAD(S)
GIFTS
CORRESPONDENCE
PERSONNEL
Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
TIIAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE THE FOLLOWING
CONSENT AGENDA ITEMS:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S) (1)
4. GIFTS: In appreciation-$100. from Skokie Chapter AARP and
$25. from Joel S. and Evelyn Marks Siegel
5. CORRESPONDENCE (4)
Letters from: BridgetL. Lamont, Director, Illinois State Library
re Title VI LSCA Grant Award/1995 Library Literacy Program;
Claire H. Buetner to Gail Shaw, LAN Administrator; and Lynn
Steiner. Note from Kay Kozak in appreciation.
6. PERSONNEL
Resignation: Orlando C. Carnate, part-time Computer Assistant,
Youth Services Department, effective December21, 1995
After discussion the motion to approve the Consent Agenda items passed unanimously.
DIRECTOR'S REPORT
U sage--Circulation in December was down nearly 3% from last December. A contributing
factor may be that we were closed an additional day this year, December 31, because the day fell
on a Sunday. Strong Bookmobile circulation offset a decrease in reciprocal borrowing.
Bomb Threat--At 5:47 p.m. Thursday, December 28, an adult male caller to the
switchboard announced that a bomb would go off in ten minutes. A second call at 5:49 repeated a
bomb would go off. From Circulation staffer Nicholas Pissios who received the call to Cathy
Maassen, Circulation Supervisor on duty, John Hammond, Security, Richard Simon, Custodian,
and Kay Walsh Rinella, Librarian-in-Charge, all handled the emergency situation in a calm and
�3
capable manner. Police and Fire Department officials arrived by 5:52 and the building was cleared
within nine minutes. Staff conferred with Mrs. Anthony at home and she indicated that the Library
should not be closed Staff and patrons were readmitted at 6: 15 p.m. after a thorough search of the
building.
Fire Alarm Problems--We experienced problems with the fire alarm panel over the holidays
when it would not reset from trouble status. The Fire Department entered the building and called
Director Anthony at 11 p.m. on a Saturday night to advise her of the problem. Repairs were made
by Simplex personnel three times over a week.
New Payroll System--Mrs. Kim, Administrative Assistant for Accounting, has put in many
hours converting the Library to a new payroll system that has been in place in the Village for two
years now. Parallel payrolls were prepared in December to test the new system. The payroll will be
executed with the new system as of January 12, 1996.
Custodial Department--Leo Ramirez, Head Custodian, has been out since December 15 due
to surgery. During his extended absence, Richard Simon has been in charge of the Department and
is doing an excellent job.
TeleCirc--The TeleCirc function which allows patrons to call the Library and check the status
of their record or renew a book is technically operational. At this time, only one line is available and
staff are testing the functionality of the module for consistency and clarity. We hope to have more
lines available and a public announcement of the service in the Spring.
Project ASIA--For a number of years now, we have ordered Asian language materials
through Project ASIA of the California Library Authority for Systems and Services (CLASS).
Materials were selected by Project ASIA staff according to a profile developed by our librarians and
were shipped along with cataloging. We have been notified that CLASS is out of business. There is
a possibility that Project ASIA might be adopted by another agency. We will monitor the situation.
Vestibule--The floor in the vestibule was reinstalled as scheduled in mid-December.
Unfortunately, there were still bent wires and weak spots so the grates were removed and shipped
back to the manufacturer again. Stromberg poured a wider concrete border in the vestibule and will
reinstall the grates when they are returned.
�4
Staff Day 1995--StaffDay, Friday, December 15, was highly rated by most staff. Repeat
keynoter Robert Sobiech was well received. After the staff luncheon Mrs. Hunter distributed awards
to staff who have worked ten, fifteen, twenty and twenty-five years at Skokie Public Library.
Afternoon breakout sessions were presented by Gregg Newberry on Sensitivity to the Disabled
Community, and by Linda Schulman Brubaker on Personal Empowerment. Musician Rick Lindy
entertained staff with his version of hits from the 50s and 60s.
Congratulations are due to the Staff Day/Holiday Luncheon Committee: Jon Theisen, Chair,
Susan Dickens, Gin Gaiser, Cathy Maassen, Tobi Oberman, Marge Robinson, Richard Simon and
Judy Zartman. The text of Mrs. Anthony's remarks State of the Library 1995 is attached.
Mrs. Rich complimented Director Anthony on her State of the Library 1995 address.
REVISED POLICIES FOR INTERLIBRARY LOAN AND TELEFACSIMILE
The Interlibrary Loan (ILL) Policy statement and the Telefacsimile (FAX) Policy have been
reviewed by staff and revised to reflect the Library's new FAX-on-demand policy, adopted by the
Board at the October, 1995 meeting. The ILL policy was adopted November, 1992, and the FAX
Policy July, 1991.
Specific changes in the ILL policy were reviewed and Mr. Graham made a motion, seconded
by Mrs. Goodman:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT TIIE REVISED INTERLIBRARY LOAN
POLICY STATE1vlENT AS PRESENTED. (copy attached)
The roll call vote for approval was unanimous.
Changes in the FAX policy were reviewed.
Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE REVISED SKOKIE PUBLIC
LIBRARY TELEFACSIMILE POLICY AS PRESENTED. (copy
attached)
The roll call vote for approval was unanimous.
�INTERLIBRARY LOAN POLICY STATEJMENT FOR SKOKIE PUBLIC LIBRARY
INTRODUCTION
Interlibrary loan service is essential to the vitality of libraries of all types and sizes as a means of
greatly expanding the range of materials available to users. Interlibrary loan should serve as an
adjunct to, not a substitute for, collection development.
DEFINITION
An interlibrary loan is a transaction in which library material is made available by one libracy to
another upon request.
PURPOSE
The purpose of interlibrary loan is to obtain materials not available in the local library. When
resources within the local library have been exhausted, loan requests to other libraries are in order.
Based on the concept that patrons should be allowed access to all materials for the purposes of study,
instruction, information, recreation and research, interlibrary loan is a unique resource by which the
library can provide those materials not confonning to the library's collection development policy or
for which there is no recurring demand.
SCOPE
Under these terms, it is pennissible to request on interlibrary loan any type of library material (except
those that have restrictions) and reciprocally, to have other libraries request materials from this
library. Skokie Public Library complies with the Illinet Interlibrary Loan Code.
EX.PENSE
Interlibrary loan service is currently offered free of charge for Skokie Public Library patrons only.
This allows patrons access to most materials from both public and private sources as well as state and
national sources.
INTERLIBRARY LOAJ.'f GUIDELINES FOR SKOKIE PUBLIC LIBRARY
I. Name Address Information
Gary Gustin-Interlibrary Loan Librarian
Judy Rinkor-Interlibrary Loan Assistant
Sharon Weinberg-Illinet Online, Intra.connect, OCLC Searching Assistant
Skokie Public Library
5215 W. Oakton Street
Skokie, IL 60077
Phone: (847) 673-7774 ext 2141
FAX: (847) 673-7797
�II. Items Available for Interlibrary Loan
Materials in the library's general circulating collection from both Adult and Youth areas
Materials in the Audio Visual area including nonfiction and children's videotapes, CDs,
cassette tapes and talking books are available for interlibrary loan
ill. Items Not Available for Interlibrary Loan
Reference items that when absent, will cause hindrance to the Reference staff (see
Illinois Interlibrary Code)
Books within 6 months of publication, or when designated MOST WANTED,
14DAYorNEW
Feature Film VHS Tapes
CD-ROM Products or Laser Discs
IV.
Acceptabl~
Methods of Transmission
OCLC
RLIN
1WX
ALA FORM
TELEPHONE
FAX
yes
no
no
yes
yes
yes
V. Average Turn Around/Response Time
Books
2-4days
Periodical Articles
2-4days
Expres~
4 hour minimum/24 hour maximum
Request
VI. Borrowing
Limits
S Interlibrary Loan requests pending at any time per patron
10 photocopy requests pending at any time per patron
2 requests of each by telephone from individual patrons at
onetime
Renewals
2 - 1 week (7 days) for non-JCPL; 3 weeks (21 days) for
JCPL; renewals are given over the phone for non JCPL items
It is necessary to make every effon to borrow within NSLS first before requesting
materials from another system.
�Request materials from JCPL libraries first, if available. If JCPL libraries are not
able to satisfy a request, request materials through Liason. A statewide search for
materials through Illinet is necessary if none of the local libraries can supply materials.
Use OCLC as a last resort.
VII. Lending
Books in print owned by Skokie Public Library for a minimum of six (6) months
Length of loan period 4 weeks (28 days)
Minimum charge
no
Postage charge
no
Newspapers
no
Periodicals
yes, if unbound and stamped CIRCULATING
Doctoral Dissertations, Masters Theses, Technical Reports, Microforms
no
Government Docs.
yes
AV Materials
yes (effective July l, 1992)
Photoduplication
yes, for individual periodical articles
When request is received from a JCPL library, search shelf once, then in 2 days if
not on shelf. Search again in 7 days, then reject request and declare missing.
When request is received from a non-JCPL library, check shelves three times; if not
on shelf, indicate so on the request, FAX back to the requesting library and declare
·
missing.
VIII.
Periodicals (Article Requests)
Requests accepted for Skokie cardholders only
Use Liason first
Consult OCLC
Send requests to nearby libraries before sending to larger, regional libraries like
Arlington Heights, Schaumburg, etc.
Skokie Public Library will search CARL Uncover, DIALOG and other electronic
databases as needed.
�IX. FAX Guidelines
Maximum of ten (10) pages per article
Limits
Articles will be F AXed at special request within the 847 or 312 area codes
Interlibrary Loan requests on typed ALA or NSLS fonns will be accepted
X. Packing Requirements for Mailing
Jiffy bags will be accepted; box packaging is discouraged
Insurance is mandatory if value of item exceeds $50.00
Special packaging is available for AV materials and should be used whenever these
materials are on loan
XI. Express Requests
Periodical Article requests
4 hour minimum response time
Books/AV Materials
Skokie Public Library will comply with all
direct loan requests from NSLS libraries.
Requests accepted by phone must be followed
up by a FAX request. The loan period for
materials requested via direct loan is four weeks
(28 days). Renewals may be given if no holds
exist on the materials.
XII. Additional Information
Services are not suspended during the Christmas holidays
Skokie will lend to Canadian libraries
Interlibrary Loan requests will be accepted for Skokie cardholders only
Skokie cardholders who do not pick up their materials within 7 says of
notification will have a $1.00 charge added to their account
Currently in·force overdue tines are applicable to materials obtained
th.rough Il..L
Adopted 11/11/92 by Skokie Public Library Board of Trustees
Effective 1/1/93
Rev 1/96
/cj
Jt,7
~~
�SKOKIE PUBLIC LIB RARY
TELEFACSIMILE POLICY
Skokie Public Library routinely utilizes telefacsimile (FAX) transmission as a means of
providing and improving services to patrons of Skokie Public Library and to all libraries
who agree to provide reciprocal services.
Introduction
FAX technology is most frequently used to:
1.
2.
3.
Communicate information in response to reference requests.
Receive and submit interlibrary loan requests.
Receive and deliver articles, documents and correspondence between the
Library and its users.
4.
For adminis~tive and professional communications between the Library
and the professional, business and community worlds.
This document covers general policies for the use of telefacsimile technology in the
Library. Procedures and guidelines of a more specific nature may be found in departmental
procedure manuals. The policies established in this document should be followed
consistently and conscientiously. Questions of interpretation or implementation should be
taken to department supervisors.
Policies
I. GENERAL
A. All photocopying of materials for the purpose of faxing information must
comply with federal copyright law.
B. The Library's administrative and reference FAX machines are not available
for use by the public in sending or receiving FAX transmissions.
C. The Library's administrative and reference FAX machines may be used only
for library-related purposes.
D. Sources of faxed information should be clearly cited in each transmission.
E. Materials may not be faxed outside the Greater Chicago area for the
fulfiJJment of an information request under any circumstances without the
approval of a supervisor.
F. All long distance FAX transmissions should be recorded on a long distance
call slip and turned in to the Administrative Office for recording in the Long
Distance Log Book so that Library phone bills can be accurately audited.
�II. REFERENCE
Individual Request for Document Delivety
A. Registered users of Skokie Public Library will be eligible for document
delivery via FAX transmission. A registered user of Skokie Public Library
is defined as any person or institution with a patron record on the JCPL
system. All holders of JCPL cards would be automatically eligible for
this service, as would reciprocal borrowers from NSLS institutions who
have registered with a JCPL library.
B. Users requesting a document via FAX will be assessed a charge of one
dollar plus ten cents per page. The per page cost_ will not be applied to the
INFO-FAX cover page. The librarian sending the FAX will add the special
charge to the requester's borrowing record. The~charge does not apply to
documents supplied via Interlibrary Loan.
C. Requests supplied via FAX for any user during a single business day
should not significantly exceed 10 pages of text.
D. Registered users without FAX machines may be offered the delivery of
photocopied documents via the U.S. Postal Service. The same fee schedule
as FAX delivery will be applied to cover postage and handling expenses.
E. Requests for document delivery via FAX from non-registered callers should
be referred to the caller's home library for the initiation of an Interlibrary
Loan request
Reference Service to an Individual
F. The use of the FAX machine to provide information in the fnJfiJJment of a
patron's reference request should be employed at the librarian's discretion
when the use of this technology is deemed to be the most efficient way to
transmit complex or tabular information to a remote user. There will be no
charge assessed for this service. Information faxed at the librarian's
discretion should not exceed two pages of text More than two pages of
data should be considered a document and thus subject to fee.
Regµests from Other Libraries
G. Materials may be faxed to libraries within the Greater Chicago area at no
charge as a professional courtesy. It is assumed that this is a reciprocal
agreement among libraries.
�ill.INTERLIBRARYLOAN
Materials Reqµested by Other Libraries from Skokie Public Libnuy
A. Interlibrary Loan requests are routinely received via FAX. They are
handled by staff as any other Interlibrary Loan requests.
B. Skokie Public Library should respond to requests for periodical articles
received via FAX from other libraries within 24 hours.
C. Articles requested to be faxed to fulfill an Interlibrary Loan request should
not significantly exceed 10 pages of text.
D. Skokie Public Library will not fax books or texts significantly exceeding
10 pages.
Materials Provided to Skokie Patrons
E. Patrons will not be charged for the delivery of documents via Interlibrary
Loan. The provision of materials not owned by Skokie Public Library to its
users is considered a basic service.
Adopted 7/10/91
RevisedJanuary,1996
BB/CAA:kk
�5
PURCHASE OF REPLACElvlENT STAFF SEATING
At the time of renovation in 1992 new chairs were purchased for public computer stations,
public service desks and Technical Services. Other proposed improvements in furnishings were
deferred to contain costs at that time.
It is proposed that we purchase 40 replacement chairs at this time for staff use in the
Circulation Department, Adult and Youth Staff Office, LAN Office and Administration.
A Request for Proposals for 39 chairs was sent to four companies in the Chicago area
authorized to sell Herman Miller Chairs. Three responses were received.
At this time, Mrs. Anthony suggests the addition of one Equa arm chair at $480.06
bringing the total to 40 chairs of four different types.
After discussion, Mr. Graham made a motion, seconded by Mrs. Goodman:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT THE LOW BID FROM INTERIOR
INVESTMENTS FOR THE PURCHASE OF 39 STAFF CHAIRS
WITH THE ADDIDONAL EQUIPtvlENT REQUESTED, NOT TO
EXCEED $17,500.
The roll call vote for approval was unanimous.
"LIFE IN SKOKIE"
Trustees noted the Lerner Skokie Life December 28, 1995 Robert Freed article which
mentions the first floor meeting room being named in honor of former Chief Librarian Mary
Radmacher.
AUTOMATION
Mrs. Anthony apprised the Board of the Ameritech/Dynix Network Services meeting
held earlier today in the Board Room.
LIBRARY CABLE NE1WORK
The Board noted the Library Cable Network December 1995 TCI Cable Guide.
NORTH SUBURBAN LIBRARY SYSTEM
Mrs. Rich reported on the progress of the proposed amendments to the NSLS By-laws.
This issue has been under discussion since the fall of 1994. NSLS President
�6
Ronald C. Rodgers' memorandum dated December 12, 1995, presents two alternative sets of
amendments.
After discussion Mr. Graham made a motion, seconded by Mrs. Goodman:
MOTION:
THAT TIIE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES REAFFIRM THEIR POSIDON REGARDING
MIBNDI\IBNTS TO TIIBNSLS BY-LAWS-THAT THE BYLAWS REMAIN INTACT.
The motion was unanimously approved.
Mrs. Hunter will send a letter on behalf of the Board to Dr. Rodgers reaffirming the
Board's position.
COMMENTS FROM TRUSTEES
Mrs. Weiner reported that she attended the entire Staff Day, Friday, December 15 and
found it to be very interesting. She commended staff involved in planning the day and in
coordinating the programs.
Mrs. Weiner also suggested we include more Large Print book titles on our Selected
Lists of Recent Acquisitions.
ADJOURNMENT
The meeting was adjourned at 8:38 p.m.
�
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Title
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Minutes, Wednesday, January 10, 1996
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Rich, Zelda (Secretary)
Description
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Attachment: Fax policy
Date
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1996-01-10
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19960110.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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13 p.
1990s
library board meetings